body,date,page,text,path
CivilServiceBoard,2006-07-12,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 12, 2006
1.
The meeting was called to order at 5:27 p.m.
2.
ROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, and Executive
Secretary Karen Willis.
ABSENT:
Member Roberto Rocha.
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative
Assistant.
OTHERS IN ATTENDANCE:
3.
MINUTES:
The minutes of the regular meeting of April 5, 2006 were presented for Board
approval. Member Peeler moved to accept, Member Rich seconded, and carried by a
3-0 vote.
4.
CONSENT CALENDAR: Member Rich made a motion to accept the Consent Calendar as presented.
Member Peeler seconded, and carried by a 3-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF APRIL, MAY AND JUNE 2006:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney I/II
5/17/2006
206-16
Cable Technician Il
6/13/2006
206-27
CATV Technical Operations Superintendent
4/11/2006
206-061
Combination Building Inspector
5/8/2006
206-23
Construction Inspection & Survey Supervisor
6/9/2006
206-22PR
Deputy City Attorney Il
5/31/2006
206-16
Environmental Services Manager
6/7/2006
206-20
Plan Check Engineer
3/28/2006
206-05
Planner III
4/5/2006
206-15
Planning Services Manager
4/21/2006
206-21
Police Officer (Lateral)
6/29/2006
206-31
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
EXAM NO.
Accounting Technician
12/15/2005
205-57
Firefighter
12/14/2004
204-45",CivilServiceBoard/2006-07-12.pdf
CivilServiceBoard,2006-07-12,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of July 12, 2006
Firefighter-Paramedic (Entry)
12/14/2004
204-44
Police Lieutenant
7/6/2005
205-36PR
Police Officer (Recruit)
5/11/2005
205-07
Senior Account Clerk
5/19/2005
205-30
Senior Construction Inspector
1/18/2005
204-69PR
4-C
ELIGIBLE LISTS EXPIREDICANCELLED: DATE ESTABLISHED
EXAM NO.
Accounting Technician
11/9/2005
205-57PR
Electrical Helper
11/20/2004
204-21
Information Systems Network Analyst
11/10/2005
205-43
Park Maintenance Worker
12/15/2005
205-56
Safety Officer
11/16/2005
205-49
4-D
LIST OF SPECIFICATIONS:
Planning Services Manager (Revised)
Supervising Planner (Revised)
Web Technical Producer (New)
5.
REGULAR AGENDA ITEMS
5-A
Activity Report - Period of March 1, 2006 through May 31, 2006.
Discussion: Board President Robles-Wong suggested that a trend report be compiled. He
stated that he would like to see broad trend information for the last 6-9 months, as to why
separations are occurring, and where employees who leave are going.
Board Member Rich asked whether the demotion of the Electrical Helper from Apprentice
Lineworker was disciplinary. Jill Kovacs stated that particular person did not pass probation.
Board President Robles-Wong asked if there was any provision regarding apprentice
lineworkers, which requires them to pass the apprenticeship program, or if they are able to
remain an apprentice without being promoted any further. Executive Secretary Willis stated that
apprentice lineworkers are required to pass the apprenticeship program or they are terminated.
5-B
Proposed Rule Change- Article VIII Appointment, Section 1 - Certification of Eligibles and
Section 2 Method of Appointment.
Discussion: Board President Robles-Wong asked if there was a time limit on how long the
department has to explain why they jumped out of order on an eligible list and how detailed the
explanation needed to be. Executive Secretary Willis stated that the certification would not be
processed without an explanation and if there are any questions regarding their reasons,
Human Resources will call the department head. Board member Peeler asked if the appointing
authorities are well versed in discrimination laws. Executive Secretary Willis explained that
Human Resources often sits in on interviews, helps in assessments and reviews interview
questions beforehand. Board President Robles-Wong stated that the Board would like to see
general reasons of why the appointing authorities chose out of order without disclosing",CivilServiceBoard/2006-07-12.pdf
CivilServiceBoard,2006-07-12,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of July 12, 2006
confidential applicant information. He would like to see these on a separate sheet of paper from
the certification in order to avoid disclosing applicant's names.
Executive Secretary Willis proposed deleting the words ""On the certification form"" from the Rule.
Member Peeler made a motion to accept Certification of Eligibles and Method of Appointment
with deletion of words. Member Rich seconded, and carried by a 3-0 vote.
5-C
Proposed Change to Civil Service Ordinance, Section 2, Merit Principal 3.
