body,date,page,text,path
SubcommitteeoftheCityCouncilandSchoolBoard,2011-11-28,1,"CITY COUNCIL/AUSD SCHOOL BOARD
SPECIAL MEETING OF AUSD SUBCOMMITTEE
November 28, 2011
2263 Santa Clara Ave - Room 360
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special sub-committee meeting of the AUSD City/School joint sub-
committee was held on the date and place mentioned above.
CALL TO ORDER: The meeting was called to order by President Mooney and Mayor Gilmore at 9:00 AM.
PRESENT for AUSD BOARD: Members Mooney and Sherratt
ABSENT: None
PRESENT for CITY COUNCIL: Mayor Gilmore and Councilman Bonta
ABSENT: None
CALL TO ORDER / GENERAL INTRODUCTION: City Council Members, Board Members and their respective
staff introduced themselves.
PURPOSE OF SUBCOMMITTEE & MEETING SCHEDULE: Subcommittee members provided a brief background
of the subcommittee's work and purpose and noted the next meeting would be tentatively scheduled sometime in
February.
ORAL COMMUNICATION: none.
CITY/SCHOOL DISTRICT ISSUES - CITY PRIORITIES:
Alameda Point - Next Steps
Staff members from the City and the District noted there is a meeting scheduled in December to discuss the process
moving forward and the existing agreement on the 12-acre parcel. Next steps include drafting initial revisions. Staff
further noted the City agreed to limitations regarding housing; housing never pays for itself; demand for services increases
while
the rise in property tax decreases; current number of new houses to be added; and both entities working together on
the generation rates.
Redevelopment Funds
Staff noted this issue relates to housing, specifically with the pass-through arrangement agreed-upon over 13 years ago.
Since that time, the pass-through fund has accumulated almost $4M for affordable housing. There is interest from both
entities in exploring strategies for use of these funds. District staff noted the District's interest in obtaining the funds
without having to serve as landlords as originally intended. The District may have an interest in selling that land. Both
entities further discussed the inability to do a rider. The City will share legal opinions with District staff prior to their
meeting on December 7th. if at that meeting an agreement cannot be reached, the suggested course of action is to have
Superintendent Vital and City Manager Russo sit down and see how this issue can be resolved. If not, this item will be
brought back for further group discussion at the next Subcommittee meeting.
Tidelands
City staff proposed resolving the Alameda Point issue discussed earlier prior to discussing strategies to deal with the
Tidelands property issue. Scoping of the Tidelands issue will also be part of the discussion when staff members meet on
December 7th.",SubcommitteeoftheCityCouncilandSchoolBoard/2011-11-28.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2011-11-28,2,"Joint Use Agreements - Pools Update
The pools are still open, with the current agreement set to expire in June. District staff noted there have been
conversations with community members interested in some kind of long-term conversation regarding pool facilities in
Alameda. Staff also has to consider lead abatement at Emma Hood with an estimated cost of $120K. The District is
looking at our facilities plan and will be evaluating all of our school facilities. City staff noted interest in perhaps
acquiring land somewhere central in Alameda in order to build a City Swim Center. Another option would be the use of a
hangar on the former naval base for a private, for-profit swim center concept.
Alameda City Emergency Readiness
City Evacuation Sites/School Facilities/Student Management: District staff asked if the Board should expect to take a
role as part of emergency readiness measures, and commended City emergency services staff for the joint drill held at
Alameda High School. City staff clarified that Board Members have no specifically defined roles, but would be providing
copies of the City's Disaster Plan to the District Office and would invite the Board Members to future disaster
preparedness training. Subcommittee Members noted that in the event of a real emergency, both entities would work
together to reassure and communicate to parents with a singular message.
City staff noted they would be seeking feedback from the Principal about the drill in general and to solicit staff and
student feedback. Both entities agreed that a refresher course at the beginning of every school year would be helpful for
new principals and staff.
NEW BUSINESS
None at this time.
Adjournment
President Mooney and Mayor Gilmore adjourned the meeting at 10:06 AM.",SubcommitteeoftheCityCouncilandSchoolBoard/2011-11-28.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2012-03-19,1,"CITY COUNCIL/AUSD SCHOOL BOARD
SPECIAL MEETING OF AUSD SUBCOMMITTEE
March 19, 2012
2200 Central Avenue,
Superintendent's Conference Rm
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special sub-committee meeting of the AUSD City/School joint sub-
committee was held on the date and place mentioned above.
CALL TO ORDER: The meeting was called to order by President Sherratt and Mayor Gilmore at 9:03 AM.
PRESENT for AUSD BOARD: Members Mooney and Sherratt
ABSENT: None
PRESENT for CITY COUNCIL: Mayor Gilmore and Councilman Bonta
ABSENT: None
CALL TO ORDER / GENERAL INTRODUCTION: City Council Members, Board Members and their respective
staff introduced themselves.
APPROVAL OF MINUTES: Minutes from the November 28, 2011 meeting were considered.
MOTION: Member Mooney
SECOND: Member Sherratt
That the minutes from the November 28, 2011 meeting be approved as submitted.
MOTION CARRIED UNANIMOUSLY
ORAL COMMUNICATION: none.
CITY/SCHOOL DISTRICT ISSUES - CITY PRIORITIES:
City Ballot Measure: Recreation & Parks / Pool Location and Preliminary Specifications
The Subcommittee discussed the City Council vote last Wednesday regarding the half cent sales tax measure for the June
ballot. This special tax will require a 2/3 majority vote and the use for such tax will need to be specifically identified.
Such specific projects might include vehicles and a new fire station; pools; Carnegie building; golf course; and/or
an
all-
weather lighted turf field.
The Subcommittee discussed the pools, with staff noting that one 50 meter pool costs about $5M. This size allows for
17
lanes and would require about 7 acres (3-4 for the pool and another 3-4 for parking). Alameda High School does not have
7 acres available to accommodate such a swim center. One idea is to have satellite parking with a shuttle to the pool if
adequate acreage is not available. The Subcommittee clarified that the pool at Alameda High School is on school district
property and does not belong to the City.
The Subcommittee discussed the possibility of locating a pool on the former naval base and the difficulties in
transporting/shuttling students for physical education classes.
The Subcommittee discussed the possibility of hosting meets, noting that parking will be an issue when considering at
least 2 spectators per swimmer at such events. The Subcommittee discussed the possibility of building a small hotel to
accommodate out-of-area swimmers and families.",SubcommitteeoftheCityCouncilandSchoolBoard/2012-03-19.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2012-03-19,2,"Vacant Building HAHS
The Subcommittee noted interest in Kofman Auditorium is a separate issue and not part of the pools discussion. The
Subcommittee noted that in the event of a major earthquake, only the Kofman lobby and auditorium have been retrofitted
aside from the student classrooms. District staff has been directed to look for interim space for the District Office but
vacating the site will require fencing around the area. The Board plans to hold larger public meetings to discuss the cost of
retrofitting vs. tear down costs.
A member of the public noted that a single swim center would have to figure out how to accommodate students at both
comprehensive public high schools.
Report on Redevelopment
With the dismantling of redevelopment agencies, the Subcommittee discussed the City as a successor entity with 80%
economic development and 20% affordable housing with the Housing Authority serving as a separate entity. The City will
be putting together an oversight Board of 7 members.
The Subcommittee noted the school board has nominated Board Member McMahon to serve on the oversight Board. The
District and the City will discuss two agreements - Mastick and the pass through ($4M) before the oversight Board
meetings. Staff will meet at the end of the month to discuss these issues further and are working jointly on a resolution.
Tidelands, Eagle Avenue, Next Steps
The Subcommittee noted the redevelopment agreement between the City and the District is an unusual one and required
more engagement and discussion of options.
A member of the public asked about the proposed Project Leaf community garden idea for the former Island High School
site on Eagle Avenue. The Subcommittee noted staff is waiting to hear back from the state regarding a $2.5M grant to
develop the property.
The Subcommittee noted that the District must follow the law in terms of how surplus property is disposed of and the
District has little control over who owns the property and no discretion to prefer one project over another.
Alameda Point Next Steps
The Subcommittee noted that the disposition strategy will be going before the Planning Board in 12-18 months and that
City staff will be consulting with the District to discuss where the District would like acreage. Currently the set aside site
is near the proposed business park, and the District may prefer to be located closer to the residential areas. The
Subcommittee noted prior to going before the Planning Board, staff will work with the District on the location of the 12
acres; this project is at least 4 years away.
