body,date,page,text,path
AlamedaReuseandRedevelopmentAuthority,2006-07-05,1,"APPROVED
MINUTES OF THE REGULAR MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday. July 5, 2006
The meeting convened at 7:50 p.m. with Chair Johnson presiding.
2-A
Member Gilmore lead the Pledge of Allegiance.
1.
ROLL CALL
Present: Beverly Johnson, Chair of Alameda
Doug deHaan, Boardmember, City of Alameda
Frank Matarrese, Boardmember, City of Alameda
Marie Gilmore, Boardmember, City of Alameda
Tony Daysog, Boardmember, City of Alameda
2.
CONSENT CALENDAR
2-A. Approval of the minutes of the Regular Meeting of June 7, 2006.
2-B. Recommendation to Approve Subleases at Alameda Point.
Approval of the consent calendar was motioned by Member Matarrese, seconded by
Member deHaan and passed by the following voice vote: Ayes - 5; Noes - 0; Abstentions
-
0.
3.
REGULAR AGENDA ITEMS
None.
4.
ORAL REPORTS
4-A. Oral report from Member Matarrese, RAB representative.
Member Matarrese did not have a report.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no speaker slips.
6.
COMMUNICATIONS FROM THE GOVERNING BODY
None.
7. ADJOURNMENT
Meeting was adjourned at 7:52 p.m.
Respectfully submitted,
Irma Glidden
ARRA Secretary",AlamedaReuseandRedevelopmentAuthority/2006-07-05.pdf
CityCouncil,2006-07-05,1,"MINUTES OF THE REGULAR CITY COUNCIL MEETING
WEDNESDAY -JULY 5, 2006- - -7:30 P.M.
Mayor Johnson convened the Regular Meeting at 7:52 p.m.
ROLL CALL - Present : Councilmembers Daysog, deHaan, Gilmore,
Matarrese, and Mayor Johnson - 5.
Absent :
None.
AGENDA CHANGES
(06-342) - Mayor Johnson announced that the recommendation to
appoint Rebecca A. Kozak [paragraph no. 06-349] was withdrawn from
the agenda.
PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS
(06-343) Welcoming of new Police Chief, Walter Tibbet.
The City Manager introduced the new Police Chief and the City Clerk
administered the Oath of Office.
Police Chief Tibbet thanked Council for the opportunity to serve as
Police Chief and introduced his family.
06-344) Library project update.
The Project Manager provided a brief update.
Vice Mayor Gilmore inquired why there was only one bidder for each
of the three individual Information Technology Contracts.
The Project Manager stated the Contracts were sole source Contracts
for Library technology.
Vice Mayor Gilmore inquired whether the three Contracts came in on
budget.
The Project Manager responded the Contracts came in $200,000 less
than expected; stated the furniture Contract came in lower also;
the total savings would probably take care of all contingency
requirements.
Councilmember deHaan stated the project is on time and on budget ;
inquired whether $1 million of the $2 million Measure O money would
be spent.
Regular Meeting
Alameda City Council
1
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,2,"The Project Manager responded the Measure O reserve for the branch
budget is approximately $1.5 million at this time stated over $2
million should return to Measure O funds for branch improvements.
Councilmember deHaan inquired whether some redevelopment bond money
was used.
The Project Manager responded $2 million of redevelopment money was
allocated to the project; $1 million went into funding the
construction contract immediately.
Councilmember deHaan inquired whether the other $1 million
earmarked for the project would go back to redevelopment.
The Project Manager responded in the affirmative; further stated
$670,000 in Measure O funding would be earmarked for the main
branch until the State audit is completed, which should occur in
December.
Mayor Johnson thanked the Project Manager for the project being on
time and on budget.
The Project Manager stated another tour of the building should take
place next month.
CONSENT CALENDAR
Mayor Johnson announced that the recommendatior to accept the Park
Street Clock [paragraph no. 06-347 ] was removed from the Consent
Calendar for discussion.
Councilmember Matarrese moved approval of the remainder of the
Consent Calendar.
Councilmember Daysog seconded the motion, which carried by
unanimous voice vote - 5.