Discussion: Executive Secretary Willis explained that changes to Ordinances have a different
process than Rule changes, and would need to be presented to City Council. Board Member
Rich suggested that, regarding Merit Principal 3, The words ""sexual orientation"" should be
moved to the end of the sentence with the phrase ""an exception would apply for job-related
requirements"" following. Board President Robles-Wong proposed removing the words ""apply all
criteria to non- citizens"". The Board agreed that the ""sexual orientation"" should be at the end of
the sentence with the addition of ""and with proper regard for privacy and other rights as afforded
by law"" ending the paragraph. Member Peeler made a motion to accept, Member Rich
seconded, and carried by a 3-0 vote.
Member Rich suggested that the agenda for next meeting should include a review of the Rules
and Ordinance to increase the Board's familiarity with both, but especially the Ordinance. Board
President Robles-Wong stated that he would like Executive Secretary Willis to obtain
Ordinances from other cities. He would also like her to look at a copy of Alameda's current
Ordinance and make margin notes regarding items that might be out of date or need to be
changed and then give it to the Civil Service Board to make and review changes.
Member Peeler made a motion to accept Proposed Change to Civil Service Ordinance, Section
2, Merit Principal 3 as read by Executive Secretary Willis:
""Assuring fair treatment of applicants and employees in all aspects of personnel administration
without regard to race, religious creed, color, national origin, ancestry, sex, age, physical
handicap, medical condition, marital status, or sexual orientation with proper regard for their
privacy and other rights as afforded by law.""
Member Rich seconded, and carried by a 3-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Discussion: Member Rich asked, regarding the budget, what happened with the non-funded positions?
Executive Secretary Willis explained that some were funded and some remained non-funded.
Member Rich questioned why they would be listed in the budget if they were going to remain un-
funded. Jill Kovacs stated that positions are listed as non-funded if there is anticipation to restore
funding in the future, or if those positions have been funded in the past.
Executive Secretary Willis stated that the City is in negotiations with three groups, IBEW, MCEA and
ACEA. She stated that IBEW has declared impasse and that a meeting with City Council is being
arranged.",CivilServiceBoard/2006-07-12.pdf
CivilServiceBoard,2006-07-12,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of July 12, 2006
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis announced appointment of new CSB Member, Michael Soderberg, and
explained that since his appointment was so recent, he likely did not receive notice in time to arrange
attendance at today's meeting.
Executive Secretary Willis announced that former CSB Member William Smith had submitted a letter of
thanks to her.
Executive Secretary Willis stated that in January, new law AB1234 was passed requiring that appointed
officials and Board and Commission members who are compensated or reimbursed for expenses are
required to attend ethics training once every two years. The training is paid for by the City and is also
available online. Notices will be sent out shortly to the members of the Civil Service Board.
9.
There being no further business to come before the Board, the meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2006-07-12.pdf
LibraryBoard,2006-07-12,1,"OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD
JULY 12, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Absent:
None
Staff:
Jane Chisaki, Acting Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of July 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of June 14, 2006. Approved.
C.
*Library Services Report for the month of May 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by
fund) through June 2006. Accepted.
E.
*Bills for ratification. Approved.
President Krongold asked if there were any questions from the Board on consent calendar
items. Board Member Mitchell inquired about one number that was close to $50,000 in
arrears. ""Oth Employer Pd Benefits"" stands at -$47,068.51 for FY06. These dollars are
controlled by Human Resources and vary from year-to-year. All departments in the City
experienced an arrearage in this account for FY06.
President Krongold mentioned an item in the Library Director's Report titled ""Summer
Reading Programs"". The end of summer reading celebration is scheduled for August 23, not
August 24 as noted.",LibraryBoard/2006-07-12.pdf
LibraryBoard,2006-07-12,2,"Page 2 of 4
Minutes of the
Library Board Meeting
July 12, 2006
President Krongold asked for a motion to approve the Consent Calendar as presented.
Board Member Butter so moved; Board Member Belikove seconded the motion which
carried by a 5-0 unanimous vote.
UNFINISHED BUSINESS
A.
Materials Security and Inventory System - Update (J. Chisaki)
Acting Director Chisaki indicated that things were still on target with the tagging
process. Staff has had to adjust the placement of tags in children's books, so as not
to cover up pictures or pop-ups. Board Member Butter inquired if the RFID
equipment would be installed by the time the new Library opens. Director Chisaki
said that as soon as David Hall returns from vacation they would be addressing this
issue. The IT contracts were awarded by Council, and the vendors are ready to
proceed. Chisaki expressed her confidence that everything would be installed and
ready to go by opening day.
B.
Discussion of BALIS System Advisory Board Member (J. Chisaki)
Acting Director Chisaki spoke about Rebecca Kozak who is more than happy to be
our new SAB Representative. There was a small drawback in the appointment
process, however, so Rebecca has not been officially named yet. Chisaki had
followed the same procedure as the previous director by writing a staff report and
resolution for Council to approve. One of the Council members questioned this
because the SAB is not a standard Board or Commission of the City. The item
ended up being pulled from the agenda prior to the meeting. The Mayor will most
likely nominate Ms. Kozak for the position at the next regular City Council Meeting,
and then officially appoint her at the following meeting.
