body,date,page,text,path
AlamedaReuseandRedevelopmentAuthority,2008-01-02,1,"UNAPPROVED
MINUTES OF THE REGULAR MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, January 2, 2008
The meeting convened at 7:33 p.m. with Chair Johnson presiding.
2-A
1.
ROLL CALL
Present: Chair Beverly Johnson
Boardmember Doug deHaan
Boardmember Frank Matarrese
Boardmember Marie Gilmore
Vice Chair Lena Tam
2.
CONSENT CALENDAR
2-A. Approve the minutes of the Regular Meeting of December 5, 2007.
2-B. Authorize the Executive Director to Execute an Agreement with Russell Resources for
Environmental Consulting Services for Alameda Point for 12 Months in an Amount not to
exceed $117,500.
2-C. Approve Sublease for American Bus Repair, LLC at Alameda Point.
Approval of the Consent Calendar was motioned by Member Matarrese, seconded by
Member Tam and passed by the following voice votes: Ayes: 5, Noes: 0, Abstentions: 0
3.
REGULAR AGENDA ITEMS
3-A. Alameda Point Update -- Presentation of Quarterly Update of Project Master
Schedule Prepared by SCC Alameda Point LLC.
Debbie Potter, Base Reuse and Community Development Manager, gave a quick update of
Alameda Point activities. On 12/12, SunCal met with the Navy to discuss their due diligence and
progress on the project. On 12/13, SunCal conducted their second community meeting with over
200 community residents and business people in attendance. The community members
participated in small workgroups and identified pros and cons of two broadly defined concepts
for Alameda Point. SunCal will take the information and feedback from this meeting to put to
use for the next community meeting. Ms. Potter introduced Pat Keliher, SunCal's Project
Manager for the Alameda Point Project, to give the first quarterly update of the Project Master
Schedule.
Mr. Keliher summarized past public meetings, explaining that the public would like more
specific feedback on multiple planning concepts. SunCal has aggregated most of the information
and feedback and will present this to staff. To update the master schedule -- originally, SunCal's
pretense was that they would move forward with the Preliminary Development Concept (PDC),
but over the course of the last few months, due to constraints, the PDC is not feasible. SunCal
has communicated this to the Navy, to the public, and to staff, and the Project Master Schedule
has been updated. Most of schedule triggers project description, which is still in process and will
take several more months, but does not affect the two-year ENA period. Mr. Keliher discussed
that the City hired an independent peer review team to evaluate SunCal's results and this peer",AlamedaReuseandRedevelopmentAuthority/2008-01-02.pdf
AlamedaReuseandRedevelopmentAuthority,2008-01-02,2,"review will continue over the next 12-18 months. The conclusion of the peer review thus far is
that there are issues for which SunCal will discuss the mitigation techniques. SunCal has met
with multiple federal agencies, and their meeting with the Navy was to introduce them to the
concept that the PDC didn't work, and, as the existing term sheet is predicated on the PDC,
SunCal will come back to the Navy in Jan-Feb with an outline on their strategy. Mr. Keliher
explained that the Alameda Point project is very complex, but nothing that is insurmountable.
Member deHaan expressed concern with economics of the project and what issues SunCal was
anticipating will be covered at the next public meeting. Mr. Keliher stated that it is SunCal's job
to present more specifics on each of the different planning concepts, i.e., Measure A, non-
measure A, or a hybrid of these two, etc.
Member deHaan stated that the loose ends and driving force was the transportation issue. Mr.
Keliher agreed that the transportation issue was a trigger and that it would take several years and
a
lot of different agencies involved to tie up this loose end. Member deHaan commented that the
public meetings were well-received.
4.
ORAL REPORTS
4-A. Oral report from Member Matarrese, Restoration Advisory Board (RAB)
representative.
Member Matarrese attended the 12/6/07 meeting and the main agenda item was a summary
handout of 2007 activities and a look-forward to 2008 with remediation at Alameda Point. He
provided the handout, ""Environmental Progress at Alameda Point"" and requested that it be
provided to ARRA members and posted on the City's website. He requested that the map
identifying the sites be included with the handout.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no speaker slips.
6.
COMMUNICATIONS FROM THE GOVERNING BODY
none.
