body,date,page,text,path
PensionBoard,2005-01-31,1,"OF
CITY OF ALAMEDA
California
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., MONDAY, JANUARY 31, 2005
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:43 p.m.
2.
ROLL CALL:
Present: Trustees: Beverly Johnson, Nancy Elzig, Robert Follrath, William
Soderlund and Karen Willis. Staff: Amy Ho, Supervising Accountant, Finance.
Absent: none.
3.
MINUTES:
The minutes of the Regular Meeting of October 25, 2004 were reviewed. Robert
Follrath motioned to accept the minutes as presented, Nancy Elzig seconded; all
were in favor and passed with a 5-0 vote.
4.
CONSENT CALENDAR
Robert Follrath asked to pull the consent calendar for discussion on an error he found
under 4-A a. The dollar amount shown on the agenda ($262,255.28) did not match the
dollar amount shown on the December 27, 2004 ""Pension Payroll - Quarter Ending
December 31, 2004"" memo from the Chief Financial Officer. After a brief discussion, it
was determined that the CFO's memo had the correct dollar amount of $264,255.28.
While reviewing the Pension Payroll memo, it was also noticed that under the
December-04 heading, the total figure had an extra digit ($268,1218.91) and should
have been $268,218.91. Amy Ho will correct the ""Pension Payroll - Quarter Ending
December 31, 2004"" memo, ask the CFO to sign off, and then redistribute.
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2004:
a.
In the amount of $ 264,255.28 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,258.44 for the members under
Pension Ordinance No. 1082, N.S.
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-01-31.pdf
PensionBoard,2005-01-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 31, 2005
Page 2
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2004:
a.
In the amount of $ 261,681.79 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,258.44 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF DECEMBER 2004:
a.
In the amount of $ 264,960.47 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,258.44 for the members under
Pension Ordinance No. 1082, N.S.
Robert Follrath motioned to adopt the consent calendar with the corrections as
noted, William Soderlund seconded; all were in favor and passed with a 5-0 vote.
5.
AGENDA ITEMS
5-A. On a motion by Member Soderlund and seconded by Member Elzig, the
Chief Financial Officer's Financial Report for City of Alameda Police and
Fire Pension Funds for the period ending December 31, 2004 was
accepted as presented; all were in favor and passed with a 5-0 vote.
5-B. In the absence of CFO Juelle-Ann Boyer, Member Willis spoke to the
issue of erecting new flagpoles at City Hall. She stated that during a
conversation with the Interim City Manager, he indicated that due to our
current budget shortfall, timing was not good to consider purchasing new
flagpoles. Member Follrath, being an active participant in varied
community groups, said that he would put out feelers, and maybe help to
raise the money for the new flagpoles, but would need a cost estimate as
a
starting point. Member Willis will follow-up with the Public Works
Director to obtain a more definitive figure. This item is to be continued at
the next Pension Board meeting.
5-C. Member Follrath motioned to accept, with sincere regrets, the memo from
the Human Resources Director notifying of deaths of 1079 Pensioners.
Member Soderlund seconded; all were in favor and passed with a 5-0
vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
Dedicated to Excellence, Committed to Service""",PensionBoard/2005-01-31.pdf
PensionBoard,2005-01-31,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 31, 2005
Page 3
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT
There being no further business to come before the board, the meeting was
adjourned at 4:59 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
Secretary to the Pension Board
Dedicated to Excellence, Committed to Service""",PensionBoard/2005-01-31.pdf
PensionBoard,2005-04-25,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., MONDAY, APRIL 25, 2005
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:32 p.m.
2.
ROLL CALL: Present: Trustees Nancy Elzig, William Soderlund and Karen
Willis. Staff: Juelle-Ann Boyer, Chief Financial Officer and Marsha Merrick,
Executive Assistant, Human Resources. Absent: Chair Beverly Johnson and
trustee Robert Follrath.
3.
MINUTES: The minutes of the Regular Meeting of January 31, 2005 were
reviewed. Member Elzig motioned to accept the minutes as presented, member
Willis seconded; all were in favor and passed with a 3-0 vote.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JANUARY 2005:
a.
In the amount of $ 264,971.06 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,258.44 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2005:
a.
In the amount of $ 256,786.23 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,388.78 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF MARCH 2005:
a.
In the amount of $ 262,438.70 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-04-25.pdf
PensionBoard,2005-04-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 25, 2005
Page 2
Member Willis motioned to adopt the consent calendar as presented, Member
Elzig seconded; all were in favor and passed with a 3-0 vote.
5.
AGENDA ITEMS:
5-A. On a motion by Member Elzig and seconded by Member Willis, the Chief
Financial Officer's Financial Report for City of Alameda Police and Fire
Pension Funds for the period ending March 31, 2005 was accepted as
presented; all were in favor and passed with a 3-0 vote.
5-B. Juelle-Ann Boyer, Chief Financial Officer, spoke about the preliminary
Actuarial Valuation Report for the Police and Fire Retirement System
(Plan 1079 and Plan 1082). Reiterating that these were merely highlights
of the preliminary report, Ms. Boyer indicated that the finalized report
would go to City Council for their information and to each Pension Board
member as well.
5-C. Cost estimate research results from Public Works for purchasing/erecting
new flagpoles at City Hall were distributed to members present. Absent
members will be sent copies of the results, and this item will be continued
on the July 2005 Pension Board agenda.
5-D.
Member Willis motioned to accept, with regrets, the memo from Human
Resources notifying of the death of 1079 Pensioner, Patrick McDermott.
Member Elzig seconded; all were in favor and passed with a 3-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-04-25.pdf
PensionBoard,2005-07-25,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., MONDAY, JULY 25, 2005
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:35 p.m.
2.
ROLL CALL: Present: Trustees Beverly Johnson, William Soderlund and Karen
Willis. Staff: Juelle-Ann Boyer, Chief Financial Officer and Lelia Faapouli,
Administrative Technician, Human Resources. Absent: Trustees: Nancy Elzig
and Robert Follrath.
3.
MINUTES: The minutes of the Regular Meeting of April 25, 2005 were
reviewed. Member Soderlund motioned to accept the minutes as presented,
member Willis seconded; all were in favor and passed with a 3-0 vote.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2005:
a.
In the amount of $ 256,786.23 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2005:
a.
In the amount of $ 250,698.99 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2005:
a.
In the amount of $ 258,135.52 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-07-25.pdf
PensionBoard,2005-07-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2005
Page 2
Member Willis motioned to adopt the consent calendar as presented, Member
Soderlund seconded; all were in favor and passed with a 3-0 vote.
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer noted the first run on the Financial Report for
City of Alameda Police and Fire Pension Funds for period ending June 30,
2005 is a preliminary first closing and that second closing report will be
presented at next meeting. In a motion by Member Soderlund and
seconded by Member Willis, the Chief Financial Officer's Financial Report
for City of Alameda Police and Fire Pension Funds for the period ending
June 30, 2005 was accepted as presented; all were in favor and passed
with a 3-0 vote.
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall was not discussed due to absence of trustees. This issue will be
on agenda for next meeting in October 2005.
5-C. Member Soderlund motioned to accept, with regrets, the memo from
Human Resources notifying of the death of 1079 Pensioner, Lee Perry,
widow of Eugene Perry, Fire Apparatus Operator. Member Willis
seconded; all were in favor and passed with a 3-0 vote.
5-D.
Juelle-Ann Boyer, Chief Financial Officer, brought the finalized Report of
Results of Actuarial Valuations of the Police and Fire Retirement System
(Plan 1079 and 1082) and the Retiree Health Care Plan to be distributed
to board members, copies to be mailed to absent members.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-07-25.pdf
PensionBoard,2005-07-25,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2005
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-07-25.pdf
PensionBoard,2005-10-31,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 31, 2005
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by William Soderlund at 4:36 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath and Karen
Willis. Staff: Amy Ho, Finance Dept. Absent: Trustees: Beverly Johnson and
Nancy Elzig
3.
MINUTES: The minutes of the Regular Meeting of July 25, 2005. No action
taken, minutes will be held over for next meeting due to fact that a quorum was
not present from past meeting to approve.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2005:
a.
In the amount of $ 252,576.80 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2005:
a.
In the amount of $ 259,801.02 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2005:
a.
In the amount of $ 261,511.99 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
Member Follrath motioned to adopt the consent calendar as presented, Member Willis
seconded; all were in favor and passed with a 3-0 vote.
""Dedicated to Excellence, Committed to Service'",PensionBoard/2005-10-31.pdf
PensionBoard,2005-10-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 31, 2005
Page 2
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending September 30, 2005 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Willis and passed with a 3-0 vote.
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Member Follrath asked that the previous information be sent to
him as he never received it. He also asked to have staff look into the
possibility of having a flagpole erected at City Hall similar to the one at
City Hall West, and that this item be placed on the agenda again.
5-C. Memo from Human Resources notifying of the death of 1079 Pensioner,
Ernest Haley, Police Sergeant, was accepted with regrets on a motion by
Member Follrath and seconded by Member Willis. Approved 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Amy Ho handed out the Final Financial Report for period ending June 30, 2005
requested by Pension Board.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:46 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-10-31.pdf
PensionBoard,2006-01-30,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 30, 2006
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1. The meeting was called to order by Mayor Beverly Johnson at 4:34 p.m.
2. ROLL CALL: Present: Trustees Beverly Johnson, William Soderlund, Robert
Follrath, Nancy Elzig and Karen Willis. No Staff present.
3. MINUTES: The minutes of the Regular Meeting of July 25, 2005 were moved
for approval by Member Soderlund and seconded by Member Willis.
Passed 3-0 Two abstained: Members Elzig and Follrath.
The minutes of Regular Meeting of October 31, 2005 were moved for approval by
Member Follrath and seconded by Member Willis.
Passed 3-0. Abstaining : Members Johnson and Elzig.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2005:
a.
In the amount of $ 255,953.27 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2005:
a.
In the amount of $ 255,953.27 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF DECEMBER 2005:
a.
In the amount of $ 257,682.42 for the members under
Pension Ordinance No. 1079, N.S.",PensionBoard/2006-01-30.pdf
PensionBoard,2006-01-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 30, 2006
Page 2
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
Member Follrath motioned to adopt the consent calendar as presented, Member Elzig
seconded. Passed 5-0
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending December 31, 2005 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Elzig. Passed 5-0
5-B. Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. The Board still wishes to pursue this and wants more
information on the costs for the pole to resemble that at West City Hall,
and possibly see if Eagles organization could assist with the cost. Staff
will be advised that more information is needed and will bring to the next
meeting. No vote taken.
5-C. Memo from Human Resources notifying of the deaths of 1079 Pensioners,
Grace Bosworth widow of Police Officer Robert Bosworth and Ruth
Hageman, widow of Firefighter Jack Lemoine, were accepted with regrets
on a motion by Member Follrath and seconded by Member Willis.
Passed 5-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Soderlund mentioned that he heard Chuck Corica was in the hospital in
grave condition.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.",PensionBoard/2006-01-30.pdf
PensionBoard,2006-01-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 30, 2006
Page 3
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2006-01-30.pdf
PensionBoard,2006-07-31,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 31, 2006
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig
Staff: Juelle-Ann Boyer, Chief Financial Officer, Susan Freeman, Sr.
Management Analyst, Human Resources. and Lelia Faapouli, Administrative
Technician, Human Resources
Absent: Trustees Beverly Johnson and Karen Willis.
3.
MINUTES: The minutes of the Regular Meeting of April 24, 2006 were
discussed with changes to be made and then moved for approval with changes
by Member Follrath and seconded by Member Elzig. Passed 3-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2006:
a.
In the amount of $ 257,759.04 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2006:
a.
In the amount of $ 255,775.09 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2006:
a.
In the amount of $ 261,404.03 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2006-07-31.pdf
PensionBoard,2006-07-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 31, 2006
Page 2
Member Follrath motioned to adopt the consent calendar as presented, Member Elzig
seconded. Passed 3-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2006 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 3-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Susan Freeman provided information to the board as follows:
The Public Works Director estimates that the cost for installing two new
additional flagpoles would be $15,000 with no lights and not in concrete;
any changes to flagpole would have to go before the Design Review
Board (fees for minor changes would be $200 and a building permit would
be $500); and the City Manager does not have contingency funds to help
fund the project. The board discussed the information provided and
requested information on the height of the two additional poles and how
the poles would be secured. They also inquired if the fees could be
waived for this project. Ms. Boyer replied that only the City Council can
waive fees.
5-C.
Memo from Human Resources notifying of the death of a 1079 Pensioner,
Norman Estes, Assistant Fire Chief was accepted with regrets on a motion
by Member Elzig and seconded by Member Follrath. Passed 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.",PensionBoard/2006-07-31.pdf
PensionBoard,2006-07-31,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 31, 2006
Page 3
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2006-07-31.pdf
PensionBoard,2006-10-30,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 30, 2006
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:37 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig
and Karen Willis. Staff: Lelia Faapouli, Administrative Technician, Human
Resources. Absent: Trustee Beverly Johnson
3.
MINUTES: The minutes of the Regular Meeting of July 31, 2006 were moved
for approval by Member Follrath and seconded by Member Elzig. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2006:
a.
In the amount of $ 262,636.46 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2006:
a.
In the amount of $ 257,700.59 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2006:
a.
In the amount of $ 262,016.37 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
Member Follrath motioned to adopt the consent calendar as presented, Member Elzig
seconded. Passed 4-0",PensionBoard/2006-10-30.pdf
PensionBoard,2006-10-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 30, 2006
Page 2
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending September 30, 2006 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Member Willis provided information to the board as follows:
The Public Works Director estimates the cost for two additional poles is
$15,000. The poles will be 10 feet shorter than main flag pole, 50 feet in
height, 10 inches diameter. The board inquired at last meeting how the
poles would be secured and Member Willis stated that the poles will be
mounted in concrete that will be planted into the ground and secured. The
board said this would be acceptable if it is safe.
Adding flagpoles will have to go before the Design Review Board and the
Historical Review Board (fees for minor changes would be $200 and a
building permit would be $500). The only way fees could possibly be
waived would be through the City Council. It was suggested that the
money for the flagpoles be raised by donations or solicitation from the
Eagles and other like organizations.
Member Follrath will draft a letter to the Eagles organization to solicit
funding for the flagpoles. Member Soderland stated that the Fire groups
may donate funds to this project and Member Follrath stated he will
contact the Police groups to solicit donations. Also the board may solicit
donations from other City employee bargaining units. Member Willis will
supply a listing of the current Presidents for each bargaining units to the
board, and will research the procedures to take this project before the
Planning Board.
5-C. Memo from Human Resources notifying of the deaths of 1079 Pensioners,
Bradford Nichols, Firefighter and Catherine Erdahl, widow of Firefighter
Bennett Erdahl, were accepted with regrets on a motion by Member Elzig
and seconded by Member Follrath. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Follrath requested the calendar schedule for the 2007 Pension
Board Meetings be sent out as a reminder to board members.",PensionBoard/2006-10-30.pdf
PensionBoard,2006-10-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 30, 2006
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:47 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2006-10-30.pdf
PensionBoard,2007-01-29,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 29, 2007
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig
Karen Willis, and David Brandt for Trustee Beverly Johnson. Staff: Juelle-Ann
Boyer, Chief Financial Officer, and Lelia Faapouli, Administrative Technician,
Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of October 30, 2006 were
moved for approval by Member Follrath and seconded by Member Elzig. Passed
4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2006:
a.
In the amount of $ 249,620.12 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2006:
a.
In the amount of $ 248,299.61 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF DECEMBER 2006:
a.
In the amount of $ 253,632.21 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2007-01-29.pdf
PensionBoard,2007-01-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 29, 2007
Page 2
Member Follrath motioned to adopt the consent calendar as presented, Member Elzig
seconded. Passed 4-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending December 30, 2006 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Copies of Member Follrath letter to the Mayor stating the
Eagles organization was interested in project and are requesting a letter
from the Mayor with information on project was passed out to members.
David Brandt stated Mayor is reviewing information and will write the letter
requested.
