body,date,page,text,path
RecreationandParkCommission,2005-02-10,1,"MINUTES OF
RECREATION AND PARK COMMISSION
ALAMEDA
RECREATION & PARKS
MEETING OF FEBRUARY 10, 2005
1327 Oak St., Alameda, CA 94501
(510)747-7529
DATE:
Thursday, February 10, 2005
TIME:
7:00 p.m.
PLACE:
City Hall, 2263 Santa Clara Ave., Third Floor, Room 360
Alameda, CA 94501
1.
ROLL CALL
Present:
Chair Jay Ingram, Vice Chair Jo Kahuanui, Commissioners Christine
Johnson, Georg Oliver, and Bruce Reeves
Staff:
Suzanne Ota, Recreation & Parks Director
Dale Lillard, Recreation Services Manager (RSM)
Fred Framsted, Recreation Supervisor (RS)
Absent:
None
2.
APPROVAL OF MINUTES
Approve Minutes of December 9, 2004 Recreation and Park Commission Meeting.
M/S/C
REEVESIJOHNSON
(approved)
""That the Minutes of December 9, 2004 be approved with the addition that the cell
tower container should be reduced in height."" (on page 2, paragraph 7)
In Favor (4) - Ingram, Johnson, Oliver, Reeves
Absent (0) -
Abstention (1) - Kahuanui
Approve Minutes of January 13, 2005 Recreation & Park Commission Meeting.
M/S/C
JOHNSON/KAHUANUI
(unanimously approved)
""That the Minutes of January 13, 2005 be approved.""
In Favor (5) - Ingram, Kahuanui, Johnson, Oliver, Reeves
1
Recreation & Park Commission Mtg.
Minutes
Thursday, February 10, 2005
Dedicated to Excellence, Committed to Service",RecreationandParkCommission/2005-02-10.pdf
RecreationandParkCommission,2005-02-10,2,"3.
ORAL COMMUNICATIONS, AGENDA
(Any person may address the Commission in regard to any matter over which the
Commission has jurisdiction or of which it may take cognizance that is not on the agenda.)
None.
4.
WRITTEN COMMUNICATIONS
None.
5.
NEW BUSINESS
A.
Annual Review and Adjustment of Fees for Recreation and Parks -
(Discussion/Action Item)
RSM Lillard provided the 2005 Fee Schedule and Surveys for the Recreation and Park
Commission's review.
Ron Matthews, Alameda Little League, Alameda Babe Ruth, and Alameda High School
representative stated that the groups he represents donate a lot of time and materials to
help keep the fields that they use in good condition. Charging a per player charge may
influence the Boards of the different organizations as far as how much they will be willing to
donate. He commented that what extent will the Boards be willing to invest grant monies,
if they are paying the per player charge. The Commission needs to keep their registration
fees in mind.
Nino Borsoni, Alameda Soccer representative, stated that Alameda Soccer has invested
over $350,000 to date. Conceptually the group understands what is driving the fee, but
feels that the Sports Advisory Committee needs more information and better research.
Questions raised were: What is the operating budget? What are the groups bringing in?
And, how does that offset the budget? A lot of the youth play multiple sports. Will they be
charged multiple times for the different sports they are playing? Conceptually the group
understands the fee and is not opposed to it, but want to make sure that there is equity
consideration. They groups would like to see more research done before the fee is
implemented.
Commissioner Reeves stated that between soccer groups represented by Mr. Borsoni and
baseball teams represented by Mr. Matthews that is approximately 98 percent use of the
fields. So assuming Mr. Reeves wanted to go out and play baseball with a group of friends,
he would not be able to because the fields would be in use by these groups. These groups
are the only ones using the fields and they need to be maintained. These fields are being
maintained for these organizations. The Commission is open to alternatives. Your groups
are using the fields and they need to be maintained. Fields are being maintained for their
2
Recreation & Park Commission Mtg.
Minutes
Thursday, February 10, 2005
Dedicated to Excellence, Committed to Service",RecreationandParkCommission/2005-02-10.pdf
RecreationandParkCommission,2005-02-10,3,"use. Mr. Reeves would like to hear an alternative.
Mr. Borsoni stated that an alternative would be installing sports turf. He would like to see
some long-term planning.