7. ADJOURNMENT
Meeting was adjourned at 7:43 p.m. by Chair Johnson.
Respectfully submitted,
Irma Glidden
ARRA Secretary",AlamedaReuseandRedevelopmentAuthority/2008-01-02.pdf
CityCouncil,2008-01-02,1,"MINUTES OF THE REGULAR CITY COUNCIL MEETING
WEDNESDAY - -JANUARY 2, 2008- -7:30 P.M.
Mayor Johnson convened the Regular Meeting at 7:44 p.m.
ROLL CALL - Present : Councilmembers
deHaan,
Gilmore,
Matarrese, Tam, and Mayor Johnson - 5.
Absent :
None.
AGENDA CHANGES
(08-002) Mayor Johnson announced that the Public Hearing
[paragraph no. 08-011] would be continued to January 15, 2008.
PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS
None.
CONSENT CALENDAR
Mayor Johnson announced that the Minutes [paragraph no. 08-003]
were removed from the Consent Calendar for discussion.
Vice Mayor Tam moved approval of the remainder of the Consent
Calendar.
Councilmember deHaan seconded the motion, which carried by
unanimous voice vote - 5. [Items so enacted or adopted are
indicated by an asterisk preceding the paragraph number. ]
(08-003 - ) Minutes of the Special Joint City Council, Alameda Reuse
and Redevelopment Authority, and Community Improvement Commission
Meeting of December 4, 2007; Special City Council Meetings of
December 5, 2007; Special City Council Meeting of December 11,
2007; and Special and Regular City Council Meetings of December 18,
2007.
Vice Mayor Tam stated that Page 7 of the Special Joint December 4
minutes should state Vice Mayor Tam instead of Mayor Tam.
Vice Mayor Tam moved approval of the minutes with said correction.
Councilmember deHaan seconded the motion, which carried by
unanimous voice vote - 5.
( *08-004) - Ratified bills in the amount of $2,511,250.80
Regular Meeting
1
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,2,"(*08-005) Recommendation to approve Amendment No. One to the
Agreement between the Navy and the City for conveyance of the Fleet
Industrial Supply Center (FISC) property attaching as a new
""Exhibit J"" a Memorandum of Agreement among the Navy, City and
Palmtree Acquisition Corporation (PAC) allowing PAC to carry out
remediation of the FISC property in order to construct the Alameda
Landing Development. Accepted.
(*08-006) Resolution No. 14163, ""Approving an Amended Boundary Map
for Community Facilities District No. 03-1 (Bayport Municipal
Service District) Adopted.
(*08-007) Resolution No. 14164, ""Approving Revised Part-Time
Classifications Salary Schedule Effective January 1, 2008. ""
Adopted.
(*08-008) Ordinance No. 2977, ""Amending the Alameda Municipal Code
by Adding Section 4-4 to Article I (Littering and Maintenance of
Property) of Chapter IV (Offenses and Public Safety) to Prohibit
Polystyrene Foam Food Service Ware and Amending Section 1-5.6 of
Chapter I (General) to Authorize Additional City Employees to Serve
as Code Enforcement Officers. Finally passed.
REGULAR AGENDA ITEMS
(08-009) - Resolution No. 14165, "" Appointing Michelle Blackman as a
Member of the Youth Commission. "" Adopted;
(08-009A) Resolution No. 14166, ""Appointing Hannah Bowman as a
Member of the Youth Commission. "" Adopted;
(08-009B) Resolution No. 14167, ""Appointing Jordon Flores as a
Member of the Youth Commission. "" Adopted;
(08-009C) Resolution No. 14168, ""Appointing Ilya Pinsky as a member
of the Youth Commission. Adopted;
(08-009D) Resolution No. 14169, ""Appointing Anguli Sastry as a
Member of the Youth Commission. "" Adopted
( 08-009E) Resolution No. 14170, ""Appointing Priscilla Szeto as a
Member of the Youth Commission. Adopted;
(08-009F) Resolution No. 14171, ""Appointing Ben Ulrey as a Member
of the Youth Commission. Adopted; and
Regular Meeting
2
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,3,"(08-009G) Resolution No. 14172, ""Appointing Angela Sterling Vick as
a Member of the Youth Commission. Adopted.