Members Soderlund and Follrath updated the board on solicitation for
funds from Fire and Police. Member Soderlund stated current Firefighters
(IAFF) will donate $500 and that the retired Firefighters are interested and
he will draft a letter to them. Member Follrath stated he will contact Police
groups when there is more solid information to provide them with.
Member Willis provided the board with a listing of the City employee
bargaining units with current Presidents. Member Follrath suggested a
letter be generated and sent to the bargaining units (except IAFF) to
explain the project and solicit donations. Everyone agreed.
Member Willis provided information of procedures to go before the
Planning Board: The Planning Board meets every first Thursday of the
month and there is a fee of $250 to present design before Design Review
Board. Member Follrath wants poles placement to be in line with the
historical design of building. Member Willis stated the materials and
shape will be similar to original pole and that she will work with Public
Works regarding the drawing, materials and how it will look to the Public
etc. She noted an outside contractor will be used to install the poles and
that costs quoted previously may have increased. Member Willis will
check for current costs.
6.
ORAL COMMUNICATIONS. NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2007-01-29.pdf
PensionBoard,2007-01-29,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 29, 2007
Page 3
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Willis inquired for Member Johnson if the Pension Board could still meet
the last week of month but on a different day or time because current meeting
time conflicts with her schedule. The board agreed and are flexible to an earlier
time and/or another day of the week.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:52 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2007-01-29.pdf
PensionBoard,2007-04-30,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 30, 2007
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Nancy Elzig, Karen Willis,
and David Brandt for Trustee Beverly Johnson. Staff: Amy Ho, Supervising
Accountant, Finance and Lelia Faapouli, Administrative Technician, Human
Resources. Absent: Trustee Robert Follrath
3.
MINUTES: The minutes of the Regular Meeting of January 29, 2007 were
moved for approval by Member Elzig and seconded by Member Willis. Passed
4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JANUARY 2007:
a.
In the amount of $ 257,214.56 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2007:
a.
In the amount of $ 261,349.93 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,515.31 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF MARCH 2007:
a.
In the amount of $ 244,050.40 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2007-04-30.pdf
PensionBoard,2007-04-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 30, 2007
Page 2
Member Elzig motioned to adopt the consent calendar with revision to 4-A. a. (Revised
copies of report were handed out at meeting), Member Willis seconded. Passed 4-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending March 31, 2007 was
accepted as presented. Member Willis moved to approve, seconded by
Member Elzig. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Copies of Mayor's letter to the Fraternal Order of the Eagles
was passed out to members.
Members Soderlund stated current Firefighters (IAFF) donated $500 and
that he will draft a letter for solicitation to other Fire groups.
Member Willis stated that she spoke with the Public Works Director
regarding drawing and updated costs for the flagpoles. The Public Works
Director stated they are working on the drawing and that he believes it will
be the same cost quoted before for the flagpoles. Continued discussion
for this item will be on the next meeting agenda.
5-C.
Memo from Human Resources Director notifying of death of 1079
Pensioners, Nell Sutherland (widow of Police Lieutenant Jack Sutherland),
James Jose (Police Officer), and Larissa Rulofson (widow of Fire Captain
Victor Rulofson) was accepted with regrets on a motion by Member Elzig
and seconded by Member Willis. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
David Brandt will check with the Mayor regarding coordinating Pension Board
meetings with her schedule.",PensionBoard/2007-04-30.pdf
PensionBoard,2007-04-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 30, 2007
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2007-04-30.pdf
PensionBoard,2007-07-30,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 30, 2007
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Nancy Elzig, Robert
Follrath, and Karen Willis. Staff: Amy Ho, Supervising Accountant, Finance and
Lelia Faapouli, Administrative Technician, Human Resources.
Absent: Trustee Beverly Johnson
3.
MINUTES: The minutes of the Regular Meeting of April 30, 2007 were moved
for approval by Member Elzig and seconded by Member Follrath. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2007:
a.
In the amount of $ 238,896.04 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2007:
a.
In the amount of $ 238,896.04 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2007:
a.
In the amount of $ 244,079.01 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2007-07-30.pdf
PensionBoard,2007-07-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 30, 2007
Page 2
Member Follrath motioned to adopt the consent calendar and seconded by Member
Willis. Passed 4-0
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2007 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Elzig. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
No response has come back from the Eagles in regards to the Mayor's
letter.
Member Follrath has contacted the Chief of Police but he was on vacation,
he will contact him again when he returns. Also, he has left messages for
Union contacts Mark Landes or Ted Horlbeck to contact him.
Member Soderlund is waiting for the dollar figures to put in his solicitation
letter for Fire retirees and stated current Firefighters (IAFF) donated $500.
Member Willis will follow up on drawing plans with the Public Works
Director, and will be looking at flag policies and protocol. She will bring
the Administrative Policies and Procedures for lowering the City flag to the
next meeting.
Member Elzig suggested other sources for funds for the flag poles, i.e.,
grants, community effort, and how to get the word out? She asked If we
could get the word out through the Mayor's office. She also stated that the
Library Department is good at researching and writing grants and if it
would be possible for the Library Department to help research what is
available.
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Archie E. Waterbury, Assistant Fire Chief, was accepted with
regrets on a motion by Member Elzig and seconded by Member Willis.
Member Willis noted the condolence letters from the Mayor to the families
have been well received. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2007-07-30.pdf
PensionBoard,2007-07-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 30, 2007
Page 3
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:52 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2007-07-30.pdf
PensionBoard,2007-10-29,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 29, 2007
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:36 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Nancy Elzig, Robert
Follrath, and Karen Willis. Staff: Juelle Ann Boyer, Chief Financial Officer,
Finance and Lelia Faapouli, Administrative Technician, Human Resources.
David Brandt, Acting City Manager for Member Beverly Johnson arrived during
Item 5B discussion.
3.
MINUTES: The minutes of the Regular Meeting of July 30, 2007 were moved
for approval by Member Elzig and seconded by Member Willis. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2007:
a.
In the amount of $ 233,173.74 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2007:
a.
In the amount of $ 243,543.92 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2007:
a.
In the amount of $ 242,529.06 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2007-10-29.pdf
PensionBoard,2007-10-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 29, 2007
Page 2
Member Elzig motioned to adopt the consent calendar and seconded by Member
Follrath. Passed 4-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending September 30, 2007 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Follrath has contacted the Chief of Police and the Chief will
contact the Union Reps, Mark Landes or Ted Horlbeck. Member Follrath
has not heard back from them yet. He will contact them again.
Member Follrath also noted that the Eagles said they sent a check to the
City for the Flag Pole project, but no check was received in Finance or
Human Resources. Member Follrath will check with the Eagles on their
donation.
Member Follrath will also check with the Elks for a donation.
Member Soderlund is still waiting for the dollar figures before sending out
his solicitation letter to Fire retirees.
Member Willis passed out the City's Administrative Instructions for
lowering the flags. She also explained that the flag policies will be revised
soon to include protocols regarding sister city, etc.
Member Willis spoke with the Library Director regarding grants and was
given sources to research. Member Willis will research the websites with
the assistance of the Library Director.
Member Soderlund inquired where the funds will be stored once received.
Ms. Boyer explained that there would be a deposit account set up as an
asset account that would tag the project so funds can be tracked.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2007-10-29.pdf
PensionBoard,2007-10-29,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 29, 2007
Page 3
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
The board asked Mr. Brandt of the progress on coordinating the Mayor's
schedule with the Pension Board meetings, Mr. Brandt replied that Chris Baines
of the City Manager's office is working on it.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2007-10-29.pdf
PensionBoard,2008-01-28,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 28, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member Robert Follrath at 4:50 p.m.
2.
ROLL CALL: Present: Trustees Robert Follrath, Nancy Elzig, and Karen Willis.
Staff: Juelle Ann Boyer, Chief Financial Officer, Finance and Lelia Faapouli,
Administrative Technician, Human Resources.
Absent: Members Beverly Johnson and William Soderlund
3.
MINUTES: The minutes of the Regular Meeting of October 29, 2007 were
moved for approval by Member Elzig and seconded by Member Willis. Passed
3-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2007:
a.
In the amount of $ 237,449.84 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2007:
a.
In the amount of $ 231,446.85 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF DECEMBER 2007:
a.
In the amount of $ 231,316.50 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-01-28.pdf
PensionBoard,2008-01-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 28, 2008
Page 2
Member Elzig motioned to adopt the consent calendar and seconded by Member Willis.
Passed 3-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending December 31, 2007 was
accepted as presented. Member Willis moved to approve, seconded by
Member Elzig. Passed 3-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Follrath spoke with the Chief of Police who said he notified the
Union Reps, Mark Landes and Ted Horlbeck regarding donation to this
project.
Member Follrath contacted the Eagles regarding their donation and found
they haven't sent the check yet. Member Follrath wanted a solid figure to
give to them, so Ms. Boyer suggested that he use the figure the Public
Works Director gave, the estimated cost of $15,000.
Member Willis stated she was not able to follow up with the Library
Director on researching grant websites, but Member Elzig stated she was
able to research the grant websites but has not found anything to report.
She will continue researching.
5-C.
Memo from Human Resources Director notifying of death of 1079
Pensioner, Harold Miller, Fire Lieutenant, was accepted with regrets on a
motion by Member Elzig and seconded by Member Willis. Passed 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.",PensionBoard/2008-01-28.pdf
PensionBoard,2008-01-28,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 28, 2008
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-01-28.pdf
PensionBoard,2008-04-28,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 28, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:40 p.m.
2.
ROLL CALL: Present: Trustees Nancy Elzig, and Karen Willis. Staff: Juelle Ann
Boyer, Chief Financial Officer, Finance and Lelia Faapouli, Administrative
Technician, Human Resources.
Absent: Members Beverly Johnson and Robert Follrath
3.
MINUTES: The minutes of the Regular Meeting of January 28, 2008 were
moved for approval by Member Elzig and seconded by Member Willis. Passed
3-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JANUARY 2008:
a.
In the amount of $ 227,562.44 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2008:
a.
In the amount of $ 226,147.76 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF MARCH 2008:
a.
In the amount of $ 225,987.43 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-04-28.pdf
PensionBoard,2008-04-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 28, 2008
Page 2
Member Elzig motioned to adopt the consent calendar and seconded by Member Willis.
Passed 3-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending March 31, 2008 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Willis. Passed 3-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Willis had nothing new to report regarding grants. Member Elzig
also reported researching grants on the internet but could not find
anything to report.
Juelle-Ann Boyer suggested a company called eCIVIS that sell their
services to research grants for you. Member Willis will look into it.
5-C.
Memo from Human Resources Director notifying of death of 1079
Pensioners, Alice Aspinall, widow of Battalion Chief - Warren Aspinall,
Robert Nunes, Firefighter and Leonard Engstrom, Police Officer was
accepted with regrets on a motion by Member Elzig and seconded by
Member Willis. Passed 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:46 p.m.",PensionBoard/2008-04-28.pdf
PensionBoard,2008-04-28,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 28, 2008
Page 3
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-04-28.pdf
PensionBoard,2008-07-28,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 28, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:32 p.m.
2.
ROLL CALL: Present: Trustees Nancy Elzig, Robert Follrath and Karen Willis.
Staff: Juelle Ann Boyer, Chief Financial Officer, Finance and Lelia Faapouli,
Administrative Technician, Human Resources. Arrived late: Member Beverly
Johnson
3.
MINUTES: The minutes of the Regular Meeting of April 28, 2008 were moved
for approval by Member Elzig and seconded by Member Willis. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2008:
a.
In the amount of $ 217,134.14 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2008:
a.
In the amount of $ 210,071.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2008:
a.
In the amount of $ 214,630.13 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-07-28.pdf
PensionBoard,2008-07-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 28, 2008
Page 2
Member Follrath motioned to adopt the consent calendar and seconded by Member
Willis. Passed 4-0
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2008 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Willis. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Willis researched the Ecivis website and passed out grant
information from the website. This website handles a lot of local
government grants and charges between $15,000 to $25,000 for their
services. The Board agreed that this website would benefit the City as a
whole to have for their City programs, but decided it was too expensive for
this purpose.
Member Follrath spoke with the Chief of Police who informed him that the
Police Groups will be discussing the donation with their membership.
Member Follrath said he will wait until the Chief of Police or Police Groups
contact him.
Member Follrath also mentioned that he will contact the Eagles again and
that he has not contacted the Elks yet.
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Frances Westmoreland, widow of Police Lieutenant Ralph
Westmoreland was accepted with regrets on a motion by Member Elzig
and seconded by Member Follrath. Passed 5-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Willis informed the Board that this was the last Pension Board meeting
for Juelle Ann Boyer, Chief Financial Officer, because she is retiring. The Board
thanked Juelle Ann Boyer for her service to the Pension board and wished her
well in her retirement. Member Willis informed the Board that the new Interim
Chief Financial Officer is Ann Marie Gallant.",PensionBoard/2008-07-28.pdf
PensionBoard,2008-07-28,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 28, 2008
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-07-28.pdf
PensionBoard,2008-10-27,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 27, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees Robert Follrath, Karen Willis and David Brandt,
Assistant City Manager for Trustee Beverly Johnson. Staff: Ann Marie Gallant,
Interim Chief Financial Officer, Finance and Lelia Faapouli, Administrative
Technician, Human Resources. Absent: Trustee Nancy Elzig
3.
MINUTES: The minutes of the Regular Meeting of July 28, 2008 were moved
for approval by Member Follrath and seconded by Member Willis. Passed 3-0.
4.
CONSENT CALENDAR:
4-A. PENSION PAYROLL FOR THE MONTH OF JULY 2008:
a.
In the amount of $ 210,071.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2008:
a.
In the amount of $ 210,050.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2008:
a.
In the amount of $ 214,630.13 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-10-27.pdf
PensionBoard,2008-10-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 27, 2008
Page 2
Member Follrath motioned to adopt the consent calendar and seconded by Member
Willis. Passed 3-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending September 30, 2008 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Willis. Passed 3-0
5-B. Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Follrath noted that response to requests for donations for the new
flag poles has not been as expected. Fire groups have committed to
donating funds, but Police and other groups have not committed. Member
Follrath requested that this item be taken off the agenda and tabled until
further notice.
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Gladys Jasper, widow of Police Sergeant Jack Jasper, was
accepted with regrets on a motion by Member Follrath and seconded by
Member Willis. Passed 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Follrath requested an updated list of Pensioners. Member Willis will
provide the listing to the Pension Board.",PensionBoard/2008-10-27.pdf
PensionBoard,2008-10-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 27, 2008
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-10-27.pdf
PensionBoard,2009-01-26,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 26, 2009
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:38 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig,
and Susan Freeman, Senior Management Analyst for Trustee Karen Willis.
Staff: Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of October 27, 2008 were
moved for approval by Member Follrath and seconded by Member Elzig with
amendment to Agenda item 5B. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2008:
a.
In the amount of $ 242,220.46 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2008:
a.
In the amount of $ 204,146.75 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF DECEMBER 2008:
a.
In the amount of $ 208,569.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
Member Elzig moved to adopt the consent calendar, with a second by Member Follrath.
Passed 4-0",PensionBoard/2009-01-26.pdf
PensionBoard,2009-01-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 26, 2009
Page 2
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending December 31 2008 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Elzig. Passed 4-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Susan Freeman (for Member Willis) passed out a listing of the current 1079 and
1082 pensioners as requested by the Board at the last meeting.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2009-01-26.pdf
PensionBoard,2009-04-27,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 27, 2009
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Acting Chair William Soderlund at 4:35 p.m.
2.
ROLL CALL:
Present: Acting Chair William Soderlund, Trustees: Robert Follrath, Nancy
Elzig, and Karen Willis. Absent: Trustee Beverly Johnson
Staff: Glenda Jay, Interim Finance Director and Lelia Faapouli, Administrative
Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of January 26, 2009 were
moved for approval by Member Follrath and seconded by Member Elzig. Passed
4-0.
A motion to accept modification to Agenda Item 5B on the minutes of the Regular
Meeting of October 27, 2008 was made by Member Follrath and seconded by
Member Willis. Passed 4-0.
4.
