body,date,page,text,path
LibraryBoard,2005-01-12,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD
January 12, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:01 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Mark Schoenrock, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Library Director Susan Hardie, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
Board member Butter MOVED approval of the Consent Calendar. Vice President
Belikove SECONDED the motion which carried by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of January 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of December 8, 2004.
Approved with 2 corrections.
C.
*Library Services Report for the month of November 2004. Accepted.
D.
*Report from Finance Department reflecting FY 2003-04 Library expenditures
(by fund) through December 2004. Accepted.
E.
*Bills for ratification. Approved.
UNFINISHED BUSINESS
A.
Main Library Project Update
Board member Butter asked when Project Manager Bob Haun would be available to give
the members of the Library Board an updated report on the main library project. Director
Hardie stated that in an effort to make the best use of everyone's time, we are hoping that
Bob's monthly report to Council will serve to inform the Board as well. She also
commented that the Board receives the Construction Report each month. She stated that
Bob Haun is very willing to answer questions directly, and is available by phone or
email. Board members indicated that this arrangement is fine for now.
The Library Director reported that on February 28th a Notice to Proceed will be given
to
the contractor. The groundbreaking ceremony will be in early March. The Steering
Committee will have representatives from Alameda's library and business community.
Vice President Belikove asked if there was a list of changes from Value Engineering that
the Board could review. Library Director Hardie reported that there is a list of items and
recapped some of the items for the Board. She noted that the City Council decided to
proceed with LEED Certification.
Vice President Belikove asked if donations could be solicited to help keep the curved
staircase that was eliminated during Value Engineering. Board member Butter stated
that
1",LibraryBoard/2005-01-12.pdf
LibraryBoard,2005-01-12,2,"the construction contract has already been approved. To change the stair again would
incur substantial additional cost. Director Hardie mentioned the concern that additional
fundraising may be needed for the branches.
NEW BUSINESS
A.
Library Building Team (M. Hartigan)
The Library Building Team did not meet during December.
B.
Alameda Free Library Foundation (R. Belikove)
Vice President Belikove stated that the Foundation did not meet in December. The
Foundation will be meeting later this month. The Foundation sent out a year-end
fundraising letter which had some success.
C
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen reported that the Junior Friends will host a themed storytime at the Main
Library on January 22nd. On February 10th the members of the Friends will attend a
benefit screening and reception for Leslie Krongold's documentary My Rabbi. On
February 18th, 19th and 20th the Friends will host a mid-winter book sale at the Al DeWitt
Officers' Club at Alameda Point.
D.
Library Building Watch (L. Krongold)
President Krongold reported that the newsletter will be sent out this week. The logo team
met this week and they decided not to move forward on the logo for awhile.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
None.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
Vice President Belikove commented on the 20th anniversary of Alameda Reads. She
suggested that everyone in Alameda read the same book as a way to celebrate this
occasion. She also noted articles on Library Closures in Salinas, Reading at Risk and
Time Running Out for Libraries.
Board member Butter distributed an article on Literacy and immigrants.
Board member Schoenrock asked if the City is still having a budget deficit. Library
Director Hardie replied in the affirmative and stated that the new Interim City Manager is
meeting with Council and staff to discuss this issue. The City Council wants to maintain
services and to date no budget cuts have been approved.
DIRECTOR'S COMMENTS
Library Director Hardie stated that she has not yet received her appointment for Day in
the District but will keep the Board informed. She reported that there was a theft of 5
computer monitors at the Bay Farm Library. The police department is investigating. The
library received a bequest that will be used to purchase materials for the opening of the
new library.
2",LibraryBoard/2005-01-12.pdf
LibraryBoard,2005-01-12,3,"ADJOURNMENT
Board member Schoenrock MOVED to adjourn the meeting at 7:53 p.m. Board member
Butter SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Susan Hardie, Secretary
3",LibraryBoard/2005-01-12.pdf
LibraryBoard,2005-02-09,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD
February 9, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Ruth Belikove, Vice President
Karen Butter, Board Member
Mark Schoenrock, Board Member
Alan Mitchell, Board Member
Absent:
Leslie Krongold, President
Staff:
Library Director Susan Hardie, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
Board member Mitchell MOVED approval of the Consent Calendar. Board member
Butter SECONDED the motion which CARRIED by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of February 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of January 12, 2005.
Approved.
C.
*Library Services Report for the month of December 2004. Accepted.
D.
*Report from Finance Department reflecting FY 2003-04 Library expenditures
(by fund) through January 2005. Accepted.
E.
*Bills for ratification. Approved.
UNFINISHED BUSINESS
A.
Main Library Project Update and Ground Breaking
Board member Butter asked about the budget for the Main Library project. She was
concerned about the negative $569,044 shown in the Revenue/Expenditures column. She
also said, and other Board members agreed, that this budget format is difficult to
understand. Library Director Hardie agreed that this budget is not easily understood, and
said she would speak with the Project Manager to see whether the format could be
improved. She also assured the Board that the project is not overspent.
On the subject of reports to the Board, members are disappointed that Mr. Haun is not
reporting directly to them. Library Director Hardie explained that the Library Board is
receiving exactly the same information as the City Council gets each month from Mr.
Haun. She said that this is the reporting format that the City has decided on, and
mentioned that the presentations are broadcast on City cable. Dr. Mitchell asked what
information is contained in the presentations, and Library Director Hardie replied that
Mr. Haun simply reviews the information in the Construction Report, which the Board
also receives. She said that she attends all of the Project Manager's presentations and
would be glad to take notes and report to the Board if anything of significance occurs.",LibraryBoard/2005-02-09.pdf
LibraryBoard,2005-02-09,2,"Library Director Hardie handed out invitations to the groundbreaking ceremony. She
stated that the Library is spending a minimal amount of money on this ceremony. The
State Librarian and Wilma Chan have agreed to speak at the ceremony.
NEW BUSINESS
A.
Library Building Team (M. Hartigan)
The building team did not met this month.
B.
Alameda Free Library Foundation (R. Belikove)
Vice President Belikove stated that the Foundation had their second dinner party with the
fundraising consultants. Their goal is to raise $500,000.
C
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen reported that there will be a clearance book sale at the ""O"" Club on the
President's Day weekend.
D.
Library Building Watch (L. Krongold)
Library Building Watch did not meet this month.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
None.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert asked if there would still be money to upgrade the branch libraries.
Library Director Hardie answered in the affirmative. Mr. Lambert handed out an
invitation for a library support event on Friday in San Francisco.
LIBRARY BOARD COMMUNICATIONS
Vice President Belikove commented on the newspaper article regarding the Berkeley
Library's purchase of a $650,000 RFID system to track their books.
Board member Butter commented on Unique Management Services. She wonders if it is
very beneficial to the library. Library Director Hardie stated that it is teaching patrons
that they need to return their books. She feels that it is a very useful in having library
items returned in a timely manner along with their unpaid fines. UMS promises that their
invoices will always be less than the money we collect. If at anytime invoices exceed
revenues, the balance of invoices which exceed revenues will be waived by UMS.
Vice President Belikove commented on another article regarding banning gay books in
Alabama.
DIRECTOR'S COMMENTS
Library Director Hardie reported on Day in the District to the Board. Vice President
Belikove, Marilyn Ashcraft and Marc Lambert also attended.
ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting at 7:40 p.m. Board member
Butter SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Susan Hardie, Secretary",LibraryBoard/2005-02-09.pdf
LibraryBoard,2005-03-09,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD
March 9, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Mark Schoenrock, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Library Director Susan Hardie, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
Board member Butter MOVED approval of the Consent Calendar. Board member
Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of March 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of February 9, 2005.
Approved.
C.
*Library Services Report for the month of January 2005. Accepted.
D.
Report from Finance Department reflecting FY 2003-04 Library expenditures (by
fund) through February 2005. Accepted.
E.
Bills for ratification. Approved.
UNFINISHED BUSINESS
A.
Main Library Project Update
Library Director Hardie stated that the contractor is ready to start construction of the new
Main Library on March 15th Equipment and trailers are being moved onto the site
starting tomorrow.
Board member Belikove thanked the Library Director for all her hard work to get to this
point.
NEW BUSINESS
A.
Donor Recognition
Board member Butter stated that the art sub-team met prior to the Library Board meeting.
A draft policy on donor recognition is being drawn up for the Library Board to review.
The Board will then make a recommendation to the City Council for approval.
The team felt that it is time to move forward on the medallions that are being placed on
the exterior of the new main library.",LibraryBoard/2005-03-09.pdf
LibraryBoard,2005-03-09,2,"B.
Library Building Team (M. Hartigan)
Library Director Hardie stated that the Library Building Team will meet on April 7th.
C.
Alameda Free Library Foundation (R. Belikove)
Board member Belikove reported that the solicitation letter that was sent out was not as
profitable as the one sent out the previous year. A sub-committee was formed to decide
how to handle donations that come in. No events have been planned yet.
D
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen reported that the Friends book sale at the ""O"" Club raised over $9,000. Ms.
Skeen thanked the Library Director for helping the Friends reserve the ""O"" Club. The
next book sale will be in June. On March 19th the Junior Friends will have a storytime
at
the Bay Farm Branch Library. On April 26th the Friends will sponsor author Pam Chun
at the Interim Main Library.
E.
Library Building Watch (L. Krongold)
Leslie Krongold reported that the next newsletter will go out this month. There will be a
Library Logo meeting on March 10th She feels that the team is coming close to a final
logo.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Library Director Hardie responded to 12 input/feedback forms regarding: patron
complaint about being harassed by another patron with pornographic images at the
computer station; patron concern about the library purchasing a book that only one
person has requested; please purchase the following DVD's Requiem for a Dream, Last
Exit to Brooklyn, Belle Époque, Bettlejuice, Harry Potter, Mystery Science Theater 3000,
Friends, Horatio Hornblower Series, Final Analysis, The Art & Skill of Public Speaking,
and A Cinderella Story. Please purchase books on travel; and, please remove the Travel
Holiday sticker from the magazine section since we no longer subscribe to it.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
Board member Butter commented that several libraries have purchased access to the
Overdrive audio book collection. She asked if the Alameda Library would also purchase
it. Library Director Hardie stated that we expect to participate beginning next fiscal year.
Board member Butter asked how we were able to have additional funds put into the
Library's budget. Library Director Hardie stated that there had been a clerical error early
on in the budget process and that it had been corrected.
DIRECTOR'S COMMENTS
None.
ADJOURNMENT
Board member Schoenrock MOVED to adjourn the meeting at 7:40 p.m. Board member
Butter SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Susan Hardie, Secretary",LibraryBoard/2005-03-09.pdf
LibraryBoard,2005-04-13,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD
April 13, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Board Member
Mark Schoenrock, Board Member
Alan Mitchell, Board Member
Absent:
Ruth Belikove, Board Member
Staff:
Library Director Susan Hardie, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
Board member Butter MOVED approval of the Consent Calendar. Board member
Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of April 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of March 9, 2005.
Approved.
C.
*Annual Library Services Report for 2004. Accepted with revised second page.
D.
*Library Services Report for the month of February 2005. Accepted.
E.
*Report from Finance Department reflecting FY 2003-04 Library expenditures (by
fund) through February 2005. Accepted.
F.
*Bills for ratification. Approved.
UNFINISHED BUSINESS
A.
None.
NEW BUSINESS
A.
Donor Recognition and Named Gifts.
President Krongold made a MOTION to accept the Resolution as stated. Board member
Mitchell SECONDED.
Now, therefore, be it resolved by the Board of the Alameda Free Library that the
Board hereby approves the ""Donor Recognition and Named Gifts"" policy, and
recommends its adoption by the City Council of Alameda.
Board member Butter handed out a revised policy and the Board discussed the changes
that were made. Ms. Butter stated that the changes simply reflected wording changes to
make it more precise in their meaning. The Board wants to encourage donations but also
ensure the appropriateness of the gift. With the Library Foundation, the Board will
develop guidelines as to how the recognition of the gift will be given.
President Krongold MOVED acceptance of the amendment. Board member Butter
SECONDED the motion.",LibraryBoard/2005-04-13.pdf
LibraryBoard,2005-04-13,2,"Board member Mitchell MOVED to approve the Resolution as modified. Board member
Butter SECONDED the motion which CARRIED by a unanimous voice vote.
B.
Library Building Team (M. Hartigan)
In the absence of Mr. Haritgan, Board member Butter stated that the Library Building
Team received a report from Project Manager Bob Haun. The Team had many questions
regarding the budget. The team also discussed LEED certification for the new main
library project. Street closures will be starting next week and the Team is anxious to
notify citizens before the closures.
C.
Alameda Free Library Foundation (R. Belikove)
In the absence of Vice President Belikove, Library Director Hardie stated that the
Foundation's capital campaign will not being until fall of this year.
D.
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen reported that the Friends of the Library will fund the Teen Summer Reading
Program this year. The next booksale will be the last weekend in June at the ""O"" Club at
Alameda Point.
E.
Library Building Watch (L. Krongold)
President Krongold stated that Library Building Watch is not currently meeting. The
newsletter will go out the following week with news about author events at the library,
street closures from construction of the new facility and the new library logo.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Library Director Hardie responded to 13 input/feedback forms regarding: Please
purchase more Learn to Speak Italian CD's; purchase the Book of Joe; will you be
expanding the DVD collection; the ""Hold"" service the library provides is wonderful;
the
turnstiles do not work effectively with strollers; why aren't new books coming in faster
like they use to; when is the next Harry Potter book coming out; what is WIFI; please
move another ""catalog only"" computer downstairs; can you list DVD's and video titles
in a separate category on the library database; and, please bring back a pay phone for
emergency use.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert reminded the Board members that Legislative Day in Sacramento is one
week from today.
LIBRARY BOARD COMMUNICATIONS
Board member Mitchell referred to an article in Library Hotline and asked if the Library
had an emergency plan in place.
DIRECTOR'S COMMENTS
Library Director Hardie reported that April 29th is Meet Your Public Officials Day. She
noted that the installation of the Library's new software system has been installed and is
going well; however, not all of the capabilities of the system are working yet.
ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting at 8:00 p.m. Board member
Butter SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Susan Hardie, Secretary",LibraryBoard/2005-04-13.pdf
LibraryBoard,2005-05-11,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD
May 11, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Mark Schoenrock, Board Member
Alan Mitchell, Board Member
Absent:
Karen Butter, Board Member
Staff:
Library Director Susan Hardie, Secretary
Jordona Elderts, Literacy Coordinator
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
Vice President Belikove MOVED approval of the Consent Calendar. Board member
Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of May 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of April 13, 2005.
Approved.
C.
*Library Services Report for the month of March 2005. Accepted.
D.
*Report from Finance Department reflecting FY 2003-04 Library expenditures (by
fund) through March 05. Accepted.
F.
*Bills for ratification. Approved.
UNFINISHED BUSINESS
A.
None.
NEW BUSINESS
A.
Adult Literacy Program (J.Elderts)
Library Director Hardie introduced Jordona Elderts, Administrative Services Coordinator
for the Alameda Literacy Program, and Ms. Elderts presented an overview of the
program. Literacy is located in the Veteran's Building on Central Avenue and is
celebrating 20 years of learning. The main focus of the program is to help adults with
low reading and writing skills. Students must be able to speak and understand English. A
computer lab has been established with reading software, typing instruction and Internet
instruction. Most students come to the program with specific goals, such as how to write
a check, read the newspaper or instructional manuals for work. Ms. Elderts handed out a
copy of Roles and Goals created by the State to measure achievement of the students.
B.
Library Building Team (M. Hartigan)
The Building Team did not meet this month. Library Director Hardie stated that the
Building Team will be meeting quarterly unless something unexpected comes up.
A report to the Board will be scheduled only when the LBT has met.",LibraryBoard/2005-05-11.pdf
LibraryBoard,2005-05-11,2,"C.
Alameda Free Library Foundation (R. Belikove)
Vice President Belikove reported that the Foundation received the library construction
report and donor recognition program information. She noted that 4 members of the
Foundation will be termed out this year. The Foundation had a meeting on the proper
way to solicit donations from citizens and corporations.
D.
Friends of the Alameda Free Library (M. Skeen)
Board member Schoenrock stated that Molly Skeen was on vacation this week. Mr.
Schoenrock reported that the next book sale will be at the ""O"" Club and will be the last
weekend of June.
E.
Library Building Watch (L. Krongold)
President Krongold stated that Library Building Watch no longer meets. Ms. Krongold
stated that the newsletter will be going out next week. There are currently 294 people on
the mailing list for the newsletter.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Library Director Hardie read 2 input/feedback forms regarding: Please purchase The
Electric Grandma, and a patron complaint that new books are not being processed in a
timely manner anymore.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
Board member Mitchell noted several articles from Library Hotline magazine that
included topics on library tutors, new rules of conduct for libraries, leaving stranded
children at the library, self check machines and how certain libraries are dealing with the
financial crisis.
DIRECTOR'S COMMENTS
Library Director Hardie informed the Board that a new Library Logo has been approved.
New cards should be at all libraries by June. The Donor Policy will be going to the City
Council on June 7th.
ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting at 8:06 p.m. Board member
Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Susan Hardie, Secretary",LibraryBoard/2005-05-11.pdf
LibraryBoard,2005-06-08,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD
June 8, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Mark Schoenrock, Board Member
Alan Mitchell, Board Member
Staff:
Library Director Susan Hardie, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
Board member Butter MOVED approval of the Consent Calendar. Board member
Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of June 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of May 11, 2005.
Approved.
C.
*Library Services Report for the month of April 2005. Accepted.
D.
*Report from Finance Department reflecting FY 200-05 Library expenditures
(by fund) through May 05. Accepted.
F.
*Bills for ratification. Approved.
UNFINISHED BUSINESS
A.
None.
NEW BUSINESS
A.
Public Art - Resolution to Council
WHEREAS, the Library Art and Recognition Committee conducted a public RFQ
process to secure the services of a professional art consultant, and an RFP
process to solicit proposals from artists to create art at the new Main Library;
and
WHEREAS, a committee of local artists and art lovers worked with the art
consultant to review artist submissions and to interview finalists, selecting
Masayuki Nagase to provide a work of art titled ""Cadence of the Water"", a series
of eight limestone medallions to be installed on the exterior of the new Main
Library along Lincoln Avenue and Times Way; and
WHEREAS the Public Art Advisory Committee and the Recreation and Parks
Commission have both approved ""Cadence of the Water""; and",LibraryBoard/2005-06-08.pdf
LibraryBoard,2005-06-08,2,"WHEREAS the Friends of the Library provided the initial funding for the art
consultant and also, together with the Alameda Free Library Foundation, have
guaranteed $75,000 toward the cost of ""Cadence of the Water"";
NOW, THEREFORE, BE IT RESOLVED by the Board of the Alameda Free
Library that the Board does hereby recommend to the Mayor and Council of the
City of Alameda that the City enter into an agreement with Masayuki Nagase for
the fabrication and installation of ""Cadence of the Water"".
There was a brief discussion regarding the original cost of the medallions. There will be
a small increase of $2,500 to cover the rising cost of materials.
Board member Butter MOVED to recommend adoption of the Public Art Resolution to
the City Council. Board member Mitchell SECONDED the motion which CARRIED by
a unanimous voice vote.
B.
Alameda Free Library Foundation (R. Belikove)
Vice President Belikove reported that Circulation Supervisor Laura Chaquette gave a
nice library report at the last Foundation meeting. The fundraiser will be demonstrating
to the members how to make successful donation calls. New board members were
nominated at the last meeting.
C.
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen reported that the Friends donated $750.00 to the Literacy Program for their
20th Anniversary celebration. Supervising Librarian Jane Chisaki requested funding for
the Summer Reading Program. The book sale will be held on June 24, 25 and 26 at the
""O"" Club. The Friends next meeting will be on June 20 and they will not meet during
July and August. The Friends are putting together a questionnaire for new volunteers.
D.
Library Building Watch (L. Krongold)
President Krongold stated that the Library Building Watch newsletter will be out next
week.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Library Director Hardie read 1 input/feedback form regarding: Please purchase the series
Sue Barton, Staff Nurse by Helen Boylsten.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert informed the Board that President Krongold has signed up to be a Literacy
tutor.
LIBRARY BOARD COMMUNICATIONS
Board member Butter commented that the amendment to the contract from CMM is
confusing. Library Director Hardie stated the amendment deals with the cost of the
Library move that was not budgeted for previously.
Vice President Belikove complimented Literacy Coordinator Jordona Elderts for the 20th
anniversary celebration that she attended. She handed out an article regarding a Chicago
library. In their efforts to improve security over the Internet, they are now asking for
patron's fingerprints to access the Internet.
Vice President Belikove asked the Library Director what the new Library Logo looks
like. Library Director Hardie stated that the thinking logo was selected. There are three
designs for the new library cards, and the order has been placed and should be in anytime.",LibraryBoard/2005-06-08.pdf
LibraryBoard,2005-06-08,3,"Board member Butter asked Library Director Hardie if the library has purchased
""Overdrive"". Library Director Hardie answered in the affirmative and stated that it will
be available to patrons very shortly.
There was a brief discussion about a recent article in the paper about City Council
wanting to combine departments within the City.
Board member Butter asked about the new Horizon system and how long it will take to
have every function operable. Library Director Hardie stated that staff has concerns
about how the library statistics are coming in. Dynix has not been able to get the email
notification working. She will keep the Board updated.
DIRECTOR'S COMMENTS
Library Director Hardie stated that the Summer Reading Program will begin on June 18th
The City Council adopted the general fund budget. The Council did not pass the Donor
Recognition and Named Gifts Policy. Council expressed concerns about what the
plaques would look like on all the library furnishings. They do not want the library to
have a ""cluttered"" look. Library Director Hardie stated that there will be a committee
meeting next week and they will come back with some changes to the policy.
ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting of the Library Board at 7:48
p.m. Vice President Belikove SECONDED the motion which CARRIED by a
unanimous voice vote.
Respectfully submitted,
Susan Hardie, Secretary",LibraryBoard/2005-06-08.pdf
LibraryBoard,2005-07-13,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD
July 13, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Karen Butter, Board Member
Mark Schoenrock, Board Member
Alan Mitchell, Board Member
Absent:
Leslie Krongold, President
Ruth Belikove, Vice President
Staff:
Library Director Susan Hardie, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
Board member Schoenrock moved to APPROVE the Consent Calendar. Board member
Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of July 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of June 8, 2005.
Approved.
C.
*Library Services Report for the month of May 2005. Accepted.
D.
*Report from Finance Department reflecting FY 2004-05 Library
expenditures (by fund) through June 05. Accepted.
F.
*Bills for ratification. Approved.
UNFINISHED BUSINESS
A.
Revised Donor Recognition and Named Gifts Policy - Recommendation to
Council.
Now, therefore, be it resolved by the Board of the Alameda Free Library that the Board
hereby approves the ""Donor Recognition and Named Gifts"" policy as revised, and
recommends its adoption by the City Council of Alameda.
Library Director Hardie stated that there were 2 revisions in the Donor Recognition and
Named Gifts Policy.
Board member Mitchell expressed concerns over leaving the decision solely up to the
City Manager.
Library Director Hardie stated that anyone can appeal the decision of the City Manager to
the City Council. This would avoid having every donation agendized for a City Council
meeting.
Board member Scheonrock MOVED approval of the revised Donor Recognition and
Named Gifts Policy. Board member Mitchell SECONDED the motion which CARRIED
by a unanimous voice vote.",LibraryBoard/2005-07-13.pdf
LibraryBoard,2005-07-13,2,"NEW BUSINESS
A.
Alameda Free Library Foundation (R. Belikove)
Library Director Hardie attended the meeting and noted that the first half of the meeting
was discussion of the Donor Recognition and Named Gifts Policy. The second half of the
meeting was a training session on how to solicit funds.
B.
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen stated that the Friends of the Library made $13,000 at their book sale. The
Friends feel that having the sale at the ""O"" Club is a good location for everyone. The
next book sale with be the 3rd weekend in October at the ""O"" Club. The Friends will not
meet during the summer so the next meeting will be September 3rd. The Friends are
hosting an author event at the Main Library on July 27th
C.
Library Building Watch (L. Krongold)
Library Director Hardie stated that the next Building Watch newsletter will go out
tomorrow.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Library director Hardie read 1 input/feedback form regarding: Patron request for the
library to purchase more audio books.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Board member Schoenrock discussed the state budget passing and if we would be
receiving Public Library Foundation funding as we did last year. Ms. Hardie replied in
the affirmative.
LIBRARY BOARD COMMUNICATIONS
Library Director Hardie stated that BALIS is starting to work on a common integration
system for all libraries.
Board member Mitchell discussed several Library Hotline articles.
Board member Mitchell asked if there would be a policy developed regarding meeting
rooms at the new main library. Ms. Hardie stated that a policy would be developed
around the first of next year.
DIRECTOR'S COMMENTS
Library Director Hardie informed the Board that email notification is now working. In
addition, telephone notification has begun. Ms. Hardie handed out samples of the new
library cards and stated that the library would also have key chain cards later this month.
Library Director Hardie noted that the circulation statistics are being counted differently
in the new Horizon system. It looks as if our circulation statistics have dropped by 71/2%.
Supervising Librarian David Hall will be monitoring this information for the next few
months to be sure they are accurate. Staff will be focusing on the West End Branch
library for the next few months. Staff will be weeding books and putting out better
displays of new books to help increase circulation at that branch.
Board member Schoenrock asked the components of the $150,000 Change Order #1. Ms.
Hardie said she would transmit that information to the Board. Board member Butter
asked who had decided on the glass staircase panels. Ms. Hardie replied that a request
was made by Council Members following a visit to the Santa Clara City Library. Board
member Butter said she felt the Library Building Team should have been involved.",LibraryBoard/2005-07-13.pdf
LibraryBoard,2005-07-13,3,"ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting of the Library Board at
7:45 p.m.
Respectfully submitted,
Susan Hardie, Secretary",LibraryBoard/2005-07-13.pdf
LibraryBoard,2005-08-10,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD
August 10, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Staff:
Library Director Susan Hardie, Secretary
Jane Chisaki, Interim Library Director
Laura Chaquette, Recording Secretary
CONSENT CALENDAR
Board member Schoenrock had one correction to the Minutes as did President Krongold.
Board member Butter discussed the Horizon circulation statistics and asked if
adjustments to the reports would continue. Library Director Hardie stated that it is
possible we will need to make future adjustments, but for now the problem appears to be
solved.
Board member Mitchell MOVED approval of the Consent Calendar with corrections to
the minutes. Board member Schoenrock SECONDED the motion which CARRIED by a
unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of August 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of July 13, 2005.
Approved with corrections.
C.
*Revised Library Services Report for the month of April 2005. Accepted.
D.
*Revised Library Services Report for the month of May 2005. Accepted.
E.
*Library Services Report for the month of June 2005. Accepted.",LibraryBoard/2005-08-10.pdf
LibraryBoard,2005-08-10,2,"F.
*Report from Finance Department reflecting FY 2004-05 Library expenditures (by
fund) through July 05. Accepted.
G.
*Bills for ratification. Approved.
UNFINISHED BUSINESS
A.
Election of Officers
Board member Schoenrock NOMINATED Leslie Krongold for Board President. Board
member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.
Board member Schoenrock NOMINATED Ruth Belikove for Vice President. Board
member Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.
Board member Mitchell passed out Liberry Jam from Humboldt County library. He
commented that they had raised over $10,000 selling jam as a fundraiser and suggested
we consider something similar.
NEW BUSINESS
A.
Library Building Team (M. Hartigan)
Mike Hartigan reported that the library project is 27% complete and on budget. Board
member Schoenrock asked how the art was approved for the new building. Library
Director Hardie explained that when the Public Art Committee was not yet a Commission
it had approved five pieces of art for the new main library. The five art pieces then had to
be approved by the Parks & Recreation Commission. The Commission only approved
four pieces and rejected the fifth piece. Since the Art Committee is now the Art
Commission it is no longer required to get Parks & Recreation to approve public art.
Therefore, the fifth previously unapproved piece of art is now being grandfathered in.
Vice President Belikove asked about the glass panels on the staircase of the new building.
Ms. Hardie explained that there would be clear glass beneath the railing. Stained glass
will not be used on the staircase but there will be stained glass opportunities in other
areas of the library.
B.
Alameda Free Library Foundation (R. Belikove)
Vice President Belikove reported that the Library Foundation was still getting organized
after a change in administration. They continue to receive training in fundraising. Lois
Hanna has donated $10,000 to the Foundation. President Krongold asked if the cruise is
still being considered as a fundraiser. Vice President Belikove stated that the cruise has
been cancelled.",LibraryBoard/2005-08-10.pdf
LibraryBoard,2005-08-10,3,"C.
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen announced that a volunteer with professional experience will be developing
a new website for the Friends of the Library. The next booksale will be 10/21, 10/22 and
10/23 at the ""O"" Club. The Friends will not meet in August.
D.
Library Building Watch (L. Krongold)
President Krongold stated that the next newsletter will be issued on 8/17.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Library Director Hardie read 3 input/feedback forms regarding: patron complaint
regarding the rest room facilities not being updated; patron thanking staff for purchasing
so many large print books; and, patron asking why there are no new titles on the shelves.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
President Krongold thanked Susan Hardie for all her hard work and welcomed Jane
Chisaki as the new Interim Library Director.
DIRECTOR'S COMMENTS
Library Director Hardie thanked the Library Board, Library Building Team, Library
Foundation, Friends of the Library and staff. She wished everyone the best in coming
years.
Library Director Hardie asked how many Board members would be attending the
Summer Reading Program ceremony. President Krongold, Vice President Belikove and
Board member Mitchell stated that they would be attending. Board members Schoenrock
and Butter stated that they would attend if their schedules permitted it.
Board member Butter asked about the Technology Plan of Service. Ms. Hardie explained
that Joe Ford had been contracted to analyze the impacts of the new and increased
technology and equipment in the new building. Board member Mitchell asked if the
equipment was paid for. Ms. Hardie answered in the affirmative.
Board member Butter asked about RFID technology and any related issues that may
come up with its implementation. Ms. Hardie responded that RFID is a necessary step in
continuing Library inventory and security. The system currently in place is outdated.
She also stated that the Request for Proposal for RFID should be ready to go out in
October and that the process would be very similar to the process for the ILS system.",LibraryBoard/2005-08-10.pdf
LibraryBoard,2005-08-10,4,"Ms. Hardie assured everyone that concerns over privacy issues would be addressed and
that having patrons continue to use the current ""barcoded"" card system will eliminate any
ability for breaches in individual privacy.
ADJOURNMENT
Board member Mitchell MOVED at adjourn the meeting of the Alameda Free Library
Board at 7:35 p.m. Vice President Belikove SECONDED the motion which CARRIED
by a unanimous voice vote.
Respectfully submitted,
Jane Chisaki, Secretary",LibraryBoard/2005-08-10.pdf
LibraryBoard,2005-09-14,1,"CHT
OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD
September 14, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Mark Schoenrock, Board Member
Alan Mitchell, Board Member
Staff:
Acting Library Director Jane Chisaki, Secretary
Laura Chaquette, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of September 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of August 10, 2005.
Approved.
C.
*Library Services Report for the month of July 2005. Accepted.
D.
*Report from Finance Department reflecting FY 2004-05 Library expenditures (by
fund) through August 05. Accepted.
E.
*Bills for ratification. Held over to the meeting of October 12, 2005.
There was a brief discussion regarding two unfunded budget items in the Finance report.
Board member Butter asked if the library statistical report is back on track. President
Krongold asked when the move to the new building would start. Acting Library Director
Chisaki stated that the move would begin in September 2006.",LibraryBoard/2005-09-14.pdf
LibraryBoard,2005-09-14,2,"President Krongold asked about the new library cards and if there was a favorite design
picked by patrons. Circulation Supervisor Chaquette stated that patrons were not
favoring one card more than the others. President Krongold asked why the graphics for
the new library card design was not given to an Alameda designer. Ms. Chisaki stated
that it was an open competition but in the future consideration would be given to an
Alameda company.
Board member Mitchell MOVED approval of the Consent Calendar. Board member
Butter SECONDED the motion which carried by a unanimous voice vote.
UNFINISHED BUSINESS
None.
NEW BUSINESS
A.
Discussion of Materials Security and Inventory System. (J. Chisaki)
Acting Library Director Chisaki led a discussion on the Materials Security and Inventory
System (RFID). The Request for Proposal (RFP) has been completed along with the staff
report that will go before the City Council on October 4, 2005. If accepted by the City
Council the RFP will be released for bid on October 5, 2005.
Board member Butter asked if there would be changes to the Express Check equipment.
Ms. Chisaki stated that it would depend on what vendor was chosen. Ms. Butter asked
about the cost of the new equipment. Ms. Chisaki stated that it would cost approximately
$300,000 and the funds were already budgeted. The maintenance costs would run about
15-20%.
Board member Butter asked if the public would receive information about the new
technology. Ms. Chisaki stated that library publicity would emphasize education of the
public about RFID. It would also stress the fact that patrons would keep their existing
card, no ""smart cards"" are in the plan. RFID is just a new way to read the barcode
information on library materials.
Board member Schoenrock asked about the conversion process. Acting Library Director
Chisaki stated that it would again depend on the vendor that is chosen, but that it could
take place in conjunction with circulation of the items. New materials would have the
tags added as part of the processing for shelf ready materials.
President Krongold asked where the processing would be done. Ms. Chisaki stated that
new materials would include processing with RFID tags. David Hall and Laura
Chaquette are having conversations with various vendors about opening day collections
that include complete processing.",LibraryBoard/2005-09-14.pdf
LibraryBoard,2005-09-14,3,"Acting Library Director Chisaki explained that since the agenda item stated that a
""discussion"" would take place rather than a ""recommendation"", a vote of support for the
Materials Security and Inventory System could not be taken. Ms. Chisaki stated that
Library Board members may state support of the idea, but that it could not be a formal
recommendation. The Library Board agreed to support the recommendation made by the
Acting Library Director.
Board member Butter stated that she felt that the Board should be part of future actions
taken by the Library.
B.
Alameda Free Library Foundation (R. Belikove)
Board member Belikove reported that the Library Foundation did not meet in August.
Ms. Belikove stated that there were Board vacancies due to term limits.
C.
Friends of the Alameda Free Library (M. Skeen)
The Friends of the Alameda Free Library did not meet in August. President Krongold
stated that the next book sale is in October and that the Friends were looking for
fundraising ideas.
D.
Library Building Watch (L. Krongold)
President Krongold stated that the next newsletter will go out the week of September 19th
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Acting Library Director Chisaki read one input/feedback form regarding; purchasing the
audio recording of Harry Potter and the Half-blood Prince.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Mark Perlin from the College of Alameda asked what warranted $300,000 in
expenditures for a new security system. Acting Library Director Chisaki explained that
all libraries have security systems. This upgrade is needed due to the fact that we can no
longer purchase parts/maintenance contracts for our current outdated system. Board
member Butter added that this particular system includes inventory capabilities.
Mr. Perlin asked about the decrease in material checkouts. Board member Butter
explained that the drop represents a comparison between July of 2004 and July of 2005.
The significant statistics are better understood when looking at the overall trend that
shows a steady increase over an extended period of time.
Mark Lambert stated that the BALIS Advisory Committee will meet next week.",LibraryBoard/2005-09-14.pdf
LibraryBoard,2005-09-14,4,"LIBRARY BOARD COMMUNICATIONS
There will be a Bookies by the Bay dinner hosted by the Literacy Departments from
Alameda County, Alameda City, Berkeley and Oakland.
DIRECTOR'S COMMENTS
Acting Library Director reviewed her report with the Board. In addition, she mentioned
that she received approval to hire two part-time librarians, one for branches and Adult
Reference, and one for the Children's Department. Ms. Chisaki announced that Spooky
Night will take place on 10/27/05.
ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting at 8:04 p.m. Vice President
Belikove SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2005-09-14.pdf
LibraryBoard,2005-10-12,1,"CITY
OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD
October 12, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Board Member
Alan Mitchell, Board Member
Absent:
Ruth Belikove, Vice President
Mark Schoenrock, Board Member
Staff:
Acting Library Director Jane Chisaki, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of October 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of September 14, 2005.
Approved.
C.
*Library Services Report for the month of August 2005. Accepted.
D.
*Report from Finance Department reflecting FY 2004-05 Library expenditures (by
fund) through August & September 05. Accepted.
E.
*Bills for ratification. Approved.
President Krongold asked if the new Main Library will be weather tight by the time the
rain starts. Acting Director Chisaki stated that the building would be, otherwise the duct
work would get wet and have to be replaced which would cause a delay in the projects
completion date.
Board member Butter MOVED approval on the Consent Calendar. Board member
Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.",LibraryBoard/2005-10-12.pdf
LibraryBoard,2005-10-12,2,"UNFINISHED BUSINESS
A.
Materials Security and Inventory System. (J. Chisaki)
Acting Library Director Chisaki stated that this item went to Council last week and it was
approved. The Request for Proposal has been sent out and the deadline for submission is
November 4th at 3:00 p.m. Library staff is currently working on a question and answer
sheet on RFID technology to educate staff and library patrons. President Krongold asked
how many vendors had RFID technology. Ms. Chisaki stated that there are only 4 or 5
vendors that she knows of.
NEW BUSINESS
A.
Library Building Team (M. Hartigan)
In the absence of Mike Hartigan, Board member Butter stated that the LBT met last
night. She noted that there have been significant changes to the exterior of the building.
The copper roof was eliminated in the Value Engineering process. The Team had to pick
a
different material and color for the roof. Also, the color of the exterior brick needed to
change to match the new roofing material. The team also discussed fabrics and colors for
the chairs in the new library and eliminated colors that would not work.
B.
Alameda Free Library Foundation (R. Belikove)
In the absence of Vice President Belikove, Acting Library Director Chisaki commented
that the Foundation has been struggling with ways to raise money. Their first priority is
to send out letters to solicit donations.
C.
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen stated that the next book sale will be October 21, 22 and 23 at the ""O"" Club.
The Friends have started a voucher program for local teachers to purchase books for their
classrooms. A marketing class from the high school will be helping with the book sale
this season. The Friends newsletter has been expanded and a library information table
will be set up during the sale.
D.
Library Building Watch (L. Krongold)
President Krongold reported that 212 people now receive the Library Building Watch
newsletter by email. The next issue will be out towards the end of the month.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Acting Library Director Chisaki read 3 input/feedback forms regarding: request for the
novel The Great Failure; request for the audio book of Harry Potter and the Half Blood
Prince; and a complaint that weekly magazines are not making it to the shelves in a
timely manner.",LibraryBoard/2005-10-12.pdf
LibraryBoard,2005-10-12,3,"ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert reported that there are two new members of the BALIS Advisory Board
and the main focus of the Board will be the upcoming Bond issue on the June ballot. Mr.
Lambert noted that his term will be up in June and he has had a great experience serving
on the Board.
LIBRARY BOARD COMMUNICATIONS
Board member Mitchell noted that Susan Hardie's retirement was noted in the Hotline
magazine.
DIRECTOR'S COMMENTS
Acting Library Director Chisaki informed the Board about Teen Read Week. Librarian
Karen Lundstrom will be coordinating a vote on teen's favorite books. Our digital book
link Califa, has had 822 hits since July.
Board member Butter asked if we had the Easy Reader Voter Guide at the library. Ms.
Chisaki stated that library does have them and they are out for use by the public.
ADJOURNMENT
Board member Butter MOVED to adjourn the meeting at 8:00 p.m. Board member
Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2005-10-12.pdf
LibraryBoard,2005-11-09,1,"OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD
November 9, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Mark Schoenrock, Board Member
Alan Mitchell, Board Member
Staff:
Acting Library Director Jane Chisaki, Secretary
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
As asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of November 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of October 12, 2005.
Approved.
C.
*Library Services Report for the month of September 2005. Accepted.
D.
*Report from Finance Department reflecting FY 2004-05 Library expenditures (by
fund) through October 2005. Accepted.
E.
*Bills for ratification. Approved.
President Krongold asked how long we would be making payments to AUSD for leasing
the Interim Main Library. Acting Director Chisaki stated that we have one more payment
for this year and payments totaling $100,000 in 2006. The City's agreement with AUSD
states that the City will put back classrooms and hallways when the library vacates the
building. There is discussion regarding trading park maintenance services with the
school district to help defray costs for the building renovation.",LibraryBoard/2005-11-09.pdf
LibraryBoard,2005-11-09,2,"Board member Mitchell thanked Acting Director Chisaki for her response to the Stafford
donation bequest.
Board member Mitchell MOVED to approve the Consent Calendar. Board member
Butter SECONDED the motion which CARRIED by a unanimous voice vote.
3.
UNFINISHED BUSINESS
A.
Materials Security and Inventory System. (J. Chisaki)
Acting Director Chisaki reported that Materials Security and Inventory System (RFID)
bids were due back November 4th at 3:00 p.m. Supervising Librarian David Hall is
currently reviewing all 5 bids. The cost ranges from $207,000 - $253,644 which includes
training from the company. Maintenance costs would run between $10,000 - $20,000 per
year.
Board member Butter asked if the price includes adapting our current equipment to make
it compatible. Ms. Chisaki stated that this is currently being reviewed by David Hall.
She will report back to the Board at the December 14th meeting.
4.
NEW BUSINESS
A.
Discussion and Approval of Exam Proctoring Guidelines (J. Chisaki)
Acting Library Director Chisaki discussed how many community libraries proctor exams
and the charges for these services. She explained that it takes approximately 2-3 hours to
proctor an exam. During that time the librarians must secure an area with a computer for
the patron. It is sometimes very difficult to reserve that much time for computer use.
She also stated that librarians must remain in that area to supervise the patron while
taking the exam.
Board member Butter asked why we are charging so little for our exam process since it is
an inconvenience for the librarians. Ms. Butter stated that she would like some data on
how many we proctor each year and the time involved before she makes a decision. Ms.
Chisaki stated that she would bring this back before the Board next month.
Vice President Belikove asked who wanted the guidelines. Ms. Chisaki stated that the
reference librarians asked for guidelines.
B.
Approval for Early Holiday Closure (J. Chisaki)
Acting Director Chisaki discussed how the actual holidays fall on a Sunday but the City's
holiday schedule allows for a Monday closures. She asked the Board to approve Sunday
closures for Christmas and New Year's Day as well as an early closure (3:00 p.m.) for
Christmas Eve and New Year's Eve.",LibraryBoard/2005-11-09.pdf
LibraryBoard,2005-11-09,3,"Board member Mitchell MOVED to approve Sunday closures for Christmas and New
Year's Day. Vice President Belikove SECONDED the motion which CARRIED by a
unanimous voice vote.
Board member Mitchell MOVED to approve a 3:00 p.m. closure for Christmas Eve and
New Year's Eve. Vice President Belikove SECONDED the motion which CARRIED by
a unanimous voice vote.
C.
Library Building Team (M. Hartigan)
In the absence of Mike Hartigan, Ms. Chisaki reported that the furnishings sub-team met
last week and looked at some sample chairs. She handed out pictures of the chairs and
sample colors for the Board to review.
Board member Schoenrock had a question regarding a $70,000 savings on the
construction budget. Ms. Chisaki stated that she did not think it was a savings on the roof
but possible the parking structure. She will report back to the Board.
Acting Director Chisaki stated that the building will not be weather tight until sometime
in January instead of December as planned. The bricks for the exterior of the building
will have a short delay in arriving.
D.
Alameda Free Library Foundation (R. Belikove)
Vice President Belikove stated that the Foundation has a new member on the team and
that they have sent out 5,000 donation letters. The team is exploring how much it will
cost to send out letters to everyone in Alameda. Ms. Chisaki stated that she has created a
donor form for the Foundation's web page.
E.
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen announced that the Friends had the second largest book sale they have ever
had which brought in almost $13,000. The next 2 sales will be held in May and October.
The Friends next meeting will be held November 21st.
F.
Library Building Watch (L. Krongold)
President Krongold stated that the newsletter went out last week. Her next newsletter
will focus on the Foundation's fundraising efforts and it will target year end giving.
G.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Acting Library Director Chisaki read 4 input/feedback forms regarding: Please obtain
a
novel by Patrick O'Brien; please purchase more books on the Northern Renaissance;
why do we have 95 CD's from one author; and please purchase Herding Cats.",LibraryBoard/2005-11-09.pdf
LibraryBoard,2005-11-09,4,"5.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert commented that the SAB will be meeting in 2 weeks.
6.
LIBRARY BOARD COMMUNICATIONS
Board member Mitchell discussed some articles from Library Hotline regarding 5 million
books being sent by Congress to hurricane Katrina states and how many librarians have
lost their jobs due to Katrina.
7.
DIRECTOR'S COMMENTS
Acting Library Director Chisaki informed the Board about a major problem that the
library is experiencing with a group of teens that come in everyday. Staff is working
with the Vice Principal of Alameda High along with the police department to help get
this situation under control. She noted that the new time management software will help
boot the teens off of the computer when their time is up.
Marc Lambert asked the status of new hires for the library. Ms. Chisaki stated that
interviews would be held next week.
8.
ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting at 8:50 p.m. Vice President
Belikove SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Jane Chisaki
Interim Library Director and
Secretary to the Library Board",LibraryBoard/2005-11-09.pdf
LibraryBoard,2005-12-14,1,"OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD
December 14, 2005
The regular meeting of the Alameda Free Library Board was called to order at 7:05 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Absent:
Mark Schoenrock, Board Member
Staff:
Acting Library Director Jane Chisaki, Secretary
David Hall, Technical Services Supervisor
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
As asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of December 2005. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of November 9, 2005.
Approved.
C.
*Library Services Report for the month of October 2005. Accepted.
D.
*Report from Finance Department reflecting FY 2004-05 Library expenditures (by
fund) through November 2005. Accepted.
E.
*Bills for ratification. Approved.
Acting Library Director Chisaki reported that the new main library is on time and on
budget and will be weather-tight in January. President Krongold asked how it could be
on time with the rain we have had. Ms. Chisaki stated that there are 30 ""rain days"" built
into the contract. Ms. Chisaki added that the City Council has asked to look at items that
were taken off during the value engineering process so that some items might be added
back to help prolong the life of the building.
Board member Mitchell MOVED approval of the Consent Calendar. Board member
Butter SECONDED the motion which CARRIED by a unanimous voice vote.",LibraryBoard/2005-12-14.pdf
LibraryBoard,2005-12-14,2,"UNFINISHED BUSINESS
A.
Materials Security and Inventory System. (J. Chisaki)
Resolution
Passed by Alameda Free Library Board
December 14, 2005
WHEREAS, in order to improve library service to the residents of Alameda, by providing
them with modern materials security and inventory system; and
WHEREAS, in order to provide accurate, reliable, and state of the art, library materials
security and inventory capability, it is necessary that the library replace its 3-M magnetic
strip security system; and
WHEREAS, an extensive and impartial evaluation process has determined that
Libramation Inc. has the best security and inventory system for our library and our
community;
NOW, THEREFORE, BE IT RESOLVED by the Board of the Alameda Free Library that
the Board supports the acquisition of the Libramation Inc. Materials Security and
Inventory System and believes it will improve library services to the community with
cutting-edge technology, and therefore respectfully urges the City Council to approve
acquisition of this system.
Board member Butter stated that she would have liked to have seen a comparison chart
and receive more information during the process. Ms. Chisaki stated that Technical
Services Supervisor David Hall was here to answer questions from the Board.
Supervising Librarian Hall discussed the process that was used to evaluate all of the
applications. The evaluation was based on 5 points: completeness of the proposal,
vendor support, is it what the library needs, standards/practices and vendor references &
credentials. The team used a total of 100 points to score each evaluation. The vendor
who had the highest score was chosen.
Board member Mitchell MOVED approval of the Resolution for Material Security and
Inventory System. Vice President Belikove SECONDED the motion which CARRIED
by a unanimous voice vote.
NEW BUSINESS
A.
Alameda Free Library Foundation (R. Belikove)
Vice President Belikove stated that the Foundation sent out 5,000 letters and are getting
some responses with small contributions. Acting Library Director asked if letters were
going out to corporate offices. Vice President Belikove replied at the present time none
have gone out to any corporate offices.
B.
Friends of the Alameda Free Library (M. Skeen)",LibraryBoard/2005-12-14.pdf
LibraryBoard,2005-12-14,3,"President Krongold stated that the next book sale would be May 5th, 6th and 7th
C.
Library Building Watch (L. Krongold)
President Krongold stated that she would be sending out a newsletter next week.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
None.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert advised the Board that Day in the District would be January 27th and
February 3rd.
LIBRARY BOARD COMMUNICATIONS
Board member Mitchell noted that he went to the Humbolt Library.
DIRECTOR'S COMMENTS
Library Director Chisaki updated the Board members on the teenage gang problem the
library has been experiencing for the last few months. She congratulated Marc Lambert
on obtaining his MLS. Ms. Chisaki announced that 2 new part-time librarians have been
hired. Peggie Dorrance will be the children's librarian and Anne Vannucchi will be the
new branch/reference librarian. Anne Vannucchi is currently a library technician who
has just completed her MLS. Ms. Chisaki also announced that Jenna Gaber, Executive
Assistant at the Alameda Free Library, is retiring and moving out of the area.
ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting at 8:37 p.m. Vice President
Belikove SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Jane Chisaki
Interim Library Director and
Secretary to the Library Board",LibraryBoard/2005-12-14.pdf
LibraryBoard,2006-01-11,1,"CP
Minutes of the
ALAMEDA FREE LIBRARY BOARD
January 11, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Ruth Belikove, Vice President arrived 7:04 p.m.
Karen Butter, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Absent:
Leslie Krongold, President
Acting Library Director Jane Chisaki, Secretary
Staff:
David Hall, Technical Services Supervisor
Jenna Gaber, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of January 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of December 14, 2005.
Approved.
C.
*Library Services Report for the month of November 2005. Accepted.
D.
*Report from Finance Department reflecting FY 2004-05 Library expenditures
(by fund) through December 2005. Accepted.
E.
*Bills for ratification. Approved.
Board member Schoenrock noted on the Library Services report that the Door count and
Check-outs for the branch libraries are the same. Supervising Librarian Hall commented
that Jane would check into the numbers are report back to the Board.
Board member Mitchell MOVED approval of the Consent Calendar. Board member
Schoenrock SECONDED the motion which CARRIED by a unanimous voice vote.",LibraryBoard/2006-01-11.pdf
LibraryBoard,2006-01-11,2,"Page 2 of 3
01/11/06 Library Board
Meeting Minutes
UNFINISHED BUSINESS
A.
Materials Security and Inventory System. (J. Chisaki)
Supervising Librarian David Hall reported that the library will close for 2 weeks in
March for tagging the library collection. Acting Library Director Jane Chisaki will notify
the school district when the exact dates for closure will be. There will also be a press
release for all local newspapers.
Board member Butter expressed concerns that all libraries will be closed on Fridays
during that period. Ms. Butter would like an item agendized for the next meeting to
discuss how the public will be notified of the closure.
Vice President Belikove asked if only libraries had RFID. Mr. Hall stated that many
facilities now have materials inventory security devices.
NEW BUSINESS
A.
Alameda Free Library Foundation (R. Belikove)
Vice President Belikove stated that the Foundation met on the previous Monday evening.
The Foundation has a new member and so far they have raised $74,000.
B.
Friends of the Alameda Free Library (M. Skeen)
Molly Skeen reported that the Friends received 38 survey responses evaluating the
Friends programs and suggestions for new programs. The book sale had the highest
response from patrons. The Summer Reading Program also received a very high
response with Literacy scoring somewhat lower. A baby program was suggested by a
patron. Vice President Belikove asked if the Friends had considered what the City of
Oakland was doing with One City, One Book.
C.
Library Building Watch (L. Krongold)
In the absence of President Krongold no report was given.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
None.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert reminded the Board about Day in the District on February 3rd.",LibraryBoard/2006-01-11.pdf
LibraryBoard,2006-01-11,3,"Page 3 of 3
01/11/06 Library Board
Meeting Minutes
LIBRARY BOARD COMMUNICATIONS
Board member Butter reminded the Board that there will be a Library Bond on the June
ballot. The League of Women Voters will be supporting the Bond.
DIRECTOR'S COMMENTS
Supervising Librarian David Hall reported that the weatherproofing on the new main
library has been completed.
ADJOURNMENT
Board member Mitchell MOVED to adjourn the meeting at 7:53 p.m. Vice President
Belikove SECONDED the motion which CARRIED by a unanimous voice vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2006-01-11.pdf
LibraryBoard,2006-02-08,1,"CITY
OF
ORATER TERKA
Minutes of the
ALAMEDA FREE LIBRARY BOARD
February 8, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President arrived 6:56 p.m.
Karen Butter, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Jane Chisaki, Acting Library Director
Absent:
None
Staff:
Jenna Gaber, Outgoing Recording Secretary
Marsha Merrick, Incoming Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of February 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of January 11, 2006.
Approved.
C.
*Revised Library Services Report for the month of November 2005. Accepted.
D.
*Library Services Report for the month of December 2005. Accepted.
E.
*Report from Finance Department reflecting FY 2005-06 Library expenditures
(by fund) through January 2006. Accepted.
F.
*Bills for ratification. Approved.
Board President Krongold asked about a tour of the new Library building for the Board.
Acting Library Director Chisaki indicated that she would be setting up something with
Bob Haun in the near future.",LibraryBoard/2006-02-08.pdf
LibraryBoard,2006-02-08,2,"Minutes of 02/08/06
Page 2 of 4
Library Board Meeting
Board member Butter moved to approve the Consent Calendar as presented. Board
member Mitchell seconded the motion which carried by a unanimous vote.
UNFINISHED BUSINESS
A.
Materials Security and Inventory System. (J. Chisaki)
Acting Library Director Chisaki spoke on the progress being made to date under
the direction of David Hall, Technical Services Supervisor.
NEW BUSINESS
A.
Public Notification of Library Closure for Collection Conversion (J. Chisaki).
Acting Library Director Chisaki spoke on the notification process which is
currently underway. The City Council approved the two-week closure in March,
and press releases have been distributed. A list of FAQ's were also put together
to advise the public on the reason for the closure and to better educate patrons on
the security of the RFID process. The Board resoundingly agreed that this
coverage was indeed a ""job well done""!
B.
Alameda Free Library Foundation (R. Belikove)
Board Member Belikove announced that she had resigned her position as liaison
to the Foundation effective that evening. President Krongold asked for a member
of the Board to volunteer their time for this spot and Board Member Mitchell
agreed to contact the Foundation President. The Foundation is also organizing a
fund raising Gala for the new Library which is scheduled for October 28.
C.
Friends of the Alameda Free Library (M. Skeen)
Friends of the Alameda Free Library President Molly Skeen spoke on the
activities being planned for the Library Grand Opening scheduled on November
2. She asked if a member of the Board was interested in being the liaison for the
event, and Board Member Butter willingly volunteered her time.
D.
Library Building Watch (L. Krongold)
Board President Krongold indicated that she was heavily involved in working on
a Master's program and her time was just not what it used to be. She made a
request to have a Library staff member assist in getting out the newsletter. Acting
Library Director Chisaki said she would think about who might be an appropriate
designate, and asked that President Krongold send her the specifics on what is
actually involved in the process.",LibraryBoard/2006-02-08.pdf
LibraryBoard,2006-02-08,3,"Minutes of 02/08/06
Page 3 of 4
Library Board Meeting
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Acting Director Chisaki read through the speak-outs, and a common theme
questioned if the new Library would also have alternative music CD's, i.e.,
something besides classical which holds the majority in the current collection.
There had been a $10,000 donation made to the Library that specified it to be used
to purchase classical music only, which is the reason the greater part of the
collection stands as it is. This specific had not been mentioned in the response
provided to the speak-out, and the Board asked if it might be a good idea to advise
patrons on this so they could better understand the bulk of the CD's being
classical.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert spoke about the ""Day on the District"" he had recently attended with Board
Member Belikove and Acting Library Director Chisaki and encouraged others to take
these opportunities as they present themselves.
LIBRARY BOARD COMMUNICATIONS
Board President Krongold wished outgoing Recording Secretary Gaber good luck in her
new retirement venture, to which the rest of the board heartily agreed. Acting Library
Director Chisaki invited the Board to stop by for a farewell party the Library was hosting
on the following Monday, February 13. At this time, President Krongold introduced
incoming Recording Secretary Merrick who spoke briefly about her background and her
previous assignments working with the City of Alameda.
Recording Secretary Merrick asked if it was appropriate to call the Board members on the
day of the meeting as a reminder. This had been done in the past, but was discontinued at
some point. There seemed to be renewed interest in the idea, and Board Member
Mitchell asked that this practice be reinstated. Recording Secretary Merrick agreed to
make calls to members on all meeting days going forward.
Board Member Schoenrock had some questions on the construction report, which were
readily addressed by Acting Library Director Chisaki.
DIRECTOR'S COMMENTS
Acting Library Director Chisaki made mention of the new PSBA Newsletter and Library
Hotline issues provided to each board member, which were briefly reviewed. She also
announced that the City's webpage now contains the Library Board Meeting agendas.
Before the meeting broke up, Board Member Butter asked if a resolution could be made
by the Board to request that City Council move forward quickly to fill the Library
Director's position before the opening of the new Main Library. There was some
discussion regarding this and Acting Library Director Chisaki agreed to look into this
matter to see how it might be handled most effectively.",LibraryBoard/2006-02-08.pdf
LibraryBoard,2006-02-08,4,"Minutes of 02/08/06
Page 4 of 4
Library Board Meeting
ADJOURNMENT
Vice President Belikove moved to adjourn the meeting at 8:15 p.m. Board Member
Mitchell seconded the motion which carried by a unanimous vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2006-02-08.pdf
LibraryBoard,2006-03-08,1,"CITY
OF
TERKA
Minutes of the
ALAMEDA FREE LIBRARY BOARD
MARCH 8, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Karen Butter, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Jane Chisaki, Acting Library Director
Absent:
Leslie Krongold, President
Ruth Belikove, Vice President
Staff:
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of March 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of February 8, 2006. Approved.
C.
*Library Services Report for the month of January 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)
through February 2006. Accepted.
E.
*Bills for ratification. Approved.
Board Member Mitchell moved to approve the Consent Calendar as presented. Board member
Schoenrock seconded the motion which carried by a 3-0 unanimous vote.",LibraryBoard/2006-03-08.pdf
LibraryBoard,2006-03-08,2,"Page 2 of 5
Minutes of 03/08/06
Library Board Meeting
UNFINISHED BUSINESS
A.
Materials Security and Inventory System. (J. Chisaki)
Acting Library Director Chisaki updated the group on the RFID tagging progress. As of
03/08/06, over 24,000 items have been tagged by staff at the Interim Main Library. Chisaki
indicated that if the tagging process gets completed earlier than expected, the Interim Main
would re-open prior to the anticipated date of March 20, 2006. After the Interim Main's re-
opening, the Bay Farm Island and West End Branches will tag their collections on Fridays
when they are closed. Also of note, in the 2 1/2 days the Main Library had been closed, the
West End Branch had over 4,000 visitors - around half the amount they usually see in one
month's time.
Board Member Butter inquired as to when the new RFID system would be activated.
Acting Director Chisaki responded that the system will be live at all three libraries in
November when the new Main Library opens.
NEW BUSINESS
A.
Communication from the Library Board to the City Manager and the City Council (J.
Chisaki)
A letter from the Board to the City Manager regarding the hiring of a new Library Director
came under discussion. Unfortunately, the draft letter was not available for review, so
Board Member Butter gave a synopsis of the concerns addressed.
After some discussion, it was suggested that the Board take a vote which would give Board
President Krongold the authority to send out the letter on their behalf. Member Schoenrock
so moved and Member Mitchell seconded the motion which carried by a 3-0 unanimous
vote. Board Member Butter indicated that she would communicate the information to
President Krongold.
B.
Alameda Free Library Foundation (A. Mitchell)
Board Member Mitchell took over Foundation liaison duties from Vice President Belikove,
and gave a report of items discussed at the last meeting. Since the mural behind the
Circulation Desk is important to have prior to the opening of the new library, the Foundation
voted to fund the ""Oracle of the Tree"". If there is a donor interested in funding the mural,
the Foundation will gladly accept the donation. A new logo and letterhead were presented
and the Foundation will move forward with getting that printed and send letters to the
community soliciting donations. There has been no movement to date on the gala fundraiser
planned for October 28, 2006. One meeting was held, but there has been no follow-up as
yet; it seems that it is difficult to find a date and time that works for everyone.",LibraryBoard/2006-03-08.pdf
LibraryBoard,2006-03-08,3,"Page 3 of 5
Minutes of 03/08/06
Library Board Meeting
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen announced there will be an author night program on April 7, 2006
at Books, Inc. with local author Eleanor Wiley speaking on her book ""There are No
Mistakes"". All are encouraged to attend this event, as well as the Friends next book sale
May 5, 6 and 7 at the O' Club on Alameda Point.
The Friends have formed a 10-person committee to plan the grand opening November 2.
Currently at issue is the staffing for the Café that will be housed in the new Main Library.
The committee will meet again towards the end of March.
Ms. Skeen shared that a letter to the City Manager was sent that day expressing concerns on
hiring a Library Director before the grand opening of the new Library as well.
Board Member Butter asked for confirmation that the Friends would be selling used books
in the Café. She further inquired if the Friends thought that this might impact their regular
book sales in any way. Friends President Skeen could not predict the affect, but said that
they were still committed to carrying on the twice-yearly tradition at the O' Club on
Alameda Point, as they do not want their inventory to build up too much.
D.
Library Building Watch (L. Krongold)
With Board President Krongold absent, there was no news to report for the Library Building
Watch newsletter. However, Acting Director Chisaki announced that Recording Secretary
Merrick had volunteered to take over this piece, as Board President Krongold's time had
become quite limited.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
The speak-outs were inadvertently left out of Library Director Chisaki's binder by
Recording Secretary Merrick who was unaware that these were to be placed there. The two
existing speak-outs will be brought to the April 2006 meeting, with any new speak-outs that
might come in, to share with the Board.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
SAB representative Marc Lambert indicated that BALIS is having a Tri-System Workshop at the
San Francisco Public Library on April 1st from 9:00 a.m. until noon and the topic is ""Beyond the
Book Sale"". This session is primarily directed towards Friends' groups, and it will present the
opportunity for people to bring in other ideas for family-friendly fund-raising events. This
information went out in the newsletter, and Marc is awaiting brochures that he can distribute.