Councilmember Matarrese moved adoption of the resolutions.
Councilmember deHaan seconded the motion, which carried by
unanimous voice vote - 5.
The City Clerk administered the Oath and presented certificates of
appointment to Youth Commission Members.
(08-010) Public Hearing to consider Resolution No. 14173, ""Amending
Master Fee Resolution No. 12191 to Revise Permit Fees Charged for
Installation of Photovoltaic Systems. Adopted.
The Building Official made a brief presentation.
Councilmember deHaan moved adoption of the resolution.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
(08-011) Public Hearing to consider an appeal of the Historical
Advisory Board's denial of a Certificate of Approval (CA06-0031) of
demolition for 433 Taylor Avenue; and adoption of related
resolution. [Continued to January 15, 2008]
(08-012 ) Recommendation to accept the Corica Golf Complex
Operational Review and authorize staff to begin the process to
secure a long-term operator for the Golf Complex.
The City Manager gave a brief presentation.
Richard Singer, National Golf Foundation (NGF) Director of
Consulting Services, provided a Power Point presentation.
Mayor Johnson inquired what was the extent of the Operational
Review.
Ed Getherall, NGF Project Manager, responded several days were
spent at the site; stated concentration was given to major
operational issues.
Mr. Singer stated line items were reviewed; the review was
extensive.
Mayor Johnson stated the report is more of an overview and not a
Regular Meeting
3
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,4,"detailed description of operational issues.
Mr. Singer stated detail was provided; significant, bottom line
issues were reviewed.
Mayor Johnson stated Council needs to have detailed information
regarding Golf Course management issues; all options should be
considered; inquired whether the Golf Course could turn around
given management issues over the past several years.
Mr. Singer responded the issue was not addressed; stated bigger
issues were found labor costs are 13% higher than the standard;
turning the Golf Course around would be very difficult under the
current management scenario.
Mr. Getherall stated many things could have been done better the
big picture is the numbers; the NGF would be irresponsible in
saying that better management would bring back 180,00 to 190,000
rounds; decisions need to be made based on reality; everyone is
fighting for market share; the expense side is a problem.
Mayor Johnson stated the cost per round is $38.67 and is based on
current operating costs; inquired what impact a fee increase would
have on the Golf Course.
Mr. Getherall responded fees would need to be raised significantly;
stated the facility is priced appropriately for the product.
Mr. Singer stated more rounds would be lost if fees were raised.
Mayor Johnson concurred with Mr. Singer.
Councilmember Gilmore inquired when the General Fund would start
subsidizing the Golf Course under the ""as-is"" scenario.
Mr. Singer responded that he is not sure; stated a decision would
need to be made regarding whether making money or serving the
community is more important.
Mr. Getherall stated a $4 million loss is projected over the next
five years.
Mr. Singer stated that three to five years [for the General Fund to
start subsidizing the Golf Course] is a fair estimate.
Vice Mayor Tam inquired whether employees are represented by
organized labor at profitable golf courses.
Regular Meeting
4
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,5,"Mr. Getherall responded there is every type of scenario.
Mr. Singer stated some golf facilities are self operated by a
municipality with unionized labor and earn more in green fee
revenue than is needed to spend on facility maintenance; all
municipalities are facing the same wage and benefit increases
expenses are being cut and positions are being reduced to make ends
meet.
Vice Mayor Tam stated the report itemizes a series of improvements
in year one and two that add up to approximately $10 million; noted
that Mr. Singer mentioned that golfers only care about the
condition of the greens; the banquet facility is listed as the last
priority; inquired which improvements are necessary.
Mr. Singer responded improvements were categorized according to
those which would lead to increased revenue; stated better drainage
and irrigation are high priority issues; golfers care about the
greens, but fairways, tees, and sand traps are important also.
Mr. Getherall stated non-resident golfers are important; resident
golfers will play regardless [of conditions) ; people travel to play
golf; a Master Plan is needed.
Councilmember deHaan stated the report brought to light a lot of
what was already known; inquired whether an analysis has ever been
made on a successful, local golf course.
Mr. Singer stated the NGF worked with the cities of Concord,
Livermore, and San Francisco.