Rollover MOU for Pools for 2012-13
The Subcommittee noted the MOU expired in June and suggested a rollover. The Subcommittee noted that lead abatement
is not part of the agreement and added that staff is hopeful some nonprofit and/or community organization would be
willing to help support the lead abatement fix.
New Business
None at this time.
Adjournment
President Sherratt and Mayor Gilmore adjourned the meeting at 9:57 AM.
THIS MEETING WAS RECORDED (AUDIO ONLY) AND IS AVAILABLE ON THE CITY'S WEBSITE AT
http://www.cityofalamedaca.gov/City-Hall/Document-Archives
.",SubcommitteeoftheCityCouncilandSchoolBoard/2012-03-19.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2012-06-27,1,"CITY COUNCIL/AUSD SCHOOL BOARD
SPECIAL MEETING OF AUSD SUBCOMMITTEE
June 27, 2012
Alameda City Hall, Room 360
2263 Santa Clara Avenue
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special sub-committee meeting of the AUSD City/School joint sub-
committee was held on the date and place mentioned above.
CALL TO ORDER: The meeting was called to order by President Sherratt and Mayor Gilmore at 9:10 AM.
PRESENT for AUSD BOARD: Members Mooney and Sherratt
ABSENT: None
PRESENT for CITY COUNCIL: Mayor Gilmore
ABSENT: Councilman Bonta
CALL TO ORDER / GENERAL INTRODUCTION: Mayor, Board Members and their respective staff introduced
themselves.
APPROVAL OF MINUTES: Minutes from the March 19, 2012 meeting were considered.
MOTION: Member Mooney
SECOND: Mayor Gilmore
That the minutes from the March 19, 2012 meeting be approved as submitted.
MOTION CARRIED UNANIMOUSLY
ORAL COMMUNICATION: none.
CITY/SCHOOL DISTRICT ISSUES:
Alameda Point Plan as Approved
City Staff provided a brief presentation regarding the Point Development Plan. The Subcommittee discussed the zoning in
place, project-level Environmental Impact Report (EIR), conveyance in 3 large segments, and the overall infrastructure
plan. The Subcommittee further discussed a potential transportation grant, the 12-acre District parcel area, the hospital
location, and the possibility of the hospital pulling sewer lines all the way across the Base.
Staff clarified the timing on rezoning and the EIR, noting it must first go to the Counsel with the specific scope and would
hopefully result in a contract in September. The 1st version draft EIR could be about 6 months and would be a public
process which could result in an additional 9 months to 18 months. The goal is to have the zoning and EIR done in the last
half of 2014. Staff will be working with the Planning Board, Commissions, and the School Board on soliciting public
input. Talks would begin this fall and include a discussion of where a school might be needed as far as actual placement.
The Subcommittee further discussed the 282 units formerly occupied by the Coast Guard and the surplussing process;
screening the property for the public; 8 acres estuary park; homeless accommodation under HUD jurisdiction; Navy
disposition in 2013; recommendation for a multi-family overlay zone; infrastructure needs and impact.
Staff clarified that the Tidelands presents serious issues that need to be addressed separately. These issues will be worked
out in pieces between the City and the District. Board Members asked for as much information in advance as possible to
allow maximum flexibility. District staff mentioned the former Island High School site, noting the City expressed interest.",SubcommitteeoftheCityCouncilandSchoolBoard/2012-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2012-06-27,2,"Pros/cons have to be laid out regarding flexibility and generation rates currently show at 4800. There would be a need for
elementary, middle, and high school seats availability but it may be an investment property if the District determines we
don't need a school. If it is determined to be surplus property, the District is required to offer it first to certain entities and
any purchase would be obligated to pay fair market value. Although specific needs have not been identified at this time,
the District would like to be flexible.
City Staff clarified that currently the Base plan shows 1400 housing units at the Point with an additional 700 outside. The
District requested that City staff work with District staff to discuss and agree upon generation rates because developers
often have different numbers.
Swimming Pools
The Subcommittee discussed the continuance of the pools through this fiscal year, but noted in 2013/14 and beyond things
may change.
City staff noted the City Manager had met with members of the swimming pool community this week and some expressed
an interest in taking over the management of the pools.
The Subcommittee further discussed the importance of District input and the newspaper noting that the City intends to end
the pools agreement with the District next June. Mayor Gilmore noted the City has not definitely agreed or decided what
to do, but the potential to not renew the agreement exists. Board Members noted it would be most helpful to start figuring
out a solution in January rather than waiting until May for a final decision.
Redevelopment Pass Through Agreement
Staff will work through potential solutions. Tax increment funds are allocated as an enforceable obligation. The County
auditor and controller is in ""hold"" mode at this point but City Staff will keep District staff abreast of any developments.
District staff reminded everyone that the Board would need to take public action to allow the District to negotiate this
item.
Adjournment
President Sherratt and Mayor Gilmore adjourned the meeting at 10:01 AM.",SubcommitteeoftheCityCouncilandSchoolBoard/2012-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2013-07-24,1,"CITY COUNCIL/AUSD SCHOOL BOARD SUBCOMMITTEE
SPECIAL MEETING
July 24, 2013
Alamaeda Unified School District
Marina Conference Room
2060 Challenger Drive,
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special sub-committee meeting of the Alameda
Unified School District (AUSD) City/School joint sub-committee was held on the date and place
mentioned above.
CALL TO ORDER: The meeting was called to order by Mayor Marie Gilmore at 11:04 AM.
ATTENDANCE:
Marie Gilmore - Mayor, City of Alameda
Kirsten Vital - Superintendent, Alameda USD
Lena Tam - Member, Alameda City Council
Barbara Kahn - Member, Alameda USD Board of Education
Neil Tam - Member, Alameda USD Board of Education
Robert Shemwell - CBO, Alameda USD
Dennis McDaniels - Alameda Recreation & Park Department
Amy Wooldridge - Director, Alameda Recreation & Park Department
Alex Nguyen - Assistant City Manager, City of Alameda
Dennis Berkshire - Consultant, Aquatic Design
A. CALL TO ORDER:
1. CALL TO ORDER / GENERAL INTRODUCTION: City Council Members, Board Members and
their respective staff introduced themselves.
2. Purpose of Subcommittee and Meeting Schedule:
Mayor Gilmore stated the purpose of the meeting: to have a breakout discussion between the City of
Alameda and AUSD School Board and bring these discussions back to each respective board.
The Subcommittee agreed to have staff come together and arrange a schedule for upcoming meetings.
B. REVIEW AND DISCUSS:
1. Discussion of possible long-term solution for Emma Hood and Encinal High Swim Centers.
The Subcommittee discussed the pools, with staff noting that one 50 meter pool costs about $5M. This
size allows for 17 lanes and would require about 7 acres (3-4 for the pool and another 3-4 for parking).
Alameda High School does not have 7 acres available to accommodate such a swim center. One idea is to",SubcommitteeoftheCityCouncilandSchoolBoard/2013-07-24.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2013-07-24,2,"have satellite parking with a shuttle to the pool if adequate acreage is not available. The Subcommittee
clarified that the pool at Alameda High School is on school district property and does not belong to the
City.
The Subcommittee discussed the possibility of locating a pool on the former naval base and the
difficulties in transporting/shuttling students for physical education classes.
The Subcommittee discussed the possibility of hosting meets, noting that parking will be an issue
when considering at least 2 spectators per swimmer at such events. The Subcommittee discussed
the possibility of building a small hotel to accommodate out-of-area swimmers and families
2. Discussion of Alameda Little League donation to City of Alameda and Alameda Unified School
District to install lights at Rittler and Wood Baseball fields.
The Subcommittee noted interest in Kofman Auditorium is a separate issue and not part of the pools
discussion. The Subcommittee noted that in the event of a major earthquake, only the Kofman lobby and
auditorium have been retrofitted aside from the student classrooms. District staff has been directed to look
for interim space for the District Office but vacating the site will require fencing around the area. The
Board plans to hold larger public meetings to discuss the cost of retrofitting VS. tear down costs.
A member of the public noted that a single swim center would have to figure out how to accommodate
students at both comprehensive public high schools.
Report on Redevelopment
With the dismantling of redevelopment agencies, the Subcommittee discussed the City as a successor
entity with 80% economic development and 20% affordable housing with the Housing Authority serving
as a separate entity. The City will be putting together an oversight Board of 7 members.
