body,date,page,text,path
PublicArtCommission,2005-02-24,1,"CITT
OF
MINUTES OF PUBLIC ART ADVISORY COMMITTEE MEETING OF
FEBRUARY 24, 2005
(Revised 2/7/06)
DATE:
Thursday, February 24, 2005
TIME:
7:00 p.m.
PLACE:
City Hall, 2263 Santa Clara Avenue, Third Floor, Room 360
Alameda, CA 94501
1.
Roll Call:
The meeting was called to order at 7:00 p.m.
Present:
Chair (C) Huston, Vice Chair (VC) Lee, Committee Members (CM)
K.C. Rosenberg, and Peter Wolfe (late)
Absent:
Committee Member (CM) Cecilia Cervantes
Staff:
Suzanne Ota, ARPD Director
Dale Lillard, Recreation Services Manager (RSM)
Pat Russi, Recreation Supervisor (RS)
Christina Bailey, Cultural Arts Specialist (CAS)
2.
Approval of Minutes
A.
Minutes of Meeting on January 18, 2005
On page 3, paragraph 1, CM Rosenberg asked that the following be added to the
last sentence, ""for the purpose of assessing communications.""
VC Lee suggested a stylistic change for future minutes. She would like to see
Chair, Vice Chair, and Committee Member be abbreviated similar to that of staff
members' titles.
M/S/C
Rosenberg/Wolfe
(approved)
""That Minutes of Public Art Advisory Committee Meeting on January 18,
2005 be approved.""
Approved (4) - Huston, Lee, Rosenberg, Wolfe
Absent (1) - Cervantes
3.
Oral Communications
(Any person may address the Committee in regard to any matter over which the
Commission has jurisdiction or of which it may take cognizance that is not on the
agenda.)
None.
PAAC Meeting
1
Minutes
February 24, 2005",PublicArtCommission/2005-02-24.pdf
PublicArtCommission,2005-02-24,2,"4.
Written Communications
None.
5.
Old Business
A.
Continued Discussion of Public Art Annual Plan - (Discussion/Action
Item)
Director Ota discussed that PAAC should prioritize issues that are most
important in the Annual Plan. C Huston asked when the Plan should be
presented to the City Council. Director Ota stated that it could be
presented during July 2005 (new fiscal year). C Huston wanted to clarify
that the Annual Plan being developed is for 2004-2005, six (6) months
behind schedule. One issue that could be addressed would be to raise
the 1% or $150,000 cap. CM Wolfe stated that the cap is unfair to
smaller developers; since they pay one-percent and larger developers
only pay $150,000.
CM Rosenberg suggested that the Plan include short and long-term
goals, including the PAAC's communication with non-profits. C Huston
stated that she would like to move from draft-form of the Plan to a working
document; this would include having agendas that reflect the Committee's
top priorities. She went on to ask Staff to provide an easel and pad of
large paper for PAAC to write down ideas; Staff stated that could be
done.
Director Ota explained that there is a discrepancy in the definition of the
Public Art Allocation requirement for renovation projects. The building
official is interpreting it technically and the two departments are not in
agreement. RS Russi stated that the phrase in question is ""50% of the
replacement cost of the building"" (30-65.3c). In doing research with the
City Attorney's office and looking at other cities' ordinances, it appears
that either an added definition or simpler, more direct language should be
incorporated. Staff will come back to PAAC with samples once they are
agreed upon by Building and Recreation Departments and the City
Attorney's Office.
- Mission Statement
PAAC members discussed specific wording for Alameda Public Art
Program's mission statement. VC Lee stated that the mission statement
should include a short, punchy sentence with objectives. Staff will work to
compile all suggestions and e-mail them to VC Lee and CM Rosenberg
for further review.
- List of Public Art Projects
Director Ota stated that Staff would be meeting with Library Art
Committee to discuss the Artist Agreement with Masayuki Nagase. In
addition to the library, there are seven (7) upcoming projects that will be
PAAC Meeting
2
Minutes
February 24, 2005",PublicArtCommission/2005-02-24.pdf
PublicArtCommission,2005-02-24,3,"subject to the Public Art Ordinance. Projects that are currently in
process or will be soon include: Bay Ship & Yacht, Bridgeside Center,
Harbor Island Complex, Park & Webster Streetscape Projects, Blanding
Street Work/Live project, South Shore Center, and Washington Park
Recreation Building.
CM Rosenberg asked if Staff could provide a map of Alameda's existing
and proposed public art projects. RSM Lillard stated that Staff would get
a map.
B.
Continued Discussion of Public Art Donation Policy - (Discussion
Item)
In regards to the donation of items, RSM Lillard explained that there are
common criteria for their acceptance between cities.
Criteria include:
- Outlines and responsibilities for installation and maintenance
- Procedures for establishing the title and ownership
- Provisions for dispensation for the work
C.
