body,date,page,text,path
CivilServiceBoard,2005-10-12,1,"OF
of
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 12, 2005
1.
The meeting was called to order at 5:12 p.m.
2.
ROLL CALL: Members Michael Rich, Michael Robles-Wong, William J. Smith, and Executive
Secretary Karen Willis.
ABSENT:
Member Roberto Rocha.
STAFF PRESENT: Terri Highsmith, Assistant City Attorney, Donna Mooney, Deputy City Attorney
and Marsha Merrick, Executive Assistant, Human Resources.
OTHERS IN ATTENDANCE: Marion Miller, ACEA President, Mary M. Leichliter, Attorney and Mrs.
Goins, spouse of Dominic Goins.
3.
MINUTES:
The minutes of the regular meeting of July 13, 2005 were presented for approval. Member
Rich asked that his comment from that meeting be shown in the October 12, 2005 minutes in regards to
two promotional recruitments - Storekeeper and Development Coordinator. Member Rich felt these
examinations could have been handled as open/competitive, questioning whether there would have been a
large enough candidate base to choose from within the City. With this stipulation to the October 12, 2005
minutes, Member Rich made a motion to accept the July 13, 2005 minutes as presented, seconded by
Member Smith and carried by a 3-0 vote.
The amended minutes of the regular meeting of April 7, 2005 were also presented for Board approval.
Member Smith moved to accept, Member Rich seconded and carried by a 3-0 vote.
4.
CONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented,
seconded by Member Rich and carried by a 3-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JULY, AUGUST AND SEPTEMBER 2005:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
Administrative Technician I (Promotional)
08/12/05
Apprentice Lineworker
08/24/05
Line Working Supervisor
08/24/05
Police Lieutenant (Promotional)
07/06/05
Public Works Maintenance Team Leader
08/16/05
Senior Clerk (Promotional)
08/12/05
Telecom Operations Superintendent
08/24/05
Utility Construction Compliance Specialist
07/26/05
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-10-12.pdf
CivilServiceBoard,2005-10-12,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of October 12, 2005
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
Combined Building Inspector
03/10/05
Planner III
01/20/05
Police Sergeant (Promotional)
09/15/04
Financial Analyst
01/26/05
Fire/Building Code Compliance Officer
09/21/04
Maintenance Worker Il
09/02/04
Public Works Supervisor
08/17/04
Senior Construction Inspector
01/18/05
4-C
ELIGIBLE LISTS EXPIREDICANCELLED:
DATE ESTABLISHED
Assistant Engineer
01/03/05
Buyer
01/13/05
Code Compliance Officer
08/25/03
Development Manager
01/18/05
Distribution Engineer
09/03/03
Office Assistant
01/11/05
Program Specialist I/II (Clean Water Program)
09/30/03
Reconstruction Specialist Il (Promotional)
03/03/05
Senior Electrical Engineer
08/19/04
Senior Management Analyst - Human Resources
07/17/03
Street Light Maintenance Technician
03/05/05
System Dispatcher
03/24/05
Traffic Signal Maintenance Technician
09/29/03
4-D
LIST OF SPECIFICATIONS:
Combination Building Inspector
Permit Technician I
Development Services Division Manager
Permit Technician II
Golf Course Maintenance Superintendent
Safety Officer
Golf Services Manager
Sales and Service Supervisor
Information Systems Network Analyst
Sr. Combination Building Inspector
NOTE: Member Rich requested that on future agendas, notations be made indicating whether
the job specifications are newly established or revised.
5.
REGULAR AGENDA ITEMS
5-A The Activity Report for the period of June 1, 2005 through August 31, 2005 was reviewed.
5-B Rule of the list survey results were reviewed. All agencies surveyed continue to use the
same method as was in place in mid-2002 when original survey was performed. Member
Robles-Wong provided explanation to Member Smith on how the rule of 3, 5, 10 and rule
of the list works.