On another topic, Marc's position as the BALIS liaison will be up in June, so a replacement will
need to be found.",LibraryBoard/2006-03-08.pdf
LibraryBoard,2006-03-08,4,"Page 4 of 5
Minutes of 03/08/06
Library Board Meeting
Jim Fisher and Jane Wellford of Berkeley were present in the audience, and asked if there was
interest in hearing about their experiences with RFID. Mr. Fisher said that he had signed a petition
against RFID in Berkeley, 99% of his reason being fiscal. He believed that Council spent an
inordinate amount of money on this system, during a time there was supposedly a budget crunch. It
had been presented as a way to save money, but it wasn't doing the job. A lot of this was based on
the self-checkout feature which had encountered several problems. Ms. Wellford indicated that the
Library staff was over-worked, and there was not enough money left to hire additional staff to pick-
up the increased workload.
Director Chisaki related the experience that Alameda had with the self-checkout process, and it had
been very good. When the equipment was first installed, there were staff designated to pull people
out of the regular lines and show them how to use the self-checkout. The Express Check currently
handles about 26% of the circulation at the main library. Director Chisaki also mentioned that she
was asking for additional staffing for the new main library during the current budget planning
process, since the new Library would be three times the size of the existing Interim Main.
Ms. Wellford then reported that the Berkeley RFID vendor, Checkpoint, had promised their system
cost at $685,000 installed, yet it has now cost their City over 2 million dollars.
Mr. Fisher and Ms. Wellford handed out some information from their Berkeley experiences, and the
Board thanked them for their comments.
City Manager Debra Kurita was in attendance at the meeting and spoke about her background in
public office. She also mentioned that she was a Bay Area native, so taking the Alameda City
Manager position was like coming home. Ms. Kurita shared her views and an outline of her
schedule of priorities for replacing the vacant Department Head positions: Planning & Building
Director (filled); Assistant City Manager (filled); Alameda Point Project Manager (recruitment in
progress); Police Chief (recruitment in progress); Library Director; and Recreation & Park Director.
Ms. Kurita's commitment and practice on all of these positions is to encourage external and internal
candidates to apply, in order to get the very best person for the job.
Board Member Butter expressed her concern that the Library Board was not being kept very well
informed of changes to the new Library building, specifically the first floor ceiling treatment that
Council had voted to add back in to the plans at the previous night's meeting. City Manager Kurita
explained that inclusion of this on the agenda was decided on very short notice due to the fact that a
quick decision was needed by the Contractor who was at a critical juncture in the schedule. Ms.
Kurita apologized for the oversight, and gave her assurances that this was an unusual situation and
would not become a regular occurrence.
Library Director Chisaki mentioned that the State had been at the site that day, and were absolutely
thrilled with the looks of the new building and the progress that had been made.",LibraryBoard/2006-03-08.pdf
LibraryBoard,2006-03-08,5,"Page 5 of 5
Minutes of 03/08/06
Library Board Meeting
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Acting Library Director Chisaki handed out copies of the Value Engineering List to show where the
first floor ceiling treatment had been removed from the plans. She went on to explain that when she
heard about the change to add this back in, the Board packets had already gone out, and because the
Council had not yet been informed, she did not feel it appropriate to pass the information on to the
Board. After reviewing the rest of the package, there does not appear to be anything else that could
be removed or added being this far into the project schedule.
Director Chisaki polled the board on publishing their personal e-mail addresses so citizens could
contact them directly with inquiries or concerns. Members Butter and Mitchell had no opposition
to the idea; Member Schoenrock stated he would rather have people come to the Library Board
meetings so he could address their comments first hand. Director Chisaki will contact the absent
members and ask their opinions on the subject as well.
There followed a short discussion on the logistics of turning the Interim Library's space back over
to the school district once the new building is completed.
ADJOURNMENT
Board Member Butter called for a motion to adjourn the meeting at 8:17 p.m. Board Member
Mitchell so moved, Board Member Schoenrock seconded the motion, and it was carried by a 3-0
unanimous vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2006-03-08.pdf
LibraryBoard,2006-04-12,1,"OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD
APRIL 12, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Absent:
Ruth Belikove, Vice President
Staff:
Jane Chisaki, Acting Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of April 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of March 8, 2006. Approved.
C.
*Library Services Report for the month of February 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by
fund) through March 2006. Accepted.
E.
*Bills for ratification. Approved.
While reviewing Item C. Library Services Report for the month of February 2006, Member
Schoenrock made mention of the declining check-out numbers. Speculation was made that
this might be attributed to the continuing wet weather, as well as the fact that the Internet is
being used more by patrons for reference activities.
Board Member Mitchell moved to approve the Consent Calendar as presented. Board
Member Butter seconded the motion which carried by a 4-0 unanimous vote.",LibraryBoard/2006-04-12.pdf
LibraryBoard,2006-04-12,2,"Page 2 of 4
Minutes of 04/12/06
Library Board Meeting
UNFINISHED BUSINESS
A.
Materials Security and Inventory System. (J. Chisaki)
Acting Library Director Chisaki updated the group on the progress being made on
this project. Everything to date is going very well; the branches have started their
book tagging on closed days and have already completed several collections. Media
tags are on the way and will be the next step in the process.
NEW BUSINESS
A.
Consider Resolution of Support for Proposition 81 (J. Chisaki)
Acting Director Chisaki presented a draft resolution in support of Proposition 81, the
California Reading and Literacy Improvement and Public Library Construction and
Renovation Bond Act of 2006. This proposition would allow the state to provide
grants to local governments to construct new libraries and expand or renovate existing
libraries, much like Proposition 14 which was approved by voters in 2000, that helped
build the new Alameda Free Library.
After reviewing the resolution, a few minor language changes were suggested. One
point was deleted which referred to fiscal impact, at this time unknown, and another
point was added which referred to hopes that a new branch library will be built at the
ever-growing Alameda Point.
Board President Krongold read through the resolution as revised, and a vote was
taken to bring the resolution to the City Council for their support. Member
Schoenrock moved to accept the resolution as revised, Member Mitchell seconded
and the motion carried by a 4-0 vote.
B.
Request to be closed April 16 in observance of Easter (J. Chisaki)
Acting Director Chisaki explained that Easter Sunday is not an observed City holiday
because most City offices are closed. If need be, the Library could be open and
staffed primarily by part-time employees. The Board asked whether other City and
County libraries would be closed, and Chisaki stated that neighboring libraries were
closed on Sunday. Board Member Butter indicated that the library at UCSF was to be
open and thought it unusual that these other libraries would be closed.
After a bit of discussion, Member Mitchell moved to approve the closure, Member
Butter seconded and the motion carried by a 4-0 vote.",LibraryBoard/2006-04-12.pdf
LibraryBoard,2006-04-12,3,"Page 3 of 4
Minutes of 04/12/06
Library Board Meeting
C.
Library Legislative Day in Sacramento on April 26 (J. Chisaki)
Acting Director Chisaki asked the Board if anyone would be interested in attending
Library Legislative Day with her, as it provides an excellent opportunity to lobby
representatives for support of Proposition 81. President Krongold and Board
Members Butter and Schoenrock declined the invitation, while Member Mitchell
expressed his interest. Director Chisaki stated that Vice President Belikove would
also like to attend, and reservations will be made accordingly.
D.
Alameda Free Library Foundation (A. Mitchell)
The Foundation has selected a new letterhead and logo. The letterhead has been
ordered and address labels for the mass fundraising mailing are being prepared. The
Fundraising Gala Committee had not met again so there is no new information.
Board Member Butter inquired about the status of the Naming Policy and the
donations which have been received by the Foundation. Board Member Mitchell had
no information to provide. Acting Director Chisaki offered to invite members of the
Library Foundation to a future Library Board meeting to discuss the Naming Policy
and donations with the Library Board.
E.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen was unable to attend the meeting, but had passed on a few
notes to Acting Director Chisaki. The Grand Opening Planning Committee met once
and will be meeting next on April 24. The Café Planning Committee had also met
once. The Friends will be forming a Membership Committee to develop a plan to
increase their membership. The next book sale will be held on May 5th, 6th and 7th at
the O' 'Club on Alameda Point.
F.
Library Building Watch (L. Krongold)
Board President Krongold stated that she had done some training with Recording
Secretary Merrick, and turned over the newsletter to her. Secretary Merrick
expressed her anticipation in getting to work on this project and conveyed her hope
that an issue would be forthcoming prior to the next Board meeting in May.
G.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Acting Director Chisaki read through the suggestions, which consisted mainly of
requests for specific books/CDs/DVDs. One speak-out contained some very nice
comments on the assistance a patron had received from Library staff members.",LibraryBoard/2006-04-12.pdf
LibraryBoard,2006-04-12,4,"Page 4 of 4
Minutes of 04/12/06
Library Board Meeting
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Mitchell commented on a few of the articles contained in the Library Hotline.
DIRECTOR'S COMMENTS
Acting Director Chisaki announced that bid responses for the new Library furniture packages
were due in the following week, and RFP's for IT equipment are out for prospective bidders
as well.
Chisaki then spoke about the PEO (Philanthropic Education Organization) luncheon she
attended as a guest speaker.
ADJOURNMENT
Board President Krongold called for a motion to adjourn the meeting at 8:37 p.m. Board
Member Mitchell so moved, Board Member Butter seconded the motion, and it was carried
by a 4-0 unanimous vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2006-04-12.pdf
LibraryBoard,2006-05-10,1,"of
$
TERKA
Minutes of the
ALAMEDA FREE LIBRARY BOARD
MAY 10, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Mark Schoenrock, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Acting Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of May 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of April 12, 2006. Approved.
C.
*Library Services Report for the month of March 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by
fund) through April 2006. Accepted.
E.
*Bills for ratification. Approved.
Member Schoenrock mentioned the door count issue brought up in the April 12, 2006
meeting. Acting Director Chisaki indicated that she had asked staff for their input on the
declining numbers. Last spring, a new system was put in and there were problems with
statistics. By the end of May 2006, this issue should go away and circulation numbers will
stabilize, as the Library will have been on the new Horizon system for a year.",LibraryBoard/2006-05-10.pdf
LibraryBoard,2006-05-10,2,"Page 2 of 6
Minutes of the
Library Board Meeting
May 10, 2006
This does not, however, solve the door count issue. There have been a lot of problems with
teenagers that visit the Main Library, and other patrons are now visiting the branch libraries
so they don't have to deal with them. The Library is not seeing the problems with the
teenagers so much anymore, now it seems to be middle school kids that are acting up.
Because we are not fully staffed, we don't supervise as well, and the kids get out of control,
scaring the patrons away. The police are called in almost daily, and there is a behavior
policy in place as well, however, the kids just keep coming back, even after they have been
asked to leave.
Member Schoenrock then inquired as to who Don Roberts is. Acting Director Chisaki gave
a brief description of Mr. Roberts' website, and explained that he claims to be a primary
news source in the Alameda community. She gave out the website address for anyone who
was interested in finding out a little more about what Mr. Roberts does.
President Krongold asked about an item in the Director's letter about David Hall and the
status of the IT bids. As of this morning, the bids had not been reviewed as they were
single source, so there is no new news at this time.
President Krongold asked for a motion to approve the Consent Calendar as presented.
Board Member Butter so moved; Board Member Schoenrock seconded the motion which
carried by a 4-0 unanimous vote.
UNFINISHED BUSINESS
A.
Materials Security and Inventory System (J. Chisaki)
Acting Director Chisaki indicated that the tagging project was still moving forward.
The Bay Farm Island collection already has over 6,000 items tagged, so it's very
likely that by the first week of June, their collection should be completed. As items
are returned to all three Library locations, they are getting tagged as well. The
media collections are next on the list.
Laura Chaquette is busily working with the architect and Libramation to build a
circulation desk that will work. Measurement information submitted by these two
entities conflicted enough SO that the desk area needed to be re-worked. The lay-out
now looks good and will be user-friendly for staff and patrons alike.
B.
Proposition 81 Status Report (J. Chisaki)
The City Council passed the resolution and it has been forwarded on to the County
coordinator. The Library Foundation and the Friends of the Library also voted to
endorse the proposition. Unfortunately, the Proposition is not polling well at this
time with Republicans, so there is a need to ""stir the pot"" and get people interested.
Acting Director Chisaki indicated that if Proposition 81 passes, the first $300",LibraryBoard/2006-05-10.pdf
LibraryBoard,2006-05-10,3,"Page 3 of 6
Minutes of the
Library Board Meeting
May 10, 2006
million will go to cycle 3 outstanding applications that did not get funded under
Proposition 14.
NEW BUSINESS
A.
Discussion of Services for Baby Boomers (K. Butter & J. Chisaki)
Acting Director Chisaki drew attention to an article contained in the Board packet
that had been forwarded to her by Board Member Butter. This article was a ""Call to
Action"" for Libraries to start thinking about services they could offer the Baby
Boomers who are turning 60 and looking at retirement. Member Schoenrock
brought some great ideas to the table which started a lively discussion.
One of the ideas brought forth was to get these Boomers as volunteers who would
act as docents or greeters. A volunteer coordinator position might have to be
established in this case, so this designated staff member could be in charge of the
volunteer program.
Some of the other ideas were to have the meeting rooms available so book clubs
could gather; perhaps a lecture series could be put together on Managing Assets or
other related financial literacy issues; health lectures from Alameda Hospital would
probably also be of interest to this large section of the community.
B.
Discussion of BALIS System Advisory Board Member & Change of Board By-
Laws (J. Chisaki)
Acting Director Chisaki talked about getting a new SAB representative to replace
the current incumbent, Marc Lambert, whose term is expiring. When Chisaki and
Lambert attended the annual SAB BALIS Admin Council dinner, they asked where
they might recruit for this position. Without exception, the other SAB members
were also members of the Library Board or Commission for their City/County. It
was suggested that the Alameda Library Board by-laws be changed to require that
the SAB representative be a member of the Board. The City Attorney's office has
confirmed that the Library Board has the power to change their by-laws if they wish
to do SO.
President Krongold asked about the requirements for this position, and Marc
Lambert provided an outline of expected commitments. There are four or five
regular business meetings per year, held on Wednesday evenings, which last
approximately 1 1/2 hours; participation is requested for Day in the District and
Legislative Day in Sacramento; the SAB does not meet during the summer months.
The initial term is 2 years, renewable for an additional 2 years, and because it is a
public board, the appointment needs to go through the City Council, as with other
boards. The next SAB meeting will be in September 2006.",LibraryBoard/2006-05-10.pdf
LibraryBoard,2006-05-10,4,"Page 4 of 6
Minutes of the
Library Board Meeting
May 10, 2006
President Krongold called for interest from the Board Members; however, there was
no response. Acting Director Chisaki suggested that the board, Friends and
Foundation memberships look around for someone and report back in July.
C.
Alameda Free Library Foundation (A. Mitchell)
Board Member Mitchell was absent, so Acting Director Chisaki spoke briefly in his
place. The gala group has not met again. The Foundation is receiving $100 checks
but not the big money. They are currently working with the marketing/publicity
firm who designed their letterhead and envelopes to put together a tri-fold brochure
to send out to the community.
D.
Friends of the Alameda Free Library (M. Skeen)
Friends President Molly Skeen talked about the May book sale and indicated it had
been quite successful - over $14,000. The next book sale will be the first weekend
in October on the 6th, 7th and 8th The next Friends meeting will be on Monday,
May 15th, and Karin Lundstrom has requested funding for the teen program; Molly
was sure that the request will pass. The Friends are in the process of shifting gears,
now that the new Library is being built, what will their focus be going forward.
They have several committees meeting to think about things such as: the Grand
Opening committee which has met twice so far; the Café planning committee
figuring out what they're going to serve, how they're going to staff it; the New
Membership committee - the Friends feel they should have more members so
they're looking at ways to build up the membership; there is also a By-Laws
committee; and an Audit committee that is looking at how they handle their money.
E.
Library Building Watch (M. Merrick)
Recording Secretary Merrick had nothing new to report since she took over the
Library Building Watch from Board President Krongold. Merrick said that she had
been hopeful of getting a new issue out prior to the Board meeting, but it did not
happen due to vacation and workload issues. Merrick stated that the following
week was looking pretty good, so was again hopeful of getting the ball rolling.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
There was only one comment, and that was a request to increase the size of the type
on the outdoor signage. The patron indicated that the days and hours of business
are way too hard to read. The Library responded that there is not sufficient space
on the sign to increase the size of the type. We will only be in this location for a
short time, and hopefully the signage at the new Main Library will be easier to read.
A suggestion was made to ask a staff member for one of our bookmarks that have
the days and hours listed for all branches.",LibraryBoard/2006-05-10.pdf
LibraryBoard,2006-05-10,5,"Page 5 of 6
Minutes of the
Library Board Meeting
May 10, 2006
COMMUNICATIONS, NON-AGENDA (Public Comment)
SAB Representative Marc Lambert mentioned that at the last SAB meeting he heard that
CalTech would like to hold some of their events at the new Library, and inquired on how
room reservations were going to be made. Acting Director Chisaki stated that a policy
must be in place first; research is currently being done. The City Attorney's office has
recommended that the Library go with the same policy covering the conference rooms in
City Hall and at Alameda Point. Community groups can use the rooms if they book them
through a City staffer. Much discussion ensued and examples of how other organizations
handle their meeting rooms were given. Acting Director Chisaki promised to keep this
item moving forward and keep the Board informed of progress.
LIBRARY BOARD COMMUNICATIONS
Board Member Belikove mentioned that she really enjoyed her tour of the new Library.
Board President Krongold asked if the space under the stairs could be used to hold a
display case or possibly a piece of art. Acting Director Chisaki responded that the Fire
Marshall had some issues because there are sprinkler heads that come up from the floor in
case the stairway were to catch on fire, so there could be nothing in this area that had the
potential of blocking the sprinkler heads. Acting Director Chisaki advised Board Member
Schoenrock there were no Friday tours available. Chisaki would inquire about the
possibility of an evening tour, perhaps prior to a regular City Council Meeting.
DIRECTOR'S COMMENTS
Acting Director Chisaki shared a picture of Bob Haun, Library Project Manager, standing
in front of the Levi's insulation wall in the new Library.
Chisaki spoke briefly about the furniture bids coming in significantly under budget. The
money saved on this piece will be utilized for branch improvements down the road.
Furniture contract awards will be presented to City Council for approval at their meeting on
June 6th.
The media, the LBT and most of the Library staff have toured the new building. Since the
press has gone through, there will be articles coming out in the Alameda Journal and the
Alameda Sun very soon.
The contract for the artist to do the mural piece behind the circulation desk has been
approved by Council. The completed medallions will most likely be installed on the
outside of the building in the early part of June.
There was an article in the Times Star about their ""Book Bucks"" program. This program
encourages kids to read and earn book bucks to spend in local businesses.",LibraryBoard/2006-05-10.pdf
LibraryBoard,2006-05-10,6,"Page 6 of 6
Minutes of the
Library Board Meeting
May 10, 2006
Chisaki informed the Board that she has a budget meeting with the City Manager on the
following Monday, May 15th. She will be asking for re-funding of the Director's position,
the Supervising Reference Librarian position and two Library Technician positions that
show on the work plan but are not currently funded. Chisaki is also asking for two new
entry-level Librarians, and an IT support technician. The IT position will actually be in
IT's budget, and the Library will contract with them for their services. In order to fund
these Library positions, budgets in other departments may unfortunately have to be cut.
However, Council is fully supporting the funding of the new Library positions.
The Alameda Reads Literacy Program has a book launching party coming up on May 19th
for their new book ""Wish You Were Here"" - a collection of stories written by the Literacy
students. SAB Representative Lambert mentioned that he has not heard about this event.
He also stated that he has been asking the Literacy Program Director for items of interest to
put in the Friends' newsletter, but she has been unresponsive.
ADJOURNMENT
Board President Krongold called for a motion to adjourn the meeting at 8:46 p.m. Board
Member Butter SO moved, Board Member Belikove seconded the motion, and it was
carried by a 4-0 unanimous vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2006-05-10.pdf
LibraryBoard,2006-06-14,1,"OF
TERRA
DRATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD
JUNE 14, 2006
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Absent:
Mark Schoenrock, Board Member
Staff:
Jane Chisaki, Acting Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month
of June 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of May 10, 2006. Approved.
C.
*Library Services Report for the month of April 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)
through May 2006. Accepted.
E.
*Bills for ratification. Approved.
President Krongold asked for a motion to approve the Consent Calendar as presented. Board
Member Mitchell so moved; Board Member Butter seconded the motion which carried by a 4-0
unanimous vote.
UNFINISHED BUSINESS
A.
Materials Security and Inventory System - Update (J. Chisaki)
Acting Director Chisaki reported that 15,000 more items have been tagged, and staff is
now starting on the media collection.",LibraryBoard/2006-06-14.pdf
LibraryBoard,2006-06-14,2,"Page 2 of 4
Minutes of the
Library Board Meeting
June 14, 2006
B.
Discussion of BALIS System Advisory Board Member (J. Chisaki)
Acting Director Chisaki mentioned that an application had been received for this
position, and she has recommended to the mayor that the candidate, Rebecca Kozak, be
appointed. She also mentioned that outgoing SAB Representative, Marc Lambert, had
met with Ms. Kozak to provide details on the responsibilities of the position.
Consideration of the nominee by Mayor Johnson is slated to occur at the June 20, 2006
City Council Meeting.
NEW BUSINESS
A.
Discussion of Donor Recognition Wall in New Main Library (J. Boone)
Library Foundation President Jeptha Boone was present to give details on the donor
recognition wall which will be placed in the new Library. The minimum donation
needed in order to have your name on this wall is $5,000. Another option is to name a
shelf in the new Library which goes for $100. President Boone passed out lists of names
to the Board of contributing donors in both of these categories. The Board took a few
minutes to review the lists, during which time a few questions arose.
How are names and titles going to be laid out, i.e. will we require all to be uniform in
structure? Examples: Dr. John Smith, as opposed to John Smith M.D. - or - Mr. & Mrs.
John Smith as opposed to John and Mary Smith, etc. Foundation President Boone
indicated he had seen donor walls of all different varieties. Some uniformly named, and
some that were all over the map with about any combination possible. At the very least,
there would have to be a character limit due to space constraints. The Foundation is still
in discussion regarding the naming policy.
What will the donor recognition wall by made of? President Boone had been advised that
a material called Corydon would be a good choice. Board Member Butter asked if etched
glass might be an option. Other suggestions were brought up, as well as an inquiry on
whether the architect had been asked for input on this issue. Since he had not, Acting
Director Chisaki indicated she would consult with Hacker and get back to the Board.
In the end, the Board indicated approval of the direction the Foundation was taking in
respect to the donor recognition wall.
B.
Alameda Free Library Foundation (A. Mitchell)
Board Member Mitchell had not attended the previous Foundation meeting; however,
because President Boone was in attendance, he gave the Board a re-cap. The Foundation
had their annual election of officers at this meeting, and the new President will be Sylvia
Kahn. Discussion regarding a naming policy for the donor wall was held. Their
brochure is being put together, and will be four-fold and produced on quality paper stock.",LibraryBoard/2006-06-14.pdf
LibraryBoard,2006-06-14,3,"Page 3 of 4
Minutes of the
Library Board Meeting
June 14, 2006
C.
Friends of the Alameda Free Library (M. Skeen)
President Molly Skeen was present and gave a short report on current Friends' activities.
At their May meeting, approval had been given for the purchase of two new microfilm
reader/printers for the Library. Also, there are ongoing planning meetings for both the
Grand Opening Events and Café. The Friends will be assisting on July 19th when 10 year
old Alameda author, Brian Wong, has his Author Night for The Aader.
D.
Library Building Watch (M. Merrick)
Recording Secretary Merrick was pleased to announce that a new issue of the Library
Building Watch newsletter had been released that day, and handed out copies for the
Board's perusal. Secretary Merrick cited a challenge inserting the graphics; however,
all
had been sorted out in the end. The program used to produce the newsletter, Vertical
Response, was very user-friendly and did most of the work when it came to publication
and release to e-mail recipients. Secretary Merrick promised editions would be produced
monthly, with more news about the new Library included in future issues.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A suggestion was made for on-line ILL services. Early next year, the public catalog will
be enhanced enabling patrons to make a direct request through staff on a simple form.
Another suggestion was made that WIFI access be installed at the branches. In
conjunction with access being initiated at the new Main Library, access will also start up
at the branches. Another patron questioned where all the new magazines were.
Apparently, by the time the Library gets their issues on the racks, they' ve been in the
stores for weeks, making the Library's issues not so ""new"" anymore. The nature of
deliveries to retailers as opposed to libraries is quite different. The Library gets their
magazines and periodicals as 3rd class mail, which can sit in the post office for an
extended period before delivery occurs. Once the Library gets their delivery, the
magazines are on the shelf in no more than 2 days.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
No ne.
LIBRARY BOARD COMMUNICATIONS
Board Member Mitchell stated that the May Library Hotline editions were most uninteresting.
DIRECTOR'S COMMENTS
Acting Director Chisaki passed out copies of all the change orders for the new Library per a
request from Board Member Butter. The Board reviewed and briefly discussed these.",LibraryBoard/2006-06-14.pdf
LibraryBoard,2006-06-14,4,"Page 4 of 4
Minutes of the
Library Board Meeting
June 14, 2006
ADJOURNMENT
Board President Krongold called for a motion to adjourn the meeting at 8:15 p.m. Board
Member Mitchell so moved, Board Member Belikove seconded the motion, and it was carried by
a 4-0 unanimous vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board",LibraryBoard/2006-06-14.pdf
LibraryBoard,2006-07-12,1,"OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD
JULY 12, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Absent:
None
Staff:
Jane Chisaki, Acting Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of July 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of June 14, 2006. Approved.
C.
*Library Services Report for the month of May 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by
fund) through June 2006. Accepted.
E.
*Bills for ratification. Approved.
President Krongold asked if there were any questions from the Board on consent calendar
items. Board Member Mitchell inquired about one number that was close to $50,000 in
arrears. ""Oth Employer Pd Benefits"" stands at -$47,068.51 for FY06. These dollars are
controlled by Human Resources and vary from year-to-year. All departments in the City
experienced an arrearage in this account for FY06.
President Krongold mentioned an item in the Library Director's Report titled ""Summer
Reading Programs"". The end of summer reading celebration is scheduled for August 23, not
August 24 as noted.",LibraryBoard/2006-07-12.pdf
LibraryBoard,2006-07-12,2,"Page 2 of 4
Minutes of the
Library Board Meeting
July 12, 2006
President Krongold asked for a motion to approve the Consent Calendar as presented.
Board Member Butter so moved; Board Member Belikove seconded the motion which
carried by a 5-0 unanimous vote.
UNFINISHED BUSINESS
A.
Materials Security and Inventory System - Update (J. Chisaki)
Acting Director Chisaki indicated that things were still on target with the tagging
process. Staff has had to adjust the placement of tags in children's books, so as not
to cover up pictures or pop-ups. Board Member Butter inquired if the RFID
equipment would be installed by the time the new Library opens. Director Chisaki
said that as soon as David Hall returns from vacation they would be addressing this
issue. The IT contracts were awarded by Council, and the vendors are ready to
proceed. Chisaki expressed her confidence that everything would be installed and
ready to go by opening day.
B.
Discussion of BALIS System Advisory Board Member (J. Chisaki)
Acting Director Chisaki spoke about Rebecca Kozak who is more than happy to be
our new SAB Representative. There was a small drawback in the appointment
process, however, so Rebecca has not been officially named yet. Chisaki had
followed the same procedure as the previous director by writing a staff report and
resolution for Council to approve. One of the Council members questioned this
because the SAB is not a standard Board or Commission of the City. The item
ended up being pulled from the agenda prior to the meeting. The Mayor will most
likely nominate Ms. Kozak for the position at the next regular City Council Meeting,
and then officially appoint her at the following meeting.
NEW BUSINESS
A.
Meeting Room Use in New Main Library (J. Chisaki)
Acting Director Chisaki gave out the City's Management Practice governing
meeting room use. Chisaki also gave out a summary of policies that other libraries
follow in regards to this subject. How to apply rules and rules for meeting room use
are standard fare, and in most cases, the Director (or similarly titled position) would
be able to trump all, i.e. have the final say on what groups get priority consideration.
First steps are to identify the rooms available for use, and then determine who would
do the booking of these rooms. The smaller group study rooms which accommodate
4-6 people might be booked at the Reference Desk, and the larger meeting rooms
might be available in a busy search on Group Wise, however, the actual booking
would be done by the Executive Assistant or Director.",LibraryBoard/2006-07-12.pdf
LibraryBoard,2006-07-12,3,"Page 3 of 4
Minutes of the
Library Board Meeting
July 12, 2006
Board Member Butter stated that the Board should have a say on the rooms available
for public use; Board Member Schoenrock asked how the fee structure works in
other libraries, and added that community groups should have priority consideration
over City departments. Another question came up on how people would access the
conference rooms after hours, and whether a staff member would have to be present
to clean/lock up after the meetings conclusion.
After some discussion, the Board directed Chisaki to mock up a Library Meeting
Room use policy, and bring it to the August 2006 meeting for the Board's review.
Board Member Butter suggested that, even without a room policy in place, they give
the go-ahead to BALIS to host the CALTAC conference later this year.
B.
Alameda Free Library Foundation (A. Mitchell)
Board Member Mitchell spoke on the topics discussed at the Foundation's June 20th
meeting. Medallion artwork would not be installed by June 30th because the artist
needs a level surface to work on; furniture for the new Library came in under
budget; bookmarks were to be given out at the July 4th parade and the fair at Rittler
Park; Barbara Mooney will do the food at the Gala scheduled for October 28th, with
the Foundation donating $5,000 towards the effort; donor wall uniformity was again
a topic; and, the donor wall will be fronted by a glass plate, with a removable piece
behind for adding names in the future.
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen reported they had $15,000 earmarked for Grand Opening
events. A committee will meet to decide on giveaways; November 2nd will be the
ribbon-cutting ceremony and November 4th will be family day. The Friends will
help with refreshments for Brian Wong's author night. A café meeting is scheduled
for next week. There will not be a regular Friends meeting in the month of July.
D.
Library Building Watch (M. Merrick)
Recording Secretary Merrick stated that due to Fiscal Year-End budget projects, she
was unable to release a new edition of the Library Building Watch; however, there
would probably be an issue forthcoming prior to the end of July.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Acting Director Chisaki had only one speak-out to comment on. A patron was
distressed with the brown paper towels we now stock in the restroom. They stated
that they were of inferior quality. They fall apart in your hand and you end up using
twice as many towels. Chisaki responded that the Library was trying bio-degradable
towels which are less costly and environmentally friendly. Once we have used up
the supply we have, we will go back to using the larger, less-fragile white towels.",LibraryBoard/2006-07-12.pdf
LibraryBoard,2006-07-12,4,"Page 4 of 4
Minutes of the
Library Board Meeting
July 12, 2006
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Board President Krongold read a resolution thanking outgoing SAB Representative, Marc
Lambert, for volunteering his time and efforts during the last 4 years as the liaison to
BALIS. The framed resolution was signed by all the Library Board members, and was
presented to Mr. Lambert along with applause by all present.
LIBRARY BOARD COMMUNICATIONS
Board Member Belikove inquired about the Winkenbach Trust Fund money and where it
had been spent. The money was deposited to our Memorial Fund and is being used to
purchase books for the new Library's ""Opening Day Collection"". Board Member Butter
asked if the Board could have an ongoing list of the donations we receive, and where the
money will be spent. Recording Secretary Merrick will start providing this information to
the Board in their packet, starting with the August 2006 meeting.
DIRECTOR'S COMMENTS
Acting Director Chisaki informed the board that she had made the ""short list"" for the
Director's position and her second interview with the City Manager and Assistant City
Manager is slated for the last week in July 2006. No other information is available.
With the advent of summer break, the teen problem the Library was experiencing pretty
much went away.
The Leydecker family has donated a painting of their Victorian home to the Library and it
will be displayed at the Bay Farm Island Branch, which sits in Leydecker Park.
ADJOURNMENT
Board President Krongold called for a motion to adjourn the meeting at 8:26 p.m. Board
Member Mitchell so moved, Board Member Schoenrock seconded the motion, and it was
carried by a 5-0 unanimous vote.
Respectfully submitted,
Jane Chisaki
Acting Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2006-07-12.pdf
LibraryBoard,2006-08-09,1,"TERNA
Minutes of the
ALAMEDA FREE LIBRARY BOARD
AUGUST 9, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
August 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of July 12, 2006. Approved.
C.
*Library Services Report for the month of June 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)
through July 2006. Accepted.
E.
*Bills for ratification. Approved.
Board Member Butter inquired about inflation of circulation numbers as mentioned in the Library
Director's report. Director Chisaki indicated that she had checked back three years and verified that,
for some unknown reason, her predecessor had been routinely inflating numbers anywhere between
5-7%. When looking at statistics, there has actually been a slight increase in year-to-date numbers.
Chisaki plans to do a little more investigating, and will report back to the Board at a future meeting.
President Krongold asked for a motion to approve the Consent Calendar as presented. Board
Member Butter so moved; Board Member Mitchell seconded the motion which carried by a 5-0
unanimous vote.",LibraryBoard/2006-08-09.pdf
LibraryBoard,2006-08-09,2,"Page 2 of 6
Minutes of the
Library Board Meeting
August 9, 2006
UNFINISHED BUSINESS
A.
Materials Security and Inventory System - Update (J. Chisaki)
Director Chisaki stated there was nothing much new to report at this time, as Supervising
Librarian David Hall, who heads up the project, had been on vacation for a couple of weeks.
Board Member Butter asked if there was a plan in place to ensure that the RFID equipment
would function properly. Chisaki indicated that testing will start at both the Main and the
branches in mid-October, and technicians will be on hand to monitor and adjust the
equipment. However, testing the system when the building is empty is a whole different
thing than when you have people coming and going with electronic devices such as cell
phones, pagers, laptops, etc. The system will need further adjustment to accommodate these
interferences, so a technician will be on site in the peak hours to tweak the system as needed.
The RFID system is much more sensitive then the magnetic strips that are currently in place.
Board Member Schoenrock quoted from the Director's report that 158,038 items have been
tagged, but that doesn't give a sense of what the entire collection would be. Director Chisaki
responded that the collection sits at about 250,000, and the next big chunk to be tagged are
paperbacks. A lot of the periodicals currently in the system will not be going with us, and
will not need tagging, but they are still part of the total system count at this time.
B.
Meeting Room Use in New Main Library (J. Chisaki)
President Krongold stated she had several questions on the Meeting Room Use document
that was distributed with the Board packet. A decision was made to go through each item in
order and each member could ask the questions they had, if any. In the end, there were
several revisions and language enhancements suggested, and Director Chisaki promised to
re-work the document and bring it back to the Board at the September 2006 meeting.
NEW BUSINESS
A.
Election of Library Board Officers (J. Chisaki)
Board President Krongold asked for nominations for President. Board Member Schoenrock
responded by nominating Board Member Butter; the nomination was seconded by Board
Member Mitchell. Butter accepted the nomination, and as there were no other nominations
forthcoming, a vote was taken and Butter was elected to President in a 5-0 vote.
Outgoing President Krongold asked for nominations for Vice President. The Board as a
whole asked current Vice President Belikove if she would be interested in continuing her
role. Belikove accepted, and was re-elected by a 5-0 vote.
At this point, outgoing President Krongold handed the meeting lead over to incoming
President Butter.",LibraryBoard/2006-08-09.pdf
LibraryBoard,2006-08-09,3,"Page 3 of 6
Minutes of the
Library Board Meeting
August 9, 2006
B.
Clarification of Library Construction Funds (J. Chisaki)
Director Chisaki spoke to clarify a statement made by Development Services Director, Leslie
Little, that had appeared in a newspaper article concerning redevelopment fund use. The
article was a bit misleading, in that it appeared some funds earmarked for library branch
renovations would be taken and used towards the theater project. In reality, the pool of funds
Little was referring to were straight redevelopment monies.
The Library Construction Project took $2 million from redevelopment funds. These funds
can only be spent in designated redevelopment districts, and the new Main Library falls into
such a district. Unfortunately, neither of the branch libraries fall into one of these districts.
Of the $2 million that was allocated from redevelopment funds, $1 million went directly into
construction costs, and has already been spent. The other $1 million was put aside for
contingency funding. However, because we have not spent the remaining $670,000 in
Measure O funds, the $1 million set aside for contingency funding will revert back to
redevelopment funds for use on other projects. At this point, we are well enough under
budget, that we will be able to give more of the Measure O funds back towards the branch
renovations. After all is said and done, we will still have around $2 million to spend on the
branches.
Audience member Li Volin was in attendance to express her concern over the possible loss
of branch renovation funding. She read a letter she had written to address the current funding
situation. Ms. Volin was assured by Director Chisaki and the Library Board that all branch
monies were preserved, and plans for renovations would proceed, starting with community
meetings to get a feel for what the public would like to see happen. Chisaki further assured
Ms. Volin that the new Main Library the public is getting is going to be a terrific building.
Board President Butter stepped in at this point, and suggested that the branch renovation
discussion be continued later in the meeting when other items related to the topic were being
brought up. Butter also assured Ms. Volin that the new Main would be an absolutely
fantastic building, even if it was not exactly what the Building Team had envisioned.
A decision was made to not have further clarification of the funding through the newspaper,
but answer any individual inquiries that come up.
C.
Alameda Free Library Foundation (A. Mitchell)
Board Member Mitchell indicated that he went to the meeting, however, the door was locked
so he returned home. Director Chisaki was able to provide some highlights: A memorial
fund was set-up in memory of Ann Muir, who had helped select art for the new building.
Plans for the Gala are moving forward and the Foundation is selling tickets through the
website. The brochure that promotes the Foundation and donations for the new Library has
not been released yet. Upcoming community events will be utilized to get the word out on
Foundation activities.",LibraryBoard/2006-08-09.pdf
LibraryBoard,2006-08-09,4,"Page 4 of 6
Minutes of the
Library Board Meeting
August 9, 2006
D.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen said that they continue planning for the new Café. At the second
chance book sale, the Friends moved several hundred boxes of books; sales figures were not
yet available.
E.
Library Building Watch (M. Merrick)
Recording Secretary Merrick was pleased with the recent issue as it had highlighted all the
upcoming grand opening events. There will be little reminders of these events in each issue
that comes out prior to the new Main's opening. Merrick cited issues that arose when
printing off the newsletter from its e-mail format, and Member Krongold advised her to
speak with Vertical Response's technical support team if the problems persist.
Board President Butter inquired if we had thought about what we would do once the new
building opens - will it still be called the ""Library Building Watch""? Director Chisaki
suggested the possibility of having a contest to re-name the publication.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
One patron suggested that senior citizens might get a little more time to keep borrowed
movies. Staff conferred, and the loan period for videocassettes will be extended from one to
three weeks, with the same period applying to music CD's beginning September 1.
A patron request was made to increase the DVD collection for kids. Active selection of
children's DVDs has been going on this past year, however, due to their popularity, the
collection saw much damage and loss over the first month. The collection has now been
increased to about 200 titles at the Main and each branch will receive about 100 new titles to
coincide with the grand opening of the new building.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Audience member Marc Lambert asked what was happening on the appointment of the new SAB
representative to BALIS. Director Chisaki explained the situation that occurred with the Council
and indicated that a decision on how to proceed with the appointment was now awaiting the City
Attorney's office direction. BALIS will not meet again until September, and Chisaki plans to meet
with prospective SAB representative Rebecca Kozak after returning from vacation.
Audience member Li Volin asked why the Library Board Meeting Agendas were not being posted
on the website. Recording Secretary Merrick explained that since she had started in February 2006,
she had been actively taking the steps to post the agendas, although there had been a bit of a problem
with the Web Administrator, Infolane, following through on their end. Merrick has great hopes that
this problem has been resolved, and that the agendas will appear on a regular and timely basis.",LibraryBoard/2006-08-09.pdf
LibraryBoard,2006-08-09,5,"Page 5 of 6
Minutes of the
Library Board Meeting
August 9, 2006
Board Member Schoenrock inquired if there was a goal to post the meeting minutes to the website as
well. Merrick responded that it hadn't been discussed previously, but there should be no problem in
doing SO. Board President Butter asked Recording Secretary Merrick to begin posting the minutes
once they had received the Board's approval. Merrick promised to start this practice immediately.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki passed around pictures she had taken on a recent tour of the new facility. A request
was made to put some of the pictures up on the website. Chisaki indicated that she was going to do
that but the software she had to use to make thumbnails was on her home computer, and she had
trouble accessing the program. Chisaki indicated that Recording Secretary Merrick was evaluating
some photo-editing software she had purchased for her home computer, and would offer her opinion
on ease of use, functionality, etc.
The date for installation of the exterior medallions, Cadence of the Water, is set for August 18-22.
The interior mural, Oracle of the Tree, will start installation August 23, and take 5 days to complete.
When we move our telephone and servers over to the new Main on September 25, telephone and
internet access at all three location will go down. We don't know how long it will take AT&T to
bring our servers back up, so we have put a message on the webpage and started doing handouts to
the public announcing this temporary interruption of service. During this process, we will be
installing wireless access at both the branches, so during the month of October when the Main is
closed, patrons will have full service at the branch locations.
Director Chisaki said that discussions should start on getting the public's input for making branch
improvements, and she cited several items on branch Supervisor Arta Benzie-Youssef's ""wish list"".
Further discussion was tabled by Board President Butter, as she requested that the topic be put on the
next meeting's agenda.
Chisaki will be on vacation through August 20, returning on Monday, August 21. Board President
Butter congratulated Chisaki on her appointment to Library Director, and expressed her pleasure at
continuing to work with her for years to come. Chisaki stated that she had promised City Manager
Debra Kurita that she would stay on as Director for the next 7-10 years.",LibraryBoard/2006-08-09.pdf
LibraryBoard,2006-08-09,6,"Page 6 of 6
Minutes of the
Library Board Meeting
August 9, 2006
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 8:52 p.m. Board Member
Mitchell so moved, Vice President Belikove seconded the motion, and it was carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2006-08-09.pdf
LibraryBoard,2006-09-13,1,"TERNA
RATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD
SEPTEMBER 13, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Absent:
Leslie Krongold, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
September 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of August 9, 2006. Approved.
C.
*Library Services Report for the month of July 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)
through August 2006. Accepted.
E.
*Bills for ratification. Approved.
President Butter asked Director Chisaki if she thought the statistics moving forward would be more
stable. Chisaki was fairly certain the numbers will look a lot more consistent now. With the closure
of the Interim Main during October, and the opening of the New Main in November, numbers will
undoubtedly fluctuate, but should re-stabilize towards year-end. The statistics are put together on a
fiscal-year basis, and an annual report was promised by Director Chisaki at a future, possibly
November or December, board meeting.
Board Member Mitchell inquired about a negative number on the Division Expenditure Status
Report in the category of Machinery & Equipment. The IT Department has encumbered some funds
in this category for PC and related acquisitions for the new building. These monies should have
been drawn from the construction fund, so account numbers may have been miscoded. Numbers
will be double-checked by staff, and adjusted as necessary.",LibraryBoard/2006-09-13.pdf
LibraryBoard,2006-09-13,2,"Page 2 of 6
Minutes of the
Library Board Meeting
September 13, 2006
President Butter asked for a motion to approve the Consent Calendar as presented. Vice President
Belikove so moved; Board Member Schoenrock seconded the motion which carried by a 4-0
unanimous vote.
UNFINISHED BUSINESS
A.
Materials Security and Inventory System - Update (J. Chisaki)
The collection is over 95% complete at this stage. Approximately 12,000 items remain to be
tagged - this includes items in circulation. Most of these materials are magazines at the
Main Library; tagging will only be done on 2006 issues. These will be tagged as they are
checked out at the Circulation Desk, and will be a very quick process, 30 seconds or less.
The Opening Day collection will come pre-tagged, so it can go right from the box to the
shelf. The total size of the Opening Day Collection is a little over 10,000 items.
Vice President Belikove asked how early orders can be made for new releases. Director
Chisaki indicated that orders can be placed up to six months before the scheduled release
date of a publication, so the book selectors really need to stay on top of things.
President Butter mentioned statistics that had been prepared in a needs assessment study
previously. Volumes were compared to City population size, and Butter asked if a similar
report could be produced. Director Chisaki was happy to provide this information, however,
asked that it be held off until the November meeting as statistics were already packed for the
move. Board President Butter agreed to the request.
B.
Meeting Room Use in New Main Library (J. Chisaki)
Director Chisaki started out by reading the additions and changes she had made to the
previous draft. She also presented an application for the Board's review. Some discussion
was held on the changes, and Board President Butter suggested that the board approve the
policy with a side note to review it every 6 months. Board Member Mitchell moved that the
meeting room use policy be approved with the understanding it would be reviewed after 6
months, Vice President Belikove seconded the motion, and it was carried by a 4-0 vote.
NEW BUSINESS
A.
Grand Opening Activities (J. Chisaki)
The Grand Opening Committee is now meeting every other week. Bob Woods is designing
the program, invitation and the floor plan brochure that will have the locator maps on it. The
invitations will go out to a limited mailing list. Director Chisaki asked the Board to provide
her names and addresses of people they would want to see included on this list.
There will be a street banner advertising the Gala, Grand Opening and Family Day events
going up across Central at Oak Street the last two weeks in October.",LibraryBoard/2006-09-13.pdf
LibraryBoard,2006-09-13,3,"Page 3 of 6
Minutes of the
Library Board Meeting
September 13, 2006
A flyer has been developed and will be used for various civic groups as a ""Save the Date""
type of announcement. There is also something being prepared that will hopefully go out in
the Bank of Alameda and AP&T statements in their next mailings. Publicity packets are
being put together that will go out to the regular news sources. A 16-page advertising
supplement being done by the Alameda Journal will be released on October 13th.
President
Butter asked if there was something that could be put in the supplement to thank the citizens
of Alameda for passing Measure O that made the building of the new library possible.
Director Chisaki indicated that the dedication plaque for the new building would be in two
pieces. The first, larger plaque would have City Council, Library Board, Library Director,
architect, construction manager and project manager names on it; the second, smaller plaque
would thank the Friends of the Library and Library 2000 for their hard work and the citizens
of Alameda for passing Measure O by 78.3 percent. President Butter indicated a preference
of seeing something in print, so Director Chisaki will check into getting something in the
upcoming advertising supplement. This supplement will not only be in the Alameda Journal,
it will also be in the Berkeley Voice, the Montclarion and the Piedmonter. The Library will
get approximately 2,000 copies of the overrun as a giveaway.
President Butter asked if the board would be able to tour the new building at their next
meeting in October. Director Chisaki will explore the possibility, and let the Board know
when the October meeting packet goes out.
Director Chisaki continued listing Opening Day activities including who would be speaking
at the event. Speeches will start at 11 a.m. and the ribbon cutting is expected at 12 noon.
There is an event photographer lined up who will take digital pictures and provide us a CD.
They are exploring whether AP&T or Comcast will film the event and provide a DVD for
archiving and circulation purposes. Stan Bunger will be the emcee for the event and Kathy
Moehring will sing the National Anthem and the Alameda song. The Chipman Cougar
Cadets drum corps will perform; there will be one large cake and a lot of cookies and juice
for the ribbon cutting day, kept back in the Café and courtyard area; promotional handouts
such as magnets and pens have been ordered, and stickers for the children; docents will be
stationed strategically around the building. Traditionally, the architect, contractor and sub-
contractors send congratulatory flower arrangements - we have been told to expect about 20
arrangements.
November 4th is Family Day, and entertainment will consist of a balloon sculptor who will
also do some walk-around magic; Jean Paul Val Jean, who is a one-man show as a juggler,
magician, contortionist and vaudevillian. Volunteers will take turns wearing a Wild Thing
costume and walking through the Library. Feelers are out for some type of cultural dance
group - perhaps lion dancing; a Hip Hop group out of Oakland has been contacted to come
and do about a 30 minute routine. Poetry will be read for about 1 1/2 to 2 hours by 6 or 7
different poets up by the fireplace on the second floor. Cookies and juice will be the only
refreshments served this day.",LibraryBoard/2006-09-13.pdf
LibraryBoard,2006-09-13,4,"Page 4 of 6
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Library Board Meeting
September 13, 2006
B.
Alameda Free Library Foundation (A. Mitchell)
Starting in October, the Gala committee will be meeting every week. Ticket sales have been
slow, but they are staring to pick up now. The Foundation has hopes that the Library Board
Members will attend; they have requested City Council members to purchase tickets as well.
The event will be heavy on hors d' oeuvres, which Director Chisaki has requested be kept
back in the Café area. There will possibly be music - Natasha Miller will walk the building
with Director Chisaki to check out the space. This will be an adult only event, although this
is not stated anywhere. Wine will be served. The Foundation hopes this event will become
an annual fundraiser. Posters for the event have been printed and are being distributed.
Daisy's on Park Street and Needle in a Haystack on Webster Street are selling tickets; these
can also be purchased on-line or from an individual. Campaign brochures detailing donation
options have been printed and are being distributed around.
Director Chisaki brought out the Foundation's recommendation and mock-up for the donor
wall, which will consist of brushed aluminum and cherry wood. These were sent to the
architect to look over that afternoon.
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen was not in attendance, so Director Chisaki gave a short report. The
next semi-annual book sale will be held on October 6, 7 and 8 at the O' Club on Alameda
Point. The Friends have been working on a new book bag, which will be unveiled at the
book sale. It will be sold for $12 to members and $15 to non-members.
D.
Library Building Watch (M. Merrick)
Recording Secretary Merrick apologized for not including the latest issue in the Board's
packet which was released the last week of August. The Board verified that they all get the
newsletter via e-mail. The plan is to get a newsletter out at the end of every month; however,
September will be a challenge as the last week of the month there won't be any Internet
connection, and the newsletter is produced using an on-line service. The next issue will most
likely come out about mid-October, and will ""re-advertise"" all the upcoming events.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A patron requested more James Patterson pocket books or more mystery authors in the
pocket book section. We are in the process of ordering more paperback books for the new
Library, and will add this request to the list. Another patron enjoys the books on tape as they
make the commute better, but would like to see more contemporary selections. A large order
was recently placed and there will be plenty to choose from. Another request was for more
Stephen King and Dean Koontz books on CD as the patron loves to be frightened on the
morning commute. These authors were included in the large order that was recently placed.",LibraryBoard/2006-09-13.pdf
LibraryBoard,2006-09-13,5,"September 13, 2006
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Previous SAB Representative Marc Lambert asked if we had a new official SAB representative yet.
President Butter indicated that this subject would be addressed under Director's Comments.
LIBRARY BOARD COMMUNICATIONS
Board Member Mitchell stated that he had enjoyed reading the comments about Director Chisaki in
the news articles.
DIRECTOR'S COMMENTS
Director Chisaki introduced Rebecca Kozak to the board as the new SAB Representative to BALIS.
Previous SAB Representative Lambert presented Ms. Kozak with a large informational binder to use
in her new capacity. President Butter suggested that we standardize the appointment process so we
don't have the appointment problem in the future. Director Chisaki had been diligently working
with the City Manager's and City Attorney's offices to do just that. The staff report is now
imminently clear that the appointment is done by resolution of Council. With prompting from
President Butter, Ms. Kozak said she has worked with the Oakland Fire Department for 14 years.
She is also attending library school and is in her last semester. Ms. Kozak hopes to get a job as a
Librarian in a Public Library eventually. Being the SAB Representative will help her stay connected
to the library world. Ms. Kozak has lived in Alameda for about 19 years. President Butter
welcomed Ms. Kozak warmly and expressed her delight that there is a new SAB Representative.
Director Chisaki spoke about the CALTAC Workshop and is seeking additional information on
exactly what will be expected of the Library and the Friends if we are the host facility. The Friends
have declined to commit to the event yet because they also feel they need more information. Vice
President Belikove inquired about when the next Legislative Day was being held; Marc Lambert
stated that this event is usually held at the end of April.
In the February Board letter, Director Chisaki had mentioned AB 1234 which is Mandatory Ethics
training for officials, local legislators, members of legislative bodies, etc. Director Chisaki will be
distributing a packet to the Board soon with details on the training. Two hours of ethics training will
be required every 2 years and it can be done on-line.
Vice President Belikove asked if there would be any glass cases in the new library. Director Chisaki
responded that there would not be.
Vice President Belikove then asked about the donations report included in the board packet, and
wanted to know specifically if these gifts had gone directly to the Library. Most of these are small
donations from patrons who appreciate the Library's services they have received. These donation
amounts go straight to the Memorial Fund. The larger donation amount on the report was
a
final
distribution from the Regina Stafford Trust. This amount is already in the construction budget for
the new Library.",LibraryBoard/2006-09-13.pdf
LibraryBoard,2006-09-13,6,"Page 6 of 6
Minutes of the
Library Board Meeting
September 13, 2006
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 8:37 p.m. Board Member
Mitchell so moved, Vice President Belikove seconded the motion, and it was carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2006-09-13.pdf
LibraryBoard,2006-10-11,1,"Chy
OF
RE
RATER
Minutes of the
ALAMEDA FREE LIBRARY BOARD
OCTOBER 11, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Alan Mitchell, Board Member
Leslie Krongold, Board Member
Absent:
Mark Schoenrock, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of October 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of September 13, 2006.
Approved.
C.
*Library Services Report for the month of August 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by
fund) through September 2006. Accepted.
E.
*Bills for ratification. Approved.
Board Member Mitchell questioned the expenditures in Equipment Acquisition which put
the Library $16,000+ over budget in that account. Staff will re-direct the charges so they
appear under the appropriate line item.
President Butter inquired about bottled water services. Library Director Chisaki said the
service would not be continued for the Main Library once the move was complete, however,
the branches will continue the service due to their aging facilities.",LibraryBoard/2006-10-11.pdf
LibraryBoard,2006-10-11,2,"Page 2 of 7
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Library Board Meeting
October 11, 2006
President Butter also asked about an increase in the collection budget. Director Chisaki
indicated that the Library had received a 2% increase. She had been hoping for more;
however, because of staffing additions, the collection increase was low. Chisaki remarked
that when mid-year budget adjustments come around, there will be several areas she will
request increases for. A lot of additional expenditures have arisen with the new building
that were unexpected. As an example, 6 new phone lines have been added to help monitor
security and AED equipment. Another concern will be the late billing received from the
Alameda Unified School District for utilities charges. The Library will still be liable for
several months' worth of charges later this year, perhaps into next year, depending on how
the billing cycle works out. The recent payment of $50,000 to AUSD for space rental will
carry us through the month of November; no further charges to this account are expected.
Board Member Mitchell mentioned an article he had read about a bomb planted at a library
in Salt Lake City. Mitchell inquired as to whether we would have security monitoring
equipment in the new library. Director Chisaki responded in the affirmative - there will be
video cameras strategically placed around the building, and will show on monitors at the
Circulation Desk. The cameras are not recorders, however.
President Butter wanted to know how statistics would be calculated going forward due to
the changes occurring. Supervising Librarian David Hall is currently looking into how
numbers will be extracted from our new systems.
President Butter asked about a payment that had been made to Tapes Unlimited, and was
billed to janitorial supplies. Recording Secretary Merrick explained that Tapes Unlimited is
the dba name for Alameda Office Supply. The City purchases both office and janitorial
supplies from this entity on a regular basis. Alameda Office Supply gives a 30% discount to
the City of Alameda.
Board President Butter asked for a motion to approve the Consent Calendar as presented.
Board Member Mitchell so moved; Board Member Krongold seconded the motion which
was carried by a 4-0 vote.
UNFINISHED BUSINESS
A.
Materials Security and Inventory System - Update (J. Chisaki)
Director Chisaki stated that the tagging process continues and is nearing completion.
The RFID gates arrived and have been installed. They were tested then de-mounted
for safety purposes. With all the contractors, equipment and opening day collection
movement going through the area, there was the real possibility of damage to the
gates. The gates are also installed at the branches, but won't be operational until the
Main goes live. The project is moving forward very well.",LibraryBoard/2006-10-11.pdf
LibraryBoard,2006-10-11,3,"Page 3 of 7
Minutes of the
Library Board Meeting
October 11, 2006
B.
Meeting Room Use Policy - Final Review (J. Chisaki)
Director Chisaki sent out the room use policy in the board packet once again as the
City Attorney's office made some language changes and additions. President Butter
asked about groups setting up and putting away chairs, etc. for their meetings.
Director Chisaki explained that depending on how large the group is might
determine whether or not we would require them to do this. Mostly it would be for
groups that have some very specific idea on how they want things set-up.
Board Member Mitchell asked about item 13 regarding advertising or selling of
products or services being prohibited. Director Chisaki explained that for instance,
if you were giving a lecture and wanted to sell your book to a participant that would
be okay. However, you could not leave any books, business cards, etc. behind in the
conference room - all items must be cleared away when leaving the room.
Board Member Krongold made an inquiry about the rooms that are non-reservable
(the small study rooms). If you are using one of these rooms and you want it for a
longer period, you could stay in there as long as nobody else wants to use the room.
The Reference Desk will be in charge of the sign-ups for these rooms.
Board Member Butter asked about item 9 regarding decoration restrictions in the
conference rooms. The language comes straight from Park & Recreation's room use
policy. The language will be revised slightly to direct meeting room patrons to use
push pins on the tackable wall surfaces, and not use other wall surfaces.
President Butter asked for a motion to accept the Meeting Room Use Policy with
changes. Board Member Mitchell so moved, Board Member Krongold seconded,
and the motion was carried by a 4-0 vote.
President Butter asked Director Chisaki to provide an update at the January 2007
Board Meeting and note any problems that have been encountered with meeting
room use. In six months, the Board will re-review the policy and make any
necessary changes.
NEW BUSINESS
A.
Branch Library Report (A. Benzie-Youssef)
Supervising Branch Librarian Arta Benzie-Youssef was in attendance to give the
Board an update on how the branches were coping during the closure of the Main
Library. Benzie-Youssef first thanked the Board for inviting her to the meeting. She
went on reminding the Board of the two-week Main Library closure earlier in the
year when the RFID tagging process was underway. This was a good ""trial run"" for
the branches to see how they would do when the lengthier Main closure occurred.",LibraryBoard/2006-10-11.pdf
LibraryBoard,2006-10-11,4,"Page 4 of 7
Minutes of the
Library Board Meeting
October 11, 2006
During the March closure, circulation at the West End Branch increased by almost
2,500 items over the same period last year, and at Bay Farm Island, over 1,300
items. Hours had not been extended, and it was quite rainy which tends to depress
circulation. During the current Main closure, West End hours were extended to
include Sundays, 1:00-5:00, and Bay Farm is open on Fridays, 9:30-5:30. All Main
Library reserves are being picked up at the West End, and all Main check-ins are
being handled there as well.
Some reference items are now at the West End - the Reference Department is sorely
missed. Lots of questions on local history, etc. are difficult to answer without them.
At the heart of the operation now are the Library Aides. They make sure everything
gets back on the shelves quickly, and with increased circulation there is a lot more to
this. The Aides have also been doing a great job at keeping the shelves in order, and
Benzie-Youssef is very pleased with this.
The biggest challenge for the branches is the lack of phones. More specifically, with
the Main being unreachable, it is very difficult to help with delinquent collections,
obituaries, homebound items, etc.
The branches will pick up some extra staff now to help with the increased demand
for services. Between the two branches, there is a Library open 7 days a week.
Benzie-Youssef suspects that after the new Main opens, it will be very quiet at the
branches, as everyone is so excited about the new building opening.
B.
Alameda Free Library Foundation (A. Mitchell)
Board Member Mitchell was very disappointed that there were not firmer plans in
place for the Gala. It was as if the Foundation was still trying to figure out what to
do. Director Chisaki said that is usually how the meetings go. They are now
meeting every week, and at last weeks meeting they were still going sideways. Part
of the problem is there is no set agenda, and when they get off the subject being
discussed, they don't come back to it.
The Foundation is halfway to their goal of selling 300 tickets. Now that the event is
drawing closer, ticket sales are picking up. Letters encouraging attendance have
gone out to Board and Building Team Members, Department Heads and Council
Members. No comps are being offered, so everyone pays their own way. The
Friday edition of the Alameda Journal is supposed to have an ad on the Gala and
information on how to purchase tickets.
The banner advertising the Gala, Grand Opening and Family Day events will go up
over Central the last two weeks of October. The supplement for the opening will",LibraryBoard/2006-10-11.pdf
LibraryBoard,2006-10-11,5,"Page 5 of 7
Minutes of the
Library Board Meeting
October 11, 2006
come out on October 20th The invitations for the Grand Opening still aren't quite
done, however. The graphic designer has put together some really nice drafts, but
the invitations aren't at the printer yet. Foundation members will go into the Library
right after the docent training on October 24th and put the shelf tags in place.
There have been donations of water, some wines and hors d' oeuvres from local
restaurants for the Gala. There will be music in four different areas in the building.
The architect, Tom Hacker, will be attending and he may be asked to speak. Yuki
Nagase, artist of the Oracle of the Tree behind the circulation desk, and the Cadence
of the Water limestone medallions on the outside of the building, will be in
attendance as well.
All the posters advertising the Gala have been distributed around town. There are
plenty of bookmarks and pamphlets still available, which won't be any good after
the Gala event.
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Molly Skeen was not in attendance for the meeting, so Director
Chisaki spoke in her place. The book sale the previous weekend at the O'Club
grossed $13,000. $8,000 came in on Friday night alone. It was a very nice turnout.
There were 100 boxes of children's books because two elementary schools weeded
their collections. The Friends beautiful new book bags were on sale as well.
D.
Library Building Watch (M. Merrick)
Recording Secretary reported that because of having no office equipment to speak of
due to the move, it wasn't possible to release an issue of the Library Building Watch.
Merrick is hopeful, however, of getting one more issue out prior to the Gala and
Grand Opening events, to make them fresh in people's minds.
Board Member Krongold suggested having something visible at the Gala so people
could sign up to receive the newsletter. Perhaps people could just drop a business
card if they were interested. Having some copies of previous issues displayed was
also suggested.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Director Chisaki indicated that there were no speak-outs this month from either the
branches or the Main Library prior to it closing.",LibraryBoard/2006-10-11.pdf
LibraryBoard,2006-10-11,6,"Page 6 of 7
Minutes of the
Library Board Meeting
October 11, 2006
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Li Volin was in the audience and mentioned that she went to the Independent Booksellers
Association the prior weekend for an author signing. She brought along the new Friends
book bag and it was decided that it rated number two from the assortment that day. The
only bag scoring higher had pockets for a cell phone and water bottle on the outside.
LIBRARY BOARD COMMUNICATIONS
President Butter commented that she received information on The Hummingbird's Daughter
because she was on the San Francisco Friends group mailing list. There was a nice
pamphlet describing how book clubs could participate, discussion questions, etc. Director
Chisaki said the ""One Book Program"" is definitely something she would like to see happen
at the Alameda Free Library as well. There are generally events all year long relating to the
book that's being promoted, such as themed and cultural programs, etc. The Friends and
Foundation have already expressed their interest in assisting with this endeavor. President
Butter said the Board would also be interested in participating in any way they could.