The Subcommittee noted the school board has nominated Board Member McMahon to serve on the
oversight Board. The District and the City will discuss two agreements - Mastick and the pass through
($4M) before the oversight Board meetings. Staff will meet at the end of the month to discuss these issues
further and are working jointly on a resolution.
Tidelands, Eagle Avenue, Next Steps
The Subcommittee noted the redevelopment agreement between the City and the District is an unusual
one and required more engagement and discussion of options.",SubcommitteeoftheCityCouncilandSchoolBoard/2013-07-24.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2013-07-24,3,"A member of the public asked about the proposed Project Leaf community garden idea for the former
Island High School site on Eagle Avenue. The Subcommittee noted staff is waiting to hear back from the
state regarding a $2.5M grant to develop the property.
The Subcommittee noted that the District must follow the law in terms of how surplus property is
disposed of and the District has little control over who owns the property and no discretion to prefer one
project over another.
Alameda Point Next Steps
The Subcommittee noted that the disposition strategy will be going before the Planning Board in 12-18
months and that City staff will be consulting with the District to discuss where the District would like
acreage. Currently the set aside site is near the proposed business park, and the District may prefer to be
located closer to the residential areas. The Subcommittee noted prior to going before the Planning Board,
staff will work with the District on the location of the 12 acres; this project is at least 4 years away.
Rollover MOU for Pools for 2012-13
The Subcommittee noted the MOU expired in June and suggested a rollover. The Subcommittee noted
that lead abatement is not part of the agreement and added that staff is hopeful some nonprofit and/or
community organization would be willing to help support the lead abatement fix.
New Business
None at this time.
Adjournment
Mayor Gilmore adjourned the meeting at 12:08 p.m.",SubcommitteeoftheCityCouncilandSchoolBoard/2013-07-24.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2013-07-24,4,"THIS MEETING WAS RECORDED (AUDIO ONLY) AND IS AVAILABLE ON THE CITY'S
WEBSITE AT http://www.cityofalamedaca.gov/City-Hall/Document-Archives.",SubcommitteeoftheCityCouncilandSchoolBoard/2013-07-24.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2014-03-04,1,"CITY COUNCIL/AUSD SCHOOL BOARD SUBCOMMITTEE
SPECIAL MEETING
March 4, 2014
Alameda City Hall
2263 Santa Clara Avenue
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special sub-committee meeting of the Alameda
Unified School District (AUSD) City/School joint sub-committee was held on the date and place
mentioned above.
CALL TO ORDER: The meeting was called to order by Mayor Marie Gilmore at 11:04 AM.
ATTENDANCE:
Marie Gilmore - Mayor, City of Alameda
John Russo - City Manager, City of Alameda
Kirsten Vital - Superintendent, Alameda USD
Lena Tam - Member, Alameda City Council
Margie Sherratt - Member, Alameda USD Board of Education
Trish Spencer - Member, Alameda USD Board of Education
Robert Clark - CBO, Alameda USD
Chad Pimentel - General Counsel, Alameda USD
A. CALL TO ORDER:
1. CALL TO ORDER / GENERAL INTRODUCTION: City Council Members, Board Members and
their respective staff introduced themselves.
2. Purpose of Subcommittee and Meeting Schedule:
Mayor Gilmore stated the purpose of the meeting: to have a breakout discussion between the City of
Alameda and AUSD School Board and bring these discussions back to each respective board.
The Subcommittee agreed to have staff come together and arrange a schedule for upcoming meetings.
B. APPROVAL OF MINUTES - -minutes from the July 24, 2013 City/School Subcommittee Meeting:
1. The City Council and Board members approved the minutes from the July 24, 2013 City/School
Subcommittee Meeting.",SubcommitteeoftheCityCouncilandSchoolBoard/2014-03-04.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2014-03-04,2,"C. REVIEW AND DISCUSS:
1. Discussion and Update on the Proposed Negotiated Agreement among the City of Alameda, Alameda
Unified School District, and the Alameda Housing Authority.
The Subcommittee discussed the exchange agreement amongst the City of Alameda, Alameda Unified
School District and the Alameda Housing Authority. The Subcommittee clarified that the pool at
Alameda High School is on school district property and does not belong to the City. The
Subcommittee discussed how the city and school district had been able to work together on the
transition. The Subcommittee noted interest in resolving all pools concerns. The Board announced
plans to hold larger public meetings to discuss the cost of retrofitting vs. tear down costs.
A member of the public, Dick Rutter, suggested ted that the City Council and the Board should
provide the public with appraisal information for all the land swap properties.
The Subcommittee noted that the District must follow the law in terms of how surplus property is
disposed of and the District has little control over who owns the property and no discretion to prefer
one project over another.
A member of the public, Doug DeHaan, sugessted that the City Council and the Board should
provide the public with full disclosure of all negotiated agreements, because most discussions
were held in closed session meetings.
A member of the public noted that the City Council and the Board should review developer fees, especially
the impact on the boating docks.
D. NEW BUSINESS:
The City Council and the Board discussed dates for bringing the final negotiated agreements before the
City of Alameda, Alameda Unified School District, and the Alameda Housing Authority.
Adjournment
Mayor Gilmore adjourned the meeting at 11:25 a.m.
THIS MEETING WAS NOT VIDEO RECORDED AND NO AUDIO IS AVAILABLE",SubcommitteeoftheCityCouncilandSchoolBoard/2014-03-04.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2015-09-16,1,"CITY COUNCIL/AUSD SCHOOL BOARD SUBCOMMITTEE
SPECIAL MEETING
September 16,2015
District Office
2060 Challenger Drive
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special meeting of the Alameda
City/School joint sub-committee was held on the date and place mentioned above.
CALL TO ORDER: The meeting was called to order by Mayor Trish Spencer at 3:24pm.
ATTENDANCE:
Trish Spencer - Mayor, City of Alameda
Marilyn Ezzy Ashcraft - Vice Mayor, City of Alameda
Liz Warmerdam - Interim City Manager, City of Alameda
Barbara Kahn - Board Member, Alameda USD Board of Education
Phil Hu - Board Member, Alameda USD Board of Education
Sean McPhetridge - Superintendent, Alameda USD
Amy Wooldridge - Recreation and Parks Director
Bob Haun - Public Works Director
Shariq Khan - Interim CBO, Alameda USD
A. CALL TO ORDER:
1. CALL TO ORDER / GENERAL INTRODUCTION: City Council Members, Board
Members and their respective staff introduced themselves.
2. Purpose of Subcommittee and Meeting Schedule:
Mayor Spencer stated the purpose of the meeting: to have a breakout discussion
between the City of Alameda and AUSD School Board and bring these discussions
back to each respective board. The Subcommittee agreed to have staff come together
and arrange a schedule for upcoming meetings.
B.
APPROVAL OF MINUTES -minutes from the March 4, 2014 City/School
Subcommittee Meeting:
1. The City Council and Board members approved the minutes from the March 4, 2014
City/School Subcommittee Meeting.",SubcommitteeoftheCityCouncilandSchoolBoard/2015-09-16.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2015-09-16,2,"C. REVIEW AND DISCUSS:
1. Traffic Impacts on Bay Farm Island and Lincoln Bell Schedule
The Subcommittee discussed the traffic on Bay Farm Island's bridge between the hours
of 7:20am - 9:00am and the possibility of working together on a transportation study.
The study could include A.C. Transit route number 631.
The Subcommittee discussed Lincoln Middle School's and Earhart Elementary School's
supervised and non-supervised morning drop-off timeframes. The members expressed
support for the Transportation Commission reaching out to AUSD parents, bargaining
units, and for the formation of school bike groups.
The Subcommittee reviewed traffic pattern reports from zip codes 94502 traveling
through 94501.
2. Disaster Preparedness: Care and Shelter Coordination / Emergency Operations Center
Representation
The Subcommittee discussed the importance of all facilities becoming certified by
FEMA (i.e. all gyms at high schools, Boys & Girls Club, St. Joseph Notre Dame High
School; Chinese Christian School). Each site will have requirements of maintaining
identification services. FEMA certification includes accessibility to national databases
and emergency generator distribution guarantees within 48hours.
The Subcommittee selected Robbie Lyng, Director of Maintenance, Operations, and
Facilities (MOF), as the Emergency Operations Center Representation from AUSD to the
City. Completion of training courses and training modules are required by FEMA.
The Emergency Operations Center implementation will occur within the next year.