Consideration of Request to Fund Art Centers with the Public Art
Allocation Funds - (Discussion/Action Item)
Pat Colburn, from Alameda Art Center, and Lynn Faris, from Alameda
Civic Light Opera, attended the meeting. Ms. Faris expressed her
interest in learning how, or if, public art funds will be distributed to local
non-profits.
C Huston explained that developers would ultimately present plans to the
City for the art they would like to place. PAAC will approve or decline the
art based on the established guidelines of quality and accessibility. She
went on to state that there is no direct link between arts organizations and
the Public Art Fund. However, the developer may choose to use the
allotted money to create performance or exhibition spaces.
CM Rosenberg stated that the developer could choose to place the
money in the in-lieu fund. If this is the case, PAAC could then create a
competition for non-profits to compete for said funds. C Huston explained
that RSM Lillard had previously stated the funds could not be used for on
going operating costs.
Director Ota explained that money collected through the Ordinance could
be placed in one of two pots. First, developers can put their public art
allocation towards on site art. Secondly, developers can choose to place
their allocation in the in-lieu fund, where the City decides how to allocate
the money.
Ms. Faris inquired as to whether there is a plan for non-profits and
developers to be in contact. Director Ota stated that a list of non-profits
could be included in the developer's packet. CM Wolfe stated that the list
PAAC Meeting
3
Minutes
February 24, 2005",PublicArtCommission/2005-02-24.pdf
PublicArtCommission,2005-02-24,4,"should have a disclaimer that the ARPD and PAAC do not necessarily
endorse any of the organizations.
C Huston stated that the PAAC had previously asked that the Alameda
Art Center create a ""Wish List."" This would include expenses that they
want the in-lieu funds to cover.
C Huston stated that the guidelines stress that the developer place public
art that is exceptional in nature and not part of an existing structure. CM
Wolfe added that it also needs to be accessible to the public. Director
Ota stated that the requirements are in place to create public art
opportunities.
Ms. Colburn expressed her frustration and asked why the money needs
to be spent on something new, and not on an existing organization. She
stated that local non-profits are viable community assets and are
struggling to make ends meet. She asked if there were any plans to
rewrite the ordinance to benefit local non-profits. C Huston stated that
PAAC would not be the ones to rewrite the Ordinance. CM Rosenberg
stated that PAAC would be evaluating communication with non-profits in
the future.
C Huston stated that there would be a Call for Entries when in-lieu funds
become available. Ms. Faris expressed her desire to compete for any
funds that become available in the future.
6.
New Business
A.
Discussion and Review of Public Art Documents and Forms -
(Discussion Item)
- RFP/RFQ
RS Russi explained that he researched documents from different cities;
some documents were very detailed and others were not. The sample
documents included in the agenda packet are very generic, and can be
modified for each unique project.
CM Wolfe suggested that the RFP include wording from the Guidelines,
as well as, a concept statement. CM Rosenberg stated that there should
be a section for each of the three areas in the Ordinance: on site projects,
on site cultural programs, and on site art spaces or cultural facilities.
Director Ota stated that Alameda modeled its Ordinance after the cities of
Pasadena and Long Beach. Staff should look at their wording for more
examples. VC Lee asked that Staff bring samples to the next meeting.
CM Wolfe suggested that the RFP include lighting under the Lighting
Plan; CM Rosenberg added that plaques could also be addressed under
the same section.
PAAC Meeting
4
Minutes
February 24, 2005",PublicArtCommission/2005-02-24.pdf
PublicArtCommission,2005-02-24,5,"B.
Summer Activity Guide Articles by PAAC Members - (Discussion
Item)
RS Russi stated that the staff is in the process of compiling information
for the Summer Activity Guide. The staff wants PAAC to submit a piece
about their work by March 10th or earlier. Director Ota stated that the
Cultural Arts section would have fewer pages in this edition. C Huston
asked VC Lee to help her formulate the article.
7.
Oral Communications, General
C Huston stated that a list of future tasks and priorities should be developed. RS
Russi stated that Staff would flesh out and reorganize the Annual Plan.
Director Ota thanked PAAC and ARPD staff for their hard work and diligence
over the past year. PAAC thanked Director Ota for her commitment to the Public
Art Program.
8.
Committee Reports
-
Webster & Park Streetscape Projects - CM Wolfe
None.
9.
Adjournment:
The meeting adjourned at 9:00 p.m.
PAAC Meeting
5
Minutes
February 24, 2005",PublicArtCommission/2005-02-24.pdf
SocialServiceHumanRelationsBoard,2005-02-24,1,"Social Service Human Relations Board
Minutes of the Regular Meeting Thursday, February 24th, 2005
CALL TO ORDER AND ROLL CALL: President Franz called the meeting to order at 7:43pm.
Present were Vice-President Chen, Members Wasko, Bonta, and Hanna. Absent were Members
Hollinger Jackson and Flores-Witte and staff were Beaver and Brown.
New member Dennis Hanna gave a brief introduction and his background.