NEW BUSINESS
A.
Meeting Room Use in New Main Library (J. Chisaki)
Acting Director Chisaki gave out the City's Management Practice governing
meeting room use. Chisaki also gave out a summary of policies that other libraries
follow in regards to this subject. How to apply rules and rules for meeting room use
are standard fare, and in most cases, the Director (or similarly titled position) would
be able to trump all, i.e. have the final say on what groups get priority consideration.
First steps are to identify the rooms available for use, and then determine who would
do the booking of these rooms. The smaller group study rooms which accommodate
4-6 people might be booked at the Reference Desk, and the larger meeting rooms
might be available in a busy search on Group Wise, however, the actual booking
would be done by the Executive Assistant or Director.",LibraryBoard/2006-07-12.pdf
LibraryBoard,2006-07-12,3,"Page 3 of 4
Minutes of the
Library Board Meeting
July 12, 2006
Board Member Butter stated that the Board should have a say on the rooms available
for public use; Board Member Schoenrock asked how the fee structure works in
other libraries, and added that community groups should have priority consideration
over City departments. Another question came up on how people would access the
conference rooms after hours, and whether a staff member would have to be present
to clean/lock up after the meetings conclusion.
After some discussion, the Board directed Chisaki to mock up a Library Meeting
Room use policy, and bring it to the August 2006 meeting for the Board's review.
Board Member Butter suggested that, even without a room policy in place, they give
the go-ahead to BALIS to host the CALTAC conference later this year.
B.
Alameda Free Library Foundation (A. Mitchell)
Board Member Mitchell spoke on the topics discussed at the Foundation's June 20th
meeting. Medallion artwork would not be installed by June 30th because the artist
needs a level surface to work on; furniture for the new Library came in under
budget; bookmarks were to be given out at the July 4th parade and the fair at Rittler
Park; Barbara Mooney will do the food at the Gala scheduled for October 28th, with
the Foundation donating $5,000 towards the effort; donor wall uniformity was again
a topic; and, the donor wall will be fronted by a glass plate, with a removable piece
behind for adding names in the future.
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen reported they had $15,000 earmarked for Grand Opening
events. A committee will meet to decide on giveaways; November 2nd will be the
ribbon-cutting ceremony and November 4th will be family day. The Friends will
help with refreshments for Brian Wong's author night. A café meeting is scheduled
for next week. There will not be a regular Friends meeting in the month of July.
D.
Library Building Watch (M. Merrick)
Recording Secretary Merrick stated that due to Fiscal Year-End budget projects, she
was unable to release a new edition of the Library Building Watch; however, there
would probably be an issue forthcoming prior to the end of July.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Acting Director Chisaki had only one speak-out to comment on. A patron was
distressed with the brown paper towels we now stock in the restroom. They stated
that they were of inferior quality. They fall apart in your hand and you end up using
twice as many towels. Chisaki responded that the Library was trying bio-degradable
towels which are less costly and environmentally friendly. Once we have used up
the supply we have, we will go back to using the larger, less-fragile white towels.",LibraryBoard/2006-07-12.pdf
LibraryBoard,2006-07-12,4,"Page 4 of 4
Minutes of the
Library Board Meeting
July 12, 2006
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Board President Krongold read a resolution thanking outgoing SAB Representative, Marc
Lambert, for volunteering his time and efforts during the last 4 years as the liaison to
BALIS. The framed resolution was signed by all the Library Board members, and was
presented to Mr. Lambert along with applause by all present.
LIBRARY BOARD COMMUNICATIONS
Board Member Belikove inquired about the Winkenbach Trust Fund money and where it
had been spent. The money was deposited to our Memorial Fund and is being used to
purchase books for the new Library's ""Opening Day Collection"". Board Member Butter
asked if the Board could have an ongoing list of the donations we receive, and where the
money will be spent. Recording Secretary Merrick will start providing this information to
the Board in their packet, starting with the August 2006 meeting.
DIRECTOR'S COMMENTS
Acting Director Chisaki informed the board that she had made the ""short list"" for the
Director's position and her second interview with the City Manager and Assistant City
Manager is slated for the last week in July 2006. No other information is available.
With the advent of summer break, the teen problem the Library was experiencing pretty
much went away.
The Leydecker family has donated a painting of their Victorian home to the Library and it
will be displayed at the Bay Farm Island Branch, which sits in Leydecker Park.
ADJOURNMENT
Board President Krongold called for a motion to adjourn the meeting at 8:26 p.m. Board
Member Mitchell so moved, Board Member Schoenrock seconded the motion, and it was
carried by a 5-0 unanimous vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2006-07-12.pdf