Councilmember deHaan stated Alameda's cost per round is lower or in
the middle compared to other listed golf courses inquired whether
other courses will be in trouble, to which Mr. Getherall responded
many golf courses are in trouble.
Councilmember deHaan stated there has been a steady decline after
1996.
Mr. Singer stated municipalities find it difficult to self operate
a golf facility with the current wage situation.
Councilmember deHaan stated a leasing option is not a cure all.
Mr. Singer stated leasing is not a cure all but is the best
opportunity in terms of revenue to the City.
Regular Meeting
5
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,6,"Counci lmember deHaan stated all three scenarios have risk.
Councilmember Matarrese stated San Mateo's golf course is the
closest type to Alameda's San Mateo's per round production cost is
$10 less than Alameda's inquired what San Mateo is doing
differently.
Mr. Getherall responded some municipalities included debt service,
others did not.
Councilmember Matarrese stated San Mateo is operating under the
same constraints as far as salaries, etc; he has a hard time
understanding how San Leandro produces rounds at $6.40.
Mr. Getherall stated $6.40 is the cost to San Leandro; maintenance
expenses accrue to the lessee.
Councilmember Matarrese stated that there is money to be had so
breaking even should be possible; management affects the bottom
line.
Mr. Singer stated some municipal golf courses lease or have some
type of management contract in place; private vendors bring in
management expertise.
Councilmember Matarrese inquired whether some management agreements
do not have a fixed fee but are performance based where gain is
shared if rounds go up, and pain is shared if rounds go down, to
which Mr. Singer responded in the affirmative.
Jane Sullwold, Golf Commission Chair, gave a brief presentation.
Mayor Johnson inquired whether consideration was given to moving
the Par 3 to the 4th nine-hole course.
Ms. Sullwold responded possibly; stated another idea would be to
increase fees and have the increase be dedicated to capital
improvements.
Councilmember Matarrese inquired whether Council would be getting
an official recommendation from the Golf Commission.
Mayor Johnson requested that Ms. Sullwold go through the
recommendations.
Ms. Sullwold stated recommendations were to: 1) use half of the
Regular Meeting
6
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,7,"current Enterprise Fund for the banquet facility and driving range
improvements; 2) explore leasing out five to six acres behind the
south course; 3) consider closing and leasing out the Mif Albright
land; 4) advertise; 5) mothball nine holes of the Jack Clark Course
and run the Course as a twenty-seven hole facility; and 6) have the
City stop taking Payment in Lieu of Taxes (PILOT), Return on
Investment (ROI), and surcharges.
Councilmember Matarrese stated tough decisions need to be made; the
Mif Albright recommendation would be helpful.
Councilmember deHaan stated the banquet facility, driving range
priorities, and cost savings that could be derived from alternative
methods were discussed.
Ms. Sullwold stated the Golf Commission feels that the banquet
facility and driving range were potential revenue generating
improvements.
Councilmember Gilmore thanked the Golf Commission for creative,
out-of-the-box thinking; inquired whether the Golf Commission's
recommends continuing on a parallel course; stated Council could
decide to issue an RFP and also explore other options.
Ms. Sullwold responded exactly; stated recommendations may not be
feasible after hard cost estimates are obtained.
Mayor Johnson inquired what the Golf Commission thought of NGF's
priority to put money into the Golf Course first.
Ms. Sullwold responded most of NGF's scenarios assume the banquet
facility first; stated other recommendations follow.
Opponents (Not in favor of the staff recommendation) : George
Humphreys, Alameda; Joe Williams, Alameda; Alan Elnick, Alameda
City Employees Association; James D. Leach, Global Perspectives;
Don Peterson, Alameda; Connie Wendling, Alameda; Norma Arnerich,
Alameda Ron Salsig, Alameda; Former Councilmember ""Lil"" Arnerich,
Alameda; and Dan Gonzalez, Alameda.
Mayor Johnson stated the Golf Course needs to be run like a
business businesses advertise; there is a lot of room for
improvement in managing the Golf Course.