APPROVAL OF MINUTES: The January 27, 2005 meeting minutes were approved.
M/S Chen, Wasko and unanimous with Hanna abstaining being new.
RECOMMENDATION TO CO-SPONSOR THE ALAMEDA SERVICE COLLABORATIVE
MEETING IN MARCH -
President Franz reported that the ASC meeting would provide an opportunity to inform CBO's
about the survey being developed by the Assessment and Awareness workgroup. A motion and
second (Wasko/Bonta) to co-sponsor the Alameda Services Collaborative luncheon was approved
6/0.
RECOMMENDATION TO CO-SPONSOR THE FESTIVAL OF FAMILIES IN MAY - Member
Wasko reported that in the Childcare Workgroup previously sponsored a successful Child Care Fair
and the Family Services Workgroup feels a larger venue is appropriate for the event this year.
Southshore Center has agreed to host the event on Saturday, May 7th from 1:00pm - 4:00pm.
Southshore Center sponsors the ""Earning for Learnings"" program to benefit Alameda schools. All
purchases at Southshore can be credited to a local school, and the winning school will receive their
check at the Festival of Families. There will be a big effort to get CBO's to this event. Southshore
will be handling all of the marketing and staging for the performances. There will be a charge for
organizations, agencies and non-profits for a table at the event, and they are asking for donations in
the community. The needs assessment survey participants will possibly win prizes or gift
certificates. Southshore will provide an empty storefront for surveys to be filled out with the help of
volunteers. They already have commitments from Wilma Chan and Alice Lai-Bitker's offices. The
Board's sponsorship of the event is non-monetary. A motion to Co-Sponsor the Festival of Families
event in May (Bonta/Chen) was adopted6/0.
RECOMMENDATION TO CO-SPONSOR CHINESE NEW YEAR EVENT IN MARCH AND
APPROVING SISTER CITY BUDGET ITEMS - Vice-President Chen provided information on
the upcoming Harbor Bay Intercultural Committee's Lunar New Year event which will be held at
the Harbor Bay Shopping Center on March 5. Sponsorship is $200 for non-profits and public
agencies. The Workgroup has raised almost $5,000 to promote Sister City activities and this would
be a good opportunity for publicizing the Sister City project and recruiting new members. The table
would be staffed by Workgroup members. A motion to participate in the Lunar New Year event at a
cost of $200 (Franz/Wasko) was approved 6/0.
WORK GROUP STATUS REPORTS
Assessment and Awareness Workgroup:",SocialServiceHumanRelationsBoard/2005-02-24.pdf
SocialServiceHumanRelationsBoard,2005-02-24,2,"Minutes of the SSHRB, February 24, 2005
Page 2
Franz explained that the Workgroup priority is to rework the Needs Assessment and make it a living
document. The Family Services Workgroup is participating and would like the survey to be
available for the Festival of Families event in May. With approximately 30,000 households in
Alameda the surveys could be a useful tool for identifying service issues. We could also find out
what other CBO's do to gather information. The survey might be posted online so it could be
tallied as you go, instead of having to re-enter the data. The Workgroup is exploring the use of
focus groups to gather and distribute the information. Franz invited SSHRB members who haven't
yet joined a Workgroup to participate in this process.
Family Services Workgroup: Reported under Item 4.
Sister City Workgroup:
Vice-President Chen reported that the Workgroup is very busy. A delegation from the Hunan
providence will be visiting Alameda on March 2nd. Council Member Matarrese and Mayor Johnson
have agreed to be in attendance. The Workgroup is working to establish a ""rapid response"" process
for welcome traveling delegations. Two groups from Wuxi are scheduled to arrive in the next
couple months. President Franz motioned to re-open 3-C and asked the Board to reallocate another
$300 ($500 total) to purchase items for visitors with funding coming from Workgroup fundraising
activities. A motion allowing staff to identify and purchase small souvenir items up to $300 for
visiting delegations (Bonta/Wasko) was approved 6/0.
BOARD AND STAFF COMMUNICATION, NON-AGENDA
Staff distributed an email invitation from the Alameda County Human Relations Commission to
participate in a meeting regarding the formation of a Countywide anti-hate effort. Member Hanna
agreed to go and report back at the March Board meeting.
President Franz reported that five separate CBO's are working together for fund raising on the
Mayor's Race this year, and asked that the Board consider honoring this collaboration as an
example of diverse community groups working together to benefit residents.
A request was made to update the SSHRB brochure and for staff to check into prices and any City
policy in place for business cards for Board members.
ORAL COMMUNICATIONS - none
ADJOURNMENT - President Franz adjourned the meeting at 9:05 p.m.
Respectfully submitted,
Carol Beaver, Secretary of the Board
CB:sb
G:SSHRB\packets\2005\Feb05\Minutes-Reg.doc
F:SSHRB\Agenda packets 2005
Dedicated to Excellence, Committed to Service",SocialServiceHumanRelationsBoard/2005-02-24.pdf