[Items so enacted or adopted are indicated by an asterisk preceding
the paragraph number. ]
( *06-345 - ) Minutes of the Regular City Council Meeting held on June
20, 2006. Approved.
(*06-346) Ratified bills in the amount of $3,209,974.98
(06-347) Recommendation to accept the Park Street Clock donated by
Frank and Debbie George, Pillow Park Plaza owners.
Regular Meeting
Alameda City Council
2
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,3,"Mayor Johnson thanked the George's for the beautiful clock; stated
the George's wanted to donate the clock for many years; the clock
adds to Park Street's character and appearance.
Debbie George thanked Development Services for handling the process
swiftly and professionally.
Mayor Johnson requested that the City hold a dedication ceremony
and install a plaque recognizing the George's.
Frank George thanked Council and the community.
By consensus, the motion carried by unanimous vote - 5.
(*06-348) Recommendation to award Contracts [with
Veicon
Technology, Inc. and Sirsi Corporation DBA SirsiDynix] in the
amount of $417,445.56 for Information Technology in the New Main
Library. Accepted.
(06-349) Recommendation to appoint Rebecca A. Kozak to the Bay
Area Library and Information System (BALIS) Advisory Board.
Withdrawn.
(*06-350) Resolution No. 13982, ""Calling for a General Municipal
Election to be Consolidated with the Statewide General Election, to
be Held in the City of Alameda on Tuesday, November 7, 2006 and
Requesting the Alameda County Board of Supervisors to Permit the
County Clerk/Registrar of Voters to Render Specified Services to
the City Relating to the Conduct of Said Election. "" Adopted.
(*06-351) Resolution No. 13983, ""Authorizing the City Manager to
Execute the Grant Contract between the State of California
Department of Boating and Waterways and the Alameda Police
Department. Adopted.
REGULAR AGENDA ITEMS
(06-352 - ) Resolution No. 13984, ""Reappointing Roberto Rocha to the
Civil Service Board. Adopted;
(06-352A) Resolution No. 13985, ""Appointing Michael E. Soderberg to
the Civil Service Board. "" Adopted;
(06-352B) Resolution No. 13986, ""Appointing DuWayne A. Crone to the
Commission on Disability Issues. "" Adopted;
(06-352C) Resolution No. 13987, ""Appointing Paulina Kirola to the
Commission on Disability Issues. "" Adopted;
Regular Meeting
Alameda City Council
3
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,4,"(06-352D) Resolution No. 13988, ""Reappointing Judith A. Lynch to
the Historical Advisory Board - Community-at-Large Seat. Adopted;
(06-352E) Resolution No. 13989, ""Appointing Mark Irons to the
Historical Advisory Board - Contractor Seat. "" Adopted;
(06-352F) Resolution No. 13990, ""Reappointing Jeff Cambra to the
Housing and Building Code Hearing and Appeals Board. Adopted;
(06-352G) Resolution No. 13991, ""Appointing Harold J. Holmes to the
Housing and Building Code Hearing and Appeals Board. Adopted;
(06-352H) Resolution No. 13992, ""Reappointing Billie Trujillo to
the Housing Commission. "" Adopted;
(06-352I) Resolution No. 13993, ""Reappointing Karen A. Butter to the
Library Board. Adopted;
(06-352J) Resolution No. 13994, ""Reappointing Anne Cook to the
Planning Board. "" Adopted;
(06-352K) Resolution No. 13995, ""Reappointing Andrew J. Cunningham
to the Planning Board. Adopted;
(06-352L) Resolution No. 13996, ""Reappointing Ann McCormick to the
Public Utilities Board - Engineer Seat. Adopted;
(06-352M) Resolution No. 13997, ""Reappointing Michael J. Kreuger to
the Transportation Commissioner. Adopted; and
(06-352N) Resolution No. 13998, ""Reappointing Robert L. McFarland
to the Transportation Commission."" Adopted.
Councilmember Matarrese moved adoption of the resolutions.
Vice Mayor Gilmore seconded the motion, which carried by unanimous
voice vote - 5.
The City Clerk administered the Oath of Office and presented
certificates to Board and Commission members.
Mayor Johnson thanked the Board and Commission members for their
willingness to serve.