Councilmember Matarrese stated a decision should not be made
tonight ; he does not like the idea of leasing out the operation
completely; the difference between what an outside company can make
Regular Meeting
7
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,8,"and what the City can make is made on the backs of the benefits
provided to employees; he reviewed labor cost increases versus
raises given to each bargaining unit; benefits are the issue;
someone will not have health insurance without benefits he would
like to see a breakdown to illustrate hard facts; San Mateo can
produce a round for $28; the issue should be studied; everyone
agrees that City facilities suffer from deferred maintenance and
that [deferred maintenance] was how the City was able to transfer
the PILOT and ROI to the City's General Fund; the Golf Commission
did a great job in pulling together top priorities; a Master Plan
is needed before moving forward with anything.
Councilmember Gilmore concurred with Councilmember Matarrese;
stated it is important to follow up and explore the Golf
Commission's ideas regardless of an RFP; money should be allocated
for a Master Plan; the golfing public needs to have a better
understanding of transfers from the Golf Fund to the General Fund;
the General Fund pays for services such as public safety,
libraries, and parks; currently, there is no money in the General
Fund to run the Golf Enterprise as a public service; a community
discussion may be instructional to find out whether the community
feels that the ability to play golf Is important enough to be
willing to pay increased fees or more taxes; she is not advocating
more taxes but the matter should be discussed.
Councilmember deHaan stated that he was at the Mif Albright Course
on Christmas Eve; seeing fathers play with sons and daughters was
rewarding; the Junior Golf Program is a model; there is no
substitute for good management challenges are there; formulating
priorities is rewarding; the banquet facility is all important.
Mayor Johnson inquired what percentage of golfers are full fee,
non-resident golfers, to which the Recreation and Park Director
responded that he did not know.
Mayor Johnson stated that a lot of non-resident golfers have been
lost.
The Recreation and Park Director stated non-resident golfers have
gone down from 21% to 15.5%.
Mayor Johnson stated full fee golfers are not going to pay to play
under current conditions; a balanced budget is needed while taking
time to review the issue; Council needs to direct staff to review
the budget; loosing $40,000 to $50,000 per month is eating away at
the reserve; the reserve was not set aside for operation but was
set aside for capital improvements; the fund cannot continue to
Regular Meeting
8
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,9,"dwindle; the fund needs to be preserved to every extent possible.
Councilmember Gilmore inquired what would be the timeframe for an
RFP, to which the Recreation and Park Director responded nine
months to a year.
Councilmember Gilmore inquired whether Council would have
approximately nine months to explore other options if a two-track
approach was considered, to which the Recreation and Park Director
responded in the affirmative.
Councilmember Matarrese inquired how much an RFP would cost, to
which the Recreation and Park Director responded approximately
$15,000 to $20,000 according to the NGF .
Councilmember Gilmore inquired how much a Master Plan would cost.
The Recreation and Park Director responded a Master Plan was
investigated for the Recreation and Park Department four years ago;
stated the cost was approximately $50,000 to $100,000.
Councilmember deHaan stated an RFP would be a learning process and
would help set priorities inquired when the PILOT was put into
place, to which the Recreation and Park Director responded
approximately three years ago.
Councilmember deHaan inquired when the ROI was put into place, to
which the City Manager responded the ROI was implemented in 2004
and was reduced during the budget process.
Councilmember deHaan stated additional burdens were placed on the
PILOT and ROI within the last couple of years in order to balance
some budget shortfalls within the General Fund.
The City Manager clarified that the PILOT has been in place since
1993.
Councilmember deHaan stated that the issue should be brought back
into proper context i cost allocation is a percentage of operation
and support; an expert would be needed to oversee a contract if the
Golf Course was leased.
Mayor Johnson stated Golf Course administrative expenses have
increased substantially over the last ten years because of added
positions the matter needs to be reviewed; a bloated bureaucracy
is being funded at the Golf Course.
Regular Meeting
9
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,10,"Vice Mayor Tam stated that she is hearing that a City managed
alternative is worth pursuing to fruition; the Golf Commission has
suggested renovating the back of the Clubhouse in lieu of building
a new, clubhouse; making driving range improvements advertising ;
looking at leasing five to six acres of the south course for
revenues; and potentially leasing ten to twelve acres of the Mif
Albright Course; it would be very helpful to get the NGF's help in
coming up with hard numbers for said suggestions.