CONSENT CALENDAR:
4-A. PENSION PAYROLL FOR THE MONTH OF JANUARY 2009:
a.
In the amount of $ 203,979.72 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B. PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2009:
a.
In the amount of $ 203,979.72 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2009-04-27.pdf
PensionBoard,2009-04-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 27, 2009
Page 2
4-C. PENSION PAYROLL FOR THE MONTH OF MARCH 2009:
a.
In the amount of $ 216,415.70 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
Member Elzig moved to adopt the consent calendar, seconded by Member Follrath.
Passed 4-0
5.
AGENDA ITEMS:
5-A.
The Interim Finance Director's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending March 31, 2009 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Elzig. Passed 4-0
5-B.
Memo from Human Resources Director notifying of death of 1079
Pensioners, Evelyn Lenehan, widow of Fire Apparatus Operator William
Lenehan, and Roberta Orem, widow of Fire Captain Ray Orem, was
accepted with regrets on a motion by Member Elzig and seconded by
Member Follrath. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Acting Chair Soderlund welcomed the new Interim Finance Director, Glenda Jay,
to the Pension Board meeting.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.",PensionBoard/2009-04-27.pdf
PensionBoard,2009-04-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 27, 2009
Page 3
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2009-04-27.pdf
PensionBoard,2009-07-27,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 27, 2009
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:35 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
Nancy Elzig, and Karen Willis.
Staff: Glenda Jay, Interim Finance Director and Lelia Faapouli, Administrative
Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of April 27, 2009 were moved
for approval by Member Follrath and seconded by Member Elzig. Passed 5-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2009:
a.
In the amount of $ 195,041.91 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2009:
a.
In the amount of $ 194,420.86 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2009:
a.
In the amount of $ 193,830.07 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2009-07-27.pdf
PensionBoard,2009-07-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2009
Page 2
Member Follrath moved to adopt the consent calendar, seconded by Member
Soderlund. Passed 5-0
5.
AGENDA ITEMS:
5-A.
The Interim Finance Director's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2009 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 5-0
5-B.
Memo from Human Resources Director notifying of death of 1079
Pensioners, Roy Ricketts, Fire Apparatus Operator, and Helen Songey,
widow of Asst Fire Chief Albert Songey, was accepted with regrets on a
motion by Member Soderlund and seconded by Member Elzig. Passed
5-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2009-07-27.pdf
PensionBoard,2009-10-26,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 26, 2009
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:32 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
Absent: Nancy Elzig and Karen Willis.
Staff: Susan Freeman, Senior Management Analyst, Human Resources and
Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of July 27, 2009 were moved
for approval by Member Follrath and seconded by Member Soderlund. Passed
3-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2009:
a.
In the amount of $ 182,976.88 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2009:
a.
In the amount of $ 182,976.91 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2009:
a.
In the amount of $ 186,964.80 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2009-10-26.pdf
PensionBoard,2009-10-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 26, 2009
Page 2
Member Follrath moved to adopt the consent calendar, seconded by Member
Soderlund. Passed 3-0.
5.
AGENDA ITEMS:
5-A.
The Interim Finance Director's Financial Report for City of Alameda Police
and Fire Pension Funds ending September 30, 2009 was accepted as
presented. Member Soderlund moved to approve, seconded by Member
Follrath. Passed 3-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Follrath inquired if there were any pensioner deaths this quarter. Staff
replied that there were no deaths this quarter.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:35 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2009-10-26.pdf
PensionBoard,2010-01-25,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 25, 2010
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:40 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
Nancy Elzig and Karen Willis.
Staff: Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of October 26, 2009 were
moved for approval by Member Follrath and seconded by Member Elzig. Passed
5-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2009:
a.
In the amount of $ 182,976.91 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2009:
a.
In the amount of $ 177,777.83 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF DECEMBER 2009:
a.
In the amount of $ 181,627.72 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2010-01-25.pdf
PensionBoard,2010-01-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 25, 2010
Page 2
Member Follrath moved to adopt the consent calendar, seconded by Member
Soderlund. Passed 5-0.
5.
AGENDA ITEMS:
5-A. The Financial Report for City of Alameda Police and Fire Pension Funds
ending December 31, 2009 was accepted as presented. Member Elzig
moved to approve, seconded by Member Soderlund. Passed 5-0
5-B.
The memo from Human Resources Director notifying of death of a 1079
Pensioner, Ernestine McCart, widow of Police Officer Elwood McCart, was
accepted with regrets on a motion by Member Elzig and seconded by
Member Follrath. Passed 5-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2010-01-25.pdf
PensionBoard,2010-04-26,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 26, 2010
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:37 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
and Nancy Elzig. Absent: Karen Willis.
Staff: Susan Freeman Senior Management Analyst, Human Resources and
Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of January 25, 2010 were
moved for approval by Member Follrath and seconded by Member Elzig. Passed
4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JANUARY 2010:
a.
In the amount of $ 177,777.83 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2010:
a.
In the amount of $ 177,938.79 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,614.10 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF MARCH 2010:
a.
In the amount of $ 181,708.19 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2010-04-26.pdf
PensionBoard,2010-04-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 26, 2010
Page 2
Member Follrath moved to adopt the consent calendar, seconded by Member
Soderlund. Passed 4-0.
5.
AGENDA ITEMS:
5-A. The Financial Report for City of Alameda Police and Fire Pension Funds
ending March 31, 2010 was accepted as presented. Member Soderlund
asked about the Pension Payroll & Health Benefits Expenditures on the
Financial Report: 1) Is the title correct?, 2) Are there Health benefit costs
included in the amount shown on the report and if so, could the numbers
be broken down to show the Health benefit costs?, 3) Is the data for nine
months ended, 4) How do the numbers relate to the numbers on the
Pension Payroll memo, and 5) Do the 1082 recipients receive health
premium reimbursement from the City? Human Resources will research
and report back at next Pension meeting.
Member Elzig moved
to
approve, seconded by Member Soderlund. Passed 4-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:54 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2010-04-26.pdf
PensionBoard,2010-07-26,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 26, 2010
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:39 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
and Karen Willis . Absent: Nancy Elzig
Staff: Susan Freeman, Senior Management Analyst, Human Resources.
Member of the Public: Katherine Johnson
3.
MINUTES: The minutes of the Regular Meeting of April 26, 2010 were moved
for approval by Member Follrath and seconded by Member Soderlund. Passed
4-0.
4.
CONSENT CALENDAR:
4-A. PENSION PAYROLL FOR THE MONTH OF APRIL 2010:
a.
In the amount of $ 177,858.30 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2010:
a.
In the amount of $ 177,858.30 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2010:
a.
In the amount of $ 177,267.73 for the members under
Pension Ordinance No. 1079, N.S.",PensionBoard/2010-07-26.pdf
PensionBoard,2010-07-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 26, 2010
Page 2
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
Member Soderlund moved to adopt the consent calendar, seconded by Member
Follrath. Passed 4-0.
5.
AGENDA ITEMS:
5-A. The Financial Report for City of Alameda Police and Fire Pension Funds
ending June 30, 2010 was accepted as presented.
5-B. Staff presented information (attached) in response to questions asked at
the April 26, 2010 meeting about the Pension Payroll & Health Benefits
Expenditures on the Financial Report.
1) and 2): Health Benefits are not included in the Pension Payroll &
Health Benefits Expenditure line, as the 1082 funds ran out quite a
while ago. The title is a carryover from that era.
3) The data shown on the Financial Report for the Period ending March
31, 2010 is for nine months ended March 31, 2010,
4) The numbers on the Pension Payroll memo are for the most recent
quarter, while the numbers on the Financial Report are cumulative
for the fiscal quarter to date; and
5) The 1082 recipients receive no health premium reimbursement from
the City, in accordance with the Agreement Transferring 1082
Pension System Members to PERS.
Member Soderlund asked if there is an ""escalator"" in the 1082 plan. Staff
will research and report back at the next Pension Board meeting.
5-C Notification of death of Nita Evans, widow of Firefighter Lewis Evans, was
accepted with regret. Member Follrath moved to accept, seconded by
Member Soderlund. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.",PensionBoard/2010-07-26.pdf
PensionBoard,2010-07-26,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 26, 2010
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2010-07-26.pdf
PensionBoard,2010-10-25,1,"OF
R
B
$
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 25, 2010
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:35 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
and Karen Willis. Absent: Nancy Elzig
Staff: Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of July 26, 2010 were moved
for approval by Member Follrath and seconded by Member Soderlund. Passed
4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2010:
a.
In the amount of $ 173,526.59 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2010:
a.
In the amount of $ 173,526.59 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2010:
a.
In the amount of $ 177,267.73 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2010-10-25.pdf
PensionBoard,2010-10-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 25, 2010
Page 2
Member Soderlund moved to adopt the consent calendar, seconded by Member
Follrath Passed 4-0.
5.
AGENDA ITEMS:
5-A. The Financial Report for City of Alameda Police and Fire Pension Funds
ending September 30, 2010 was accepted as presented. Member Follrath
moved to approve, seconded by Member Willis. Passed 4-0
5-B. The information regarding the Financial Report for City of Alameda Police
and Fire Pension Funds was accepted as presented. Member Follrath
moved to approve, seconded by Member Willis. Passed 4-0
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Eleanore Tulloh, widow of Chief of Police William Tulloh, was
accepted with regrets on a motion by Member Follrath and seconded by
Member Soderlund. Passed 4-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Soderlund asked if the 1082 Retirees received medical insurance.
Member Willis explained that medical insurance was not a part of the plan. The
health insurance benefit was provided to those who transferred from the 1082
Plan to PERS. There were only two individuals who chose to stay under the
1082 Plan.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:52 p.m.
Respectfully submitted.
American
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2010-10-25.pdf
PensionBoard,2011-01-31,1,"CIVY
OF
TERRA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 31, 2011
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:35 p.m.
2.
ROLL CALL:
Present: Chair Marie Gilmore
Trustees: Robert Follrath, Nancy Elzig and
Karen Willis.
Absent: William Soderlund
Staff: Fred Marsh, Controller, Finance.
3.
MINUTES: Due to the absence of Member Soderlund and the fact that Member
Elzig was not present at the Pension Board meeting in October, the minutes
could not be approved. These minutes will be placed on the April 25, 2011
agenda.
4.
CONSENT CALENDAR:
4-A. PENSION PAYROLL FOR THE MONTH OF OCTOBER 2010:
a.
In the amount of $ 169,694.00 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-B. PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2010:
a.
In the amount of $ 164,400.00 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF DECEMBER 2010:
a.
In the amount of $ 168,003.00 for the members under
Pension Ordinance No. 1079, N.S.",PensionBoard/2011-01-31.pdf
PensionBoard,2011-01-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 31, 2011
Page 2
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
Member Follrath moved to accept the consent calendar, seconded by Member Elzig.
Motion Passed 4-0.
5.
AGENDA ITEMS:
5-A. Financial Report for City of Alameda Police and Fire Pension Funds
Ending December 31, 2010 was accepted as presented by Member
Follrath. Member Willis seconded the motion which was Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Discussion ensued regarding the reason the Financial Report was reported
separately from the Pension Payroll. Controller Marsh asked if the Board would
prefer to have both reports submitted together as one agenda item. The Board
agreed that combining the reports would be preferable as an Agenda item. This
change will take place for the April 2011 meeting.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
Rannwells
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2011-01-31.pdf
PensionBoard,2011-04-25,1,"OF
City
TERRA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 25, 2011
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:31 p.m.
2.
ROLL CALL:
Present: Chair Marie Gilmore Trustees: Robert Follrath, William Soderlund and
Karen Willis.
Absent: Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician III, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of October 25, 2010 were moved for
approval by Member Follrath and seconded by Member Willis. Passed 3-0 with
one abstaining.
The minutes of the Regular Meeting of January 31, 2011 were moved for
approval by Member Follrath and seconded by Member Willis. Passed 3-0 with
one abstaining.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2011
and City of Alameda Police & Fire Pension Funds Financial Reports For
the Period Ending March 31, 2011 from Fred Marsh, Controller, was
accepted as presented by Member Soderlund and seconded by Member
Follrath. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Soderlund stated that he knew of a 1082 Pensioner who was planning
on marrying a widow of a 1082 Pensioner and that they were concerned about
the benefits. Member and Secretary to the Board Karen Willis told the Board that",PensionBoard/2011-04-25.pdf
PensionBoard,2011-04-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 25, 2011
Page 2
she had met with these individuals and explained to them that the widow would
lose her City paid retiree health benefits should she remarry and that the
Pensioner would not be able to add her to his City paid retiree health. Member
Soderlund stated that both the Pensioner and the widow of the Pensioner
understood that the widow would have to give up her medical benefits if they wed
as this benefit is not transferable.
Member and Secretary to the Board Willis also mentioned that the recent widow
of a firefighter will not be receiving City paid retiree health benefits as the
firefighter was not retired from the City at the time of his death. The benefits for
the widow are being provided through a state program under a service related
death which are similar to a full pension benefit and retiree health benefit.
Member Follrath acknowledged the death of Phillip Bonadona (Retired Police
Sergeant) and requested a condolence letter be sent to his widow.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:39 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2011-04-25.pdf
PensionBoard,2011-07-25,1,"CITY
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 25, 2011
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:34 p.m.
2.
ROLL CALL:
Present: Chair Marie Gilmore Trustees: Robert Follrath, William Soderlund,
Nancy Elzig and Karen Willis.
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician III, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of April 25, 2011 were moved for approval
by Member Follrath and seconded by Member Soderlund. Passed 5-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2011
and City of Alameda Police & Fire Pension Funds Financial Reports For
the Period Ending June 30, 2011 from Fred Marsh, Controller.
Mr. Marsh noted an error on the date of the agenda for the July 25, 2011
meeting. The ""Pension Payroll and Financial Reports - Quarter Ending
June 31, 2011"" should be June 30, 2011. He also noted that the ""City of
Alameda Police & Fire Pension Funds Financial Reports For the Period
Ending June 30, 2011"" report had an error in the middle of the report. He
stated that the Preliminary Results of Operations for six months ending
December 31, 2010 should not be shown in this report. Mr. Marsh then
reviewed the entire report with the Board and stated that the 1079 and
1082 amounts will be adjusted at the year end.
Member Elzig moved to accept the report with the noted corrections,
which was seconded by Member Follrath. Passed 5-0.",PensionBoard/2011-07-25.pdf
PensionBoard,2011-07-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2011
Page 2
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Follrath asked if the Pension Board was going to be advised on the new
Fire and Police pension plan changes. Member and Secretary to the Board
Willis explained that safety employees under the new Memorandum of
Understandings that were recently adopted will be contributing an additional 2%
toward their PERS pensions which is technically a part of the employer's
contribution to PERS. This means that safety employees will go from
contributing 9% to 11% of their earnings to their pension.
The changes made to the retiree health care benefit are that current safety
employees must be employed with the City at least five years to be eligible and
will be reimbursed at either the Kaiser or Blue Shield rates for up to the two party
rate. Safety employees hired after June 7, 2011, must work at least ten years to
be eligible and will be reimbursed at either the Kaiser or Blue Shield rate at the
single party rate only.
Member and Secretary to the Board Willis went on to explain that these are
structural changes that needed to be made in order for these benefits to be
sustainable in the future. She pointed out that these changes do not in any way
impact current retirees and do not impact either the 1079 or 1082 pension plans.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2011-07-25.pdf
PensionBoard,2011-10-31,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 31, 2011
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:37 p.m.
2.
ROLL CALL:
Present: Trustees: Robert Follrath, William Soderlund and Karen Willis.
Absent: Chair Marie Gilmore and Trustee Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Marsha Merrick, Administrative
Assistant, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of July 25, 2011 were moved for approval by
Member Follrath and seconded by Member Willis. Passed 3-0.
4.
AGENDA ITEMS:
4-A.
Pension Payroll and Financial Reports - Quarter Ending September 30,
2011 and City of Alameda Police & Fire Pension Funds Financial Reports
for the Period Ending September 30, 2011 from Fred Marsh, Controller.
Mr. Marsh presented the draft reports for the quarter. The number of
members remained the same; contributions also remained the same.
There had been an actuarial performed on the plan recently. The average
age of the remaining 1079 members is 85.