ORAL COMMUNICATIONS, NON-AGENDA
(06-353) The following speakers discussed Measure A: Former
Councilmember Barbara Kerr, Alameda; Karen Butter, League of Women
Voters (submitted letter) ; Arthur Lipow, Alameda Public Affairs
Program; Ashley Jones, Alameda; Janet Gibson, Alameda; Helen Sause,
Housing Opportunities Makes Economic Sense (HOMES) ; Pat Gannon,
Regular Meeting
Alameda City Council
4
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,5,"Alameda Doug Biggs, Alameda; Reyla Graber, Alameda i Nita Rosen,
Alameda; Denise Brady, Alameda; Former Councilmember Lil Arnerich,
Alameda.
(06 - 354) Duane Rutledge, Dublin, discussed his appeal process
regarding the housing lottery at Bayport.
(06-355) Robert Sikora, Alameda, discussed the Plug in Partners
program and the environment.
(06-356) David Kirwin, Alameda, raised questions about the Buy
Alameda campaign.
Mayor Johnson suggested Mr. Kirwin speak to the Finance Director.
COUNCIL COMMUNICATIONS
(06-357) louncilmember Matarrese requested an explanation of the
process for the Bayport Housing lottery; inquired when Mr.
Rutledge's case would reach an end.
The Development Services Director outlined the processi stated
staff received Mr. Rutledge's appeal and would review the matter;
if Mr. Rutledge disagrees with the staff ruling, he could appeal to
the Community Improvement Commission; noted the process to provide
information regarding the rules is being clarified.
(06-358) Councilmember Matarrese inquired when the clean air
inventory resolution would be on the Council agenda, to which the
City Manager responded July 18, 2006.
Councilmember Matarrese requested the resolution include Alameda
Power & Telecom's action regarding Plug in Partners.
ADJOURNMENT
There being no further business, Mayor Johnson adjourned the
Regular Meeting at 8:59 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act.
Regular Meeting
Alameda City Council
5
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,6,"MINUTES OF THE SPECIAL JOINT CITY COUNCIL,
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY (ARRA, , AND
COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING
WEDNESDAY- -JULY 5, 2006- - -5:30 P. M.
Mayor/Chair Johnson convened the Special Joint Meeting at 5:40 p.m.
ROLL CALL - Present : Councilmembers / Board
Members
/
Commissioners Daysog, deHaan, Gilmore,
Matarrese, and Mayor/Chail Johnson - 5.
Absent :
None.
The Special Joint Meeting was adjourned to Closed Session to
consider
ARRA Conference with Real Property Negotiators; Property : Alameda
Naval Air Station; Negotiating parties ARRA and Navy ; Under
negotiation Price and terms.
(06-339CC) Conference with Labor Negotiators Agency Negotiators:
Craig Jory and Human Resources Director Employee Organizations :
Alameda City Employees Association, International Brotherhood of
Electrical Workers, and Management and Confidential Employees
Association.
(06-340CC) Conference with Property Negotiators; Property:
Fruitvale Railroad Bridge Negotiating parties City of Alameda
and Army Corp. of Engineers Under negotiation: Price
and
terms.
***
Mayor/Chair Johnson called a recess at 7:40 p.m. to hold the
Regular Meeting and reconvened the Special Joint Meeting at 9:56
p.m.
(06-038CIC) Conference with Legal Counsel - Existing Litigation;
Name of case : Community Improvement Commission V. Cocores
Development Company .
(06-341CC) Conference with Legal Counsel - Anticipated Litigation;
Initiation of litigation pursuant to subdivision (c) of Section
54956.9; Number of cases: One.
Following the Closed Session, the Special Joint Meeting was
Special Joint Meeting
Alameda City Council, Alameda
1
Reuse and Redevelopment Authority,
and Community Improvement Commission
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,7,"reconvened and Mayor/Chair Johnson announced that regarding Alameda
Naval Air Station, direction was given to Real Property
Negotiators; regarding Conference with Labor Negotiators, Council
received a briefing from Labor Negotiators and gave direction on
settlement parameters; regarding Fruitvale Railroad Bridge, Council
received a briefing from Real Property Negotiators and gave
direction to Negotiatori regarding Existing Litigation, the CIC
received a briefing from Leal Counsel and gave direction on
settlement parameters; and regarding Anticipated Litigation,
Council received briefing from Legal Counsel and gave direction.