The Recreation and Park Director stated staff could work with the
NGF to attach a value to the options; a Master Plan would take
approximately nine months by the time community outreach was done.
Councilmember Matarrese stated nine months seems excessive; a lot
of work has been done already a plan is essential even if the
operation is leased out entirely; otherwise, a blank slate would be
given to proposersi developing a Master Plan and attaching values
to all ideas for reducing costs per round need to be done as
quickly as possible; he would like to include a breakdown of labor
costs and true costs of a lease operation; the RFP would address
operating the Golf Course in the current configuration.
The Recreation and Park Director stated the RFP would address
operating the Golf Course and completing desired capital
improvements.
Mr. Getherall stated the City could solicit alternatives from
potential operators.
Councilmember Gilmore stated that she does not like the idea of
having a potential operator tell the City want the City wants; a
Master Plan should be provided to potential operators indicating
what the City wants.
Councilmember Gilmore moved approval of allocating money for staff
to start on a Master Plan, requesting the NGF to help the Golf
Commission explore options discussed and potentially starting the
RFP process that would provide enough wiggle language so that
bidders understand that the City would have a Master Plan upon
which to build.
Councilmember Matarrese stated that he seconds the first part of
the motion regarding allocating money to put a Master Plan together
and getting the value assignment for all suggested ideas for
implementation the RFP process should be a separate motion.
Councilmember Gilmore agreed to address the RFP later; stated
Regular Meeting
10
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,11,"options should be explored and dollar values established; she is
not sure whether ideas should be implemented before a report is
received.
Councilmember Gilmore amended the motion to move approval of
allocating money to start a Master Plan for the Golf Course as soon
as possible and exploring the Golf Commission options and any other
ideas, with the assistance of the NGF .
Councilmember Matarrese seconded the motion.
Under discussion, Mayor Johnson stated that she would like to
include looking at the issue of tightening up the budget she does
not want to put everything on hold for a year and deplete the
reserve fund every month because of the unwillingness to review
what needs to be done in the interim; she would like to direct
staff to look at staffing, particularly administrative to see
whether cuts can be made to help balance the budget so that the
reserve fund is not depleted on a month-by-month basis.
Councilmember Matarrese amended the motion to include directing
staff to look at balancing the budget, particularly the
administrative area.
Councilmember deHaan concurred with Mayor Johnson; stated cost
savings is a concerning factor. inquired whether a contractor would
be able to service a debt such as the banquet facility; further
inquired whether a contractor would encumber any City property.
Mr. Getherall responded that the banquet facility would be
encumbered by the contractor
Mr. Singer responded a contractor would not be able to encumber
against any City property.
Vice Mayor Tam inquired what a private lessee would bring in terms
of resources that the City could not.
Mr. Singer responded capital stated operation funds have been
depleted.
Vice Mayor Tam stated a private vendor would try to recoup the
capital through management.
Councilmember Gilmore inquired how long it would take a contractor
to recoup said costs, to which Mr. Singer responded ten years and
perhaps longer.
Regular Meeting
11
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,12,"Mayor Johnson stated another arrangement would be a public/private
partnership.
Mr. Singer stated a hybrid arrangement would be possible but would
require the City to come up with a portion of the capital.
Councilmember deHaan inquired when the Master Plan would need to be
done.
Councilmember Gilmore responded nine months to a year; staff needs
to initiate tasks as soon as humanly possible.
Mayor Johnson stated a balance budget is needed as soon as
possible.
Councilmember Gilmore stated that she understands that the Golf
Fund would have a small profit without the ROI and surcharge; the
consultant's projections show that a dip into the reserves would be
necessary if operations continued as is even without the ROI and
surcharge.
Vice Mayor Tam stated the concern is allocating funding into a
depleting fund; a fund is being depleted right now to off set
operating losses at the Golf Course and would be used to pay for a
Master Plan.
Councilmember deHaan stated that an advertising plan needs to be
reviewed.
Mayor Johnson stated $70,000 or $80,000 was allocated when the
budget came to Council in June; allocations have increased to
approximately $200,000; measures need to taken now.
The City Manager stated that the motion is three fold: 1) identify
efforts needed to balance the current year budget through
operational efficiencies; 2) work with staff to identify a Master
Plan process and bring back the costs and process; and 3) review
the Golf Commission list to identify the feasibility and costs
savings.