President Butter requested that ""Selection of Art for the New Library"" be put on the agenda
for the November meeting.
Board Member Mitchell mentioned one library that had a swashbuckling theme for their
readers and it was very well received, probably due to the Pirates of the Caribbean movie
coming out at the time.
DIRECTOR'S COMMENTS
Director Chisaki spoke about how well the building was coming along. It is the third day of
the collection move, so books can now be seen through the front window. The Library has
not experienced any problems with the moving company, Doubleday. Circulation
Supervisor Laura Chaquette is the lead for the move, and deserves a lot of the credit for how
smoothly things are going. The staff furniture was delayed, which delays installation of
computers and phones. The furniture did arrive and is being installed now. Everything
seems to be right on schedule.
The invitations have not been delivered to the printer yet as the speaker list is still being
finalized. Director Chisaki was uncertain if she should speak herself. The board
encouraged Chisaki to do so, perhaps at the end of the program to thank everyone for
coming out. Board Member Krongold said that it might be the first time the public in
general would see her, so she might want people to know who she is.
Board President Butter inquired if all board members would be attending the Grand
Opening ceremony. The members present responded in the affirmative, and Director
Chisaki said that Member Schoenrock, who was absent, would be there as well.",LibraryBoard/2006-10-11.pdf
LibraryBoard,2006-10-11,7,"Page 7 of 7
Minutes of the
Library Board Meeting
October 11, 2006
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 8:07 p.m. Board
Member Mitchell so moved, Board Member Krongold seconded the motion, and it was
carried by a 3-0 vote. (Vice President Belikove left the meeting at 8:02 p.m.)
The next meeting of the Alameda Free Library Board will be held in the new Main Library.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2006-10-11.pdf
LibraryBoard,2006-11-08,1,"CITY
OF
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD
November 8, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Alan Mitchell, Board Member
Leslie Krongold, Board Member
Mark Schoenrock, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of November 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of October 11, 2006.
Approved.
C.
*Library Services Report for the month of September 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by
fund) through October 2006. Accepted.
E.
*Bills for ratification. Approved.
Board President Butter requested that Director Chisaki make a notation on the Library
Services Report for the month of September 2006 which highlights the anomalies in the data
due to the Main Library closure. Director Chisaki will do so for future reference purposes.
President Butter inquired about the space rental in the budget, and Director Chisaki
confirmed that there will be no more budget activity in that area.
Board President Butter asked for a motion to accept the Consent Calendar as presented.
Board Member Mitchell so moved; Vice President Belikove seconded the motion which
carried by a 5-0 vote.",LibraryBoard/2006-11-08.pdf
LibraryBoard,2006-11-08,2,"Page 2 of 6
Minutes of the Alameda Free
Library Board Meeting
November 8, 2006
UNFINISHED BUSINESS
None.
NEW BUSINESS
A.
Selection of Art for the New Main Library (J. Chisaki)
Director Chisaki spoke about accepting donations of art for the public areas.
Guidelines should be established first. A memo was circulated from J.S. May, the
Foundation's fundraiser consultant, which helped formulate the plan for the Gala
Fundraiser. The opinion was, if someone makes an offer of a donation (an item as
opposed to cash), apply these four questions as the criteria and if you respond yes to
each question, the donation should be appropriate. Is there a need for the gift? Is
there a location for the proposed gift? Will the donor cover the full costs for the
item? In other words, if there are ongoing operational costs, would the endowment
provide support for these future expenses? Does the donor understand that the final
design control exists with the projects leadership?
Board Member Krongold inquired if the Board would be asked to consider the gifts.
Director Chisaki welcomed this as she would not want to be the sole selection
authority. President Butter thought the questions were good; however, a process
would need to be established first. Member Schoenrock asked if there could be a
space reserved not for a gift, but for rotational purposes for local artists. Director
Chisaki stated she was going to ask the Alameda Museum if they had some items the
Library could display on a rotational basis as well. Vice President Belikove believed
it was important to consider the fact that the City has innumerable good artists who
have no venue. Belikove went on to say if you're going to select art it could be to
our advantage to have someone who knows something about art to sit on the
committee. The committee could consist of a mixture of board and community
members as well as artists or an art consultant. Vice President Belikove said that
many museums lend art to be displayed and that the Oakland Museum might be an
excellent source. Board Member Krongold mentioned art security as a pertinent
issue as well.
President Butter asked Director Chisaki to contact some of the other libraries in the
area and see what their policies might be in respect to public art display. This item
will be moved to unfinished business for more discussion at the December meeting.
B.
Alameda Free Library Foundation (A. Mitchell)
Board Member Mitchell expressed his concern prior to the Gala event, but was very
pleased at how it all came together in the end.
Board President Butter mentioned that she had talked to Jeptha Boone of the
Foundation and requested that he come to the January meeting to give the Board an",LibraryBoard/2006-11-08.pdf
LibraryBoard,2006-11-08,3,"Page 3 of 6
Minutes of the Alameda Free
Library Board Meeting
November 8, 2006
update on donation status, etc. Director Chisaki indicated that Sylvia Kahn was now
the Foundation President, so she should probably be the one to speak to the Board.
Chisaki said that 346 tickets were sold for the Gala and $26,075 was collected.
Total expenses have not been calculated, so the final net figure is not yet available;
this will be disclosed at a future date. A lot of donations were made the night of the
Gala with the $100 shelves being the most popular item.
Board President Butter inquired as to how much of that money would go to the
Library. Director Chisaki responded that it would build the endowment which in
turn would be used for the Library when it had a future need.
The cleaning done before the Grand Opening was discussed; Director Chisaki said
the Foundation was only willing to pay half. The Library originally requested 1 day
of professional cleaning and ended up getting 1/2 days for the same cost.
The Foundation would like to do an annual fundraising event at the Library, but
Director Chisaki explained to them now that the Library is open, there wouldn't be
the anticipation of the new building as a big draw. Additionally, there would not be
an opportunity for day long set-up for the event; the Library is now open.
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen said there was a membership table set up for the first four
days the Library was open and was happy to report they signed up 41 new members.
These new volunteers were interested in helping with the book sales or in the Café.
Café planning is moving along - they had hoped to be open the past Monday,
however, the refrigerator and microwave had not arrived yet. Hopefully, they will
be ready to open the Monday of Thanksgiving week. They have just enough people
to cover the 12 shifts with 2 people each shift. The Friends would like to get a few
more people who would be willing to be available on-call. Per Member Krongold's
inquiry, Feel Good Bakery will be the pastry supplier for the Café.
D.
Library Building Watch (M. Merrick)
Recording Secretary Merrick spoke about how busy things had been with preparing
for the Library opening. Getting the Library Building Watch ""out-the-door"" requires
several hours of work and that big a chunk of time has just not been available.
Consequently, no issue was released in October. No promises were made for a
November issue either, as things are still moving along at a very brisk pace. By
December, Merrick expects the Library to be a little more established, and things
will hopefully slow down a bit. The next issue that is released might include some
sort of newsletter re-naming contest, as ""Library Building Watch"" is no longer so
appropriate. Past issues may be displayed at the information desk with a sign-up
sheet near-by to try to generate interest in receiving the newsletter.",LibraryBoard/2006-11-08.pdf
LibraryBoard,2006-11-08,4,"Page 4 of 6
Minutes of the Alameda Free
Library Board Meeting
November 8, 2006
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Director Chisaki reported there had been no written speak-outs, but she has received
a lot of nice compliments as she walks through the building.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
An audience member had several comments/observations about the new Library as follows:
the big windows fully-lighted at night may be a security issue if someone outside sees you
and decides to follow you when you leave the building; a remedy for this might be to put the
magazine racks on wheels so they could be rolled in front of the windows at night. The
children's area is right outside the Café and they could watch you as you are eating which
could be disturbing. The lighted reading/work tables aren't lit all the way to the edges and
give off a glare. If you are sitting with your back to the computers they give off a magnetic
field and people don't want that. Board President Butter asked Director Chisaki to look into
these issues.
LIBRARY BOARD COMMUNICATIONS
Vice President Belikove spoke about volunteers in the Library, questioning if there would
be a coordinator. Director Chisaki indicated that the Library would be recruiting for a full-
time Library Technician, and one of their primary responsibilities would be volunteer
coordination. Names and contact information of the people who gave their time at the
opening events have been compiled and held on to for future volunteer opportunities. The
Library is currently working on recruiting some high school students to come in and shelve
books as the Library Aides can't keep up with the increased flow. The students could use
this opportunity to do their community service hours.
Vice President Belikove questioned the position of the Library Board in the community.
She would like to build some higher visibility thinking that some people don't even know
there is a Board. An example was given that at the Gala, other various groups were
represented on the stairs when the speeches were made, but no Library Board members.
Belikove would like to reposition the board as a significant part of the community. Director
Chisaki did not know who was going to speak until the day before the event. Admittedly, it
was not a well-done speaking ceremony. She felt there were a lot of people unrepresented.
When community meetings are held to discuss branch improvements, Director Chisaki
expects the Board to take a big role in the decision-making process. Board Member
Krongold brought up training the Board had received a couple years back on what their
role/goals should be. She will look for her notes from that. President Butter suggested the
issue be agendized for broader discussion at the December meeting.
Board Member Mitchell said that since we' re not getting many complaints something must
be going right. Board Member Krongold said that in a class she takes, she has overhead
many positive comments herself from people that don't know she is a Library Board
member. President Butter congratulated Director Chisaki and her staff for their successes.",LibraryBoard/2006-11-08.pdf
LibraryBoard,2006-11-08,5,"Page 5 of 6
Minutes of the Alameda Free
Library Board Meeting
November 8, 2006
President Butter would like to formally recognize the Friends of the Library for all the work
they' ve done, perhaps as a resolution of appreciation. This could be prepared by the Board
itself or perhaps by the City Council. The Board could ask the City Council to declare
Friends of the Library Day. Director Chisaki said that in the last fiscal year, the Friends
have given the Library almost $100,000. Friends President Skeen will check to see when
their anniversary is, and that might be an appropriate day to designate.
DIRECTOR'S COMMENTS
Director Chisaki indicated that in the 4 1/2 hours the Library was open, slightly less than
2,000 people came through the doors on Opening Day. Friday, almost 3,000 people came in
and there were no special programs that day. A little more than 5,500 people came through
on Saturday, which was Family Day. From Sunday through just before the board meeting
an additional 13,000+ people had visited the Library. 650 new applications for Library
cards had been received. Director Chisaki is hoping for the daily door count at the Main
Library to settle to about 1,200 people a day.
The book drop signage is not in place yet. Signs have been taped on the front door directing
people to put their items in the book drop on the wall, as opposed to bringing them inside to
return them.
Eight different groups have been booked into our meeting spaces, and there are many more
vying for their use. The Library is not prepared to allow room use during the hours we are
not open yet, as staff would have to work extra hours at night and also be the only one in the
building. The cost of an attendant is covered in the policy; the group using the room would
be required to pay $25 per hour. The attendant would probably be a Library Technician;
they would have to be responsible for checking the building, setting the alarm and locking
up when the group was finished.
The CALTAC Workshop, the Alameda Youth Collaborative, the Alameda Lupus Group, the
Friends and Foundation, the Mayor's Conference and Becker Media have all been booked
into the meeting rooms. The Alameda Art Association is also considering meeting here.
Board Member Krongold loved the wood rabbit sculpture in the children's area. Staff has
been instructed to ensure there are always books on it, as it appears to be a staircase and the
children are climbing all over it.
Honora Murphy may be hosting a fundraiser to get the additional art pieces funded,
including the standing bronze sculpture for the lobby area, and a trellis that would go on the
wall in the children's area. Both these pieces are by artist Michael Carey, and have not been
commissioned yet.
The Board inquired about pictures taken at the dedication. There were a few photographers
present, not all of them invited. In fact, Director Chisaki has already received a CD of
pictures taken by a David Duffy - someone she did not know. The person that had been
invited to take digital pictures was Patrick Tracy, and he is supposed to send in a CD. Stan",LibraryBoard/2006-11-08.pdf
LibraryBoard,2006-11-08,6,"Page 6 of 6
Minutes of the Alameda Free
Library Board Meeting
November 8, 2006
Bunger's brother, Craig Bunger, videoed the event, as did Frank Green from AP&T. He
will send Director Chisaki a DVD, and also broadcast the event on the AP&T Alameda
channel. Press releases had been sent to the Journal, the Sun, the Times Star, the Chronicle,
several radio stations and all the television stations. It is unknown which of these groups
actually showed up at the event. Stan Bunger gave a couple of plugs on KCBS in the
morning before the ceremony.
Board Member Mitchell complimented both Director Chisaki and Board President Butter
for the talks they gave. He thought they were excellent, succinct and to the point.
Director Chisaki mentioned that staff has worked incredibly hard to get the Library ready
for this opening, and once it opened, they had been real troopers. The long hours that have
been put in, and the lack of complaints have been amazing. Vice President Belikove
inquired if there was anything the Board could do to honor the staff. This will be given
some thought; suggestions are welcome. City Manager, Debra Kurita, will co-host a coffee
and pastry event with Director Chisaki, to thank the staff for the successful opening as well.
The branch staff also deserves recognition for carrying the load while the Main Library was
closed, which was considerable.
Community meetings for branch improvements will probably be scheduled to begin in late
January, once things are a little more settled. Councilmember Matarrese has a flyer out
regarding this already, asking the community for ideas on what could be done to improve
the branches.
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 8:07 p.m. Board
Member Mitchell SO moved, Board Member Krongold seconded the motion, and it was
carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2006-11-08.pdf
LibraryBoard,2006-12-13,1,"CITY OF
TERKA
ORATEID
Minutes of the
ALAMEDA FREE LIBRARY BOARD
DECEMBER 13, 2006
The regular meeting of the Alameda Free Library Board was called to order at 7:05 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Leslie Krongold, Board Member
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of December 2006. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of November 8, 2006.
Approved.
C.
*Library Services Report for the month of October 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2005-06 Library expenditures (by
fund) through November 2006. Accepted.
E.
Bills for ratification. Approved.
Board Member Schoenrock asked why our payments to Baker & Taylor for the Opening
Day Collection only totaled $20,000. Actually, Baker & Taylor was paid on two different
check registers during the month of November for a total payment of close to $65,000. The
library is still waiting for additional billings to come in for the Opening Day Collection.
Board President Butter asked for a motion to approve the Consent Calendar as presented.
Board Member Krongold so moved; Vice President Belikove seconded the motion which
carried by a 5-0 vote.",LibraryBoard/2006-12-13.pdf
LibraryBoard,2006-12-13,2,"Page 2 of 6
Minutes of the
Alameda Free Library Board Meeting
December 13, 2006
At this point, Director Chisaki asked President Butter if the Board would consider going out
of regular order to allow the Wood Museum to make their presentation. Butter agreed, and
AUSD Representatives Paul Ruffino and Nancy Ely gave a brief Power Point display
showing past art pieces created by Wood Middle School history students in the 6th, 7th and
8th grades. The students write a paper and put together a label for their art piece as well.
Last year, over 250 students participated in the program.
The board as a whole was impressed and agreed that the Library would be happy to host the
Wood Museum in 2007. In the coming months, logistics will be worked out with AUSD.
The opening day reception for the Wood Museum will occur on April 23, 2007 in the large
meeting rooms at the Main Library.
UNFINISHED BUSINESS
A.
Art Display Policy and Gifts of Art for the Main Library (J. Chisaki)
Director Chisaki had prepared a draft display policy, and inquired if the Board
thought she was going in the right direction before she tackled writing up
procedures. Board Member Schoenrock asked if there should be a review process
for complaints either against an exhibit or about consideration for an exhibit. The
appeal might start with the Library Art Exhibit Committee, then if not satisfied with
the outcome, move on to the Library Board, and then finally to the City Council as a
last alternative.
Exhibits being offered to the Library range from Bay Area photography, to sculpted
masks made out of feathers. A woman from the Frank Bette Center has come
forward to be a volunteer curator if needed, and also has quite a bit of art that could
be displayed from local artists who now have no venue. The Library would really
like to showcase local art. There is one unlit display case in the living room area by
the fireplace, but it has yet to be utilized.
One challenge would be hanging things on the walls without causing damage. A
suggestion was made to mount wooden strips at ceiling level and drop a line down.
The Board agreed that a 5-person committee would be about the right size. The
committee should have at least one Library employee, besides Director Chisaki, that
could represent her or at the very least, walk potential exhibitors around the building
to show them the spaces available for their art.
Before being allowed to exhibit, the artist would have to sign a waiver that the
Library would not be responsible for any damage or loss. Conversely, if the exhibit
caused damage to the building, the artist would be responsible for the repair cost.
Director Chisaki will return at the next meeting with procedures that go along with
the policy, and possibly an application the exhibitor would complete as a request.",LibraryBoard/2006-12-13.pdf
LibraryBoard,2006-12-13,3,"Page 3 of 6
Minutes of the
Alameda Free Library Board Meeting
December 13, 2006
B.
Friends of the Library ""Day"" (J. Chisaki)
Director Chisaki found out it would be relatively easy to have the City Council
designate a Friends of the Library day, week or perhaps month, by writing a
resolution. This could be put on a City Council agenda under Special Orders of the
Day, or if a party were planned, the Mayor would come and read the formal
proclamation there. The board thought a Friends week might be appropriate with
planned activities going on such as celebrity book readings.
Friends President Skeen said she would put together a committee to come up with
some ideas, and also plan an anniversary party which the Friends had wanted to do
anyway around the end of March. Director Chisaki will write up the Council
resolution for the Board's review.
NEW BUSINESS
A.
Presentation on the Wood Museum (P. Ruffino and N. Ely)
See notes above on the presentation for the Wood Museum.
B.
Library Board's Visibility in the Community (J. Chisaki)
Director Chisaki asked for some direction from the Board on where they wanted her
to go with this item. Board Member Krongold stated that she had been searching for
materials from a strategic training session done previously, but hadn't come up with
anything yet. When she locates her notes, she will pass them on to Director Chisaki
who can copy and release them in an upcoming board packet.
Vice President Belikove would like to see a big effort made to visit culturally diverse
communities within the City, and talk to members about getting involved in library
activities such as story sessions. Director Chisaki indicated that after the first of the
year, there would be a series of Russian story readings taking place.
Belikove mentioned having a resource list for people to refer to which would contain
names of people in the community with special talents to offer as well.
C.
Alameda Free Library Foundation (A. Mitchell)
There had not been a recent meeting so there was nothing to report. The Board
asked how much money the Gala had raised; ticket sales took in over $20,000. A
presentation by the Foundation is planned for the January Board meeting.
A question arose on naming an area of the Library after Regina K. Stafford who left
a large bequest to help fund the building of the new Main Library. It was suggested
the large Community Meeting Rooms be re-named the Stafford rooms. All were in
favor, and it was discussed how to approach the Foundation with this idea. Because",LibraryBoard/2006-12-13.pdf
LibraryBoard,2006-12-13,4,"Page 4 of 6
Minutes of the
Alameda Free Library Board Meeting
December 13, 2006
the money came to the Library, President Butter wondered why the naming decision
lies with the Foundation and not with the Library Board. Director Chisaki was not
sure how this came about, but believes the Library Board should take the initiative in
this instance. Director Chisaki will write a resolution for the Library Board to sign,
and Board Member Mitchell can take it to the next Foundation meeting. The
Foundation will be responsible for ordering and funding the signage.
D.
Friends of the Alameda Free Library (M. Skeen)
Friends President Molly Skeen mentioned that their first author night in the new
Library was on the schedule for the following evening. ""Unreleased Beatles Music
& Film"" by rock historian Richie Unterberger will take place on Thursday,
December 14th starting at 7:30 p.m.
The Café is in its third open week and the Friends have been working through
various operational issues. The biggest challenge is getting enough volunteers to
cover all the shifts. The Friends are actively seeking a volunteer coordinator, and if
they can't find one soon, they may have to shut down until they are better prepared.
Gross sales are running between $60 and $120 a day.
E.
Library Building Watch (M. Merrick)
Recording Secretary Marsha Merrick reported that she was again unable to get an
issue of the newsletter out. She cited an overwhelming workload in relation to the
new Library which is expected to lessen as time goes on, but hasn't happened yet. A
December issue being released was considered unlikely as Merrick's vacation time
was coming at the end of the month.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Several requests for clocks were made, and by the time of the current board meeting,
5 clocks had been installed in various places around the building. Labels on DVDs
and videos instruct patrons not to put them in the bookdrops, but policy has changed.
Staff is removing these labels as quickly as possible. A request for a step stool at the
self-checkout counter so children can reach the equipment was made. A stool will
be located and placed in that area. A recycle bin was requested for the print room.
Bins have been placed in each printer alcove.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Audience member Marc Lambert asked for an update on the CALTAC workshop. Director
Chisaki responded there is no update as no new information had been received. The room
has been booked and we are awaiting direction. Lambert related a story about a group of
youngsters that were on the same bus as he was on the trip across town. They were all
excitedly talking about going to the Library.",LibraryBoard/2006-12-13.pdf
LibraryBoard,2006-12-13,5,"Page 5 of 6
Minutes of the
Alameda Free Library Board Meeting
December 13, 2006
LIBRARY BOARD COMMUNICATIONS
Board Member Krongold does tutoring at the Library, and when she was waiting for her
learner one evening, there was a line of 5 or 6 people at the check-out desk. The self check-
out stations were completely free, and Krongold asked if anyone in line would like to try
using them or if she could assist them if they were unfamiliar. The group met her with some
pretty frustrated looks, but one woman came over and said if she could figure it out she
might use them. Krongold was trying to help her, and felt that the woman clearly wasn't
able to follow the instructions. She suggested that a display stand with some step by step
instructions might be helpful and would be happy to help set that up.
Board President Butter had just attended a Planning Board meeting that Monday night, and
suggested that ""Oral Communications, Non-Agenda"" be moved up on the regular Library
Board Meeting Agenda. This section gives audience members a chance to speak to the
Board on topics of interest to them. By moving the section up on the agenda, the public will
not have to sit through most of the meeting waiting for their chance to speak. Recording
Secretary Merrick verified that ""Oral Communications, Non-Agenda"" would be placed on
the agenda directly after the Consent Calendar piece.
Butter then asked what was going to be done about the branches now. Director Chisaki is
planning some public meetings to take place after the New Year. If the Board agrees, there
will be two public meetings for the West End Branch, and two for the Bay Farm Island
Branch. One of the meetings will be held right in each of the branch libraries, and the other
meetings would be held in a community meeting place, such as a church, closely located to
each branch. Director Chisaki asked the board if they thought a Library Building Team, on
a smaller scale than the Main Library's Building Team, would be appropriate. President
Butter, who had been on this team, said it is a good concept because it enables you to bring
in standpoints that are lacking in the Board, such as architectural expertise. A disadvantage
for the Board is that they might feel a little left out from some of the decision-making.
Director Chisaki also stated that the Recreation Commission would have to be involved if
expansion was planned for the Bay Farm Island branch, because it would impinge on
Leydecker Park.
President Butter asked Director Chisaki if they could sit down with Honora Murphy, who
had been the Chair of the Library Building Team, and get some input from her perspective.
Board Member Schoenrock suggested a scaled down team but with similar representation.
Having members of the public on the team would almost guarantee community enthusiasm.
There is about $2 million dollars available for branch improvements, plus whatever the
Foundation and Friends can contribute. With other projects in town underway, such as the
theater and parking garage, it is unsure where the branch improvement would fall in the
construction or renovation schedule.
After more discussion had ensued, Director Chisaki suggested that the community meetings
should happen first so it could be seen in which direction the public wanted to go, and then
make committee or team plans accordingly. The Board agreed with this concept.",LibraryBoard/2006-12-13.pdf
LibraryBoard,2006-12-13,6,"Page 6 of 6
Minutes of the
Alameda Free Library Board Meeting
December 13, 2006
DIRECTOR'S COMMENTS
The three full-time positions, Supervising Librarian-Adult Services, Supervising Children's
Librarian, and Library Technician are all open right now and the filing period closes on
Friday of the current week. There are 5, 6 and 2 applications respectively; however the
Human Resources Department speculates that more applications will come in right at the
deadline. The applications that have been turned in all seem to meet the minimum
qualifications. One of the major duties of the Library Technician position will be coordinate
Library volunteers. Part-time Aides, Technicians and Librarians will be hired after the full-
time positions are filled to help pick up the additional workload created by the size of the
new facility.
Mid-year budget adjustments are due at the end of the month, and the Library will be asking
for some significant increases as it is very expensive to live in the new building. Being the
closest public restroom to Park Street has taken a toll on the janitorial supply budget dollars.
Bob Haun's last day in the building is the following week, at which time he will be on
vacation until the end of the year. He thanks the Board for their cooperation and patience
throughout the process and has enjoyed working with them. There are only five items left
on the contractor's punch list and they should be resolved very soon.
Staff will have training with the Police Department at the end of the year so they can
effectively deal with the behavior problems presented by the public in the Library.
Board Member Mitchell said that the new Library was mentioned in a Library Hotline issue.
He inquired about the date for the next Foundation meeting which Director Chisaki
confirmed. Mitchell also asked about the Ethics Training the Board was required to take.
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 9:00 p.m. Board
Member Mitchell so moved, Board Member Krongold seconded the motion, and it was
carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2006-12-13.pdf
LibraryBoard,2007-01-10,1,"CITY
OF
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
January 10, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:04 p.m.
ROLL CALL
Present:
Karen Butter, President
Alan Mitchell, Board Member
Leslie Krongold, Board Member
Mark Schoenrock, Board Member
Absent:
Ruth Belikove, Vice President
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of January 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of December 13, 2006.
Approved.
C.
*Library Services Report for the month of November 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by
fund) through December 2006. Accepted.
E.
*Bills for ratification. Approved.
Board Member Mitchell wondered what special program mentioned in the Library Services
Report would have drawn over 5,500 people. Director Chisaki indicated the large number
was due in most part to the Family Day event.
Board President Butter questioned what was happening with the homework coaching.
Director Chisaki replied that the first orientation had been held that afternoon, and the
program itself would start as it usually does in January. The school district had initially
indicated they would not be able to continue the program because they didn't have the
funding, but had since found someone for the orientation sessions.",LibraryBoard/2007-01-10.pdf
LibraryBoard,2007-01-10,2,"Page 2 of 5
Minutes of the Alameda Free
Library Board Meeting
January 10, 2007
Board President Butter asked for a motion to approve the Consent Calendar as presented.
Board Member Mitchell so moved; Board Member Krongold seconded the motion which
carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
President Butter reminded the Board that this item had been moved up on the agenda so
members of the public would have their chance to speak without having to sit through the
entire meeting. There were no public members wishing to be heard.
UNFINISHED BUSINESS
A.
Art Display Policy and Gifts of Art for the Main Library (J. Chisaki)
Director Chisaki spoke about the policy and application drafts. She had also drafted
a procedures form so people would know how to go about getting their art exhibited
in the Library. There was a reconsideration form as well, which could be used if
there were any objections to decisions made by the Library regarding art displays, or
perhaps some particular item contained in the Library's collection itself.
Some discussion was held regarding location of art exhibits, and even though there
are several spaces available within the Library, each has its own logistics issue.
Board Member Schoenrock commented that there was nothing mentioned about the
possibility that staff members may have to move art pieces during the display period,
and any liability that may result from that. Director Chisaki had definitely wanted
that in the policy herself, and will ensure language gets added to that effect.
Per Member Mitchell's inquiry, the display period for an exhibit will be one month.
The Board asked to see the policy one more time with the additions and changes
included, and would vote on adoption at the next board meeting.
B.
Friends of the Library ""Week"" (J. Chisaki)
The Friends anniversary date is March 25th. They will form a committee to come up
with ideas for activities similar to what had been done on Family Day. The events
will take place during the third week of March, with Saturday, March 24th hosting
the bulk of the activities. The Main Library has been the focal point for some time,
so many of the programs will be held at the branch libraries. The large community
meeting rooms will be booked all day on March 24th for some of the special events.
Director Chisaki will write up a proclamation for the Board to review at the next
meeting. With their approval, it will then be presented to the City Council at their
meeting immediately preceding Saturday the 24th.",LibraryBoard/2007-01-10.pdf
LibraryBoard,2007-01-10,3,"Page 3 of 5
Minutes of the Alameda Free
Library Board Meeting
January 10, 2007
NEW BUSINESS
A.
Branch Upgrades (K. Butter)
Board President Butter, Director Chisaki and Honora Murphy (Library Building
Team Chair) had talked about getting a process in place to follow prior to having
community meetings for branch upgrade suggestions. Butter and Chisaki could see
the value of moving forward with long-range planning first, and expressed that
interest to the Board. It was suggested that a consultant might be hired to help
formulate a plan. Director Chisaki had asked the City's Finance Director if the
Measure O funds could be set aside in an interest bearing type of account while this
planning effort was made, and it seems a good possibility. After some discussion,
President Butter asked for a motion to explore long-range planning and for Director
Chisaki to bring names of possible facilitators to the Board at the next meeting.
Board Member Schoenrock made the motion which was seconded by Board Member
Mitchell, and carried by a 4-0 vote. President Butter asked that this item be listed on
the next meeting's agenda.
B.
Alameda Free Library Foundation (A. Mitchell)
Ben Reyes, Foundation Vice President, and Luzanne Eng, Foundation Treasurer,
were in attendance to give a short presentation on the organizations fund-raising
efforts. Their bank account stands at approximately $130,000. The Gala took in
$28,000, with expenses running approximately $7,000, resulting in a net profit of
$21,200. The Donor Wall, which is nearly completed, came in at $26,000. The
Foundation's funds are presently in a non-interest bearing checking account. They
will meet with the Bank of Alameda soon to see what they can do about purchasing
CDs and/or setting up a money market account. During the last two weeks of the
year, the Foundation took in approximately $25,000 in donations, which may have
been due to tax write-offs.
Board President Butter read the resolution recommending the naming of the large
community meeting rooms after Regina K. Stafford, who had contributed heavily to
the costs of the new Main Library through her trust. The Board unanimously agreed
with the presented wording. Each member will sign the resolution, which will be
presented to the Foundation by Board Member Mitchell at the next regular meeting.
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen indicated that Café operations are going well, bringing in
$60 - $100 daily. They appreciate the phone that was installed - it's been a great
help. The one ongoing problem they have encountered is having enough volunteers
to staff all the shifts. The Friends have a new member who is going to handle their
publicity, with a primary focus on the Café. They hope this will bring in more
volunteers and clientele as well.",LibraryBoard/2007-01-10.pdf
LibraryBoard,2007-01-10,4,"Page 4 of 5
Minutes of the Alameda Free
Library Board Meeting
January 10, 2007
D.
Library Building Watch (M. Merrick)
Recording Secretary Merrick confirmed the Library Building Watch to be on hiatus
due to an overwhelming workload. She advised the board that coordination of the
community meeting rooms was taking on a life of its own, and had become a huge
consumer of her time. Director Chisaki said that she will probably be reassigning
the newsletter once additional staffing is brought on board.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Director Chisaki mentioned a letter that had gone to The Sun regarding pornography
on Library computers. The same person wrote a speak-out on the subject as well.
Chisaki read the speak-out and said she had already talked to the City Manager who
in turn talked to City Council as they had received some calls on the subject. The
speak-out writer then sent Chisaki an e-mail inquiring about staff response to his
concern. Chisaki replied that it was not appropriate and apologized to the writer for
having an unpleasant experience in the Library. He then asked Chisaki if she would
mind him submitting her response to The Sun, and she agreed. That letter should be
in print in the next weekly paper release.
LIBRARY BOARD COMMUNICATIONS
Board Member Krongold said she was involved with some different groups in town that are
sponsoring Rabbi Michael Lerner, a prolific writer and editor of Tikkun magazine. There is
an event on February 10th for which Krongold would like to have a flyer posted in the
Library. Director Chisaki gave her okay and the posting was given to Recording Secretary
Merrick to handle.
Board Member Schoenrock spoke about the policy Director Chisaki would be drafting in
regards to gifts to the Library. He would be more inclined to discourage gifts as it creates
whole other issues. After a couple of years of accepting gifts, you can't take more because
there's no space, how do you choose the gifts, or protect them once you have them. Board
President Butter believes there would be some gifts you would definitely want, and to
completely discourage them would not be good, so the policy would help to give the Library
some discretion on what would be accepted.
Board Member Krongold had found information on the Board Effectiveness Training done
previously, and copies were distributed to the Board for their review. This item will be
listed on the next meeting's agenda for discussion.
DIRECTOR'S COMMENTS
Director Chisaki stated that interviews for the Supervising Librarians-Adult and Children's
Services would be held the following week. It was a very strong applicant pool, and seven
candidates will be interviewed. The full-time Library Technician position received fourteen
very strong applications, and seven candidates will be interviewed for this position as well.",LibraryBoard/2007-01-10.pdf
LibraryBoard,2007-01-10,5,"Page 5 of 5
Minutes of the Alameda Free
Library Board Meeting
January 10, 2007
These interviews will most likely occur during the week of January 22nd. There have been
some challenges getting this oral board together due to the mid-winter ALA conference. All
part-time positions, Library Aide, Library Technician and Librarian are set to open as well.
Board President Butter asked Director Chisaki to do a year-by-year report detailing staffing
levels. She believed there had been a commitment that staffing would be increased due to
the size of the new Library, and wondered if there was anything in writing to that effect.
Chisaki said there was no national staffing standard for libraries, and the only thing she
could remember that was in writing was the addition of an IT staff member, which has
already been filled. Butter believed that there had been something in the grant proposal to
the state; however, Chisaki said what was confirmed was that currently vacant positions
would be filled.
There had been a letter on the Don Roberts website saying it was a great new library but it
was only open 61 hours a week. Director Chisaki had checked other main library hours in
the area and found that only San Leandro and Livermore were open more hours than the
Alameda library.
Chisaki shared the draft flyers about the upcoming CALTAC workshop. She had also
learned more about what would be required of the Library as the workshop host. In light of
the fact that the CLA is struggling, President Butter asked for a motion that all five board
members join CALTAC in their support. Member Krongold so moved, Member Mitchell
seconded, which was carried by a 4-0 vote. Chisaki will process their memberships
accordingly.
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 8:32 p.m. Board
Member Mitchell so moved, Board Member Krongold seconded the motion, which carried
by a 4-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-01-10.pdf
LibraryBoard,2007-02-14,1,"CITY
OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
February 14, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:01 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Leslie Krongold, Board Member
Mark Schoenrock, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
The Board inquired about Member Mitchell's absence; Director Chisaki let the group know
that he was in the hospital recovering from surgery. The Board unanimously expressed their
concern and asked Chisaki to pass along their get well wishes.
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of February 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of January 10, 2007.
Approved.
C.
*Library Services Report for the month of December 2006. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by
fund) through January 2007. Accepted.
E.
*Bills for ratification. Approved.
Member Krongold inquired if the Director's letter to the Board was a part of the consent
calendar, as she wanted to ask about the purchase and installation of a flat screen TV in
Community Meeting Room B. Director Chisaki informed the Board that the Library had
been directed to have this TV in place by mid-March. President Butter had numerous
questions surrounding this topic, and asked that discussion and questions be held until the
Director's Comments section of the agenda.",LibraryBoard/2007-02-14.pdf
LibraryBoard,2007-02-14,2,"Page 2 of 5
Minutes of the Alameda
Free Library Board Meeting
February 14, 2007
President Butter noted that on the expenditure report it appeared that several items had
already been fully spent. Director Chisaki reported that the City Manager would not be
increasing the budget at this time, wanting to see where the Library was overall at the end of
the fiscal year. Butter went on to inquire about a late fee paid to Bay Alarm. Recording
Secretary Merrick explained that when the Library started getting bills from this vendor,
both installation and monitoring fees were mixed together. Project Manager Bob Haun had
been disputing the installation fees, holding that this had been done by the contractor, and
not Bay Alarm. He was sitting on the bills until a certified payroll was produced, and
because of this, none of the regular monitoring fees got paid. After everything was settled,
there was a small late charge incurred ($2.25) on the monitoring fees.
Member Schoenrock asked if there would be self-check figures soon. Director Chisaki
stated that from 01/16-01/31/07, 58% of circulation at the Main and 18% of Bay Farm
Island's circulation was through these stations. Now that the system is functioning and the
statistical reporting feature is working correctly, this item will be reported regularly again on
the Library Services Report.
President Butter asked for a motion to approve the Consent Calendar as presented. Member
Krongold so moved; Vice President Belikove seconded the motion which carried by a 4-0
vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
UNFINISHED BUSINESS
A.
Art Display Policy and Gifts of Art for the Main Library (J. Chisaki)
Director Chisaki had incorporated the changes requested by the Board at the January
meeting, and presented another draft of the exhibit policy and application for the
Board's review. President Butter asked about language saying that applications are
granted on a first come basis. There could be an instance when a suggested exhibit
might tie in with something going on in the Library, and this wouldn't want to be put
off. Chisaki had included other language in the policy that gives the Library the
right to bump a display if the need arises. Butter indicated she was comfortable with
the policy as is, and requested that it come back to the Board in six months for
evaluation to see if everything was working smoothly. President Butter asked for a
motion to accept the policy with the Board's suggested amendments. The motion
was provided by Member Schoenrock, seconded by Vice President Belikove and
then carried by a 4-0 vote.",LibraryBoard/2007-02-14.pdf
LibraryBoard,2007-02-14,3,"Page 3 of 5
Minutes of the Alameda
Free Library Board Meeting
February 14, 2007
President Butter moved on to the gifts and donations policy. Member Schoenrock
said he did not know that book donations were directly accepted by the Library; his
impression was that these donations went to the Friends. Director Chisaki explained
that some people come in and specifically want their book donation to go to the
Library or they may be donating a book as a replacement to the collection. The
introductory paragraph speaks of the Friends and Foundation; Member Schoenrock
would prefer that we direct all gifts of equipment, property, etc. to be given to one of
these two organizations. Chisaki said she would ask if the Friends or Foundation
would mind being listed as the designated gift recipients, although the Library would
still like to directly accept patron's monetary gifts that go into the Memorial Fund.
There has not been a gift and donation policy this detailed in the past, so this should
help address the more specific situations. Chisaki will expand the introductory
paragraph of the policy, incorporate the other Board suggestions and bring the policy
back for the Board's approval at the March meeting.
B.
Long-Range Planning for Branch Upgrades (J. Chisaki)
Director Chisaki informed the Board that Council would like to see some branch
upgrades now, or in tandem with a long-range planning effort. Chisaki read the RFP
she had prepared for securing a consultant to facilitate public meetings, recommend
improvements, and get long-range planning underway. The RFP will be out for 4
weeks; Chisaki will do a first screening of applications and then interview the top 4
respondents with the Board. A selection decision would probably be made within 30
days of the application closing period. Branch Supervisor Benzi-Youssef has several
ideas for immediate branch improvements such as adding more Internet computers at
the West End, and installing taller shelving at Bay Farm. Vice President Belikove
indicated she knows a professional space/site planner that she would recommend.
NEW BUSINESS
A.
Review of Board Effectiveness Training (K. Butter)
The Board had reviewed the packet of information provided by Member Krongold
previously. The intent of the training had been to set goals for the Board, such as
getting out in the community to ensure they were servicing everyone's needs. Vice
President Belikove asked how they could go about enticing unrepresented
community members to join the Board, or help set up programs and get involved.
President Butter said there were really two issues here; how can the Library reach
out to Alameda residents and how can the Board become more visible in the
community. Member Schoenrock mentioned that his term was ending in the
summer, and the Board could think in the next couple of months about who to
approach ahead of time to see if there was any interest.",LibraryBoard/2007-02-14.pdf
LibraryBoard,2007-02-14,4,"Page 4 of 5
Minutes of the Alameda
Free Library Board Meeting
February 14, 2007
Member Krongold would really like to see some outreach to the Alameda Reads
Literacy group and suggested doing a presentation for them. Director Chisaki said
she would be speaking to the Welfare Council in a couple of weeks. Belikove
questioned whether anyone knew the individual community leaders, thinking they
could sit down and have a conversation to let them know what the Board was trying
to do. Another suggestion was to watch for upcoming community events so Board
members could attend.
B.
Alameda Free Library Foundation (A. Mitchell)
The Foundation did not meet in January, so there was nothing to report.
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen was not in attendance, so Director Chisaki provided some
information on current activities. The ""Friends Appreciation Week"" proclamation
will be on the March 6 Council agenda. President Butter asked that some of the
dollar amounts mentioned in the proclamation be quantified. The Friends have
formed a sub-committee to work on events for appreciation week, March 18-24, with
a budget of $2,000. On Tuesday, March 20, one event will take place at each of the
branch libraries, and the Main Library will host a series of activities on Saturday,
March 24. Press releases are planned, and the Friends will create flyers for posting
inside and outside the Library.
The Friends are still looking for additional volunteers to fully staff the Café.
D.
Library Building Watch (M. Merrick)
Recording Secretary Merrick had nothing to report.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
There were several CD and DVD requests; a request to never solicit a patron's social
security number, even at their option; a request to reinstate the best seller lists; a
request to use a different PIN number other than the last 4 digits of your telephone
number; a request to bring back the date stamp on a sticky note feature; and, a
request to update the CD collection with something other than classical music.
LIBRARY BOARD COMMUNICATIONS
None.",LibraryBoard/2007-02-14.pdf
LibraryBoard,2007-02-14,5,"Page 5 of 5
Minutes of the Alameda
Free Library Board Meeting
February 14, 2007
DIRECTOR'S COMMENTS
Ms. Rose, who had attended a previous board meeting and expressed safety concerns, has
found a favorite reading spot away from the windows in the Library. Director Chisaki had
asked a Police Officer that was walking through to have a few words with Ms. Rose as well
to help dispel her worries.
City Council has directed the Library to install a TV in meeting room B to accommodate
overflow for Council meetings and other City meetings such as ARRA. The Elks used to
host the overflow, but they reconfigured their rooms and now cannot accommodate a large
group. It will be necessary to install cable in order to pick up the meetings. A 60"" TV is
being purchased by Project Manager Bob Haun and it will be hooked into the existing sound
system in the room. The Library's budget will not bear the cost of this project. Alarm
zones will also have to be reconfigured in order to allow after hours use.
Director Chisaki had reviewed staffing recommendations in the plan of service, and found it
would add two entry-level Librarians, one in Reference and one in Children's Services, and
fill the currently vacant, unfunded positions. President Butter asked Chisaki to bring a chart
or something to relate where the Library is in terms of staffing now as opposed to a year
ago, and also where we want to be moving forward. Butter understands that the meeting
rooms are putting increased demands on staff and wants to get realistic about where staffing
levels need to be to accommodate the additional load.
As agreed, the meeting room policy will be reviewed by the Board after 6 months of
operation, putting the re-evaluation in May 2007.
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 8:57 p.m. Vice
President Belikove so moved, Board Member Schoenrock seconded the motion, which
carried by a 3-0 vote, as Board Member Krongold had to leave the meeting at 8:45 p.m.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-02-14.pdf
LibraryBoard,2007-03-14,1,"CITY
OF
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
March 14, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:03 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Leslie Krongold, Board Member
Absent:
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of March 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of February 14, 2007.
Approved.
C.
*Library Services Report for the month of January 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by
fund) through February 2007. Accepted.
E.
*Bills for ratification. Approved.
President Butter noted there was not much fluctuation in Children's check-outs, and
Director Chisaki concurred. Butter then asked if there was any way to capture statistics for
Overdrive, which is the Library's on-line audio book feature, sponsored by Califa. Director
Chisaki believed that information should be available, and will ask Technical Services
Supervisor David Hall if he can pull that out of the system.
President Butter asked for a motion to approve the Consent Calendar as presented. Member
Krongold so moved; Vice President Belikove seconded the motion which carried by a 3-0
vote.",LibraryBoard/2007-03-14.pdf
LibraryBoard,2007-03-14,2,"Page 2 of 5
Minutes of the Alameda
Free Library Board Meeting
March 14, 2007
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There were no comments from the public, so Director Chisaki took this opportunity to
introduce the Board to the new Supervising Librarian for Adult Services, Annemarie Meyer.
Ms. Meyer spoke briefly of her background, and indicated she had several great and
wonderful ideas she would like to implement, one of which is the ""One Book, One
Community"" type of program.
Director Chisaki mentioned that they were looking into possible grant funds from a website
sponsored by Hamburger Helper called ""My Hometown Helper"" to assist with the cost of
this program. $15,000 is awarded every month to community groups to help with special
projects or needs. One of the requirements to get this grant money is a 501(c)(4) IRS status,
so Director Chisaki is sending out feelers to other Alameda groups to see if there is an
interest in partnering with the Library in this effort.
UNFINISHED BUSINESS
A.
Donations Policy for the Main Library (J. Chisaki)
Per direction from the Board, Director Chisaki had expanded the introductory
paragraphs to contain more information about the Friends and Foundation. After a
brief review, Board President Butter asked for a motion to accept the policy as
presented, which was given by Vice President Belikove, seconded by Member
Krongold, and carried by a 3-0 vote. Director Chisaki will add an adopted by date at
the bottom of the policy.
B.
Branch Upgrades and RFP's (J. Chisaki)
Councilmember Matarrese had requested an operations and branch status update
which was provided by Director Chisaki via an off-agenda report. The $1.5 million
left over from Measure O funds has been invested in graduated accounts of 1 year,
18 months and 2 years. We are still waiting for the final closeout from the State to
determine the exact amount of funds available. Once that has happened, and it is
known how much will be spent on a consultant, the balance of the funds will most
likely be invested so they can earn interest.
One popular improvement suggested would be the addition of laptop computers that
could be used within the branches through wireless access. It seems that the only
libraries with this amenity are schools and universities. It is unknown how this
would work within a public library system, so Director Chisaki is still looking for
more responses to her inquiry from that sector.
The draft RFP Chisaki wrote looks for a consultant who would help the Library do a
long-range plan, projecting facilities development both 5 and 10 years down the",LibraryBoard/2007-03-14.pdf
LibraryBoard,2007-03-14,3,"Page 3 of 5
Minutes of the Alameda
Free Library Board Meeting
March 14, 2007
road, including operational costs, provide a written recommendation, etc. Chisaki
will inquire with the City Attorney if it would be a violation of the Brown Act to e-
mail a copy of the RFP to the members of the Board. If it is okay, she will e-mail a
copy of the RFP to each board member for their review to keep the process moving
forward.
Member Krongold asked about the cost, and Director Chisaki said she had included
a request within the RFP that asks for a detailed description of the fee structure. By
seeing what the Library would be individually charged for, there might be an option
to throw out some things that could be lived without, or perhaps add in other things
that would be more beneficial in the long run.
Chisaki has a list of consultants that other libraries have used and will send each of
them an RFP, as well as advertise the search on the City and Library web pages and
list serves on the internet. Vice President Belikove will provide a name and contact
information of someone in Alameda who would be interested in this opportunity.
President Butter suggested talking with the Planning Department to ensure that the
Library is given consideration in the City's Master Plan for the Alameda Point
development piece. Director Chisaki promised to do SO.
NEW BUSINESS
A.
Alameda Free Library Foundation (A. Mitchell)
Foundation member Marc Lambert said their next meeting would occur on the
following Monday. Director Chisaki announced that the Foundation will celebrate
National Library Workers Day in April, and a group picture will be taken at the all
staff meeting to be held on March 29.
The Foundation continues to work on the shelf tags which now go up quarterly.
Member Krongold asked if signage was being fabricated for the Community
Meeting Rooms which are to be named after Regina K. Stafford. The Foundation
will be working with their graphic designer, Cairdea, on this item. A ribbon-cutting
ceremony was suggested once the signage was in place.
Vice President Belikove inquired how the Foundation was raising money. Director
Chisaki said the Foundation is currently looking for a venue to do a fall fundraiser.
They will also host a ""Foundation Board Night"" to raise interest in joining, and a
Chamber mixer in January 2008. The Foundation has invested the money they
already have in graduated accounts so it is no longer sitting in a non-interest bearing
checking account.",LibraryBoard/2007-03-14.pdf
LibraryBoard,2007-03-14,4,"Page 4 of 5
Minutes of the Alameda
Free Library Board Meeting
March 14, 2007
B.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen started by giving a big thank you for the March 6
proclamation given at the City Council meeting. The committee working on the
""Celebration of Friends"" event on March 24 has come up with celebrity reads,
balloons, string music in the Café and a small book sale from Ann Muir's estate as
entertainment. Director Chisaki mentioned there would also be a 2 hour cartooning
workshop held in the Teen Room.
The Friends and Foundation are teaming up to celebrate National Library Workers
Day on April 17 by providing box lunches for the staff. The Café has been named
""Dewey's Friends Café"", and they are currently working on publicity and signage.
Someone had stolen some of the Café money, so the Friends were thinking of
stepping up their security and possibly getting a safe. The next book sale will be on
the first weekend in May.
Vice President Belikove asked Friends President Skeen if they would be placing
some kind of greenery around the building for the celebration on March 24. Skeen
indicated they would be using balloons as decorations. Belikove indicated an
interest in seeing plants and flowers in the building on a regular basis to give it more
warmth.
C.
Library Building Watch (M. Merrick)
Recording Secretary Merrick had nothing to report.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A request was made to bring back the old system of the sticky note with the date due
stamped on it. That system had been discontinued to prevent repetitive motion
injuries to staff, and because people were either stealing the date stamps or changing
the dates so they were in error. A local video of Neptune Beach was also requested,
which turns out to already be in the Library collection.
LIBRARY BOARD COMMUNICATIONS
Board President Butter spoke about the CALTAC workshop she had attended. Susan
Hildreth, State Librarian, was also present and gave a speech. There were different break-
out groups that talked about strategizing on how to get support to build a new library, new
services and how to make libraries relevant for communities of today, such as bringing in
gaming opportunities for teens. Director Chisaki indicated that she and staff had already
started looking into this particular idea. Notes were taken from each group that will be
posted on the CALTAC website for review. The expected attendance had been around 80,
but approximately 40 people actually showed.",LibraryBoard/2007-03-14.pdf
LibraryBoard,2007-03-14,5,"Page 5 of 5
Minutes of the Alameda
Free Library Board Meeting
March 14, 2007
DIRECTOR'S COMMENTS
Legislative Day is coming up on April 18th. SB156 is the new $4 billion construction bond,
and will have its first hearing on March 28 by the Senate Education Committee. Personal
letters of support at this point would be very useful. The minimum award amount has
increased from $50,000 to $500,000, and the maximum award increased from $20 to $30
million. There will be no priority given to previous applicants, so everyone starts on an
even playing field.
The number of requests from other cities to visit the new Main Library is increasing daily.
Pleasanton will visit on March 24, the same day the Friends celebration will be going on.
Chisaki had attended the room use policy lecture in San Jose and it was a disappointment.
The focus of the lecture was to highly recommend that when writing your room use policy,
make sure to get your City Attorney's opinion.
Director Chisaki passed around the handout she had created which outlined interesting facts
about the Main Library construction, what is contained in the building, etc. The Board gave
a few suggestions on improvements to the brochure, which will be incorporated with other
facts Project Manager Bob Haun had asked to be included as well.
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 8:28 p.m. Vice
President Belikove so moved, Board Member Krongold seconded the motion, which carried
by a 3-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-03-14.pdf
LibraryBoard,2007-04-11,1,"CITY OF
TERNA
RATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
April 11, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Leslie Krongold, Board Member
Mark Schoenrock, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of April 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of March 14, 2007.
Approved.
C.
*Library Services Report for the month of February 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by
fund) through March 2007. Accepted.
E.
*Bills for ratification. Approved.
President Butter asked if the current budget was overspent, and Director Chisaki replied that
overall the Library was still in good shape. The City Manager had advised Chisaki that she
would not be granting additional monies in this budget cycle, and wanted to see where the
Library ended up at the end of the fiscal year. Adjustments will be made going forward for
next year's budget.
Member Schoenrock asked if storytimes were at a seasonal low. Director Chisaki said that
coming out of the holidays it is always that way, but it will pick up with summer coming.",LibraryBoard/2007-04-11.pdf
LibraryBoard,2007-04-11,2,"Page 2 of 6
Minutes of the Alameda
Free Library Board Meeting
April 11, 2007
President Butter commented on the large decrease of circulation at Bay Farm while the
Main's is increasing. Director Chisaki stated that uniformly statistics for both the branches
are down. At some point Chisaki expects to see this level out.
Director Chisaki told the board that she had taken Internet training statistics out of the
services report and substituted Internet log-ins in its place. There is now a volunteer that
will do one-on-one Internet trainings, but the board said they would be fine with the data
being captured under volunteer hours.
President Butter was pleased to see the audio book statistics in the report, and Director
Chisaki said it had turned out to be an easy item to capture data on. It is too soon to know if
the reported figure will be considered high, low or moderate in size.
President Butter asked for a motion to approve the Consent Calendar as presented. Member
Krongold so moved; Vice President Belikove seconded; the motion carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Director Chisaki took this opportunity to introduce the new Supervising Librarian for
Children's Services, Eva Volin. Volin spoke about her background growing up in Alameda
and how she had worked in the Children's Department of the Alameda Library while she
was at San Jose State getting her degree. She went on to the Stockton/San Joaquin library
system and is now glad to be ""home"" in Alameda. Ms. Volin is interested in starting book
clubs for children as she has experienced much success with this previously. She has
already gotten a couple of programs booked to coincide with the upcoming summer reading
program themed ""Get a Clue"" which is all about discovering mysteries. Volin is looking
into getting a movie license so the Library can show the previous Harry Potter movie just
prior to the latest movie being released this summer. The Board extended a warm welcome
to Ms. Volin signifying they were very happy to have her there.
UNFINISHED BUSINESS
A.
Strategic Planning Consultant RFP (J. Chisaki)
Director Chisaki is ready to release the RFP if it meets Board approval. Chisaki had
spoken to the Mayor the previous day, and Council seems to be behind the plan to
move forward. Member Schoenrock suggested that we ask for a strategic plan for
library services and not just facilities. Director Chisaki will add that language in.
President Butter inquired as to who and how the RFP responses would be evaluated.
Director Chisaki stated that depending on how many responses were received, she
would take a look at them with the Deputy City Manager, Lisa Goldman, so they
could weed them down to the top 4. The next step would be a joint interview of the
candidates between Chisaki, Goldman and one or two Library Board representatives.",LibraryBoard/2007-04-11.pdf
LibraryBoard,2007-04-11,3,"Page 3 of 6
Minutes of the Alameda
Free Library Board Meeting
April 11, 2007
Chisaki will make the changes so the RFP reads more strategic plan than facilities,
and hopefully release it the following week. President Butter asked if there was a
timeline outlined in the RFP on how long the consultant would have to do this work.
That requirement is already included in the RFP. Director Chisaki hopes that the
process will be completed by fall.
NEW BUSINESS
A.
Speaker for Wood Museum Opening Reception (J. Chisaki)
The Library is hosting the Wood Museum of Artifacts, and their Opening Night
Reception will be held on April 26th. There is interest in having a member of the
Library Board present to say a few words of welcome, so Director Chisaki asked if
anyone was available. Vice President Belikove said she would check her calendar
and would be happy to do it if she was free that evening.
B.
Exhibit Policy - Library Committee Board Appointees (J. Chisaki)
The exhibit policy states that the Library Director, a library staff member, and three
members at large who would be appointed by the Library Board, would make up the
art selection committee. Technical Services Supervisor, David Hall, has done this
type of thing in the past and enjoys it, so has volunteered to be the staff member on
the committee. Director Chisaki asked what type of selection process the Board
would like to see for recruiting the three at large members. Should there be any
qualifications required such as being an Alameda resident; would they need an art
background, etc. Will there be a formal interview process, or would the potential
candidates come to a board meeting to speak on their interest?
President Butter suggested getting a letter from each interested individual saying
why they are interested in being on the committee and listing any qualifications.
Member Krongold said that something could be put in the newspaper asking for
responses. Vice President Belikove felt it would be important that these members
have some knowledge of art. Butter said that someone on the committee should, but
you might find yourself with too many differing opinions. Member Schoenrock
pointed out that not everything we choose to exhibit will necessarily be art anyway.
In the end, it was decided that the committee should be a broad reflection of the
community.
A press release will be prepared saying the Library is forming an art advisory
committee and are soliciting community members to submit letters of interest
expressing their desire to serve as a volunteer. Responses should be limited to no
more than one page. Member Krongold suggested that an announcement be sent to
Deborah Owens at the Frank Bette Center for the Arts, and Molly Skeen said she
would also put it in the Friends newsletter.",LibraryBoard/2007-04-11.pdf
LibraryBoard,2007-04-11,4,"Page 4 of 6
Minutes of the Alameda
Free Library Board Meeting
April 11, 2007
C.
Library Foundation Activities (J. Chisaki)
Library Staff Appreciation Day is coming but there will be no formal program. A
representative from the Foundation or the Friends will visit all the Library locations
and bring lunches for the staff that are working that day. The Foundation and
Friends have teamed up to purchase posters to be displayed for National Library
Week, and there will be floral arrangements and plants brought in as well.
The Foundation is planning on doing a wine and cheese board recruitment night in
the Stafford Meeting Rooms on May 9th Movers and shakers of various companies
and businesses will be invited in hopes they could recommend people from their
organizations that might be a good fit on the Foundation Board. Director Chisaki
had just been advised that the Foundation was not quite ready for this yet, SO they
will be hosting a donor recognition reception for all the past contributors instead.
For this event, and upcoming Chamber mixers the Foundation will be hosting, they
would like to serve wine. Due to the Library policy of no alcohol on the premises,
Director Chisaki spoke to the City Attorney's Office, and they drafted an addendum
to the room use policy that would make it okay if the event or organization that is
sponsoring the event would support the mission of the Library. They would still
have to get the one day ABC permit, and additional event insurance.
Member Krongold said it didn't seem fair that some people can have wine but not
others. Director Chisaki said that with the exception of Livermore the other libraries
she talked to also have the no alcohol policy unless it is a Library related event.
After much discussion, President Butter asked for a motion to accept the policy
addendum for a six month trial period. Vice President Belikove so moved, Member
Schoenrock seconded, and the vote was 3-1 for acceptance of the policy addendum.
Member Krongold stated for the record that her negative vote was a reflection of the
unfairness to groups not affiliated with the Library.
D.
Alameda Free Library Foundation (A. Mitchell)
Conversation had centered on the upcoming events mentioned previously. The
Foundation will have a table for the 4th of July fair at Rittler Park. They are also
thinking about what to do for the Library's 130th birthday celebration coming up on
August 11th this year. The Foundation has banked their money in tiered accounts so
it is not sitting in a non-interest bearing checking account.
E.
Friends of the Alameda Free Library (M. Skeen)
The next book sale is the first weekend of May. Café operations are going along
well. To everyone's relief, the money they thought had been stolen was found.",LibraryBoard/2007-04-11.pdf
LibraryBoard,2007-04-11,5,"Page 5 of 6
Minutes of the Alameda
Free Library Board Meeting
April 11, 2007
The Friends are still going to get a safe, however, as it would be sound business
practice to do SO. The Café has purchased umbrellas for the tables in the courtyard.
They have a quote for a large neon sign that will hang in the Café window looking
out into the Library. They are working with Director Chisaki to change the signs in
the Library that say ""No Food or Drink Allowed in the Library"" to something more
positive that will invite people to have food and drink in the Café.
F.
Library Building Watch (M. Merrick)
Recording Secretary Merrick had nothing to report.
G.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
The Library needs to enforce a ""quiet"" rule and possibly post signs around the
Library to help reinforce that policy. The response directed use of the Quiet Reading
Room or small study rooms. Please purchase Obama's books; the Library has done
this. Video suggestions for ""I Spit on Your Grave"" and the Ancient Warriors,
Spartans and Rome DVD series are being considered for the collection. Cub Scout
Den tours covering both energy conservation as well as traditional Library resources;
the Main and both branch libraries are always happy to host scout field trips and help
with special projects. A working space table for the copy area to organize papers,
etc. while working; a table has been placed in the first floor alcove, and the second
floor has a built-in counter area. A wastebasket at the door inside the women's
restroom; wastebaskets have been placed by the door of all the public restrooms.
LIBRARY BOARD COMMUNICATIONS
Vice President Belikove mentioned a literary tour available through the Solano County
Library Foundation for any interested parties. There is also a National Library Week
program with Michael Pollan happening at the Oakland Museum the following night.
Belikove talked about the art pieces purchased at an auction that she had brought in as a
donation to the Library. Belikove asked what the timeframe is between the order and
receipt of new books. Director Chisaki responded that it depends on the order; if it's a best
seller and in stock, it could arrive very quickly - probably within 2 weeks time. If there is a
backlog in Tech Services, they hold off on some purchases so they are not buried when too
many books come in at once. Chisaki went on to describe other types of orders and the
sequence in which they are purchased and processed. Belikove inquired if there was a
policy about book displays. Chisaki indicated that Adult Services puts up displays on the
wooden shelving next to the books on hold.
Member Krongold made the observation that it was the third meeting in a row that Member
Mitchell had missed and wondered if there was some sort of protocol to follow in this
situation such as sending a card with get well wishes. Director Chisaki said that she had
sent a card previously and Member Mitchell told her it was not necessary to send another.",LibraryBoard/2007-04-11.pdf
LibraryBoard,2007-04-11,6,"Page 6 of 6
Minutes of the Alameda
Free Library Board Meeting
April 11, 2007
Director Chisaki had spoken with SAB rep Rebecca Kozak, who will be attending the
upcoming Library Issues Breakfast. Ms. Kozak will also attend the May Library Board
meeting.
President Butter said that at the CALTAC workshop they had been advised there would be
follow-up on several items discussed, but Chisaki said there was nothing new at this point
on their website.
DIRECTOR'S COMMENTS
Legislative Day is the following Wednesday and so far only Marc Lambert, former SAB
rep, will be attending with Director Chisaki. Vice President Belikove expressed her interest
in attending at this point, so Chisaki will make the reservations for all three of them.
Earth Day is coming up and the Library has been selected to receive a ""Green Award"" on
April 21st. Director Chisaki will be going to accept the award and invited any interested
board members to attend as well.
The Foundation has agreed to name the large meeting rooms in honor of Regina K. Stafford
and are looking in to getting signs made through Cairdea who is the graphic designer that
works with the Foundation. Director Chisaki passed around some samples of what the
lettering might look like and encouraged the board to pick the style they liked the most.
After a bit of discussion, the Board settled on the all-caps option B.
ADJOURNMENT
Board President Butter called for a motion to adjourn the meeting at 8:47 p.m. Vice
President Belikove so moved, Board Member Krongold seconded the motion, which carried
by a 4-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-04-11.pdf
LibraryBoard,2007-05-09,1,"CITY
OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
May 9, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:04 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Leslie Krongold, Board Member
Mark Schoenrock, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of May 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of April 11, 2007. Approved.