Member Willis moved to accept the report, which was seconded by
Member Follrath. Passed 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2011-10-31.pdf
PensionBoard,2011-10-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 31, 2011
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:43 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2011-10-31.pdf
PensionBoard,2012-01-30,1,"any
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 3:30 P.M., JANUARY 30, 2012
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 3:35 p.m.
2.
ROLL CALL:
Present: Trustees: Marie Gilmore, William Soderlund and Holly Brock-Cohn
Absent: Trustees: Robert Follrath and Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
Approval of the minutes of the Regular Meeting of October 31, 2011 was put on
hold until the next meeting. The Mayor said she would ask the City Clerk's office
if minutes can be approved without a quorum, since there were three members
present at the meeting and one has since retired and is no longer on the board.
4.
AGENDA ITEMS:
4-A.
Pension Payroll and Financial Reports - Quarter Ending December 31,
2011 and City of Alameda Police & Fire Pension Funds Financial Reports
for the Period Ending December 31, 2011 from Fred Marsh, Controller.
Member Soderlund moved to accept the report, which was seconded by
Member Marie Gilmore. Passed 3-0
4-B
Notice from Human Resources Director regarding the death of two 1079
Pensioners - Verlene Baker, widow of Police Officer Stanley Baker and
Lucille Preminger, widow of Police Sergeant Milton Preminger was
accepted with regrets.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2012-01-30.pdf
PensionBoard,2012-01-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, Janurary 30, 2012
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 3:43 p.m.
Respectfully submitted,
Hollysmill
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2012-01-30.pdf
PensionBoard,2012-04-30,1,"any
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 3:30 P.M., APRIL 30, 2012
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:35 p.m.
2.
ROLL CALL:
Present: Trustees: Marie Gilmore, William Soderlund, Robert Follrath and Holly
Brock-Cohn
Absent: Trustee: Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of October 31, 2011 was accepted by the
Pension Board with notation if Member was present at meeting or not: Robert
Follrath-Accept, present; William Soderlund-Accept, present; Holly Brock-
Cohn-Accept, not present; Marie Gilmore-Accept, not present; and Fred Marsh-
Accept, present.
The minutes of the Regular Meeting of January 30, 2012 was moved for approval
by Member Soderlund and seconded by Member Brock-Cohn. Passed 3-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2012
and City of Alameda Police & Fire Pension Funds Financial Reports for
the Period Ending March 31, 2012 from Fred Marsh, Controller. Member
Soderlund moved to accept the report, which was seconded by Member
Follrath. Passed 4-0",PensionBoard/2012-04-30.pdf
PensionBoard,2012-04-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 30, 2012
Page 2
4-B
Notice from Human Resources Director regarding the death of two 1079
Pensioners - Muriel Miesner widow of Firefighter Bernard Miesner and
Ernest L. Servente, Fire Chief, was accepted with regrets on a motion
from Member Soderlund and seconded by Member Follrath. Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
HollyBice
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2012-04-30.pdf
PensionBoard,2012-07-30,1,"GITY
OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 3:30 P.M., JULY 30, 2012
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:30 p.m.
2.
ROLL CALL:
Present: Trustees: Marie Gilmore, William Soderlund, Robert Follrath and Holly
Brock-Cohn
Absent: Trustee: Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of April 30, 2012 was moved for approval by
Member Follrath and seconded by Member Soderlund. Passed 4-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2012
and City of Alameda Police & Fire Pension Funds Financial Reports for
the Period Ending June 30, 2012 from Fred Marsh, Controller. Member
Follrath moved to accept the report, which was seconded by Member
Soderlund. Passed 4-0
4-B
Board Members were reminded to watch the training video regarding the
Sunshine Ordinance and to turn in their signed Sunshine Ordinance
Declaration.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2012-07-30.pdf
PensionBoard,2012-07-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 30, 2012
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:35 p.m.
Respectfully submitted,
Holly S.COL
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2012-07-30.pdf
PensionBoard,2012-10-29,1,"of
of
ORATED
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 29, 2012
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:32 p.m.
2.
ROLL CALL:
Present: Trustees: Marie Gilmore, William Soderlund, Robert Follrath and Holly
Brock-Cohn
Absent: Trustee: Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of July 30, 2012 was moved for approval by
Member Follrath and seconded by Member Soderlund. Passed 4-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2012 and City of Alameda Police & Fire Pension Funds Financial Reports
for the Period Ending September 30, 2012 from Fred Marsh, Controller.
Member Follrath moved to accept the report, which was seconded by
Member Soderlund. Passed 4-0
4-B.
Board Members were reminded to watch the training video regarding the
Sunshine Ordinance and to turn in their signed Sunshine Ordinance
Declaration.
4-C. Notice from Human Resources Director regarding the death of a 1079
Pensioner - Louis Johnson, Assistant Fire Chief, was accepted with
regrets on a motion from Member Soderlund and seconded by Member
Follrath. Passed 4-0",PensionBoard/2012-10-29.pdf
PensionBoard,2012-10-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 29, 2012
Page 2
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
Jifk
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2012-10-29.pdf
PensionBoard,2013-01-28,1,"e
the
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 28, 2013
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair William Soderlund at 4:33 p.m.
2.
ROLL CALL:
Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig and Holly
Brock-Cohn
Absent: Trustee Marie Gilmore
Staff: Elizabeth Warmerdam, Assistant City Manager, Fred Marsh, Controller,
Brad Farmer, Accounting Supervisor, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of October 29, 2012 was moved for approval
by Member Follrath and seconded by Member Brock-Cohn. Passed 3-0
4.
AGENDA ITEMS:
4-A.
Pension Payroll and Financial Reports - Quarter Ending December 31,
2012 and City of Alameda Police & Fire Pension Funds Financial Reports
for the Period Ending December 31, 2012 from Fred Marsh, Controller.
Member Elizig moved to accept the report, which was seconded by
Member Follrath. Passed 4-0
4-B. AB 1234 Mandatory Ethics Training reminder was given to Board
members. Member Follrath handed his certificate in (which he did on
line). If training is done on line it is free, or you can request the self-study
materials and take two self-assessment tests at $25 per test. The City will
reimburse your costs.",PensionBoard/2013-01-28.pdf
PensionBoard,2013-01-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 28, 2013
Page 2
4-C. Notice from Human Resources Director regarding the death of a 1079
Pensioner - Robert Schreiber, Police Officer, was accepted with regrets
on a motion from Member Follrath and seconded by Member Elzig.
Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
lifty
the
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2013-01-28.pdf
PensionBoard,2013-04-29,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 29, 2013
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 360
1.
The meeting was called to order by Chair Marie Gilmore at 4:35 p.m.
2.
ROLL CALL:
Present: Trustees Marie Gilmore, William Soderlund, Robert Follrath. Nancy
Elzig arrived at 4:40 pm.
Staff: Elizabeth Warmerdam, Assistant City Manager, Fred Marsh, Controller,
Jill Kovacs, Senior Management Analyst, Human Resources, Lelia Faapouli,
Administrative Technician, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of January 28, 2013 was moved for approval
by Member Follrath and seconded by Member Soderlund. Passed 3-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2013
and City of Alameda Police & Fire Pension Funds Financial Reports for
the Period Ending March 31, 2013 from Fred Marsh, Controller. Member
Soderlund moved to accept the report, which was seconded by Member
Follrath. Passed 4-0
4-B.
AB 1234 Mandatory Ethics Training reminder was given to Board
members to turn in their forms after completing the training.
4-C. Statement of Economic Interests, Form 700 was sent out to Board
members to review and complete forms. Members Soderlund and Follrath
turned in their forms. Member Elzig will turn in her form this week.",PensionBoard/2013-04-29.pdf
PensionBoard,2013-04-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 29, 2013
Page 2
4-D.
Notice from Human Resources Director regarding the death of a 1079
Pensioner - Clarence Dockery, Fire Captain, was accepted with regrets
on a motion from Member Soderlund and seconded by Member Follrath.
Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2013-04-29.pdf
PensionBoard,2013-10-28,1,"any
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 28, 2013
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:37 p.m.
2.
ROLL CALL:
Present: Trustees Marie Gilmore, William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Robert Follrath
Staff: Elizabeth Warmerdam, Assistant City Manager, Fred Marsh, Finance
Director, Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of July 28, 2013 was moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 4-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2013 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2013 was presented by Fred Marsh, Finance
Director. Mr. Marsh also answered the questions from the last meeting about the
Administrative Expenses, which are the actuarial costs for 1079/1082 plans by
Bartel and Associates and an annual audit by Maze & Associates. The reports
were moved for approval by Member Soderlund and seconded by Member Elzig.
Passed 4-0
4-B. The new Agenda Format on the City Website was presented and
explained to the Board by Member Kovacs. A copy of the new format was
handed out so Members could see the difference between the old and new
formats. The new agenda format is processed through Legistar, a centralized
system where agendas, reports, and minutes are posted to the City Website. On",PensionBoard/2013-10-28.pdf
PensionBoard,2013-10-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 28, 2013
Page 2
the website, the parts that are underlined are active links to the documents.
Historically, all communications for the Pension Board have gone out hard copy,
so it was asked if the Board would like to continue that or receive it electronically.
Chair Gilmore suggested that when the packet is ready to go out, an email
should be sent out saying your packet is ready online. She asked if the packet
could also be put on ILegislate for viewing on the IPad and then demonstrated
how ILegislate works and how you can pull up the different agendas on the IPad.
We will check with the City Clerk on this. Member Elzig liked the idea of an email
being sent to notify of the packet and is willing to print out the information.
Member Soderlund is also willing to receive the packet electronically. We will
check with Member Follrath for his preference at the next meeting.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no Pension Board communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
lifth
Jill Kovacs
Interim Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2013-10-28.pdf
PensionBoard,2014-01-27,1,"tooks
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 27, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:30 p.m.
2.
ROLL CALL:
Present: Trustees Marie Gilmore, William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Robert Follrath
Staff: Fred Marsh, Finance Director, Lelia Faapouli, Administrative Technician,
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of October 28, 2013 was moved for approval
by Member Soderlund and seconded by Member Elzig. Passed 4-0
4.
AGENDAITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2013 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2013 was presented by Fred Marsh, Finance
Director. The reports were moved for approval by Member Soderlund and
seconded by Member Elzig. Passed 4-0
4-B. Memo regarding the death of 1079 Pensioners - Frances Gustin (Widow
of Firefighter Alfred Gustin Jr.) deceased 12/8/13 and John T Reilly (Fire
Apparatus Operator) deceased 1/3/14 was accepted with regret by Member
Soderlund and seconded by Member Elzig. Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2014-01-27.pdf
PensionBoard,2014-01-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 27, 2014
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no Pension Board communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
tifth
Jill Kovacs
Interim Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2014-01-27.pdf
PensionBoard,2014-04-28,1,"GOVY
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 28, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Trustee, Interim Human Resources
Manager/Secretary to the Pension Board, Jill Kovacs at 4:36 p.m.
2.
ROLL CALL:
Present: Trustees: William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Marie Gilmore and Robert Follrath
Staff: Fred Marsh, Finance Director, Lelia Faapouli, Administrative Technician,
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of January 27, 2014 was moved for approval
by Trustee Soderlund and seconded by Trustee Elzig. Passed 3-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2014
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2014 was presented by Fred Marsh, Finance Director.
The reports were moved for approval by Member Soderlund and seconded by
Member Elzig. Passed 3-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2014-04-28.pdf
PensionBoard,2014-04-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 28, 2014
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Form 700 was received by Trustees Elzig and Soderlund. Board trustees were
reminded that Sunshine Training was also required. They were advised that
training would be conducted in the Council Chambers on 5/15/14 and 5/29/14 or
that they could take it online. Sunshine Training acknowledgement forms were
distributed via email.
The Pension Board was concerned about Pension Board Trustee Robert
Follrath, who has been absent from meetings due to health issues. The Board
wants Trustee Follrath to know he is in their thoughts and that they wish him
good health and that he would be able to attend future meetings.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:46 p.m.
Respectfully submitted,
if
Jill Kóvacs
Interim Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2014-04-28.pdf
PensionBoard,2014-07-28,1,"a
The
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 28, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:32 p.m.
2.
ROLL CALL:
Present: Trustees: William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Robert Follrath
Staff: Fred Marsh, Finance Director, Tiffany llacqua, HR Analyst I, Human
Resources.
3.
MINUTES:
The minutes of the Regular Meeting of April 28, 2014 was moved for approval by
Trustee Elzig and seconded by Trustee Soderlund. Passed 3-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2014
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending June 30, 2014 was presented by Fred Marsh, Finance Director.
The reports were moved for approval by Member Elzig and seconded by Member
Soderlund. Passed 3-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2014-07-28.pdf
PensionBoard,2014-07-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 28, 2014
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Sunshine Training link and acknowledgement forms to be emailed to Trustees.
The Pension Board is concerned about Pension Board Trustee Robert Follrath,
and asked if he would attend the meeting if he was picked up or if the meeting
was moved to Conference Room 360 that is closer to the elevator. Lia Faapouli
of HR Dept will check with Trustee Robert Follrath.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
sight
Jill Kovács
Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2014-07-28.pdf
PensionBoard,2014-10-27,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 27, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:30 p.m.
2.
ROLL CALL:
Present: Trustees: William Soderlund, and Elizabeth Wamerdam (designated
Secretary by City Manager for October 27, 2014 meeting)
Absent: Robert Follrath, Nancy Elzig,
Staff: Juelle-Ann Boyer, Interim Finance Director, Lelia Faapouli, Administrative
Technician, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of July 28, 2014 were presented but
designated Secretary Elizabeth Warmerdam abstained from voting since she
was not in attendance at that meeting and there was not a quorum to vote. The
July 28, 2014 minutes will be held for approval at the next meeting.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2014 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2014 were presented by Juelle-Ann Boyer, Interim
Finance Director. Member Soderlund inquired why the third quarter total went up
on Pension Payroll and Financial Report, Juelle-Ann Boyer will research. The
reports were moved for approval by Member Soderlund and seconded by
designated Secretary Warmerdam. Passed 3-0",PensionBoard/2014-10-27.pdf
PensionBoard,2014-10-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 27, 2014
Page 2
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no Pension Board communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
are
Elizabeth Warmerdam
Assistant City Manager
and Secretary to the Pension Board",PensionBoard/2014-10-27.pdf
PensionBoard,2015-01-26,1,"Big
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 26, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:44 p.m.
2.
ROLL CALL:
Present: Trustees: Trish Herrera Spencer, William Soderlund, Nancy Elzig,
Bruce Edwards, and Jill Kovacs
Staff: Brad Farmer: Finance Department, Robin Young and Lelia Faapouli:
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of July 28, 2014 was moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 3-0 with
2
abstaining.
The minutes of the Regular Meeting of October 27, 2014 - Since Members Elzig
and Kovacs were not in attendance at that meeting, they met earlier with Lelia
Faapouli who briefed them on the meeting notes and are now prepared to vote
on the minutes. Chair Herrera Spencer and Member Edwards were not on the
Board until January 2015. Member Soderlund made a motion to accept the
minutes and was seconded by Member Kovacs. Passed 3-0 with 2 abstaining.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2014 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2014 were presented by Brad Farmer, Finance
Supervisor. It was asked at the last meeting why the third quarter went up on the
Pension Payroll and Financial Report. Brad Farmer noted that changes were
decreased in November due to a retiree passing away, and increased in",PensionBoard/2015-01-26.pdf
PensionBoard,2015-01-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 26, 2015
Page 2
December due to payment of new higher Uniform Allowance. Notation for
changes will be included on the bottom of future reports.
Member Soderlund asked why 1082 Health Benefits cost on the Financial Report
is for six months. Brad Farmer answered that the top portion is for three months
and the bottom total is for six months for Health Benefits only. There are
currently 26 1079 pensioners and two 1082 pensioners. The reports were
moved for approval by Member Soderlund and seconded by Member Elzig.
Passed 4-0 with 1 abstaining.