Mr. Matthews stated that the partnership that has been established is not on paper, but has
significant monetary value especially in the maintenance part of the budget. The groups
have supported a lot of the maintenance costs by volunteers, volunteer labor (e.g., fencing,
etc.). If the grants that the groups provide were taken away, if there is even a $10 per play
charge, the Department would still be way behind in the money needed to pay for the
budget.
Phil Woodward, Alameda Girls Softball representative, stated that he agreed with Mr.
Borsoni and Mr. Matthews. It is We understood that they are users of these facilities and
the concern is that if these charges move forward they want to know that there is insurance
that these fees are marked for maintenance and maintenance only.
Dave Johnson, Alameda Football Association representative, stated that he agrees with Mr.
Borsoni, Mr. Matthews, and Mr. Woodward. Mr. Johnson stated that the fees from all
groups would be approximately $10,000 per year and asked if that is enough for the
maintenance of the fields. If $5 is not enough what is the plan. Director Ota stated that it is
estimated that it would be approximately $20,000. RSM Lillard stated that is based on the
groups playing two seasons. A credit back could be an option depending on groups
volunteering time and funds.
Jean Sweeney, Alameda resident, stated that in the future she would like to see a fee for
overnight camping in a Beltline Park.
Chair Ingram stated that it seems that Alameda groups are doing much more with
volunteers and providing donations to help maintain the fields than other cities and asked if
that was the case. RSM Lillard stated yes, Alameda groups do much more than groups in
other cities.
Mr. Johnson stated that the Alameda Football Association would like to donate $2,500
toward the $10,000 cost for maintenance. Commissioner Oliver asked if the group would
be willing to provide volunteer help in addition to their donation. Mr. Johnson stated yes.
Chair Ingram suggested that this item be turned back over to the Sports Advisory
Committee to get a consensus on the per player fee.
Commissioner Reeves stated that he is concerned about meeting the budget and
suggested tabling this item for a month until alternatives can be reviewed.
M/S/C
REEVES/OLIVER
(approved)
3
Recreation & Park Commission Mtg.
Minutes
Thursday, February 10, 2005
Dedicated to Excellence, Committed to Service",RecreationandParkCommission/2005-02-10.pdf
RecreationandParkCommission,2005-02-10,4,"""That the per player fee be tabled until alternatives are reviewed. ""
Approved (5):
Ingram, Kahuanui, Johnson, Oliver, Reeves
M/S/C
REEVES/KAHUANUI
(Approved)
That the 2005 fee increases listed below is approved:
BASKETBALL
Adult
$610.00 Resident Team Fee
$660.00 Non-Resident Team Fee
SOFTBALL
Adult
$620.00 Resident Team Fee
$670.00 Non-Resident Team Fee
FLAG FOOTBALL
Adult
$598.00 Resident Team Fee
$615.00 Non-Resident Team Fee
SWIM LESSONS
$ 5.00 each 1/2 hr. lesson - Resident
($50 for two-week session)
$ 6.00 each 1/2 hr. Lesson - Non-Resident
($60 for two-week session)
SWIM TEAMS USE FEE
Hourly Rate:
$5/hr./youth & adult
(currently)
$11/hr./youth
(beginning January 2006)
$12/hr./adult
(beginning January 2006)
$12/hr./youth
(beginning January 2006)
$13/hr. adult (beginning January 2006)
TENNIS
Adult Group Lessons
$ 11/hour
Junior Group Lessons
$ 11/hour
Private Lessons
$ 42/hour
YOUTH
Day Camp
$120/week - Hidden Cove
$135/week - Trails End
$ 60/week - Hidden Cove Extended Care
$ 50/week - Trails End Extended Care
Preschool
$ 4/hour
YOUTH SPORTS
Fall, Winter, Spring
4
Recreation & Park Commission Mtg.
Minutes
Thursday, February 10, 2005
Dedicated to Excellence, Committed to Service",RecreationandParkCommission/2005-02-10.pdf
RecreationandParkCommission,2005-02-10,5,"- Football
$ 75/Season (additional $10 Non-Resident Fee)
- Basketball
$ 65/Season (additional $10 Non-Resident Fee)
- Soccer
$ 60/Season (additional $10 Non-Resident Fee)
6.
UNFINISHED BUSINESS
A.