Adjournment
There being no further business, Mayor/Chair Johnson adjourned the
Special Joint Meeting at 12:30 a.m.
Respectfully submitted,
Lara Weisiger, City Clerk
Secretary, Community Improvement
Commission
The Agenda for this meeting was posted in accordance with the Brown
Act.
Special Joint Meeting
Alameda City Council, Alameda
2
Reuse and Redevelopment Authority,
and Community Improvement Commission
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,8,"MINUTES OF THE SPECIAL JOINT CITY COUNCIL,
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY,
AND COMMUNITY IMPROVEMENT COMMISSION MEETING
WEDNESDAY- -JULY 5, 2006- - -7:31 P.M.
Mayor/Chair Johnson convened the Special Joint Meeting at 9:00 p.m.
ROLL CALL - Present :
Councilmember/Board Members/Commissioners
Daysog, deHaan, Gilmore, Matarrese, and
Mayor/Chair Johnson - 5.
Absent :
None.
MINUTES
(06-359CC/06-039CIC)
Minutes of the Special Joint City Council,
Community Improvement Commission, Alameda Reuse and Redevelopment
Authority, and Housing Authority Board of Commissioners Meeting
held on June 20, 2006, and the Special Joint City Council, Alameda
Reuse and Redevelopment Authority, and Community Improvement
Commission Meeting held on June 20, 2006. Approved.
Councilmember/Board Member/Commissioner Matarrese moved approval of
the minutes.
Councilmember/Board Member/Commissioner deHaan seconded the motion,
which carried by unanimous voice vote - 5.
AGENDA ITEMS
(06-360CC/06-040CIC) Discussion of City Attorney/General Counsel
Legal Services and staffing options.
Mayor/Chair Johnson stated she was reluctant to add positions; the
Administrative Management Analyst's duties are a Council priority;
she does not want to increase staff, but there is a rational for
the position; freezing positions was not done strategically in the
past; expanding the number of employees is not the intended
direction even if the  ouncil/Commission decides to fill the
position; reviewing staffing levels is a long-term process.
Councilmember/Board Member/Commissioner deHaan stated he has
concerns about filling the position; the task should be handled by
various departments. he is still working through the process of
where the position sits; he prefers to have the position closer to
the operational side; he is concerned with the job title;
Special Joint Meeting
Alameda City Council, Alameda
1
Reuse and Redevelopment Authority,
and Community Improvement Commission
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,9,"Management Analyst would be more appropriate; he realizes there is
a deficit.
Mayor/Chair Johnson stated there should be a review on whether Risk
Management should be in the City Attorney's office.
Councilmember/Board Member/Commissioner deHaan stated there is an
immediate need; an organizational chart was requested; inquired
whether the matter could be held over for one more meeting.
The City Attorney/Legal Counsel responded in the affirmative;
stated the position is in the recommended budget i the matter could
be held over, and no action would be taken.
Councilmember/Board Member/Commissioner deHaan stated holding the
matter over would provide an opportunity for additional review.
Mayor/Chair Johnson requested an explanation of the position's
duties and a review on how other cities handle workers'
compensation.
Councilmember/Board Member/Commissioner deHaan concurred with
Mayor/Chair Johnson.
Vice Mayor/Board Member/Commissioner Gilmore noted the staff report
states that the position is not a General Fund position; inquired
whether the position actually would be a General Fund position
because other departments funded by the General Fund would pay for
the position, to which the City Attorney/Legal Counsel responded in
the affirmative.
The City Manager/Executive Director stated a portion comes from
other funds as well.
Mayor/Chair Johnson and Councilmember/Board Member/Commissioner
Matarrese suggested continuing the matter.
Councilmember/Board Member/Commissioner deHaan concurred with
Mayor/Chair Johnson and Councilmember/Board Member/Commissioner
Matarrese with the caveat that the position not be excluded from
the budget.
Mayor/Chair Johnson stated on-going, strategic review is needed.