C.
*Library Services Report for the month of March 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by
fund) through April 2007. Accepted.
E.
*Bills for ratification. Approved.
Director Chisaki noted that meeting room use statistics have been added to the Library
Services Report. Member Krongold requested that an additional category be included under
this section that will show how many times Stafford Meeting Rooms A & B are used in a
combined fashion. This will illustrate how many larger groups are utilizing the space.
Recording Secretary Merrick will add this statistic to the services reports going forward.
Vice President Belikove questioned whether the figures in the ""Reserves"" category were
accurate as the placed and filled numbers almost matched in size. Director Chisaki
indicated that this is a rare occurrence but it does happen. These numbers are computer
generated, and are correct as presented.",LibraryBoard/2007-05-09.pdf
LibraryBoard,2007-05-09,2,"Page 2 of 5
Minutes of the Alameda
Free Library Board Meeting
May 9, 2007
Board President Butter asked for a motion to accept the Consent Calendar as presented.
Vice President Belikove so moved; Member Krongold seconded and the motion carried by a
4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Director Chisaki introduced Library Technician Aida Merriweather who brought in quilt
squares depicting children's stories. The squares will eventually be assembled into three
quilts, nine squares each, which will hang on the wall in the children's storytime program
room. The board members were quite impressed by the handiwork and look forward to
seeing the completed quilts. The official unveiling is planned for the Library's 130th
birthday on August 11th.
Director Chisaki then introduced SAB rep, Rebecca Kozak. Ms. Kozak gave a brief report
and indicated there had not been much SAB activity. No workshops are being planned
because there had not been good enough participation in past offerings. There is also too
much overlap with CALTAC workshops and activities. Ms. Kozak is sitting on the
committee that reviews the plan of service. There was a public relations campaign in the
spring for National Library week. The Public Library Foundation has never been fully
funded; Director Chisaki suggested that individual letters might be written for support.
UNFINISHED BUSINESS
A.
Strategic Planning Consultant RFP (J. Chisaki)
Director Chisaki has released the RFP to ten different people, and placed it on the
library consultant's website. There has been no response so far, but it is early yet.
The final date for submitting a proposal is June 1st by 5:00 p.m.
B.
Six Month Review of Room Use Policy (J. Chisaki)
Director Chisaki told the Board about some of the experiences the Library staff have
had with the room users. People can tend to be very demanding, and it seems to be a
trend that the room users expect staff members to ""fetch and carry"" for them while
they are here. There have been several such unpleasant incidents, and a possible
solution would be to charge an attendant fee and have someone here to specifically
assist the room users.
Another ongoing issue is that people have been bringing children with them to
meetings and they seem to think it is okay to let them run rampant through the
Library while they conduct their meeting. There is no adult supervision, and this
tends to put staff into that role. People are now being told they either need to keep
their children in the room with them, or bring someone else who will watch them.",LibraryBoard/2007-05-09.pdf
LibraryBoard,2007-05-09,3,"Page 3 of 5
Minutes of the Alameda
Free Library Board Meeting
May 9, 2007
Director Chisaki gave several other examples of issues experienced with the meeting
rooms. President Butter asked Chisaki to make the changes to the room use policy
that she thinks would be effective for the Library to be able to better manage the
space, and bring them back to the Board for review at the next meeting in June.
NEW BUSINESS
A.
Homeless People in the Library (L. Krongold)
Board Member Krongold had visited the Library and was disturbed when she
witnessed a woman washing her hair in the restroom sink, and wanted to inquire
what the Library policy was in regards to homeless people. Director Chisaki
responded that as long as they weren't bothering other patrons, they are left alone. If
a problem arises and they won't leave when asked to, the police are called to escort
them out. Part of the Library Behavior Policy specifically states that there is no
washing clothes or bathing allowed in the restrooms. The Red Cross has been
contacted and the SSHRB took our list of homeless services locations to help anyone
they come into contact with. This seems to be an issue all around town at public
sites now, including Mastick Senior Center. They have actually had fights break out
there between the homeless people, and have no choice but to call in the police. The
SSHRB has indicated they will start calling around town to find organizations that
might be able to assist with the problem.
B.
Alameda Free Library Foundation (A. Mitchell)
There is a donor appreciation event going on in the Stafford Meeting Rooms, for
which the Foundation invited people who had given $100 or more to attend. It
appears that some of the invitations may have gone astray, as Director Chisaki's
family members who donated did not all receive an invitation. There seem to be
some issues as to how the Foundation maintains their mailing list that need to be
worked out.
The Foundation and Friends had brought in lunches for the staff working on Library
Workers Appreciation Day, and also had an all staff picture taken. They purchased
an 11 X 14 picture for the staff which now resides in the staff room. Staff members
were very pleased and appreciative that they had been recognized this way.
The Foundation had sent Marc Lambert to a grant writing workshop put on by
Compass Point who does trainings for non-profits. Mr. Lambert had enjoyed the
two sessions he had attended and recommended that others go if possible.
The Foundation is starting to make plans for a celebration of some sort for the
Library's 130th birthday which falls on Saturday, August 11th.",LibraryBoard/2007-05-09.pdf
LibraryBoard,2007-05-09,4,"Page 4 of 5
Minutes of the Alameda
Free Library Board Meeting
May 9, 2007
C.
Friends of the Alameda Free Library (M. Skeen)
Friends President Skeen announced that their book sale the previous weekend had
grossed $14,351. A four-person task force has been formed to study the book sales
and look at other options. Per an inquiry from President Butter, Ms. Skeen said that
the Café book sale has brought in $112.
An election of new officers will be held at the May Friends meeting later in the
month. Kris Matarrese is the new Café volunteer scheduler. The Friends continue to
work on signage for the Café, and Ms. Skeen brought a mock up to show of the neon
sign that is being fabricated for them.
D.
Library Building Watch (M. Merrick)
Recording Secretary Merrick indicated that she is finally feeling her workload
lighten a bit, and hopes to get a new issue out later in the month.
E.
Patron suggestions/comment: (Speak-Outs) and Library Director's response.
The Library near the children's section is very loud because parents don't monitor
behavior. Staff does their best, but is frequently helping other patrons and can't
always step in. Organize DVDs by movie genre such as they do in the video store.
This has been looked at but is too general for some movies, so current practice will
continue. Other DVD titles were recommended. Longer computer usage time was
requested. It is limited to one hour so everyone has a fair chance to use a computer
when they visit the Library. Review book ordering process to ensure timely receipt
of books. The popularity of the book in question caused it to be temporarily out of
stock. When it was finally received, it had to be processed, which all in all caused a
6 month delay on getting it to the shelf. Vice President Belikove inquired about the
McNaughton service she used to enjoy where rental collections can be provided for a
fee. Director Chisaki said that most public libraries do not use this service anymore
because of the cost and also because the books come unprocessed, so more staff time
is consumed to get the books ready to circulate. Chisaki will check into the cost and
feasibility of the service and report back at the next board meeting.
LIBRARY BOARD COMMUNICATIONS
Vice President Belikove had received a very nice letter from Nancy Ely of Wood School
thanking her for speaking at their Wood Museum Opening Reception. Belikove had been
happy to do it and very much enjoyed it as well. President Butter asked about the Board and
Commission breakfast coming up on May 31st, and indicated that plans had changed and she
would not be able to attend. Recording Secretary Merrick checked with the other Board
members to verify that all other responses still remained the same.",LibraryBoard/2007-05-09.pdf
LibraryBoard,2007-05-09,5,"Page 5 of 5
Minutes of the Alameda
Free Library Board Meeting
May 9, 2007
Marc Lambert gave a commendation to Mike Dooley for the great work he had been doing
as the Library's Volunteer Coordinator. He puts out a newsletter with the latest happenings,
volunteer opportunities and statistics on how many volunteers the Library has and the
number of hours they have put in. Mr. Lambert said that volunteering here and sitting at the
Information Desk makes the Library experience that much more enjoyable.
Board President Butter had a copy of the latest Alameda Magazine and asked if everyone
had seen the picture of Director Chisaki and comments about her top 5 favorite things in
Alameda. The magazine was passed around the table for all to take a look.
DIRECTOR'S COMMENTS
Director Chisaki started out with her own kudos for Mike Dooley and the really terrific job
he had been doing with the volunteers. There is volunteer information and an application
out on the webpage, along with the different opportunities available.
The school media teachers, children's and teen coordinators and Director Chisaki will meet
the following week to talk about services the Library can provide to the schools, as well as
how the schools can help the Library.
The Teen Job Search workshop jointly sponsored by the Library and Recreation and Parks
Department held in late April had been a big success. There have been talks about what
worked well and what didn't, and there are plans to host another, or possibly two next year.
Board President Butter inquired about the digital photography workshops being held in
May, wondering if they would be offered again in later months. Director Chisaki explained
that the presenter, Marv Winzenread, uses our meeting room space to hold MAC users
training. In exchange for us letting him use the room for free, he will periodically hold
special workshops at no cost. If everything goes well with this first offering, there are plans
to hold additional workshops down the road.
ADJOURNMENT
President Butter called for a motion to adjourn the meeting at 8:27 p.m. Vice President
Belikove SO moved, Board Member Krongold seconded the motion, carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-05-09.pdf
LibraryBoard,2007-06-13,1,"CHT
OF
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Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
June 13, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:06 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Leslie Krongold, Board Member
Absent:
Alan Mitchell, Board Member
Mark Schoenrock, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
month of June 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of May 9, 2007. Approved.
C.
*Library Services Report for the month of April 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by
fund) through May 2007. Accepted.
E.
*Bills for ratification. Approved.
Board President Butter questioned the period covered on the list of bills for ratification.
Recording Secretary Merrick indicated that the report covered check register activity for the
month of May 2007.
Director Chisaki was unhappy with the current circulation statistics. Even though the door
count has risen, check-outs remain flat. Chisaki spoke with her supervisors to try and figure
out a way to increase circulation. Eva Volin, Supervising Children's Librarian, is re-
arranging the children's collection, taking biographies and folk and faerie tales out of the
Dewey run and placing them in their own sections. Adult Services is also trying to clean up
the collection to see if that may make a difference.",LibraryBoard/2007-06-13.pdf
LibraryBoard,2007-06-13,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
June 13, 2007
Vice President Belikove had noticed on her way in that there were no books on display and
believed that this type of thing would draw people's interest. Director Chisaki took this
opportunity to announce that the financial literacy books that had been purchased with
Belikove's generous donation would be the Library's first book display and would be in
place within the next two weeks. Chisaki handed out a booklist which listed these books;
Belikove indicated there were other ones she would like to see added as well. Reference will
contact some banks to see if they are willing to do a free program to kick off the display.
Board Member Krongold asked if the statistics shown on the Library Services Report for
meeting room use reflected individual reservations; Director Chisaki confirmed this.
Board President Butter asked for a motion to accept the Consent Calendar as presented.
Board Member Krongold so moved; Vice President Belikove seconded the motion which
carried by a 3-0 vote.
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
Director Chisaki introduced Volunteer Coordinator, Mike Dooley. Mr. Dooley first handed
out copies of the volunteer newsletter, and then spoke about the program and the previously
untapped community interest in volunteering at the Library. Volunteers range from
teenagers sorting and shelving books to earn their school service hours, to retirees staffing
the information desk, greeting patrons and providing direction. The program has been
running for about three months and numbers are increasing: month 1 saw 5 volunteers who
gave 30 hours; in month 2, 19 volunteers worked 100 hours; month 3 came in with 30
volunteers who spent 240 hours volunteering at the Library. The truly positive side of the
program is the strengthening of the Library's bonds with the community. The Board thanked
Mr. Dooley for coming in to meet them and encouraged him to keep up the good work.
UNFINISHED BUSINESS
A.
Strategic Planning Consultant Responses (J. Chisaki)
Director Chisaki reported there had been no responses to the RFP. A few e-mails and
phone calls had come in, however. These respondents felt the timeline was not good,
either for consultants or the public, due to summer vacations. After some discussion
by the Board, a decision was made to re-release the RFP around the end of June with
responses due by the first of September. With a contract award by October 2007, a
final report from the consultant could be ready by the beginning of March 2008.
B.
Room Use Policy Amendments (J. Chisaki)
Director Chisaki had made some wording adjustments to the room use policy which
the Board reviewed. After a bit of discussion on the proposed changes, President
Butter asked for a motion to approve the policy as modified. Member Krongold so
moved; Vice President Belikove seconded the motion which carried by a 3-0 vote.",LibraryBoard/2007-06-13.pdf
LibraryBoard,2007-06-13,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
June 13, 2007
NEW BUSINESS
A.
Alameda Free Library Foundation (A. Mitchell)
A decision was made that Director Chisaki will report for Board Member Mitchell
while he is absent. Chisaki said the Foundation is talking about updating their web
page again once they have a clear idea of their mission. Chisaki had asked the
Foundation to finance a green touch screen for the Library which would show details
about the Library's construction and operation, etc. Because the Foundation is still
unclear of their mission, they are not ready to commit the funds for this project. They
are considering using money to help fund the pieces of art not previously financed
through public donations.
B.
Friends of the Alameda Free Library (D. Fullerton)
Friends President Dorothy Fullerton was not in attendance to give a report. Director
Chisaki had attended the tail end of their last meeting and said it had mostly centered
on budget issues. Otherwise, all seemed to be going well.
C.
Alameda Free Library Newsletter (M. Merrick)
Recording Secretary Merrick announced that the Alameda Free Library Newsletter
will be issued again on a regular basis. If a new name is not decided on through staff
input, suggestions will be solicited from the public in the next newsletter with some
sort of prize for the winning submission. Member Krongold inquired if copies of the
newsletter were available anywhere in the Library. Recording Secretary Merrick
thought this was a good idea and will work on putting them around the building with
information on how to sign up to receive the publication as well.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A request was made to restore the due date stickers used at the old location. These
have been discontinued to reduce staff repetitive stress injuries, and also because
patrons were misusing the stamps. Suggestions were given on alternative methods to
track material due dates. A suggestion to lengthen the time for ADA computer users
was made. A disabled patron may take longer than an unimpaired person to utilize a
computer, so advising Library staff up front of special needs was suggested. One
patron said the noise level in libraries rivals that of a Café, and requested signs be
posted reminding people to be quiet. The Library has changed over time, becoming
more a community meeting place and less halls of silence. Staff does there best to
ensure quiet, but are frequently busy with other patrons and can't always be there to
""shush"". Another comment was made on the noise level and children running wild.
Acoustics in the building contribute to this, and parents are relied upon to supervise
their children, even though this doesn't always happen. Again, staff does their best to
stop the behavior as it is noticed.",LibraryBoard/2007-06-13.pdf
LibraryBoard,2007-06-13,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
June 13, 2007
LIBRARY BOARD COMMUNICATIONS
Vice President Belikove inquired what the outcome was of research done to ensure receiving
books in a timely manner from Baker & Taylor. Director Chisaki reported that Baker &
Taylor have hot lists and any staff member can add hot topics to a special priority cart in the
ordering system. The Circulation Supervisor places the orders in this cart every two days.
DIRECTOR'S COMMENTS
A nomination for a new Library Board member is going to the City Council next week.
Mike Hartigan, formerly of the Library Building Team, sent in his application to the City
Clerk's office, and has been recommended to the Mayor as a suitable replacement for
outgoing board member Mark Schoenrock. The appointment will be made at the July 3rd
City Council meeting.
The Library has been awarded an out of school time on-line homework help grant which will
supply funding for students in grades 4-12 to work with tutor.com, a live homework help site.
The Art Exhibit Committee member solicitation notices went out to the media, as well as to
the Alameda Art Association and the Frank Bette Center. There have been a couple of
inquiries, including one from a Development Services staff member who is interested in
serving on the committee as a public member. The deadline for submitting letters that detail
qualifications and interest for the positions is July 29th The letters received will be copied
and included in the August board packet, and will be discussed at the August 8th meeting.
The summer reading program begins this weekend. The children's program is ""Get a Clue
@ your Library"" which is a mystery/discovery theme, and the teen program is ""Between the
Covers"". The teen librarian had a poster contest this year and a copy of the winning entry
had been included in the board packet. Both programs run from June 16th - August 11
th
ADJOURNMENT
President Butter called for a motion to adjourn at 8:07 p.m. Vice President Belikove so
moved; Board Member Krongold seconded the motion, which carried by a 3-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meetings agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-06-13.pdf
LibraryBoard,2007-07-11,1,"CITY
OF
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Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
July 11, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.
ROLL CALL
Present:
Karen Butter, President
Ruth Belikove, Vice President
Leslie Krongold, Board Member
Alan Mitchell, Board Member
Mike Hartigan, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
President Butter welcomed new member Hartigan, saying it was really nice to have a colleague
who helped build the Library join the Board. The Board looks forward to Member Hartigan's
help as they move ahead with renovating the branches and planning Library services for the
future.
President Butter made mention of the recent death of Archie Waterbury, long-time Library
supporter. He will be sorely missed by the community, and especially missed at the Friends
book sales. The Board will honor the memory of Mr. Waterbury as the meeting adjourns with a
moment of silence.
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month
of July 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of June 13, 2007. Approved.
C.
*Library Services Report for the month of May 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund)
through June 2007. Accepted.
E.
*Bills for ratification. Approved.",LibraryBoard/2007-07-11.pdf
LibraryBoard,2007-07-11,2,"Page 2 of 5
Minutes of the Alameda
Free Library Board Meeting
July 11, 2007
President Butter questioned the June meeting minutes where a decision had been made that
Director Chisaki would report for Board Member Mitchell in his absence. Prior to that meeting,
Member Mitchell had requested a leave of absence from the Library Board, and it was assumed
he would not attend the Foundation meetings either. Because Director Chisaki attends these
meetings herself, she would report to the Board on Foundation activities.
President Butter mentioned the continued decline in checkouts at the branches. Vice President
Belikove reiterated that it would be helpful to have some books on display to draw patron
interest. Director Chisaki indicated that it is hard to do that at the branches because there really
is no extra space. The shelving is lower in the children's area, so there are always books
displayed on the tops of those shelves. Vice President Belikove believes that displaying books
on top of the shelving would add a certain warmth to the library as well.
President Butter asked for a motion to accept the Consent Calendar as presented. Member
Mitchell so moved; Member Krongold seconded the motion which carried by a 5-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Audience member Marc Lambert asked if the Board had approved the Library's policy that all
patrons must have their library card in order to use library services, particularly to access the
Internet on the computers. Director Chisaki responded that it was merely a procedural issue, and
did not go before the Board for approval. Furthermore, notices that library cards would be
required had gone out for a month prior to this procedure being instituted.
UNFINISHED BUSINESS
A.
Strategic Planning Consultant Responses (J. Chisaki)
President Butter asked Director Chisaki to cite the history of this subject for the benefit of
new member Hartigan. After a brief explanation, Chisaki went on to say that the re-
released RFP was out on the Library website, and would be advertised in upcoming
issues of the Library Hotline. The new due date for RFP responses is September 28;
proposal evaluation and candidate interviews will occur approximately the third week of
October, with an expected award date coming by the end of the month. Ideally, the
whole process should be wrapped up by early spring.
NEW BUSINESS
A.
Nomination and Election of Officers (K. Butter)
President Butter opened the floor for nominations. Member Mitchell nominated Butter
for Board President, however, she declined wanting to give someone else a chance at the
position. Butter asked Member Krongold if she was interested in the nomination and she
agreed. The Board voted unanimously to elect Member Krongold as the new President.",LibraryBoard/2007-07-11.pdf
LibraryBoard,2007-07-11,3,"Page 3 of 5
Minutes of the Alameda
Free Library Board Meeting
July 11, 2007
Member Butter asked Vice President Belikove if she would like to continue in her role
and she declined. Member Mitchell then nominated Member Butter for the Vice
President position, and she agreed. The Board voted unanimously to elect Member
Butter as the Board's Vice President. Incoming President Krongold encouraged outgoing
President Butter to continue to lead the rest of the meeting.
B.
Across the Pages: An Alameda Community Reads (A. Meyer)
Supervising Librarian Annemarie Meyer was in attendance to report on this upcoming
event. During the months of February, March and April 2008, a community reading
program will occur. The books chosen are ""Bee Season"" for adults, ""A View from
Saturday"" for children, with a third title for in-between readers yet to be selected. There
will be community programs around the topics of the books, perhaps a community-wide
spelling bee. Unfortunately, the author of ""Bee Season"", Myla Goldberg, has declined to
come out and speak, so Member Belikove suggested that video-conferencing might be an
option. Ms. Meyer will check into that possibility. Books will be handed out around
town in the first or second week of February with a wrap-up program scheduled for the
third week in April. A press release will be sent out closer to the program's start date.
C.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that the Foundation is in the process of trying to formulate a
budget plan. They again talked about the green touch screen for the Library, and would
like to have Chisaki make her proposal to the Bechtel Foundation first as an alternative
funding source. The Ann Miller Muir Art Fund Silent Auction to raise money for the two
unfunded Library art pieces is scheduled for Sunday, August 5 at the Main Library. New
Foundation officers are Ben Reyes, President and Luzanne Engh, Vice President-
President Elect.
D.
Friends of the Alameda Free Library (D. Fullerton)
Director Chisaki said that the Friends are also formulating a budget for this new year.
Money raised for the Main Library is under discussion on whether funds remaining might
be used for branch work. Income from the book sales is currently steady, however, the
amount of money the Library asks for each year exceeds the amount coming in, so that is
a concern. The Café is still going strong and making money, and their neon sign is due in
soon. The Friends will have a meeting the following Monday.
E.
Alameda Free Library Newsletter (M. Merrick)
The main focus of the recent newsletter had been upcoming events, with one article
relaying the need for volunteers to sit on the Art Exhibit Committee. Recording
Secretary Merrick indicated that the newsletter should be on a regular release schedule",LibraryBoard/2007-07-11.pdf
LibraryBoard,2007-07-11,4,"Page 4 of 5
Minutes of the Alameda
Free Library Board Meeting
July 11, 2007
around the end of each month now. Member Butter wondered whether a new logo should
be developed for the newsletter, instead of using the library rendering.
Director Chisaki shared that Expressions College is currently working on developing an
Alameda Free Library logo for our use. It is just in the beginning stages, and staff is
seeing the rough drafts at this point. Everyone is looking forward to ""branding"" our
library and getting that brand out into the public eye, so putting it on the newsletter will
work very well.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Director Chisaki was unable to find the speak-outs she had put in her binder so they will
be brought to the board at the August meeting.
LIBRARY BOARD COMMUNICATIONS
President Krongold was curious about what types of programs could be made available to adults
at the branches in order to increase door count. One of the big name narrators in audio book
recording had been scheduled to come, but backed out at the last minute. Author programs
might be an option but they are not a big draw. Audience member Marc Lambert commented
that unfortunately the only things that will bring more people through the door are more
computers. Director Chisaki shared that she now has a load of information on laptop lending and
intends to move forward with that idea.
Vice President Belikove commented that she had requested several books to be on reserve and
they are all coming in at the same time now. What wasn't working well before is now working a
little too well. Director Chisaki explained that the acquisitions department sends out new book
orders every week. Fiction, non-fiction and children's books are now all in one cart.
DIRECTOR'S COMMENTS
The Library is starting to receive letters of interest for sitting on the Art Exhibit Committee, so
these will be copied and put in the next board packet for review. Candidate selections could
potentially be made at the August meeting. Director Chisaki has been sending out the exhibit
policy and procedures to interested parties as she receives inquiries.
Summer reading is almost halfway through, and there are over 1,400 children participating. The
Supervising Children's Librarian has started movie afternoons on Thursdays, and there was a
very successful puppet show the previous day. A gaming program called ""Active Afternoons @
the Alameda Free Library"" will start on August 1.
The library is looking at statistics and use of the building so open hours might be adjusted. Other
libraries of comparative size are being surveyed for staffing levels, such as how many full-time
versus part-time staff there is; do the part-time people get any benefits (ours do not), etc. Chisaki",LibraryBoard/2007-07-11.pdf
LibraryBoard,2007-07-11,5,"Page 5 of 5
Minutes of the Alameda
Free Library Board Meeting
July 11, 2007
would like to increase full-time staff and decrease part-time staff to have a more consistent work
schedule. The board will stay informed as this project moves forward.
ADJOURNMENT
A moment of silence was shared in memory of Archie Waterbury, then Member Butter asked for
a motion to adjourn at 8:25 p.m. Member Mitchell so moved; Member Krongold seconded the
motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-07-11.pdf
LibraryBoard,2007-08-08,1,"of
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DRAFT
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
AUGUST 8, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:01 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Vice President
Ruth Belikove, Board Member
Mike Hartigan, Board Member
Alan Mitchell, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
August 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of July 11, 2007. Approved.
C.
*Library Services Report for the month of June 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund)
through July 2007. Accepted.
E.
*Bills for ratification. Approved.
Vice President Butter wondered when the yearly statistics would be available, and Director
Chisaki promised them for the following meeting in September. Butter inquired whether it was
necessary to track usage of the quiet study rooms, and Chisaki responded that it is an interesting
statistic to keep up on. President Krongold asked if the Computer Lab was only open on Friday
afternoons and Director Chisaki indicated this is the current situation. Staff is looking for ways to
have the lab open at other times as well, but there needs to be an attendant at all times it is open.
President Krongold asked for a motion to accept the Consent Calendar as presented. Member
Mitchell so moved; Vice President Butter seconded the motion which carried by a 5-0 vote.",LibraryBoard/2007-08-08.pdf
LibraryBoard,2007-08-08,2,"Page 2 of 4
DRAFT Minutes of the Alameda
Free Library Board Meeting
August 8, 2007
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Audience member Marc Lambert inquired where the Library was in regards to the grant money
requested from Bechtel for the green touch-screen. Director Chisaki had heard nothing back yet,
and suspected that was because their board or committee might only meet quarterly to make these
kinds of decisions. Chisaki will keep everyone updated as she hears more.
UNFINISHED BUSINESS
None.
NEW BUSINESS
A.
Art Exhibit Committee Member Selection (J. Chisaki)
Letters were included in the board packet from members of the community interested in
being on the Library Art Exhibit Committee. Director Chisaki indicated that selections
could be made at the present time, however, President Krongold questioned whether this
should happen at an open public meeting. Member Belikove stated that each letter had
been impressive in its own way, and she would be hard-pressed to choose three from the
bunch, so it would be a good idea to conduct candidate interviews. Director Chisaki said
she would get Belikove in touch with Supervisor David Hall, who would be the Library
staff representative on the committee, and they could interview the candidates together.
A question came up whether there should be a Board presence on the committee as well,
and Member Belikove volunteered. Member Mitchell made a motion that Belikove be the
Board liaison; Vice President Butter seconded the motion which passed by a 5-0 vote.
Board Member Belikove had to leave the meeting early, and departed at 7:22 p.m.
B.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that the Foundation had a small meeting in July, and were still
talking about how to better manage their money. The Friends are currently handling the
Waterbury fund, but the Foundation will manage it for the future, once they get Board
approval. There will not be a Foundation meeting in August.
C.
Friends of the Alameda Free Library (D. Fullerton)
Director Chisaki reported that the Friends were talking about their budget and some by-law
changes as well. The next book sale will be October 19, 20 and 21 at the O'Club. The
Friends will not have an August meeting.",LibraryBoard/2007-08-08.pdf
LibraryBoard,2007-08-08,3,"Page 3 of 4
DRAFT Minutes of the Alameda
Free Library Board Meeting
August 8, 2007
D.
Alameda Free Library Newsletter (M. Merrick)
Recording Secretary Merrick indicated that no newsletter had been released in July due to
taking some time off for personal concerns. The following week, Merrick plans to meet
with the Adult Services Supervisor who will be taking over publication of the newsletter.
An August edition will be produced, with regular editions again coming out monthly.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
RFID sticker tags are warping the CDs. Staff fixes these problems as they are reported.
Bathrooms need to be cleaned more often. The restrooms are cleaned 7 days a week,
which includes wet mopping the floors. A request was received for Library calendars
which show upcoming Library events. This is a good suggestion that will be discussed
with the Library support groups. A patron was engulfed by smoke upon entering the
building. The Library will ask other City departments for assistance or suggestions to
enforce the ""no smoking within 20 feet of any public building"" law. There seems to be an
on-going competition between parents and their children on who can talk the loudest in the
Library. When possible, staff reminds patrons to speak with lowered voices.
Director Chisaki read a letter of apology from a young person that had set off a smoke
bomb in the Teen Room a few months earlier. This brought up a question from the Board
on whether or not the smoke detector went off when this happened. Chisaki stated there is
a fire alarm in that room but no smoke detector. There are supposed to be 19 smoke
detectors in the building, but during a recent check, only 11 could be located. Chisaki is
looking for her original plans which will show exactly where each of these should be.
LIBRARY BOARD COMMUNICATIONS
Vice President Butter had been looking at Library finances and wants an understanding of what is
needed for the long-term. Butter suggests the Library Board be educated by inviting the City's
Chief Financial Officer, Juelle-Ann Boyer, to a future meeting to speak about how the Library is
funded. Because part of the funding comes from the .07 cents per $100 assessed property tax in
the City, Butter wonders if there is a possibility of raising that. Director Chisaki had already
spoken with Boyer, and they have a meeting planned to discuss what the Board is interested in.
After that meeting, Chisaki and Boyer will follow up with the City Manager. Boyer has indicated
that she would attend a future Board meeting and share her thoughts and expertise on the subject.
DIRECTOR'S COMMENTS
Director Chisaki mentioned the upcoming ""Get a Clue"" End of Summer Reading Program
Celebration at the O'Club on August 29. There will be a wildlife rescue group coming as the
entertainment for the evening. There were 1,690 enrollees for the reading program this summer.
Branch sign-ups were way down, so staff is talking about ways to build interest for next year.",LibraryBoard/2007-08-08.pdf
LibraryBoard,2007-08-08,4,"Page 4 of 4
DRAFT Minutes of the Alameda
Free Library Board Meeting
August 8, 2007
The Ann Miller Muir Silent Auction results are in, and the amount raised definitely exceeded
expectations. The original goal was $10,000, but the net was almost $17,000, with more donations
still coming in. There is enough money to not only fund the standing sculpture for the lobby, but
also the trellis for the children's area. The artist, Michael Carey, will come and walk the area
where the trellis will reside to get an idea where it will go, and perhaps scale it down a bit.
Director Chisaki passed around pictures of the completed quilt panels which will be hung in the
children's program room on the upcoming Saturday. There was a recent reception for the quilters
so they could meet each other. Most of them had done their squares individually, so did not know
most of the other quilters. There are plans to do two more panels, so that when the branches are
done with their remodeling, they can each have a quilt to hang as well.
Director Chisaki had received a call from someone who helps coordinate ""Friday Night Flights"" at
Angela's restaurant. Each month, Angela's selects a different non-profit organization to benefit
from a portion of the money they make while pouring flights of wine on Friday nights. Angela's
would like the Alameda Free Library to be their September non-profit designee. Chisaki has
already e-mailed the Foundation president and hopes they will be the 501(c)(3) organization that
will accept the donation for the Library. Chisaki asked the Board to encourage their families,
friends, co-workers, etc. to visit Angela's on Friday nights in September and mention the Alameda
Free Library so their donation will go to the Library.
Board Member Mitchell referenced an article in a recent issue of the Library Hotline that talked
about a library in Vancouver that had gone through severe cutbacks. The library workers union
had gone on strike, and other city unions showed solidarity by going on strike as well in support.
Lastly, Chisaki handed out a calendar of events that were set to take place during the Library's
130th birthday week. The Adult Services Supervisor will add a break-out page to the website that
lists the activities, and will have some of the old photographs displayed as well.
ADJOURNMENT
President Krongold called for a motion to adjourn at 8:14 p.m. Member Mitchell so moved;
Member Hartigan seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-08-08.pdf
LibraryBoard,2007-09-12,1,"CITY
OF
ORATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
September 12, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:04 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Board Member
Alan Mitchell, Board Member
Mike Hartigan, Board Member
Absent:
Karen Butter, Vice President
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
September 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of August 8, 2007. Approved.
C.
*Library Services Report for the month of July 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund)
through August 2007. Accepted.
E.
*Bills for ratification. Approved.
Board Member Mitchell asked for clarification on the weight of the alligator at the End of Summer
Reading Program Celebration, as it was stated to be 150 pounds in the board letter. The actual
weight was 103 pounds.
President Krongold had not received the flyer for Friday Night Flights at Angela's restaurant, but
had sent out e-mails to everyone she knew in Alameda to encourage them to go by and support the
Library. Recording Secretary Merrick had attended the previous Friday evening, and shared that it
seemed to be a great success already.",LibraryBoard/2007-09-12.pdf
LibraryBoard,2007-09-12,2,"Page 2 of 5
Minutes of the Alameda
Free Library Board Meeting
September 12, 2007
President Krongold questioned the definition of a special program which is shown on the Library
Services Report. Director Chisaki indicated this would be something sponsored by the Library, and
outside of any on-going regular programs. As an example, the Ann Miller Muir Silent Auction
recently hosted by the Foundation was not considered to be a special program for reporting purposes.
Krongold continued with a question on meeting rooms - would it be a different cost if you booked
both rooms A/B as opposed to just A or B. Chisaki explained that we do not charge extra if the party
uses the rooms in a combined form, but if the Board is interested, a change could be considered.
Member Mitchell asked why the West End and Bay Farm counts were decreasing, and Director
Chisaki believes that the patrons are now coming to the Main. This assumption is supported by the
increased branch run loads that come back to the Main from West End and Bay Farm Island.
President Krongold had noticed in the draft of the last meeting's minutes, Director Chisaki was
going to update the Board on a couple of items: the green touch screen kiosk, smoking ordinance
and smoke detectors. Director Chisaki had no new information to share on the green touch screen;
however, the Public Works Department had given her a variety of pre-made no-smoking signs to
look over. None of them were quite appropriate, SO Chisaki is still working on this issue. As far as
the smoke detector count, Chisaki needs to get in touch with the electrician who worked on the
building as he can draw out plans to show exactly where the smoke detectors are located. This same
electrician will also be installing the plug for the Café sign.
President Krongold asked for a motion to accept the Consent Calendar as presented. Member
Mitchell so moved; Member Hartigan seconded the motion which carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There was no public comment and Director Chisaki took the opportunity to mention that Friends
President Dorothy Fullerton had been invited to attend the Board meeting, but didn't show. Chisaki
wondered if it was a requirement that a Friends representative actually attend meetings. President
Krongold said that when Honora Murphy was their President (prior to Molly Skeen's tenure), she
attended meetings, however, Krongold did not know if it was mandatory or not.
UNFINISHED BUSINESS
A.
Art Exhibit Committee Member Selection (R. Belikove)
Board Member Belikove reported on the interviews she had held with Supervisor David Hall
for Art Committee Member selections. All the candidates had been very good, each bringing
something different to the table, so it was agreed that all would be accepted to sit on the
committee. Belikove and Hall had also met with Pat Colburn who conceived the Webster
Street Art Gallery, in hopes of getting ideas as well as perhaps securing their art display
cases, hangers and other materials. Ms. Colburn indicated that a call should be made to
Carol Burnett, President of the Alameda Art Association, to talk about these supplies.",LibraryBoard/2007-09-12.pdf
LibraryBoard,2007-09-12,3,"Page 3 of 5
Minutes of the Alameda
Free Library Board Meeting
September 12, 2007
Belikove talked about bringing in other people to act as consultants which was agreed upon,
as long as they would not actually be committee members and would not have voting rights.
Belikove was also interested in expanding the committee size and some discussion ensued on
the difficulties of managing a larger group. There is a plan to put together some basic rules
to go by, and one could be that if you are not present at the meetings, you don't get to vote.
In the end, it was decided that the committee size could not go any larger than 9 members.
NEW BUSINESS
A.
Alameda Free Library Foundation (A. Mitchell)
There was no August Foundation meeting, but Director Chisaki shared the final results of the
Ann Miller Muir Silent Auction. After the final check came in, the amount raised came to
$24,338.50. Artist Michael Carey is in the process of re-sketching both the standing statue
for the lobby and the trellis for the children's area, to scale them down a bit. Consultant
Regina Almaguer is working on the contractor agreement now.
B.
Friends of the Alameda Free Library (D. Fullerton)
Director Chisaki is looking into where the Friends have the Ella Mae Waterbury money so it
can be hooked up with the recent Archie Waterbury gift and managed by the Foundation.
There will be about $15,000 total, designated for children's materials. The Friend's Book
Sale is coming up October 19, 20 and 21 at the O'Club on Alameda Point. There was some
concern expressed that with the passing of Archie Waterbury, the Firefighters might not be
available to help move the books, but Chisaki thinks someone only needs to contact the
Firefighters Association directly and put in a request. The Café will partner with the Library
to sell refreshments during the ""Hollywood Librarian"" screening.
C.
Alameda Free Library Newsletter (M. Merrick)
Recording Secretary Merrick said that she had handed off the newsletter to Supervising
Librarian Annemarie Meyer. After ten-minutes of training, Ms. Meyer felt comfortable
enough to go it alone, and had produced the latest edition. Ms. Meyer plans to release new
editions going forward on the 4th Monday of each month.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Request for TTY machine: Cost and feasibility is being researched. Allow book check-out
without Library card: Our software requires use of the card. Don't place materials on the
lower shelves - too hard for older citizens to stoop down: Please ask staff for assistance.
Request for date due reminder slips: No longer providing these due to repetitive stress
injuries for staff, and because pranksters change the date and also mar the countertops by
stamping them; other options for checking on due dates were listed. There were also several
requests to order DVDs.",LibraryBoard/2007-09-12.pdf
LibraryBoard,2007-09-12,4,"Page 4 of 5
Minutes of the Alameda
Free Library Board Meeting
September 12, 2007
LIBRARY BOARD COMMUNICATIONS
Board Member Mitchell pointed out a Library Hotline article that talked about extended service
hours and new materials at the San Francisco Library due to an increased budget. Another Hotline
article announced that a library in Austin, Texas is opening a new branch next year in honor of Laura
Bush. A third article stated that a freedom of information bill with reforms passed the Senate, and a
loan forgiveness rule passed Congress. A library in Castor, Wyoming hopes to attract boys to the
world of reading with their literacy program ""No Girls Allowed"".
Board Member Belikove thanked Recording Secretary Merrick for her assistance with the Art
Committee interview set-ups, and follow-up letters to the candidates. Belikove would like to see a
curbside book return; Director Chisaki said that the Library had tried that, but because the curb
height is so elevated, the drop slot was too high for someone in a car to reach it. There are no other
feasible spots around the building to place a book return. Belikove mentioned that she gets a cold
feeling when entering the building, and would like to see some plants or other greenery placed there.
Chisaki said that one potted plant is being purchased to block a ""path of travel"" by the staircase
where people are not supposed to be walking per ADA standards. Additionally, the Alameda
Garden Club re-planted the patio area outside of the Café, and did a great job. Belikove gave a
signed book to Chisaki as a donation for the collection. Belikove had visited the Frank Bette Center
when they had an Alameda art show, and believed it would have been a perfect purchase for the City
who in turn could display the pieces in City Hall. Belikove asked if it would be possible to host an
event for the bankers in town, in turn hoping for their support and funding of special projects for the
Library. Chisaki said the Foundation is planning a donor event which could very well include the
Alameda bankers. Belikove is still looking for books on display in the lobby; Chisaki asked if she
had looked down there recently, as there are currently travel books on view. The book displays are
planned to rotate periodically.
DIRECTOR'S COMMENTS
Some of the Regina K. Stafford Community Meeting Room signage has gone up. There was a slight
miscommunication surrounding this, and only one set of letters was ordered. They have been placed
above the entry to meeting room A; the additional signage for meeting room B is on order. The
""Hollywood Librarian"" will be screened on October 5th, with the Friends opening the Café to sell
popcorn, candy, etc. The Library webpage has a link you can click to watch the movie's trailer. The
Computer Lab has a PowerPoint class coming that will be taught by a volunteer. There is a WORD
class for beginners held on Monday nights involving the Alameda Reads program as well. The
literacy program fund-raiser ""Bookies by the Bay"" is being held on September 27th at the Jack
London Waterfront Hotel. The cost is $50 per person, and proceeds benefit the adult literacy
programs in Alameda County. The following week, Director Chisaki will be attending a State
Library orientation for directors who have been appointed during the last four years.",LibraryBoard/2007-09-12.pdf
LibraryBoard,2007-09-12,5,"Page 5 of 5
Minutes of the Alameda
Free Library Board Meeting
September 12, 2007
ADJOURNMENT
President Krongold asked for a motion to adjourn the meeting at 8:53 p.m. Member Mitchell so
moved; Member Hartigan seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-09-12.pdf
LibraryBoard,2007-10-10,1,"CITY
OF
of
TERRA
RATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
OCTOBER 10, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:06 p.m.
ROLL CALL
Present:
Karen Butter, Vice President
Ruth Belikove, Board Member
Mike Hartigan, Board Member
Absent:
Leslie Krongold, President
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
October 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of September 12, 2007. Approved.
C.
*Library Services Report for the month of August 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund)
through September 2007. Accepted.
E.
*Bills for ratification. Approved.
Vice President Butter inquired whether the annual service statistics had been distributed at the last
meeting, and Director Chisaki confirmed this. Butter asked if there had been an increase in the
budget and Chisaki responded that it had been about 9%, mostly going to maintenance contracts for
the new building, building maintenance expenses and part-time salaries.
Member Belikove asked if it would help if members of the public asked for longer Library hours.
Director Chisaki explained that patrons have written speak outs to this effect, and City Council is
fully behind the idea as well.
Vice President Butter asked for a motion to accept the Consent Calendar as presented. Member
Belikove so moved; Member Hartigan seconded the motion which carried by a 3-0 vote.",LibraryBoard/2007-10-10.pdf
LibraryBoard,2007-10-10,2,"Page 2 of 5
Minutes of the Alameda
Free Library Board Meeting
October 10, 2007
ORAL COMMUNICATIONS NON-AGENDA (Public Comment)
Audience member Marc Lambert asked the status of the elevator. Director Chisaki responded that it
had been out for about a day and a half and that it is working fine now. The elevator repair company
originally ordered the wrong part to fix it, so there was a delay as they waited for the correct part.
Lambert then asked if there was any news on the money raised for the Library through Angela's
Restaurant and their Friday Night Flights. Chisaki said she is still waiting for the final count.
UNFINISHED BUSINESS
A.
Art Exhibit Committee (R. Belikove)
Member Belikove said things are moving along nicely. Belikove and David Hall are very
pleased with the committee members who are enthusiastic and full of ideas. Belikove and
Hall went for a visit to Rhythmix, a new center for the performing and visual arts over on
Blanding Avenue, and looked at the accoutrements they are using for hanging and displaying
their art. The committee met the previous Friday, and walked through the Library to
determine spaces that could be available for placing or hanging art exhibits. A wooden track
will probably be put up on all the walls so pictures can be hung if needed.
Belikove had also visited Auctions by the Bay at Alameda Point, and observed that they had
display cubes and platforms up for bid. Director Chisaki indicated that the Library can't buy
these types of things as there is no room to store them in the building. Belikove said that once
the committee figures out what is needed, they will make a proposal to the Foundation for
funding. It was decided to move the ""Art Exhibit Committee"" report down to regular business
on future meeting agendas.
NEW BUSINESS
A.
Reorganized Library Hours (J. Chisaki)
Director Chisaki stated that circulation reports were run for all three library locations to
determine peak hours and slow or no check-out periods during the past year. Supervisory
staff worked together to see where hours could be cut or added, and came up with a proposed
schedule which was included in the Board packet.
Vice President Butter asked how the revised schedule would impact the booking of the
Stafford meeting rooms, and Chisaki said that for rooms already reserved, the attendant fee
would be waived if the meetings ran past the proposed 8:00 closing time, but ended prior to
the current 9:00 closing hour. For all new reservations made going forward, the attendant fee
would apply for any meetings running past 8:00. Member Hartigan cautioned that there
would probably be some impact having the longer open hours that might not have been
thought about, such as increased electricity use, and even restroom supplies.
Butter said that there are a lot of people who like working late at night in her library, and
wondered how it would impact Alameda if the library closed at 8:00. Chisaki said this is also",LibraryBoard/2007-10-10.pdf
LibraryBoard,2007-10-10,3,"Page 3 of 5
Minutes of the Alameda
Free Library Board Meeting
October 10, 2007
going to impact the patrons who get to the library right when it opens, mostly seniors. Chisaki
expects that some people will be happy with the change and some will not be. After more
discussion, Vice President Butter asked for a motion to accept the proposed schedule as
presented; Member Belikove so moved, Member Hartigan seconded the motion which carried
by a 3-0 vote. Director Chisaki will inform the City Council and start getting out flyers and
notifying news sources, etc.
At this point, Director Chisaki informed an audience member who had arrived late that the public
comment section of the agenda had already passed. Vice President Butter graciously offered a chance
for the member to speak at this point, if they wished. The audience member, Bill Smith, thanked
Butter and proceeded to talk about opening a branch library on the West End in Coast Guard housing.
Mr. Smith was also interested in helping out disabled veterans.
B.
Re-evaluation of ""Alcohol Use in Library Meeting Rooms"" Policy Addendum (J. Chisaki)
Director Chisaki asked the Board if this item could be continued for discussion at the
following meeting, due to the absence of President Krongold. Since the item was of concern
to Krongold, it seemed appropriate to have her present for this discussion. The Board agreed,
so the item will be moved forward to the November agenda.
C.
RFP Results (J. Chisaki)
There had only been one RFP response received. This came from Ruth Metz, working as a
joint venture with Kathy Page. Director Chisaki plans to interview the team on the following
Monday, and will have Lisa Goldman, Deputy City Manager, sit in for this. Chisaki indicated
an interest in having a Library Board member on the panel as well, so Member Hartigan said
he would check his calendar, and if a time for the interview is set, he would be able to work
something out to be there.
D.
Alameda Free Library Foundation (A. Mitchell)
Director Chisaki and Marc Lambert reported the Foundation had approved funds for setting
up a more comprehensive website, and voted to spend the proceeds from the Ann Miller Muir
fundraiser on art pieces previously unfunded. There was talk of having a table in conjunction
with the Friends at the Alameda Literati Book Fair on November 2nd at Alameda Point.
E.
Friends of the Alameda Free Library (D. Fullerton)
Director Chisaki had spoken to Friends President Fullerton to see if she would be attending
any Library Board meetings. Fullerton asked if it was necessary, and after some discussion,
the Board's opinion was that it was not a requirement. Fullerton's schedule is very full;
however, she will try to find someone to be there. Director Chisaki suggested Marc Lambert
might be the Friends liaison at the Board meetings, as he is a regular attendee. Lambert will
speak with Fullerton about this.",LibraryBoard/2007-10-10.pdf
LibraryBoard,2007-10-10,4,"Page 4 of 5
Minutes of the Alameda
Free Library Board Meeting
October 10, 2007
Lambert mentioned that the Friends agreed to transfer the Waterbury account over to the
Foundation for future handling; also, the book sale is coming up the following weekend, and
the Friends are anxious to find extra volunteers to help move boxes to the event.
F.
Alameda Free Library Newsletter (M. Merrick)
Recording Secretary Merrick said that Supervising Librarian Annemarie Meyer is producing
the newsletters now, and they should be coming out on a very regular basis, around the third
Monday of the month.
G.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Why are mysteries and westerns separated from other fiction? It is confusing because many
authors cross genres and it would be good to have all of one author's works in the same place.
Most public libraries separate their books by genre to make it easier for patrons to browse. It
is an imperfect system which works well for some people but not so well for others.
Browsing the catalog for your favorite author was suggested.
LIBRARY BOARD COMMUNICATIONS
Board Member Belikove passed on some information about another group that was going to discuss
""Bee Season"", the book Alameda plans to have for its program next year. Belikove then asked if
anyone had taped Ken Burns' ""The War"" when it was on, and could we add that to the collection.
Director Chisaki explained that would be copyright infringement, but the Library is purchasing the set
through Baker & Taylor. Belikove wondered where World War II falls into school curriculum, and
Director Chisaki speculated that it is probably a middle school subject now. Belikove wondered if
there is a possibility of starting an Oral History Program with those who are left from the war.
Director Chisaki said the Library is looking at grants to fund a program like this. One of the
problems will be having enough employees to staff the program, and it may be more than the Library
can handle at this time. Director Chisaki passed out flyers on a program coming up on the 18th,
sponsored by the College of Alameda and the SSHRB, which will be a cultural history of Alameda,
meeting your neighbors and sharing stories.
DIRECTOR'S COMMENTS
The Dewey's Friends Café sign has been hung and electrical installed; the sign is now lit during open
hours and is just beautiful! There has been a slight graffiti problem recently, with outside window
sills tagged along Times Way. Luckily, due to the glazing on the lower bricks, staff was able to
easily get this off the building. Less fortunately, some of the same tagging was done inside the teen
room with black magic marker on tackable surface walls, and it is very difficult to remove. Director
Chisaki has contacted the regular cleaning service who will send out a team to work on this problem.
Vice President Butter asked for a report at the next meeting on the slow computer response time.
Chisaki advised that a solution is being worked on with the cable company who will come in and
install a faster modem. Staff computers will also be taken off the system, which will increase public
computer response time.",LibraryBoard/2007-10-10.pdf
LibraryBoard,2007-10-10,5,"Page 5 of 5
Minutes of the Alameda
Free Library Board Meeting
October 10, 2007
ADJOURNMENT
Vice President Butter called for a motion to adjourn at 8:28 p.m. Member Hartigan so moved;
Member Belikove seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-10-10.pdf
LibraryBoard,2007-11-14,1,"CITY
OF
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
November 14, 2007
The regular meeting of the Alameda Free Library Board was called to order at 7:01 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Vice President
Alan Mitchell, Board Member
Mike Hartigan, Board Member
Absent:
Ruth Belikove, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
November 2007. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of October 10, 2007. Approved.
C.
*Library Services Report for the month of September 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund)
through October 2007. Accepted.
E.
*Bills for ratification. Approved.
President Krongold asked about an item in the September 2007 board minutes regarding whether it is
mandatory for the Friends President to attend Library Board meetings. President Krongold said that
Honora Murphy did attend most Library Board meetings prior to Molly Skeen, but didn't know if it
was required. Recording Secretary Merrick will re-write this part of the minutes and bring it back to
the Board for approval at the December 2007 meeting.
President Krongold asked for an update on the smoke detectors; Director Chisaki said they are in the
air intact ducts. The reason the one in the Teen Room didn't go off when the smoke bomb was thrown
was because it needed new batteries. There are about a half dozen in the ductwork, and Chisaki will
check on whether they are hardwired into the electrical system.",LibraryBoard/2007-11-14.pdf
LibraryBoard,2007-11-14,2,"Page 2 of 5
Minutes of the Alameda
Free Library Board Meeting
November 14, 2007
Director Chisaki had mentioned in her Board letter that Adult Services Librarian, Annemarie Meyer,
had started a ""Staff Picks"" book blog on the webpage. President Krongold thought it would be a good
item to highlight in the next Library newsletter.
President Krongold wondered why the Board had not been involved in the selection process for the
new Library logo. Director Chisaki explained that it had been created by a college student, and had
cost the Library nothing. Library staff had looked at the options and liked this one more than the
previous logo, especially with the tag line of ""Inspiring People Since 1877"" which was used for the
130th birthday celebration. Chisaki said it might be an interim logo until something else was found,
but Member Hartigan cautioned against that idea. The majority of the board was not impressed with
the new logo, so Chisaki will remove it from the web page and put the old logo back up.
President Krongold asked for a motion to accept the Consent Calendar as presented. Vice President
Butter so moved; Member Mitchell seconded the motion which carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Audience member Marc Lambert asked if BALIS is still in existence. Director Chisaki indicated that
system consolidation will be discussed at the Library Director's retreat she will attend November 30th
There is also a system-wide marketing program set to be revealed after the first of the year. Lambert
then asked for clarification of upcoming computer classes. Chisaki explained that class participants
sign up for a particular subject, and then attend all the sessions scheduled; each session will touch on a
different aspect of the application being presented.
UNFINISHED BUSINESS
A.
Re-evaluation of ""Alcohol Use in Library Meeting Rooms"" Policy Addendum (J. Chisaki)
President Krongold inquired whether there had been any complaints or questions about the
policy addendum. Director Chisaki had received none, and indicated that the Foundation has
been the only group to serve alcohol at an event. Krongold questioned the order in which the
addendum was written, thinking that specifying what type of group might be eligible to serve
alcohol at an event should be first. Chisaki indicated that the City Attorney had put the items
in this order and had written most of the wording. Krongold asked for a vote to approve the
alcohol use policy addendum; all were in favor with a 4-0 vote.
NEW BUSINESS
A.
Status of Consultant Contract for Strategic Planning & Branch Improvements (J. Chisaki)
The contract is with the City Attorney for approval, which is taking longer because there is a
new attorney working on it. Once the contract comes back from the City Attorney's office it
will go to the consultant, Ruth Metz, for signature, then to the City Council for final approval.
Ms. Metz is ready to move forward and meet with the Board as soon as everything is finalized;
she projects the entire process will take approximately 6-8 months.",LibraryBoard/2007-11-14.pdf
LibraryBoard,2007-11-14,3,"Page 3 of 5
Minutes of the Alameda
Free Library Board Meeting
November 14, 2007
There was quite a bit of discussion on securing space at Alameda Point for a new branch
library, and about the scope of work the contractor would be expected to perform. Director
Chisaki would like to identify staff members who will take part in the project as well. Laptops
which will be used inside the Library have been ordered as part of the branch upgrades.
B.
Art Exhibit Committee (R. Belikove)
In the absence of Member Belikove, Director Chisaki reported that there was a communication
problem regarding when the last committee meeting was to be held. Library Board Member
Belikove and Library staff representative David Hall were in attendance, however, only one
other member showed up. A variety of Alameda art groups are expected to come on the Friday
following the Library Board meeting to give their input. The person in charge of displaying
and hanging art at Rhythmix Cultural Works came by and walked the Library to help better
define what spaces could be used and what methods might work for art here.
C.
Alameda Free Library Foundation (A. Mitchell)
Member Mitchell had not attended the last Foundation meeting, so Director Chisaki reported
that they are still working on updating their website. They will go back to the original $100
per shelf price, as opposed to the $130 they were charging during the Library's 130th birthday
celebration, as it was not very successful. The Foundation has updated their flyers, and they
attended the Alameda Literati event on November 2nd, sharing a table with the Friends group.
The Foundation will receive over $500 from the proceeds of Angela's Friday Night Flights
benefiting the Library, which is the biggest amount Angela's has ever made on one of these
events in the two years they have been sponsoring them. The Foundation has established a
goal to raise at least $33,500 a year for the Library.
D.
Friends of the Alameda Free Library (D. Fullerton)
Director Chisaki said that Friends President, Dorothy Fullerton, is trying to find someone to
come to the Library Board meetings. Ms. Fullerton has been working the café during the
author programs, which have been quite successful. The new refrigerator for the café was
delivered that day; electrical connection needs to be installed, and hopes are that it will be in
operation by the end of the month. A thank you tea was hosted for all the volunteers that keep
the café running. The book sale had a record 1,045 boxes of books, and netted over $16,000.
E.
Alameda Free Library Newsletter (M. Merrick)
Recording Secretary Merrick reported that Annemarie Meyer, Supervising Librarian, will be
putting newsletter copies around the Library soon. President Krongold asked if there were any
statistics on how many people receive the newsletter, or how many new subscribers sign up
each month. Director Chisaki indicated that Ms. Meyer is on the agenda for the next Board
meeting, so it might be a good time to bring the subject up then.",LibraryBoard/2007-11-14.pdf
LibraryBoard,2007-11-14,4,"Page 4 of 5
Minutes of the Alameda
Free Library Board Meeting
November 14, 2007
The Board suggested that this item be removed from the regular agenda; however still provide
a copy of the latest newsletter in the Board packet each month. Merrick will make that
adjustment on future agendas, and continue to provide copies to the Board.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Purchasing suggestion for ""Cult of the Amateur"" - DVD will be ordered. Cleanliness of men's
restroom and cleaning frequency questioned. They are cleaned at least once a day, with
additional cleaning done as needed. Wheelchair bound patron could not turn in aisle because
of potted plant. It blocks space not intended for passage and sometimes gets pushed where it is
not supposed to be. Library staff can assist with this. There is too much noise in the Library,
cell phone use, eating and drinking. Times have changed and the Library has become more of
a community gathering place, however, signs are posted around the building discouraging cell
phone use and indicating our no food or drink policy. Ask staff to help when needed. Request
to put holds on DVDs just like books. The Library will allow this after the first of the year
once adjustments are made to the computer system. Problem with volume while accessing the
Internet. Using personal headphones was suggested. Patron disappointed with young adult
collection and other YA amenities. The Teen Youth Council is meeting regularly to discuss
needs and programs of interest to make the Library more inviting to this age group. There is
also a Teen Book Group and ""Active Afternoons"" where video and board games can be played.
LIBRARY BOARD COMMUNICATIONS
Member Mitchell mentioned that business at the Main Library continues to rise and branch traffic
continues to fall. Director Chisaki confirmed her belief that once improvements are made, it should
help to increase branch patronage. Chisaki made mention of the in-house circulation count that was
done the previous month, with results having been provided to the Board. Statistics showed the
branches are experiencing 20% of their circulation in-house which was a little surprising. The
branches have picked up a little this month due to more classes coming through. This is due mainly to
the diligence of Supervising Children's Librarian, Eva Volin, who has personally sent letters to all the
schools and individual teachers asking them to book visits with their classes to the Library.
Member Hartigan inquired about Internet access speed which had been questioned previously, and
thought mention had been made of Comcast. However, the Board letter mentioned AP&T as the
provider. Director Chisaki confirmed that things had changed, and the Library is working very hard
with AP&T to get the same speed Comcast had promised, and at a better price.
DIRECTOR'S COMMENTS
There was a picture in the board packet of the revised art design by Michael Carey. It was originally
going to be a wooden trellis, but it would have been too tempting for children to climb on. It will now
be a wall-mounted frieze. It will be highlighted with some of the colors that are in the alphabet mural.
There was also a mock-up of the standing bronze, which will now be fashioned from wood instead.
Carey is also considering doing some draping of the figure.",LibraryBoard/2007-11-14.pdf
LibraryBoard,2007-11-14,5,"Page 5 of 5
Minutes of the Alameda
Free Library Board Meeting
November 14, 2007
The Off-Agenda report on the revised hours plan has still not been given to Council. Chisaki has
hopes they will see it before Thanksgiving.
Director Chisaki then shared a letter written to the Literacy Program from a student, who thanked them
for matching her up with a wonderful tutor. All aspects of her life have been going much smoother
since her reading and writing abilities have improved.
Prior to adjournment, Member Mitchell mentioned an article in the Library Hotline which had caught
his interest: Maine Woman Swipes Sex Manual from Library. The Library attempted to get her to
return it, but she would not. She will be fined and penalized accordingly.
ADJOURNMENT
President Krongold asked for a motion to adjourn the meeting at 8:37 p.m. Member Mitchell so
moved; Member Butter seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2007-11-14.pdf
LibraryBoard,2008-01-09,1,"CITY
of
of
TERKA
RATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
January 9, 2008
The regular meeting of the Alameda Free Library Board was called to order at 7:03 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Vice President
Ruth Belikove, Board Member
Alan Mitchell, Board Member
Mike Hartigan, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the
months of December 2007 and January 2008. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of November 14, 2007, and
revised minutes from the Library Board meeting of September 12, 2007. Approved.
C.
*Library Services Report for the months of October and November 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2007-08 Library expenditures (by
fund) through December 2007. Accepted.
E.
Bills for ratification for the months of November and December 2007. Approved.
Member Mitchell inquired about the new bi-lingual storytimes. Director Chisaki said that
there will be Russian and Japanese storytimes starting soon that will be led by volunteers.
President Krongold asked what the meaning is of ""one-on-one"" meetings with SunCal, the
Alameda Point developer. Director Chisaki explained these meetings would be held
between the developer and each group with an interest. The next large public meeting is
scheduled for January 30th Member Butter described for the board how the previous public
meeting on December 13th had gone.",LibraryBoard/2008-01-09.pdf
LibraryBoard,2008-01-09,2,"Page 2 of 5
Minutes of the Alameda
Free Library Board Meeting
January 9, 2008
Director Chisaki described how the ""Paws to Read"" program works, which will be coming
to the Library once a week for a three-month period, starting at the end of January.
Vice President Butter pointed out that the November Library Services Report reflected the
new Main being open a full year now, and mentioned the declining door count at the West
End branch. Director Chisaki said they were still holding their own at this point.
President Krongold asked for a motion to accept the Consent Calendar as presented.
Member Mitchell so moved; Vice President Butter seconded the motion which carried by a
5-0 vote.
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
Audience member Marc Lambert wondered what the status of the Schrader estate was.
Director Chisaki speculated the total payout would be around $200,000, but was far from
being settled, so there was no news to share.
Audience member Li Volin was concerned that the public comment section of the meeting
had been moved up on the agenda. She indicated it might not give the public a chance to
comment on something that could transpire later on in the meeting. Vice President Butter
indicated that she had asked for the agenda change, but would be in favor of hearing what
the public had to say even after their designated opportunity had passed.
At this point, Director Chisaki asked President Krongold if the Board would consider going
out of order on the agenda, skipping down to NEW BUSINESS, Item B. Community Reads
Presentation by Supervising Librarian, Annemarie Meyer. President Krongold agreed to the
change, and Ms. Meyer proceeded to speak about the program and events surrounding it.
There will be book discussions and movie programs for families. 150 copies of each book,
Bee Season for adults, and The View from Saturday for children, have arrived and are being
processed right now. Informational bookmarks are being produced that will list all the
events planned surrounding the program that runs from March 7 through April 18.
Marc Lambert indicated his confusion on what the actual name of the program was as he
had heard it referred to in several different forms. The name is ""Across the Pages, an
Alameda Community Reads"", and the Library will endeavor to be more consistent when
making program references.
Per a previous request by President Krongold, Ms. Meyer shared stats on the library's e-mail
newsletter. Between bounce-backs and new sign-ups, they seem to about even themselves
out with an audience of around 200 each month. Member Belikove requested that two
members of the Art Exhibit Committee, Peggie Williams and Gwen Pirack, be added to the
list to receive the newsletter. Recording Secretary Merrick will pass their e-mail addresses
to Ms. Meyer for inclusion in upcoming issues.",LibraryBoard/2008-01-09.pdf
LibraryBoard,2008-01-09,3,"Page 3 of 5
Minutes of the Alameda
Free Library Board Meeting
January 9, 2008
UNFINISHED BUSINESS
A.