AUSD will follow City lead towards implementation.
3. Swim Center Improvements Update and Ongoing Maintenance
The Subcommittee discussed the twenty percent (20%) completion status of the swim
center improvement project. Compliance with all Americans with Disabilities Act (ADA)
requirements are pending approval with the Division of the State Architect.
The Subcommittee expressed support for partnership fees for all required sidewalk ADA
compliance upgrades. The City will meet and confer with the City Attorney's office to
discuss municipal code regulations for the sidewalk repair fees at the swim center.
The Subcommittee discussed the $220,000.00 of soil repair complications at the swim
center.
The Subcommittee discussed the necessity for revised joint-use agreements and reviewed
City's sunshine ordinance requirements for good revisions.
The Subcommittee expressed support for new rental fees at the new swim center facility
and requested a comparison study of all rental fees from other swim facilities.",SubcommitteeoftheCityCouncilandSchoolBoard/2015-09-16.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2015-09-16,3,"The Subcommittee selected Shariq Khan, Chief Business Officer, and Robbie Lyng,
Director of Maintenance, Operations, and Facilities (MOF), to attend future City of
Alameda's Standards and Maintenance of Fees committee meetings.
4. Otis School / Krusi Park Easement
The Subcommittee discussed the proposed improvements to the City of Alameda's
property known as Krusi Park located at 900 Mound Street, Alameda, CA 94501. The
improvements include the development of an access road which would require the
District to license a small portion of their property at Otis Elementary School located at
3010 Fillmore Street, Alameda, CA 94501.
The Subcommittee discussed classroom portables, access gates, future uses, additional
ADA parking, and the City's contribution to the cost for fences.
5. Encinal Boat Ramp - Easement
The Subcommittee discussed the renewal of the existing easement between the City of
Alameda and Alameda Unified School District to install, construct, maintain, repair, and
use a public boat ramp and appurtenances to be used for recreational purposes at the
property owned by the District on Encinal Junior and Senior High School property.
The Subcommittee referred Encinal Junior and Senior High School Boat Ramp/Easement
for further legal review by AUSD's General Counsel.
6. Central Avenue Street Concept Proposal
The Subcommittee discussed existing portable classroom spaces, impacts on Encinal
Junior and Senior High School from the proposed right of way, realigning the project in
and around portables classroom spaces, and the overall benefits to Alameda Unified
School District's students and Alameda citizens.
D. NEW BUSINESS:
The City Council and the Board discussed possible dates for a special meeting on
the following topics:
Wood Middle School Playground
Coordination of Parcel Tax Ballot Measures in 2016
Synthetic Turf
Alameda Point Track
Estuary Park
Adjournment
Mayor Spencer adjourned the meeting at 5:18 p.m.
THIS MEETING WAS NOT VIDEO RECORDED AND NO AUDIO IS AVAILABLE",SubcommitteeoftheCityCouncilandSchoolBoard/2015-09-16.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-02-10,1,"CITY COUNCIL/AUSD SCHOOL BOARD SUBCOMMITTEE
SPECIAL MEETING
February 10, 2016
City Hall
2263 Santa Clara Avenue, Room 360, 3rd Floor
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special meeting of the Alameda
City/School joint sub-committee was held on the date and place mentioned above.
CALL TO ORDER: The meeting was called to order by Mayor Trish Spencer at 10:37am.
ATTENDANCE:
Trish Spencer - Mayor, City of Alameda
Marilyn Ezzy Ashcraft - Vice Mayor, City of Alameda
Liz Warmerdam - Interim City Manager, City of Alameda
Solana Henneberry - Board Member, Alameda USD Board of Education
Gray Harris - Board Member, Alameda USD Board of Education
Sean McPhetridge - Superintendent, Alameda USD
Amy Wooldridge - Recreation and Parks Director, City of Alameda
Bob Haun - Public Works Director, City of Alameda
Shariq Khan -CBO, Alameda USD
Robbie Lyng - Director, Alameda USD
Glen Steiger - General Manager, City of Alameda/AMP
Gail Payne - Transportation Coordinator, City of Alameda
Debbie Potter - Community Development Manager, City of Alameda
A. CALL TO ORDER:
1. CALL TO ORDER / GENERAL INTRODUCTION: City Council Members, Board
Members and their respective staff introduced themselves.
2. Purpose of Subcommittee and Meeting Schedule:
Mayor Spencer stated the purpose of the meeting: to have a breakout discussion
between the City of Alameda and AUSD School Board and bring these discussions
back to each respective board. The Subcommittee agreed to have staff come together
and arrange a schedule for upcoming meetings.
B. APPROVAL OF MINUTES: minutes from the September 16, 2015 City/School
Subcommittee Meeting:
1. The City Council and Board members approved the minutes from the September 16, 2015
City/School Subcommittee Meeting.",SubcommitteeoftheCityCouncilandSchoolBoard/2016-02-10.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-02-10,2,"C. REVIEW AND DISCUSS:
1. Traffic concerns around Otis School (Otis/Mound intersection and Court/Calhoun drop
off) and signage at Earhart Elementary drop off
The Subcommittee discussed the traffic impacts at Otis School. Mayor Spencer
expressed her concerns of parent parking and gridlock including the loading zone areas.
President Henneberry recommended to observe the morning drop-off at 8am. There are
three regular parking stalls and one handicapped parking stall. Mayor Spencer expressed
concerns for more disabled parking stalls. The Subcommittee discussed extending the
white zone areas. Bob Haun stated that he will perform traffic counts and analysis for
Otis/Mound intersection and Court/Calhoun corners. Signage will be up in 30 days for
Earhart Elementary school.
2. City Presentation on Development Plans
The Subcommittee discussed upcoming development plans and the necessity of the City
and the District to work together regarding negotiations with the developer to ensure the
capacity of new students are being met as a result of new development projects. Shariq
Khan discussed a developer fee analysis performed yearly.
1) Alameda Landing: 300 housing units, phases 1 & 2 completed, phase 3
complete in 2016, Stargell Commons (32 units of affordable rental housing)
under construction, 300,000 sq. ft. commercial, 400,000 sq. ft. office, 8-Acre
Waterfront Park. Project to be completed in 2016.
2) Marina Shores: 89 townhome units (including 16 affordable units), 50 SF, 39
MF townhomes. Project was completed in 2016, and homes are just beginning to
be sold.
3) 2100 Clement: 2.78 acres, 52 units (seven affordable), construction 2016-17.
Superintendent McPhetridge requested Food Services Warehouse located at 2130
Clement Avenue (Mulberry/Clement) to be clearly zoned as a mixed-use zone.
Debbie Potter will review and analyze the zoning codes and the general plan for
Food Services Warehouse located at 2130 Clement Avenue. Bob Haun stated that
the City may potentially give back the Mulberry easement to the District. Robbie
Lyng stated to be very careful about football field egress.
4) 2437 Eagle Avenue: Alameda Housing Authority, 22 affordable rental housing
units, entitlements received, funding application March 2016, construction 2017.
Superintendent McPhetridge met with Alameda Housing Authority about the
potential for an early childhood education center located inside 2437 Eagle
Avenue. Debbie Potter will inform the Community Development department of
the idea and will pass it to them about the early childhood education center.
5) Del Monte Warehouse: dedicated to senior housing, 11.05 acres, 3 building
pads, 380 units, 55 affordable, 32 units for senior rental housing, 23 moderate-
income units, secured planning approvals, construction 2017-18. Building plan
currently being checked.",SubcommitteeoftheCityCouncilandSchoolBoard/2016-02-10.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-02-10,3,"6) Boatworks: 9.4 acres, 2 acres open space, 7.4 acres residential, 182 units
approved, other entitlements in progress (e.g., final map, design review, etc.),
construction 2018-20.
7) Site A: 68 Acres, 800 housing units, including 200 affordable units, 400,000
sf commercial, 20 acres of parks, subsequent approvals underway, construction
2017-27.
8) Alameda Marina 1800-2033 Clement: 22 acres (non-tidelands), mixed use w/
MF overlay (30 du/acre), master plan underway, no planning application received
to date. Environmental Review (ERI) required.
9) Encinal Terminals: 19 acres mixed use/MF overlay (including Tidelands
property), master plan underway, no planning application received to date.
10) North Housing - US Navy Property, 13 acres - Housing Authority (90 units
for formerly homeless), 2 acres - Habitat for Humanity (30 units self-help
housing), 19 acres to be sold at public auction by Navy, 435 housing unit cap,
land conveyance 2016-17.
