body,date,page,text,path
CivilServiceBoard,2007-11-08,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, NOVEMBER 8, 2007
1.
The meeting was called to order at 5:05 p.m.
2.
ROLL CALL: Board Members Michael Rich, Avonnet Peeler, Linda McHugh, Peter Horikoshi and
Executive Secretary Karen Willis.
ABSENT:
Member Roberto Rocha
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician
I, Human Resources.
OTHERS IN ATTENDANCE: Alan Elnick, Chris Low and Emily Hung.
3.
MINUTES:
The minutes of the regular meeting of July 11, 2007 were presented for Board
approval. Member Peeler moved to accept, Member Rich seconded, and carried by
a
4-0 vote.
4.
CONSENT CALENDAR:
Member McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0
vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JULY, AUGUST, and SEPTEMBER 2007.
4A.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Combination Building Inspector
8/22/2007
207-42
Development Coordinator
8/3/2007
207-32
Firefighter (Lateral)
7/2/2007
207-37
Firefighter (Entry)
8/24/2007
207-38
Housing Authority Maintenance Supervisor
8/16/2007
207-44
Human Resources Analyst
7/31/2007
207-43
Information Technology Manager
8/5/2007
207-40PR
Maintenance Worker I
7/25/2007
207-26
Planning Services Manager
9/19/2007
207-48
Police Officer (Academy Attendee/Grad)
9/15/2007
207-52
Reconstruction Specialist II
7/12/2007
207-46PR
4B.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney I/II
5/17/2006
206-16
Deputy City Attorney Il
5/31/2006
206-16
Electrical Helper
9/13/2006
206-47
Fire Apparatus Operator
9/19/2006
206-08PR
Fire/Building Code Compliance Officer
3/12/2007
207-17",CivilServiceBoard/2007-11-08.pdf
CivilServiceBoard,2007-11-08,2,"City of Alameda
Page 2
Civil Service Board Agenda
Regular Meeting of November 8, 2007
Fleet Mechanic
5/4/2007
207-15
Office Assistant
6/20/2007
207-39
Police Officer (Recruit)
3/5/2007
206-76
Police Sergeant
11/14/2006
206-52PR
Program Specialist II (Clean Water Program)
11/2/2006
206-48
Public Safety Dispatcher (Entry)
6/28/2007
207-28
Sales and Service Supervisor
6/7/2007
207-23
Senior Account Clerk
5/10/2007
207-21R
Senior Clerk
3/15/2007
207-06
4C. ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Administrative Technician I
5/2/2007
207-31PR
Administrative Technician I
11/29/2006
206-70
Assistant Engineer (Traffic)
4/17/2007
206-561
Communications Center Supervisor
4/16/2007
207-12
Computer Services Coordinator
10/10/2006
206-53
Development Manager
3/27/2007
207-24PR
Fire Captain
10/12/2005
205-46PR
Intermediate Clerk
7/20/2006
206-34
Jailer
10/20/2005
205-48
Junior Engineer
6/22/2007
207-36
Line Working Supervisor
5/23/2007
207-20
Police Records Supervisor
4/17/2007
207-13
Public Safety Dispatcher (Lateral)
6/28/2007
207-29
Transportation Engineer
6/6/2007
207-33PR
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of June 1, 2007 - August 31, 2007
Board Member Michael Rich asked if there had been any disciplinary or probationary releases. Executive
Secretary
Willis
stated
that
there
had
been
one
probationary
release
in
the
Police
Department
where
the
individual did not pass probation as a Police Sergeant. Board Member McHugh questioned why there had
been so many separations within the Planning and Building Department. Executive Secretary Willis stated
that some employees had received job offers elsewhere and another employee had decided to go back to
school. Board Member Michael Rich stated that it seemed as though there had been a spike of
separations in the last three months. Executive Secretary Willis confirmed that there has been an increase
in voluntary turnover. Board Member Rich asked whether it was due to the City's benefit structure.
Executive Secretary Willis stated that the Human Resources Department has been holding exit interviews
and that there has been no pattern in particular. She stated that the problem is more with getting interest in
applying for City jobs rather than with employees leaving.
5-B
Vote for New Officers
Board Member Peeler nominated Michael Rich to serve as Civil Service Board President, Member McHugh
seconded and carried by a 4-0 vote. Michael Rich accepted his nomination.
5-C Article VII. Eligible Lists
Chris Low presented the Board with a memo from Police Chief Walter Tibbet regarding the use of multiple
eligible lists for the Police Officer Recruit Classification. Chris Low explained that the Police Officer",CivilServiceBoard/2007-11-08.pdf
CivilServiceBoard,2007-11-08,3,"City of Alameda
Page 3
Civil Service Board Agenda
Regular Meeting of November 8, 2007
recruitment used to bring in hundreds of applications but in the last year that has changed dramatically.