Status of Consultant Contract for Strategic Planning & Branch Improvements (J.
Chisaki)
Director Chisaki advised the Board that the consultant contract had been approved
by the City Council at their December 18, 2007 regular meeting. There were three
proposed dates for an initial meeting with the consultants, Ruth Metz and Kathy
Page: Friday, January 25, Wednesday, January 30 or Tuesday, January 29 - these in
order of the consultant's preference. This initial meeting would be a combination of
staff and support group members, and a member of the Library Board. Member
Hartigan volunteered to be the Board liaison, and Director Chisaki will inform
Member Hartigan once a date for the initial meeting has been finalized.
NEW BUSINESS
A.
Discussion of Future Library Service at Alameda Point (J. Chisaki)
This item had been carried forward from the December agenda when a quorum had
failed to be reached for that meeting. Honora Murphy will coordinate with Doug
Linney and Development Services on getting the ""one-on-one"" meeting with
SunCal. Director Chisaki will touch base with Ms. Murphy later on to see how this
is progressing.
B.
Community Reads Presentation (A. Meyer)
This item was moved up and is described above under Oral Communications.
C.
Regina K. Stafford Room Dedication (J. Chisaki)
Director Chisaki inquired if the Board knew of any family members of Regina K.
Stafford that could be present at the room dedication. Member Mitchell did not
think there was any remaining. Alternatives for the room dedication were discussed,
including having it in conjunction with one of the ""Across the Pages, an Alameda
Community Reads"" event that would be taking place in the Regina K. Stafford
Community Meeting Rooms. The Board was thoroughly in favor of this option.
D.
Art Exhibit Committee (R. Belikove)
Member Belikove shared a proposal that had been prepared for presentation to the
Foundation in order to secure funding for art mounting hardware and installation.
Besides the wall hangings, there were proposed rolling panels that could be brought
out for displays as well. The Board discussed the proposal at length, and advised the
purchase of the wall hanging materials first, with the rolling panels coming in later.",LibraryBoard/2008-01-09.pdf
LibraryBoard,2008-01-09,4,"Page 4 of 5
Minutes of the Alameda
Free Library Board Meeting
January 9, 2008
Member Belikove indicated that one committee member had withdrawn because
they were unable to make the regular meeting day, so they were looking for someone
to replace them. Director Chisaki pointed out that the committee was already bigger
than the Board had originally planned, so did not think a replacement was necessary.
The first display is planned for the middle of March, and will be put together by
Alameda Art Association President, Carol Burnett.
E.
Alameda Free Library Foundation (A. Mitchell)
There was no December meeting; the next meeting is scheduled for January 14.
F.
Friends of the Alameda Free Library (M. Lambert)
There was no December meeting; the next meeting is scheduled for January 14.
Marc Lambert reported that Dewey's Friends Café netted $9,300 in 2007, and they
were very pleased with this result. The Friends' Book Sale Task Force had been
visiting other libraries to get ideas, and had put together a preliminary report on their
findings. At the next meeting they will put together an action plan on how to
proceed and implement the new ideas.
G.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
There were no new speak-outs this month.
LIBRARY BOARD COMMUNICATIONS
Vice President Butter spoke on the sorry state of the collections in the branch libraries, with
nothing new hitting the shelves. Director Chisaki responded that quite a lot of weeding had
been going on, and new selections are being added on a continuous basis; they are just
harder to find in the branches cluttered environment. Butter went on to ask about the
reserve policy, which Director Chisaki advised had always been in effect (52 free holds per
year), and that only a couple of people ever exceeded this limit. It's possible that a charge
will be incurred for people who do not pick up their holds; this is still under discussion. The
Board came up with an idea to expand the hold notification e-mail sent to a patron to say
that if the book is no longer needed, to please call the Library and advise them, therefore
freeing up the book for someone else.
Member Hartigan asked for the status of the LEED accreditation. Certification paperwork
had finally been submitted at the beginning of the week. It took a year because the building
commissioning had just been completed in November. There were several items that had to
be fixed by the contractors, such as the chiller malfunctioning, and the front doors swinging
open; all this causing delays. The application had been submitted for silver status.",LibraryBoard/2008-01-09.pdf
LibraryBoard,2008-01-09,5,"Page 5 of 5
Minutes of the Alameda
Free Library Board Meeting
January 9, 2008
DIRECTOR'S COMMENTS
Because of the revised hours and the Library closing at 8:00, Director Chisaki queried the
Board for thoughts on either changing the start time of the meeting, or moving it downstairs
in order to accommodate public access to the meeting, which is a requirement under the
Brown Act. Because some members would be unable to make an earlier starting time, a
decision was made to try the meeting downstairs in February and see how it goes.
Pacific Fine Foods, located on Alameda Point, is the caterer for Dewey's Friends Café
expanded menu of salads and sandwiches, and they are already very popular selections.
Day in the District is coming up on Friday, January 25. Don Perata's office will be open for
drop-in appointments between 1:00-4:00 p.m.; no word has been received yet on when
Sandre Swanson's office will be open for visitors.
ADJOURNMENT
President Krongold called for a motion to adjourn at 9:02 p.m. Vice President Butter so
moved; Member Mitchell seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2008-01-09.pdf
LibraryBoard,2008-02-13,1,"CITY
OF
TERKA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
February 13, 2008
The regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Vice President
Ruth Belikove, Board Member
Mike Hartigan, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
President Krongold opened the meeting with a moment of silence for Lois R. Hanna, life-long
Library supporter, who had recently passed away. Board and public members present shared
some short stories and memories of Ms. Hanna. The family has requested that memorial
donations in Ms. Hanna's name be directed to the Friends of the Library.
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
February 2008. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of January 9, 2008. Approved.
C.
*Library Services Report for the month of December 2007. Accepted.
D.
*Report from Finance Department reflecting FY 2007-08 Library expenditures (by fund)
through January 2008. Accepted.
E.
*Bills for ratification for the month of January 2008. Approved.
Vice President Butter thought Internet log-ins would be much higher than numbers reflect.
Director Chisaki had double checked those numbers herself, and speculated that because these are
December statistics, holidays, etc. had brought the total down. Butter went on to ask about
getting newer books at the branches. Director Chisaki explained there is an automatic best seller
purchasing program and the branch libraries are taking advantage of that.",LibraryBoard/2008-02-13.pdf
LibraryBoard,2008-02-13,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
February 13, 2008
President Krongold asked about statistics for the new Russian and Japanese storytimes that are
run by volunteers. Director Chisaki said these had just recently started and no statistics were
available yet. These numbers will be reflected as ""International Storytimes"" on future Library
Services Reports.
Audience member Marc Lambert questioned Reference statistics at the Main Library that took a
huge jump from the previous year. Director Chisaki explained that the new Main had just opened
and that's why they were down in December 2006. Overall, nation-wide reference questions have
been dropping and there is some discussion on discontinuing this count, however, most feel it is
still valuable information to track.
Member Belikove asked about the recently held Environmental Change program; she had not
been aware that there was one going on and wondered if publicity had been done for the event.
Director Chisaki confirmed that the press had been informed and it was seen in the papers, and
went on to describe a little bit about the program content.
President Krongold asked for a motion to accept the Consent Calendar as presented. Vice
President Butter so moved; Member Belikove seconded the motion which carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert, as a Foundation representative, attended a City sponsored non-profit fund raising
workshop presented by Zimmerman Lehman. Mr. Lambert thought it very beneficial and a good
networking opportunity as well. There will be additional sessions held which he also hopes to
attend. Luzanne Engh had attended the workshop as the Friends representative.
UNFINISHED BUSINESS
A.
Strategic Planning Committee (J. Chisaki)
Director Chisaki described the make-up of the group and talked about recruiting more
members to better cover all areas of Alameda and also get a good ethnic representation.
After a bit of discussion, the Board came up with several good ""leads"" to pursue, so
Chisaki will follow-up. The planning committee's timeline will be included with the next
month's board packet. On future Board agendas, this item will be moved down to New
Business with Member Hartigan designated to report on the committee's progress.
NEW BUSINESS
A.
Library Board Meeting Room & Time (J. Chisaki)
Director Chisaki outlined options for future Board meetings due to the Library's open
hours changing. The meetings can continue to start at 7:00 p.m. if they are held in one of
the downstairs public meeting rooms, allowing after-hours access. The meetings can be
held in the upstairs administrative conference room if they started at 6:00 p.m. and ended
by 8:00 p.m. which is closing time on a Wednesday night.",LibraryBoard/2008-02-13.pdf
LibraryBoard,2008-02-13,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
February 13, 2008
The Board decided to give the 6:00 p.m. start time a try for the March 12 meeting to see
how it goes. Vice President Butter and Member Belikove both stated at this time they
would not be in attendance at the March meeting due to other commitments.
B.
PLF Resolution (J. Chisaki)
A resolution had been written by the current president of the BALIS Systems Advisory
Board for libraries to sign and submit to Governor Schwarzenegger, urging him to fully
fund the PLF. Vice President Butter moved to support the resolution; Member Hartigan
seconded and all were in favor with a 4-0 vote. Director Chisaki indicated that she will
move it along and also pass the PLF information on to the Friends and Foundation.
C.
Art Exhibit Committee (R. Belikove)
Member Belikove reported that the Foundation voted to supply up to $9,000 for
purchasing and installing art hanging hardware. The request of funding for rolling panels
was denied, but could be re-visited at a future date. The committee had met the previous
day to discuss the upcoming Alameda Art Association show, slated to start in early March.
Four more shows have been requested by various artists/art groups, including the ""Wood
Museum of History"" scheduled for April. The contractor the Foundation uses has already
been by to walk the building and will install the art hanging hardware for a nominal cost.
Committee member Peggy Williams brought in a local artist who is very experienced with
hanging items, and he will help staff member David Hall with that process.
D.
Alameda Free Library Foundation (A. Mitchell)
Member Mitchell was absent and Marc Lambert reported that most of the Foundation
news had been covered in the Director's letter to the board.
E.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that the Friends membership is increasing. A year ago, there were
212 members, and now they are up to about 400. Lambert reminded the Board that Café
gift certificates are available for purchase, and the Café's food selection has been
expanded with salads and sandwiches. The next newsletter will be coming out soon.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A request was made for the option of paying library fees and fines on-line; an e-commerce
module could be added, however, that would be dependent on Library budget constraints.
Sunday sing-a-longs for 0-3 year olds was requested; the Library only hosts the program,
and can't expand the number of times it is offered, however, in March, Sunday family
storytimes will start. Why do DVD's have a sticker that says ""do not put in book drop""
when that is where they are supposed to go; these stickers were from a time when these
items could not be put in the book drop, and staff is searching for an appropriately sized
label that will cover these stickers, but not too much of the DVD cover art.",LibraryBoard/2008-02-13.pdf
LibraryBoard,2008-02-13,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
February 13, 2008
LIBRARY BOARD COMMUNICATIONS
There were no communications from the Board.
DIRECTOR'S COMMENTS
The ""Paws to Read"" program has been a great success. Director Chisaki passed around pictures
of the children reading to the dogs. There are discussions currently going on to bring the program
in for an additional 6-week period. Tutor.com statistics show very high usage of the on-line
homework help program. Chisaki read some of the user comments for the Board. Chipman
Middle School had ""Bring a Parent to School Day"" and Teen Librarian, Karin Lundstrom, had a
table at the event. She talked to a lot of parents and pushed Tutor.com, handed out booklists and
met face to face with some of the Library's problem kids and their parents. All in all it was a very
positive experience. Chisaki talked a little about Day in the District that she had attended along
with Marc Lambert, Honora Murphy and Rebecca Kozak on January 25th. The meeting rooms
have been very busy lately, and there have been several incidents of meeting room users taking
the café chairs and tables to use. Chisaki requested an okay from the Board to post meeting room
use rules in the rooms which will include direction to not take the café furniture. The Board was
in favor of this request and urged Chisaki to go ahead with the posting.
ADJOURNMENT
President Krongold asked for a motion to adjourn the meeting at 8:38 p.m. Member Belikove so
moved; Vice President Butter seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2008-02-13.pdf
LibraryBoard,2008-03-12,1,"OF
TERKA
RATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
March 12, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Mike Hartigan, Board Member
Alan Mitchell, Board Member
Absent:
Karen Butter, Vice President
Ruth Belikove, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
March 2008. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of February 13, 2008. Approved.
C.
*Library Services Report for the month of January 2008. Accepted.
D.
*Report from Finance Department reflecting FY 2007-08 Library expenditures (by fund)
through February 2008. Accepted.
E.
*Bills for ratification for the month of February 2008. Approved.
President Krongold asked for a motion to accept the Consent Calendar as presented. Member
Mitchell so moved; Member Hartigan seconded the motion which carried by a 3-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
UNFINISHED BUSINESS
None.",LibraryBoard/2008-03-12.pdf
LibraryBoard,2008-03-12,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
March 12,2008
NEW BUSINESS
A.
Wood Museum DVD (M. Merrick)
Nancy Ely, Wood Middle School teacher and curator of the Wood Museum of History, had
dropped off a DVD of the Museum's 2007 showing at the Main Library, and it was played for
the Board. The Wood Museum of History will be hosted once again this year at the Main
Library from April 21st through May 3rd.
B.
Budget Discussion (J. Chisaki)
Director Chisaki reported that all departments had been asked to under spend by 2% at the
mid-year mark, and are now being asked to cut an additional 8% off their respective budgets
for the next fiscal year. Library staff members have been meeting to come up with ways to
reduce costs and increase revenues; ideas such as raising meeting room fees, late fees and
fines; charging for inter-library loan service and obituary searches are all being considered.
Reducing the Library open hours to save part-time salary dollars has also been discussed. The
Board had no objection to these proposed measures, so Director Chisaki will bring the ideas to
the City Manager as a next step.
C.
Strategic Planning Committee Update (M. Hartigan)
Member Hartigan called the Board's attention to the Strategic Planning Committee's timeline
contained in their packets. There had been meetings on February 20th and the previous night,
March 11th Consultants Kathy Page and Ruth Metz explained their process; brainstorming
and 10-year visioning goals were discussed. The phone survey is underway, and the pollster
will be at the next meeting to disclose the information collected in the process. Director
Chisaki advised the Board that they would need to hold a special meeting sometime between
April 15th and May 7th to talk about the telephone survey results and provide feedback for the
committee to consider. The date for this special meeting will be set at the April 9th Library
Board meeting.
D.
Art Exhibit Committee (R. Belikove)
Member Belikove was not in attendance, and Director Chisaki pointed out that the first art
display had been hung. There was a general feeling that the pieces seemed slightly askew,
and that was because they were each hung from one line; there had not been enough hardware
to place two lines on each piece. There is a catalog of all the items sitting at the information
desk for people to look over if they would like additional information about the pieces or the
artists. Once the current showing comes down, the Wood Museum of History will be next up.
Two other groups have their display applications in at this point, so they will be next in line
for showings. Everyone was in agreement that the tracks that were installed looked really
good, and the work had been done for significantly less of a cost than originally proposed.",LibraryBoard/2008-03-12.pdf
LibraryBoard,2008-03-12,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
March 12, 2008
E.
Alameda Free Library Foundation (A. Mitchell)
Director Chisaki had attended the last Foundation meeting and thanked them for paying for
the art display track. Marc Lambert announced there would be a significant fund-raising
event held this year, with a good possibility of author Michael Pollan as the guest speaker.
The Marketplace is very interested in partnering with the Foundation for this event.
F.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert had a copy of the Book Sale Task Force report, which had been provided for
review so it could be discussed at the next Friends meeting. The Café is doing very well; they
had $1,200 in sales for the month of January. The Friends newsletter is now being sent out
via e-mail; hard copies are still available. Friends President Dorothy Fullerton has been
meeting regularly with the Alameda County Friends Association; they will be meeting at the
Alameda Main Library on March 18th. Due to the current budget crisis, Lambert encouraged
that a large contingent visit Sacramento on State Legislative Day coming up on April 16th
G.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
There was a request for children's Chinese/English language learning materials on CDs/DVDs
and anything that would teach conversational Mandarin to kids; orders have been placed.
Patron called looking for books; the Library did not have them so the patron requested ILL
service. The staff member he was requesting this of told the patron to come in and make the
request, but it would be the same information the patron had already given to the staff member
so it seemed unnecessary. Staff will be instructed to take ILL requests by phone in the future.
A request for ""Across the Universe"" DVD was made; it has already been ordered. Director
Chisaki read a request about banning laptops in the Quiet Reading Room due to the noise they
create, and asked for the Board's advice on an appropriate response. After some discussion,
the Board recommended that the sign on the Quiet Reading Room be revised to include the
laptop restriction.
LIBRARY BOARD COMMUNICATIONS
Member Mitchell said that after reading the Library Hotline newsletters, it appears that everyone is in
a financial crisis right now. Director Chisaki told the Board that because she cannot count on PLF
funding, she did not use it in her projections for next year's budget - this was on the advice of the
Finance Director.
DIRECTOR'S COMMENTS
The public art pieces by Michael Carey are about 50% complete, so Chisaki will be visiting the artist
to inspect the work along with Art Consultant Regina Almaguer and Honora Murphy. Carey feels he
is on target for installation of the pieces by the end of June. The contract with Thomas Hacker for the
design of an awning and shelf at the book return area is finally complete, so that will be moving
forward. CALTAC membership is up for renewal; the Board decided to let it go for this year. Word",LibraryBoard/2008-03-12.pdf
LibraryBoard,2008-03-12,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
March 12, 2008
has come from Sacramento that a new Library construction bond is being pitched. It is expected to be
placed on the general ballot in 2010. Chisaki passed out the ""Across the Pages"" brochure that had
been created for the Alameda Community Reads program.
Director Chisaki queried the Board on how they felt about the 6:00 p.m. start time, and they all
agreed that it had worked out fine, SO future meetings will now have that new start time.
ADJOURNMENT
President Krongold asked for a motion to adjourn the meeting at 8:04 p.m. Member Mitchell so
moved; Member Hartigan seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.",LibraryBoard/2008-03-12.pdf
LibraryBoard,2008-04-09,1,"CITY
OF
ve
TERKA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
April 9, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Ruth Belikove, Board Member
Alan Mitchell, Board Member
Mike Hartigan, Board Member
Absent:
Karen Butter, Vice President
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
President Krongold opened the meeting with a moment of silence for Mark Hanna, long-time
Library supporter and husband of Lois R. Hanna who had also passed away recently. Board and
public members present shared their memories of Mr. Hanna. A combined memorial service is
scheduled for Saturday, April 12, 2008.
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
April 2008. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of March 12, 2008. Approved.
C.
*Library Services Report for the month of February 2008. Accepted.
D.
*Report from Finance Department reflecting FY 2007-08 Library expenditures (by fund)
through March 2008. Accepted.
E.
*Bills for ratification for the month of March 2008. Approved.
President Krongold asked about the Library's weeding method, and Director Chisaki gave a detailed
explanation of the steps involved in the process.
President Krongold asked for a motion to accept the Consent Calendar as presented. Member
Mitchell so moved; Member Belikove seconded the motion which carried by a 4-0 vote.",LibraryBoard/2008-04-09.pdf
LibraryBoard,2008-04-09,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
April 9, 2008
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert inquired about the status of the branch laptop program. Director Chisaki explained
that the laptops have already been purchased and are being configured, but there are some bugs to
work out before the branches can ""go live"" with the program.
UNFINISHED BUSINESS
None.
NEW BUSINESS
A.
Strategic Planning Committee Update (M. Hartigan)
Member Hartigan reported on the previous night's meeting. A presentation was made by the
president of the group that did the telephone survey. 10,000 calls were made and 660
responses were collected; all questions and answers are laid out in a binder for review. The
next committee meeting is scheduled for the following Tuesday to discuss survey responses,
and the summary report will be provided in next month's board packet. A special Board
meeting to discuss survey results and provide input will need to be held sometime before the
Strategic Planning Committee meeting on May 7th. Next steps with the consultants will be
targeted community focus groups.
B.
Art Exhibit Committee (R. Belikove)
The committee had met the previous afternoon and discussed the results of the first art
display at the Library. The committee felt they had learned a few things, and would like to
try to help the artists help themselves by putting together a list of potential press contacts to
advertise their showings. The Alameda Art Association had a reception for their show and
meeting room space had been provided free of charge for the event. After a bit of discussion
by the Board, it was decided that going forward, organizations having art receptions will
have to pay for the meeting room space as others do. More wires and hooks will be
purchased for hanging artwork.
C.
Alameda Free Library Foundation (A. Mitchell)
There was a lack of quorum so no meeting was held.
D.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert talked about the upcoming Friends Book Sale May 2nd. 3rd and 4th at the
O'Club on Alameda Point. The Alameda Police Officers Association will be lending their
hands again this year to help move the boxes of books. Lambert mentioned that the Café had
purchased a new ice machine, and the shelving area in the Café where used books are sold is
now named Dewey's Bookshelf.",LibraryBoard/2008-04-09.pdf
LibraryBoard,2008-04-09,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
April 9, 2008
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Library stickers on books on tape should not cover vital information such as number of discs,
hours, etc. A second comment was much the same, pointing out that helpful information is
frequently obscured from view. Staff endeavors to place stickers carefully on materials, but
there is not always room to do this successfully. A small table next to the photocopier at the
West End was requested. Staff is looking at getting a small folding table (such as a TV table)
that can be used and then folded up and stored away until needed again.
LIBRARY BOARD COMMUNICATIONS
Board President Krongold asked about the Wii and Playstation game consoles purchased for ""Active
Afternoons @ the Alameda Free Library"" for our teenage patrons. Krongold is interested in learning
how to play the games, and then perhaps teaching other adults. Director Chisaki will advise the
Supervising Reference Librarian so she can get Krongold started. Member Mitchell said that the
Library Hotline issue of March 24th had an article about a Visalia Library staff member being
released from her job for reporting that someone was looking at porn in the Library. The issue went
to court and Director Chisaki believes she won the case as a wrongful termination.
DIRECTOR'S COMMENTS
Wood Middle School is asking for someone to speak at their opening reception for the Wood
Museum of History on April 23rd. Director Chisaki was going to ask Member Belikove, but she had
left the meeting at 7:12 due to another commitment. Chisaki will contact Belikove and find out if
she is available. Chisaki announced the Stafford Meeting Room dedication would be put off until
the next significant event was held, perhaps one of the summer programs for children, since they
always draw a big crowd. The shades have been repaired, but the elevator is now out of service.
LEED Certification is on hold due to a backlog of requests to the US Green Building Council; the
City will be advised when the review is underway. Legislative Day is coming up April 16th; Marc
Lambert will attend and bring Alameda Library materials along. The BALIS marketing campaign
""Free2"" will advertise libraries on a broader scale; kick-off is April 13th. People can go to a website
(www.wearefree2.org) and tell their stories on what a Library allows them to be free to do, e.g. free
to explore, succeed, imagine, connect, or make history. This will be a 12-18 month campaign.
ADJOURNMENT
President Krongold asked for a motion to adjourn the meeting at 7:40 p.m. Member Mitchell so
moved; Member Hartigan seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board",LibraryBoard/2008-04-09.pdf
LibraryBoard,2008-04-29,1,"CITY
of
of
TERKA
RATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD SPECIAL MEETING
April 29, 2008
The special meeting of the Alameda Free Library Board was called to order at 6:05 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Vice President
Ruth Belikove, Board Member
Alan Mitchell, Board Member
Mike Hartigan, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
WORKSHOP ON LIBRARY STRATEGIC PLAN PROJECT
The Board reviewed and discussed survey results, and provided input for the Strategic
Planning Committee's next meeting.
PUBLIC COMMENT
None.
ADJOURNMENT
Vice President Butter made a motion to adjourn the Special Meeting at 8:05 p.m. Member
Mitchell seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board
This special meeting's agenda was posted 72 hours in advance in accordance with the
Brown Act.",LibraryBoard/2008-04-29.pdf
LibraryBoard,2008-05-14,1,"CITY OF
DRATEID
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
May 14, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:12 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Vice President
Mike Hartigan, Board Member
Absent:
Ruth Belikove, Board Member
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of
May 2008. Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of April 9, 2008. Approved.
*Draft Minutes of the Special Library Board meeting of April 29, 2008. Approved.
C.
*Library Services Report for the month of March 2008. Accepted.
D.
*Report from Finance Department reflecting FY 2007-08 Library expenditures (by fund)
through April 2008. Accepted.
E.
*Bills for ratification for the month of April 2008. Approved.
Vice President Butter observed that the Library had spent 83% of its budget, and wondered if
anything would be given back. Director Chisaki expects only a small amount to be left at the end of
the year, and explained that revenues haven't been as high as projected. Butter requested that the
Board get a look at what the original 2008 budget numbers were before any cuts had been made.
Chisaki will provide this information at the next board meeting.
President Krongold asked about the little girl recently identified in the vintage photo mentioned in
the Director's letter to the board. Chisaki talked about how thrilled she was to hear from Lynn
Janvier, now Lynn Parodi, and said that the Alameda Sun may try to do a follow-up article with her.",LibraryBoard/2008-05-14.pdf
LibraryBoard,2008-05-14,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
May 14, 2008
President Krongold asked for a motion to accept the Consent Calendar as presented. Member
Hartigan SO moved; Vice President Butter seconded the motion which carried by a 3-0 vote.
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
Marc Lambert inquired about how the ""Free2"" campaign was going. The on-line contest set up to
express what the Library has allowed you to be ""Free2"" do is almost over, and ""Free2"" screensavers
will be loaded onto the public computers. Depending on available funds, other ""Free2"" give-away
items may be purchased. Lambert then asked about the Shrader Trust and what is happening to the
money. That brought up a bit of discussion; Director Chisaki does not believe the Library is getting
any interest on the funds at this time, but she will check on the status. The Board would like to be
involved when it is time to make a decision on how to utilize those funds.
UNFINISHED BUSINESS
None.
NEW BUSINESS
A.
Strategic Planning Committee Update (M. Hartigan)
Member Hartigan said the committee had met the previous week and gave a brief rundown
on progress to date. The individual groups had come up with very similar thoughts on each
service response; Hartigan went through these with the Board, giving details on what the
thinking had been when the group had come up with the 6 top categories. The Board then
had a lengthy discussion about the information provided. The project consultant, Ruth
Metz, will attend a future Board meeting to address any questions or concerns, and the
completed Strategic Plan will go before the City Council for their approval a short time after
that. Vice President Butter said the Strategic Planning Committee and the Library staff
should be congratulated for all the hard work they have done to get to this point.
B.
Art Exhibit Committee (R. Belikove)
Member Belikove was absent, and the last regular committee meeting had been cancelled.
The next exhibit opening June 6th will be works by Alameda women artists. President
Krongold had spoken at the Wood Museum of History opening reception and commented
that it was very loud. At this point, Director Chisaki skipped ahead to read a speak-out
which referenced this issue, and also read the Library's response (see Item E for details).
C.
Alameda Free Library Foundation (A. Mitchell)
Member Mitchell was absent, and Director Chisaki spoke about efforts to bring in author
Michael Pollan. The Foundation is attempting to secure space in the new theater to have
this event, but a meeting room policy has not yet been written. It may be too late in the year
to get Pollan once the room policy is in place, so alternative venues are being investigated.",LibraryBoard/2008-05-14.pdf
LibraryBoard,2008-05-14,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
May 14, 2008
D.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert expressed his appreciation of Director Chisaki's summary in the Board letter
on the recent book sale. There had been 1,100 boxes of books transported to the sale, and
over $17,000 made. Director Chisaki advised the Board that she had secured a new space
for the Friends to store their books at Alameda Point. Lambert had the most recent copy of
the Friends newsletter, and encouraged everyone to sign up for the e-mail version now being
offered. The Alameda County Friends of the Libraries had met at the Alameda Free Library
in March, and our Friends and Foundation had co-hosted the Northern California Friends
and Foundations the previous week as well.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A request was made to be able to do an Inter-Library Loan request on-line. Staff is looking
into this, and there is a possibility of it being available as early as next month. A comment
was received about the noise volume during the Wood Middle School Museum of History's
opening reception. The event coordinator has already been contacted about the behaviors of
the students, and steps will be taken next year to ensure good conduct, and to have some
parental supervision in place on the afternoon and evening of the reception.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
The Season for Non-Violence Speech Contest will be held the following Sunday at the Library, and
Director Chisaki encouraged attendance at the event. The artwork by Michael Carey is now
complete, and Chisaki passed around pictures for the Board's review. The City Council is set to
hear the budget at a meeting on May 27th. May 31st will be Family Fun Day at the Library, and
events and entertainment will be paid for with funds received from the Early Learning with
Families state grant.
ADJOURNMENT
President Krongold asked for a motion to adjourn the meeting at 7:29 p.m. Vice President Butter
so
moved; Member Hartigan seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Library Board
This meeting's agenda was posted in accordance with the Brown Act.",LibraryBoard/2008-05-14.pdf
LibraryBoard,2008-06-11,1,"OF
TERNA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
June 11, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:04 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Vice President
Ruth Belikove, Board Member
Alan Mitchell, Board Member
Mike Hartigan, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of June 2008.
Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of May 14, 2008. Approved.
C.
*Library Services Report for the month of April 2008. Accepted.
D.
*Report from Finance Department reflecting FY 2007-08 Library expenditures (by fund) through
May 2008. Accepted.
E.
*Bills for ratification for the month of May 2008. Approved.
Vice President Butter asked about getting adult check-out up and more in-line with children's check-out
numbers. Director Chisaki said that adult circulation statistics have risen a little, and, an adult summer
reading program is planned for this year. Per an inquiry from President Krongold, Chisaki said that flyers
have been sent around town to different businesses to post, the Library webpage has been updated, and press
releases are being sent out to help advertise the program.
Board Member Hartigan asked about new borrower statistics, and referenced comments from a previous
meeting about the number of records no longer in use dropping off the system. Chisaki said this is not a
statistic we currently report, but it would probably be available so she will check on it.",LibraryBoard/2008-06-11.pdf
LibraryBoard,2008-06-11,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
June 11, 2008
Board Member Belikove had a question about the LEED certification, and wondered why the Library hadn't
chosen to install solar panels if that would provide extra points. Board Member Hartigan explained that the
initial outlay is tremendously expensive and would only result in one LEED point. Hartigan had also been in
favor of solar paneling; however, it turned out to be unfeasible.
President Krongold asked for a motion to accept the Consent Calendar as presented. Member Mitchell so
moved; Vice President Butter seconded the motion which carried by a 5-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert asked about the result of the ""Free2"" campaign, as he doesn't see it anywhere but inside the
Library now. Director Chisaki said the campaign runs for 12-18 months; small pieces are now being filmed
to put on television, so they are still working to get the word out. We are waiting for Free2 screensavers to
be uploaded onto the public computers, and the on-line contest received thousands of entries which are still
being processed. Lambert then asked about how Measure H would affect the Library, and Director Chisaki
said it would not have any significant impact on programs or services. Classes that might be lost at school,
such as music or sports, are not something the Library would offer, so we can't help them in that respect.
UNFINISHED BUSINESS
None.
NEW BUSINESS
A.
Election of Officers (L. Krongold)
President Krongold opened the floor to nominations for Board President. Vice President Butter
nominated Member Belikove; Member Mitchell seconded the nomination. Belikove accepted and
was unanimously approved by the Board. Krongold then asked for nominations for Vice President.
Butter nominated Member Hartigan; Belikove seconded the nomination. Hartigan accepted and was
unanimously approved by the Board. Incoming President Belikove asked outgoing President
Krongold to continue to run the meeting for the remainder of the evening.
B.
Strategic Planning Committee Update (M. Hartigan)
Member Hartigan did not have any comments, so turned the floor over to Director Chisaki for an
update. Chisaki said that Library staff has continued to work on goals and objectives. These are
currently in draft form, but will be firmed up the following week, then sent on to consultant Ruth
Metz who will report back at the Strategic Planning Committee meeting coming up on June 24.
Consultant Kathy Page has finished up her stakeholder and focus group meetings, and will give a
verbal report at the June 24 meeting as well. Member Butter asked what specific recommendations
might be from Page. Chisaki said Page will advise things such as the number of square feet that the
branches would need to add, or the number of computer stations needed to meet population demands,
etc. There will be both a short and long-range plan, and the finalized report will be presented to City
Council at their first meeting in August.",LibraryBoard/2008-06-11.pdf
LibraryBoard,2008-06-11,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
June 11, 2008
Director Chisaki had invited the consultants to the July Board meeting to present their information,
but Member Butter expressed that there may not be enough time in a regular board meeting to give
the attention needed for this discussion. The rest of the Board agreed, so it was suggested that a
special meeting be held prior to the regular meeting. Tentative dates were discussed, and as soon as
Chisaki follows up with the consultants, Recording Secretary Merrick will contact the Board and firm
up a date for the special meeting.
C.
Art Exhibit Committee (R. Belikove)
President Belikove talked about the current exhibit by Alameda Women Artists being displayed in the
Community Meeting Rooms. The opening had been the previous Friday, and was very well attended.
The Art Exhibit Committee had met the previous afternoon, and talked about putting together a press
packet of information for future group showings. The committee will continue this discussion at their
next meeting in July, and try to come up with more publicity ideas to get the word out.
Director Chisaki inquired if future artists would want their displays limited to just the Community
Meeting Rooms, as this had caused a few problems for staff, and, with meetings being held in the
rooms during the showing. Belikove said the next group coming in will have a textile exhibit and
they would like to utilize the wall space on the second floor for their display. Belikove said that the
committee is still in its learning stages of finding out what works and what does not, and will proceed
accordingly with future exhibitions.
D.
Alameda Free Library Foundation (A. Mitchell)
Member Mitchell did not have a report, and Director Chisaki said the next meeting of the Foundation
would be the following Monday. Marc Lambert had information about required annual participation
by Foundation Board members, i.e. making monetary donations, and getting this stipulation written
into the by-laws. The special event with author Michael Pollan is still under discussion. The venue
needs to be confirmed first so the Foundation can pin-down Pollan to a date for the event.
E.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that the Friends did not meet last month because both the President and Vice
President were out of town. The July meeting has been pushed out one week due to another meeting
that will conflict with the Friends regular meeting date and time. The Friends will take author Cara
Black out to dinner prior to her program on June 19, so if there is interest, let Donna Vaughn know.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
There were no speak-outs to report on, however, Director Chisaki did have an inquiry that came
through the City website about making the Quiet Reading Room a designated cell-phone use room.
Chisaki had responded that there is a quiet reading area because the community had been polled
through focus groups etc. and their desire was to have this type of space available. The option for
cell-phone users would be to talk in the teen room on the second floor, or go outside to either the
front of the Library or in the back patio area to have their conversations.",LibraryBoard/2008-06-11.pdf
LibraryBoard,2008-06-11,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
June 11, 2008
LIBRARY BOARD COMMUNICATIONS
Outgoing President Krongold talked about her 8 years on the Board and how much she had appreciated the
experience. She had worked in an elementary school library when she was young, and had fond memories of
that time, so jumped in to join the Alameda Free Library Board when the opportunity presented itself.
Incoming President Belikove thanked Krongold for all her many contributions, wished her all the best, and
encouraged her to continue her community service. Krongold then shared that she had recently become the
Education Liaison for CERT (Community Emergency Response Team), who she has worked with for some
time now. Member Butter seconded the comments made by Belikove, and thanked Krongold for her
excellent service and contributions over the years. One of Krongold's favorite memories will always be
shaking the little children's hands as they crossed the stage during the End of Summer Reading Program
Celebration.
DIRECTOR'S COMMENTS
Director Chisaki first read a resolution of appreciation prepared for Krongold, and signed by the rest of the
Board members. Chisaki went on to give a brief update on the City's budget situation, noting that there
would be a reduction in open hours and part-time staffing dollars. This, in conjunction with a $5,000
reduction in the materials budget, and minimal cuts across other categories, will enable the Library to realize
the 8% cut required. The open hour's reduction will take place at both the Main and the branch locations.
The official budget hearing before City Council will be on Tuesday, June 17th.
ADJOURNMENT
Outgoing President Krongold asked for a motion to adjourn the meeting at 7:47 p.m. Vice President
Hartigan so moved; Member Mitchell seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board",LibraryBoard/2008-06-11.pdf
LibraryBoard,2008-07-08,1,"CITY
OF
ORATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD SPECIAL MEETING
July 8, 2008
The special meeting of the Alameda Free Library Board was called to order at 6:07 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
WORKSHOP ON LIBRARY STRATEGIC PLAN PROJECT
The Board reviewed and discussed the Draft Neighborhood Library Improvement Report, and
provided their input to this Draft plan for finalization.
PUBLIC COMMENT
None.
ADJOURNMENT
Vice President Hartigan made a motion to adjourn the Special Meeting at 7:45 p.m. Member
Mitchell seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board",LibraryBoard/2008-07-08.pdf
LibraryBoard,2008-07-09,1,"CHT
OF
of
TERKA
ORATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
July 9, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from the Library Director highlighting Library Department activities for the month of
July 2008. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of June 11, 2008. Approved.
C.
*Library Services Report for the month of May 2008. Accepted.
D.
*Financial report reflecting FY 2007-08 Library expenditures by fund through June 2008.
Accepted.
E.
*Bills for ratification for the month of June 2008. Approved.
There were no comments from the Board, so President Belikove asked for a motion to accept the
Consent Calendar as presented. Member Mitchell so moved; Member Butter seconded the motion
which carried by a 5-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
UNFINISHED BUSINESS
None.",LibraryBoard/2008-07-09.pdf
LibraryBoard,2008-07-09,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
July 9, 2008
NEW BUSINESS
Director Chisaki requested that the strategic planning piece from the previous night's special board
meeting be completed first (item B. Strategic Planning Committee Update); President Belikove agreed
to the agenda order change.
B.
Strategic Planning Committee Update (M. Hartigan)
Vice President Hartigan spoke briefly, highlighting the positive experience he had enjoyed on the
committee, and acknowledged the hard work and dedication of all the community members that
participated in the process. President Belikove inquired if the committee members had been
properly thanked for their contributions, and Director Chisaki indicated that certificates of
appreciation had been printed up and would be passed around during the meeting for all the
Board members to sign. These are planned to be presented at the August Library Board meeting.
Hartigan turned the item over to Kathy Page to field any questions on the plan from the Board.
Board Member Butter inquired how the plan would change what the Library does now. Director
Chisaki said it would be more of a re-focusing of energies; Kathy Page emphasized that the
Library is not doing anything wrong now, but the plan will give a framework for staff to work
from, with programs, improvements, etc. that the community has indicated an interest in seeing.
After quite a bit of discussion, several wording clarifications were agreed to, and the consultants
will incorporate those changes into the completed document to be ready the following week.
A.
Dedication of ""Diosa de la Bahia"" AKA ""The Lady"" (J. Chisaki)
Director Chisaki spoke about the art dedication reception scheduled for Sunday, August 10th, at
1:30 p.m. that will be held for the Library pieces, including the recently installed standing statue
named ""Diosa de la Bahia"" by artist Michael Carey. Wording for the dedication plaque is being
put together now, and Cairdea will have this ready in time for the reception. Invitations are
going out the following week to a wide variety of people, including City Council members and
friends and family of Ann Miller Muir. Some short speeches are planned and light refreshments
will be served.
C.
Art Exhibit Committee (R. Belikove)
President Belikove said the committee had met the previous afternoon, but it turned out to be
only herself and staff member, David Hall. They are working on how to inspire the community
to come in and view the Library's showings. Director Chisaki asked Belikove if she had been
made aware that future exhibits should not be displayed exclusively in the meeting rooms,
especially work that would require a pedestal. This cuts down meeting room space considerably,
and some of the previous show's art had to be protected during a children's program happening
in the room. Belikove acknowledged that they were still in a ""learning curve"" and are finding
out new things with each exhibit. The committee will take steps to make sure future exhibitors
are aware of our limitations. The next display will be textiles mounted on the second floor walls.",LibraryBoard/2008-07-09.pdf
LibraryBoard,2008-07-09,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
July 9, 2008
D.
Alameda Free Library Foundation (A. Mitchell)
Member Mitchell had no comments, so Director Chisaki shared information with the Board. The
Foundation just had their election of officers and Luzanne Engh is now President; Sue Colberg is
Vice President. Financial investment strategies are being discussed to increase the Foundations
holdings; Chisaki has asked them to think about setting aside equipment replacement funds for
technology, and a furnishings fund for branch improvements. Plans continue to be made for the
Michael Pollan author event scheduled for October at Auctions by the Bay.
E.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert advised that both the Friends and Foundation will be sponsors for the ""Walk a
Mile for Literacy"" campaign slated for September. Director Chisaki said that the Park Street
Business Association has also pledged their sponsorship. The Friends are now putting together
their first budget, and they' ve passed a resolution to earmark $100,000 for furnishings in the
branches. The nominating committee has decided on their nominees for next year, but they
haven't been formally announced yet. There will not be a July meeting of the Friends.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A request was made for advanced sign-ups on the computers that have MS Word. The computer
station that allows for advanced sign-ups is down, and work is being done to get it repaired. A
request to join Link Plus, which is similar to the Inter Library Loan program, was made. This is
not available with the current Horizon system we use, although development has been discussed.
A request to not get a receipt automatically when using the self-check express stations was made.
When the check-out process is complete, simply removing the books will end the process and re-
set the station. On screen instructions for this will be looked into. A comment was received
about excessive late notices being sent out when multiple books/materials are overdue. The
notices are set up to give complete information on the material, and, to give a message on the
consequences that may follow if the material is not returned. To accomplish that, multiple
notices must be sent out when there are a lot of materials outstanding. Providing a good e-mail
address and current phone number, and returning materials on time, will cut down on the paper
notices that are sent out.
LIBRARY BOARD COMMUNICATIONS
Member Hartigan gave kudos to the Literacy Program participants who walked at the July 4th parade.
The kids and parents all really loved the give-away pencils that had Literacy-related comments on them.
DIRECTOR'S COMMENTS
Director Chisaki mentioned the Alameda Animal Shelter kiosk just installed in the lobby area; you can
go in and look at the animals that are currently available for adoption. The Library will ""host"" the kiosk
on a trial basis, but if for some reason it doesn't work out, it will be removed.",LibraryBoard/2008-07-09.pdf
LibraryBoard,2008-07-09,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
July 9, 2008
Honora Murphy's 80th birthday is coming up in August, and Vice Mayor Tam has requested that the
Library do a proclamation to honor her. Chisaki is working on that now, and asked the Board to give
her any comments or ideas they might have on the community activities Ms. Murphy has been involved
in, any awards she may have won, etc.
ADJOURNMENT
President Belikove asked for a motion to adjourn the meeting at 7:37 p.m. Member Butter so moved;
Member Mitchell seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board",LibraryBoard/2008-07-09.pdf
LibraryBoard,2008-08-13,1,"CITY
of
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
August 13, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Mike Hartigan, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Gail Wetzork, Board Member
Absent:
Ruth Belikove, President
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director Highlighting Activities for the Month of August 2008. Accepted.
B.
*Draft Minutes of the Special Library Board Meeting of July 8, 2008. Approved.
*Draft Minutes of the Regular Library Board Meeting of July 9, 2008. Approved.
C.
*Library Services Report for the Month of June 2008. Accepted.
D.
*Financial Report Reflecting FY 2008-09 Expenditures by Fund Through July 2008. Accepted.
E.
*Bills for Ratification for the Month of July 2008. Approved.
There were no comments from the Board, so Vice President Hartigan asked for a motion to accept the
Consent Calendar as presented. Member Wetzork so moved; Member Mitchell seconded the motion,
which carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.",LibraryBoard/2008-08-13.pdf
LibraryBoard,2008-08-13,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
August 13, 2008
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Projects (J. Chisaki)
Director Chisaki thanked the Board members for showing up and speaking in support of the
Library's branch improvement presentation at the City Council meeting. An RFP was drafted by
Public Works and will go to about 40 architects who have previous experience with libraries.
Discussion was held about forming a committee to help shepherd the process. It was decided
that committee make-up should include representation from the board, Friends and Foundation,
community members from both Bay Farm and West End, the Public Works project lead, Branch
Supervisor and Library Director. It was agreed that the committee should have an odd number
of members. Board Member Butter made a formal motion to form the sub-committee; Member
Wetzork seconded and all were in favor with a 4-0 vote. Member Wetzork volunteered to be the
Library Board's representative.
NEW BUSINESS
A.
Certificates of Appreciation Presented to Strategic Planning Committee (M. Hartigan)
Vice President Hartigan presented Helen Wirth with a certificate of appreciation for the good
work she had done as a member of the Strategic Planning Committee, citing the 6 month
commitment necessary for the process. Ms. Wirth graciously accepted, and spoke about how
much she had learned during that time, and how she had fallen in love with Alameda all over
again through the experience. Hartigan then publicly thanked the other committee members who
were not in attendance for their dedicated participation throughout the process as well. Board
Member Butter presented Vice President Hartigan with his certificate of appreciation, echoing
his comments, and adding that his leadership role had been essential. There will be a lot of work
required going forward, but this was the first critical step in paving the way for the project, and
everyone felt it had been a great success.
B.
Strategic Planning Committee Update (M. Hartigan)
Vice President Hartigan wrapped up this item by speaking about how well the City Council
meeting had gone, and how much support everyone had felt coming from the members. Board
Member Wetzork complimented Hartigan on what he thought had been an excellent presentation
to Council. In response to an inquiry from Recording Secretary Merrick, it was agreed that this
item is to be removed from the agenda going forward.
C.
Art Exhibit Committee (R. Belikove)
In President Belikove's absence, Director Chisaki said the committee met the previous afternoon,
and discussed ways to get the word out about the art exhibits being displayed. In a semi-related
item, Chisaki said the art dedication ceremony had gone very well. Four Council Members were
present; both Vice Mayor Tam and Council Member Matarrese spoke. Congressman Pete Stark
had also shown up and spoke about his belief in supporting art in the schools.",LibraryBoard/2008-08-13.pdf
LibraryBoard,2008-08-13,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
August 13, 2008
Luzanne Engh, Foundation President, and Honora Murphy, as the Art Selection Committee
representative, both spoke. Kate Walsh spoke on behalf of the Muir family, who were very
pleased with the Library's art pieces. Artist Gary Bennett was also in attendance, and offered to
donate a painting from his home to the Library.
D.
Alameda Free Library Foundation (A. Mitchell)
Director Chisaki said the Foundation did not have a regular Board Meeting last month, but did
have an Executive Board Meeting and talked about their plan of service and how they could
support the Library. They agreed to start setting aside funds for IT equipment replacement, and
also some funds to help with the branch remodeling project. They may also consider paying for
association memberships and workshop fees for staff members. October 19th is the
date
of
the
Michael Pollan program, and it will be held at Auctions by the Bay on Alameda Point.
E.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert said there was no July Friends meeting, but they will meet the following Monday
and have their election of officers. They feel fortunate to have a full slate this time around.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A comment about stickers covering content information on videos and DVDs was made;
suppliers have been notified and this is being corrected. A request to purchase only videos, not
DVDs was made as they seem to last longer and have fewer problems. The response was that
the Library is no longer able to purchase new titles in video format, and most people prefer the
DVD format. Director Chisaki read a letter from a vexed patron who said he would not turn off
his cell phone or talk quietly into it as long as the Library allowed children to shout and scream
with no intervention from staff. The patron withheld his name lest his Library card be cancelled.
LIBRARY BOARD COMMUNICATIONS
Board Member Butter had spoken with a Library user who indicated that she had a problem getting a
book on Base Reuse. The patron said that through a series of inquiries, she had been given conflicting
information, depending on who she talked to. Director Chisaki said that if the Library does not have the
book, the request should go through ILL. Also, there is now a book request form that can be filled out
and submitted on-line. These requests go to the Supervising Reference Librarian who will send it on to
that genres book selector for consideration. If we don't plan on purchasing the book, the request will be
forwarded on to ILL. Due to the nature of this specific book, Director Chisaki said it may be something
held by the Development Services Department, so the patron might want to check with them to see if it
is available. Member Butter said this is probably not something the user will pursue, as she ended up
getting the book from the San Francisco Public Library.",LibraryBoard/2008-08-13.pdf
LibraryBoard,2008-08-13,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
August 13, 2008
DIRECTOR'S COMMENTS
The annual comparison report was handed out and the Board discussed the figures briefly. President
Belikove's copy will be sent to her in the mail due to her absence at the meeting. The patron database
purge is now complete. An estimated 15,000 registrations were removed; 9,000 were done in a batch
mode and 6,000 in a manual mode. There are now 40,610 adult, and 11,215 juvenile patrons remaining,
or a grand total of 50,825 active records. The recommendation is to do a database purge every six
months. An e-mail had come from Sacramento to say that the Library Construction Bond which had
been held in the suspense file is officially dead, and there is no chance at this time of it moving forward.
Representatives from the Library Foundation will be present at the August 19 City Council meeting to
speak on behalf of organizations such as theirs that support City Departments on the agenda item of
public use policy at the Alameda Theater. Chisaki passed around the plaque of honor that had been
received from Real Estate & Construction Review recognizing the new Alameda Free Library as one of
the top projects in Northern California. LEED certification is still being held up by the US Green
Building Council. The USGBC database had become corrupted, so previous responses submitted by
City staff had all been lost; all this information now has to be re-submitted. The Library is currently
extending the agreement with the Alameda County Waste Management Association to take us through
this process. If we get the silver certification, the Library will get back about $70,000 from ACWMA.
These funds will go back into Measure O so there will be that much more money to spend on the branch
improvement projects.
ADJOURNMENT
Vice President Hartigan asked for a motion to adjourn the meeting at 7:06 p.m. Member Mitchell so
moved; Member Butter seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Library Board",LibraryBoard/2008-08-13.pdf
LibraryBoard,2008-09-10,1,"or
of
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
September 10, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director Highlighting Activities for the Month of September 2008.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of August 13, 2008. Approved.
C.
*Library Services Report for the Month of July 2008. Accepted.
D.
*Financial Report Reflecting FY 2008-09 Expenditures by Fund through August 2008.
Accepted.
E.
*Bills for Ratification for the Month of August 2008. Approved.
Director Chisaki mentioned an error in the Director's Report. A volunteer had been in touch with staff
to do a Spanish ""sing-along"", not ""story time"", at the West End Library.
President Belikove asked if the Foundation needed any help for the Michael Pollan event, and
volunteered to sell 5 tickets.
President Belikove asked for a motion to accept the Consent Calendar as presented. Member Wetzork
so moved; Member Butter seconded the motion which carried by a 5-0 vote.",LibraryBoard/2008-09-10.pdf
LibraryBoard,2008-09-10,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
September 10, 2008
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert mentioned that he didn't see anything in the August meeting's draft minutes about
moving collections from the branches to the Main as part of the neighborhood library improvement
process. Director Chisaki responded that weeding the branch collections has been going on for some
time, and didn't feel it was necessary to mention in the minutes. Lambert inquired about the Bechtel
grant, but Chisaki had nothing new to report on the subject. Lambert wondered how the Animal
Shelter kiosk in the Main Library's lobby was doing. Chisaki said there have been over 1,000 hits a
month, but didn't know if adoptions had increased as a result. Per a request from Member Butter,
Chisaki will contact the Police Department to see if they have any correlating data.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Projects (J. Chisaki)
Director Chisaki met with the Public Works Director on project management details; caps will
be set on how much is spent on each item. $60,000 is set aside for permits, etc., which leaves
approximately $2 million intact for the actual work. It was decided there would be no formal
MOU between Public Works and the Library, as they are both general fund departments. The
last few tweaks are being put on the RFP which will be released soon. Project manager Laurie
Kozisek, City Engineer Barbara Hawkins, and possibly Bob Haun of the Housing Authority will
participate in the screening and selection process. A committee will be formed to oversee
progress, with Member Wetzork as the Chair/Library Board liaison. Chisaki ran through a list
of the people and organizations that would be involved, and because it came up as an even
number, suggested a second board member for the committee. Vice President Hartigan said he
would be amenable to sitting on the Committee if they found a need for another member.
NEW BUSINESS
A.
Art Exhibit Committee (R. Belikove)
The committee had met the previous afternoon and all members showed. They continue to find
new exhibits so the calendar going forward is filling up. The next showing will be children's art
from the Monart School, followed by an individual exhibit by the school's Director, Aliea
Wallace. The committee would like to see some diversity in the displays, SO they got a list of
artists from The Frank Bette Center, and will call around to get an idea of what types of artwork
are available. The committee has spoken with the Alameda Museum, and may get presenters
who can talk about the history of Alameda as well.
B.
Alameda Free Library Foundation (A. Mitchell)
The Foundation continues to work hard on the upcoming Michael Pollan event that will be held
on October 19 at Auctions by the Bay on Alameda Point. There were no other Foundation
activities to report on at this time.",LibraryBoard/2008-09-10.pdf
LibraryBoard,2008-09-10,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
September 10, 2008
C.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert had the most recent copy of the Friends newsletter and drew attention to a picture
taken at the End of Summer Reading Program Ceremony which featured several Library Board
members. The By-Law and Budget Committees have finally been convened, and they met with
the Friends' President on August 21st.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A patron requested that the ""My Space"" website be blocked, because teens use it to chat and it
distracts others who are trying to study. The Library is indeed a place to study, learn and read,
but it is also a place to attend programs, community events, and maybe have a cup of coffee in
our Café, making this a popular community meeting place. There are other sites very similar to
""My Space"" that would have to be blocked as well, and these are used by teens and adults alike.
Blocking these sites would make many of the Library's other customers very unhappy.
LIBRARY BOARD COMMUNICATIONS
President Belikove had listened to Michael Krasny's August 26 report on the future of libraries and
found it very interesting and informative. One of the items touched on corporate participation to help
fund and support Library programs, and Belikove thought this might be something to explore. Vice
President Hartigan thought this was a very good, out-of-the-box idea, although it might be a huge
administrative deal to manage. It was suggested that this venture may be better pursued by the
Foundation, as Library staff is stretched very thin already. Gaming, such as what we now have, was
another item mentioned in the report that had positive effects on bringing people to the Library.
Belikove advised the Board that Yom Kippur starts on October 8 at sundown, and by coincidence is the
night of the next Board meeting. Belikove would like to attend, and with the sun going down earlier
now, polled the Board about the possibility of an earlier start time for the meeting. The other Board
members indicated this would not be possible, so would instead try to keep the meeting on track and
have it end by 7:00. If Belikove has to leave before the meeting adjourns, Vice President Hartigan will
take over in her place.
DIRECTOR'S COMMENTS
It's once again time for ethics training. Letters will go out to all board members with details on how to
complete this mandatory instruction on-line. The training will take a minimum of two hours at the end
of which a completion certificate will be produced. These certificates all need to be turned in to the
Library Administration Office for forwarding en masse to the City Clerk. If anyone needs help
completing the on-line program, someone will be available in the Library Computer Lab to assist them.
Director Chisaki went on to talk a little about the State's and City's budget. The proposed State
Republican budget plan included suspending funding for literacy programs. Fortunately, that plan was
voted down. Walk-A-Mile for Literacy is coming up on Saturday, and it is doubly important now to
participate or give a donation with the potential budget cuts to the program coming down the road.",LibraryBoard/2008-09-10.pdf
LibraryBoard,2008-09-10,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
September 10, 2008
The Library has received grant award letters for ""On-Line Homework Help"" through Tutor.com and
also for ""Digital Story-Telling"", but no money will be forthcoming until the State's budget passes.
The Library/City budget is looking very grim. The Real Property Transfer Tax (Measure P) would
benefit the Library if it passes, but it doesn't have a champion at this point and employees of the
City/Library can't lobby for it. Member Butter indicated that the League of Women Voters just came
out in favor of the measure, however, and it will be listed on their website urging people to vote yes.
The City is putting together a factual presentation to show people where their City dollars are spent. It
must be factual and non-partisan.
The acting Finance Director was brought in to be a change agent, and is keeping everyone within their
budget lines. The Library has been asked to come up with a plan for an additional 5% cut, so a variety
of scenarios are being prepared, including completely eliminating one of the Main's regular open days
or totally closing one of the branches.
Director Chisaki went on to speak about Veicon, who is the vendor that manages our thin client (public
computers) and print system. There have been numerous problems for which Veicon has been given
deadlines to make fixes on, but they have not successfully responded to all issues. The City Attorney
has been involved with all of this, so is well aware of what is going on; it is very likely that we will
discontinue service through Veicon. Talks are already underway with Envisionware who manages the
Computer Lab equipment; they will do an install for us but don't manage thin client systems, so David
Boxton will take over the administration of this piece. Chisaki will keep the Board updated as things
move forward with the vendor change.
On the upside of things, the Library is very popular. Storytimes have reconvened and the children are
glad to be back after summer break. There have not been any incidents as yet with the students, which
is always a good thing. Ideas are being formulated for our next Community Reads program. This
year's program will have a mystery theme. The Foundation will be asked to help fund this series.
Per a request from Member Butter, Chisaki talked a little about the gift from the Shrader Family Trust.
The Shrader's lived in Alameda a long time ago, moving to Berkeley in the late ""70s. The lawyer
didn't have much information about the Shrader's and urged Chisaki to get in touch with the trustees.
Chisaki is waiting for a call back at this point. The money has been deposited into the Memorial Fund;
Chisaki would like to buy a new TeleCirc system that will cost approximately $12,000 with part of it.
ADJOURNMENT
President Belikove asked for a motion to adjourn the meeting at 7:00 p.m. Member Mitchell so moved;
Vice President Hartigan seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Library Board",LibraryBoard/2008-09-10.pdf
LibraryBoard,2008-10-08,1,"CHT
OF
of
TERKA
ORATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
October 8, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:04 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Karen Butter, Board Member
Gail Wetzork, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted and adopted on the Consent Calendar.
A.
*Report from Library Director Highlighting Activities for the Month of October 2008.
Accepted.
B.
Draft Minutes of the Regular Library Board Meeting of September 10, 2008. Vice President
Hartigan asked that additional comments be reflected under Item 6. LIBRARY BOARD
COMMUNICATIONS. Recording Secretary Merrick will revise the minutes accordingly and
include them for review in the next Board packet.
C.
*Library Services Report for the Month of August 2008. Accepted.
D.
*Financial Report Reflecting FY 2008-09 Expenditures by Fund through September 2008.
Accepted.
E.
*Bills for Ratification for the Month of September 2008. Approved.
President Belikove asked for a motion to accept the Consent Calendar, with the exception of the Draft
Minutes of the September meeting which will be revised. Member Butter so moved; Vice President
Hartigan seconded the motion which carried by a 3-0 vote.
At this point, Member Butter made a motion that Item A. Alameda Point SunCal Development Concept
Plan, under number 5. NEW BUSINESS, be moved up on the agenda as SunCal representatives were
present. Vice President Hartigan seconded the motion and all were in favor with a 3-0 vote.",LibraryBoard/2008-10-08.pdf
LibraryBoard,2008-10-08,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
October 8, 2008
A.
Alameda Point SunCal Development Concept Plan (J. Chisaki and A. Thomas)
Pat Kelleher of SunCal gave a brief PowerPoint presentation on the Development Concept Plan
for Alameda Point, and entertained questions from the Board and public members in attendance.
The plan SunCal had put together focused on being green, sustainable, transit-oriented, and
meant to leave a zero or very low carbon footprint. Mr. Kelleher said that more detailed
information was available for viewing on the website: AlamedaPointCommunity.com
Director Chisaki will ensure that Andrew Thomas of the Planning Department gets the Library
Master Plan to pass on to SunCal so they can look at where a new Alameda Point facility will fit
in. Mr. Kelleher suggested he return in a couple of months to present the findings, and talk more
in detail about where to go from there. Board Member Butter thanked SunCal for involving the
community in the whole process and thought they had done a great job.
Member Wetzork arrived during the SunCal presentation, so was not in attendance for the Consent
Calendar review and voting, nor the vote to move item 5. A. up on the agenda.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There were no comments from the public members in attendance at the meeting.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Projects (J. Chisaki)
Director Chisaki said things were moving forward; however, being so intertwined with the City
budget and the state of the economy she needed some direction from the Board. There is now a
written MOU with Public Works; $67,600 will cover the time and benefits for the employees
who work on each phase of the project. The RFP can be released in October; there will be one
architectural team and one contractor who handle the entire job. It is projected that everything
will be completed and closed out by August 2010.
It is very likely that the Library will have to take additional budget reductions and one of the
branches may have to close until funding improves. The question is do you spend money on
improvements when one branch could be closed down. Chisaki had just gotten a price quote of
$6,000 to install central air at the Bay Farm branch, which seemed quite reasonable. The City
Manager had expressed concern that with the holidays fast approaching, there might not be any
interest in the project, and suggested waiting until January 2009 to release the RFP. Each Board
Member gave their thoughts on the dilemma of moving forward now, but they ultimately were in
favor of going ahead with the process and not waiting for the holidays to pass.
NEW BUSINESS
As Item A. had been addressed earlier, the Board now moved on to Item B.",LibraryBoard/2008-10-08.pdf
LibraryBoard,2008-10-08,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
October 8, 2008
B.
Art Exhibit Committee (R. Belikove)
President Belikove commented on the current exhibit of work by Aliea Wallace, and said there
will be a photography show coming in next month. Belikove has found some Native American
artists and hopes to put something together with that group as well. Neil Tam will be joining the
Art Committee, and is their contact with the multi-cultural community. Tam currently serves as
the Chairperson for the Multi Cultural Center Board of Directors.
President Belikove had another engagement to attend, so turned the meeting over to Vice President
Hartigan to continue on.
C.
Alameda Free Library Foundation (A. Mitchell)
Director Chisaki spoke due to Member Mitchell's absence. Foundation talk centers around the
upcoming Michael Pollan program scheduled for October 19. Ticket sales are slow, but are
expected to pick up the last two weeks before the event. The Foundation continues to work on
putting together their budget and discussed how much to keep liquid and how much to invest.
Luzanne Engh, Foundation President, asked to be put on the Board's November meeting agenda
to ask what direction they would like to see the Foundation take in terms of their endowment and
what the Board would like to see it spent on. Marc Lambert mentioned that they are alternating
the monthly meetings now; the next one will be just the Executive Committee, and the following
meeting will be the full Board.
D.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert spoke about the upcoming book sale scheduled for October 17, 18 and 19. The
Friends need all the volunteers they can get to help out, so he said that if anyone can do so,
please don't hesitate. The October meeting will be held on the 27th; Director Chisaki indicated
that there isn't a room available on that night. Both the by-law and budget committees have met
and put together their proposals. The budget will be voted on at the next meeting.