Continued Discussion and Consideration of Request from Mayor and City
Council to Develop a Park Use Policy - (Discussion Item)
RSM Lillard reviewed the draft proposal that was included in the Commission packet.
Commissioner Johnson commented that the document was very well done and addressed
the items that the Commission had identified. Commissioner Ingram stated that the
document was good but added that he wanted to make sure that the finished product
included wording similar to #4 in the City of Seattle example regarding recovery of
associated costs. RSM Lillard agreed to incorporate the item and to bring the next revision
back to the Commission in April.
B.
Discussion and Selection of Joint Meeting Dates with City Council -
(Discussion/Action Item)
RSM Lillard informed the Commission that the City Clerk's Office had contacted staff with
regard to scheduling the Annual Joint Meeting with Council. It was originally proposed to
meet on a Wednesday evening in March, but the Council is unable to attend any of those
dates. The Clerk's office is now attempting to schedule a date in April.
C.
Discussion of Annual Commission Goals, Objectives, and Accomplishments
Including Park Master Plan - (Discussion/Action Item)
RSM Lillard reviewed the draft copy of the Commission Goals and Objectives with the
Commission. After discussion the following items were included under Accomplishments
and Goals:
Accomplishments
Completion of the Marina Water Front Park
Renaming of the former Officers' Club in honor of former Vice-Mayor Albert H. Dewitt
Approval of the Public Art pieces for the Library Project
Inclusion of the Water Station in the Drainage Project at the Dog Park
Opened discussions for use of Alameda Point fields by local youth organizations
Continue growth towards increasing cost recovery through introduction of new
Programs
Goals
Note that SB2404 related to equality for girls and women's sports.
7.
REPORTS FROM RECREATION COMMISSION AND RECREATION AND PARK
DIRECTOR
5
Recreation & Park Commission Mtg.
Minutes
Thursday, February 10, 2005
Dedicated to Excellence, Committed to Service",RecreationandParkCommission/2005-02-10.pdf
RecreationandParkCommission,2005-02-10,6,"A.
Park Division
See attached Activity Report.
B.
Recreation Division
See attached Activity Report.
C.
Mastick Senior Center
See attached Activity Report.
D.
Other Reports and Announcments
1.
Status Report on Northern Waterfront Committee (Commissioner Oliver)
The Northern Waterfront Committee has been disbanded.
2.
Status Report on Alameda Point Golf Course Design Committee (Vice Chair
Reeves)
No report at this time.
3.
Status Report on Alameda Point Advisory Committee (APAC) (Chair Ingram)
Chair Ingram stated that on Thursday, March 3rd, , at 6:30 p.m. in City Hall there will be an
Alameda Point Community Workshop. The presentation will focus on the four most
frequently raised issues in the previous two workshops: historic preservation,
transportation, Measure A, and financial feasibility.
4.
Status Report on Transportation Master Plan Committee (Commissioner
Johnson)
No report at this time.
8.
STATUS REPORT ON ONGOING PROJECTS
RSM Lillard stated that in the Fall 2004 staff completed preliminary work on drainage for
the Dog Park. There is a second Phase which is a Capital Improvement Project (CIP) to
put in some extensive drainage. The project is in the design phase at this time. There is
$30,000 allocated for the drainage portion of the project.
Commissioner Johnson stated that there were some funds donated for agility equipment for
the Dog Park. RSM Lillard stated that the agility equipment is custom built and is pending
staff gathering information.
Harry Hartman expressed concern about having fresh water stations. RSM Lillard stated
that fresh water stations are included in the drainage project. It is hoped that the project
will be completed by the summer. Any communication that can be given to the Dog Park
users would be helpful.
6
Recreation & Park Commission Mtg.
Minutes
Thursday, February 10, 2005
Dedicated to Excellence, Committed to Service",RecreationandParkCommission/2005-02-10.pdf
RecreationandParkCommission,2005-02-10,7,"9.
ORAL COMMUNICATIONS, GENERAL
10.
ITEMS FOR NEXT AGENDA
11.
SET DAY FOR NEXT MEETING
Thursday, March 10, 2005
12.
ADJOURNMENT 8:35 p.m.
7
Recreation & Park Commission Mtg.
Minutes
Thursday, February 10, 2005
Dedicated to Excellence, Committed to Service",RecreationandParkCommission/2005-02-10.pdf