Mayor Johnson inquired how much of the reserve fund was approved
for operational shortfalls, whether a cap was set for last fiscal
year, and whether a cap has been set now.
The City Manager responded a cap has not been set but is something
that has been identified in terms of a monthly report.
Regular Meeting
12
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,13,"Mayor Johnson stated it is important to be aware of how much money
is spent every month.
The City Manager stated expenditures are on track; revenue is down;
there have been 8,000 fewer rounds than last year; the Golf Manager
position has not been filled.
Mayor Johnson stated that the Recreation and Park Director is doing
a great job.
On the call for the question, the motion carried by unanimous voice
vote - 5.
Councilmember deHaan stated the Recreation and Park Director spends
part time at the Golf Course; the intensity of management oversight
has to be ongoing; he leaves the possibility of a part-time Golf
Complex Manager up to the City Manager Recreation and Park
Department land has certain leasing restrictions; the legal aspect
needs to be reviewed.
Councilmember Gilmore stated that she would like to be prepared for
any eventuality; she hopes that the City can continue to operate
the Golf Course in a more prudent manner.
Councilmember Gilmore moved approval of pushing forward with an RFP
so that there is an option if it becomes apparent that there are
things the City cannot do; the RFP should be tied to the Master
Plan; wiggle language should be added to the RFP so that the City
can tell the potential operator what the City would like done; the
City needs to have something to hold the potential operator's feet
to the fire.
Councilmember deHaan inquired whether the RFP could be deferred to
a month or SO.
Councilmember Gilmore inquired what type of information would be
provided in a month from now that is not available now.
Councilmember deHaan responded Council would have quite a bit more
information; strong facts would be coming from the Golf Commission.
Mayor Johnson stated that she thinks that the Golf Commission
viewed the matter in a two prong process: 1) looking what the City
can do and 2) moving forward with an RFP; the RFP should have
flexibility; concurred with Councilmember Gilmore regarding more
information not being available in a month.
Regular Meeting
13
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,14,"Counci lmember deHaan stated the parameters of the RFP have changed.
Mr. Singer stated an open ended RFP is an option which would allow
potential vendors to propose what should be done.
Mayor Johnson inquired whether preferences could be included in the
RFP .
Mr. Singer responded in the affirmative; stated all four items
could be managed as one project simultaneously over the next three
or four months.
Mayor Johnson stated that she would not like to go through an RFP
process and have all responses be for long-term leases if that is
not what the City intends to do.
Councilmember Matarrese stated that he does not think the City
should be in the business of leasing out the Golf Course entirely;
he supports an RFP that solicits various portions he cannot
believe that someone holding the Master Lease would lay $10 million
on the table, make a profit, pay people decently, and be
successful.
Mayor Johnson stated she would like the RFP to include the
possibility of a hybrid public/private partnership idea; questioned
why the City should put out all the money to build a banquet
facility and whether the caterer could provide funding.
Councilmember Gilmore stated the consultant has been given a lot of
ideas regarding the RFP; the consultant should go forward with the
Master Plan and RFP and come back to Council with some language for
Council review; Council's goal is to improve the Golf Course asset
and play, and hopefully attract full fee, outsider golfers.
Councilmember deHaan stated a marketing plan is needed.
Mayor Johnson inquired whether a marketing plan could be part of
the Master Plan, to which Councilmember deHaan responded in the
affirmative.
Councilmember Matarrese moved approval of directing the City
Manager to oversee the preparation of an RFP for Council review,
which would include a variety of options with the stated preference
not to lease out the entire facility.
The City Manager stated the action is to prepare an RFP with a
Regular Meeting
14
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,15,"variety of options.
Mayor Johnson stated the RFP should indicate that Council's
preference is not to lease out the entire facility.
The City Manager stated the RFP would include a facility Master
Plan; staff would get back to Council regarding scope, cost, and
timing.
Councilmember deHaan inquired whether not wanting to lease out the
whole operation would cause problems with candidates.
Mr. Singer responded the issue is a big unknown; stated the NGF
could work with the City to craft what Council wants.