Member Butter is on the mailing list for the Friends of the San Francisco Public Library, and had
a list of book sale house rules which she shared with the group. It mentioned the use of scanners
by book purchasers, and asked to know a little bit more about what that meant. Lambert said that
some people scan a couple of pages of a book to see if it is the same thing they already have in
stock, or if it might be on their ""want"" list.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
The sidewalk in front of the building is dirty, and a patron asked the Library to consider power
washing it once or twice a month. We try our best to keep the sidewalk clean of debris, and used
to wash it down with a hose every week until the drought forced us to stop. Chisaki has talked
with Public Works about getting on a regular schedule for power-washing; the company that
came in to do the sidewalks last time has since gone out of business, so they are looking for
someone else at this point.",LibraryBoard/2008-10-08.pdf
LibraryBoard,2008-10-08,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
October 8, 2008
A college student from San Francisco State requested that the Library be open more late nights
so they could come in to study. The response cited the reduction of open hours due to budget
constraints, and the hope that hours might be restored when the current crisis abates.
A note was sent to thank the Library for the latest James Lee Burke novel, Swan Peak. The
reader hopes Mr. Burke continues to publish more such works that can be enjoyed as audio
books. More thanks were given for all the services the Library provides to the community.
LIBRARY BOARD COMMUNICATIONS
Member Wetzork mentioned that there would be a forum on Measure P hosted by the Chamber of
Commerce and Alameda Business Associations at the Elks Club the following Friday at noon if anyone
was interested in attending.
Member Butter said she had subscribed to a newsletter through the Library that provides information on
new audio books. The problem is that when she looks for them, the Library doesn't have them in the
collection. Director Chisaki will check this out with the Supervising Librarian in charge.
DIRECTOR'S COMMENTS
Books had been sent through Alameda Reads to the Early Learning with Families sites in Alameda so
that they could all participate in the ""Read for the Record"" campaign designed to bring attention to the
importance of early education. There was a picture in the paper of the kids at Ruby Bridges reading the
book Corduroy by Don Freeman.
Unfortunately, the Flat Stanley program that President Belikove had requested the Library look into is a
no go. Supervising Children's Librarian Eva Volin met several times with Recreation & Parks, thinking
they might act as co-hosts. The logistics ended up being more than either department could handle, and
because there was no interest from the schools, a decision was made to scrub the attempt.
ADJOURNMENT
Vice President Hartigan asked for a motion to adjourn the meeting at 7:25 p.m. Member Wetzork so
moved; Member Butter seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Library Board",LibraryBoard/2008-10-08.pdf
LibraryBoard,2008-11-12,1,"CHT
OF
of
TERKA
ORATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
November 12, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
A.
*Report from Library Director Highlighting Activities for the Month of November 2008.
Accepted.
B.
*Revised Minutes of the Regular Library Board Meeting of September 10, 2008. Approved.
*Draft Minutes of the Regular Library Board Meeting of October 8, 2008. Approved.
C.
*Library Services Report for the Month of September 2008. Accepted.
D.
*Financial Report Reflecting FY 2008-09 Expenditures by Fund through October 2008.
Accepted.
E.
*Bills for Ratification for the Month of October 2008. Approved.
Member Butter mentioned the door count at the Main for September was much higher than in past years.
Director Chisaki explained this was because the door counter had not been working properly at first.
The branch door counts had also risen, and Chisaki said that extensive weeding was done on their
collections, making books much easier to find. Additionally, the Supervising Children's Librarian has
been bringing classes through the branches by their schools to familiarize students with this resource.
Butter also noticed that homebound patrons had declined; Chisaki said they had lost quite a few this
year, but the service is advertised around town at care homes, Mastick Senior Center, etc.
Per a question from Member Butter, Director Chisaki spoke about the state of the budget, what cuts had
already been taken, and what was on the table for the future if there was a request to cut more.",LibraryBoard/2008-11-12.pdf
LibraryBoard,2008-11-12,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
November 12, 2008
President Belikove had read in the Director's letter about the new book drop awning and shelf that will
be installed, and asked if there was a possibility of putting an additional book drop in the back of the
building. Chisaki explained this had been investigated previously, but it was found that there was no
way to accommodate a book drop at the rear of the building.
President Belikove asked for a motion to accept the Consent Calendar as presented. Member Mitchell
so moved; Member Wetzork seconded the motion which carried by a 5-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Audience member Li Volin spoke up about the recent fund-raising program the Library Foundation had
hosted with food author Michael Pollan. Ms. Volin thought the event had been absolutely fabulous, and
others in attendance at the meeting echoed her sentiments.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Projects (J. Chisaki)
23 architectural firms showed up for the mandatory branch walk-through. They asked a lot of
good questions; their proposals are due on November 24. Laurie Kozisek, project manager for
Public Works, had located floor plans for WEB and aerial photos of both branches that Director
Chisaki will put up on the webpage. The first meeting between Library, Public Works, Friends
and Foundation representatives will be on Wednesday, November 19; 5-10 meetings will be held
throughout the design phase of the project. Chisaki queried the Board on whether they would
like to see West End and Bay Farm residents on the committee so there could be community
input. Member Wetzork listed both positives and negatives for consideration; Member Butter
was very much in favor of resident participation, as was Vice President Hartigan. Chisaki said a
PowerPoint presentation could be put on the website for the community to view and submit
comments that way. Butter said that is a good idea, but believes it is key to have community
members on the committee so they can give their input ""live"" during the process. Chisaki will
move forward in contacting the people they have in mind and inquire about their availability
and/or willingness to sit on the committee.
NEW BUSINESS
A.
Proposed Donation of Art from Gary Bukovnik (R. Belikove)
The Board looked over the picture from their packet and had a lengthy discussion on where it
might be mounted. Several locations for the artwork were discussed, but due to the size of the
piece, it was difficult to come up with anything reasonable. It was requested the painting be
viewed before acceptance, to ensure it was in good shape and wouldn't need restoration efforts.
The Art Exhibit Committee was tasked with drafting an Art Acceptance Policy before the next
Board meeting, as something should be in place if the Library is offered other pieces of art.
President Belikove, as Board liaison to the Art Committee, will bring this to their next meeting.",LibraryBoard/2008-11-12.pdf
LibraryBoard,2008-11-12,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
November 12, 2008
B.
Art Exhibit Committee (R. Belikove)
The Art Exhibit Committee did not have its regular meeting in November due to it falling on
Veterans Day, however, they will meet the following Tuesday. The Art Exhibit calendar is
rapidly filling up; President Belikove mentioned the current exhibit by Peter Tonningsen, which
includes many photographic images of Alameda. There will be a display of original graphic
novel artwork coming up, and Belikove had brought in several books that were given to her by
Image Graphics of Berkeley. There will be a Mata Ortiz pottery demonstration the following
Sunday in the Library courtyard, and Belikove invited all present to attend. On November 19,
there will be a program about Alameda's Neptune Beach in the Community Meeting Rooms.
C.
Alameda Free Library Foundation (L. Engh)
Luzanne Engh, Foundation President, was in attendance to update the Library Board on what the
Executive Committee and Board have been working on. Lots of good news about the Michael
Pollan event - they netted just over $10,000 and had also made great community connections
through this effort. Special thanks go to Slow Food Alameda, who was instrumental in putting
the food part of the evening together. The restaurants that participated were delighted to be part
of the event and happy to know that it was in support of the Library.
The Foundation is reviewing and updating their mission statement and goals and objectives. The
mission idea is that the Foundation seeks private financial support to supplement City and public
funding in order to support the mission and goals of the Library, and to ensure that quality
Library services continue in Alameda, now and in the future. The Foundation has approximately
$300,000 in cash, money market funds and CDs and would like to protect the principal of it.
Instead of supporting individual programs, they would like to have guidelines for an annual
contribution to the Library who will be able to use the money as they see fit. They would also
set aside a certain percentage of any fund-raising programs they do. Engh asked the Board if
they see this as a good direction for the Foundation to be going. The Library Board thought this
was a very reasonable approach and encouraged Engh to move forward accordingly.
D.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert was not in attendance to report, but had sent President Belikove an e-mail with his
comments which she read for the Board. The book sale had been another success, netting over
$17,000. Thanks go to all who helped out, including the Coast Guard. The next Friends meeting
will be on November 17 and the agenda will include consideration of the By-Laws Committee
report, changing the membership year to coincide with the calendar year, and the 2009 budget.
The Café is now serving sandwiches from Feel Good Bakery.
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A patron wrote that the Alameda Library is too noisy. We are a community base as well as a
traditional library and before and after special programs, such as author events or storytimes,
there is more traffic and it can be louder. Staff is busy and can't always stop to ""shush"" people.",LibraryBoard/2008-11-12.pdf
LibraryBoard,2008-11-12,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
November 12, 2008
If there is a real problem with the noise level, please ask a staff person to intervene. Board
Member Butter suggested the person might use the Quiet Reading Room as an option. Director
Chisaki also noted that new signs will go up that tie in to the current ""Free2"" campaign, which
shows (by being crossed out with a big red line) that you are not ""Free2"" do things like talk on a
cell phone. This apparently has worked well in other libraries.
LIBRARY BOARD COMMUNICATIONS
There were no communications from the Board.
DIRECTOR'S COMMENTS
Director Chisaki updated the Board on the switchover from Veicon to Envisionware. Many obstacles
have been encountered during the process, and what was supposed to take 3-5 days has now taken
almost a month. David Boxton, lead on the project, has been working literally day and night, and it is
now at the point where extra help needs to be brought in to speed the process. Staff has not been given
much information about what is going on because it is possible that the City may take Veicon to court.
This has led to numerous complaints by the public who want to know what is happening, and staff can't
give any kind of explanation. One patron has now escalated his complaint to the City Council level.
Every service the Library offers is still available, with the exception of public internet access, and the
reason that is not up is because of the layers of security that need to be built in before public use. There
is a small glimmer of hope this access will be restored the following week. Vice President Hartigan
commented that this could be taken as a ""warning shot across the bow"" so to speak. If there are future
plans to upgrade computer systems we must make very sure that we are ready to respond quickly, or risk
the public's displeasure. Chisaki said that every effort had been made, with planning done far in
advance, to make this a smooth process, but with each step taken, new issues had come up regarding
what Veicon had done to our system. Once all is said and done, however, Chisaki speculates this will be
a much more manageable in-house system, as we will have full access to everything. Veicon had been
unwilling to give us this, and it was a very difficult lesson to be learned. Hartigan commented that he
didn't mean any criticism to what we had done, but ""lessons learned"" is certainly key in this situation.
CLA is coming to San Jose this weekend; Chisaki will attend some parts of the conference, working
around a scouting event that's planned. The League of Women Voters has agreed to act as host for an
""Inauguration Day"" party in January in the Community Meeting Rooms. The big wall TV and the
smaller TV on the moveable stand will be used to watch the swearing in ceremonies.
ADJOURNMENT
Board President Belikove asked for a motion to adjourn the meeting at 7:40 p.m. Member Butter so
moved; Member Wetzork seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Library Board",LibraryBoard/2008-11-12.pdf
LibraryBoard,2008-12-10,1,"Chy
OF
the
6
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
December 10, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Absent:
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
A.
*Report from Library Director Highlighting Activities for the Month of December 2008.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of November 12, 2008. Approved.
C.
*Library Services Report for the Month of October 2008. Accepted.
D.
*Financial Report Reflecting FY 2008-09 Expenditures by Fund through November 2008.
Accepted.
E.
*Bills for Ratification for the Month of November 2008. Approved.
Vice President Hartigan asked why the telephone account is in the negative on the Expenditure Status
Report. Director Chisaki explained that each department pays a monthly chargeback to IT (the Library's
share is $2,200) for debt still owed on the phone system. Being unaware of this charge, additional
money was not budgeted. Hartigan also asked why there is only $15,000 left for electricity this year.
Chisaki said a large chunk of money is already encumbered on a purchase order for Alameda Power &
Telecom, and the $15,000 is what is left after that, so we are still in very good shape. Chisaki went on to
say that if funds become available, there is already a request in to install solar panels on the Library.
President Belikove asked for a motion to accept the Consent Calendar as presented. Member Butter so
moved; Member Mitchell seconded the motion which carried by a 4-0 vote.",LibraryBoard/2008-12-10.pdf
LibraryBoard,2008-12-10,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
December 10, 2008
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There were no communications from the public members in attendance.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
In Member Wetzork's absence, Director Chisaki reported that the NLIP team met and came
up
with 4 firms to interview on 12/16/08. Contractor selection will be made that day; all firms
received our boilerplate contract with the proposal package, so the City Attorney's office has
promised to push this through quickly. The contract award is expected to go through at the
January 6 City Council meeting.
B.
Consideration of Art Donation (R. Belikove)
Space was found to hang the Gary Bukovnik painting on the first floor Lincoln Street side of the
building; it can be broken up and mounted separately. President Belikove and Supervising
Librarian Hall went to San Francisco to view the piece which looked to be in good condition.
Member Butter asked what the circumstances of the donation were, i.e., will we be able to
dispose of the piece later, or are we to keep it for perpetuity. Butter was quite concerned about
acceptance without a policy in place. Member Hartigan also pointed out this piece would take
display space away from the rotating exhibits the Library hosts. Director Chisaki asked Belikove
to tell the artist that we need to have our policy in place before taking the art. Chisaki has given
Hall some art policies from other libraries to get started on putting ours together.
NEW BUSINESS
A.
Art Exhibit Committee (R. Belikove)
President Belikove said Peggie Williams moved so is no longer on the art exhibit committee.
They need to recruit a new member, as they have only 4 now. A newspaper advertisement needs
to be placed, asking people to submit letters of interest as they did upon the committee's initial
formation. Belikove had a few possible leads, so she will make some calls first; if these people
are interested, she will ask that they submit a letter. The next exhibit coming to the Library in
January will be Chinese Brush Painting by artist Dolly Fong.
B.
Alameda Free Library Foundation (A. Mitchell)
The Foundation approved their investment policy, and the Executive Board will meet later in the
month. Instead of giving money to the Library piecemeal for individual requests, the Foundation
has decided on an annual distribution instead. This will vary on what interest has been earned,
and half of the amount that was raised throughout the year on special programs. This year's
distribution amount will be around $7,500, plus $5,000 from the Michael Pollan event.",LibraryBoard/2008-12-10.pdf
LibraryBoard,2008-12-10,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
December 10, 2008
C.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that the newsletter had come out that day, with a new feature on the
address label showing membership status. The Friends have adopted their 2009 budget; they
expect to raise $49,500 this year. The next Friends meeting will be on January 26.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A request was made for signage around the Circulation Desk instructing patrons to wait until the
previous person is done with their transaction before stepping up to the counter for assistance.
This has been a challenging area to control. With the elevator, staircase and express check-out
stations right there, it is difficult to clearly form a line. Some new signage alternatives will be
given a try. A request was made that I.D. be required along with your library card to check out
books. That way, if someone steals your card, they would not be able to use it. It is important to
keep your library card as secure as you would a credit card, and report its loss immediately.
LIBRARY BOARD COMMUNICATIONS
Board Member Butter mentioned watching the City Council meeting, and how confusing it had been
when discussion was held on how much bond money proceeds were available for Library construction.
The Interim Finance Director had been talking about a special fund that pays the debt service for the
Library. Finance will send a report to Council with a full explanation, and better numbers will be
available for Director Chisaki after her meeting with Finance staff on the following day.
DIRECTOR'S COMMENTS
Chisaki reminded Board members to do their AB1234 ethics training so the certificates can be turned in
to the City Clerk's office. ""The Buzz"" - a newsletter from the Harbor Bay Athletic Club - is out and it
lists the Library's upcoming programs and events, The Art Exhibit Calendar will be included in Board
packets starting in January. On January 20th, the League of Women Voters, the Friends of the Alameda
Free Library and the Alameda Free Library will co-host an inauguration viewing event, starting at 7:30
a.m. in the Regina K. Stafford Community Meeting Rooms.
ADJOURNMENT
President Belikove asked for a motion to adjourn the meeting at 7:15 p.m. Vice President Hartigan so
moved; Member Mitchell seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Library Board",LibraryBoard/2008-12-10.pdf
LibraryBoard,2009-03-11,1,"OF
An
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
March 11, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Karen Butter, Board Member
Alan Mitchell, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of March 2009.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of February 11, 2009. Approved.
C.
*Library Services Report for the Month of January 2009. Accepted.
D.
*Financial Report Reflecting FY 2008-09 Expenditures by Fund through February 2009.
Accepted.
E.
*Bills for Ratification for the Month of February 2009. Approved.
Vice President Hartigan asked Director Chisaki to go into a little more detail about the decreases in the
activity report. Chisaki said there were more open hours in 2008, and in an hour to hour comparison of
checkouts, statistics are actually up. Database searching is down mainly due to internet speed. The main
line coming in is the problem, nothing internal.
Bob Haun is still working on getting LEED certification; he receives periodic progress updates and
responds to questions. It still looks good for a silver certification at this point.
President Belikove asked for a motion to accept the Consent Calendar as presented. Vice President
Hartigan so moved; Member Mitchell seconded the motion which carried by a 5-0 vote.",LibraryBoard/2009-03-11.pdf
LibraryBoard,2009-03-11,2,"Page 2 of 3
Minutes of the Alameda Free
Library Board Meeting
March 11, 2009
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There were no communications from the audience members present.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
The project team met on the previous Wednesday. Noll & Tam walked everyone through the
branch reports and discussed must dos (modifications required by law), strongly recommended
items (these are suggested but not required), and recommended items. The team will meet again
the following Wednesday, and a staff session is scheduled for March 30. The WEB community
meeting was held March 10 with about 20 people attending. The BFI community meeting will be
held on March 12. The branch meetings were announced in the papers, posted on the City web
page and at both branch locations. Vice President Hartigan felt the WEB meeting was a success
with lots of good comments from both staff and the public, and that the project is heading in the
right direction.
NEW BUSINESS
A.
Art Exhibit Committee (R. Belikove)
President Belikove said there are currently two exhibits in the building; collages by artist Mark
Fox-Morgan line the walls of the second floor, and the Alameda Women artists have their works
displayed in the Stafford Rooms on the first floor. Belikove felt the reception held the previous
week had been very well done, and there's been good newspaper coverage, especially by the
Alameda Sun. The Art Exhibit Committee will meet the following morning and discuss the art
openings, planning who to advise/invite, etc.
B.
Alameda Free Library Foundation (A. Mitchell)
Director Chisaki had attended the Foundation's Executive Board meeting, and reported to them
on the branch project. The Foundation is considering selling shelves in the renovated branches.
C.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that the Friends monthly newsletter had just come out, and that the
Friends next book sale will take place on the weekend of May 1, 2 and 3.
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Teens on MySpace are a distraction to other library users. The Library has become a community
meeting place, yet efforts are made to maintain quiet. Ask a staff member for assistance if it is
needed. Please re-order Queens Fool by Philippa Gregory. Two copies were ordered; it was not
known that the original copy was lost.",LibraryBoard/2009-03-11.pdf
LibraryBoard,2009-03-11,3,"Page 3 of 3
Minutes of the Alameda Free
Library Board Meeting
March 11, 2009
LIBRARY BOARD COMMUNICATIONS
President Belikove asked if the Library offered employment assistance. Director Chisaki said they had
tried for a grant being offered for this type of program, but did not get it. The Library, Recreation & Parks
Department, Alameda Youth Collaborative and the College of Alameda are currently teamed up to put on a
workshop for teens titled ""You're Hired - Secrets of a Good Job Interview"".
DIRECTOR'S COMMENTS
Library Legislative Day will be on April 15, and Director Chisaki asked the group if anyone wanted to
attend with her. President Belikove was interested, however, would be coming back from a trip the
previous day, and would have to let Chisaki know later. Marc Lambert also expressed interest, and will
check his schedule for availability. Honora Murphy is already confirmed to attend.
ADJOURNMENT
President Belikove asked for a motion to adjourn the meeting at 7:20 p.m. Member Butter so moved;
Member Mitchell seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chanda
/Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-03-11.pdf
LibraryBoard,2009-05-13,1,"Chy
OF
N°
&
TERKA
GRATER
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
May 13, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Gail Wetzork, Board Member
Absent:
Karen Butter, Board Member
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of May 2009.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of March 11, 2009. Approved.
C.
*Library Services Reports for the Months of February and March 2009. Accepted.
D.
*Financial Report Reflecting FY09 Expenditures by Fund for March and April 2009. Accepted.
E.
*Bills for Ratification for the Months of March and April 2009. Approved.
There were no questions or comments from the Board, so President Belikove asked for a motion to
accept the Consent Calendar as presented. Vice President Hartigan so moved; Member Wetzork
seconded the motion which carried by a 3-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There were no comments.",LibraryBoard/2009-05-13.pdf
LibraryBoard,2009-05-13,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
May 13, 2009
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Christopher Noll and Alyson Yarus of Noll & Tam were in attendance at the Board meeting to
give input and answer any questions the Board might have. Director Chisaki said the NLIP team
had met the previous Wednesday to go over scope of work. Cost estimates had come in much
lower than expected, so it looks like everything on the list will be done. Member Wetzork
praised Noll & Tam for their work in keeping costs under the budgeted amount.
Director Chisaki went over the proposed improvements for each branch, and asked the Board if
they had a preference on which branch would go first. Chisaki had met with Member Butter the
previous week; she had been pleased with the direction the NLIP team was taking, and was in
favor of having the Bay Farm Island branch renovated first. After more discussion, Member
Wetzork made a motion to accept the recommendations from the NLIP team for the final scope
of work, and to accept the recommendation that the Bay Farm Island branch be the first
renovation done. Member Hartigan seconded the motion which carried by a 3-0 vote.
Marc Lambert asked where the $100,000 the Friends had pledged towards the renovation effort
would be used. Director Chisaki said that it may go towards art for the branches. President
Belikove said the Art Exhibit Committee would like to be in on selection of the branch art.
NEW BUSINESS
A.
Art Exhibit Committee (R. Belikove)
President Belikove said the Art Exhibit Committee is hugely successful, with shows scheduled
through March 2010. Comic book artist Eric Larsen has his work up now, and will be doing a
demonstration in conjunction with his reception on May 20th. The Committee is building their
publicity list and trying to contact more organizations that may be interested. Vice President
Hartigan mentioned how great the Wood Museum of History was this year, as the kids had really
done a fantastic job. The next exhibit will be by Multi-Cultural Center artists.
B.
Alameda Free Library Foundation (A. Mitchell)
Director Chisaki said the Foundation's executive board met last month, and the full Board will
have their next meeting on May 18th; it is expected they will vote on naming the Children's
Programming Room after Jane Felker. The Foundation will be hosting the June Chamber Mixer
on Wednesday, June 10. The Board will receive invitations to this event.
C.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert said they were nearing a critical situation with the Café. Many of the volunteers
who had regular shifts have moved on to other things and it has been hard to fill their slots.
Lambert encouraged everyone to be on the lookout for people who might want to get involved.",LibraryBoard/2009-05-13.pdf
LibraryBoard,2009-05-13,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
May 13, 2009
D.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
Please enable the time on the computer internet terminals, not to show how much time is
remaining in a session, but the actual time clock. In order to show the clock, other items would
also be revealed, but we are currently investigating another way to do this, time permitting.
Please fix the computer system; 12 minutes without movement is very painful, and you can't get
anything done. We have reached reliable speeds with our internet service provider, and
apologize for the unhappy experience. In the future, please ask for assistance with your problem,
and staff may be able to troubleshoot it.
LIBRARY BOARD COMMUNICATIONS
Vice President Hartigan asked about the consumer product regulations regarding lead in children's
books. Chisaki explained that books printed before 1985 are being removed and boxed while awaiting a
final decision on what will be done. In relation to a comment by President Belikove on a library that
was lending prom dresses, Hartigan remarked that he had read about a bike lending library as well.
Hartigan then asked Director Chisaki to talk a little about the current budget situation. Chisaki noted
that over the past three years, the Library has cut about 21% from its budget, so will not be asked to cut
more in the next fiscal year. Current staff will be retained, but there will be no part-time pay increases
granted. President Belikove inquired whether the Foundation or Friends might be willing to provide a
monthly stipend to help relieve the staffing burden. Chisaki indicated these organization's monies are
not meant for that type of support, as that is something the City is supposed to provide. What the City
does not provide are funds for public IT needs, and the Foundation is behind that.
Vice President Hartigan mentioned that he was happy to see that the LEED certification is approaching
its end of days. Chisaki said that a letter from Alameda Municipal Power (AMP) has gone out giving
the Library renewable energy credits, and all questions posed by the U.S. Green Building Council have
been responded to. It is hoped we will get silver certification, but if not we will appeal the decision.
DIRECTOR'S COMMENTS
There were no comments.
ADJOURNMENT
President Belikove asked for a motion to adjourn the meeting at 7:25 p.m. Vice President Hartigan so
moved; Member Wetzork seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Janichina
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-05-13.pdf
LibraryBoard,2009-06-10,1,"RE
TEREA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
June 10, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:07 p.m.
ROLL CALL
Present:
Ruth Belikove, President
Mike Hartigan, Vice President
Karen Butter, Board Member
Gail Wetzork, Board Member
Absent:
Alan Mitchell, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of June 2009.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of May 13, 2009. Approved.
C.
*Library Services Report for the Month of April 2009. Accepted.
D.
*Financial Report Reflecting FY09 Expenditures by Fund for May 2009. Accepted.
E.
*Bills for Ratification for the Month of May 2009. Approved.
Member Butter asked Director Chisaki to talk about the solar panel project planned for the Main Library
with part of the City's federal stimulus money. Out of the $640,600 total package, the solar panel
project would use an estimated $414,000. Once these panels are installed and functioning, the Library
should realize a 12% savings on electric costs from what we currently pay.
President Belikove asked for a motion to accept the Consent Calendar as presented. Vice President
Hartigan so moved; Member Butter seconded the motion which carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.",LibraryBoard/2009-06-10.pdf
LibraryBoard,2009-06-10,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
June 10, 2009
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki reported that the NLIP team had not met since the last Library Board meeting,
and the only new thing to bring up is that Noll & Tam has asked for an increase in their fees due
to the larger scope of work. They are asking for a total of about $70,000 more, so the Public
Works Project Manager is taking a closer look at the figures to ensure they are reasonable.
Chisaki will get more details and bring them to the next Board meeting.
Member Butter asked about the branch art part of the project. Director Chisaki has attempted to
contact the art consultant (Regina Almaguer) used previously and is waiting for a response. Staff
liaison to the art exhibit committee, David Hall, has suggested that Ruth Belikove and Sue
Baizerman from the committee be part of the branch art project; Arta Benzi-Youssef, Branch
Supervisor, will be the chair.
NEW BUSINESS
A.
Resolutions of Appreciation for Library Board Service for R. Belikove and A. Mitchell (J.
Chisaki)
Director Chisaki read President Belikove and Member Mitchell's resolutions of appreciation for
their service on the Board. Unfortunately, Member Mitchell was absent due to health issues,
however, Belikove made a short farewell speech to the Board.
B.
Art Exhibit Committee (R. Belikove)
President Belikove mentioned the Erik Larson comic book exhibit that had been at the Library.
There was a drawing demonstration and reception for the artist that about 25 people attended.
The current exhibit by the Alameda Multi-Cultural Center is mounted on the second floor and in
the Community Meeting Rooms; their art reception had just been held the previous week.
C.
Alameda Free Library Foundation (A. Mitchell)
The Foundation hosted Chamber Mixer was in progress in the downstairs Community Rooms
during the Board Meeting and most of the Board had visited the event prior to coming upstairs.
In Director Chisaki's absence, Supervising Librarian David Hall will speak on behalf of the
Library. The Foundation will be hosting Walter Mayes (aka Walter the Giant Storyteller) in
December; teachers and parents will be encouraged to come, and Books, Inc. will be on hand.
Walter's program will be centered on recommending good books for young people.
D.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that the Friends are now off for the summer, so their next meeting will be
August 17. The newsletter had come out the previous week via e-mail.",LibraryBoard/2009-06-10.pdf
LibraryBoard,2009-06-10,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
June 10, 2009
E.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
A request to purchase Rosetta Stone was made. The Library can't afford to subscribe to their
database. It would cost $1,595 for one language, and there are no special price breaks for
libraries. A request for the DVD ""The Back Yardigans"" was made - it will be purchased, but is
not available yet.
LIBRARY BOARD COMMUNICATIONS
Vice President Hartigan had a question on the number of computers that seem to be out of order. He
had been trying to do a catalog search about a week prior, and ended up going to a number of different
computers before he could find one that was working. Director Chisaki indicated that there had been
some problems on both the public and staff sides with the computers going up and down for a couple of
weeks. It had been discovered that something was plugged in wrong, but once that was corrected, the
issue resolved itself. Chisaki will do a random check once a month of all the computers to find out how
many are down, and report that back to the Board. A secondary issue is the slowness of the computers
that are working. Once Hartigan finally found a computer he could use, it was very slow to respond.
DIRECTOR'S COMMENTS
Director Chisaki announced that the Library has finally received the silver LEED certification plaque
from the US Green Building Council. It will be mounted on the first floor on the wood paneling next to
the lobby bulletin board. The official unveiling ceremony will be held in July.
With the Board losing two members, Chisaki encouraged everyone to be on the lookout for potential
new members as there are no current applications on file in the City Clerk's Office. Because the Board
will be left with just three members, and one member has already indicated they will be on vacation
during the August meeting, a discussion will be held at the July meeting about the possibility of going
dark in August.
ADJOURNMENT
President Belikove asked for a motion to adjourn the meeting at 7:28 p.m. Board Member Butter so
moved; Vice President Hartigan seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
(
Jane Chisaki, Library Director
and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-06-10.pdf
LibraryBoard,2009-07-08,1,"OF
of
8
TERKA
Minutes of the
ALAMEDA FREE LIBRARY BOARD
July 8, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Mike Hartigan, Vice President
Karen Butter, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of July 2009.
B.
*Draft Minutes of the Regular Library Board Meeting of June 10, 2009.
C.
*Library Services Report for the Month of May 2009.
D.
*Financial Report Reflecting FY09 Expenditures by Fund for June 2009.
E.
*Bills for Ratification for the Month of June 2009.
Member Butter noted that there is a general decline in doorcounts and internet log-ins. Director Chisaki
had also noticed this, and had made sure the door counter was functioning properly. There doesn't seem
to be an easy explanation for the downturn in these statistics. It was then noted that the children's
circulation count at the Bay Farm Island branch had gone up. Chisaki said that Supervising Children's
Librarian, Eva Volin, had been busily weeding that branch's collection, the circulation increase being
the ultimate result of that effort.
Member Butter then asked about the projected total budget number for the new fiscal year. Director
Chisaki said the latest number stands at about 3.1 million, which is a decrease of approximately
$200,000 from the last fiscal year. Chisaki then went on to explain how the budget categories break out
for the new year. Butter requested that Chisaki put together budget figures for the last 5 years, breaking
out categories of particular interest: contracts, IT, personnel and collections. Chisaki will pull the
numbers together and provide them to the Board at the next meeting.",LibraryBoard/2009-07-08.pdf
LibraryBoard,2009-07-08,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
July 8, 2009
Member Butter mentioned that she would have liked to see additional information in the previous
meeting's minutes. Specifically, her question on what the Art Committee's charge will be when
assisting to select art for the remodeled branches. Butter feels there is a definite need to clarify roles and
responsibilities. As part of this, Chisaki had started talks with a representative of the Public Art
Commission, and among other things, he had advised her that if a selected piece is valued at under
$200,000, it will not have to go before the Public Art Commission for approval.
Vice President Hartigan called for a motion to accept the Consent Calendar as presented. Member
Wetzork so moved; Member Butter seconded the motion which carried by a 3-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki referenced the reports in the board packet from both Alyson Yarus and Laurie
Kozisek detailing the proposed fee increase requested by Noll & Tam. The firm is asking for a
total of $318,000, which is $20,000 above the contingency fund, and there has been no sign of
deliverables yet. Vice President Hartigan said there needed to be some push-back from our side,
as it appears the Public Works Project Manager is willing to accept the fee increase without good
justification. There was a consensus among the Board that the RFP had been poorly written,
giving Noll & Tam the opportunity to seek the increase. There was a good bit of discussion
surrounding this, and in the end, it was decided that a strong letter be written to Noll & Tam
under the Board's signature. Vice President Hartigan volunteered to draft up this letter for the
Board's review and input.
NEW BUSINESS
A.
Election of Officers (M. Hartigan)
Member Butter nominated Vice President Hartigan for the office of President; Member Wetzork
seconded the motion and all were in favor. Member Wetzork nominated Member Butter for the
office of Vice President; President Hartigan seconded the motion, and all were in favor.
B.
Discussion on Possibility of Going Dark for August Library Board Meeting (J. Chisaki)
Because one of the three remaining Board members will be on vacation during the August
meeting, the Board discussed the possibility of going dark. It was decided to keep the meeting as
scheduled for the time being, then cancel by a deadline of August 3rd if there appears to be no
pressing reason for the meeting to occur.",LibraryBoard/2009-07-08.pdf
LibraryBoard,2009-07-08,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
July 8, 2009
C.
Alameda Free Library Foundation (J. Chisaki)
The full board had just met; there are several members whose terms are finished and there seems
to be no interest in re-upping. It was also reported that the Foundation is opening a Schwab
investment account.
D.
Friends of the Alameda Free Library (M. Lambert)
The Café Committee recently turned over $10,000 to the Friends, part of this being profits and
part is re-paying start-up costs. There is an urgent need for more volunteers to run the Café.
There will not be a July meeting of the Friends.
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Vice President Butter said that she had been trying to get into the Library catalog a week or two back,
and it had been down most of the day. The system filtering software had been recognizing the ILS
software as an intrusion and was effectively blocking it. Staff needs to look at and update Internet
policies. The last update was done in 1998.
DIRECTOR'S COMMENTS
The LEED Silver Certification plaque will be unveiled on July 21. The City Council has been invited;
Bob Haun and Honora Murphy will be there, as well as the USGBC's regional rep. A new brochure has
been prepared detailing the building's ""green"" features, and will be used as an ongoing handout.
The End of Summer Reading Program Celebration will take place on August 19; President Hartigan will
speak for the Board. Magic Dan will be the evening's entertainment, and all board members indicated
they will be present for the ceremony.
The City Manager and Department Heads will host a City picnic for all employees on August 14. The
Library has been given the okay to close at 12:30 on that day.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 7:45 p.m. Member Wetzork so moved; Vice
President Butter seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-07-08.pdf
LibraryBoard,2009-08-20,1,"OF
of
$
The
DRATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
August 20, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:12 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Karen Butter, Vice President
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of August 2009.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of July 8, 2009. Approved.
C.
*Library Services Report for the Month of June 2009. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for July 2009. Accepted.
E.
*Bills for Ratification for the Month of July 2009. Approved.
After reviewing the Library's budget numbers for the last five years, Vice President Butter asked why
the overall budget was going up instead of down. Director Chisaki explained that some Memorial Fund
monies are being used to supplement the City's funding contribution. The Library also got some extra
money from the City to pay for utilities and services it had not been paying in previous years. Butter
asked Chisaki to provide a revised report with an extra column showing additional expenses, and to have
it broken out by City funds as opposed to the non-sustainable memorial fund monies.
With the Library now being broken out into specific programs, the expenditure report also breaks out
that way and it is very difficult to get the big picture. Finance is working on building a new report to
once again incorporate the information. President Hartigan also pointed out that the Check Register
showing payments made in July (period 1 of FY10) showed the accounting period to be 2/10. The
payments shown, however, were all made in July. Recording Secretary Merrick will check into this.",LibraryBoard/2009-08-20.pdf
LibraryBoard,2009-08-20,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
August 20, 2009
President Hartigan asked for a motion to accept the Consent Calendar as presented. Member Wetzork
so moved; Vice President Butter seconded the motion which carried by a 3-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert had attended one of the SunCal presentations and said that having a Library at Alameda
Point had been mentioned several times. Board Member Wetzork said he had also attended a SunCal
presentation that morning, and agreed that building a Library was talked about quite a lot.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Public Works Project Manager Laurie Kozisek and Chris Noll from Noll & Tam were in
attendance to talk about the project. President Hartigan wondered what stage of the process the
project was in; Noll said it is in pre-schematic design phase. Hartigan said the Board had a very
spirited meeting last month after Alyson Yarus' letter regarding the fee increase had been
reviewed, and indicated that fees should reflect what work was being done. It was further noted
that the original RFP had been misstated as far as available monies for the project.
Hartigan was disappointed because at the NLIP meeting, Yarus had talked a little about a
lighting consultant, but it never went further than that. Now, suddenly, this had been added to
the project without any formal approval by the team. Vice President Butter said there had been a
lack of communication all around, and something like this should have been well documented.
Butter voiced another concern about how to stage construction. It had always been the intent to
do the branches separately, but now it seems that the architects were unclear on this point and
had assumed these projects would be simultaneous. Noll explained that their proposal had been
submitted assuming the work would be simultaneous, and during the interview process found out
that would not be the case, so apologized for the poor communication.
Hartigan said if the fee increase is above the 20% contingency for design, they would have to go
to Council for an approval, and that certainly wouldn't look good at this early stage. Kozisek
said this was only the design contingency and not the construction contingency, and indicated it
would not have to go to Council as they were staying within that 20%. Hartigan stated very
strongly that he needed Kozisek to be an advocate for the City and not for the architect, and he
didn't believe this was the case. Kozisek disagreed, saying that when she got the request for a
fee increase, she had done some research on industry standards, and what Noll & Tam were
asking for was slightly below that standard. The scope of work had increased and the total dollar
figure in the RFP was inaccurate.
Hartigan indicated he was now on board with what was being talked about money-wise, but
would like to have seen the NLIP involved in the decision on whether they would need a lighting
or furniture consultant. Butter confirmed this point as well. Noll said he would provide a
document showing the breakdown of charges for the lighting and furniture consultants.",LibraryBoard/2009-08-20.pdf
LibraryBoard,2009-08-20,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
August 20, 2009
Roles were discussed. Kozisek is responsible for communicating with the architect and reporting
back to Director Chisaki. Chisaki communicates with the Board and the NLIP committee. The
NLIP is a decision-making body, and they should have been the ones to reach agreement on the
lighting consultant issue. During the design phase, NLIP looks at schematics and decides on
interior finishes and furnishings. Hartigan told Noll that the NLIP meetings would be driven by
Noll & Tam's schedule. As soon as Noll has something to bring to them, Chisaki will schedule a
meeting. If not all members are present, whoever is there will make the necessary decisions. If
needed, the NLIP meeting could be directly followed by a Special Library Board meeting. Noll
indicated he would like to meet twice with the NLIP; once during schematic design and a second
time during design development.
Kozisek asked what she would need to do to get the Board's support. Butter reiterated that
communication is absolutely essential, and that Kozisek needs to be the City/Library's advocate.
Hartigan said the construction administration fee is the budget issue for him. Kozisek said that
industry standards for this are 15-18%, and Noll & Tam is only asking for 12.5%, making this a
reasonable fee request. She asked if the Board could come to a decision to move forward,
accounting for the error in the RFP on the total monies available for the project.
Due to the RFP inaccuracy, Butter made the following motion: To support paying the architect
regarding difference in cost between original and proposed fees through the bidding phase, to
reflect the actual amount available in project (2.1 million, not 1.6 million for construction);
construction admin not addressed at this time. Member Wetzork seconded the motion which
carried by a 3-0 vote. Butter also gave direction encouraging there to be better communication
between the architect, project staff and the NLIP committee, to avoid any further delays in the
project.
The Board thanked Kozisek and Noll for coming in and talking through the project details with
them.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The Foundation did not meet in August. President Luzanne Eng is busily working on the ""Live
at the Library"" concert series. Three music programs are planned for September 26, October 24
and November 21. The cost will be $25 per concert or $60 for the series. The tickets should be
arriving the following week.
B.
Friends of the Alameda Free Library (M. Lambert)
The next book sale will take place October 16, 17 and 18. Marc Lambert said that the East Bay
Express had voted the Alameda Friends of the Library book sale to be the best. The Friends had
their first budget meeting and found themselves ahead of projections by about $1,000.",LibraryBoard/2009-08-20.pdf
LibraryBoard,2009-08-20,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
August 20, 2009
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron was disappointed to find that the ""Last Unicorn"" DVD was missing. This item has
been added to the re-order list.
LIBRARY BOARD COMMUNICATIONS
Vice President Butter mentioned an e-mail from Audrey Lord-Hausman which talked about a project
which is very similar to our California of the Past Digital Storytelling funded by a grant from the State.
Supervising Librarian David Hall has a master DVD of stories to take out into the community. Butter
wondered what the cost would be to add sub-titles to the stories.
President Hartigan mentioned that the End of Summer Reading Program Celebration was great, and his
kids always look forward to it.
DIRECTOR'S COMMENTS
The League of Women Voters will sponsor a showing of ""Iron Jawed Angels"", a film about the
women's suffrage movement, at the Library this coming Sunday. With school beginning next week,
storytimes will also start back up.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 8:08 p.m. Board Member Wetzork so
moved; Vice President Butter seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jane Chink
(Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-08-20.pdf
LibraryBoard,2009-09-09,1,"CITY OF an
se
&
TERIA
ORATEIO
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
September 9, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:11 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Karen Butter, Vice President
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for September 2009. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of August 20, 2009. Approved.
C.
*Library Services Report for the Month of July 2009. Accepted.
D.
*Financial Report Reflecting FY 10 Expenditures by Fund for August 2009. Accepted.
E.
*Bills for Ratification for the Month of August 2009. Approved.
President Hartigan asked for a minor wording change to the August minutes on page 2 under Unfinished
Business, item A, paragraph 4 which reads in part "" but would have liked to have been involved in
the
decision
Recording Secretary Merrick will change this to read "" but would have liked to have
seen the NLIP involved in the decision "" - this statement was made in regards to hiring a lighting
consultant for the branch improvement project.
Vice President Butter asked if the issues with the financial reports had been resolved. Director Chisaki
explained that the budget numbers had not been dropped in yet, so the encumbrances/expenditures still
make it look as though the Library is over budget in all accounts. The check register accounting period
issue has been discussed with Finance; this is a ""canned report"" and apparently has always printed out
this way. Finance has put in a trouble ticket with the vendor, SunGard, to see if they have a way to fix
the report so that the selection criteria and accounting period match up.",LibraryBoard/2009-09-09.pdf
LibraryBoard,2009-09-09,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
September 9, 2009
Butter asked Chisaki what she would conclude about the Annual Comparison Report. Chisaki said it is
hard to gain any meaningful impressions of trends with all the inconsistencies in hours in the past years:
moving to the new building and being closed for a period of time, and then most recently reducing open
hours. Also in the mix was the changeover from Veicon which left the Internet down for three months.
A bit of discussion ensued and it was decided in the end that next year, looking at the numbers in a
slightly different way, perhaps averaging open hours per year, looking at circulation counts per hour,
would be more telling. This change should provide a truer view of overall performance statistics.
President Hartigan asked for a motion to accept the Consent Calendar as presented, noting the wording
change in the August meeting minutes. Vice President Butter so moved; Member Wetzork seconded the
motion which carried by a 3-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Board Member Wetzork mentioned talking with the owner, Mike, of Coffee & Tea Traders out on Bay
Farm Island, who was a sponsor for the Adult Summer Reading Program. Mike was wondering why
there aren't expiration dates on the gift certificates, as this makes it an open-ended donation. Director
Chisaki will check with staff to find out who was the original contact with the business and have them
get back to Mike.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
The next meeting of the NLIP will be on September 30. Alyson Yarus will be in attendance and
will have drawings and color palettes to look at. The Public Art group meets tomorrow evening;
notes from this meeting will be included in the next Board packet. Regina Almaguer's contract
has been through the City Attorney's office and it is expected back from her (signed) this week.
Branch construction will probably not start until April next year. The original plan was to have it
start in January; Bay Farm Island will still go first, West End will follow. Vice President Butter
asked the Board if they were comfortable with the timeline. President Hartigan said it is pretty
compressed, but as long as there is no slippage, it looks doable. Butter said it is important to
inform the City Council of the new timeline, making sure first that the architects and project
manager think the dates look good. President Hartigan said the projects will also have to pass
DSA (Division of the State Architect) approval because the libraries are public buildings.
NEW BUSINESS
A.
November Library Board Meeting Date Falls on Veterans' Day Holiday (J. Chisaki)
With the November meeting date falling on Veterans' Day this year, Director Chisaki polled the
Board on their preference of either changing the date or cancelling the meeting. Member
Wetzork asked how much business the Board would normally be handling at this time of year.",LibraryBoard/2009-09-09.pdf
LibraryBoard,2009-09-09,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
September 9, 2009
Chisaki replied it would be somewhat the same as the current meeting, however, because of the
branch project being underway, some conversation on that may be necessary. After a bit of
discussion, the Board thought the meeting should stay calendared, moving it one day forward to
Thursday, November 12. Chris Noll and Laurie Kozisek will be invited to this meeting.
B.
Alameda Free Library Foundation (J. Chisaki)
The Foundation did not meet in August; the next meeting is on September 21. Foundation
President Luzanne Engh continues to work very hard on the ""Live at the Library"" concert series.
Tickets are now out and are being sold at Books Inc. on Park Street, Wescafé on Webster Street,
Dewey's Friends Café in the Main Library and by Foundation members. Tickets can also be
purchased on-line through the Foundation's website and at brownpapertickets.com The
Foundation would like to make about $3,000 total on the ticket sales for the three concerts.
Additional funds will be raised through sales of wine and light refreshments.
C.
Friends of the Alameda Free Library (M. Lambert)
The Friends book sale is October 16, 17 and 18. Adair Jorgensen is the contact person for
volunteers that would like to work the sale. The Friends have about 350 members now as their
regular core group. The bookshelves by the Café made $798 over the summer, and pilferage has
gone down. The Friends are currently nominating and electing officers for President and Vice
President; John Quick will continue on as Treasurer and Cindy Silva continues as Secretary.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki had sent an e-mail informing the Board that former City Manager Jim Flint had passed
away the previous weekend after a long battle with cancer. Former City Manager Debbie Kurita has
gone to the City of San Bernardino as their Assistant City Manager, and former Assistant City Manager
David Brandt is starting as City Manager for the City of Redmond, Oregon the following week.
Former Library Board member Leslie Krongold is now on the City's Commission on Disability Issues.
The commission is putting on an event that will bring together different organizations that provide
services and resources for the disabled. This event will be held at the O'Club on October 24.",LibraryBoard/2009-09-09.pdf
LibraryBoard,2009-09-09,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
September 9, 2009
The Public Works Department is putting on 6 weeks of ""recycling storytimes"" at the libraries. Spanish
storytimes will start up again in October; Chinese storytimes are still running but are rather spotty.
Marc Lambert asked if there was anything new on the solar panel project. Director Chisaki has heard
nothing at this point but expects to hear from Alameda Municipal Power when things are ready to move
forward.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 7:00 p.m. Vice President Butter so
moved; Member Wetzork seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-09-09.pdf
LibraryBoard,2009-10-14,1,"any
OF
Re
TERHA
ORATER
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
October 14, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:11 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Karen Butter, Vice President
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for October 2009. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of September 9, 2009. Approved.
C.
*Library Services Report for the Month of August 2009. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for September 2009. Accepted.
E.
*Bills for Ratification for the Month of September 2009. Approved.
President Hartigan asked why there were zero dollars budgeted for General Office Supplies. Director
Chisaki explained that all categories with a zero budget are being supported by money from our
Memorial Fund. Because the City is not providing the dollars from the General Fund, it will always
appear that there are zero dollars available. Hartigan also noted the Electricity expenditures are already
at 91%; that is money encumbered but not yet spent. He also questioned why we have two separate
telephone charges. Chisaki explained that one is actually to pay for telephone usage, and the other is for
the City-wide phone system that all Departments share payment of.
The Library has changed audiobook vendors, so statistics are way down. There are still bugs being
worked out, and new titles are slowly being added to the collection. Circulation is up, but doorcounts
are down; Director Chisaki can find no real reason or explanation for this.
President Hartigan asked for a motion to approve the Consent Calendar as presented. Member Wetzork
so moved; Vice President Butter seconded the motion which carried by a 3-0 vote.",LibraryBoard/2009-10-14.pdf
LibraryBoard,2009-10-14,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
October 14, 2009
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Li Volin was present and expressed to the Board how much she and her grandchildren had enjoyed the
Library's summer programming. She had also attended the first ""Live @ the Library"" concert in
September, and thought it had turned out to be a huge success.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
The-NLIP team selected the green color palette for the Bay Farm Island branch; the West End
branch will have cork flooring, and new lighting schemes were also decided upon. The next
NLIP meeting will be on November 4. A representative from Noll & Tam, Project Manager
Laurie Kozisek and City Engineer, Barbara Hawkins will all be in attendance at the November
12 Library Board meeting to give an overview of the project. Color palette boards will be
brought in to give a better idea of the true colors; a list of add and delete alternatives will be
presented, and the team will be ready to address any areas of concern from the Board. The team
will go back to the City Council after January 1; they are already aware that the project timeline
has slipped due to the disagreement over fees.
NEW BUSINESS
A.
Library Board Packet Electronic Delivery Option (J. Chisaki)
Director Chisaki asked the Board if they would be in favor of receiving their packets via e-mail.
The one issue of concern with this delivery option is that if a problem occurred down the line,
their e-mail accounts might be subject to review, meaning everything would be under scrutiny,
not just the information sent to them relating to Library Board business. The members asked if
they could be provided with City e-mail addresses they would use for board business only, and
Chisaki advised that she would check into it. A few other concerns were discussed and Chisaki
indicated she would talk to the City Attorney for guidance. Overall, the Board was receptive to
the idea and will give it further consideration when they get additional information.
B.
Alameda Free Library Foundation (J. Chisaki)
The first ""Live @ the Library"" event was a smashing success, and a raffle and silent auction will
be added for the remaining two concerts. The second concert is close to sold out, and over half
the tickets for the third concert have already been purchased.
C.
Friends of the Alameda Free Library (M. Lambert)
The Friends Book Sale is on for the following weekend, October 16, 17 and 18, and Marc
Lambert expects it to be a bigger success than ever due to the East Bay Express review calling it
the ""Best Book Sale in the Bay Area"".",LibraryBoard/2009-10-14.pdf
LibraryBoard,2009-10-14,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
October 14, 2009
Director Chisaki informed the Board that library staff members will attend the Friends meeting
on October 19 to ask for next year's program funding, and the Friends have a formal budget.
Nominations for Friends officers are as follows: Kris Matarrese, President, Cindy Silva, Vice
President and John Quick continuing as Treasurer. They are still looking for a Secretary. Voting
will take place at the November meeting.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
The Friends offer early entry for teachers to purchase books at their sale. As part of what the Interim
City Manager calls the ""School Linkages"" program, the Children's Department invites every 1st grade
class to come for a tour of the Library, calling it the ""First Grade, First Card"" program.
The solar panel application was approved and Alameda Municipal Power will hear soon on when we
will receive the funding for that.
The Mayor nominated one person for the Library Board, and it is hoped there will be an additional
nomination made at the next meeting. Chisaki is urging the ICM to speak to the Mayor on this issue.
The Library held its first all day staff meeting on October 12 and it went very well. Staff member Li
Volin gave it a thumbs up review.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 7:10 p.m. Vice President Butter so
moved; Member Wetzork seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jame Clunch
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-10-14.pdf
LibraryBoard,2009-11-12,1,"OF
O
TERKA TINE
ORATEO
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
November 12, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:04 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Karen Butter, Vice President
Suzanne Whyte, Board Member
Absent:
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for November 2009. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of October 14, 2009. Approved.
C.
*Library Services Report for the Month of September 2009. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for October 2009. Accepted.
E.
*Bills for Ratification for the Month of October 2009. Approved.
Vice President Butter pointed out that the art review process was not in the Board packet as Director
Chisaki's letter had stated. Chisaki said she had forgotten to include it, and had copies for everyone
which she passed out, along with minutes from the art committee meeting. Audiobook download stats
are still down, but many new books have been added with more to come, so stats should be on the rise.
The West End branch had a huge drop in doorcount, but circulation was actually up.
President Hartigan asked to be reminded about what the cost allocation number means. Director Chisaki
explained that this number represents what we've been charged by other City departments, i.e. Human
Resources time when they recruit for us or Public Works time when they repair something for us. The
Board suggested that Chisaki remove the SunCal status item out of the Director's letter to the Board.
President Hartigan asked for a motion to approve the Consent Calendar as presented. Vice President
Butter so moved; Member Whyte seconded the motion which carried by a 3-0 vote.",LibraryBoard/2009-11-12.pdf
LibraryBoard,2009-11-12,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
November 12, 2009
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Li Volin commented that the October ""Live @ the Library"" concert was great, although a little too
crowded. Director Chisaki said that tickets had been oversold, but the lesson had been learned and
ticket sales for the following concert would be cut-off much earlier. Marc Lambert said that he was very
impressed with the high numbers for database searches. Director Chisaki speculated that it was most
probably due to the amount of people looking for work.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Alyson Yarus of Noll & Tam was present and gave an overview of the project. It is now into the
construction documents phase and they are preparing to apply for permits. A presentation to the
City Council is planned for December 1 to advise them of the projects status and to seek any
additional input they may have. Project Manager Laurie Kozisek was also in attendance and
gave an outline of how lengthy the regular Council approval process is, as the Board had asked if
there was any way they could speed things up. A discussion was held regarding the new security
gates being put in at the branches; the Board likes the glass ones currently at the Main Library.
Vice President Butter moved that glass RFID security gates be installed at the branches; Member
Whyte seconded the motion which carried by a 3-0 vote. Member Butter also asked that some
sort of publicity signs be put up to show the public what the refurbished branches will look like.
President Hartigan did not want to re-visit the fee increase with Noll & Tam, and did not want
Ms. Kozisek to take his comments personally, however, he was inquiring of the project manager
why the Noll & Tam letter dated May 22 had ""based their soft-costs on a construction budget of
2.1 million"". He had observed that the estimates actually came in at 1.6 million, yet they had
asked for a fee increase based on 2.1 million. Hartigan urged Ms. Kozisek to be more vigilant
and wants to make sure that Noll & Tam and the project manager know that the Board is
watching things very carefully. Vice President Butter also expressed to Kozisek that we want to
make sure we're getting the value for our money. Kozisek indicated she would open a dialog
with Noll & Tam on this subject.
B.
Library Board Packet Electronic Delivery Option (J. Chisaki)
Director Chisaki had talked with the City Attorney's office on possible pitfalls to this method of
delivery, and had been advised that if the Boards e-mail purges automatically there shouldn't be
an issue unless they had printed out material. There was a bit of discussion, and in the end, it
was decided that information pertinent to the meeting, such as Consent Calendar items, continue
to be mailed in hard copy form. Additional information normally contained in the board packet
such as the donation report, Library Hotlines, newspaper articles, etc. could be sent via e-mail.
Member Whyte provided an e-mail address to use; President Hartigan and Vice President Butter
will forward their e-mail addresses to Recording Secretary Merrick at a later date. Merrick will
follow up with Member Wetzork who was not in attendance due to illness.",LibraryBoard/2009-11-12.pdf
LibraryBoard,2009-11-12,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
November 12, 2009
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The last concert in the ""Live @ the Library"" series is set for the following Saturday. There has
been an $8,000 profit on the tickets and the raffle may cover all the expenses of the concert.
Marilyn Marchie may be joining the Foundation Board.
B.
Friends of the Alameda Free Library (M. Lambert)
The Book Sale was a phenomenal success. For future, the Friends would like to see all monetary
requests for program support to be in writing, with details on where the money will be spent.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
President Hartigan gave a nice welcome to new Board Member Suzanne Whyte.
DIRECTOR'S COMMENTS
A fifth and final member for the Library Board will be appointed; her name is Kristy Perkins. There
were six applicants for the Custodian position; interviews will probably take place during the first week
of December. The Library is looking at adding an extra day to our cleaning service. We are also
planning to have them wash our windows for a cost of $5,000. The USGBC (United States Green
Building Council) has asked us to partner with them by providing meeting room space for their LEED
training classes.
ADJOURNMENT
President Hartigan adjourned the meeting at 8:23 p.m.
Respectfully submitted,
Janichanton
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-11-12.pdf
LibraryBoard,2009-12-09,1,"GITY
TERKA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
December 9, 2009
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Karen Butter, Vice President
Suzanne Whyte, Board Member
Kristy Perkins, Board Member
Absent:
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for December 2009. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of November 12, 2009. Approved.
C.
*Library Services Report for the Month of October 2009. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for November 2009. Accepted.
E.
*Bills for Ratification for the Month of November 2009. Approved.
President Hartigan asked for two changes to the November meetings draft minutes under item 4. A. In
relation to the Neighborhood Library Improvement Project, the draft minutes stated the project was
"" now into the construction phase. which should have read "" now into the construction documents
phase Additionally, there was a statement from a Noll & Tam letter regarding how they had based
their soft costs "" on a construction budget of 1.6 million"" which should have read ""on a construction
budget of 2.1 million"". Recording Secretary Merrick will make these changes to the minutes as noted.
President Hartigan asked if the number of open hours were going to be added to the services report as it
would be useful for comparisons. Director Chisaki will make the addition. Vice President Butter noted
the large difference in database search numbers; Chisaki explained these are counted differently now.
Hartigan asked why Internet log-ins were unavailable last year; this was due to the switch-over from
Veicon. Butter noted that adult circulation needs to go up; Chisaki will check with other libraries to see
what their numbers look like. Member Whyte asked what ""New Items"" included; Chisaki explained that
these are books, DVDs, etc. and they are counted when they are all processed and ""shelf-ready"".",LibraryBoard/2009-12-09.pdf
LibraryBoard,2009-12-09,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
December 9, 2009
President Hartigan asked for a motion to approve the Consent Calendar as presented, noting the wording
changes in the November meeting minutes. Vice President Butter so moved; Member Whyte seconded
the motion which carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert said that he had appreciated the piece on former board member, Dr. Alan Mitchell, who
had recently passed away.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki described the branch improvement project for new member Kristy Perkins, and
also shared a picture of the proposed new sign that will be put in front of the Bay Farm Island
branch. Member Whyte inquired if there is any current signage out on Bay Farm that directs you
to the Library's location, as she was hard put to find anything. Chisaki said there is a sign with
an arrow pointing the way, but it's pretty small. Member Whyte stated that it was well hidden.
Chisaki talked a little bit about the art that might go into the branches. Vice President Butter
asked if it was possible to get a continuous timeline of the branch project's status, similar to what
they had when the new Main was being built. Chisaki will put this together for the Board.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The last ""Live @ the Library"" concert had been held featuring the Advanced High School Jazz
Workshop, and Director Chisaki said they were fantastic. There will be a wrap-up meeting the
following week; the Foundation learned a lot by putting these on. The Walter Mayes program
was a great success as well. Lots of teachers attended although not many from Alameda. There
will be no Foundation meeting in December.
B.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert also agreed that the ""Live @ the Library"" concert had been a hit. The Friday
Night Flights at Angela's had netted the Alameda Reads Literacy Program over $600 which was
quite impressive. There will be no Friends meeting in December.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.",LibraryBoard/2009-12-09.pdf
LibraryBoard,2009-12-09,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
December 9, 2009
LIBRARY BOARD COMMUNICATIONS
President Hartigan heartily agreed with Chisaki on her praise of the musicians, and gave the Foundation
a big thank you for putting on such a tremendous program. Vice President Butter had thought the series
had been a nice diverse selection of high quality music, and Luzanne Engh deserved a tremendous
amount of credit for pulling it all together.
President Hartigan gave a nice welcome to new member Kristy Perkins and asked new members Whyte
and Perkins to say a little about what brought them to sit on the Library Board. Hartigan and Vice
President Butter shared their backgrounds as well.
President Hartigan thanked Dr. Mitchell for his service, and said it had been fun to be on the Board with
him. Director Chisaki will put something in an upcoming edition of the Library newsletter. It was
suggested that the Foundation might want to put on some kind of event and dedicate it to Dr. Mitchell.
DIRECTOR'S COMMENTS
The funding for the solar panels came in. Public Works will be in charge of the project, with City
Engineer Barbara Hawkins as the lead, and Trung Nguyen as the second. They have 34 months to
complete the project.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 7:12 p.m. Member Whyte so moved;
Vice President Butter seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chinda
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2009-12-09.pdf
LibraryBoard,2010-01-13,1,"TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
January 13, 2010
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Karen Butter, Vice President
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Absent:
Kristy Perkins, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for January 2010. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of December 9, 2009. Approved.
C.
*Library Services Report for the Month of November 2009. Accepted.
D.
*Financial Report Reflecting FY 10 Expenditures by Fund for December 2009. Accepted.
E.
*Bills for Ratification for the Month of December 2009. Approved.
Vice President Butter said she thought the final selection of branch art was going to be passed by the
Board as had been done when art was selected for the Main. Director Chisaki will set up a special board
meeting and bring the artists in to give presentations so the Board can see what has been selected by the
Branch Art Committee and seek the Board's approval to move forward. Member Whyte asked how the
new book dispenser would work. Chisaki described the machine and how it functions, and said that
surveys will be taken to determine the machine's content. The machine will be installed at Alameda
Point by the end of the fiscal year. President Hartigan thanked Chisaki for putting the yearly open hours
on the Library Services Report as they were very valuable when making comparisons.
President Hartigan asked for a motion to approve the consent calendar as presented. Vice President
Butter so moved; Member Whyte seconded the motion which carried by a 4-0 vote.",LibraryBoard/2010-01-13.pdf
LibraryBoard,2010-01-13,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
January 13, 2010
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
Marc Lambert said he had seen buckets on the stairway and wondered if the roof was leaking. Director
Chisaki responded that the roof had been leaking, but the problem has now been fixed.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki passed out the branch renovation project timeline she had created for the Board.
President Hartigan asked if it could be fleshed out a little with comments, etc. Chisaki will add
comments as appropriate. There had been no recent NLIP meetings, but Chisaki said the permit
process had been moving smoothly. On February 3, Project Manager Laurie Kozisek will go to
Council to get their approval to start the bid process. Member Wetzork asked what it meant that
the plan review was at 95%. Chisaki responded that this should be complete by the end of the
week. Hartigan said that he couldn't see the status of the WEB part of the project on the City's
website, and was a little concerned. Chisaki will check into that and per a request from Vice
President Butter, will confirm the status back to the Board. Butter went on to say that she
thought Chris Noll had done a great job with his presentation to Council. Chisaki said that paint
colors need to be picked for the outside of the branch buildings. These will be passed by the
Board for their approval and the NLIP team will be invited to that meeting.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that there had been no meeting in December, and that the next meeting
would be held on January 25. She did not yet have a final number for the ""Live @ the Library""
concert series, but a good estimate from Luzanne Engh was about a $6,500 profit margin.