4-B. Memo regarding the death of 1079 Pensioner - Sally Reilly (Widow of Fire
Apparatus Operator John Reilly) deceased 10/26/14, was accepted with regret
by Member Elizg and seconded by Member Soderlund. Passed 5-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the Public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Kovacs officially welcomed new Mayor and Chair, Trish Herrera
Spencer and new Police Representative, Bruce Edwards, to the Pension Board.
Member Kovacs explained that the Pension Board meets quarterly, and is
responsible for oversight of Pension benefits for 28 Retirees or survivors. These
former sworn Safety employees committed their careers to the safety of the
residents of the City of Alameda, so the Pension Board has an important
fiduciary responsibility to oversee their pension benefits.
Member Soderlund requested a letter be sent to former Member Bob Follrath to
thank him for his service to the Pension Board.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
If
Jill Koyács
Secretary to the Pension Board",PensionBoard/2015-01-26.pdf
PensionBoard,2015-04-27,1,"00
the
The
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 27, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:35 p.m.
2.
ROLL CALL:
Present: Trustees: Trish Herrera Spencer, William Soderlund, Nancy Elzig, and
Jill Kovacs. Absent: Bruce Edwards
Staff: Elena Adair, Finance Director; Brad Farmer, Acting Financial Services
Manager, and Lelia Faapouli, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of January 26, 2015 was moved for approval
by Member Soderlund and seconded by Member Elzig. Passed 4-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2015
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2015 were accepted as presented and moved for
approval by Member Soderlund and seconded by Member Elzig. Passed 4-0.
Finance Director Adair brought up a question from the auditors: Do we need to
have a separate annual financial report for the Pension Funds? The Pension
Ordinance does not say we need to have separately audited financial statements
for 1079 and 1082 Pensioners. The Ordinance requires Finance to provide the
Board with a report as we are doing now, but does not ask for a separate annual
financial report. This raises the question, should we continue to have auditors
issue a separate report for these particular Pension plans or can we stop these
reports, which cost the City $10,000. Acting Financial Services Manager Farmer",PensionBoard/2015-04-27.pdf
PensionBoard,2015-04-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 27, 2015
Page 2
said that this is redundant reporting since the same information is in the City's
Comprehensive Annual Financial Report (CAFR) and as such, is still subject to
normal full audit testing. This proposal is to eliminate the external audit and the
separate end of year financial report and save the City $10,000.
Chair Herrera Spencer would like this issue to be on the agenda for the next
meeting so the Board can review and give feedback before deciding and so the
public can be notified. Since we are talking about not having a separate external
audit, it has to be reflected formally because it is a significant change.
Member Kovacs asked the Finance Department to provide a report to the Board
stating what the Ordinance says, what we have been doing and what we are
proposing to do. Chair Herrera Spencer would like to see a copy of the last
external audit attached to the report because that is what is being eliminated in
the future.
Member Kovacs asked if the CAFR includes the required information as a
separate section so the Board could readily locate it. Acting Financial Services
Manager Farmer stated that it is under the ""Trust & Agency"" section. He said the
City is duplicating efforts. The City changed auditors and this new firm
questioned if the separate report is needed. The Pension Ordinance specifically
says there is a report due and that the report should be presented to Council at
the end of the fiscal year and we have been complying by providing a separate
report. The auditors are recommending that we comply with this requirement
through the CAFR versus a separate report.
Chair Herrera Spencer asked if auditors are working now, and was informed that
they would be back in June and then in September for the final audit. Acting
Financial Services Manager Farmer replied that the next Pension Board meeting
will be in July, and the Board can make a decision at that time in time for the final
audit. Member Kovacs asked Finance staff to provide the Board with both the
last Pension Plan audit report and the corresponding CAFR page, so the Board
can see what we are giving up and what we are getting.
Chair Herrera Spencer asked for the $10,000 cost reduction information to be
provided in writing. Member Soderlund asked if this had to go to Council. Acting
Financial Services Manager Farmer advised that Council needs to approve if
funding goes up but not when it goes down. However, the Board can make an
official recommendation. Member Soderlund asked if recommendation to stop
the end of year separate report, is agreed on at the July meeting, if that is
enough time to cancel $10,000 for this year. Finance Director Adair said it
should be enough time, that this is a part of the City's CAFR contract so the
report has to be done anyway. The $10,000 is to issue the separate report.",PensionBoard/2015-04-27.pdf
PensionBoard,2015-04-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 27, 2015
Page 3
4-B. Memo regarding the death of 1079 Pensioner - Consuelo Servente
(Widow of Fire Chief Ernest Servente) deceased 10/26/14, was accepted with
regret by Member Elzig and seconded by Member Soderlund. Passed 4-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Kovacs shared with the Board that this is the last meeting for Acting
Financial Services Manager, Brad Farmer, as he will be heading off to Pittsburg
to be their Finance Director. The Board thanked him for his reports and wished
him well.
Member Soderlund asked about the thank-you letter to former Pension Board
member Robert Follrath. Member Kovacs shared a copy of what was sent to Mr.
Follrath by the City Clerk, a certificate and thank you letter with her personal note
on letter. Member Kovacs provided a thank you letter on the Mayor's letterhead
from the Pension Board for all Pension Board members to sign and to be mailed
to Mr. Follrath.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
tifk
Jill Koyacs
Secrétary to the Pension Board",PensionBoard/2015-04-27.pdf
PensionBoard,2015-07-27,1,"en
S
S
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 27, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:34 p.m.
2.
ROLL CALL:
Present: Trustees: Trish Herrera Spencer, William Soderlund, Nancy Elzig, and
Jill Kovacs. Absent: Bruce Edwards
Staff: Elena Adair, Finance Director; Robin Young, Senior Human Resources
Analyst; Sharlene Shikhmuradova, Administrative Technician; and Lelia
Faapouli, Administrative Technician from Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of April 27, 2015 was moved for approval by
Member Soderlund and seconded by Member Elzig. Passed 4-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2015
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending June 30, 2015 were accepted as presented and moved for
approval by Member Elzig and seconded by Member Soderlund. Passed 4-0.
4-B. Recommendation to Produce Pension Trust Funds Annual Financial
Reports only in the Comprehensive Annual Financial Report (CAFR).
Elimination of the separate 1079 & 1082 Financial report will save the City
$10,000 per year. Elena Adair, Finance Director, noted that one of the inquiries
from the Board at the last meeting was if we can get written notice from the
auditors of the reduction in cost of $10,000 with the elimination of this report.",PensionBoard/2015-07-27.pdf
PensionBoard,2015-07-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2015
Page 2
Finance Director Adair made the request to the auditors for written confirmation
but has not heard back from them yet. She has a verbal confirmation and is
awaiting written notice from them.
The Mayor inquired if we should wait until we get the written notice. Member
Kovacs said that we want to move forward because there is a timing issue.
Finance Director Adair said we want to move this issue through because it will be
too late if we wait for Board approval at the next meeting in October. As
mentioned at the last meeting, the auditors asked if we really need this separate
report before the CAFR is produced. City Auditor (elected) Kevin Kearny asked
as well. That is why this issue was presented at the April meeting in order to
stop the separate report, since it is already presented in the CAFR.
Samples of the reports requested at the last meeting were attached to the
agenda for this meeting, and consist of the separate report currently done by
auditors with the same information as presented in the CAFR. Also attached
were the Ordinances (1079 and 1082). Finance Director Adair first presented
the excerpts from the CAFR that shows the Pension funds as of fiscal year
ended June 30, 2014, and explained that this is the report to the City Council
which includes the Pension Funds Reports and shows cash and benefits. It also
shows the income statement: what was contributed to the General Fund and
deductions, and how much was paid out to Pensioners for their pension pay and
contractual costs. Besides the actual dollars, this report also provides some
additional information about the Police and Fire pension plans with the special
notes in the financial statements.
Finance Director Adair then presented the separate report proposed for
elimination, ""City of Alameda, California, Police and Fire Retirement System
Pension Plans 1079 and 1082, Basic Financial Statements, for the Years Ended
June 30, 2014 and June 30, 2013"". Finance Director Adair explained
that
generally all the information is the same in this report as in the CAFR, except the
auditors issue a separate opinion on the Pension Plan that takes a little more
work for them to do. The items that are not included in the CAFR are
demographic. Also the report includes 10 years of statistical tables that are
provided by the Finance Department. If this information of statistical information
was needed from previous years, staff could provide them upon request.
Finance Director Adair further explained that there is a requirement in the
Ordinances for financial information to be reported, but from what she has read in
both the 1079 and 1082 Ordinances, a separate audited report is not required.
Therefore, staff is recommending not to have this stand-alone report, because
that information is already provided in the CAFR to City Council, and the Pension
Board will continue to receive the quarterly reports. She added that this is not
an effective way to spend City dollars. Finance Director Adair stated that she
has a verbal confirmation from the auditors and she is not concerned that there
are any issues particularly since they brought this to our attention.",PensionBoard/2015-07-27.pdf
PensionBoard,2015-07-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2015
Page 3
The Mayor asked where the funds come from to pay for the separate report.
Finance Director Adair replied that it comes from the General Fund, as the entire
Pension Fund is funded by the General Fund. The Mayor replied that the
question is, is this sufficient information to save the City $10,000, and is the
Board still doing it's due diligence to keep track of the Pension funds and to
disperse it?
Member Soderland stated that as long as the Board gets financial reports on the
Pension Funds to see that the City is still paying the Pensioners, the Board is
doing its job. Finance Director Adair stated that quarterly reports will continue to
be provided and that the auditors also check Pensioners to see if they are being
paid what they should be as part of the random audit picks for the City audit.
Member Elzig moved that the Board accept staff recommendation that Pension
reporting only be included in Pension Trust Funds Annual Financials Reports in
the Comprehensive Annual Financial Report (CAFR). Motion was seconded by
Member Soderlund. Passed 4-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Soderlund stated he was very appreciative to the City for doing a good
job and is thankful for all the City has done over the years in paying these
Pensions. He noted Police and Fire personnel are very appreciative of what the
City has done for them, to have something they can depend on through the years
to come.
7.
ADJOURNMENT:
There being no further business to come before the Board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
this
Jill Koyacs
Secrétary to the Pension Board",PensionBoard/2015-07-27.pdf
PensionBoard,2015-10-26,1,"of
STERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 26, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Secretary Jill Kovacs at 4:33 p.m.
2.
ROLL CALL:
Present: Trustees: William Soderlund, Bruce Edwards, Jill Kovacs and Trish
Herrera Spencer (late, arrived 4:42 p.m.). Absent: Nancy Elzig
Staff: Susan Gonzales, Interim Human Resources Director; Elena Adair,
Finance Director; Geoffrey Buchheim, Financial Services Manager; Chris Low,
Senior Human Resources Analyst; Sharlene Shikhmuradova, Administrative
Technician Human Resources; and Lelia Faapouli, Administrative Technician
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of July 27, 2015 was moved for approval by
Member Kovacs and seconded by Member Soderlund. Passed 3-0. Member
Edwards abstained since he was not in attendance at the July 27, 2015 meeting.
4.-
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2015 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2015.
Finance Director Adair noted to the Board that there were not many changes to
the numbers within the report since there are still the same number of retirees.
She further explained that the September report has slightly higher amounts
compared to June report due to uniform allowance payments.",PensionBoard/2015-10-26.pdf
PensionBoard,2015-10-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 26, 2015
Page 2
Member Soderlund inquired about the Cash amount in the bank account balance
sheet. He further explained that he remembers it usually being listed as $0.00.
Finance Director Adair explained that the amount shown on the report is due to
the timeliness of the transfer of funds into the account. Member Kovacs showed
Member Soderlund her copies of prior reports and said that historically, it has not
been listed zero.
Member Edwards asked Finance Director Adair about the minutes from the last
meeting. He asked her to clarify if the audit for this committee will be removed
and that it will be incorporated into the annual report for the entire City. He further
asked if the City Attorney's Office should be reviewing the Ordinances in order to
fulfill the Pension Board's obligations.
Finance Director Adair responded that is not the case. She explained that the
City wide audit already includes a review of the funds for the Pension Board.
She further explained that, in the past, the City did separate reports for these
funds. Upon review of the Ordinances (1079 and 1082), there was no required
need to provide separate reports because it is already incorporated into the
CAFR financial statements that is provided to the entire City. She further
explained that the quarterly and annual reports will still come to the Board.
Member Soderlund stated that the money is coming out of the General Fund.
Finance Director Adair replied, yes, the money for pension payments comes from
the General Fund.
Mayor Herrera Spencer arrived late from another City event. Secretary Kovacs
gave the Mayor an update on where the Board was on the Agenda, explaining
that since her presence was required to approve the July 25, 2015 Minutes, the
Board had deferred action on item 3 until her arrival, and that the Board had
discussed item 4, Pension Payroll and Financial Reports.
Member Soderlund moved that the Board accept the reports for approval.
Member Edwards seconded. Passed 4-0.
Finance Director Adair introduced Geoffrey Buchheim, the City's new Financial
Services Manager, who may be substituting for her in her absence at future
meetings.
Secretary Kovacs announced that both she and Administrative Technician
Faapouli will be retiring before the next Pension Board meeting in January. She
also announced that Administrative Services Director Stephanie Garrabrant-
Sierra was no longer with the City, that she was now Assistant City Manager for
the City of Tracy. Secretary Kovacs stated that the Director position will be filled
as a Human Resources Director and that recruitments were in progress for that
position and other upcoming Human Resources vacancies. She introduced",PensionBoard/2015-10-26.pdf
PensionBoard,2015-10-26,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 26, 2015
Page 3
Interim Human Resources Director Susan Gonzales, Senior Human Resources
Analyst Chris Low, and Administrative Technician Sharlene Shikhmuradova.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
The next Board meeting will be on January 25, 2016. The meeting calendar for
2016 will be sent out by staff.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Mayor Herrera Spencer noted that she will be available for future meetings.
7.
ADJOURNMENT:
There being no further business to come before the Board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
non
Jill Kovacs
Secretary to the Pension Board",PensionBoard/2015-10-26.pdf
PensionBoard,2016-01-25,1,"OF
the
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 25, 2016
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Interim Human Resources Director, Susan
Gonzales at 4:32 p.m.
2.
ROLL CALL:
Present: Trustees: Bruce Edwards, William Soderlund, Nancy Elzig, Absent:
Trish Herrera Spencer
Staff: Nancy Bronstein, Human Resources Director; Susan Gonzales, Interim
Human Resources Director; Geoffrey Buchheim, Financial Services Manager;
Sharlene Shikhmuradova, Administrative Technician - Human Resources; and
Nafisah Ali, Administrative Technician - Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of October 26, 2015 was moved for approval
by Member Edwards and seconded by Member Soderlund. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2015 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2015.
Financial Services Manager, Geoffrey Buchheim summarized the quarterly, fiscal
year totals, as well as the general expenditures, and total cash in the fund.
Member Soderlund inquired why there was excess revenue in the report and
appeared to be growing from the previous report. Financial Services Manager,
Geoffrey Buchheim explained it could be due to the Pension Funds not being",PensionBoard/2016-01-25.pdf
PensionBoard,2016-01-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 25, 2016
Page 2
adjusted to compensate for the recent death of pensioners. He further noted that
any revenue going into excess revenue is available towards the City's
contributions for the Pension Funds. There may be less transferred from the
general fund so as long as they keep available and cover the City's obligation.
Member Soderlund asked if the Pensioners in Plan 1082 get a raise or cost
adjustment due to the cost of living. Financial Services Manager, Geoffrey
Buchheim responded that he did not know. Member Soderlund mentioned that
with PERS, there is a 2% adjustment, depending on the 1082 contract at the
time. Interim Human Resources Director, Susan Gonzales also mentioned that
she understood that PERS caps to a maximum of 2% with some provisions of
adjustment, but is not familiar with the 1082 Pension Plan. Financial Services
Manager, Geoffrey Buchheim stated he will look into it for the next meeting.
Member Soderlund noted there are adjustment differences at the time from what
PERS offered 1082 members with the option to transfer over, and the members
who remained on the 1082 plan did not receive adjustments compared to what
PERS offered at the time.