Councilmember/Board Member/Commissioner Matarrese stated the
Council/Commission needs to be provided with an organization chart,
Special Joint Meeting
Alameda City Council, Alameda
2
Reuse and Redevelopment Authority,
and Community Improvement Commission
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,10,"an outline of other duties the position might serve, and a rational
for the position being where it is now along with some possible
alternatives when the matter returns.
(06-361CC) Resolution No. 13999, ""Approving and Adopting the
Operating Budget for Fiscal Year 2006-2007 and Appropriating
Certain Moneys for the Expenditures Provided in Said Fiscal Year.
""
Adopted;
( (06-041CIC) Resolution No. 06-145, ""Approving and Adopting the
Operating Budget for Fiscal Year 2006-2007 and Appropriating
Certain Moneys for the Expenditures Provided in Said Fiscal Year.
""
Adopted; and
ARRA Resolution No. 38, ""Approving and Adopting the Operating
Budget for Fiscal Year 2006-2007 and Appropriating Certain Moneys
for the Expenditures Provided in Said Fiscal Year. "" Adopted.
The City Manager/Executive Director provided a brief presentation.
Councilmember/Board Member/Commissioner Matarrese stated the budget
was presented very clearlyi he is concerned about the General Fund
revenue; requested that revenue increases or decreases above or
below projections be categorized as reliable or unreliable at the
sales tax mid-year review; stated the sales tax is still lagging
and should be watched carefully; revenue increases or decreases can
be included in the ten-year modeling and projections to evaluate
how to adjust expenditures moving forward.
Mayor/Chair Johnson inquired whether information was available on
sales tax projections.
The Finance Director responded the June quarterly report should be
received by the first of August; the Sales Tax Consultant prepares
the analogies and summary results; she would try to get the reports
sooner.
Mayor/Chair Johnson stated there is a commitment to continue with
conservative budgets; the budget increase is less than projected
growth in revenue; an Alameda Power and Telecom briefing has not
been done.
Vice Mayor/Board Member/Commissioner Gilmore inquired whether a
joint meeting has been scheduled with the Golf Commission.
The City Manager/Executive Director responded various joint
Special Joint Meeting
Alameda City Council, Alameda
3
Reuse and Redevelopment Authority,
and Community Improvement Commission
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,11,"meetings would be scheduled.
Vice
Mayor/Board Member/Commissioner Gilmore requested an
explanation for the loss in Golf revenue in Fiscal Year 1996-1997;
stated that she is concerned with redoing the Clubhouse; money has
been made in only five of the past ten years
Councilmember/Board Member/Commissioner deHaan commended staff for
putting the budget together in a good, orderly manner stated all
golf courses have had a steady down trend; coming out of
construction and into operation is an important phase for Alameda
Power and Telecom; competitiveness makes it more difficult to break
even; enterprise areas have been successful in the past; the
Greater Alameda Business Association (GABA) would like to request
funding as part of the mid-year budget review; GABA has extended
membership to Harbor Bay; the ten-year forecast is extremely
important to ensure key elements are addressed; requested that the
ten-year forecast tool come to the Council in the next month or
two; the ten-year forecast does not need to be completely refined;
suggested reviewing possible funding streams for a $20,000 to
$30,000 initial analysis of the auxiliary pumping system; further
stated: that he is looking forward to sidewalk and tree discussions
by mid-year review; programs should be put in the needed state of
repair if additional funding materializes; he appreciates the
Police and Fire Department's attrition concerns i he would like to
have a better understanding of attrition taking place over the next
two or three years, including forecasting.
Vice Mayor/Board Member/Commissioner Gilmore requested information
on how the City has been impacted by the Metropolitan Golf Course
in terms of playing and the banquet facility.
Mayor/Chair Johnson responded the banquet facility is very small.
Vice Mayor/Board Member/Commissioner Gilmore stated the banquet
facility is being expanded to accommodate 200 people.
Councilmember/Boaro Member/Commissioner deHaan stated that San
Leandro's banquet facility is very small; the good news is that the
rainy season is over; Jim's has been fairly successful at the golf
course; Jim's serves the same menu as the restaurant on Lincoln
Avenue.