B.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that there had been no meeting in December. The next meeting will be
held on January 25, and the Friends will vote to put the Oral History Project in their budget. The
Café has a new ice machine.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Vice President Butter thanked Director Chisaki for her help with crowd control, etc. at the League of
Women Voters Measure B Forum which was held on January 7.",LibraryBoard/2010-01-13.pdf
LibraryBoard,2010-01-13,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
January 13, 2010
There were several young people at the Board meeting, and Butter asked them who they were. The
group was from an Alameda High School Government class, and was required to sit in on some public
meetings. Butter suggested to them that they might want to go to an Alameda Unified School District
meeting, as it would probably be much more interesting.
DIRECTOR'S COMMENTS
Director Chisaki reminded the Board that their designations as Library Board members cannot be put on
business cards or be used in any promotional way. The Library is upgrading the ILS software; it is
hoped that it will only take about a day and a half. During this time, the catalog and self-check
machines will not be available. The new software should make the system faster and be more cohesive
with the cash handling aspect.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 6:53 p.m. Member Wetzork so moved;
Member Whyte seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chinds
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-01-13.pdf
LibraryBoard,2010-01-28,1,"CITY
OF
of
Minutes of the
SPECIAL MEETING OF THE ALAMEDA FREE LIBRARY BOARD
January 28, 2010
The special meeting of the Alameda Free Library Board was called to order at 4:05 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Absent:
Karen Butter, Vice President
Kristy Perkins, Board Member
Staff:
Jane Chisaki, Library Director
Arta Benzie-Youssef, Branch Supervisor
CONSIDERATION/APPROVAL OF PUBLIC ART DESIGNS FOR BAY FARM AND WEST
END BRANCH LIBRARIES
The Alameda Free Library Public Art Team had interviewed artists to design art pieces for both
the West End and Bay Farm Island branch libraries. The team had selected Debey Zito and Terry
Schmitt for the West End and Kana Tanaka for Bay Farm Island. The artists were invited to make
a presentation to the Library Board in order to gain the Board's approval to move forward. The
West End artists were up first, and the Board gave their approval to go ahead after viewing the
presentation and a bit of discussion. The Bay Farm artist gave her presentation and was also
given the go ahead for her artwork.
PUBLIC COMMENT - Agenda Item Only
None.
ADJOURNMENT
There being no other business to bring before the Board, the meeting was adjourned at 5:08 p.m.
Respectfully submitted,
game christin
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-01-28.pdf
LibraryBoard,2010-03-10,1,"any
OF
$
of
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
March 10, 2010
The regular meeting of the Alameda Free Library Board was called to order at 6:10 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Absent:
Karen Butter, Vice President
Kristy Perkins, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for March 2010. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of February 10, 2010. Approved.
C.
*Library Services Report for the Month of January 2010. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for February 2010. Accepted.
E.
*Bills for Ratification for the Month of February 2010. Approved.
There were no comments, so President Hartigan asked for a motion to accept the Consent Calendar as
presented. Member Wetzork so moved, Member Whyte seconded the motion which carried by a 3-0
vote.
ORAL COMMUNICATIONS NON-AGENDA (Public Comment)
None.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki introduced art consultant Regina Almaguer, who in turn introduced artists
Debey Zito and Terry Schmitt. They had brought more detailed pictures of their proposed
artwork for the West End, as well as a color palette of the wood that will be used in their piece.",LibraryBoard/2010-03-10.pdf
LibraryBoard,2010-03-10,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
March 10, 2010
Member Whyte was very pleased with the additional detailing. Laurie Kozisek confirmed with
the artist that the piece would weigh considerably less than 400 pounds total, and will be made
up of separate sections. Member Whyte moved to approve the final design; President Hartigan
seconded the motion which carried by a 3-0 vote.
Director Chisaki introduced Alyson Yaris of Noll & Tam who had brought exterior color
samples for both the West End and Bay Farm branches. For West End, the building would be
painted white, and the trim colors presented were green or red. Everyone was in agreement that
the red would be a better choice. For Bay Farm, there was a gray option and also a yellow and
green option. The majority of the room agreed that both were boring, and asked that additional
color schemes be presented that had a little more pizzazz. Yaris will e-mail alternate color
schemes to Director Chisaki who will send them out to the group.
The bid opening had been done the previous day; 14 bids had been received. The low was 1.2
million and the high was 1.6 million. The estimate had been 1.4 million, which turned out to be
the average of all the bids.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki said that the Foundation is working on naming opportunities for the branches
with the Friends. The ""Live @ the Library"" concerts are coming back this fall. The proceeds
from the last series netted $8,400; the Library will get $4,200 of the total.
B.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert was absent, but had sent a few comments to Director Chisaki. Urging people to
renew their membership now, it will get them free entrance to the first night of the upcoming
book sale, May 7-9 at the Alameda Point O'Club. It was also requested that people not donate
damaged books, so please spread the word on that.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
President Hartigan asked Laurie Kozisek when the bid review would be completed. Kozisek responded
that it would be complete by the following Monday, and would go to Council for their okay on April 6.
Construction will start 1-2 weeks later. Director Chisaki said the West End would close the following
Saturday, and gave the timeline for the move-out. Member Whyte inquired whether each branch would
have their own ""grand re-opening"" ceremony/celebration and Chisaki confirmed this.",LibraryBoard/2010-03-10.pdf
LibraryBoard,2010-03-10,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
March 10, 2010
DIRECTOR'S COMMENTS
The branch project and the book dispensing machine acquisition are both moving forward. The City is
trying to get the budget approved by Council. It will be a rollover from last year with perhaps some
minimal increases. Chisaki had told the Interim City Manager about what the School Resource program
had been accomplishing and she seemed very pleased.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 7:44 p.m. Member Whyte so moved;
Member Wetzork seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Jourchantic
Lane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-03-10.pdf
LibraryBoard,2010-04-14,1,"OF
$
RATER
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
April 14, 2010
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Karen Butter, Vice President
Kristy Perkins, Board Member
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for April 2010. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of March 10, 2010. Approved.
C.
*Library Services Report for the Month of February 2010. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for March 2010. Accepted.
E.
*Bills for Ratification for the Month of March 2010. Approved.
Vice President Butter mentioned that audiobook numbers are still quite low. Director Chisaki
said that more titles are being added, and that NetLibrary is being looked at for next year. Butter
also noted that database searches are way up, and Chisaki said it is due to numbers being counted
differently now.
President Hartigan asked for a motion to accept the Consent Calendar as presented. Vice
President Butter so moved; Member Wetzork seconded the motion which carried by a 5-0 vote.",LibraryBoard/2010-04-14.pdf
LibraryBoard,2010-04-14,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
April 14, 2010
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
President Hartigan asked what had happened with the electronic transmission of Board materials.
Recording Secretary Merrick said the process had been abandoned because the e-mails were not
making it through. Hartigan directed that the City's IT Department get involved, and it was
suggested that an FTP site be set up. Merrick will work with IT on getting this accomplished.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
The contract for Sausal Corporation was passed by City Council as expected. No parking
signs will be put up around the West End branch and shortly thereafter a fence will be
erected. Director Chisaki read an e-mail from Project Manager Laurie Kozisek which
stated that the contractor wants to be aggressive and finish the West End in 5 months
instead of the originally projected 8 month time period, which also means that Bay Farm
could be started earlier. Board Member Wetzork inquired whether traffic would be
impacted on 8th Street as it is a very busy thoroughfare. Chisaki said the contractors are
only allowed to encroach into the parking lane, so street traffic should not see any delays.
The contractor is also required to maintain a covered walkway for pedestrians. Vice
President Butter urged that a press release be sent to the papers ASAP so the public
knows, not just the neighbors of the West End.
The contractor has all the keys now, and everything is gone from the building. There will
be a sign erected that says ""Measure O Funds at Work"" sometime soon. Meanwhile,
Library operations are going smoothly, even with the increase in traffic due to the West
End closure. Bay Farm artist Kana Tanaka's contract is at the City Attorney's office now
awaiting approval. Chisaki is waiting for a spec book to come from the Project Manager.
Chisaki showed additional color options for the exterior of Bay Farm, and the Board still
couldn't find one that was mutually agreeable. President Hartigan suggested getting a
color consultant, and Butter agreed. Chisaki will ask Noll & Tam if they already have a
consultant they use on projects; the Board directed that if Noll & Tam doesn't have
someone, then Chisaki find somebody on her own. Member Wetzork made a motion that
a color consultant be selected for Bay Farm; Member Whyte seconded the motion which
carried by a 5-0 vote.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
A ""Live @ the Library"" meeting was held during the week; they've attracted a cellist that
grew up here for one of the concerts. The Library is still waiting for the proceeds from the
last series. The staff appreciation lunch will be held the day after the board meeting.",LibraryBoard/2010-04-14.pdf
LibraryBoard,2010-04-14,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
April 14, 2010
B.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that the next book sale is May 7, 8 and 9 at Alameda Point. The
Friends are looking for a Recording Secretary for their meetings. They could not do a full
newsletter this month because there wasn't enough information to fill it.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A request was made to subscribe to Wooden Boat magazine. The market is too specialized
and the Library needs to order magazines that will appeal to a wider audience. Several
speak-outs were written about the San Francisco Chronicle's current issue being missing.
It was suggested that it be controlled by the Reference Desk and checked out and in. This
newspaper is part of the browsing collection and it would be too time intensive for staff to
control it.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Day in the District will be on Friday. Unfortunately, the appointments Director Chisaki will
attend with our representatives are at 10:00 a.m. and 4:15 p.m. There will not be a Sacramento
Legislative Day this year, but it promises to be bigger and better next year. The Wood Museum
will have their opening reception on Wednesday, April 21, and they would like a board member
to come and speak briefly on behalf of the Library. President Hartigan will ""take one for the
team"" this time and attend the ceremony. On Thursday, April 22, it's ""Meet Your Public
Officials"" evening sponsored by the League of Women Voters; Member Whyte will attend this
event. Chisaki had purchased mementos for staff to celebrate National Library Week, and gave
one to each board member as well.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 7:18 p.m. Vice President Butter
so moved; Member Wetzork seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chanta
(Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-04-14.pdf
LibraryBoard,2010-06-09,1,"OF
OF
&
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
June 9, 2010
The regular meeting of the Alameda Free Library Board was called to order at 6:06 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Karen Butter, Vice President
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Absent:
Kristy Perkins, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Reports from the Library Director Highlighting Activities for May and June 2010. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of April 14, 2010. Approved.
C.
*Library Services Reports for the Months of March and April 2010. Accepted.
D.
*Financial Reports Reflecting FY10 Expenditures by Fund for April and May 2010. Accepted.
E.
*Bills for Ratification for the Months of April and May 2010. Approved.
Vice President Butter noted that the WEB closure didn't have a huge impact on the statistics. Director
Chisaki said that's because a great deal of their patrons are now coming to the Main Library. Butter also
mentioned that Internet stats are down, and Chisaki suspects this is because many people are here with
their laptops using the wireless. President Hartigan asked how many hubs are in the building and if
there is a way to measure bandwidth. Chisaki will check with IT to see if there is a way to compute
daily usage. Butter noted that the audiobook stats remain low. Hartigan was happy to see accounting
periods had been sorted out on the expenditure reports.
President Hartigan asked if there had been any progress with the FTP site set-up. Recording Secretary
Merrick said that an alternative called ""Dropbox"" had just been created, and is very easy to use. Merrick
handed out instructions on accessing the site, and encouraged Board members to check it out. Starting
in July, the current meeting's materials will be loaded on this site; the agenda will go out in the U.S.
Mail to alert Board members that it's time to go out and take a look.
President Hartigan asked for a motion to accept the Consent Calendar as presented. Member Wetzork
so moved; Member Whyte seconded the motion which carried by a 4-0 vote.",LibraryBoard/2010-06-09.pdf
LibraryBoard,2010-06-09,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
June 9, 2010
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki advised the board that she had not put out the new project timeline because it
was very confusing. It matches the contractor's schedule, but Chisaki had been told by Alyson
Yarus of Noll & Tam that they weren't sure if they were accepting this timeline. Chisaki went
on to show pictures of the progress made so far on WEB, and also a mock-up of the construction
sign that will be put up and used at both the WEB and BFI locations. Chisaki described how
Yarus had been right on top of the contractors at the last construction meeting, and Member
Wetzork commented that he was very glad to hear that she had the situation so well in hand.
The color consultant has been to BFI to look at the layout of the building and to take pictures of
the site. The presentation on the color schemes will be done at the July Board meeting. Artist
Owen Smith will also be present at this meeting to show his concept for additional artwork at the
WEB location. The contracts for Debey Zito and Kana Tanaka have gone through all their
approvals and are now completely signed off/finalized. At the June 15 City Council Meeting,
they will award the furniture contract to Resource and Design. Sausal's estimated completion
date for the WEB location is August 10, and they plan to start on BFI in mid-October.
NEW BUSINESS
A.
Resolution of Appreciation to Karen A. Butter (J. Chisaki)
Director Chisaki read the Resolution of Appreciation for Karen A. Butter to the Board. Vice
President Butter thanked her for the tribute and said that there's a good Board to carry on. Butter
was pleased with all the programs the Library supports, and believes Library's as a whole are of
great value to society. Butter is proud that she has been a part of Alameda and the progress
that's been made.
President Hartigan said it had been an absolute privilege to work with Butter all these years, as
they had also been on the Main Library Building Team. Member Wetzork had always
appreciated Butter's input and had learned a lot from her. Member Whyte also valued all the
good input, and as a parent, the benefits the Library has afforded her children are fantastic. Li
Volin expressed how superb Butter is, and Marc Lambert appreciated Butter's expertise she had
brought to the Board with her extensive background in Library systems.
B.
Alameda Free Library Foundation (J. Chisaki)
The Foundation is currently working on their website to gain the ability to sell Live @ the
Library tickets and take payments. There will also be an expansion of the naming opportunities
section to make it more interactive. The 2010 Live @ the Library line-up is still being finalized.",LibraryBoard/2010-06-09.pdf
LibraryBoard,2010-06-09,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
June 9, 2010
The Library had just received their share of the proceeds from the 2009 series. The Foundation
will hold its election of officers at their next meeting.
C.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert announced that the Grand Opening of the new Book Dispensing machine will be
on June 30th at 2:30 p.m. The Friends have approved money to purchase give-away bags and to
cover printing costs and other incidentals. The next book sale will be October 15, 16 and 17.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron comes in with his laptop and complains that our WiFi isn't giving him full access to his
applications; some ports are blocked. For security reasons, the Library is not equipped to service
these additional applications.
LIBRARY BOARD COMMUNICATIONS
Karen Butter had been with Li Volin at a League meeting and they had heard Jennifer Ott give an
overview of the City Center vision. They had mentioned how dangerous Times Way is and pushed a
little bit to get the City to make this safer for pedestrians. President Hartigan had recently participated in
the Edison School Literacy Day, and said it had been very well done.
DIRECTOR'S COMMENTS
There will be a new board member nomination made at the June 15 City Council meeting. The
swearing in and official appointment will be made at the July 6 meeting, so the new member will be able
to come to the July 14 Library Board Meeting. The Book Machine is on schedule for opening, and
Alameda Magazine is planning on doing an article on it in their September/October 2010 edition. Once
the first book dispenser is up and running there is a possibility that a second machine will be purchased
and put in at the Esperanza Housing Complex. Per an inquiry from President Hartigan, Chisaki said
there will be a discussion about going dark for the month of August at the July Board meeting.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 7:18 p.m. Member Wetzork so moved;
Member Whyte seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-06-09.pdf
LibraryBoard,2010-07-14,1,"eny
OF
&
TERNA
PRATIER
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
July 14, 2010
The regular meeting of the Alameda Free Library Board was called to order at 6:04 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Catherine Atkin, Board Member
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Absent:
Kristy Perkins, Board Member
Staff:
Jane Chisaki, Library Director
Arta Benzi-Youssef, Supervising Librarian
Marsha Merrick, Recording Secretary
President Hartigan started the meeting by welcoming new Board Member, Catherine Atkin. The other
board members introduced themselves, and Member Atkin provided her background information.
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of July 2010.
B.
*Draft Minutes of the Regular Library Board Meeting of June 9, 2010.
C.
*Library Services Report for the Month of May 2010.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for June 2010.
E.
*Bills for Ratification for the Month of June 2010.
President Hartigan asked for a wording change to the June minutes on page 3 under Library Board
Communications. Hartigan had participated in the Edison School Literacy Day; the minutes had
incorrectly stated the school name as Lincoln. Recording Secretary Merrick will make the change.
Member Whyte inquired if the Library would be capturing statistics on the new Book Machine at
Alameda Point. Director Chisaki confirmed this, saying stats would be available on the July report.
President Hartigan asked for a motion to accept the Consent Calendar as presented. Member Whyte so
moved; Member Atkin seconded the motion which carried by a 4-0 vote.",LibraryBoard/2010-07-14.pdf
LibraryBoard,2010-07-14,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
July 14, 2010
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Li Volin had attended the Grand Opening of the Alameda Point Book Machine and said it had been
great fun, and that everyone seemed to be enjoying themselves.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
City Engineer Barbara Hawkins spoke to the Board about modifying their MOU to provide an
increase in fees for the project. Hawkins stated that Public Works was doing much more of the
construction management than originally planned, as they are sending someone to the West End
worksite daily. Public Works had initially thought that Noll & Tam would be doing more of this
day to day management themselves. The original amount designated to Public Works in the
MOU had been $67,000; the increase would bring that number up to $117,000. After some
questions by the Board, Member Wetzork moved to accept the fee increase; Member Whyte
seconded the motion which carried by a 4-0 vote.
Director Chisaki introduced Supervising Librarian Arta Benzi-Youssef and Art Consultant
Regina Almaguer. Ms. Almaguer introduced Owen Smith, providing his extensive background
as an internationally known artist. Smith showed renderings of the artwork he is proposing for
the West End Library, and gave a slide show presentation of some of his other work. The Board
was very impressed, and urged that staff move forward and get a contract signed with Smith.
Alyson Yarus of Noll & Tam spoke about the West End's construction schedule, saying that the
contractor was being very aggressive and expected the work to be done by the end of August.
Yarus asked when the work could start on the Bay Farm location; Director Chisaki said it could
begin in October. All the pipes had been replaced at the West End and a taste test had been
done. All agreed that the water tasted fine, so the decision was made not to replace the pipe from
the building to the street main at this time.
Yarus revealed new options proposed by color consultant Angelisse Karol for exterior paint at
Bay Farm. After some discussion, the board voted for the red, yellow and green combination
(color scheme #2), and accepted the proposal for the window frames to be done in a dark brown.
NEW BUSINESS
A.
Alameda Free Library Board Going Dark in the Month of August (J. Chisaki)
The Board discussed following City Council's lead by going dark in the month of August.
Director Chisaki said there shouldn't be anything pressing on the agenda, as all business
regarding the branch upgrade project had just been discussed. Member Whyte moved that the
Board go dark in August; Member Wetzork seconded the motion which carried by a 4-0 vote.",LibraryBoard/2010-07-14.pdf
LibraryBoard,2010-07-14,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
July 14, 2010
B.
Election of Officers (M. Hartigan)
President Hartigan opened up the floor for nominations. Member Whyte nominated Hartigan to
continue on as Board President, and he said he would be delighted to serve. Member Wetzork so
moved; Member Atkin seconded the motion. Member Wetzork then nominated Member Whyte
for Vice President; all Board members were in favor.
C.
Alameda Free Library Foundation (J. Chisaki)
Foundation President Luzanne Engh was present at the meeting and gave the report. They had
been working on their financial policy and had just moved $500,000 into a stock and bond fund.
The Foundation is now ready to write a check to the Library for $7,500. They are also working
on naming opportunities at the branches. The Foundation website is being re-vamped, and will
soon include the ability to purchase tickets on-line for the 2010 ""Live @ the Library"" series. The
major sponsors for the events are Perforce Software, Clear Com and Bank of Alameda. With
their support, all event expenses should be covered, allowing for a larger profit margin.
D.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that there had been no Friends meeting in July, but they will meet again
in August. A reminder was given about the next book sale on October 15-17. Angela's Friday
Night Flights proceeds on three Fridays in July will benefit the Friends of the Library.
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki showed a picture of the construction sign that was put up in from of the West End
library. Once the work has started on the Bay Farm library, the sign will be moved there. Chisaki then
showed pictures of artist Kana Tanaka's work in progress which will go into the renovated Bay Farm
library upon completion.
Invites to the End of Summer Reading Ceremony were passed out to all Board members. Because
President Hartigan will not be available to represent the Library Board at the event, that responsibility
will be passed over to new Board Vice President Whyte.
On Saturday, July 17, from 1:00-4:00 p.m., a Civic Center Visioning Project Open House will be held in
the old Carnegie Library across the street from City Hall if anyone is interested in attending.",LibraryBoard/2010-07-14.pdf
LibraryBoard,2010-07-14,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
July 14, 2010
Finally, Chisaki passed around pictures of the new Book Machine Grand Opening, showing that
everyone was indeed having a lot of fun.
ADJOURNMENT
President Hartigan asked for a motion to adjourn the meeting at 8:07 p.m. Member Wetzork so moved;
Vice President Whyte seconded the motion which carried by a 4-0 vote.
Respectfully submitted,
,
Sounchestic
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-07-14.pdf
LibraryBoard,2010-09-08,1,"$
TERILA
ORATEO
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
September 8, 2010
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Suzanne Whyte, Vice President
Catherine Atkin, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Months of August and
September 2010. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of July 14, 2010. Approved.
C.
*Library Services Reports for the Months of June and July 2010. Accepted.
D.
*Financial Reports Reflecting FY10 Expenditures by Fund for July and August 2010. Accepted.
E.
*Bills for Ratification for the Months of July and August 2010. Approved.
President Hartigan asked why there were no budget dollars in the individual line items; the Finance
Department has not dropped them in yet. Hartigan then asked why the payroll dollars looked so out-of-
whack from one month to the next, almost tripling these expenditures from July to August. Staff will
talk with Finance to see what happened and report back at the next meeting.
Vice President Whyte asked how the book machine was doing. Director Chisaki said it had been having
some issues which the company in Germany fixed, and testing continues. The Library does not yet have
the software that will alert us if the machine is down, but that is coming.
Board Member Atkin proclaimed the End of Summer Reading Ceremony a great success, and thanked
Vice President Whyte for her eloquent remarks. President Hartigan said this is the first time in 8-9 years
that he has missed it.",LibraryBoard/2010-09-08.pdf
LibraryBoard,2010-09-08,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
September 8, 2010
President Hartigan asked for a motion to accept the Consent Calendar as presented. Member Wetzork
so moved; Member Atkin seconded the motion which carried by a 4-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Honora Murphy was in attendance as the liaison for the Friends of the Library, and said she was very
glad to be there.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki will be attending the punch list meeting at the West End the next day, and
everything is on schedule for the grand re-opening. Supervising Librarian Arta Benzie-Youssef
will request money from the Friends to fund a banner, refreshments and children's performer for
the occasion. Invitations for this October 26 event are going out soon. Furniture will start to
arrive around the end of September or early October, and the IT equipment will go in as soon as
the furniture is installed. Staff is now packing up the Bay Farm Island branch.
Director Chisaki believes the project to still be on budget, but President Hartigan urged a pro-
active approach and recommended that we get an update on where it stands, so there are no
surprises. Any excess money that may be left is planned for landscaping at the West End.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The Foundation website is being updated, and tickets for the Live @ the Library concert series
can be purchased on-line at Brown Paper Tickets. Kelly Park will do the lighting for the shows.
Having sponsors this year has been great. A children's concert will be held in the spring and is
being underwritten by Wells Fargo. Items have been selected to put on the donor list for naming
opportunities.
B.
Friends of the Alameda Free Library (H. Murphy)
Honora Murphy reported that the Friday Night Flights held at Angela's had been quite a success
and had raised about $900. There will be a docent program held on October 12 that will cover
post-impressionism artwork. The Friends book sale will be held October 15, 16 and 17 at the
O' Club on Alameda Point. Murphy said the Friends President, Kris Matarrese is very energetic
and doing a good job. Murphy had gone to the opening of the book machine, and Marc Lambert
mentioned that it was nice it was located so close to a bus stop.
President Hartigan expressed a big thank-you to the Friends for all they do for the Library.",LibraryBoard/2010-09-08.pdf
LibraryBoard,2010-09-08,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
September 8, 2010
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
An avid library user with mobility issues suggests getting walker carts like the ones that are
available at the Berkeley library. Staff contacted Berkeley and found that usage of the carts is
very low, and at this time we can't afford to purchase them.
LIBRARY BOARD COMMUNICATIONS
President Hartigan had been in Boston and got a nice tour of their Public Library. They have a great
volunteer program there, and give tours 1-2 times daily. They also have fallen upon poor budget times
and are going to increase the size of their board from 9-13 members so they can be in charge of
fundraising efforts. Hartigan also paid a visit to the Library of Congress.
DIRECTOR'S COMMENTS
Director Chisaki handed out nametags for the Board to wear at events they attend such as the End of
Summer Reading program and the branch grand re-openings. Before the end of the year, Chisaki plans
to bring an update of the behavior policy before the board for their approval. Some people have been
asked to leave recently and the Library would like to have firmer ground to stand on to enforce the
policy. Everyone is welcome, but they have to follow the rules. Donations have been arriving in
memory of Herbert Lewin who was one of our homebound patrons that recently passed away. Chisaki
informed the Board that member Kristie Perkins had resigned, but she has someone on the line to fill her
place.
ADJOURNMENT
President Hartigan adjourned the meeting at 6:51 p.m.
Respectfully submitted,
Jame Chentic
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-09-08.pdf
LibraryBoard,2010-10-13,1,"OF
$
RATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
October 13, 2010
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Suzanne Whyte, Vice President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
President Hartigan started the meeting by welcoming new Board Member Nancy Lewis, who gave her
background and also mentioned being a previous member of the Library Board for 9 years. The other
Library Board Members provided their background information and also welcomed Member Lewis.
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of October 2010.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of September 8, 2010. Approved.
C.
*Library Services Report for the Month of August 2010. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for September 2010. Accepted.
E.
*Bills for Ratification for the Month of September 2010. Approved.
President Hartigan said he understood Finance's explanation of why payroll dollars were out-of-whack
the previous month when it appeared that expenditures almost tripled from July to August. There were
no other comments, so Hartigan asked for a motion to accept the Consent Calendar as presented.
Member Wetzork so moved; Member Atkin seconded the motion which carried by a 5-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There were no public comments.",LibraryBoard/2010-10-13.pdf
LibraryBoard,2010-10-13,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
October 13, 2010
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki told the board they would be getting invitations to the West End branch grand
re-opening soon; President Hartigan offered to say a few words at the ceremony. Chisaki
showed pictures of the West End furniture and indicated that the collection and IT equipment
were almost all in place. Chisaki mentioned that Owen Smith's artwork was currently hanging
in the Stafford Rooms, and that he would be doing two pieces for the West End. Chisaki asked
the board how they would feel about using the Library's custodian, Dennis McDaniels, to do the
landscaping piece. McDaniels owns his own landscaping business and would be able to do the
work for about $5,000-$8,000 which would be significantly less than if this project were to go
out to bid. Member Wetzork indicated he would like to see a plan first; Member Whyte
encouraged Chisaki to make sure that it would be acceptable for McDaniels to do the work, as he
is a City employee. President Hartigan said the City Council and the Board would really like to
see some new landscaping, so urged Chisaki to go ahead and check into the viability of the plan
with the appropriate parties.
Director Chisaki went on to say that the Bay Farm Island branch renovations had started. She
said the building was almost cleared and showed pictures of the work in progress. The Interim
City Manager will provide some money from her discretionary fund so the Recreation & Park
side of the building can be spiffed up as well. Member Wetzork believed that Recreation should
be able to supply some money towards this, and offered his assistance to Chisaki if she needed it
in talking with their Director, Dale Lillard.
President Hartigan had been looking at the expenses to date on the branch project and said that
the spreadsheet Project Manager Laurie Kozisek had provided didn't really make sense. There
was no way to tell if the dollars had been spent on the West End side of the project as opposed to
the Bay Farm side, so would like to see a more detailed report. Director Chisaki will talk with
Kozisek to see if she can provide a clearer picture.
NEW BUSINESS
A.
Discussion: Alameda Municipal Power Trenching Library Parking Lot (M. Hartigan)
Director Chisaki gave the Board an overview of how badly this project had gone, and what a
huge inconvenience it had been for patrons and staff alike. President Hartigan said there had
been no benefit to the Library at all, and we would have gotten an easement if we would have
been a private business. Member Wetzork stated that he was appalled and disappointed at the
lack of courtesy the Library had been shown. Hartigan wasn't sure what else could be said, but
Member Atkin encouraged a very strong letter be written to Alameda Municipal Power relating
the displeasure of the Board. Chisaki will draft something up for Hartigan to read/edit and sign
as the President of the Board.",LibraryBoard/2010-10-13.pdf
LibraryBoard,2010-10-13,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
October 13, 2010
B.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki related that the Alameda All Star Live @ the Library concert had been great,
and that the Foundation had done a wonderful job. The next concert will be held on October 23
and will feature Euphonia. The Foundation continues to work on updating their website.
C.
Friends of the Alameda Free Library (K. Minney)
Kevin Minney was in attendance as the new liaison for the Friends. He gave his background as a
local businessman, and said that he had always been a very strong Library supporter. Minney
encouraged everyone to attend the Friends Used Book Sale that weekend at the O-Club on
Alameda Point.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
There were no suggestions or comments.
LIBRARY BOARD COMMUNICATIONS
There were no communications from the Board.
DIRECTOR'S COMMENTS
Director Chisaki said that the Library had been closed for staff development training on Monday which
was Columbus Day. The topic was ""Customer-Friendly Is More Than an Attitude"" and attendance had
been very good. The all-day training had been well-received by staff, and another staff development day
is being planned for March 31 which is Cesar Chavez Day.
School Resource Services Liaison Linda Valler had hosted a ""Teacher's Fiesta"" after school hours at the
Library. 17 teachers attended the event, and learned about the many services the Library has to offer.
Valler will do follow-ups with the teachers to see what they thought.
ADJOURNMENT
There being no further business to come before the board, President Hartigan adjourned the meeting at
6:50 p.m.
Respectfully submitted,
Janichinlei
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-10-13.pdf
LibraryBoard,2010-11-10,1,"CITY
OF
TERRA
ORATEID
REGULAR MEETING OF THE
ALAMEDA FREE LIBRARY BOARD
WEDNESDAY, NOVEMBER 10, 2010 at 6:00 P.M.
ALAMEDA MAIN LIBRARY
1550 OAK STREET, ALAMEDA, CALIFORNIA
CONFERENCE ROOM 224, SECOND FLOOR
AGENDA
DOORS OPEN AT 5:45 P.M.
Anyone wishing to speak on any item on the agenda may do so when the subject is brought up for
discussion. Anyone wishing to speak on any item not on the agenda may do so under Item 5. ORAL
COMMUNICATIONS, NON-AGENDA (Public Comment).
1.
ROLL CALL
2.
CONSENT CALENDAR
Consent calendar items are considered routine and will be enacted, approved or adopted by one
motion unless a request for removal for discussion or explanation is received from the Board or a
member of the public.
A.
Report from the Library Director Highlighting Activities for the Month of November 2010.
B.
Draft Minutes of the Regular Library Board Meeting of October 13, 2010.
C.
Library Services Report for the Month of September 2010.
D.
Financial Report Reflecting FY10 Expenditures by Fund for October 2010.
E.
Bills for Ratification for the Month of October 2010.
3.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
4.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
B.
Friends of the Alameda Free Library (K. Minney)
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response",LibraryBoard/2010-11-10.pdf
LibraryBoard,2010-11-10,2,"Page 2 of 2
Alameda Free Library Board
Meeting Agenda
November 10, 2010
5.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Any person may address the Board in regard to any matter over which the Board has jurisdiction or
of which it may take cognizance that is not on the agenda.
6.
LIBRARY BOARD COMMUNICATIONS
Communications from Board members regarding their Library activities during the past month,
and any other comments, suggestions or questions related to Library business.
7.
DIRECTOR'S COMMENTS
8.
ADJOURNMENT
Sign language interpreters will be available upon request. Please contact the Library's
Administrative Office at 747-7720 or 522-2072 (TDD number) at least 72 hours before the
meeting to request an interpreter.
Accessible seating for persons with disabilities (including those using wheelchairs) is available.
Minutes of the meeting are available in enlarged print.
Please contact the Library Administration Office at 747-7720 or 522-2072 (TDD number) at least
48 hours before the meeting to request any other reasonable accommodations that may be
necessary.
Materials related to an item on this agenda submitted to the Alameda Free Library Board after
distribution of the agenda packet are available for public inspection at the Main Library located at
1550 Oak Street, Alameda, CA 94501, during normal business hours.",LibraryBoard/2010-11-10.pdf
LibraryBoard,2010-12-08,1,"OF
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
December 8, 2010
The regular meeting of the Alameda Free Library Board was called to order at 6:05 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member
Absent:
Suzanne Whyte, Vice President
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
A.
*Report from the Library Director Highlighting Activities for the Month of December 2010.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of November 10, 2010. Approved.
C.
*Library Services Report for the Month of October 2010. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for November 2010. Accepted.
E.
*Bills for Ratification for the Month of November 2010. Approved.
President Hartigan expressed his langst with the poor numbers for audio downloads. Director Chisaki said
that it's a problem with the vendor, and unfortunately, they are the only game in town. There will be some
kind of announcement coming from them in the spring, but Chisaki has no idea what it will be - good or
bad. Another vendor is currently being explored as a possibility, but there's nothing else to be done at the
moment. Hartigan reiterated that this would be a continuing concern of his, but was very happy to see
wireless log-on statistics being reported.
President Hartigan asked for a motion to accept the Consent Calendar as presented. Member Wetzork so
moved; Member Lewis seconded the motion which carried by a 4-0 vote.",LibraryBoard/2010-12-08.pdf
LibraryBoard,2010-12-08,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
December 8, 2010
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki had visited Bay Farm and reported that the skylights had been replaced, the new
windows are in and the contractors are ready to start installing the ceiling grid. The Library half of
the building has its new paint and repairs have been made on the Recreation side.
Kana Tanaka finished her art piece for Bay Farm and Debey Zito's wood piece for West End is
well under way, with an expected installation date of February 28. No word on how Owen Smith's
pieces for the West End are progressing. Receptions are being planned for the artists on April 19.
The Friends will pay for back bars (stops) to keep books from pushing in too far at both branches.
Chisaki read off the list of change orders and their amounts, saying that the contingency fund still
had $139,937 remaining. The Library Custodian, Dennis McDaniels, is working on the landscape
design for the West End. He found an old picture and is planning to install a palm tree as was in
the original design. McDaniels will come to the January meeting to show his plans to the board.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The last Live @ the Library concert with Rick Dougherty was a big success. Member Lewis was
curious to know how the performers are paid. Director Chisaki said there's a small honorarium
and food before and after the concert. The Library will get 50% of the net profits once everything
is tallied up. There will be a concert for children (maybe two for different age ranges) which will
be underwritten by Wells Fargo sometime early next year. President Hartigan said this is a great
idea. Chisaki and Foundation President Luzanne Engh will be talking about a technology fund.
B.
Friends of the Alameda Free Library (K. Minney)
Kevin Minney said the Friends are in great fiscal shape, and gave some highlights of the last
Friends meeting. Apparently, there had been some very spirited budget discussions amongst the
accountants in the group. The book sale folks are in favor of bringing in some new blood, and
would train them on their own schedule. There won't be a December Friends meeting; the next
one will take place in January.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
Please clean the public computers because the keys stick. There is a regular cleaning schedule, but
with the high usage, they get dirty pretty quickly. Please give access to audio capabilities on the
public computers. These computers are not regular PCs so do not have this function, although the
Library is looking into some alternatives. With Bay Farm closed, a patron asked for a bookmobile
to visit the location in the interim. There is a para-transit stop at the shopping center out there, and
another stop right in front of the Main Library. We also have a homebound service if needed.",LibraryBoard/2010-12-08.pdf
LibraryBoard,2010-12-08,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
December 8, 2010
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There were no comments from the public.
LIBRARY BOARD COMMUNICATIONS
There were no communications from the Board.
DIRECTOR'S COMMENTS
The solar panel project is finally moving forward. The termination point on the roof has been located. It
will take a couple of months to build the panels, then another month or two for installation. Everything
should be completed by mid-April 2011. The book machine is working again, but it must continue to
work for at least 30 days before we make our final payment to mkSorting. The new City website will be
launched within a week or two, and Director Chisaki will be talking to the Interim City Manager on what
she would like to see on the Library's page.
ADJOURNMENT
President Hartigan adjourned the meeting at 6:59 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2010-12-08.pdf
LibraryBoard,2011-01-12,1,"CITY
OF
of
TERRA the
DRATER
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
January 12, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Suzanne Whyte, Vice President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of January 2011.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of December 8, 2010. Approved.
C.
*Library Services Report for the Month of November 2010. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for December 2010. Accepted.
E.
*Bills for Ratification for the Month of December 2010. Approved.
Member Lewis had noticed there was a large drop in reference statistics. Director Chisaki responded that
staff had forgotten to count questions for a period of time, which led to the lower number.
President Hartigan asked for a motion to approve the Consent Calendar as presented. Member Wetzork so
moved; Vice President Whyte seconded the motion which carried by a 5-0 vote.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki gave a report of the progress to date on the Bay Farm branch renovations.",LibraryBoard/2011-01-12.pdf
LibraryBoard,2011-01-12,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
January 12, 2011
With the exterior painting complete, the Library and Recreation & Park building now look like two
separate buildings. The wood ceilings have been installed, and the trellis is being modified. The
artist, Kana Tanaka, went in to check for placement of her art piece, and will return around the
beginning of February for installation. Wiring is also complete, but there is a slight delay with the
carpet order. The expenditure summary to date was included in the board packet. Complaints
have lessened about the closure as the project nears completion. There is a punchlist meeting on
Monday, January 24, and the grand re-opening is scheduled for Tuesday, March 8 at 2:00 p.m.
Director Chisaki introduced Dennis McDaniels, who had put together a plan for landscaping of the
West End branch for the Board's approval. The design included all native and similar climate
plants; about 50-70% are natives. The front plantings will be symmetrical, and some of the good
existing plants will be relocated. President Hartigan asked who would do the upkeep, and
McDaniels said he would do it as he knows about water and maintenance requirements. Currently,
the Public Works Department does minimal maintenance, but Chisaki will call them and ask that
West End be taken off their list. The trees being removed will be mulched; the mulch will be used
to cover any bare spots between the plantings.
The Board didn't have any further questions, so President Hartigan asked for a motion to accept
the landscape proposal as presented. Member Wetzork so moved; Vice President Whyte seconded
the motion which carried by a 5-0 vote.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The Foundation did not have a meeting; however, Chisaki reported that the Children's Concert has
been scheduled for the last Saturday in February. The San Francisco Opera will be performing The
Magic Flute. The Foundation will talk about logistics for the program at their next meeting.
B.
Friends of the Alameda Free Library (K. Minney)
There was no meeting so nothing to report.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron had commented a year ago about the slowness of the Internet, and still sees no
improvement. Our speeds are better now, but depending on what time of day you get on, and how
many people are also using the Internet will affect the speed as well.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Audience member Li Volin asked whether the State cuts would affect the on-line homework help program
or the in-Library homework help. Director Chisaki said both would continue. Volin then asked about the
School Resource Services program, and Chisaki said that would also continue as a part-time position.",LibraryBoard/2011-01-12.pdf
LibraryBoard,2011-01-12,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
January 12, 2011
LIBRARY BOARD COMMUNICATIONS
Member Atkin had heard that literacy program funding was one of the State's proposed budget cuts.
Director Chisaki said this was true and that TBR and PLF were also on the table. A letter-writing
campaign is on in hopes of preserving at least some of this funding, although with the dramatic reductions
seen in the last few years, libraries have already been getting along with much less then in prior years.
DIRECTOR'S COMMENTS
A grant proposal for $3,500 was submitted and accepted by BALIS for a Seed Lending Library. Librarian
Joel Butler is spearheading the program and is working with Ploughshares, Encinal and Thomsen's, all
Alameda nurseries. The solar panel project is moving forward, with the rebate form now finalized. The
city's new webpage is finally up, but several problems have come to light. Chisaki encouraged the Board
to go out and take a look and give her any comments they might have.
ADJOURNMENT
President Hartigan adjourned the meeting at 7:02 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-01-12.pdf
LibraryBoard,2011-02-09,1,"GITY
OF
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
February 9, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Mike Hartigan, President
Suzanne Whyte, Vice President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of February 2011.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of January 12, 2010. Approved.
C.
*Library Services Report for the Month of December 2010. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for January 2010. Accepted.
E.
*Bills for Ratification for the Month of January 2010, Approved.
There were no questions from the Board, so President Hartigan asked for a motion to accept the Consent
Calendar as presented. Vice President Whyte so moved; Member Wetzork seconded the motion which
carried by a 5-0 vote.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki showed pictures of the West End Branch with the trees removed. Chisaki told of
the landscaping work stoppage initiated by Public Works the previous Friday; all was settled and
back in motion by the following Monday, and work should be completed in two weeks. Member
Wetzork had seen the Bay Farm Branch with its improvements and was very impressed, especially
with the new signage in front. The Grand Re-Opening is scheduled for Tuesday, March 8 at 2:00.",LibraryBoard/2011-02-09.pdf
LibraryBoard,2011-02-09,2,"Page 2 of 3
Minutes of the Alameda
Free Library Board Meeting
February 9, 2011
NEW BUSINESS
A.
Update on Status of State Budget Reductions for Public Libraries (J. Chisaki)
The State budget is stalled right now; however, they seem to understand that Literacy programs are
important, so feelings are more positive. Still, if the TBR is cut that would be a huge loss, and
Assembly Member Swanson received more than 100 letters in support of library funding. A
legislative update had arrived, and Director Chisaki passed around copies for the Board. The PLF
will probably take the biggest hit, and this is the unrestricted money libraries can use as they see
fit. The State Librarian will be talking in San Francisco on Friday, and Chisaki will attend. There
will be a budget discussion at the February 15 City Council Meeting.
B.
Alameda Free Library Foundation (J. Chisaki)
The Foundation did not meet due to a lack of quorum. They are, however, moving forward with
the Children's Concert that is being sponsored by Wells Fargo Bank. The San Francisco Opera
Guild will perform an abridged version of The Magic Flute on Saturday, February 26.
C.
Friends of the Alameda Free Library (K. Minney)
The Friends okayed the new budget, although there are some questions on carry forward. Support
for the art shows is still there and everything is status quo right now. They are still looking for
some new blood for the book sales; the next sale will be held May 6, 7 and 8. There will also be
some new people in the officer's positions.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
There are no travel guides for Texas. The Lonely Planet is putting out a new guidebook on Texas
and it is already on order.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There were no comments.
LIBRARY BOARD COMMUNICATIONS
Member Wetzork asked if there was any information on the upcoming Legislative Day meetings in
Sacramento. Director Chisaki will get more information and register them to attend. If other Board
members are interested, they should let Chisaki know.
DIRECTOR'S COMMENTS
The new Seed and Gardening Tool Lending Library will launch on March 1. Librarian Joel Butler is the
point person for the Green Thumbs, Green Minds program, and has already visited with other seed lending
libraries. Butler will do a PowerPoint presentation on the program to Council at an upcoming meeting.",LibraryBoard/2011-02-09.pdf
LibraryBoard,2011-02-09,3,"Page 3 of 3
Minutes of the Alameda
Free Library Board Meeting
February 9, 2011
ADJOURNMENT
Vice President Whyte adjourned the meeting at 6:35 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-02-09.pdf
LibraryBoard,2011-03-09,1,"of
Re
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
March 9, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:15 p.m.
ROLL CALL
Present:
Michael Hartigan, President
Suzanne Whyte, Vice President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of March 2011.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of February 9, 2011. Approved.
C.
*Library Services Report for the Month of January 2011. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for February 2011. Accepted.
E.
*Bills for Ratification for the Month of February 2011. Approved.
There were no questions from the Board, so Vice President Whyte asked for a motion to accept the
Consent Calendar as presented. Member Wetzork so moved; Member Lewis seconded the motion which
carried by a 4-0 vote. President Hartigan arrived shortly after Consent Calendar. Vice President Whyte
continued to preside over the meeting for the evening.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki talked about the Grand Re-Opening festivities of the Bay Farm Island Library on
March 8 and recounted some of the dignitaries & invited guests in attendance. Comments about
the renovation of the Bay Farm Island Library have been overwhelmingly positive. The special
children's program in the evening was also very well attended. A special effort was made to invite
residents from Water's Edge and users of Leydecker Park to the library opening.",LibraryBoard/2011-03-09.pdf
LibraryBoard,2011-03-09,2,"Page 2 of 5
Minutes of the
Alameda Free Library Board Meeting
March 9, 2011
The landscaping at the West End Library is nearing completion. The project is waiting for a
representative from the Alameda Recreation & Parks Department to pick up the unused plants (re-
purposed from the previous library landscape). The benches that were planned for either side of
the entry are on hold because Public Works is planning on installing a bus shelter to the left of the
entrance on Santa Clara. Member Wetzork inquired if the bus shelter will block the sign posts that
are used for program banners. Director Chisaki responded that it will not. The sign posts will be on
the corner facing the intersection and the bus shelter will be further west along Santa Clara.
Final budget numbers for the project are not yet available. Director Chisaki will ask for an update
for the next Library Board meeting although all the invoices may not yet be received.
Director Chisaki informed the Board that Certificates of Appreciation will be prepared by the City
Manager's Office for presentation to the members of the NLIP at a future City Council meeting.
Final comments from Member Wetzork regarding the renovation of the Bay Farm Island Library
included hearing from residents who are amazed that the removal of the horizontal beams made
such a big difference to the appearance of that space; and that his neighbor who does not get out
much attended the library re-opening.
B.
Update on Status of State Budget Reductions for Public Libraries (J. Chisaki)
The Conference Compromise Committee recommended to the Governor a reduction for library
funding in the following way: $8.5 million in the California Library Services Act (at this funding
level, also allows the State Library to maintain its federal MOE/match); $3.7 million in the
California Library Literacy Services program; $3 million in the Public Library Foundation. The
compromise was reached with a 5-0 vote by both the Assembly and Senate Conferees, this is
important to note because the strong bipartisan recommendation can only encourage the Governor
to keep this $15.2 million level of funding in the State budget. However nothing is set until that
budget is signed.
Library Legislative Day is still scheduled for March 30 but may be rescheduled since no
movement is expected on the State Budget recommendations before that date. If there is no real
reason to ask people to take time out of their work days to go to Sacramento then the date may be
pushed or canceled.
Richard Hall, Library Facilities Consultant, who worked very closely with the Alameda Library
Building Team and with Project Manager Bob Haun, is retiring, as is Ira Bray, Technology
Consultant at the State Library. Ira primarily helps compile the statistics throughout the State and
is a futurist for Technology trends. Both men will be missed and their positions will not be filled as
part of the State Library budget reductions.",LibraryBoard/2011-03-09.pdf
LibraryBoard,2011-03-09,3,"Page 3 of 5
Minutes of the
Alameda Free Library Board Meeting
March 9, 2011
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The Foundation hosted the San Francisco Opera Guild children's performance of The Magic Flute
on Saturday, February 26. It was very well received and they received many inquires about their
next children's program. The Foundation will make a children's concert a regular part of the Live
@ the Library series. The SF Opera Guild also offers a selection of holiday music and the
Foundation is already looking into hosting a family Holiday Concert in December.
All proceeds from the 2010 Live @ the Library have not yet been received; however the
Foundation did approve the formation of a ""Library Technology Fund"" which will stay with the
Foundation until such time as the Library Director requests the funds for use. The current
investment policy for the Foundation gives 50% of the profit from any fundraiser and/or annual
interest earned on the Foundation Endowment to the Library for spending as the Director sees fit.
Moving forward, the Library's share of funding will be split between the new Technology Fund
and the Library Memorial Fund so in essence, 25% of the profits will go the Technology Fund and
25% will go to the Memorial Fund. In addition the new Technology Fund will give the Foundation
the opportunity to approach technology companies specifically for donations.
The Foundation is still looking for a few more Foundation Board Members. The committee has
some prospective members to present to the full Board at their March meeting.
The Foundation and the Friends will be co-hosting a Staff Appreciation Lunch during National
Library Week. In the past the Foundation and Friends have brought box lunches for all the staff
and delivered lunches to the neighborhood libraries and Alameda Reads.
B.
Friends of the Alameda Free Library (K. Minney)
K. Minney did not attend the Friends meeting because his daughter was ill. Director Chisaki gave a
short report. The Friends approved co-hosting the Staff Appreciation Lunch and is asking for a
volunteer from their membership to assist the Foundation. Funding to purchase refreshments for a
special program, ""Laughing for the Health of It"" was approved. Volunteers to help at the book
sale are still needed. The next sale will be held May 6, 7 and 8 at the O Club. Deadline for
membership renewal is March 31 for those who want ""free"" preview night tickets for the May
book sale. Angela's Bistro & Bar will be hosting Friday Night Flights to benefit the Friends on
May 20, 27, and June 3.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
Barcode stickers should not be covering content information, movie rating, running time, etc.
Library staff is doing the best they can to avoid placing stickers and other required labels over
DVD content information but sometimes it is unavoidable.
Daily newspapers in the café should be stapled together. The newspapers in Dewey's Café belong
to the Friends of the Library and they have chosen not to staple their newspapers.",LibraryBoard/2011-03-09.pdf
LibraryBoard,2011-03-09,4,"Page 4 of 5
Minutes of the
Alameda Free Library Board Meeting
March 9, 2011
Daily newspapers upstairs at the Main Library should be on a small table behind the Librarian's
desk with a sign-in / sign-out honor system. The daily newspapers are available on a first-come,
first-served honor system.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Has the Library considered offering e-books that can be put on Kindles, Nooks, iPads, and other e-
readers. The Library will be changing e-book vendors at the end of the fiscal year and will be joining the
""Northern California Digital Library"" which will offer a wider variety of e-books, audiobooks, and MP-3
music, which will be down-loadable to most e-readers. Kindle e-books are proprietary to Amazon.com
and cannot be purchased by a library. The new service will not work with Kindles.
LIBRARY BOARD COMMUNICATIONS
President Hartigan stated that since the two Neighborhood Library projects are nearly complete and both
buildings are in as good a condition as they can be; and the Main Library is in pretty good shape, he would
like to request a report in the next few months regarding the maintenance of the three library facilities.
What department/division is responsible for maintaining the buildings and what is the Library responsible
for, what we might need to consider including in the library budget. He suggested a few specific items be
looked into: window washing, sidewalk gum removal, elevator maintenance, fire/intrusion alarms, etc.
Maintenance of the library facilities, he knows that it is partly Public Works and partly Library that
handles the maintenance issues. Ideas of what we can do to keep these buildings in good shape, or at least
understand who is responsible.
DIRECTOR'S COMMENTS
Solar project is held up waiting for permits. The sound test will be held on March 9, unless it rains. The
project schedule is really weather-driven. The Project Manager (contractor) says once the build begins it
will be a quick build.
City finances are looking grim. All departments are asked to submit a flat budget, and budgets showing a
5% and a 10% reduction. The Library reductions will be based only on the General Fund Transfer portion
of the budget. At 5% the reduction is $85,000 and at 10% the reduction is $170,000. There will most
likely be a combination of cost-saving measures used to balance the budget. Revenues to the City are
relatively flat while expenditures are rising. There will be a Special Meeting of the City Council on
Tuesday, March 29 to talk about the status of the City's finances and to get some direction regarding the
budget priorities. This will be an informational meeting.
Reminder that Form 700 is due. Hard copies were given to Board Members who requested the same. Send
completed forms to the City Clerk's Office or they may be given to the Library for forwarding to the
Clerk.
The Library is a member of the Alameda Community Services Collaborative and has received a replica
plaque of the ""100 Best Communities for Young People"" award. The Board was asked for suggestions for",LibraryBoard/2011-03-09.pdf
LibraryBoard,2011-03-09,5,"Page 5 of 5
Minutes of the
Alameda Free Library Board Meeting
March 9, 2011
a location to display the award. The Board recommends displaying the plaque in the Café since it is a
high traffic area and is also used after hours by groups who do not necessary patronize the Library.
The Board also received the City Proclamation for the ""Across the Pages: an Alameda Community Reads""
and recommended displaying the proclamation on the program bulletin board at the foot of the stairs.
ADJOURNMENT
Vice President Whyte adjourned the meeting at 7:07 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-03-09.pdf
LibraryBoard,2011-04-13,1,"of
RATED TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
April 13, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:05 p.m.
ROLL CALL
Present:
Michael Hartigan, President
Suzanne Whyte, Vice President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of March 2011.
Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of February 9, 2011. Approved.
C.
*Library Services Report for the Month of January 2011. Accepted.
D.
*Financial Report Reflecting FY 10 Expenditures by Fund for February 2011. Accepted.
E.
*Bills for Ratification for the Month of February 2011. Approved.
There were no questions from the Board, so President Hartigan asked for a motion to accept the Consent
Calendar as presented. Member Atkin so moved; Member Lewis seconded the motion which carried by a
5-0 vote.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki informed the Board that the Certificates of Appreciation for the NLIP are still in
process with the City Manager's Office. As soon as those are ready a Council meeting date will be
selected.
Staff is requesting, before the NLIP project is closed out, to change out the staff monitors at the
West End Library circulation desk. The current monitors are a little too tall for staff to work at all",LibraryBoard/2011-04-13.pdf
LibraryBoard,2011-04-13,2,"Page 2 of 5
DRAFT Minutes of the
Alameda Free Library Board Meeting
April 13, 2011
day. Between the height of the desk top and the height of the mounted monitors staff find
themselves with shoulder and neck strain by the end of the work day. The request is to replace
those two monitors with regular desk top monitors, similar to the arrangement at the Bay Farm
Library. Better to replace them now then to deal with possible Workers Compensation issues
down the road. Estimated cost to de-install the old monitors and purchase new monitors would be
less than $1,200. The old monitors can be used as spares, or back-ups, at the Main Library. The
motion to approve replacement was made by Member Wetzork and seconded by Vice President
Whyte. Motion passed 5-0.
Artist Receptions are Saturday, April 16. Bay Farm Island Library will dedicate the Kana Tanaka
piece at 2:00 p.m. and the West End Library reception will be at 4:00 p.m. Only one of two
paintings by Owen Smith will be on display because the second painting is still not dry. The
Zito/Schmitt piece is already receiving rave reviews and people feel that that piece looks like it
was always a part of the building. The Library Foundation is working with Supervising Librarian
Arta Benzie-Youssef to provide refreshments at both libraries.
The landscape surrounding the West End Library is completely planted in. Member Whyte noticed
that the light bulbs in the exterior fixtures are blindingly bright on one side and sort of a soft light
on the other side. Director Chisaki was unaware of this issue and will look into it. President
Hartigan added that he noticed that one of the exterior light fixtures, on the north east corner, is a
little wonky and needs to be straightened upright. Also the base of the building seems dirty now
that the landscaping is in. Director Chisaki replied that Library Custodian Dennis McDaniels was
aware of that situation and was planning on power washing the base of the building, stairs, ramp
and sidewalk the day before the Artist Receptions. <This would be two days after this Board
meeting> All Board members commented that the new landscaping looks great.
Final budget numbers are not quite in yet. Last of the contractor's invoices are in process; last few
art-related invoices are expected. President Hartigan has a question regarding the project budget
update submitted by Project Manager Laurie Kozisek. Director Chisaki did not know the answer
and indicated that Ms. Kozisek is currently on vacation. The question will be poised to her upon
her return and hopefully will be answered by the next Library Board meeting.
B.
Update on Status of State Budget Reductions for Public Libraries (J. Chisaki)
No new information. The recommendation by the Senate and Assembly Budget committees is for
the Governor to keep minimal funding for libraries in the budget rather than take all funding out.
The State is still waiting to receive details of what the Federal government is going to do with
funding for the Institute of Museum and Library Services because it too is slated for significant
reductions. Part of the State funding may be contingent with how much money the Federal
government may have to offer in matching funds back to the State Library.
Library Legislative Day was scheduled for March 30 but has been rescheduled for Wednesday,
May 18. The California Library Association has not yet crafted the message for Library
Legislative Day, they put together the packet of materials to be taken around to the various offices
and provide talking points for the visits. Right now, just save the date for a trip to Sacramento.",LibraryBoard/2011-04-13.pdf
LibraryBoard,2011-04-13,3,"Page 3 of 5
DRAFT Minutes of the
Alameda Free Library Board Meeting
April 13, 2011
The City is also preparing for difficult budget reductions. Each General Fund department is required
to make recommendations for a 5% and a 10% reduction. Those reductions alone will not close the
anticipated budget gap within the City; it will be a combination of reductions within the departments,
employee give-backs, possible furloughs, or any variety of things to make the total. March 29 the
City Council held a special meeting where the budget was discussed in an effort to make the public
aware of the seriousness of the City's finances. The Library needs to recommend a reduction of
$85,000 (5%) and $170,000 (10%). The Library had already reduced hours and some services. The
Memorial Fund is currently being used for operations. All that is left to cut now are service hours.
Discussion followed with details of the possible recommendations. The Library Board gave
direction regarding service priorities as the budget reduction recommendations are put forth. The
priorities became as follows: 1. try to have a library open every day; 2. trim hours (7/8 hours open)
rather than close completely and have a staggered schedule (mix of early & late openings) 3. ensure
an adequate level of service for the West End Library, if a choice has to be made between the two
neighborhood libraries 4. close on Monday rather than closing on the Sunday. Director Chisaki
indicated that the Library's budget meeting with the Finance Budget Team, has not yet taken place.
If there is an opportunity for additional input from the Library Board at the May meeting, the Board
would like to give additional guidance. Director Chisaki was not sure what the finality of the budget
status will be by the May meeting.
NEW BUSINESS
A.
Behavior in the Library Policy - Update/Revision (J. Chisaki)
The updated/revised Behavior in the Library policy was discussed. The revision has already been
reviewed by the City Attorney's Office. The Behavior Policy is the only thing that stands between
the Library staff and an unruly member of the public. The police cannot escort people out unless
they are breaking Library rules, these are the rules and the rules need to be as specific as possible.
One minor word change was suggested by Member Whyte. President Hartigan called for the
approval of the Revised Behavior in the Library Policy as amended, Member Wetzork so moved,
and Member Whyte seconded the motion, which was carried with a 5-0 vote.
B.
Alameda Free Library Foundation (J. Chisaki)
This is National Library Week and the Foundation is co-hosting, with the Friends of the Library, a
Staff Appreciation lunch on April 14.
The Live @, the Library committee is working hard and hope to announce the new concert series
soon. Frederica Von Stade is working with a children's choir and the Foundation hopes to host a
family concert featuring Ms. Von Stade and the children in the early part of 2012. This concert
may not be held in the library as committee members feel that it may draw a larger audience than
the Stafford Room can comfortably hold.
By the beginning of the fiscal year, the Foundation hopes to have a full Board of 16 people. When
all have been approved, Director Chisaki will share their names with the Library Board. The",LibraryBoard/2011-04-13.pdf
LibraryBoard,2011-04-13,4,"Page 4 of 5
DRAFT Minutes of the
Alameda Free Library Board Meeting
April 13, 2011
nominees are a very varied group of individuals who will be an asset to the Foundation and the
Library.
C.
Friends of the Alameda Free Library (K. Minney)
K. Minney had not attended the Friends meeting. Director Chisaki gave the report. The Friends
found a volunteer to assist the Foundation in co-hosting the Staff Appreciation Lunch.
Volunteers are still needed for the book sale. The next sale will be held May 6, 7 and 8 at the O
Club. Angela's Bistro & Bar will be hosting Friday Night Flights to benefit the Friends on May 20,
27, and June 3. The Friends and Foundation will also team up to staff an information (about both
organizations) table at the Meals on Wheels fundraising event at the Rockwall Winery in July.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A request to purchase the new biography of Grant Wood. Book selector's response is that a copy
has been ordered.
Received at the West End Library, please post the open hours for all of the libraries at the
branch library. Response: the hours for all three libraries have now been posted on the doors of the
library (West End).
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Resident Li Volin announced that the ""Meet Your Public Officials"" event, which is the annual
fundraiser hosted by the League of Women Voters of Alameda will be on April 14. All of the
Board members are invited to attend; invitations/tickets were distributed at the March Library
Board meeting. There is a raffle with some wonderful prizes; the Mayor will speak about some
little known ""things"" about Alameda; and the food is great.
LIBRARY BOARD COMMUNICATIONS
Vice President Whyte announced that there is a multicultural dance performance at Kofman
Auditorium on April 30. Some amazing dancers/groups will be performing and tickets are
available at the door.
Member Atkin inquired as to the date of the end of summer reading ceremony as she may be out of
town. She also inquired about the August Board meeting. Director Chisaki responded that the
Library Board is now following the form of the City Council and going dark in August. She then
informed the Board that the City is looking at the various Boards and Commissions and are
considering changing the meeting frequency and/or the number of members on each Board or
Commission. There is supposed to be an informational presentation at one of the May City
Council meetings. Director Chisaki has submitted to the City Manager's Office that the Library
Board meets monthly but has adopted the City Council schedule of going dark in August. Meeting
frequency is not dictated by the Charter and the ability to call special meetings when necessary is
always an option. The Library Board has five members.",LibraryBoard/2011-04-13.pdf
LibraryBoard,2011-04-13,5,"Page 5 of 5
DRAFT Minutes of the
Alameda Free Library Board Meeting
April 13, 2011
DIRECTOR'S COMMENTS
The Library will be closed on Easter Sunday, April 24. Since it is not a regular City holiday,
Director Chisaki is informing the Library Board of the closure.
An email invitation was sent to all the Library Board members for the VF Outdoors Corporation
Groundbreaking Ceremony on Tuesday, May 3 at 10:30 a.m.
ADJOURNMENT
President Hartigan adjourned the meeting at 7:16 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-04-13.pdf
LibraryBoard,2011-05-11,1,"OF
$
TERRA
ORATEIO
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
May 11, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Michael Hartigan, President
Suzanne Whyte, Vice President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Absent:
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of May 2011. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of April 13, 2011. Approved.
C.
*Library Services Report for the Month of March 2011. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for April 2011. Accepted.
E.
*Bills for Ratification for the Month of April 2011. Approved.