Member Soderlund moved to accept the financial statement. Member Elzig
seconded. Passed 3-0
4-B. Memo regarding the death of 1079 Pensioner - Gloria Haley (widow of
Police Sergeant Ernest L. Haley) deceased 11/03/2015, and Yolanda McArthur
(widow of Police Sergeant William McArthur) deceased 12/16/2015, was
accepted with regret by Member Edwards and seconded by Member Soderlund.
Passed 3-0.
Member Elzig asked if condolence letters were sent from the Mayor. Interim
Human Resources Director, Susan Gonzales confirmed that letters were sent.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Interim Human Resources Director, Susan Gonzales introduced Nancy Bronstein
as the new Human Resources Director. She also announced Human Resources
Manager, Jill Kovacs and Human Resources Administrative Technician, Lia
Faapouli, retired. Nafisah Ali was introduced as the new Administrative
Technician.
Member Soderlund asked if the City was aware of the passing of former Police
Sergeant, George Gardiner. Interim Human Resources Director, Susan Gonzales",PensionBoard/2016-01-25.pdf
PensionBoard,2016-01-25,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 25, 2016
Page 3
confirmed that Executive Assistant, Michelle Koka from the City Manager's office
sent out an email to all staff.
Human Resources Director, Nancy Bronstein asked if the 1079 plan was the
earlier plan, in which member Soderlund confirmed the 1082 plan replaced the
1079 plan. Member Edwards also noted the 1079 stopped in 1953. Human
Resources Director, Nancy Bronstein understood that those in 1079 retired
before the option of switching to PERS and those in 1082 are those who opted
not to switch over. Both members, Edwards and Soderlund, confirmed that this
information was correct. Member Soderlund explained that initially no money was
put into the 1079 plan, then eventually 2% was put in, and then by 1953 4% was
put in. Member Soderlund further explained this plan was financially
cumbersome for the City and was eventually removed because members in 1079
retired at half pay, but received the same salary for the position they were in full
time and their spouses also received the same amount.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
nar 12
Nancy Bronstein
Human Resources Director",PensionBoard/2016-01-25.pdf
PensionBoard,2016-04-25,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 25, 2016
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:30 p.m.
2.
ROLL CALL:
Present: Chair: Trish Herrera Spencer, Trustees: Bruce Edwards, William
Soderlund, Nancy Elzig, and Nancy Bronstein
Staff:
Geoffrey
Buchheim,
Financial
Services
Manager;
Sharlene
Shikhmuradova, Administrative Technician - Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of January 25, 2016 was moved for approval
by Member Edwards and seconded by Member Elzig. Passed 4-0.
Member Soderlund followed up on his question from the previous Pension Board
Meeting whether the two Pensioners on the 1082 Pension Plan get an increase
due to the rise in the cost of living. Financial Services Manager, Geoffrey
Buchheim answered the two pensioners indeed received a 2% increase in the
last 3 years and noted if there is inflation, that amount may increase. He further
mentioned the 1079 Pension Plan for Police and Fire are based on their MOUs.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2016
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2016.",PensionBoard/2016-04-25.pdf
PensionBoard,2016-04-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 25, 2016
Page 2
Financial Services Manager, Geoffrey Buchheim summarized the quarterly, fiscal
year totals, as well as the general expenditures, City contributions, audit
expense, and actuarial valuations for the Pension Funds.
Member Soderlund and Elzig inquired whether the City pays for the actuarial
valuations. Member Soderlund mentioned there was discussion that an actuarial
valuation may not need to be done for the Fire and Police Pension and that
would save approximately $10,000. Financial Services Manager, Geoffrey
Buchheim responded that there was indeed a discussion in the June 2015
Pension Board meeting and the $10,000 was an unnecessary need to do a
separate financial report. He continued and said Finance Director, Elena Adair
did a presentation showing that a separate annual audit financial report is not
necessary for the Pension Funds and would save $10,000.
Member Soderlund asked if the actuarial is for the 1079 Pension Fund. Financial
Services Manager, Geoffrey Buchheim answered that the actuarial is for both the
1079 and 1082 Pension Plans. He noted there are currently two members in the
1082 Pension Plan and approximately twenty-three (23) members left in the 1079
Pension Plan.
Member Soderlund commented that only three firemen are left in the Pension
Plans. Member Edwards also mentioned one member recently turned ninety-one
years old and is the last member on the 1079 Pension Plan before the 1082
Pension Plan was introduced. Member Soderlund noted it is primarily surviving
spouses left on the Pension Plans.
Member Elzig moved to accept the financial statement. Member Soderlund
seconded. Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Soderlund asked if the 1079 Pension Plan had any increase such as the
1082 Pension Plan's 2% increase due to the cost of living. Member Bronstein
responded that the spouse receive 50% of the current salary. Member Soderlund
added that the 1079 Pension Fund is paid out at 50% after 20 to 25 years. He
gave an example that if someone retired as a sergeant, then they will continue to
receive 50% of the current sergeant pay.",PensionBoard/2016-04-25.pdf
PensionBoard,2016-04-25,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 25, 2016
Page 3
Member Elzig wanted to thank staff for the reminder calls for the Pension Board
meetings. She also noted how easy it is now to print documents via email where
as in the past members had to go to the website to print separate documents in
preparation for the Pension Board meetings.
Member Edwards noted he will not attend the July 2016 meeting.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
mm
Nancy Bronstein
Human Resources Director",PensionBoard/2016-04-25.pdf
PensionBoard,2016-07-25,1,"any
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 25, 2016
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:30 p.m.
2.
ROLL CALL:
Present: Chair: Trish Herrera Spencer, Trustees: William Soderlund, Nancy
Elzig, and Nancy Bronstein, Absent: Bruce Edwards
Staff: Geoffrey Buchheim, Financial Services Manager; Nafisah Ali,
Administrative Technician - Human Resources
3.
MINUTES:
Member Bronstein noted the mistake on the April 25th Pension Board meeting
minutes referencing Member Soderlund instead of Member Edwards being
absent from the July 25th Pension Board meeting and that it will be corrected.
The minutes of the Regular Meeting of April 25, 2016 was moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 3-0.
4.
AGENDAITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2016
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2016.
Financial Services Manager, Geoffrey Buchheim summarized the quarterly and
fiscal year totals. He noted that there is a slight increase for the June Pension
due to the quarterly payment of the Uniform Allowance. He also noted as of June
30th, there are twenty-four (24) members in both 1079 and 1082 Pension Plans.",PensionBoard/2016-07-25.pdf
PensionBoard,2016-07-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2016
Page 2
There are eleven (11) in both Fire and Police 1079 Pension Plan and two (2)
members in the 1082 Pension Plan.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 3-0
4-B. Memo regarding the death of 1079 Pensioner - Charles Roeder, Police
Officer, deceased 05/01/2016, and Consuelo Thompson (widow of Police
Captain Ivan Thompson) deceased 06/14/2016, was accepted with regret by
Member Soderlund and seconded by Member Elzig. Passed 3-0.
Mayor Trish Spencer asked if condolence letters were sent. Administrative
Technician, Nafisah Ali confirmed letters were sent to both families.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Elzig mentioned the death of Police Officer and former Pension Board
member, Robert Follrath and that his daughter, Beverly Johnson, was the former
City of Alameda Mayor. Member Soderlund commented that due to his illness, he
had made a motion to the Chief to see if he would step down and that is when
Bruce Edwards became part of the Pension Board member. Mayor Trish
Spencer noted a meeting was adjourned in his name however, would like to send
a condolence letter to the family. Member Bronstein and Administrative
Technician, Nafisah Ali agreed to draft a letter to be sent on behalf of the City
and Pension Board.
Member Soderlund asked if condolence letters are sent to 1082 deceased
Pensioners. Administrative Technician, Nafisah Ali replied that since she's been
with the City she has only sent letters for deceased 1079 Pensioners. Member
Soderlund commented that since most of the 1082 Pensioners transferred to
PERS, which could be why letters are not sent.
Member Elzig commented that during the time Robert Follrath was on the
Pension Board, it was a very active time when money was still being managed
for the Pension Plan and discussions on how to manage disability issues.
Member Soderlund also noted how the Pension Plan wanted to have the City
deal with any disability issues. Member Bronstein stated the Human Resources
Department reviews Industrial Disabilities and asked the Board if IDRs are
supposed to be reviewed by the Pension Board. Member Soderlund answered it
should not due to what was decided between the City and the Pension Plan.",PensionBoard/2016-07-25.pdf
PensionBoard,2016-07-25,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2016
Page 3
Member Elzig mentioned how much Robert Follrath petitioned to install a
separate City flag pole in front of City Hall next to the existing American flag pole.
This flag pole would have been for City employees who have passed but the
secondary flag pole did not pass.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:44 p.m.
Respectfully submitted,
members
Nancy Bronstein
Human Resources Director",PensionBoard/2016-07-25.pdf
PensionBoard,2016-10-31,1,"any
ca
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 31, 2016
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:35 p.m.
2.
ROLL CALL:
Present: Nancy Bronstein, Bruce Edwards, Nancy Elzig, William Soderlund,
Absent: Chair Mayor Trish Herrera Spencer
Staff: Elena Adair, Finance Director; Nafisah Ali, Administrative Technician
-
Human Resources, Chad Barr, Administrative Technician - Human Resources
3.
MINUTES:
Member Edwards asked how Item 6 of the July 25th 2016 minutes, regarding
Industrial Disability Retirements, are approved. Human Resources Director
Nancy Bronstein answered that the Human Resources Director has the authority
for approval, but she will clarify what happens when there is a dispute and
provide the details of the answer for the next meeting. Member Soderlund
explained the Civil Service Board and Pension Board remained separate due to
PERS requiring the City to handle disputes, requiring decisions by the Pension
Board.
The minutes of the Regular Meeting of July 25, 2016 were moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2016 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2016.",PensionBoard/2016-10-31.pdf
PensionBoard,2016-10-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 30, 2017
Page 2
Finance Director, Elena Adair summarized the quarterly and fiscal year totals.
She noted that there is a slight decrease for the Pension dollar amount compared
to the previous quarter due to the passing of Ivan Thompson's widow. The
uniform allowance was paid in September and no other changes occurred.
She also noted there are twenty-three (23) members in both 1079 and 1082
Pension Plans.
She also stated that in the future the plan reports would be combined into the
General Fund report due to new accounting standards, but they are working with
auditors to include footnotes and would continue to provide a report for the
Pension Board. The Pension dollar amounts will be rolled into the Fire and
Police Department reports of the General Fund, respectively.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 3-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Members Soderlund and Edwards re-affirmed Board's desire to understand how
City IDR's are resolved. Soderlund explained his previous experience with
challenges, stating it is like a court with pension members as members of the
jury.
Member Elzig wanted to know if Mayor Trish Herrera Spencer sent condolence
letter to passed pensioner Robert Fallrath's family and Nancy confirmed a letter
was sent. Nancy drafted it and it was signed by the Mayor. Member Sodurlund
stated there was no shortage of information about the Fallrath's work for the City.
Member Soderlund asked if retirees under the PERS system get condolence
letters. Nancy answered that the flag is flown at half-mast and we send letter
when possible, if we know the contact information and a photograph of the flag at
half-mast is also sent when possible.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:57 p.m.",PensionBoard/2016-10-31.pdf
PensionBoard,2016-10-31,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 30, 2017
Page 3
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2016-10-31.pdf
PensionBoard,2017-01-30,1,"the
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 31, 2016
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:35 p.m.
2.
ROLL CALL:
Present: Nancy Bronstein, Bruce Edwards, Nancy Elzig, William Soderlund,
Absent: Chair Mayor Trish Herrera Spencer
Staff: Elena Adair, Finance Director; Nafisah Ali, Administrative Technician
-
Human Resources, Chad Barr, Administrative Technician - Human Resources
3.
MINUTES:
Member Edwards asked how Item 6 of the July 25th 2016 minutes, regarding
Industrial Disability Retirements, are approved. Human Resources Director
Nancy Bronstein answered that the Human Resources Director has the authority
for approval, but she will clarify what happens when there is a dispute and
provide the details of the answer for the next meeting. Member Soderlund
explained the Civil Service Board and Pension Board remained separate due to
PERS requiring the City to handle disputes, requiring decisions by the Pension
Board.
The minutes of the Regular Meeting of July 25, 2016 were moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2016 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2016.",PensionBoard/2017-01-30.pdf
PensionBoard,2017-01-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 31, 2016
Page 2
Finance Director, Elena Adair summarized the quarterly and fiscal year totals.
She noted that there is a slight decrease for the Pension dollar amount compared
to the previous quarter due to the passing of Ivan Thompson's widow. The
uniform allowance was paid in September and no other changes occurred.
She also noted there are twenty-three (23) members in both 1079 and 1082
Pension Plans.
She also stated that in the future the plan reports would be combined into the
General Fund report due to new accounting standards, but they are working with
auditors to include footnotes and would continue to provide a report for the
Pension Board. The Pension dollar amounts will be rolled into the Fire and
Police Department reports of the General Fund, respectively.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 3-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Members Soderlund and Edwards re-affirmed Board's desire to understand how
City IDR's are resolved. Soderlund explained his previous experience with
challenges, stating it is like a court with pension members as members of the
jury.
Member Elzig wanted to know if Mayor Trish Herrera Spencer sent condolence
letter to passed pensioner Robert Fallrath's family and Nancy confirmed a letter
was sent. Nancy drafted it and it was signed by the Mayor. Member Sodurlund
stated there was no shortage of information about the Fallrath's work for the City.
Member Soderlund asked if retirees under the PERS system get condolence
letters. Nancy answered that the flag is flown at half-mast and we send letter
when possible, if we know the contact information and a photograph of the flag at
half-mast is also sent when possible.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:57 p.m.",PensionBoard/2017-01-30.pdf
PensionBoard,2017-01-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 31, 2016
Page 3
Respectfully submitted,
Now
Ñancy Bronstein
Human Resources Director",PensionBoard/2017-01-30.pdf
PensionBoard,2017-04-24,1,"the any or
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 30, 2017
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 160
1.
The meeting was called to order by Nancy Bronstein at 4:30 p.m.
2.
ROLL CALL:
Present: Nancy Bronstein, Bruce Edwards, Nancy Elzig, William Soderlund,
Absent: Chair Mayor Trish Herrera Spencer
Staff: Elena Adair, Finance Director; Edwin Gato, Financial Services Manager;
Chad Barr, Administrative Technician - Human Resources
Nancy Bronstein introduced Edwin Gato, new Financial Services Manager.
3.
MINUTES:
Nancy Bronstein asked if there were any questions regarding the minutes. No
questions from members.
The minutes of the Regular Meeting of October 31, 2016 were moved for
approval by Member Soderlund and seconded by Member Elzig. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2016 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2016.
Finance Director, Elena Adair summarized the quarterly and fiscal year totals.",PensionBoard/2017-04-24.pdf
PensionBoard,2017-04-24,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 30, 2017
Page 2
Director Adair noted the usual uniform allowance paid in December. Adair also
explained there would be adjustment due to late notification of death of 1082
Pensioner, James Isom and his wife. Police Officer Isom passed March 30,
2016, followed by his wife Kathryn on April 27, 2016. Their son is trustee and
thought he took care of everything but noticed payments into account. Finance
drafted letter to recoup overpayment and working with son has been smooth.
Member Elzig expressed sympathy and believed it was easy to overlook things
during the circumstances.
Member Soderlund asked if uniform allowance is paid every 3 months and
Director Adair confirmed it is. Director Bronstein said that in March, the Cost of
Living Adjustment will go up which will increase the uniform allowance.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 3-0.
4-B. Copy of Resolution No. 15193 - Determination of Industrial Disability
Retirements (IDR).
Director Bronstein explained the Pension Board's role for IDR's when questioned
or appealed. PERS used to determine IDRs, but in 1999 it went to City Manager
who delegated it to Human Resources Director. Human Resources determines
decision based on medical information. In case of dispute, employee has options
depending on situation.
1. Can go to Workers' Compensation Appeals Board.
2. Appeal hearing through the Administrative Procedures Act with Administrative
Law Judge.
Member Soderlund asked how Administrative Law Judge is involved in process.