Councilmember deHaan stated contracting out the management portion
was reviewed and did not pencil out; inquired why the other portion
would pencil out.
The City Manager stated that the other portion did not pencil out
on a short-term - basis.
Councilmember Matarrese stated long-term management was never
explored.
Mr. Singer stated a lot would be learned from an RFP .
Ms. Sullwold inquired whether the motion included having the NGF
help cost out some of the Golf Commission's recommendations, to
which Councilmember Gilmore responded in the affirmative.
Councilmember Gilmore seconded the motion, which carried by
unanimous voice vote - 5.
Councilmember Gilmore thanked the Golf Commission and members of
the golfing public for coming tonight i encouraged everyone to play
more rounds of golf.
ORAL COMMUNICATIONS, NON-AGENDA
(08-013) - Ricardo Lopez and Diana Wong discussed the Homeowner and
Bank Protection Act.
COUNCIL REFERRALS
None.
Regular Meeting
15
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,16,"COUNCIL COMMUNICATIONS
(08-014) - Consideration of Mayor's nominations for appointment to
the Youth Commission.
Mayor Johnson nominated Lamant Carter, Vincent Margado and Bhaani
Singh.
(08-015 ) Councilmember deHaan thanked Public Works for removing
tires from the San Leandro Bay
ADJOURNMENT
There being no further business, Mayor Johnson adjourned the
Regular Meeting at 11:11 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act.
Regular Meeting
16
Alameda City Council
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,17,"MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY (ARRA) MEETING
WEDNESDAY- - -JANUARY 2, 2008- -6:00 P.M.
Mayor/Chair Johnson convened the Special Meeting at 6:15 p.m.
ROLL CALL :
Present : Councilmembers/Board Members deHaan,
Gilmore, Matarrese, Tam and Mayor/Chair
Johnson - 5.
Absent :
None.
The Special Meeting was adjourned to Closed Session to consider :
(08-001) Conference with Labor Negotiators (954957.6) ; Agency
Negotiators: Marie Gilmore and Frank Matarrese; Employee: City
Attorney.
(ARRA) Conference with Real Property Negotiators (54956.8) ;
Property: Alameda Naval Air Station; Negotiating parties:
ARRA
and Navy; Under negotiations Price and terms.
Following the Closed Session, the Special Meeting was reconvened
and Mayor/Chair Johnson announced that regarding Labor Council met
with the negotiators and provided direction; no action was taken;
regarding Real Property, the Board met with negotiators and
provided instruction; no action was taken.
Adjournment
There being no further business, Mayor/Chair Johnson adjourned the
Special Meeting at 7:18 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Joint Meeting
Alameda City Council and Alameda
Reuse and Redevelopment Authority
January 2, 2008",CityCouncil/2008-01-02.pdf
CityCouncil,2008-01-02,18,"MINUTES OF THE SPECIAL COMMUNITY IMPROVEMENT COMMISSION MEETING
WEDNESDAY - -JANUARY 2, 2008- - -7:27 P.M.
Chair Johnson convened the Special Meeting at 7:32 p.m.
ROLL CALL -
Present : Commissioners deHaan, Gilmore, Matarrese,
Tam, and Chair Johnson - 5.
Absent :
None.
CONSENT CALENDAR
Commissioner Matarrese moved approval of the Consent Calendar.
Commissioner deHaan seconded the motion, which carried by unanimous
voice vote - 5. [Items so enacted or adopted are indicated by an
asterisk preceding the paragraph number. ]
(*08-01) - Minutes of the Special Joint City Council, Alameda Reuse
and Redevelopment Authority Meeting of December 4, 2007, and the
Special Community Improvement Commission Meeting of December 18,
2007. Approved.
(*08-02) - Recommendation to approve the amended Contract with
Architectural Resources Group, Inc. by increasing the Contract
amount by $23, 840 to provide additional Construction Administration
Services for the restoration and rehabilitation of the Historic
Alameda Theater. Accepted.
AGENDA ITEMS
None
ADJOURNMENT
There being no further business, Chair Johnson adjourned the
Special Meeting at 7:33 p.m.
Respectfully submitted,
Lara Weisiger
Secretary
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Meeting
Community Improvement Commission
January 2, 2008",CityCouncil/2008-01-02.pdf