3. Central Avenue Complete Streets Project Update
The Subcommittee discussed Wood Middle School receiving a dedicated bus route from
AC Transit. Staff will bring the project to the City Council meeting for approval on
February 24, 2016. The Subcommittee expressed appreciation to Superintendent
McPhetridge for attending the Transportation Committee meeting. Robbie Lyng
requested to review the restriping plan for the grass in front of Encinal High School.
Mayor Spencer requested City staff to double-check the all the parking stalls at EHS.
4.
Public, Educational and Government (PEG) Funds - Joint Use - Opportunity for a Cable
Studio
The City will send PEG funding analysis to the District. AUSD expressed interest in
partnering with independent programmers Terry Telles and Nanette Deetz. Amy
Wooldridge expressed interest in keeping the PEG funds local. PEG funding is only
spent on capital and equipment costs, not operating costs.
Public Speakers:
Nanette Deetz - addressed the Subcommittee in support of the Public, Educational and
Government (PEG) funds being utilized for a cable studio. She expressed partnership
interest as an independent producer and supporter of educational programing.
Terry Telles - addressed the Subcommittee in support of the Public, Educational and
Government (PEG) funds being utilized for a cable studio. He expressed partnership
interest as an independent producer and supporter of educational programing.",SubcommitteeoftheCityCouncilandSchoolBoard/2016-02-10.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-02-10,4,"5. Bachelor Officers' Quarters (BOQ) - Alameda Unified School District (AUSD)
Employee Housing
The Subcommittee discussed the funding streams for AUSD employee housing located at
the Bachelor Officers' Quarters (BOQ). AUSD discussed the intent to attract and retain
teachers through accessibility of employee housing.
6. Revenue Measure Update
The Subcommittee discussed the City Council reviewing poll results first in an upcoming
meeting slated for March 2016. Amy Wooldridge supports the recommendation of a
modification of any existing City tax. Member Harris supports a partnership of bringing
both taxes together. Superintendent McPhetridge expressed interest in AUSD's tax
advisors meeting with the City's tax advisors. Mayor Spencer stated she is unsure of
how her support will go. Vice Mayor Ashcraft expressed interest in AUSD and the City
attorneys to be on notice and provide legal expertise on the potential partnership. The
Subcommittee agreed that both tax advisors will meet.
D. NEW BUSINESS:
The City Council and the Board discussed possible dates for a special meeting on
the following topics:
Wood Middle School Playground
Coordination of Parcel Tax Ballot Measures in 2016
Synthetic Turf
Alameda Point Track
Estuary Park
Adjournment
Mayor Spencer adjourned the meeting at 12:10 p.m.
THIS MEETING WAS NOT VIDEO RECORDED AND NO AUDIO IS AVAILABLE",SubcommitteeoftheCityCouncilandSchoolBoard/2016-02-10.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,1,"CITY COUNCIL/AUSD SCHOOL BOARD SUBCOMMITTEE
SPECIAL MEETING
June 27,2016
2263 Santa Clara Avenue, Room 391
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special meeting of the Alameda
City/School joint sub-committee was held on the date and place mentioned above.
1. CALL TO ORDER / GENERAL INTRODUCTION: The meeting was called to order by
Mayor Trish Spencer at 4:30 p.m. City Council Members, Board Members and their respective
staff introduced themselves. The Following people were in attendance:
Trish Spencer - Mayor, City of Alameda
Marilyn Ezzy Ashcraft - Councilmember, City of Alameda
Jill Keimach - City Manager, City of Alameda
Carolyn Hogg - IT Director, City of Alameda
Jennifer Ott - Base Reuse Director, City of Alameda
Rebecca Irwin - Assistant General Manager, Alameda Municipal Power
Barry Leska - Assistant General Manager, Alameda Municipal Power
Debbie Potter - Community Development Director, City of Alameda
Irma Glidden - Assistant City Clerk, City of Alameda
Sean McPhetridge - Superintendent, Alameda USD
Shariq Khan -CBO, Alameda USD
Gray Harris - Board Member, Alameda USD Board of Education
Solana Henneberry - Board Member, Alameda USD Board of Education
2. APPROVAL OF MINUTES: minutes from the February 10, 2016 City/School
Subcommittee Meeting:
A. The City Council and Board members approved the minutes from the February 10, 2016
City/School Subcommittee Meeting.
3. ORAL COMMUNICATION NON-AGENDA (PUBLIC COMMENT)
None.
4. CITY/SCHOOL DISTRICT ISSUES:
A. East Bay Broadband Internet Connection
The IT Director gave a brief presentation and provided a handout. The Subcommittee discussed the
available internet accessibility, including the Boys and Girls Club, Alameda Point Collaborative, the Main
Library, and a computer lab at Ruby Bridges School. The Superintendent stated the District is happy to
support and partner with the City on an initiative, originally agreed upon, that was not going to cost
anything. The IT Director stated the item was for informational purposes a way for the District to identify
students who might benefit from a computer center. The Superintendent stated Ruby Bridges was a focus
because the school is at the center of the digital divide with 72% students receiving free or reduced meals.",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,2,"B. AUSD and City Coordination with Developers to Address Potential Impacts
Shariq Khan gave a brief presentation. The AUSD will be sending a formal request the District be
included in the CEQA process, so that Environmental Impact Reports are received by the District in a
formal notice. Gray Harris inquired whether there has been discussion on where students would be attending
school, to which Mayor Spencer responded in the negative. Shariq Khan stated AUSD has been receiving
information from the Development Review Team (DRT) meetings on a regular basis. The AUSD also has
a demographer to generate student generation rates to determine which schools they will attend. Mayor
Spencer stated the information is usually provided after the City approves the project; the AUSD should
provide input sooner; expressed concern that the schools are full and lotteries may be needed. In response
to Gray Harris' inquiry, Shariq Khan stated there are schools that have room, including Paden which can
accommodate 300 more students, Ruby Bridges can take 70 more, and Maya Lin can take 300 more. Mayor
Spencer inquired about Middle and High School vacancies, to which Shariq Khan responded Encinal High
School, including Junior Jets (middle school), can accommodate approximately 300 more students. The
Superintendent stated student enrollment can increase with the development of Alameda High School,
which will create more spaces at Encinal High School. There will be an opportunity to right-size schools
that are under-enrolled. Shariq Khan stated formalizing the relationship with the Navy and CEQA will
allow the District to get the CEQA documents ahead of time to evaluate any impacts and notify the City in
a timely manner.
The Subcommittee discussed concerns regarding school-placement issues other Cities are facing. The
Superintendent stated the law does not provide any way for the District to guarantee any particular school
placement.
The Base Reuse Director stated department staff coordinated the EIR for Alameda Point very closely with
the prior Superintendent.
Shariq Khan stated Alameda's student generation rate is not as stable compared to other cities. In response
to Mayor Spencer's inquiry about affordable housing, Mr. Khan stated he does not have the information at
hand but will follow up.
The Community Development Director stated once information is compiled from the demographer and
other pertinent issues such as the economy, etc., the Subcommittee could meet again to discuss further with
a more complete picture.
C. Community Solar
Rebecca Irwin gave an update on Net Energy Metering and energy efficiency projects being done in the
schools, including Energy Plus, a program for commercial customers. AUSD was an early participant of
Energy Plus. LED lighting retrofits for exterior areas, gyms, and multipurpose rooms will provide AUSD
an estimated cost savings of $65,000 per year; and an estimated AMP rebate of $87,833.
Barry Leska gave a brief presentation and provided a handout on Alameda Municipal Power's (AMP) Net
Energy Metering (NEM) program and Community Solar program. He stated the NEM program is coming
to an end; AMP had a State mandated commitment to install 3.6 megawatts. AMP will make a proposal to
the Public Utilities Board on the Successor Program at the July meeting.
The Community Solar program is 90% defined. AMP is working with Community Development for the
site, and an RFPs for system supply and program management will go out in the fall. The program is
modeled for future AUSD partnership.
5. NEW BUSINESS",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,3,"Mayor Spencer discussed the Orlando tragedy incident, Superintendent stated October is LGBTQ History
Month and proposed having an LGBTQ proclamation by the City Council that month.
The Subcommittee agreed to schedule the next meeting once more information from City staff is obtained.
Adjournment
Mayor Spencer adjourned the meeting at 5:55 p.m.