Director Bronstein explained that the Administrative Law Judge issues finding
and a proposed decision. The Pension Board can then adopt the decision, reject
it and decide the matter, or refer it back to the Administrative Law Judge for more
information. Member Edwards stated his understanding with this information that
it is the Pension Board's role to ratify the decision.
Member Edwards remembered Mike Chamberland, Police Officer, who claimed
he was ""designated shooter"" and applied for Industrial Disability, which the City
rightly rejected.
Director Bronstein said if City had an appeal in future, she would seek legal
advice during process.
Members Edwards and Soderlund remembered the William Doan case was
handled by Pension Board.",PensionBoard/2017-04-24.pdf
PensionBoard,2017-04-24,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 30, 2017
Page 3
Member Soderlund asked if the Pension Board could sit in on an Administrative
Law Judge's hearing. Director Bronstein replied it would depend if it was an
open or closed session.
Director Bronstein explained City of Alameda resolutions were previously signed
by the City Clerk. In June 2016, PERS decided to no longer accept resolutions
not signed by elected officials. This was delaying pending IDR's until the change
in authority went to Council.
Member Soderlund moved to accept and Member Edwards seconded. Passed 3-
0.
4-C. Copy of Condolence Letter sent to Survivor's of Robert Follrath.
Member Elzig stated appreciation for seeing the condolence letter for Robert
Follrath.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
No communications from Pension Board.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:48 p.m.
Respectfully submitted,
mi
Nancy Bronstein
Human Resources Director",PensionBoard/2017-04-24.pdf
PensionBoard,2017-07-31,1,"any
or
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 24, 2017
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 290
1.
The meeting was called to order by Nancy Bronstein at 4:37 p.m.
2.
ROLL CALL:
Present: Chair Mayor Trish Herrera Spencer, Secretary Nancy Bronstein, Nancy
Elzig, William Soderlund, Absent: Bruce Edwards
Staff: Edwin Gato, Financial Services Manager; Chad Barr, Administrative
Technician - Human Resources
3.
MINUTES:
Mayor Trish Herrera Spencer arrived at 4:42 p.m. and conducted meeting.
Member Soderlund asked how the City got the overpayment back from the 1082
pensioner family of Isom. Soderlund believed 1082 pensioners are paid by
PERS. Does the City have to give this money to PERS? Once the money was
recovered how should it be accounted for? Human Resources Director Bronstein
left conference room to move to office of Frances Gong, Administrative
Technician for pensioners. Gong replied that we. pay from City's general fund.
Member Elzig asked if Board could see list of remaining pensioners and
Technician Barr responded that a list could be provided for the next meeting.
The minutes of the Regular Meeting of January 30, 2017 were moved for
approval by Member Elzig and seconded by Member Soderlund. Passed 3-0.
4.
AGENDA ITEMS:",PensionBoard/2017-07-31.pdf
PensionBoard,2017-07-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 24, 2017
Page 2
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2017
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2017.
Financial Services Manager, Edwin Gato summarized the quarterly and fiscal
year totals. Financial Services Manager Gato explained the 1079 charges
increased by 4 percent and the 1082 changed 2 percent.
The 1082 plan had a negative expenditure in February due to recovery of
$12,444.40 from son of James Isom. Member Soderlund asked who initiated
repayment and HR Director Bronstein replied that son noticed direct deposit and
contacted City of Alameda's Finance Department.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 3-0.
4-B.
Memo regarding death of 1082 Pensioner, James Isom and spouse.
No comments regarding memo.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Soderlund reiterated interest in confirming if the money recovered was
for the City coffers or PERS.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:48 p.m.
Respectfully submitted,
nick
Nancy Bronstein
Human Resources Director",PensionBoard/2017-07-31.pdf
PensionBoard,2017-10-30,1,"en
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 30, 2017
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:34 p.m.
2.
ROLL CALL:
Present: Chair Mayor Trish Herrera Spencer, Secretary Nancy Bronstein, Nancy
Elzig, Bill Soderlund. Absent: Bruce Edwards
Staff: Elena Adair, Finance Director; Edwin Gato, Financial Services Manager;
Chad Barr, Administrative Technician - Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of July 31, 2017 were moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 2-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2017 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2017.
Member Soderlund asked if the pension financial reports would still be provided
to the pension board. Elena answered that Finance would continue to create the
reports for the pension board, but they would no longer appear as separate items
on the City financial statements.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 2-0.",PensionBoard/2017-10-30.pdf
PensionBoard,2017-10-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 30, 2017
Page 2
4-B.
Memo regarding death of 1079 Pensioner, Marjorie Liebhart
No comments.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
There were no communications from the board.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:37 p.m.
Respectfully submitted,
min
Nancy Bronstein
Human Resources Director",PensionBoard/2017-10-30.pdf
PensionBoard,2018-01-29,1,"MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 30, 2017
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:34 p.m.
2.
ROLL CALL:
Present: Chair Mayor Trish Herrera Spencer, Secretary Nancy Bronstein, Nancy
Elzig, Bill Soderlund. Absent: Bruce Edwards
Staff: Elena Adair, Finance Director; Edwin Gato, Financial Services Manager;
Chad Barr, Administrative Technician - Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of July 31, 2017 were moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 2-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2017 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2017.
Member Soderlund asked if the pension financial reports would still be provided
to the pension board. Elena answered that Finance would continue to create the
reports for the pension board, but they would no longer appear as separate items
on the City financial statements.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 2-0.",PensionBoard/2018-01-29.pdf
PensionBoard,2018-01-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 30, 2017
Page 2
4-B.
Memo regarding death of 1079 Pensioner, Marjorie Liebhart
No comments.
5.
ORAL COMMUNICATIONS. NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
There were no communications from the board.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:37 p.m.
Respectfully submitted,
mn
Nancy Bronstein
Human Resources Director",PensionBoard/2018-01-29.pdf
PensionBoard,2018-04-30,1,"en
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 29, 2018
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Trish Herrera Spencer at 4:40 p.m.
2.
ROLL CALL:
Present: Chair Mayor Trish Herrera Spencer, Secretary Nancy Bronstein, Bill
Soderlund. Absent: Bruce Edwards, Nancy Elzig
Staff: Edwin Gato, Financial Services Manager; Chad Barr, Administrative
Technician - Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of October 30, 2017 were moved for
approval by Member Soderlund and seconded by Secretary Bronstein. Passed
2-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2017 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2017.
Financial Services Manager Gato explained the December 2017 increase in
charges as uniform allowance and passing of pensioner's spouse. Member
Soderlund asked if excess funds would be rolled into future PERS cost [savings
trust and Secretary Bronstein replied affirmatively. Staff member Gato remarked
the process would go before council for approval.",PensionBoard/2018-04-30.pdf
PensionBoard,2018-04-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 29, 2018
Page 2
Secretary Bronstein moved to accept the financial statement as presented.
Member Soderlund seconded. Passed 2-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
Liz Warmerdam, Assistant City Manager, presented PowerPoint slide show on
Infrastructure.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
There were no communications from the board.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 5:30 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2018-04-30.pdf
PensionBoard,2018-07-30,1,"MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 30, 2018
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Trish Herrera Spencer at 4:32 p.m.
2.
ROLL CALL:
Present: Chair Mayor Trish Herrera Spencer, Secretary Nancy Bronstein, Bill
Soderlund, Nancy Elzig
Staff: Edwin Gato, Financial Services Manager; Chad Barr, Administrative
Technician - Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of January 29, 2018 were moved for
approval by Member Elzig and seconded by Member Soderlund. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2018
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2018.
Financial Services Manager Gato explained the March 2018 increase in costs is
due to the quarterly uniform allowance. Staff member Gato next explained that
the cash in bank amount listed on the report would be deposited into the trust
account. Secretary Bronstein provided context that it would go toward PERS
costs, as it is excess funds due to loss of pensioners.",PensionBoard/2018-07-30.pdf
PensionBoard,2018-07-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 30, 2018
Page 2
Member Soderlund asked if the expenditures listed in the March 31 quarterly
finance report apply only to pensioners and staff member Gato replied
affirmatively.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Nancy Elzig asked if it would be possible to use technology for members to
remotely attend Pension Board meetings. Staff indicated it may be possible once
requirements reviewed and City Attorney's Office was consulted.
Bill Soderlund asked if a letter of appreciation to Bruce Edwards for his
membership would be appropriate. Secretary Bronstein announced she would
write a thank you letter from the Board.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
new
Nancy Bronstein
Human Resources Director",PensionBoard/2018-07-30.pdf
PensionBoard,2018-10-29,1,"MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 30, 2018
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Trish Herrera Spencer at 4:33 p.m.
2.
ROLL CALL:
Present: Chair Mayor Trish Herrera Spencer, Secretary Nancy Bronstein, Bill
Soderlund, Nancy Elzig
Staff: Edwin Gato, Financial Services Manager; Chad Barr, Administrative
Technician - Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of April 30, 2018 were moved for approval
by Member Soderlund and seconded by Member Elzig. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2018
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending June 30, 2018.
Financial Services Manager Gato explained the May decrease in costs is due to
the passing of Helen Cruickshank Acton, but the June increase was due to the
quarterly payment of the uniform allowance.
Member Elzig moved to accept the financial statement as presented and
Secretary Bronstein seconded. Passed 3-0.",PensionBoard/2018-10-29.pdf
PensionBoard,2018-10-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 30, 2018
Page 2
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Elzig asked if we had determined the process for attending meetings via
phone or technology and Secretary Bronstein replied that the City's practice is to
list the location of the remote member on the agenda in order for the public to
attend and that the board would dial out to reach the remote member.
Secretary Bronstein asked the members if the letter written to thank Bruce
Edwards for his service on the Pension Board was acceptable and both
members voiced their approval. Member Soderlund asked if we had any leads
on finding a replacement police representative and Member Elzig asked if we
were able to get in touch with John Cuellar.
Secretary Bronstein replied, ""We did reach out to him, somebody reached out to
him for me, and we haven't had any luck and what I realized today is the Clerk
doesn't have it posted, so we'll get it posted"". Further discussion occurred about
continuing to reach out to potential candidates.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:39 p.m.
Respectfully submitted,
mn
Nancy Bronstein
Human Resources Director",PensionBoard/2018-10-29.pdf
PensionBoard,2019-01-28,1,"any
OF
TERKA
ORATED
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 29, 2018
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 110
1.
The meeting was called to order by Trish Herrera Spencer at 4:33 p.m.
2.
ROLL CALL:
Present: Chair Mayor Trish Herrera Spencer, Secretary Nancy Bronstein, Bill
Soderlund, Nancy Elzig
Staff: Edwin Gato, Financial Services Manager; Chad Barr, Administrative
Technician - Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of July 30, 2018 were moved for approval by
Trustee Soderlund and seconded by Trustee Elzig. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2018 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2018.
Financial Services Manager Gato explained the decrease in costs is due to the
passing of Pensioner Norman Tousley, but the increase was due to the quarterly
payment of the uniform allowance.
Trustee Soderlund moved to accept the financial statement as presented and
Trustee Elzig seconded. Passed 3-0.",PensionBoard/2019-01-28.pdf
PensionBoard,2019-01-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 29, 2018
Page 2
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Elzig asked if we had been able to find qualified candidates for the
Pension Board Police representative. Secretary Bronstein replied we had tried
but not found anyone willing. Bronstein continued with the thought from
Administrative Technician Barr that posting on the Alameda Police Department's
Facebook page might generate interest. Trustee Elzig suggested Frederick
William Leitz as a possible candidate and where he frequently visits to converse
face to face.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:38 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2019-01-28.pdf
PensionBoard,2019-04-29,1,"any
OF
TERKA
ORATED
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 28, 2019
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Marilyn Ezzy Ashcraft at 4:30 p.m.
2.
ROLL CALL:
Present: Chair Mayor Marilyn Ezzy Ashcraft, Secretary Nancy Bronstein, Nancy
Elzig. Absent: Bill Soderlund
Staff: Elena Adair, Finance Director
3.
MINUTES:
The minutes of the Regular Meeting of October 29, 2018 were moved for
approval by Trustee Elzig and seconded by Secretary Bronstein. Passed 2-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2018 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2018.
Finance Director Adair explained that the quarterly financial reports are typically
presented by the Financial Services Manager, currently vacant. The reports
show 3 months of activity. The 3rd month's payment is typically larger for
example, because December usually has increases due to the uniform
allowance.
Mayor Ashcraft inquired why a uniform allowance is paid to retired employees, to
which Finance Director Adair replied that based on their plan when they retired,
along with getting a pension, the retirees also got payment of a uniform",PensionBoard/2019-04-29.pdf
PensionBoard,2019-04-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 28, 2019
Page 2
allowance. Trustee Nancy Elzig confirmed it was part of the contract. Adair
further explained the finance statement commonly contains the staff report and
the attached revenue and expenditures statement.
Adair next explained these closed account funds would be used to pay down
unfunded liability, as approved by council. At the end of the year, the money
accumulated in these funds after pensions are paid are used to pay down the
pensions through CalPERS or IRC 115 Trust. Further, Adair stated the financial
statements are rolled into the general fund statements due to GASB regulations,
where as they had previously been listed as separate funds. Adair continued to
explain that the differences in balances between December and June 30th, the
end of the fiscal year, would be proposed for appropriation.
Mayor asked if these financial statements included anything out of the ordinary.
Adair stated nothing was out of the ordinary and that the expense will go down as
participants are removed from the rolls. Trustee Elzig stated that the funds had
run out of money and it was found necessary to use the general funds. Director
Adair indicated it has been paid from the General Fund since her appointment to
her position.
Trustee Elzig moved to accept the financial statement as presented and
Secretary Bronstein seconded. Passed 2-0.
Mayor asked one further question, if a death benefits would be paid out of this
fund? Secretary Bronstein replied there are no survivor benefits. Trustee Elzig
indicated the members on the rolls are mostly spouses. Trustee Elzig asked for
a current roster of 1079 and 1082 members to be included in the next Pension
Board report.
4-B. Death of 1079 Pensioner Memo - Eugene Crowley deceased 01/03/2019,
was accepted with regret by Trustee Elzig and seconded by Secretary Bronstein.
Passed 2-0.
Secretary Bronstein indicated condolence letters are sent to family members and
sometimes pictures of the flag at half-staff.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Trustee Elzig shared the anecdote that only once does she remember a member
of the public attending a pension board meeting.",PensionBoard/2019-04-29.pdf
PensionBoard,2019-04-29,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 28, 2019
Page 3
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:53 p.m.
Respectfully submitted,
member
Nancy Bronstein
Human Resources Director",PensionBoard/2019-04-29.pdf
PensionBoard,2019-07-29,1,"any
OF
TERKA
ORATED
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 29, 2019
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:39 p.m.
2.
ROLL CALL:
Present: Secretary Nancy Bronstein, Nancy Elzig, Bill Soderlund. Absent:
Marilyn Ezzy Ashcraft
Staff: Elliott Otto, Finance Representative, Chad Barr, Human Resources
Technician.
3.
MINUTES:
The minutes of the Regular Meeting of January 28, 2019 were held for approval
by Board until quorum was present as Bill Soderlund was absent from January
meeting.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2019
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2019.
Finance Representative Otto explained the quarterly reports. There was a slight
increase in the 1082 payment due to uniform allowance and built in increase for
2019. Three 1079 pensioners passed away which reduced cost between
January and February of 2019.
Human Resources Technician Barr passed out list of surviving 1079 and 1082
members.",PensionBoard/2019-07-29.pdf
PensionBoard,2019-07-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 29, 2019
Page 2
Trustee Elzig moved to accept the financial statement as presented and Trustee
Soderlund seconded. Passed 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Trustee Elzig inquired about the status of replacement Trustee for Bruce
Edwards. Secretary Bronstein indicated we had not found a replacement but
could reach out again.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:59 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2019-07-29.pdf
PensionBoard,2019-10-28,1,"of
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 29, 2019
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:32 p.m.
2.
ROLL CALL:
Present: Secretary Nancy Bronstein, Nancy Elzig via teleconference, Bill
Soderlund. Absent: Marilyn Ezzy Ashcraft
Staff: Elliott Otto, Finance Representative, Chad Barr, Human Resources
Technician.