Mayor/Chair Johnson stated discussion on the proposed, new
Clubhouse should be addressed at a joint meeting; suggested that
the turf management plan be renamed the turf/field management plan.
Special Joint Meeting
Alameda City Council, Alameda
4
Reuse and Redevelopment Authority,
and Community Improvement Commission
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,12,"Counci lmember/Board Member/Commissioner Daysog stated the current
budget process was seamless and transparent; three components are
involved with approving the operating budget : City Council,
Community Improvement, and Alameda Reuse and Redevelopment
Authority; that he is not ready to endorse shifting from
retail/office redevelopment to residential redevelopment [at the
Fleet Industrial Supply Center], which has a $6.9 million cost;
suggested that the resolutions be adopted separately.
Mayor/Chair Johnson stated the budget adoption should move forward
and the Alameda Power and Telecom briefing should be scheduled.
Councilmember/Boar Member/Commissioner Matarrese stated a follow-
up joint meeting [with the Public Utilities Board] is needed to
address unanswered, time-dependent assessment and evaluation
questions raised at the last joint meeting.
Mayor/Chair Johnson stated scheduling a joint meeting might take
longer ; scheduling a briefing first would allow for better
preparation; both a briefing and joint meeting should be scheduled.
Councilmember/Board Member/Commissioner deHaan inquired whether
quarterly reports are provided.
The City Manager/Executive Director responded that information
provided to the Public Utilities Board would be shared.
Councilmember/Board Member/Commissioner deHaan stated quarterly
reports should be the minimum key indicators need to be reviewed.
Councilmember Matarrese moved adoption of the City Council
resolution.
Councilmember Daysog seconded the motion, which carried by
unanimous voice vote - 5.
Commissioner Matarrese moved adoption of the Community Improvement
Commission resolution.
Commissioner Gilmore seconded the motion, which carried by the
following voice vote: Ayes : Commissioners deHaan, Gilmore,
Matarrese, and Chair Johnson - 4. Abstentions Commissioner Daysog
- 1.
Board Member Daysog moved adoption of the Alameda Reuse and
Special Joint Meeting
Alameda City Council, Alameda
5
Reuse and Redevelopment Authority,
and Community Improvement Commission
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,13,"Redevelopment Authority resolution.
Board Member Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
ADJOURNMENT
There being no further business, Mayor/Chair Johnson adjourned the
Special Joint Meeting at 9:36 p.m.
Respectfully submitted,
Lara Weisiger, City Clerk
Secretary, Community Improvement
Commission
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Joint Meeting
Alameda City Council, Alameda
6
Reuse and Redevelopment Authority,
and Community Improvement Commission
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,14,"MINUTES OF THE SPECIAL COMMUNITY IMPROVEMENT COMMISSION MEETING
WEDNESDAY - -JULY 5, 2006- -7:32 P.M.
Chair Johnson convened the meeting at 9:37 p.m.
ROLL CALL - Present : Commissioners Daysog, deHaan, Gilmore,
Matarrese, and Chair Johnson - 5.
Absent :
None.
MINUTES
(06-042) Minutes of the Annual Community Improvement Commission
Meeting held on June 20, 2006. Approved.
Commissioner Matarrese moved approval of the minutes.
Commissioner deHaan seconded the motion, which carried by unanimous
voice vote - 5.
AGENDA ITEM
(06-043 ) Recommendation to authorize the Executive Director to
execute a Contract in the amount of $840,000.00 with Bellecci and
Associates for plans, specifications, and engineering for the
Tinker/Webster Extension Project (Tinker Extension Design CIP
Project No. 04-105)
.
Commissioner Matarrese inquired why no other bidders are listed for
the project.
The Redevelopment Manager responded the project went out to bid in
1999 and received two or three bids; stated the Contract was
awarded to Bellecci and Associates and then was put on hold.
Commissioner Matarrese inquired why the project was not re-bid.
The Redevelopment Manager responded Bellecci and Associates has
been working on the project; stated the City entered into a $74,000
Contract to complete the project report for CalTrans.
Commissioner Matarrese inquired whether restarting with another
firm would not be cost-effective.