Member Robles-Wong would like to see Alameda go to rule of the list at least for all open
examinations. Member Rich again expressed reservations to this method, and after some
discussion, put forth an alternative providing that examinations requiring professional
certifications might be acceptable. Member Robles-Wong asked that staff please provide a
list for the Board's review of all Alameda positions that require professional certifications.
Member Smith indicated he was still undecided, and split the middle.
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-10-12.pdf
CivilServiceBoard,2005-10-12,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of October 12, 2005
Fire Department EEO Statistics for 1999 and 2001 were reviewed. The results were pre-
and post-rule of the list respectively. It was determined that there was only about a 1-2%
difference in ethnicity statistics between the 1999 and 2001 reports, not enough to prove
that going to rule of the list would be an added value to diversifying the organization.
5-C Procedure on Appeals (Article XI) was moved to the end of the agenda, to follow the
scheduled closed session appeal hearing.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
ACEA President Marion Miller expressed concern of potential conflict of interest when two
attorneys from the same office represent the Civil Service Board, and also present the case
against the appellant in a disciplinary appeal hearing. Assistant City Attorney Highsmith
addressed these concerns and stated that the case is never discussed between attorneys prior
to the hearing, and Ms. Highsmith's sole responsibility is to advise the Board on procedure
when questions arise. Ms. Highsmith is not there to render her opinion on final Board decisions.
On a separate issue, Ms. Miller requested that she receive all of the attachments that go along
with the Civil Service Board agenda when it is released. Staff will accommodate this request in
all meetings going forward.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Smith noted that he had been talking to Councilmember Frank Matarrese regarding
phone calls he receives from citizens who are concerned with groundskeeping done by City
employees and also regarding city vehicles that are leaking oil on our streets.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
A position reclassification memo was shared with the board to advise them that a Public Works
employee was being upgraded to a higher position. The employee has been performing the
duties of this classification for several years, and is currently being compensated via our y-rate
method. The Board asked a few clarifying questions surrounding the circumstances.
A short break was taken from 6:20 p.m. to 6:27 p.m. prior to adjourning to closed session.
9.
ADJOURNMENT TO CLOSED SESSION: 6:28 P.M.
CLOSED SESSION CONCLUDED AND REGULAR MEETING RESUMED AT 7:36 P.M.
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION: Board Chair Robles-Wong
announced the Board's unanimous decision that, due to the fact that the appellant was again
not present at this hearing, the appellant has therefore, as a consequence, waived his right to a
hearing before the Civil Service Board.
Item 5-C, Procedure on Appeals (Article XI) was continued at this point.
Assistant City Attorney Highsmith stayed on to answer the Board's questions, which were for
the most part procedurally based.
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-10-12.pdf
CivilServiceBoard,2005-10-12,4,"City of Alameda
Page 4
Civil Service Board Agenda
Regular Meeting of October 12, 2005
Member Smith asked about the possibility of sequestering witnesses. Ms. Highsmith explained
that because the prior hearing to which they were referencing was held as an open session, the
witnesses were also members of the public, and could not, therefore, be barred from the
proceedings. The Board could ask the witnesses to leave the room while other testimony was
being given, but this request could not be enforced. If this were a closed session setting, the
witnesses would be sequestered and brought in one at a time for their testimonies.
The subject of impartial legal advice arose again, and Ms. Highsmith reiterated the position of
the City Attorney's office in that there is no correspondence prior to a hearing between the
Board's attorney and the attorney presenting the case against the appellant.
Ms. Highsmith also advised the Board on procedures for handling objections.
Member Robles-Wong asked that a small change be made to ARTICLE XI. PROCEDURE ON
APPEALS under Section 3. NOTICE AND DECISION of the Civil Service Rules which states in
part "" Within ten (10) days after the hearing is concluded and the matter submitted for
decision, the Board shall make its written decision To be more specific, the Board asks this
statement be amended to read "" Within ten (10) business days. Member Robles Wong
made the motion to effect this change; Member Smith seconded and was carried by a 3-0 vote.
Staff will follow-up with noticing all appropriate parties and soliciting opinions on the subject.
10.