3.
MINUTES:
The minutes of the Regular Meeting of January 28, 2019 were moved for
acceptance by Trustee Soderlund and seconded by Nancy Elzig. Passed 2-0
(Soderlund abstained due to absence from January meeting). The minutes of
the Regular Meeting of April 29, 2019 were moved for acceptance by Trustee
Elzig and seconded by Trustee Soderlund. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2019
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending June 30, 2019.
Finance Representative Otto explained the quarterly reports. There was
a
decrease from the prior month due to Lucymay Schrieber, 1079 Pensioner,
passing away. Offsetting the decrease was the uniform allowance being paid
out. Representative Otto further explained the quarterly financial report showing",PensionBoard/2019-10-28.pdf
PensionBoard,2019-10-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 29, 2019
Page 2
that $732,657 would be moved to pay down unfunded liability. This will be
reflected in the September 2019 statement.
Trustee Elzig asked what are the contractual services listed. Representative
Otto replied those are actuarial costs. Trustee Soderlund asked how often than
happens and Representative Otto replied he thought it was every 2 years, but
could check.
Trustee Elzig moved to accept the financial statement as presented and Trustee
Soderlund seconded. Passed 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
There were no oral communications from the Board.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:41 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2019-10-28.pdf
PensionBoard,2020-01-27,1,"any
OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 28, 2019
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:35 p.m.
2.
ROLL CALL:
Present: Chair Marilyn Ezzy Ashcraft, Secretary Nancy Bronstein, Trustee Bill
Soderlund. Absent: Trustee Nancy Elzig
Staff: Tran Nguyen, Financial Services Manager, Elliott Otto, Accountant, Chad
Barr, Human Resources Technician.
The new Financial Services Manager was introduced to the Board.
3.
MINUTES:
Trustee Soderlund asked if minutes could be approved with Trustee Elzig being
absent and Chair Marilyn Ezzy Ashcraft answered that the Board can ask if Chair
has read the minutes and has any questions or see any corrections that need to
be made. Chair indicated she had read the minutes and had no questions and
so the minutes could be accepted by the present members.
The minutes of the Regular Meeting of July 29, 2019 were moved for acceptance
by Trustee Soderlund and seconded by Nancy Bronstein. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2019 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2019.",PensionBoard/2020-01-27.pdf
PensionBoard,2020-01-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 28, 2019
Page 2
Finance Accountant Otto explained the quarterly reports. The payouts were
consistent until September where there is an increase due to pay out of the
uniform allowance. Trustee Soderlund commented it was good seeing account
activity. Finance accountant Otto explained the contributions into these plans
exceeds the pay outs and that excess is used to pay down unfunded liability with
CalPERS.
Chair asked how many members are in 1079 and 1082 plans. Finance
accountant Otto replied 12 and 1, respectively.
Chair asked why pension plan pays for uniform allowance for retired employees.
Financial Service Manager Nguyen responded it was the outcome of a lawsuit.
Trustee Soderlund moved to accept the financial statement as presented and
Secretary Bronstein seconded. Passed 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
There were no oral communications from the Board.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:47 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2020-01-27.pdf
PensionBoard,2020-07-27,1,"any
OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 27, 2020
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:38 p.m.
2.
ROLL CALL:
Present: Chair Marilyn Ezzy Ashcraft, Secretary Nancy Bronstein, Trustee Bill
Soderlund, Trustee Nancy Elzig
Staff: Tran Nguyen, Financial Services Manager, Elliott Otto, Accountant, Angela
Nichols, Accountant, Chad Barr, Human Resources Technician.
The new accountant handling pension matters, Angela Nichols, was introduced
to the Board.
3.
MINUTES:
The minutes of the Regular Meeting of October 28, 2019 were moved for
acceptance by Trustee Soderlund and seconded by Nancy Elzig. Passed 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2019 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2019.
Finance accountant Otto explained the quarterly reports. There was a decrease
in
payouts due to the passing of a pensioner which was slightly offset by an
increase due to pay out of the uniform allowance. He further provided a count of
members of the 1079 and 1082 plans. Human Resources technician Barr
provided a current list of pensioners to all present.",PensionBoard/2020-07-27.pdf
PensionBoard,2020-07-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 27, 2020
Page 2
Finance accountant Otto explained the City is contributing into these plans more
than is needed and that excess is used to pay down unfunded liability with
CalPERS. Trustee Soderlund commented it was good seeing this activity.
Chair Ashcraft asked if she was correctly interpreting the exhibit of the quarterly
numbers with $476,622 and $9,475 being the 1079 and 1082 excess amounts
put toward unfunded liability and Finance accountant Otto confirmed that was
correct.
Trustee Soderlund moved to accept the financial statement as presented and
Trustee Elzig seconded. Passed 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS ICOMMUNICATIONS FROM BOARD):
Trustee Soderlund asked if it would be easier to report the uniform allowance
monthly instead of quarterly and Financial Services Manager Nguyen stated they
follow the memorandum of understanding.
Chair Ashcraft asked for the difference between 1079 and 1082 pensioners and
Trustee Soderlund replied that prior to 1953 they recieved 4% for pensions. After
that they went to the 1082 program. Employees at that time had the option to
remain in 1082 or switch to PERS. Secretary Bronstein further explained that
only a few employees decided to remain in the 1082 program.
Chair Ashcraft inquired about finding a Police representative for the Pension
Board and Secretary Bronstein indicated she is trying to find one. Secretary
Bronstein suggested the bylaws could be reviewed to find an alternative to
finding a retired or local police employee.
Chair Ashcraft revealed vacation plans could conflict with the next pension
meeting and we would work with Executive Assistant Michelle Koka on getting
that information before the next meeting in April.
7.
ADJOURNMENT:",PensionBoard/2020-07-27.pdf
PensionBoard,2020-07-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 27, 2020
Page 3
There being no additional items to come before the board, the meeting was
adjourned at 4:56 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2020-07-27.pdf
PensionBoard,2020-10-26,1,"of
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 27, 2020
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:35 p.m.
2.
ROLL CALL:
Present: Mayor Marilyn Ezzy Ashcraft, Secretary Nancy Bronstein, Trustee Bill
Soderlund via teleconference. Absent: Trustee Nancy Elzig.
Staff: Tran Nguyen, Financial Services Manager, Angela Nichols, Finance
Accountant, Chad Barr, Human Resources Technician.
3.
MINUTES:
The minutes of the Regular Meeting of January 27, 2020 were moved for
acceptance by Trustee Soderlund and seconded by Nancy Bronstein. Passed by
roll call vote, 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarters Ending March 31, 2020
and June 30, 2020 and City of Alameda Police & Fire Pension Funds Financial
Reports for the Period Ending March 31, 2020 and June 30, 2019.
Finance Accountant Nichols explained the quarterly reports. Due to the passing
of 1079 pensioner Wanda Westmoreland, there was a decrease in payments,
offset by the annual increase in February, retroactive to January. March had a
decrease due to the retro pay being removed, however the quarterly allowance
was paid out. For the 4rd quarter there were no changes to plan 1082 and 1079
saw a small increase due to the quarterly uniform pay out in June.",PensionBoard/2020-10-26.pdf
PensionBoard,2020-10-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2020
Page 2
Trustee Soderlund commented he was glad to see money in the fund and Mayor
Ashcraft added that future retirements might change the financial status.
Trustee Soderlund moved to accept the financial statements as presented and
Secretary Bronstein seconded. Passed by roll call vote, 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Trustee Soderlund asked if a police representative had been found for the Board
and Secretary Bronstein stated none had been found yet and added that HR had
researched whether the position's criteria could be expanded to include a larger
pool of possible members and determined it could not.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:44 p.m.
Respectfully submitted,
member
Nancy Bronstein
Human Resources Director",PensionBoard/2020-10-26.pdf
PensionBoard,2021-01-25,1,"any
OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 26, 2020
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:38 p.m.
2.
ROLL CALL:
Present: Mayor Marilyn Ezzy Ashcraft, Secretary Nancy Bronstein, Trustee
Nancy Elzig, via teleconference, Trustee Bill Soderlund via teleconference.
Staff: Annie To, Finance Director, Tran Nguyen, Financial Services Manager,
Grace Li, Finance Accountant, Chad Barr, Human Resources Technician.
3.
MINUTES:
The minutes of the Regular Meeting of July 27, 2020 were moved for acceptance
by Trustee Soderlund and seconded by Nancy Bronstein. Passed by roll call
vote, 4-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarters Ending September 30,
2020 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2020.
Financial Services Manager Nguyen explained the quarterly reports. There was a
small decrease in the 3rd month due to the passing of a pensioner, even though
there was a uniform pay out. Mayor Ashcraft asked what happens to a plan
when there are no members left in the plan. Staff member Nguyen stated that
the actuarial had indicated it was likely the 1079 plan would end before the 1082
plan. Secretary Bronstein stated the excess revenue would then be transferred to
the OPEB account. Mayor Ashcraft asked if City Council has approved the",PensionBoard/2021-01-25.pdf
PensionBoard,2021-01-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 26, 2020
Page 2
transfer and Secretary Bronstein indicated they had, but could change again.
Trustee Soderlund indicated that in his time on the board he has seen the
number of members decline.
Mayor Ashcraft thanked staff for providing condolence letters for family of
pensioner, regarding pensioner's death memo.
Trustee Soderlund stated he had a question regarding the financial reports
indicating expenditures for health benefits for plan members. Mayor Ashcraft
asked if both 1079 and 1082 members receive health benefits. Staff member
Nguyen stated they do. Trustee Soderlund asked if individuals have one plan or
if there are individual plans for members. Secretary Bronstein said she will bring
that information to the next meeting.
Trustee Soderlund moved to accept the financial statements as presented and
Trustee Elzig seconded. Passed by roll call vote, 4-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Trustee Elzig asked if a police representative had been found for the Board and
Secretary Bronstein stated none had been found yet. Mayor Ashcraft asked if
the requirement to live in Alameda was in the City Charter or another document
as something in the Charter would require voting to change. Secretary Bronstein
stated she believed it was the Charter. Mayor Ashcraft considered the idea of
talking with the City Attorney to discuss changing the requirement.
Trustee Soderlund thanked staff members for their work on this Board.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
me",PensionBoard/2021-01-25.pdf
PensionBoard,2021-01-25,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 26, 2020
Page 3
Nancy Bronstein
Human Resources Director",PensionBoard/2021-01-25.pdf
PensionBoard,2021-04-26,1,"of
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 25, 2021
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:39 p.m.
2.
ROLL CALL:
Present: Mayor Marilyn Ezzy Ashcraft, Secretary Nancy Bronstein, Trustee Bill
Soderlund via teleconference. Absent: Trustee Nancy Elzig
Staff: Annie To, Finance Director, Tran Nguyen, Financial Services Manager,
Grace Li, Finance Accountant, Chad Barr, Human Resources Technician.
3.
MINUTES:
Trustee Soderlund asked if individuals have one plan or if there are individual
plans for members and Director Bronstein answered the City has Kaiser
Medicare supplemental plans for a handful of pensioners and some 1079
members receive reimbursements as well.
The minutes of the Regular Meeting of October 26, 2020 were moved for
acceptance by Trustee Soderlund and seconded by Nancy Bronstein. Passed by
roll call vote, 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarters Ending December 31,
2020 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2020.
Finance Accountant Li presented the quarterly reports. In October 2020 the
pension charges for 1079 were $77,263 which included the health insurance",PensionBoard/2021-04-26.pdf
PensionBoard,2021-04-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 25, 2021
Page 2
retro pay from January to September. November's charge decreased to $62,137
due to passing of pensioner in November. December's charges increased to
$69,207 from November due to the quarterly payment of uniform allowance and
retro pay for the deceased pensioner's spouse.
Plan 1082 remained at $2682 for each month in the quarter.
Trustee Soderlund asked if the member of 1082 gets an increase every year.
Financial Services Manager Nguyen said she would confirm that information.
Chair Ashcraft asked if that amount remains the same every year. Financial
Services Manager Nguyen stated there was no adjustment and answered Chair
Ashcraft's question affirmatively.
Trustee Soderlund moved to accept the financial statements as presented and
Director Bronstein seconded. Passed by roll call vote, 3-0.
Notification of passing of pensioner was accepted with regret. Trustee Soderlund
moved to accept and Director Bronstein seconded. Passed by roll call vote, 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Chair Ashcraft stated she had asked the City Attorney about the possibility of
changing the requirement that trustees for this board live in Alameda and said
she would share the City Attorney's answer with Director Bronstein. Director
Bronstein said she could follow up as well.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:53 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2021-04-26.pdf
PensionBoard,2021-07-26,1,"any
OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 26, 2021
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:33 p.m.
2.
ROLL CALL:
Present: Mayor Marilyn Ezzy Ashcraft, Secretary Nancy Bronstein, Trustee Bill
Soderlund, Trustee Nancy Elzig via teleconference.
Staff: Annie To, Finance Director, Grace Li, Finance Accountant, Chad Barr,
Human Resources Technician.
3.
MINUTES:
The minutes of the Regular Meeting of January 25, 2021 were moved for
acceptance by Secretary Nancy Bronstein and seconded by Trustee Soderlund.
Passed by roll call vote, 4-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarters Ending March 31, 2021
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2021.
Finance Accountant Li presented the quarterly reports. In February 2021 the
pension expenses for Plan 1079 increased from January 2021 due to an
increase in benefits paid out. The increase was effective January 2021 but paid
in February 2021. March's total pension expenses included the quarterly uniform
allowance payout.",PensionBoard/2021-07-26.pdf
PensionBoard,2021-07-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 26, 2021
Page 2
Plan 1082 expenses were $2736 per month for the third quarter. There was an
increase in benefits paid out from $2682 in the second quarter to $2736 in the
third quarter.
Accountant Li clarified for Chair Ashcraft that January included the increase
already.
Trustee Elzig moved to accept the financial statements as presented and Trustee
Soderlund seconded. Passed by roll call vote, 4-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS ICOMMUNICATIONS FROM BOARD):
Trustee Soderlund asked about finding a police représentative for the board.
Chair Aschraft stated she spoke to the City Attorney about the requirement for
living in the City and Secretary Bronstein stated she also spoke to the City
Attorney. Secretary Bronstein stated the board member did not have to be
retired, they could be currently serving, which provided another opportunity to
reach out to police to serve on the board. Additionally another retiree was
suggested, providing another avenue to fill the position. Chair Ashcraft asked
that everyone keep an eye out for other potential members. Secretary Bronstein
said we can look at current potential employees to serve.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:48 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2021-07-26.pdf
PensionBoard,2021-10-25,1,"any
OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 26, 2021
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:41 p.m.
2.
ROLL CALL:
Present: Mayor Marilyn Ezzy Ashcraft (joined at 4:45 p.m.), Secretary Nancy
Bronstein, Trustee Bill Soderlund via teleconference.
Absent: Trustee Nancy Elzig
Staff: Annie To, Finance Director, Grace Li, Finance Accountant, Chad Barr,
Human Resources Technician.
3.
MINUTES:
The minutes of the Regular Meeting of January 25, 2021 were moved for
acceptance by Trustee Soderlund and seconded by Secretary Nancy Bronstein.
Passed by roll call vote, 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarters Ending June 30, 2021
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending June, 2021.
Finance Accountant Li presented the quarterly reports. The total pension
expenses for Plan 1079 remained the same in April and May. June's total
pension expenses included the quarterly uniform allowance payout. Expenses
for Plan 1082 remained the same in the fourth quarter.",PensionBoard/2021-10-25.pdf
PensionBoard,2021-10-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 26, 2021
Page 2
Trustee Soderlund moved to accept the financial statements as presented and
Secretary Bronstein seconded. Passed by roll call vote, 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Trustee Soderlund asked for an update on finding a police representative for the
board. Secretary Bronstein stated Human Resources had identified current police
employees qualified to serve on the pension board, one being the Chief of Police.
That reach out is going on. Chair Aschaft said surely we will have one committed
for the next meeting.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:53 p.m.
Respectfully submitted,
me
Nancy Bronstein
Human Resources Director",PensionBoard/2021-10-25.pdf