Minutes submitted by Irma Glidden, Assistant City Clerk, City of Alameda
THIS MEETING WAS NOT VIDEO RECORDED. AUDIO IS AVAILABLE.",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,4,"Regional Consortia and Civic Leaders
Join Forces to Close the Digital Divide
Del
Rural Regional Consortia
Norte
Siskiyou
Modoc
Redwood Coast Connect
-
Northeastern California Connect Consortium
Shasta
Lassen
.
Upstate California Connect Consortium
Trinity
Hum-
boldt
Connected Capital Area Broadband Consortium
Tehama
Plumas
-
Gold Country Broadband Consortium
Mendo-
Glenn
Butte
East Bay Broadband Consortium
Sierra
cino
Nevada
Colusa
Central Sierra Connect
Yuba
Lake
Sutter
Placer
Central Coast Broadband Consortium
Yolo
El
Dorado
Napa
Sacra
Alpine
Sonoma
Sólano
mento
mador
San Joaquin Valley Regional Broadband Consortium
Cala-
Marin
Tuo-
.
Eastern Sierra Connect Regional Broadband Consortia
Contra
San
veras
San
lumme
Costa
Joaquín
Mono
Los Angeles County Regional Broadband Consortia
Francisco
San llameda Stanislaus Mariposa
Inland Empire Region Broadband Consortium
Mateo
Santa
Merced
Santa Clara
Madera
San Diego Imperial Regional
Cruz
Broadband Consortium
San
Benito
Fresno
Inyo
Tulare
Monterey
Kings
San
Luis
Kern
Obispo
Santa
San Bernardino
Grant Impact
Barbara
Ventura Los
Angeles
Riverside
Orange
CETF
San Diego
Imperial
CALIFORNIA EMERGING TECHNOLOGY FUND
6.27.2016
city/Ansd
LLA Handhord Subcommittee Mth",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,5,"EBB(""
EAST BAY BROADBAND CONSORTIUM
STRATEGIC PLAN
CONTEXT
The East Bay Broadband Consortium (EBBC) is a regional initiative covering Alameda, Contra
Costa, and Solano counties. EBBC has 41 formal organizational and institutional members and
has been endorsed by 25 leadership organizations. EBBC has received a three year grant from
the California Public Utilities Commission (CPUC). The first year of the grant was devoted to the
production of this Strategic Plan and Years 2 and 3 will be used to implement the Strategic Plan.
The Steering Committee for EBBC is composed of the Contra Costa Economic Partnership, the
East Bay Economic Development Alliance (East Bay EDA), the Solano Economic Development
Corporation (Solano EDC), and the East Bay Community Foundation. The Contra Costa
Economic Partnership is serving as fiscal agent for EBBC and Sustainable Systems and Applied
Development Economics are serving as consultants to EBBC.
The regional planning process that has led to the formation of EBBC identified seven key
aspects of an East Bay Strategic Framework with a specific vision statement associated with
each aspect. The seven key aspects and their vision statements are as follows:
1. Broadband Infrastructure: a) The East Bay is progressing toward becoming an
international leader in both wireline and wireless secure broadband infrastructure with
an effective plan for accomplishing and maintaining that leadership. b) Broadband
infrastructure investments are being leveraged and connected. c) The East Bay is also
becoming a ""Smart Region"" with smart buildings, smart workplaces, a smart grid, and
smart transportation leading to a more sustainable economy and way of life.
2. Digital Inclusion: a) The digital divide is being eliminated in the East Bay, with digital
literacy leading to digital mastery and digital advocacy. b) Increasingly, the region's
residents and workforce are bettering their lives by connecting to affordable Broadband
and by becoming more effective at using it in their homes, schools, workplaces, public
access locations, and/or through smart mobile devices and in their access to education,
jobs, health care, social services, public safety/emergency services, and civic
engagement.
3. Economic Development: a) Businesses throughout the East Bay are attaining business
advantage through better Broadband connectivity. b) The East Bay region is home to a
growing and thriving Broadband-oriented business cluster. c) Broadband-related
1",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,6,"technology transfer from the Universities and National Labs in the East Bay is leading to
business development. d) The East Bay region is becoming a national leader for
Broadband enabled home-based businesses, virtual companies, and flexible production
networks
4. E-Education: a) K-12 schools are becoming increasingly effective with Broadband-
enabled curriculum and parent involvement and schools are connecting electronically
with the households of students. b) Educational institutions are improving at using
technology to gather data to inform themselves in relation to policies and strategies,
and to connect with school families. c) Universities/community colleges/workforce
agencies are offering widely available Broadband access to a growing range of
curriculum/distant learning and providing Broadband-related entrepreneurship,
management, and workforce education.
5. Telehealth: a) The California Telehealth Network is becoming fully built out so that
providers/patients have access to records and services. b) Established health care
providers have improving Broadband technology systems for delivery of services. c) A
growing number of clients have the access/understanding to receive digitally- enabled
health care including facilitating communication between practitioners and patients and
home access. d) Educational institutions/workforce training providers are offering
education and training that is producing a well-trained health information technology
workforce.
6. Social Services: a) Social Services throughout the region are becoming fully Broadband-
enabled. b) Social Services providers in the region are connected to digital literacy
programs, enabling their clientele to become digitally literate and to acquire Broadband
access. c) Social Service providers are beginning to use Broadband to work together in
teams with government and educational institutions to address coordinated
neighborhood improvement in challenged neighborhoods
7. E-Government: a) Jurisdictions throughout the East Bay utilize Broadband to help
facilitate more widespread, user-friendly citizen participation and engagement. b)
Residents can access public services and resources electronically. c) Most public
libraries/recreation centers provide free Broadband. d) Public safety agencies and local
and regional emergency services are becoming optimally Broadband-enabled.
To produce a Strategic Plan guided by this vision, EBBC has used a Broadband Technology
Committee meeting, three East Bay Broadband Roundtables, and a Funders' Forum in 2012, all
leading up to the 1st East Bay Broadband Summit in 2013.
The Broadband Technology Committee, made up of IT Directors and CTOs from throughout the
East Bay, considered the current state of East Bay Broadband infrastructure and the
infrastructure needed.
2",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,7,"The East Bay Broadband Roundtables addressed different aspects of the Broadband Strategic
Framework:
Roundtable One: Broadband Infrastructure and Economic Development.
Roundtable Two: Digital Inclusion, Telehealth, and Social Services.
Roundtable Three: E-Education and E-Government, including citizen participation,
emergency services, and public safety.
Each of these Roundtables provided input on those aspects of an overall Strategic Plan that the
Roundtable addressed. By the completion of the third Roundtable, EBBC had developed a first
approximation draft Strategic Plan for the East Bay
The Funders' Forum obtained the response of funders to the draft Strategic Plan in preparation
for presentation of the Strategic Plan at the First East Bay Broadband Summit.
At the same time, EBBC commissioned Tellus Venture Associates to produce a set of maps
assessing Broadband coverage in the East Bay for residences and businesses and providing a
grading system for evaluating residential service in the different counties and cities
Along with keynotes from Sunne Wright McPeak, President and CEO of the California Emerging
Technology Fund and Kish Rajan, Director of the California Governor's Office of Business and
Economic Development, the East Bay Broadband Summit received presentations on the
Broadband maps and grading system and on the Strategic Plan. The Summit discussed and
responded enthusiastically to the maps and the Strategic Plan.
The Strategic Plan is structured as two primary initiatives:
1. The East Bay Broadband Infrastructure Initiative (addressing Broadband Infrastructure,
Economic Development, and E-Government).
2. The East Bay Connects Digital Inclusion Initiative (addressing Digital Inclusion, Telehealth,
Social Services, and E-Education).
INSIGHTS
The East Bay Broadband Strategic Plan and its two initiatives are guided by a set of insights that
emerged from the Roundtables and the Mapping Project:
1. East Bay Broadband Infrastructure is slightly above average for California, but
substantially behind world leaders. According to the evaluation done by Tellus Venture
Associates, the region gets a ""C"" rating overall. There are some interesting new models
emerging-such as the Lit San Leandro fiber ring providing up to 100 mbps Broadband
to business users-and some significant gaps. In general, there is an important
opportunity to move the region into more of a leadership position in relation to
Broadband infrastructure.
3",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,8,"2. Broadband is definitely a key to regional economic development. It affects companies'
decisions to locate and remain in the region, significantly impacts companies' ability to
grow, enables the emergence of Broadband related industry clusters, and is required for
robust research, development, and technology transfer.