The Redevelopment Manager responded in the affirmative; stated
Bellecci and Associates developed all the base drawings.
Commissioner Matarrese inquired whether the City owns the base
drawings, to which the Redevelopment Manager responded in the
Special Meeting
Community Improvement Commission
1
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,15,"affirmative.
Chair Johnson inquired whether 1999 figures were being used, to
which the Redevelopment Manager responded the figures were revised.
Commissioner Daysog inquired whether the $840,000 figure was
submitted in 1999.
The Redevelopment Manager responded the figure was close to
$840,000; Public Works decided to complete only 65% or 75% of the
design drawings because of budget problems at the time Public
Works reduced the scope of work.
Commissioner Daysog inquired whether the scope of work was reduced
then or now, to which the Redevelopment Manager responded then.
Commissioner Daysog inquired whether the scope of work had been
increased, to which the Redevelopment Manager responded in the
affirmative.
Chair Johnson stated re-bidding is a matter of fairness.
The Public Works Director stated Bellecci and Associates is the
most knowledgeable firm; another engineering firm would need to
become familiar with the design.
Chair Johnson stated the issue is a matter of compliance with the
competitive bidding process.
The Public Works Director stated staff is trying to expedite the
project; timelines are tied to another project.
Chair Johnson stated the City is obligated to be fair and comply
with the bidding process.
Commissioner Daysog noted the City put the project on hold.
Commissioner Gilmore stated the City approved the Contract in 1999,
the project was put on hold in 2002; the project restarted in 2005;
inquired why the Contract did not come back to the Commission in
2005.
The Public Works Director responded there still was money in the
Contract.
The Redevelopment Manager stated the City has a Contract with
Bellecci and Associates for the project report but does not have a
Contract for plans, specifications, and engineering.
Special Meeting
Community Improvement Commission
2
July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,16,"Commissioner Daysog stated the project was put on hold because of
the City's policy decisions regarding retail.
Commissioner Matarrese stated the bid was put out , but the Contract
was not executed; the City is now considering awarding an $840,000
Contract without a bidding process.
Commissioner Gilmore inquired whether the price and scope are the
same as in 1999, to which the Redevelopment Manager responded the
price is the same but the scope was reduced in 1999.
Commissioner deHaan stated the matter should return at another
meeting the original Contract and background should be provided.
The Development Services Director stated staff could come back to
the Commission with additional information; it is important to not
lose embedded data; the engineers constantly work with the City;
continuity should be discussed before changes are made.
Commissioner Matarrese stated the explanation provided by the
Development Services Director was what he was seeking.
Commissioner Gilmore stated the staff report does not address
continuity or amount of the Contract.
Chair Johnson inquired whether waiting two weeks causes a detriment
or whether moving forward tonight would be better.
The Development Services Director responded that she would be happy
to provide additional information to the Commission.
Commissioner Matarrese inquired whether the cost of switching to
another firm exceeds the amount of savings.
The Development Services Director responded in the affirmative;
stated the staff recommendation is the best and only way to go.
Chair Johnson stated the Commission should move forward with the
staff recommendation.
Commissioner Daysog moved approval of the staff recommendation
Commissioner Daysog inquired whether knocking down the walls of the
Tube would be analyzed.
The Redevelopment Manager responded Public Works provided a report
to the Commission on the matter.
Special Meeting
Community Improvement Commission
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July 5, 2006",CityCouncil/2006-07-05.pdf
CityCouncil,2006-07-05,17,"Commissioner Gilmore seconded the motion.
Under discussion, Commissioner deHaan stated the project had a lot
of miscues; he has no idea how much money has been spent or what
was the original bid amount; staff reports need to be detailed.
On the call for the question, the motion carried by the following
voice vote: Ayes : Commissioners Daysog, Gilmore, Matarrese, and
Chair Johnson - 4. Abstentions Commissioner deHaan - 1.
ADJOURNMENT
There being no further business, Chair Johnson adjourned the
Special Meeting at 9:56 p.m.
Respectfully submitted,
Lara Weisiger
Secretary
The agenda for this meeting was posted in accordance with the Brown
Act.
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Community Improvement Commission
4
July 5, 2006",CityCouncil/2006-07-05.pdf