The Police Department is now having difficulty finding good candidates and would like to recruit on a
continuous basis to have the flexibility to establish multiple eligible lists, and to be able to use them
simultaneously. He also shared that it takes over a year to put an Officer on the street, and many other
Police departments are experiencing the same problems in finding qualified individuals. Board President
Michael Rich questioned what the difference would be between having multiple eligible lists and adding to
the current one. Chris Low explained that eligible lists are typically the order in which people are hired. The
City of Alameda exhausts the current list and then establishes a new one, but that a single list might also
be a possibility. Board President Michael Rich asked if having multiple lists would be confusing and stated
that he would like to see new names merged onto one list instead. Board Member Horikoshi shared that all
agencies are having difficulties finding qualified people. He stated that his interest is in finding the City of
Alameda qualified Officers and would like to leave it up to staff to determine what the best way to handle
the eligible lists will be. Executive Secretary Willis stated that the language on establishment of lists would
need to be changed and brought back to the Board
5-D
Rules Review- Language
Executive Secretary Karen Willis handed out a letter to the Civil Service Board from ACEA stating that
although Non-Civil Service employees in ACEA are granted appeal rights to the Civil Service Board through
the ACEA MOU, the Civil Service Board would have no standing to provide any remedy for these
employees. Alan Elnick stated that ACEA is concerned that even though the MOU grants these
employees a right to a hearing before the Civil Service Board, there is nothing in the Civil Service Rules
that binds the City to accept the decision of the Civil Service Board. He stated that it was not clear if the
Civil Service Board would have to recognize the appeal under the MOU since it was not addressed in the
Civil Service Rules. Board President Michael Rich asked if ACEA had any desire to grant Civil Service
status or rights beyond the right to a Civil Service Board hearing to these employees. Mr. Elnick stated that
ACEA was not asking for that. Board Member Avonnet Peeler asked if the employees would waive their
rights to file in Court should they be granted an appeal before the Civil Service Board. Mr. Elnick stated
that they would not, nor would any other employee currently allowed an appeal to the Civil Service Board.
Board President Michael Rich stated that as a Board member he has no problem allowing these hearings
as the Civil Service Board is currently a hearing Board for other employees. Executive Secretary Willis
stated that the MOU binds the City as it is a contract with ACEA and as such, if the Civil Service Board is
recognized as the final authority for employees in ACEA bargaining unit, than the City would honor that
provision. There is no explicit language anywhere that states that the City shall accept the decision of the
Civil Service Board as final, although that is what has been applied. After further discussion, it was decided
that Executive Secretary Willis would speak with the attorney's office to see if a letter could be generated
stating that the City would recognize the Civil Service Board's decision as final and binding for non-Civil
Service employees granted a hearing before the Civil Service Board. Mr. Elnick stated that that would be
sufficient for ACEA.
Discussion continued regarding other sections of the Civil Service Rules. Board President Michael Rich
questioned why Affirmative Action language was removed from Article I, Section 2. He stated that he would
like to see a letter from the Attorney's office regarding the correct language. Board Member Peter
Horikoshi asked whether, in Section 2, the phrase ""because of sex"" should be changed to ""because of
gender"". There was a discussion on which term to use and Board President Rich stated that he would be
ok with changing ""sex"" to ""gender"" in the Rules as well as the Civil Service Ordinance. Board Member
Linda McHugh stated that Section 7, Eligible List, may need changing regarding the Police Officer issue.
5-E
Request for Reinstatement - Executive Assistant
Executive Secretary Karen Willis shared that an employee who had resigned to go back to school has
requested to be reinstated. She explained that this employee would be placed on the eligible list and would
not have to go through the testing process but would need to participate in a departmental interview. She
stated that the department is not required to select this person, but that their name would be certified to the
hiring authority for consideration.",CivilServiceBoard/2007-11-08.pdf
CivilServiceBoard,2007-11-08,4,"City of Alameda
Page 4
Civil Service Board Agenda
Regular Meeting of November 8, 2007
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(None)
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board President Rich stated that he appreciates the efforts of the Alameda Police Department to bring a
resolution to the recent homicide so quickly.
Board Member Horikoshi expressed his thanks for being allowed to join the Board.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
(None)
9.
There being no further business to come before the Board, the meeting was adjourned at 6:25 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2007-11-08.pdf
RecreationandParkCommission,2007-11-08,1,"a
MINUTES OF
RECREATION AND PARK COMMISSION
MEETING OF NOVEMBER 8, 2007
2226 Santa Clara Avenue
Alameda, CA 94501
(510) 747-7529
DATE:
Thursday, November 8, 2007
TIME:
7:00 p.m.
PLACE:
Room 360, City Hall, Santa Clara Avenue and Oak Street, Alameda, CA
94501
1.
ROLL CALL
Present: Chair Terri Ogden, Vice Chair Jo Kahuanui, Commissioners Michael Cooper,
Joe Restagno and Bill Sonneman
Absent:
None
Staff:
Dale Lillard, Director
2.