3. The Public Policy Institute of California publishes a study on the demographic
breakdown of the digital divide in California. According to this study, the percentages of
people on the wrong side of the digital divide include:
Asian - 27%
Black - 24%
Latino - 42%
White - 16%
Low-income - 40%
Disabled - 44%
Over 55 - 37%
Naturalized - 36%
Noncitizen - 49%
The geographic breakdown for the percentage of people on the wrong side of the digital
divide in the East Bay is as follows:
Alameda - 23.5%
Contra Costa - 17.4%
Solano - 24.5%
East Bay - over 20%
CA - over 25%
4. Digital Medicine is the future of health care and the East Bay is a leader in Telehealth,
with Kaiser Permanente, Sutter Health, and John Muir all taking leadership. However,
Digital Medicine and Telehealth all require a digitally literate clientele.
5. Social Services are also increasingly relying on Broadband, online applications, and
records, but this reliance also requires a digitally literate clientele.
6. Broadband is transforming education with flip class rooms where students view
teacher's presentations on line, new curriculum, self-directed learning, parent portals,
and other approaches, but these innovations require Broadband devices in students'
homes, digital literacy, parent engagement, and multi-institutional support.
7. Broadband is essential for community participation, public safety, and emergency
services and progress is being made, but this requires a digitally literate community and
the addressing of inter-agency operability, record access, and other issues.
4",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,9,"OVERARCHING VISION
Based on these insights, this Strategic Plan is guided by an overarching vision:
Public agencies, businesses, community organizations, educational institutions,
philanthropic organizations, and residents understand the importance of Broadband
and the benefits of addressing it regionally.
These entities and individuals have become an organized and effective constituency for
supporting regional Broadband deployment, access, and adoption.
Implementation of the East Bay Broadband Strategic Plan is supported by a variety of
philanthropic, corporate, and public funding sources.
The region is making good progress becoming a ""Smart Region"" - smart buildings, smart
workplaces, a smart grid, and smart transportation leading to a sustainable
economy/way of life.
EBBC has decided that the most effective way to utilize its limited resources to accomplish this
vision, is to organize its Strategic Plan into two related regional initiatives-the East Bay
Broadband Infrastructure Initiative and the East Bay Connects Digital Inclusion Initiative.
EAST BAY BROADBAND INFRASTRUCTURE INITIATIVE
The East Bay Broadband Infrastructure Initiative (Infrastructure Initiative) is the primary vehicle
for addressing the Broadband Infrastructure, Economic Development, and E-Government
aspects of the East Bay Broadband Strategic Framework.
Infrastructure Metrics
The EBBC Infrastructure Initiative is modeled in part on the Joint Venture Silicon Valley Wireless
Communications Initiative, which is seeking to accomplish 4G wireless coverage for all cities in
the South Bay.
However, EBBC has included three other metrics to guide its actions and assess its progress in
moving toward optimal Broadband infrastructure in the East Bay. The four metrics are:
1. All parts of the East Bay have wireline and/or wireless coverage of at least 6 mbps
download and 1.5 mbps upload.
2. All cities and metro areas have 4G wireless coverage.
3. All major cities have Broadband access of at least 15 mbps.
5",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,10,"4. Major job centers and the National Labs have Broadband access at 100 mbps.
Infrastructure Initiative Action Steps
The Infrastructure Initiative will proceed according to a set of seven action steps.
Action Step One: EBBC will release a Request for Proposals (RFP) and hire a campaign
consultant to assist in organizing the Infrastructure Initiative and then work with the consultant
to develop a public awareness campaign to communicate the importance of Broadband and the
region's resources, gaps, and opportunities
Action Step Two: EBBC will work with the consultant to formulate a presentation on the
importance of Broadband infrastructure; the East Bay Broadband situation, based on the maps
and grading system EBBC commissioned; the promise of a becoming smart region; model
commitments, policies, ordinances, and other actions that public jurisdictions can take; and
actions that businesses and community leaders can take to support optimal East Bay
Broadband Infrastructure.
Action Step Three: The consultant will work with EBBC to use the presentation widely
throughout the East Bay, addressing County Boards of Supervisors, City Councils, business
organizations, community groups, and neighborhood organizations.
Action Step Four: The consultant and EBBC will facilitate community dialogue about the
importance of Broadband and assist everyone interested to become an organized constituency
that understands what is needed and that coordinates action to accomplish that.
Action Step Five: The consultant will work with EBBC to establish an on-going Broadband
education process-involving public agencies, businesses, and community organizations-th:
includes a website, a blog, a social media presence, and forums and presentations addressing
issues such as:
Broadband and business development.
The frontiers of Broadband research and development.
The Broadband-related business cluster.
Broadband and public safety/emergency services, including regional coordination and
co-location opportunities.
Civic engagement.
Action Step Six: The consultant will present a report on the Infrastructure Initiative to the
second annual East Bay Broadband Summit in January 2014 and obtain feedback and
recommendations for how to expand the Initiative and whether any mid-course corrections are
necessary.
6",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,11,"Action Step Seven: Based on the feedback from the Summit, the consultant and EBBC will
determine how to proceed with the Infrastructure Initiative in 2014.
It should be noted that implementation of the Infrastructure Initiative Action Steps is
proceeding well. The REP for a consultant was issued. The consultant, Full Court Press
Communications, has been hired. The communications campaign has been designed. The
presentation is being completed. And, the first public uses of the presentation have been
scheduled.
EAST BAY CONNECTS DIGITAL INCLUSION INITIATIVE
The East Bay Connects Digital Inclusion Initiative (East Bay Connects) is the vehicle for
addressing the Digital Inclusion, Telehealth, Social Services, and E-Education aspects of the East
Bay Broadband Strategic Framework.
East Bay Connects Action Steps
East Bay Connects will proceed by accomplishing seven action steps:
Action Step One: Identify and test the range of affordable Broadband subscriptions available
from different providers.
Action Step Two: Partner with Oakland Technology Exchange West (OTX-West) and ReliaTech
to establish the East Bay Connects Digital Inclusion Solution. In the Digital Inclusion Solution,
combine:
Purchase of an affordable Broadband subscription.
Purchase of a very low cost home computer (as low as $50 with a new Broadband
subscription).
Receipt of three hours of free digital literacy training.
Commitment for a year of free tech support.
Action Step Three: Establish an East Bay Connects Contact Center, in association with the
Stride Center, that people can use by phone (and on-line) to access information about
Broadband and affordable Broadband subscription options, to receive assistance in signing up
for an affordable Broadband subscription, and to sign-up for the other aspects of the Digital
Inclusion Solution.
Action Step Four: Use the Contact Center to:
Connect people to the Digital Inclusion Solution.
Encourage and document Broadband adoption.
Provide information about on-line resources for education, employment, Telehealth,
and Social Services.
7",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,12,"Action Step Five: Produce an East Bay Connects Video showing vignettes of people, from
populations with high percentages on the wrong side of the digital divide, who are using
Broadband in ways that benefit their lives. The purpose of the Video is to promote the
importance of Broadband, the uses of Broadband, and East Bay Connects and the East Bay
Connects Contact Center and phone number as a way to sign-up for affordable Broadband and
the other elements in the Digital Inclusion Solution.
Action Step Six: Show the video and make presentations widely through social service and
other public agencies, health care organizations, community groups, faith-based organizations,
on local television and internet networks, and on the East Bay Connects website.
Action Step Seven: Present, discuss, and evaluate the results of East Bay Connects at the
Second Annual East Bay Broadband Summit in January 1014 and make any mid-course
corrections as needed.
Implementation of the Action Steps for East Bay Connects is also proceeding well. The Digital
Inclusion Solution is in place. The Contact Center has been established and is being tested now.
The phone number is 866-460-7439. The East Bay Connects Video has been completed and is
available on the East Bay Connects website which is up at www.eastbayconnects.com,
East Bay Connects Metrics
The primary metric for evaluating the success of East Bay Connects is the production of
documented Broadband adoptions.
East Bay Connects is pursuing 1,100 documented adoptions in year 2 and 1,900 documented
adoptions in year 3.
As secondary metrics, East Bay Connects will document the number of showings of the video,
the number of presentations in association with the video, and audiences for these
presentations as well as the number of people who participate in the Digital Inclusion Solution.