ADJOURNMENT:
Chair Robles-Wong asked for a motion to adjourn, which was provided by Member Smith,
Member Rich seconded, and carried by a 3-0 vote. There being no further business to come
before the Board, the meeting was adjourned at 8:08 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-10-12.pdf
LibraryBoard,2005-10-12,1,"CITY
OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD
October 12, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Board Member
Alan Mitchell, Board Member
Absent:
Ruth Belikove, Vice President
Mark Schoenrock, Board Member
Staff:
Acting Library Director Jane Chisaki, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of October 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of September 14, 2005.
Approved.
C.
*Library Services Report for the month of August 2005. Accepted.
D.
*Report from Finance Department reflecting FY 2004-05 Library expenditures (by
fund) through August & September 05. Accepted.
E.
*Bills for ratification. Approved.
President Krongold asked if the new Main Library will be weather tight by the time the
rain starts. Acting Director Chisaki stated that the building would be, otherwise the duct
work would get wet and have to be replaced which would cause a delay in the projects
completion date.
Board member Butter MOVED approval on the Consent Calendar. Board member
Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.",LibraryBoard/2005-10-12.pdf
LibraryBoard,2005-10-12,2,"UNFINISHED BUSINESS
A.
Materials Security and Inventory System. (J. Chisaki)
Acting Library Director Chisaki stated that this item went to Council last week and it was
approved. The Request for Proposal has been sent out and the deadline for submission is
November 4th at 3:00 p.m. Library staff is currently working on a question and answer
sheet on RFID technology to educate staff and library patrons. President Krongold asked
how many vendors had RFID technology. Ms. Chisaki stated that there are only 4 or 5
vendors that she knows of.
NEW BUSINESS
A.
Library Building Team (M. Hartigan)
In the absence of Mike Hartigan, Board member Butter stated that the LBT met last
night. She noted that there have been significant changes to the exterior of the building.
The copper roof was eliminated in the Value Engineering process. The Team had to pick
a
different material and color for the roof. Also, the color of the exterior brick needed to
change to match the new roofing material. The team also discussed fabrics and colors for
the chairs in the new library and eliminated colors that would not work.
B.
Alameda Free Library Foundation (R. Belikove)
In the absence of Vice President Belikove, Acting Library Director Chisaki commented
that the Foundation has been struggling with ways to raise money. Their first priority is
to send out letters to solicit donations.
C.
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen stated that the next book sale will be October 21, 22 and 23 at the ""O"" Club.
The Friends have started a voucher program for local teachers to purchase books for their
classrooms. A marketing class from the high school will be helping with the book sale
this season. The Friends newsletter has been expanded and a library information table
will be set up during the sale.
D.
Library Building Watch (L. Krongold)
President Krongold reported that 212 people now receive the Library Building Watch
newsletter by email. The next issue will be out towards the end of the month.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Acting Library Director Chisaki read 3 input/feedback forms regarding: request for the
novel The Great Failure; request for the audio book of Harry Potter and the Half Blood
Prince; and a complaint that weekly magazines are not making it to the shelves in a
timely manner.",LibraryBoard/2005-10-12.pdf
LibraryBoard,2005-10-12,3,"ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert reported that there are two new members of the BALIS Advisory Board
and the main focus of the Board will be the upcoming Bond issue on the June ballot. Mr.
Lambert noted that his term will be up in June and he has had a great experience serving
on the Board.
LIBRARY BOARD COMMUNICATIONS
Board member Mitchell noted that Susan Hardie's retirement was noted in the Hotline
magazine.
DIRECTOR'S COMMENTS
Acting Library Director Chisaki informed the Board about Teen Read Week. Librarian
Karen Lundstrom will be coordinating a vote on teen's favorite books. Our digital book
link Califa, has had 822 hits since July.
Board member Butter asked if we had the Easy Reader Voter Guide at the library. Ms.
Chisaki stated that library does have them and they are out for use by the public.
ADJOURNMENT
Board member Butter MOVED to adjourn the meeting at 8:00 p.m. Board member
Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2005-10-12.pdf