ELECTION OF OFFICERS
A.
Nomination and Selection of Chair
M/S/C
KAHUANUI/SONNEMAN
(unanimously approved)
""That Terri Ogden be elected Chair of the Recreation & Park Commission.""
B.
Nomination and Selection of Vice Chair
M/S/C
KAHUANUI/COOPER
(unanimously approved)
""That Joe Restagno be elected Vice Chair of the Recreation & Park Commission.""
3.
APPROVAL OF MINUTES
Minutes of September 13, 2007 Recreation and Park Commission Meeting.
M/S/C
RESTAGNOICOOPER
(unanimously approved)
""That the Minutes of September 13, 2007 Recreation and Park Commission Meeting
are approved.'
- 1
Recreation & Park Commission Mtg.
Minutes - Thursday, November 8, 2007",RecreationandParkCommission/2007-11-08.pdf
RecreationandParkCommission,2007-11-08,2,"4.
ORAL COMMUNICATIONS, AGENDA
(Any person may address the Commission in regard to any matter over which the
Commission has jurisdiction or of which it may take cognizance that is not on the agenda.)
None.
5.
WRITTEN COMMUNICATIONS
Proposal from Alameda East Bay Miracle League to build Miracle League Park at
existing Estuary Park on former Coast Guard Housing site.
Director Lillard stated that at the ARRA meeting to be held on December 5, 2007,
the City will be applying for a license to operate the Estuary Park fields. ARPD will
also be asking for funding from ARRA leases to renovate the soccer field at that
location. Staff will work with the Miracle group to build a field at that location. The
license will only be for a year, but once land is conveyed to the City long-term leases
can be completed.
6.
NEW BUSINESS
A.
Discussion of Conceptual Drawing of Bayport Park Recreation Building
-
(Discussion Item)
Director Lillard presented the conceptual drawing of the Bayport Park Recreation Building
to the Recreation and Park Commission. A restriction on the building is that it needs to
look like the school so there will not be a pitched roof. Also, the building needs to be within
the same color scheme. Being presented tonight is the first rendition of the drawing.
It was determined that there needs to be more color. A band two to three feet up around
the building in a sun dried tomato color and making the door a solid door (sun dried tomato)
will be added.
Director Lillard stated that this building will be a little bigger then the new building at Upper
Washington Park and will also be a modular building. The building should be installed and
ready for summer 2008.
7.
UNFINISHED BUSINESS
A.
Selection of Pedestrian Task Force Representative - (Discussion/Action Item)
Director Lillard asked for a volunteer from the Recreation & Park Commission to serve on
the Pedestrian Task Force. Bill Sonneman stated that he would serve on the Task Force.
Jo Kahuanui stated that she could fill in when Mr. Sonneman cannot attend.
- 2 -
Recreation & Park Commission Mtg
Minutes - Thursday, November 8, 2007",RecreationandParkCommission/2007-11-08.pdf
RecreationandParkCommission,2007-11-08,3,"8.
REPORTS FROM RECREATION COMMISSION AND RECREATION AND PARK
DIRECTOR
A. Park Division
See November 7, 2007 Activity Report.
B. Recreation Division
See November 7, 2007 Activity Report.
C. Mastick Senior Center
See November 7, 2007 Activity Report.
D. Other Reports and Announcments
Director Lillard stated the Middle School Sports is underway. Volleyball is the current sport
being played and there are approximately 60 participants from Lincoln and Wood Middle
Schools. Chipman Middle School is not participating. CYO teams will be added at a later
date. Volleyball ends at the holiday break and Basketball will begin in January 2008.
Also, there is a Friday evening, drop-in program, being held at the Alameda Point Gym.
This program will be for a six week period. Staff are working with AUSD to develop a
scholarship element to the Middle School Sports Program.
9.
ORAL COMMUNICATIONS, GENERAL
Director Lillard stated that the Operational Review of the Corica Golf Complex will go
before Council on December 18, 2007. The Golf Commission has reviewed and held a
Study Session regarding the report and its recommendation. Their recommendation has
been forwarded to Council with a request for Council to address the $10 million in capital
improvements and if that is not possible for Council to go ahead and seek an outside
operator.
Chair Ogden asked if the heater at the pool was repaired. Director Lillard stated that the
water heater and the showers have been repaired. The pool water heater parts arrived
today and repairs will begin tomorrow. Staff has met with the new AUSD Maintenance and
Facility Director, Leland Noll, to review pool repair/maintenance responsibilities.
10.
ITEMS FOR NEXT AGENDA
11.
SET DAY FOR NEXT MEETING
M/S/C
Sonneman/Kahuanui
(unanimously approved)
""That Recreation and Park Commission cancel December 13, 2007 meeting. Next
meeting will be Thursday, January 10, 2008.""
12. ADJOURNMENT
- 3 -
Recreation & Park Commission Mtg
Minutes - Thursday, November 8, 2007",RecreationandParkCommission/2007-11-08.pdf