SCHOOL2HOME
In a separate related project, not funded by the grant from the CPUC, EBBC is partnering with
the California Emerging Technology Fund (CETF) to support School2Home pilots at Frick Middle
School and West Oakland Middle School in Oakland and exploring the possibility of a
School2Home pilot in Richmond. School2Home provides:
Free Broadband devices to all students.
Training for teachers in on-line educational systems and techniques.
Orientation for parents.
Organization of human services teams in relation to the neighborhoods surrounding the
schools to help create optimal school/neighborhood learning environments.
8",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,13,"EBBC is helping organize the Human Services Teams in relation to Frick and West Oakland
Middle Schools and, right now, pursuing funding for a pilot in Richmond. Since I've been
a
founding member for the consortium, / can get this program here in Alameda if you are
interested
RELATIONS WITH CPUC AB1758 (attached as an Appendix is critical to our proposed
partnership)
EBBC's relations with the CPUC are structured through a mutually agreed upon Work Plan and
Budget, which are organized according to five goals, as follows:
Goal 1, Deployment, which focuses on the East Bay Broadband Infrastructure Initiative.
Goals 2 and 3, Access and Adoption, which focus on the East Bay Connects Digital
Inclusion Initiative.
Goal 4, Mobilization, which addresses the East Bay Broadband Summits.
Goal 5, Project Management and Coordination, which includes EBBC administration,
support for the two initiatives and the summits, and reporting to the CPUC.
Since it received its funding commitment, the launch and implementation of EBBC has
proceeded according to plan, producing the Strategic Plan in Year 1 and moving into
implementation of the Strategic Plan in Year 2. The EBBC Steering Committee is working well
together and accomplishing significant results, including:
Contracting with Full Court Press to structure a communications campaign for the East
Bay Broadband Infrastructure Initiative and to develop a presentation to be given widely
in the East Bay.
Coordinating with OTX-West and ReliaTech to create the Digital Inclusion Solution.
Collaborating with the Stride Center to establish an East Bay Connects Contact Center.
Producing an East Bay Connects Video and Website.
EBBC looks forward to continued substantial progress in implementing its Strategic Plan
through its two Initiatives.
9",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,14,"Appendix
AB1758 link:
 ttp://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?billi id=201520160AB1758
10",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,15,"4/6/2016
OTX West Home
T
Oakland Technology
(/)
us.html)
Exchange West
About (/about.html)
Services (/services.html)
Donate (/donate.html)
11k
Volunteer (/volunteer.html)
Links (/links.html)
Affordable Internet
:
Free Computer
DIGITALEQUITY
Free Training
Free Tech Support
Bringing Digital Equity To The East Bay
Being digitally connected is integral for members of our community to be successful in school,
access governmental and health services, and contribute to our modern economy. However,
families served
nearly 40% of Oakland students and their families do not have access to a computer and high-
last year
speed Internet at home.
ricisco
0.0
OTX West partners with educators and community advocates to provide digital access solutions
for all East Bay residents.
Reusing The Past Building The Future
Schools and organizations can
We divert computers from the e-waste
We provide free and low-cost computers to low-
purchase our refurbished
stream. We accept donated computers and
income students and families. (/for-
computers (lfor-schools-
swap faulty components, install fresh software
individuals.html) We offer training courses and
organizations.html) for 1/3 of the
and prepare the units for a new home.
warranties on computers to keep our users connected.
price of buying new. With our
quality machines, we include full
installation and warranty support.
Since 1995 We Have:
Provided 15,000+ computers to public school families free of charge.",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,16,"4/6/2016
OTX West Home
Provided 20,000+ computers to public school classrooms, non-profits, and park and
Tweets by @OTXWest
recreation centers.
Diverted over 700 tons of electronic waste from landfills for productive use or responsible
recycling.
(T)
OTX West
@OTXWest
#dayofactionOAK launched by @billclinton &
@MoneyLynch. Volunteers are helping us clear
unwanted tech from schools
CLINTON GLOBAL INITIATIVE
UNIVERSIVY
03 Apr
Support a family with a free computer!
T
OTX West
@OTXWest
Volunteers with Clinton Global Initiative day of action
tps://osf.secure.nonprofitsoapbox.com/otxwest-free-internet)
are helping us clean out unwanted ift.tt/1X9sOSA
Embed
View on Twitte
4
Oakland Technology Exchange West
1680 14th Street, Oakland, CA 94607
info@otxwest.org
(510) 893-4822",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,17,"6/27/2016
School2Home Initiative I California Emerging Technology Fund
Contact Us
Search
CETE
Communicate
+
Connect
Compete
CALIFORNIA EMERGING TECHNOLOGY FUND
English
+x Chinese
#20 Korean
Español Spanish
School2Home Initiative
School2Home is an innovative cost-effective program that is tackling two of
California's most critical and related challenges: closing both the Achievement Gap
and the Digital Divide by integrating computing and
broadband technologies into teaching and learning in
low-performing middle schools and providing a
unique focus on parent engagement. School2Home
provides the essential framework anchored in best practices, formulated around 10
Core Components, to improve student achievement at lowperforming middle schools
and provide the requisite platform to help students master competencies under the
Common Core Standards. Once School2Home has been fully implemented in all grades, rooting the culture of
using technology to engage parents and drive education improvement, schools show significant gains in academic
performance that outpace comparable schools and statewide averages. Milestone accomplishments include:
School2Home currently is being implemented in 19 schools in 10 districts, reaching 298 teachers and more
than 6,400 students and their parents in high-poverty communities: Los Angeles Unified Schools District
(LAUSD); Riverside Unified School District (RUSD); Oakland Unified School District (OUSD); West Contra
Costa Unified School District (WCCUSD); Winters Joint Unified School District (WJUSD); Inglewood Unified
School District (IUSD); Sacramento City Unified School District (SCUSD); Bayshore and Jefferson Elementary
School Districts in collaboration with the San Mateo County Office of Education (SMCOE); and San Bernardino
City Unified School District (SBCUSD). The partnership with SBCUSD is a different model of collaboration,
although is evolving to embrace the School2Home approach. School2Home currently involves 300 teachers
and more than 6,500 students and their families
Responses from 2,228 students to the 2015 annual School2Home Student Survey showed the following
improvements since 2011-2012: 85% increased computer and Internet access at home to support learning,
up from 73%; 84% use the technology for writing assignments, up from 60%; 90% access the Internet for
research related to schoolwork, up from 68%.
CETF is providing input to state and federal education policy based on the success of School2Home.
Superintendent of Public Instruction Tom Torlakson has endorsed School2Home, encouraging funders to
invest in the program.
Please read the School2Home: Empowering Students - Transforming Lives.
(/files/School2Home Briefing Packet TORLAKSON 151206.pdf)
Overview
Investment Reports
Performance
Evaluation
Status of Grants
Investment Portfolio
Internet For All Now!
(IFAN)
Get Connected!
Initiative
Digital Literacy
Initiative,
-",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,18,"Energy Efficiency Projects
AUSD is participating in AMP's Energy Plus
direct-install program.
12 schools were chosen based on Prop 39 &
Measure I bond projects.
LED lighting retrofits for exterior areas, gyms,
and multipurpose rooms
Estimated AMP rebate: $87,833
Estimated AUSD energy cost savings: $65,000/yr
ALAMEDA
MUNICIPAL POWER
6.27.2016 A Department of the City of Alameda City/ANSD
4-C Handout",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,19,"Net Energy Metering Program Status
NEM KW through 6/21
Interconnected = 2,904 KW, Remaining = 696 KW
(Residential = 1,177 KW Commercial = 1,727 KW)
1000
3600
903
900
3100
800
2600
700
600
2100
500
1600
429
400
1100
300
234
211
214
600
200
143
141
156
99
114
100
57
71
47
58
100
27
0
0
0
0
-400
2008
2009
2010
2011
2012
2013
2014
2015
2016
Residential
Commercial
Total
ALAMEDA
MUNICIPAL POWER
A Department of the City of Alameda",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2016-06-27,20,"Other Solar Programs
NEM Successor Program
- Under development.
- Present proposal to PUB @ July meeting.
Community Solar
- Program 90% defined
- Working with Community Development for site
-
RFP for system supply in late August
- RFP for program management in late October
- Model for future AUSD partnership(s)
ALAMEDA
MUNICIPAL POWER
A Department of the City of Alameda",SubcommitteeoftheCityCouncilandSchoolBoard/2016-06-27.pdf