There were no questions from the Board, so President Hartigan asked for a motion to accept the Consent
Calendar as presented. Vice President Whyte so moved; Member Lewis seconded the motion which was
carried by a 4-0 vote.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki informed the Board that the signage piece for the sign posts at the West End
Library are still to be installed by Custodian Dennis McDaniels who hasn't had time while
Executive Assistant Marsha Merrick was out because he was handling meeting room reservations
in addition to his other responsibilities.
Artist Owen Smith is expected to install his second painting at the West End Library by mid-May.
His are the last outstanding invoices. It is anticipated that about $300,000 of the Measure O
funding will be left after the project closes out. Since the Library is faced with a large budget",LibraryBoard/2011-05-11.pdf
LibraryBoard,2011-05-11,2,"Page 2 of 5
DRAFT Minutes of the
Alameda Free Library Board Meeting
May 11, 2011
reduction, Director Chisaki inquired whether those funds might be available to help pay down the
debt service so the Library would not take such a huge budget hit. The response from the City
Attorney's office is no, and it cannot be used to purchase a new Integrated Library System (ILS)
either. The funds can only be used for acquisition of, or improvements to, real property not to pay
for operations, pay staff, or to purchase technology. President Hartigan inquired whether the
furnishings for the *new* Main Library was purchased with Measure O funds. He recalled that
there were discussions by the Library Building Team over what could and could not be purchased
by Measure O funding. Director Chisaki said that she would research the Measure O expenditures
for the Main Library Project and report back to the Board. President Hartigan is pleased that we
have the funds left from the NLIP as it was unexpected and could be used for some future project.
President Hartigan mentioned that the light fixture on the northeast corner of the West End Library
is still askew and Vice President Whyte commented that the overly bright/white light bulbs are still
mixed on the exterior of the West End Library Building. One side is blindingly bright while the
other is a nice soft white illumination. Director Chisaki said that she would check into the status of
the maintenance request to fix those two issues.
Member Lewis commented on the Artist Receptions. She thought they were great and that if you
haven't been in to see the art, you really should see it. Director Chisaki had bookmarks with
images of the art from all three artists for the Library Board members. The book marks were
provided by the Library Foundation and were the keepsake item for the artist receptions.
B.
Update on Status of State Budget Reductions for Public Libraries (J. Chisaki)
No new information. The recommendation by the Senate and Assembly Budget committees is for
the Governor to keep minimal funding for libraries in the budget rather than take all funding out.
The State is still waiting to receive details of what the Federal government is going to do with
funding for the Institute of Museum and Library Services because it too is slated for significant
reductions. Part of the State funding may be contingent with how much money the Federal
government may have to offer in matching funds back to the State Library.
Library Legislative Day is scheduled on Wednesday, May 18. Assembly Member Swanson has an
appointment with one of his staff members scheduled, no word regarding an appointment with
Senator Hancock or a member of her staff. The Governor's May Revise of the Budget is supposed
to be released on Monday, May 16, it is hopeful that the Governor will put the minimum funding
in since both the Democrats and the Republicans are recommending the minimum. Only time will
tell.
The City is also preparing for difficult budget reductions. The Library was requested to prepare
reduction recommendations at 5% and 10% reductions. When meeting with the Budget Team from
the Finance department and the City Manager's Office the Library was informed of debt service
payments which are now due. The debt originated in the mid to late 1990's to fund the move-out
from the Carnegie Library and to renovate the historic high school space to become an interim
library. The loan had been refinanced in the early 2000's in hopes of getting a better interest rate
and refinancing again. The rates are not better, the City needs to start making those payments again
and the cost of the debt service payment came from the General Fund. This fiscal year a concerted",LibraryBoard/2011-05-11.pdf
LibraryBoard,2011-05-11,3,"Page 3 of 5
DRAFT Minutes of the
Alameda Free Library Board Meeting
May 11, 2011
effort is being made not to use the General Fund balance, so the debt payment will have to be
covered by the Library. The addition of the debt service payment to the previous 5% and 10%
reductions now puts the Library in the position of having to cut a little more than 1/2 million dollars at
5% and considerably more at 10%. Director Chisaki would like additional direction from the Library
Board for thoughts on what to eliminate. In April the Library Board gave direction regarding service
priorities as the budget reduction recommendations are put forth but given the new dollar amounts it
will not be possible to keep to the priorities of the Library Board. Sundays save the most in terms of
part time staffing so a Sunday closure is on the table. Many services such as Interlibrary Loan,
Homebound Delivery, monitoring the collection agency, materials ordering, computer classes,
school resource programs, shelving, twice a day branch deliveries, etc. would be cut. Director
Chisaki indicated that a new budget meeting to present the new reduction recommendations to the
Finance Budget Team, has not yet taken place. Director Chisaki was not sure what the finality of the
budget status will be by the June Library Board meeting. There will be a public Budget Workshop
with the City Council on Tuesday, May 31.
There was discussion of the new Non-Resident fee to be charged by the Santa Clara County
Libraries; the closure of days, reducing to three days a week for the San Jose Public Library
Branches; and the possibility of the Oakland Public Library closing all but two branch libraries (only
the new 81st Street Branch and the Diamond Branch) and their Main Library.
There is also the possibility that the Alameda Free Library could charge fees for some services, such
as Interlibrary Loan, and it may be possible to keep the service because the fee will cut down the
number of requests submitted and fewer requests might not take as much time to do. Room rental
fees can be increased; library rental fees are significantly less than other city facilities. Discussion
also followed regarding the room use priorities and the possibilities of changing or reviewing the use
priorities. There was also discussion regarding Interlibrary Loan and the cost/elimination of the
service. The Library Board might consider increasing those fees. The Board requested a library fees
discussion be put on the agenda for the June meeting.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The Library Foundation did not meet in April. They are still working on recruiting and installing
new Board members. If all goes as planned, they will have a full Board of 16 people by June.
Once all new Board members are approved the Library Board will be informed of who they are.
The Foundation was instrumental in assisting Supervising Librarian Arta Benzie-Youssef
with the Artist Receptions, from invitations, to bookmarks, to refreshments. Board members
served the refreshments and poured the beverages at both Artist Receptions. The ""vibe"" in the
building that day was really good.",LibraryBoard/2011-05-11.pdf
LibraryBoard,2011-05-11,4,"Page 4 of 5
DRAFT Minutes of the
Alameda Free Library Board Meeting
May 11, 2011
B.
Friends of the Alameda Free Library (K. Minney)
The Friends had a successful Book Sale the weekend before. The final numbers are not in yet but
are expected at the next Friends meeting on May 16. Good turn out for the sale; and they recruited
17 new members.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
More noise restrictions need to be posted, including the use of personal electronics and the clicking
of the keys on personal laptops. Response: Staff will ask people to be more courteous regarding
volume levels of their personal electronics and there is a sign in the Quiet Reading Room saying
no electronics in that room.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Friends and Foundation hosted Staff Appreciation Luncheon was great. Consider making the
Measure O funds a ""maintenance fund"" for the library or should the Friends/Foundation consider
creating a maintenance fund for the libraries?
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Consolidation of City Boards & Commissions is going to be studied by a Council sub-committee
comprised of Vice Mayor Bonta and Councilmember deHaan. The sub-committee decided to do
make no changes to the Boards but will look at the meeting schedules, number of commissioners,
and responsibilities of the Commissions. However, the Social Service Human Relations Board
went to the sub-committee and said that they would not mind changing their meeting frequency.
They are proposing meeting every other month (on the odd-number months). So the sub-
committee asked if the Library Board would also like to change their meeting frequency.
Discussion followed describing the intent of the study/consolidation of the Commissions. The
Library Board would like to stay with monthly meetings, going dark in August when the Council
goes dark, and have the flexibility to not have a meeting if there was no pressing business to
conduct.
Teen Job Skills workshop was a great success. Over 80 teens participated and keynote speaker,
Diana Kenney was great talking about ""your cyber footprint."" This is the fifth year this workshop
is offered by Alameda Recreation & Parks, the Alameda Youth Commission, the One Stop Career
Center, the Alameda Collaborative for Youth & Families, and the Library.
Library Legislative Day is May 18 in Sacramento. Pacific Library Partnership Annual Breakfast is
Saturday, May 21 in Menlo Park, it's a half day meeting. Senator Joe Simitian will be presenting
Melinda Cervantes, Executive Director and County Librarian of the Santa Clara County Library, as
the 11th State Senate District's Woman of the Year.",LibraryBoard/2011-05-11.pdf
LibraryBoard,2011-05-11,5,"Page 5 of 5
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Alameda Free Library Board Meeting
May 11, 2011
Alameda Magazine used the Main Library as the backdrop for the outstanding high school seniors
piece and sent a copy of the magazine for the Library.
Solar project is waiting for inspections. The build is complete, the first inspection by the
Community Development has been done and Sun Light & Power has responded to the rough
inspection comments. This inspection needs to be completed before Alameda Municipal Power
will inspect and approve before the switch is flipped and the library is on solar. President Hartigan
inquired whether the library will be on ""net zero"" where the meter is spinning backwards when the
solar is in use but the library isn't drawing on it. Director Chisaki said she will look into it and try
to have an answer. A member of the public inquired if the Measure O monies could be used to put
solar on the two neighborhood libraries. The response by both President Hartigan and Director
Chisaki is that it was considered but the cost is not feasible.
ADJOURNMENT
President Hartigan adjourned the meeting at 8:10 p.m.
Respectfully submitted,
Janichinle
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-05-11.pdf
LibraryBoard,2011-06-08,1,"and
the
GRATER
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
June 8, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Michael Hartigan, President
Suzanne Whyte, Vice President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Absent:
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of June 2011. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of May 11, 2011. Approved.
C.
*Library Services Report for the Month of April 2011. Accepted.
D.
*Financial Report Reflecting FY10 Expenditures by Fund for May 2011. Accepted.
E.
*Bills for Ratification for the Month of May 2011. Approved.
President Hartigan requested a wording change to the May minutes on page 1 under Unfinished Business,
item A, paragraph 4 which reads in part the light fixture on the northeast corner of the West End
Library is still wonky. Director Chisaki will change this to read .of the West End Library is still
askew and Vice President Whyte -this statement was made in regards to an observation made while
passing by the renovated West End Library. Director Chisaki explained that the Library Custodian when
out to straighten the fixture but was unable to tighten the fixture in the upright position. A formal work
order will be submitted to the Public Works Department to fix both the light fixture and change out the
very bright light bulbs that were observed by Vice President Whyte. President Hartigan inquired if the
fixture in question was an original or taken down and refurbished prior to painting. Director Chisaki stated
that the fixture was an original, cleaned in place and the painting was done around the existing fixture.
There being no further questions or comments from the Board, so President Hartigan asked for a motion to
accept the Consent Calendar as presented. Vice President Whyte so moved; Member Lewis seconded the
motion which was carried by a 4-0 vote.",LibraryBoard/2011-06-08.pdf
LibraryBoard,2011-06-08,2,"Page 2 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
June 8. 2011
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki informed the Board the project is almost complete. Project Manager Laurie
Kozisek sent an ""almost final budget"" accounting just hours before the Library Board meeting.
There are a few outstanding expenses. most notably engineering charges for May and June from
the Public Works Department. The project budget indicates that about $300,000 will left in the
Measure O fund but in conversation with the City Finance Department's person who handles
Capital Project budgets, Measure O may have about $750,000-$800.000 remaining. Director
Chisaki has already requested a final accounting to confirm the remaining amount in Measure
O. Also at the Library's request, Finance has contacted the Bank of New York, the bond trustee,
and they would check the bond documents for eligible expenses. The City Controller feels that
purchasing a new Integrated Library System (ILS) would be an eligible expenditure. If there is in
fact about $800,000, a new ILS System could be purchased and a maintenance fund could be
established. Once the balance is confirmed Director Chisaki will bring the item back to the Library
Board.
There was a brief discussion on two different ILS vendors, SirsiDynix and Innovative Interfaces
and why the Alameda Library purchased SirsiDynix Horizon rather than Innovative Interfaces
which also offers Link Plus interlibrary loan.
The City Council had presented Certificates of Appreciation to the members of the Neighborhood
Library Improvement Project Team. Nine of sixteen people were in attendance to receive their
certificates; a few were mailed out after the meeting. The Mayor has chosen to talk about the
neighborhood library renovations as her topic for the Alameda County Mayors Conference this
evening.
B.
Update on Status of State Budget Reductions for Public Libraries (J. Chisaki)
The City Council met on May 31 in a Special Session to discuss the upcoming budget year.
Director Chisaki informed the Board that the City reduction would not be as bad as previously
expected. The City Council heard the Library recommendation to close the Main Library on
Sundays, reduce the remaining open days to 7 or 8 hour days and reduce each neighborhood
Library by one day a week (keeping four open days each). The City Council rejected the idea of
closing the Main Library on Sundays and restored the funding for Sunday hours. They were
reluctant to reduce the remaining hours but know that it is necessary right now. The new hours are
as follows:
Main Library (50 hours / week. formerly 56 hours)
Monday, Tuesday, Wednesday,
Noon - 8:00 p.m.
Thursday
10:00 a.m. - 6:00 p.m.
Friday, Saturday
10:00 a.m. - 5:00 p.m.
Sunday
1:00 p.m. - 5:00 p.m.
Closed Holidays",LibraryBoard/2011-06-08.pdf
LibraryBoard,2011-06-08,3,"Page 3 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
June 8, 2011
West End Library (31 hours / week. formerly 39)
Monday
Noon - 8:00 p.m.
Wednesday, Thursday
10:00 a.m. - 6:00 p.m.
Saturday
10:00 a.m. - 5:00 p.m.
Closed Tuesday, Friday, Sunday, Holidays
Bay Farm Island Library (31 hours / week, formerly 39)
Monday, Thursday
10:00 a.m. - 6:00 p.m.
Tuesday
Noon - 8:00 p.m.
Saturday
10:00 a.m. - 5:00 p.m.
Closed Wednesday, Friday, Sunday,
Holidays
Considerations in selecting the days and hours were: avoiding moving existing programs; not having
the neighborhood libraries closed more than two days in a row (necessitating bringing in someone to
empty the book drops); providing time for class visits; looking at the door count & people flow;
looking at the nights that the public uses the meeting rooms; etc. The basic staffing schedule has
been completed and now the behinds the scenes activities are being added back. Staff cost for some
of the non-public desk activities were determined so those activities could be added back into library
services if the budget allowed once the public service desks were staffed. Some examples of ""behind
the scenes"" activities include: accounts payable, homebound delivery program, interlibrary loan,
mending, book orders, weeding of the collections, etc. Surprisingly, shelving time was a huge
expense and will be trimmed accordingly, most if not all part time staff will have their hours cut
back some but will retain employment.
Although no library employees are being laid off, there are two classifications within the library that
are subject to possible ""bumping"" as layoffs occur in other city departments. Those positions are
Custodian and Executive Assistant. The Library would keep the positions but the individuals may
change if bumping occurs.
There is no news regarding the State Budget as the Governor has not signed anything yet. State
funding is currently in a ""wait and see"" mode.
President Hartigan inquired whether Library Volunteers also assist with the shelving of materials,
asked what other jobs they perform and who are these volunteers (demographics of our volunteer
pool). Director Chisaki stated that they do help with sorting and shelving, staffing the information
desk, some clipping and filing of materials, if their skills are exceptional they might also teach
computer classes or work with the Early Learning with Families (ELF) program. The people are a
broad age range from high school to retired persons, skilled and unskilled. Library Technician AKA
Volunteer Coordinator, Mike Dooley, recruits, trains, and tracks the hours for the library volunteers,
with the exception of the Café volunteers. President Hartigan observed that the number of volunteers
and the number of volunteer hours on the Activity Report is in a downward trend. He would like to
suggest that those numbers should increase and perhaps volunteers can pickup the shelving duties to
free up the paid FT staff to do other activities. Director Chisaki said she would speak to Coordinator
Dooley and his supervisor, Circulation Supervisor Laura Klatt, to possibly work on recruitment and
increase our volunteer participation in the library.",LibraryBoard/2011-06-08.pdf
LibraryBoard,2011-06-08,4,"Page 4 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
June 8. 2011
NEW BUSINESS
A.
Library Fee Increases (J. Chisaki)
The City will be considering increases to the Master Fee Schedule at a June City Council meeting.
Director Chisaki had noticed the room rental rates for Mastick Senior Center, the O'Club, and
some of the park facilities were much higher than the Library's room rental fee. She would like
the Library Board to consider increasing the room rental fees for the public meeting rooms,
effective at the start of the new fiscal year. There is already a fee priority set for the rental fees. the
categories are 1. Library uses 2. City or other government agency 3. Alameda Non-Profit /
Alameda Resident 4. Alameda Commercial / Non-Resident. Comparisons from other libraries and
other facilities in the city were considered. Currently the fee schedule charged the same for the 12
person Family Study Room as is charged for the entire Stafford Room. There was much thoughtful
discussion regarding not wanting to price the rooms out of reach of Alameda residents, who/what
kind of groups typically rent the meeting rooms, frequency of use by various groups, and room
attendants. The small study rooms on the second floor of the library are offered on a first come,
first served basis by the Reference staff, and the use is free. After discussion the Family Study
Room will remain at the same rental rate of $20/hr Alameda residents/non-profit and $50/hr for the
commercial/non-residents. This room does not require set-up by the Library. The Stafford Room
will have separate charges for using half the room or the whole room. Half of the Stafford Room
will be $50/hr Alameda residents/non-profit and $75/hr for the commercial/non-residents. The
entire Stafford Room will be $75/hr for Alameda residents/non-profit and $100/hr for the
commercial/non-residents. The attendant fee will remain $25/hr. President Hartigan asked for a
motion on the new fees, Member Atkins made the motion; Member Lewis seconded the motion
which was carried with a 4-0 vote. The new fees will go into effect on July I and will also be
charged if the renter schedules but does not cancel before their date.
Director Chisaki explained what Interlibrary Loan (ILL) is and how it works at the Alameda
Library. Interlibrary Loan is a service the Library currently offers for free. The Library will
request, mostly books, materials from libraries outside of Alameda. as far away as Canada, at no
cost to the customer. Alameda does not borrow or lend materials in the current publishing year;
microfilm; media (audio or visual); whole periodicals; or non-circulating items. Each library sets
their own policies regarding what they will or will not lend. Many libraries have either instituted
charging a fee for Interlibrary Loans or have discontinued the traditional ILL and have gone to
""Link Plus"" which is a seamless way of requesting materials from participating libraries outside
the home library through the Integrated Library System (ILS) provided by Innovative Interfaces.
The Alameda Free Library does not have Innovative Interfaces as the ILS so going to Link Plus is
not an option. The recommendation from the ILL staff is to charge a $5.00 fee per request.
whether or not the customer receives their item. This is not a full cost recovery fee but a fee that
would reduce the number of requests because it is hoped that customers will only request items
they really want not just every title in a series they enjoyed. The number of staff hours spent
working on ILL requests will be reduced in the new fiscal year so this is also an attempt to trim the
work load and perhaps recover the cost of using the mailers for shipping and postage. After much
thoughtful discussion. the Library Board voted to charge a $5.00 per request fee for Interlibrary",LibraryBoard/2011-06-08.pdf
LibraryBoard,2011-06-08,5,"Page 5 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
June 8, 2011
Loan requests. A motion was made by Vice President Whyte to adopt a $5.00 fee per ILL request;
the motion was seconded by Member Atkin which was carried with a 4-0 vote.
B.
Alameda Free Library Foundation (J. Chisaki)
The Foundation will be meeting in June with a full Board now that they have sixteen members.
Prior to the June meeting Director Chisaki will be giving a ""behind the scenes"" tour of the Main
Library. Many of the new members are retired educators. The Foundation will have Co-Presidents
for the upcoming year, Jan Greene and Carol Robie will be the Presidents, Sue Coberg will be
Vice President, Seamus Wilmot will be Treasurer, and Jennifer Cheng is the Secretary. Out going
President Luzanne Engh will continue to work with the Concert Committee and plans to
concentrate on fundraising activities.
Last month Director Chisaki mentioned to the Board that the Library was receiving
memorial donations in memory of a Mr. Donald Bruzzone. The Library received a Trust
Notification addressed to the Alameda Free Library Foundation in care of Director Chisaki. Upon
further investigation, the family's intent is for the $20,000 Trust to go to the Foundation, not the
Library (City) memorial fund. Mr. Bruzzone was a former Library Board member in the 1960's.
Live a the Library is moving forward with concerts in September, October and November.
There may be a special holiday concert in December and a special performance by
Frederica Von Stade & the Berkeley Children's Chorus in February at the Alameda Theater.
Member Whyte inquired why the Foundation Board has so many members (16) to which Director
Chisaki explained that the Foundation Board is a Working Board and there are not members who
assist with the tasks of the Foundation in putting on events. President Hartigan thought the
""behind the scenes"" tour of the Library was a good idea and suggested that perhaps the Library
Board would like a similar tour before the July Board meeting. Other Board Members present
expressed interest so the Library Board will have a Library Tour before the July 13 meeting.
C.
Friends of the Alameda Free Library (K. Minney)
Friends Representative Minney informed the Board that he had missed the last Friends of the
Library meeting due to illness.
President Hartigan commented that he had attended the Friends Used Book Sale in May and he
had read in the Friends Newsletter the wrap-up article about the sale. He mentioned that while
working the sale on Friday night he noticed the large number of books sold and the huge number
of boxes of books that booksellers and others were purchasing that night. He had heard the
discussion regarding whether the Friends are charging enough for the books? He suggested that
perhaps the Friends might consider, using the existing dot system, charging more on Friday night
and less on the following days, similar to a Dutch auction. Mr. Minney said he would forward the
suggestion on to the Friends membership. President Hartigan again congratulated the Friends on a
great book sale and reiterated how much his family enjoys going to them.",LibraryBoard/2011-06-08.pdf
LibraryBoard,2011-06-08,6,"Page 6 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
June 8, 2011
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki informed the Board that San Jose Public Library Director, Jane Light, sent an
email to the members of the Pacific Library Partnership (PLP) to say that their library system was
originally reducing their 20 branch libraries to three open days a week has had funding restored for
an additional day each, keeping their operations open four days a week. She and Oakland Public
Library Director, Carmen Martinez, along with national library advocate Molly Rafael will be in
conversation with KQED Forum on June 9 at about 9:00 a.m.
In response to an inquiry by President Hartigan regarding the whether or not the library would be
""net zero"" with the solar panel generation. Alameda Municipal Power representative, Bill
Garvine, sent an email to say that the Main Library will ""net metered"" and will receive credit for
energy generation when the library is not open but is not be considered ""net zero"" because the
library will always be a bigger consumer of electricity than the library's solar array will generate.
ADJOURNMENT
President Hartigan adjourned the meeting at 8:10 p.m.
Respectfully submitted,
Jane Chander
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-06-08.pdf
LibraryBoard,2011-07-13,1,"of
RATED TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
July 13, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:31 p.m.
ROLL CALL
Present:
Michael Hartigan, President
Gail Wetzork, Board Member
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Absent:
Suzanne Whyte, Vice President
Staff:
Jane Chisaki, Library Director
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of July 2011. Accepted.
B.
*Draft Minutes of the Regular Library Board Meeting of June 8, 2011. Approved.
C.
*Library Services Report for the Month of May 2011. Accepted.
D.
*Financial Report Reflecting FY 10 Expenditures by Fund for June 2011. Accepted.
E.
*Bills for Ratification for the Month of June 2011. Approved.
In June the Library Board requested a tour of the Main Library building prior to the July Board meeting
for those wishing to tour the facility. In July the ""meeting"" began shortly before 6:00 p.m. with a tour of
the Main Library building, now almost five years old. President Hartigan inquired about the cracks he
noticed in the glass panel next to the steel garden gate. Director Chisaki responded that the cracks have
been there for a long time and that the only solution is to replace the entire glass panel. Staff is monitoring
the progress of the cracked glass. It is not tempered glass.
The regular meeting of the Library Board was officially called to order at 6:31 p.m. President Hartigan
asked whether the Expenditure Report in the Board Packet was the last one of the fiscal year or if there
was one more to close out FY2010-11. He was curious about the available balance of $196,000 shown.
Director Chisaki stated that this Expenditure Report was the second to last in FY2010-11. There are still
invoices to be posted and staff has five more days to turn them in to the Finance Department. The
remaining balance will be much less at the end of period 13. The final Expenditure Report for FY2010-11
will be in the September Library Board Packet. President Hartigan asked for a motion to accept the
Consent Calendar as presented. Board Member Wetzork so moved; Member Lewis seconded the motion
which was carried by a 4-0 vote.",LibraryBoard/2011-07-13.pdf
LibraryBoard,2011-07-13,2,"Page 2 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
July 13, 2011
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
Director Chisaki informed the Board nothing further has been reported by or received from Project
Manager Laurie Kozisek. At the Library's request, Finance will do a final accounting of the
Measure O fund. They are working on the year end close out and will try to get the Measure O
accounting completed in a reasonable amount of time. At last word, Finance reports $780,910
remaining in the Measure O fund. The City Controller has looked at the Official Bond Document
and talking to the Bond Trustee, he is confident that the purchase of a new Integrated Library
System (ILS) is an eligible purchase should the Library Board choose to go in that direction.
Director Chisaki stated that if in fact the remaining amount is about $780,000 then her
recommendation would be to set aside about $400,000 for a new ILS and create a building
maintenance reserve fund with the balance for unforeseen building issues for the libraries. After
the final accounting to confirm the balance, Director Chisaki will bring a formal recommendation
for what to do with the remaining Measure O funds to the Library Board. The Board looks forward
to considering the options for the remaining balance; it is a nice position to be in.
The light fixture that is askew on the northeast corner of the West End Library building cannot be
fixed upright by Library Staff. A request has been submitted to the Public Works Department but
will have a low priority for repair. President Hartigan inquired whether that particular fixture was
an original or a new fixture to which Director Chisaki stated that it is one of the originals. The new
fixtures are on the back (south side) of the building near the entrance with the automatic door. The
issue of the soft and bright lights on the building cannot be changed out to all soft. Library Staff
investigated and found that the bright lights are large filament bulbs while the lights on the front of
the building are regular incandescent bulbs. All the bulbs can be changed out to bright whites but
not to the softer lighting. And Library Staff cannot reach the inside of the bright white fixtures to
change the bulbs - it will require a maintenance work order when the time comes to change the
bulb.
Alameda Magazine selected the Bay Farm Island Library as a 2011 Editor's Choice ""Best Million
Dollar Facelift on the Island."" The complete list of ""Best"" winners can be found in the July-August
2011 issue of Alameda Magazine. An announcement of this honor was put on the City Web page
and the Library's Facebook page.
B.
Update on Status of State Budget Reductions for Public Libraries (J. Chisaki)
The State Library has informed all the public libraries that all library funding will be held until
January 15, 2012 when it is determined in December 2011 if the trigger bills are activated. If the
State does not realize their revenue projections then additional funding reductions will be activated
and library funding will be reduced to zero. The item of greatest concern is the funding for
Alameda Reads. The City provides staffing for the program but all operations is funded by the
State. In June, Director Chisaki informed both the Friends of the Library and the Library
Foundation of the possibility of zero funding for the literacy program. Both organizations have
pledged to assist in the funding of Alameda Reads should the State not provide it. Alameda Reads
budget for operations is a little less than $20,000 for FY2011-12. Alameda Reads has as small",LibraryBoard/2011-07-13.pdf
LibraryBoard,2011-07-13,3,"Page 3 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
July 13, 2011
reserve fund that might last one year but certainly can fund the program while arrangements are
being made with the library support groups. Director Chisaki expects to request half the required
annual funding between the two organizations in September and perhaps return to them in January
or February to request additional funding if the State zeros out library programs. Everything from
the State is still in the ""wait and see"" mode. Our library cooperative, Pacific Library Partnership
(PLP), will maintain the delivery service between member libraries using reserves and membership
fees. They have already cut their staffing and some services to the libraries. The Directors will
meet later this year to discuss our future plans.
The City has adopted their budget. The Library just began the new reduced schedule on July 1.
One customer inquired why the Library had so many late openings and asked what factors were
considered in selecting the hours that resulted in three mornings, three evenings, and Sundays.
Director Chisaki discussed the various factors: door count, class visits, evening
meetings/programs, story times, and computer classes for various ages, homework assistance, to
name a few, with the gentleman. He was satisfied that the schedule was selected with thoughtful
consideration for the variety of users of the library facilities. One person complained about the new
Interlibrary Loan fee; however her suggestion to fire a librarian and open the searching up to the
public was not a constructive suggestion. Although she was not able to attend the Board meeting,
Former Executive Assistant Marsha Merrick extends her goodbye and appreciation to the Library
Board for the years of working together. The new Executive Assistant for the Library will be
Christina Baines, formerly of the City Manager's Office. Christina will begin work around the end
of July so the Board will formally meet her at the September meeting. Library The bumping
right to the Library Custodian position was resolved so Dennis McDaniels will continue to work at
the Library.
NEW BUSINESS
A.
Election of New Officers (M. Hartigan)
President Hartigan opened the discussion for the election of officers for the Library Board. He has
spent two rewarding years as the President and feels that now is a good time to transition to a new
Board President because the renovation projects for neighborhood libraries are now complete. He
opened the floor for nominations. Vice President Whyte was nominated in absentia, however
Director Chisaki had spoken with Vice President Whyte prior to the meeting and had asked if she
would be interested in being President of the Board. Vice President Whyte declined and requested
that her name not be considered for President. There was brief discussion about the duties of the
Board President. Member Atkin was nominated by Member Wetzork and the nomination was
seconded by Member Lewis and approved by acclamation. Member Lewis was nominated by
Member Wetzork for Vice President, the nomination was seconded by new President Atkin.
Member Lewis was voted in as Vice President also by acclamation. Former President Hartigan
offered to let new President Atkin chair the remainder of the meeting but she declined and asked
President Hartigan to complete his final meeting as the sitting President. President Hartigan
thanked both Catherine Atkin and Nancy Lewis for agreeing to serve as officers for the Library
Board and looks forward to their leadership.",LibraryBoard/2011-07-13.pdf
LibraryBoard,2011-07-13,4,"Page 4 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
July 13, 2011
B.
Alameda Free Library Foundation (J. Chisaki)
The Foundation met in June and introduced a few new Board members, many are retired
educators. The Foundation is very excited to have a full (16 person) Board and have begun to
divide up into work committees based on interests. They did take a short Main Library building
tour prior to their meeting. The Foundation will co-host an information table with the Friends of
the Library at the Meals on Wheels fundraiser at Rock Wall Winery in July. They have updated
their web site with the concert series information and the concert tickets will be available
beginning in August.
C.
Friends of the Alameda Free Library (K. Minney)
Friends Representative Minney told the Board that the Friends had a very successful book sale
raising over $19,000. There are a few new people assisting with the book sorting, one volunteer
has begun offering online sales of selected items found among the donated books. So far the online
sale has brought in about $250. The Friends will not meet in July.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
The children should be kept in only one area of the Library and only be permitted to use computers
in the children's area because they make too much noise and they only play games on the
computers. Supervising Children's Librarian Eva Volin responds, that the Library is used as a
community space so it is often a little louder than a traditional library user may be accustomed to,
this may be particularly true after school lets out in the afternoon. Each library card holder in good
standing regardless of age is allowed one hour of Internet computer time to do homework, conduct
research, check email, play games, participate in social networking on web sites such as Facebook,
or conduct whatever business they deem necessary providing they abide by the Rules of Conduct
set forth in the Library Policy. After their hour of time is concluded they must relinquish the
computer to the next person. If you feel a Library customer has abused the privilege of using a
Library computer or is not abiding by the Library Rules of Conduct, then please notify a Library
Staff person for assistance.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Speaker Li Volin: good job electing new officers for the Library Board and thank you to outgoing officers
President Hartigan and Vice President Whyte.
LIBRARY BOARD COMMUNICATIONS
Member Atkin asked if there will there be a Library Board meeting in August since the Board went dark
last year and the City Council also takes a break during the month. There was a brief discussion about past
practice. Member Atkin made a motion to not meet in August, Member Wetzork seconded the motion, and
the motion passed 4-0.
Member Atkin asked which Board Members may be able to attend the End of Summer Reading Party on
August 17. She will be out of town and wanted to be assured that there will be a Board presence. Member",LibraryBoard/2011-07-13.pdf
LibraryBoard,2011-07-13,5,"Page 5 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
July 13, 2011
Lewis is unavailable, President Hartigan and Member Wetzork will be there, and it is not known at this
time if Vice President Whyte will attend the program. Director Chisaki informed the Board that ""Wild
Things, Inc"" will be the special program this year. Wild Things brings exotic animals that have been
abandoned or are used in TV or film to audience to educate and entertain. They were a big hit several
years ago.
President Hartigan brought up the topic of the outside of the building. He said it looks horrendous with the
coffee spills, trash, gum, etc. particularly the front under the portico. The curb appeal of the Library is
dramatically reduced with the dirty appearance. He knows that we are still waiting for the response from
the Public Works Department regarding what maintenance of the library buildings they are responsible
for. There was considerable discussion regarding the Park Street Business Association assisting with the
exterior clean up; Library Staff time available to borrow equipment and do the clean up; using volunteers;
and other options. The Board requested the Library Director obtain an estimate for the cost to power wash
around the Main Library building on a regular basis. Director Chisaki said that she would contact our
cleaning service and ask for a quote for that service as a monthly and bi-monthly wash. The Board
directed that if the cost is reasonable to move forward and have the work done. If the power washing
expense is a significant amount, the Board asked to bring the estimated cost to back at the September
meeting for consideration.
DIRECTOR'S COMMENTS
Alameda Municipal Power (AMP) discovered a discrepancy in the billing for electricity to the Main
Library. They have determined that the Library has only been charged 2/3 of the library usage and will
have to charge the Library for the amount in arrears. Since it cannot be determined exactly how long this
billing error has been occurring, the maximum amount AMP can charge the Library for the error is
$10,000. They will charge the Library $1,000 a month for 10 months, in addition to the regular-corrected-
billing amount, to satisfy this deficit. The Library has three power streams that feed the system,
apparently one of those three streams was closed off with a safety device so work could be done on the
system and that device was never removed after the work was completed. It would not have been noticed
by a meter reader. AMP says that this has nothing to do with the solar panel project but it was discovered
during the installation of the bi-directional meter. The Assistant City Manager has agreed to transfer in
additional funds at mid-year to cover this unexpected expense.
The Elevators at City Hall and the Main Library will be out of service for the month of August. Public
Works has informed the Library that the work may not take the full month in which case the elevator will
be available earlier than expected. Public Works thought to work on the library elevator in December but
the Library indicated that August is the best month because there are no children's programs, people take
one last vacation before school starts, and it is traditionally a slow month. The Library regular operating
procedures for when the elevator is out of service. Customers unable to climb the stairs will be given
priority to first floor computers and accommodations will be made in the children's area if additional
computers are required. Staff will retrieve materials from the second floor and Reference Librarians will
be called to the Check Out Desk to conduct the reference interview if assistance is required. The Library
has requested a day or two advance notice before work begins to allow time to get book carts, copier
paper, janitorial supplies, and other heavy items to the second floor for the duration of the project. The
cleaning service will also be informed that the elevator is out of service, a key and alarm code will be",LibraryBoard/2011-07-13.pdf
LibraryBoard,2011-07-13,6,"Page 6 of 6
DRAFT Minutes of the
Alameda Free Library Board Meeting
July 13, 2011
provided to Public Works for early entry to the building. Public Works is responsible for all the signage,
press releases, and web site notifications.
The Solar Project commissioning was postponed because the weather did not cooperate on the scheduled
day and there was too much overcast.
ADJOURNMENT
President Hartigan adjourned the meeting at 7:40 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-07-13.pdf
LibraryBoard,2011-09-14,1,"TERKA
ORATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, SEPTEMBER 14, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:05 p.m.
ROLL CALL
Present:
Catherine Atkin President
Nancy Lewis Vice President
Suzanne Whyte, Board Member (6:08 pm)
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar
A.
*Report from the Library Director Highlighting Activities for the Month of July/August 2011.
B.
*Draft Minutes of the Regular Library Board Meeting of July 13, 2011.
C.
*Library Services Reports for the Month of June & July 2011.
D.
*Financial Report Reflecting FY 10 Expenditures by Fund for July/August 2011.
E.
*Bills for Ratification for the Month of July/August 2011.
President Atkin called for questions on the consent calendar, there being none she asked for a motion to
accept the items as presented. Board Member Wetzork so moved; Member Hartigan seconded the motion
which was carried by a 4-0 vote.
UNFINISHED BUSINESS
Neighborhood Library Improvement Project (G. Wetzork) (NLIP) Director Chisaki stated that as indicated
in her Board letter this is basically a done project, will pattern the final accounting in City format, and will
be completed when the Finance Accountant returns next week and information will then be included the",LibraryBoard/2011-09-14.pdf
LibraryBoard,2011-09-14,2,"Page 2 of 5
Draft Minutes of the
Alameda Free Library Board Meeting
September 14, 2011
October packet. Member Wetzork indicated that his wife had visited the Library and was very pleased,
but the automatic check outs threw her, but she likes it. Director Chisaki expressed her gratitude for
Mrs. Wetzork's favorable comments.
Member Wetzork followed up with further questions on the status of the lights at the West End
Branch. Director Chisaki indicated the custodian and maintenance assistant have done as
much as they can a formal maintenance request in; it is not high on the priority list
Board Member Suzanne Whyte arrives at 6:08PM; apologizes for being late
A.
Update on Status of State Funding (J. Chisaki) Director Chisaki reports anticipate no money
coming from the state. The Library will continue to submit our reports for the sake of
continuity. One concern is Alameda Read. The Friends will be voting to fund 10K in the
current fiscal year and have requested that the Library put the $10,000 request for Alameda
Reads in the annual funding request. The Librarians will be submitting their request for
program funding at the next Friends meeting. The Foundation will donate $10,000 to
Alameda Reads. Alameda Reads operating budget is just under $20,000, with the City paying
for two part-time staff. Director Chisaki assumed, since the Foundation gives unrestricted
money, those funds would be earmarked for Alameda Reads. One of the Foundation Board
members would like the Foundation to consider funding Alameda Reads separate from the
unrestricted funds that they are already providing. They are fully behind funding Alameda
Reads. It will be one of their battle cries going into the fund raising mode for the concerts.
The Foundation is doing these fund raising events to fund the literacy program, to fund
technology, and to help refund our collection budget.
David Hall may not receive the balance of $19K grant from the State. Our Library cooperative
also receives some funds and they are okay with continuing minimum services best they can
from reserves and membership fees.
Vice President Lewis said thank goodness for the Friends.
President Atkin requested that Kevin Minney send the Boards' appreciation to the Friends
NEW BUSINESS
A.
Review of Library Strategic Plan (C. Atkin). President Atkin requested of the Board consider
holding over any unfinished discussions on this item until the November meeting, and that due to
her and Vice President Lewis' absence in October that Board Member Hartigan Act as Chair for
the October Library Board Meeting. Member Hartigan agreed. President Atkin pointed out the
Website was also part of the Strategic Plan and asked Director Chisaki if she would like to have it
discussed as a stand alone item. Director Chisaki explained the City guidelines of the city based",LibraryBoard/2011-09-14.pdf
LibraryBoard,2011-09-14,3,"Page 3 of 5
Draft Minutes of the
Alameda Free Library Board Meeting
September 14, 2011
website, and also mentioned to the Board that currently a new media policy is being discussed.
The Board indicated they would like to have input on the media policy and the director indicated
she would pass that information on.
Member Hartigan commented that the strategic plan is something we are half way through and
would like to see something from library staff indicating what the objectives are and for staff to
come back with this is where we are meeting they objectives and this is where we are not, so the
Board can look at them and have something to check off. The strategic plan is not something we
are going to be able to just look at - it's not just a one-, two- or three-meeting process, it is
something that is ongoing, we are half way through it, it is ongoing, the transition of our next
major project. We need to see our objectives and see where we need to go from here.
President Atkin agrees about the Strategic Plan and getting the benchmarks and the small number
of things and in what order. Member Hartigan suggested a breakout group to study items.
Member Wetzork agreed with Member Hartigan.
Member Hartigan left at 6:40pm
President Atkin requested following Member Hartigan's suggestion for goals and objectives with a
list of items that could be checked off. Something simple so the Board can see where we are. At
the same time, a suggestion would be a subcommittee. The Board feels they need to ask the City
to allow the Library to change the website.
Member Whyte commented that the web designers may not realize how much of a resource to the
community the Library website is and how inaccessible it has become.
Comment from the Public in Attendance, suggested Board Members think of the website not as a
webpage, but as a fourth branch of the Library. Library facilities with reduced hours, we cannot
serve you unless you go to our fourth facility, the website.
Another Public comment, ""It's a membership site, this is what we offer and this is how we do it.
They pay for us why can't they use us. We provide services to our members and we are not able to
do that with this website.""
President Atkin: The Library Board has a range of issues regarding the website that they would
like to sit down and discuss with the Deputy City Manager including limited resources, reduced
hours, and limited service to Alameda residents. She asked if Director Chisaki needed a
subcommittee of the Board at this point and Director said no, she needed to meet with staff and
come back to the Board.
Director Chisaki will update her copy of the Strategic Plan report and add to it to indicate where
the Library is, and will add comments where appropriate on each category.",LibraryBoard/2011-09-14.pdf
LibraryBoard,2011-09-14,4,"Page 4 of 5
Draft Minutes of the
Alameda Free Library Board Meeting
September 14, 2011
President Atkin: Requested the Strategic Plan be ready by the November meeting. Website
information would be presented at the October meeting and the Strategic Plan information at the
November meeting.
B.
Alameda Free Library Foundation (J. Chisaki)
The Foundation is focused on selling concert tickets, they can be purchased individually/or a
series. More has been sold than expected. After the first concert it will be individual sales only.
Now that the Foundation has a full Board they have split into work groups, they have a fund
raising committee and a communications committee. The Board hopes to raise $50K by the end of
2012.
C.
Friends of the Alameda Free Library (K. Minney)
Member Wetzork left at 7:05PM
Mr. Minney had nothing to report other than the Book Sale coming up.
Director Chisaki reported the Friends were looking for volunteers for the book sale, and they are
undertaking a recipe book project and are looking for recipes as a fund raising project.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
1. Would appreciate a beginner's class on a Mac computer; and a regular forum on current events
with guest speakers. Library's response: do not have Mac equipment but can attend Mac users
group offered at the Library; and due to budget cuts we do not have staff to offer such programs.
2. Can you please provide Chinese newspapers, six of which were written in Chinese on the request
form. Library's response: explained that the budget had been reduced and we could not expand
the collection at this time. However, we do already subscribe to World Journal.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Li Volin stated that she had been approached by others about the possibility of leaving the back
patio door open to the Café during the morning hours so that patrons waiting for the library to
open could wait there until the library opens.
Director Chisaki explained that the Café Committee made an informed decision and chose not to
open the Café during these hours because the folks who came would read the paper and bring their
own coffee. The Café was making coffee and the volunteer was just standing there, they were not
making any money. The Café is open Monday mornings.",LibraryBoard/2011-09-14.pdf
LibraryBoard,2011-09-14,5,"Page 5 of 5
Draft Minutes of the
Alameda Free Library Board Meeting
September 14, 2011
Mr. Minney asked about the sidewalk cleaning. Director Chisaki stated she has information about
this under the Director's Comments.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki: Following up on the Board's direction from July to obtain estimates on cleaning
the sidewalks, the bid is from the Library cleaning service expert is also a certified cleaner and
follows all the appropriate guidelines required by the City, to pressure wash completely around the
building once a month for $875. The recommendation is to clean now, see how long it takes to
get dirty again and then schedule a second cleaning. The agreement has been signed and the first
cleaning should have happened by our next meeting.
President Atkin will attend and Member Whyte will try to attend the Energy Kiosk dedication on
October 6, 2011.
Personnel Announcements:
Library Technician Aida Merriweather announced her retirement effective October 11, 2011.
The Library's Birthday was discussed and is in the tentative planning stage.
ADJOURNMENT
President Atkin adjourned the meeting at 7:40 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-09-14.pdf
LibraryBoard,2011-10-12,1,"$
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, October 12, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Suzanne Whyte, Board Member
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
Absent:
Catherine Atkin President
Nancy Lewis Vice President
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar
A.
*Report from the Library Director Highlighting Activities for the Month of September 2011.
B.
*Draft Minutes of the Regular Library Board Meeting of September 14, 2011.
C.
*Library Services Reports for the Month of August 2011.
D.
*Financial Report Reflecting FY 10 Expenditures by Fund for September 2011.
E.
*Bills for Ratification for the Month of September 2011.
Board Member Hartigan expressed concern with the decline in checkouts across the board at Main, WEB,
and BFI on the August Service Report. Director Chisaki indicated some rebalancing of the collection is
in the process and with the upgrade of the computer system, the number of floating collections will be
increased and this may improve these numbers.
There being no further comments, Board Member Whyte, seconded by Board Member Wetzork moved
approval of the minutes as presented. The motion was carried by a 3-0 vote.",LibraryBoard/2011-10-12.pdf
LibraryBoard,2011-10-12,2,"Page 2 of 3
Draft Minutes of the
Alameda Free Library Board Meeting
September 14, 2011
UNFINISHED BUSINESS
A. Neighborhood Library Improvement Project (G. Wetzork) (NLIP): Director Chisaki shared with the
Board that the accountant in charge of the final accounting had a family emergency and is just getting
back in the office; anticipate the final report will be presented at the November meeting.
B. Library Web Page Discussion (J. Chisaki): Director Chisaki gave a brief explanation of the city's
guidelines and relayed her discussions with the Assistant City Manager on what changes are appropriate
with the existing website. A PowerPoint presentation was made comparing other libraries' websites to
get ideas on how the website could look as well as additional sites provided for further review. Following
the PowerPoint presentation, the Board suggested staff look at working within the confines of the existing
website, and adding more appropriate items and functions, perhaps prioritizing the existing items;
rearranging the items on the left bar, relocating the large picture of the library, delete what is not needed,
etc.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki) The Foundation has not met, last concert was
sold out and so is the next one. A list has been established for those who want to get on the early mailing
list for the next series. Additionally, the Foundation has been contacted by several groups inquiring about
performing in the concert series.
B.
Friends of the Alameda Free Library (J. Chisaki) The Book sale is this coming weekend; they are
trying to surpass the sales of last year's event.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response: None.
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Whyte would like to share Walter Meyers program flyer Piedmont Schools and asked if
that would be okay, to which Director Chisaki indicated it would be fine.
DIRECTOR'S COMMENTS
AMP Billing error, the meter serving the main library was not fully capturing the actual library electrical
use. The Library is served by a three-phase meter, a shunt was placed on a one of the meters and
therefore only two phases were actually registering electrical use. The shunt was removed in June to",LibraryBoard/2011-10-12.pdf
LibraryBoard,2011-10-12,3,"Page 3 of 3
Draft Minutes of the
Alameda Free Library Board Meeting
September 14, 2011
accommodate the new solar system. It cannot be confirmed when the shunt was installed so AMP is
back-billing the library the minimum period of six months.
The sidewalks have all been power washed and thank you for attending the Energy Kiosk dedication on
October 6, 2011.
The Police Department Parking Enforcement Bureau has actively started enforcing parking in the library
parking lot.
ADJOURNMENT
There being no further business, Board Member Hartigan adjourned the meeting at 7:10 p.m.
Respectfully submitted,
Janechristine
Lane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-10-12.pdf
LibraryBoard,2011-11-09,1,"GUTY
PRATER
Corrected
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 9, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Suzanne Whyte, Board Member
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of October 2011.
B.
*Draft Minutes of the Regular Library Board Meeting of October 12, 2011.
C.
*Library Services Report for the Month of September 2011.
D.
*Financial Report Reflecting FY12 Expenditures by Fund for October 2011.
E.
*Bills for Ratification for the Month of October 2011.
President Atkin ensured Board Members had an opportunity to review the Consent Calendar items, and
there being no comments, called for a motion. Board Member Hartigan made a motion to accept the
Consent Calendar as presented; Vice President Lewis seconded the motion. The motion was carried by a
4-0 vote.
Board Member Whyte arrives at 6:08pm.
UNFINISHED BUSINESS",LibraryBoard/2011-11-09.pdf
LibraryBoard,2011-11-09,2,"Page 2 of 3
Alameda Free Library Board
November 9, 2011 Minutes
A. Neighborhood Library Improvement Project (G. Wetzork). Director Chisaki reported there is a
balance of $583,712 (which can only be spent on CIP projects, not operations or collections. A system-
wide use, such as a new Integrated Library System, (ILS) would qualify; an estimate of $300K is
suggested for a purchase of an ILS. We are looking exploring other options such as contracted services as
well. The remaining balance is up to the Board as to how it would like the Library to use these funds.
Member Hartigan suggested a maintenance fund and the second elevator which was left out during the
value engineering phase of the Library, and would appreciate looking at the cost to put in the second
elevator. The building was designed for two elevators and with all the down time of the existing
elevator, this is an area worth monitoring. These funds are flexible; we can just let them sit for a while.
The Board suggested holding on to the funds for a while, and monitor the elevator situation. NLIP is
done. Board Member Wetzork reported he is still receiving lots of favorable comments from citizens.
B. Library Web Page Discussion (J. Chisaki). Director Chisaki updated the Board on the City website
changes. The City has just launched a survey seeking public input on the City's current website seeking
opinion on the existing website and asking for limited input. From the Board, should we keep moving
forward, or wait and see the direction the City is going to take. Board Member Wetzork recommended
waiting until after the City decided on the direction it is going to take, the rest of the Board agreed.
NEW BUSINESS
A. Library Strategic Plan Status/Update (J. Chisaki) Director Chisaki provided the Board with copies of
ne Strategic Plan in its current status and requested further direction from the Board. Board Member
Hartigan suggested that like the NLIP project, the Plan would be best worked on by breaking it up and
doing a little at a time, over a period of time and provide thoughts as to why a goal was not met and to
provide a discussion point for the Board. For instance, over the next three meetings, take a couple of
items at a time, and at the next meeting a couple of more, and so on. Board Member Wetzork indicated it
is a living document. Additionally, it was suggested that more narrative be provided where appropriate;
and if an item is no longer a viable option, explain the reason. For example, if a goal is not going to be
reached because it is cost prohibitive, then please explain that.
B. Discussion of new City ""Sunshine Ordinance"" (J. Chisaki) The Sunshine Ordinance has been adopted
and copies have been provided to the Board Members. It will go into affect February 2012. The Library
Board is already in compliance with most areas of the Ordinance. Currently, the Library Board's audio
records of meetings are not kept, nor are the meetings video taped. The City Attorney's office is the lead
and is going to conduct training on the Ordinance.
C. Alameda Free Library Foundation (J. Chisaki) Director Chisaki reported receiving $14,306. from the
Foundation. Currently the plan is to use a portion of these funds for a credit card payment implementation
system at the Library. Additionally, Boopsie, a database, will be purchased using these funds. The
Library is very grateful to the Foundation for the contribution of these funds. The Foundation is working
really hard to make the upcoming concert at the Alameda Theatre a success. Tickets for this event,
Live@the Library presenting Frederica Von State and the Young Musicians Program are still available:
seating is first-come first-seated.",LibraryBoard/2011-11-09.pdf
LibraryBoard,2011-11-09,3,"Page 3 of 3
Alameda Free Library Board
November 9, 2011 Minutes
D. Friends of the Alameda Frée Library (K. Minney). Director Chisaki reported Friends almost reached
their $20K goal at the book sale; they approved their budget for 2012. Alameda Patch promoted the
Friends in a recent article. They are still working on their cookbook and have about 30 recipes SO far, but
need at least 100. Please feel free to contribute if you have a recipe you would like to have published.
E. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response. Please consider an
adult story time, format could be a short story followed by a facilitated open discussion. Responded that
due to budget cuts, we are working hard to provide as many services and programs as we can with limited
resources. We will keep the suggestion in mind in the event we have excess funding in the future.
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
President Atkin indicated she attended the Library Birthday History slide-show with her children; they
really enjoyed it.
DIRECTOR'S COMMENTS
.ired a full-time Library Technician, Valerie Levitt, currently a part-time technician. Valerie will be
starting full-time on November 21.
Also, just want to let the Board know, there is a possibility that we might have to close one of the
Branches on occasion, due to lack of staffing. Staffing is so thin, we almost had to close one branch last
Saturday. We will use lots of signage, but in the event we do have to close, wanted to let the Board know
that may happen.
Christmas Eve and New Year's Eve, due to lack of staffing, we may have to close both Branches; we are
currently planning on closing the Main Library at 4PM. Requesting Board permission to close on
Christmas and New Year's Days; permission granted.
ADJOURNMENT
There being no further business, the meeting was adjourned at 7:20 p.m. by Board President Atkin.
Respectfully submitted,
Junchinton
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-11-09.pdf
LibraryBoard,2011-12-14,1,"TERKA
ORATED
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
DECEMBER 14, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:05pm.
ROLL CALL
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Suzanne Whyte, Board Member
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
A.
*Report from the Library Director Highlighting Activities for the Month of November 2011.
B.
Corrected Draft Minutes of the Regular Library Board Meeting of November 9, 2011. Board
Member Hartigan noted the minutes did not reflect discussions covered under new business items,
and requested that be corrected, as well as the adjournment paragraph. Draft Minutes of the
Regular Library Board Meeting of December 14, 2011.
C.
*Library Services Report for the Month of October 2011.
D.
*Financial Report Reflecting FY12 Expenditures by Fund for November 2011.
E.
*Bills for Ratification for the Month of November 2011.
Board Member Whyte arrives at 6:09pm.
Board Member Wetzork made a motion, seconded by Board Member Whyte, to adopt the items excluding
the draft minutes. The minutes will be corrected as requested. The motion was carried by a 5-0 vote.",LibraryBoard/2011-12-14.pdf
LibraryBoard,2011-12-14,2,"Page 2 of 7
Minutes of the Alameda Free
Library Board Meeting
December 14, 2011
UNFINISHED BUSINESS
A. Library Strategic Plan/Update (J. Chisaki). Following the Board's direction, Strategic Plan Goals 3
and 7 were presented for discussion: The Board approved the format presented by the Library
Director. Director Chisaki indicated that a materials count is currently underway at the Libraries to
determine in-house use/survey to confirm staff's belief that the library is as busy as it was prior to cuts
in hours and staff and to confirm circulation numbers.
President Atkin requested a breakdown of each of the items for discussion and asks the Board if they
would like to talk about them; the Board agreed.
GOAL 3: VISITORS TO THE NEIGHBORHOOD LIBRARIES WILL HAVE SAFE,
WELCOMING, AND COMFORTABLE SPACES TO USE THE LIBRARIES' RESOURCES AND
PROGRAMS AND TO INTERACT WITH EACH OTHER.
Objective 1: Eighty-five percent of Alameda residents will express in a community survey that the
neighborhood libraries are safe, welcoming, and comfortable spaces.
The Library has not conducted a survey. The Library does not have the funding to conduct a survey
similar to the one used during the strategic planning process. It may be possible to do a ""Survey
Monkey"" online survey at a future date. The City has conducted so many online surveys in the past
few weeks that the community may be tired of online surveys. In-house surveys always produce
overwhelming positive results because you are ""preaching to the choir.""
Objective 2: Attendance at the neighborhood libraries as measured by door count will increase by 10% per
year.
Full year statistics are not available and it was recently discovered that the door counters at all
three locations probably are working properly. One of the counters at the West End Library is
mounted just high enough that many children are not counted!
Discussion: Board Member Hartigan asked for an explanation as to why the door counters were not
working. Director Chisaki explained the counters work off of an electric eye. The counters are
not
good quality, and they count coming and going, so the total numbers are cut in half. Some counters
are plugged into light switches, and when the switch is turned off the counter resets. Also, at the West
End Branch the ""eye"" was located at a level too high to count young children. We are looking for
better quality counters to more efficiently track our numbers. Board Member Hartigan expressed
concern with the steady fall in numbers, and suggested to find an alternative count method. Further
inquired about the number of reads of the counters per month. President Atkin also suggested the
hours of operation should be taken into consideration and attendance of programs. Also, it may seem
busier because of the cut in hours and the number of people visiting the libraries, the attendance and
the use of the collection? In response to President Atkin's concerns, Director Chisaki clarified that
programs are not driven by numbers and funding, but by staffs' interests and community input. Board
Member Hartigan suggested documenting the number of programs; but understand we do have budget
issues and concerns, and then later can come back to Council and indicate this is what the community
wants. Do not just add it so we can meet our goal and go on to the next one. Board member Whyte",LibraryBoard/2011-12-14.pdf
LibraryBoard,2011-12-14,3,"Page 3 of 7
Minutes of the Alameda Free
Library Board Meeting
December 14, 2011
suggested that the in-house poll might show that the numbers may be down because people are using
the library in the traditional sense, as a reference, and actually not removing the resources from the
library.
Objective 3: Use of the neighborhood library collections will increase by 10% per year.
The collections at both neighborhood libraries are being re-balanced. The experiment of having
primarily adult fiction at one location and non-fiction at the other, has failed. This will be re-
examined after the collections are redistributed. The fiction collection is growing at the West End
and the non-fiction collection at the Bay Farm Island Library needs to be adjusted before a true
count can be taken.
Discussion: Board Member Hartigan: What is the percentage change at the Neighborhood Libraries?
Director Chisaki reported it is down about 21% for adults and steady for childrens' use. Overall, Bay
Farm is pretty flat, Main and Went End have gone down. When we reopened branches, WEB had
mostly non-fiction and BFI had mostly fiction for adults. We have since made the entire collection
floating as a way to rebalance the collection. Board Member Whyte's question pertained to stack
space and the reconfiguration of the libraries, could the decrease be because of the lack of stack space?
Director Chisaki responded that in the beginning it definitely contributed, but with the floating
collection it will balance out. Board Member Hartigan indicated that where as the number of
programs is of lesser importance to him; this one is of more importance to him. It should increase, not
go down, this should be starred. The Board agreed this is a very important item and needs to be
followed closely.
Objective 4: The number of programs offered at neighborhood libraries will increase by 5% per year.
This is going to be difficult to accomplish, particularly for adult programs. Any programs will have
to take place during open hours as the library does not have enough staffing to accommodate after-
hours programming. More children's programs have been scheduled at the neighborhood libraries,
but this has been made possible thanks to the budget made available by the Friends of the Library
and the ability of the Supervising Children's Librarian being able to leave the Main Library to
conduct the programs at another site. If staffing is further reduced children's programs will either
have to conducted by on-site staff or be a ""purchased"" program presented by an outside entity.
Activities under consideration:
1. Provide library visitors with remodeled or redesigned libraries in which to use the resources and attend
programs. West End Library completed October, 2010; Bay Farm Island Library completed March,
2011.
2. Provide library visitors with comfortable seating in which to read and relax. New or re-finished
furnishings provided at both neighborhood libraries, thanks in part to a $100,000 donation from the
Friends of the Library.
3. Provide library users with an attractive display area for new books or themed displays. Both
neighborhood libraries have a ""new book"" area and staff has been creating themed book displays as
appropriate.",LibraryBoard/2011-12-14.pdf
LibraryBoard,2011-12-14,4,"Page 4 of 7
Minutes of the Alameda Free
Library Board Meeting
December 14, 2011
4. Provide library visitors with additional computers at the neighborhood libraries. Both neighborhood
libraries increased the number of computer work stations for children and adults in the remodel
process. However staff observation at the Bay Farm Island Library is not the need for more
computer workstations but more seating/study tables. Rarely, if ever, are all the desktop
workstations in use. Many customers bring in their own laptops and are seeking table and chairs to
use with the wireless. Staff is currently considering decreasing the number of public computers in
favor of offering study table space.
Discussion: Board Member Hartigan requested further information on this item. Director Chisaki
explained that staff is proposing four computers be removed and placed in reserve. This would allow
an open table for patrons visiting with their own laptops. Board Member Hartigan clarified that there
would still be two computers available with the Library catalog.
GOAL 7: ALAEMEDANS WILL BE ABLE TO MORE EASILY AND EFFECTIVELY
CONNECT TO THE ONLINE WORLD.
Objective 1: Use of databases will increase by 10% each year. There has been a decrease of about 25%
in usage. In 2009-10 the average numbers of searches were 30,069; decreasing to 22,974 in 2010-11;
and 10,327 for the first four months in 2011-12. This decrease may be attributed to the change in
web page format. The databases are more difficult to locate as a user needs to know to look for
""eResources"" in the navigation bar to be directed to a page with other digital content items, and
then click on ""databases"" to find the desired database. The direct link to databases for children and
teens was removed and all databases were lumped together in alphabetical format rather than user
group.
Discussion: Director Chisaki described a mobile application coming soon which will allow users to
search from their cell phones, laptops, tablets, etc. Library patrons will be able to access their account,
renew their books, download e-books, get into databases without having to reauthenticate each time,
because they will have done so with the application, and we hope that will help with our database use
because it will be right there at their fingertips.
Objective 2: Each year, the number of unique visitors to the library portal web pages will increase by
10%. The Library has little data on the number of unique visitors. Aggregate statistics are available
for about the past 11 months (last six months of FY10-11 and the first five months of FY11-12).
According to Supervising Librarian David Hall, the bounce rate for the library web site is high at
+60%. This is not a satisfactory bounce rate even if some of the traffic is not completely leaving the
library but going to another URL for the library's web catalog. This could be that the library web
site does not have the information desired by the user or the information is there but is not easy to
locate. Web page redesign and marketing of the web page may help increase customer usage and
lower the bounce rate.
Objective 3: The majority of Alameda residents will express in a community survey customer satisfaction
with library technology. We have not conducted a satisfaction survey.",LibraryBoard/2011-12-14.pdf
LibraryBoard,2011-12-14,5,"Page 5 of 7
Minutes of the Alameda Free
Library Board Meeting
December 14, 2011
Objective 4: Uptime for all computer systems will be 95% on an ongoing basis. ""Computer systems""
means the hardware servers and the associated software applications has been operating at a +95%
level. This includes Horizon (circulation software); HIP (human interaction proof - provides
graphics); WebReporter (report manager); TM3 (telephone notification for notices); SIP (session
initiation protocol - interface between the RFID system & public access to the main system, and
other applications); mail server (email notification); and the public access servers. There are
differentials with a 99% uptime for combinations of services such as Horizon and HIP, and lower
levels for other hardware/software combinations. This uptime analysis does not include peripherals
such as PC's, thin clients, monitors, keyboards, etc. as much of these hardware pieces have been
replaced within the last two years and are replaced on a continuing basis as necessary.
Discussion: Director Chisaki reported that we meet our 95% uptime.
Activities under consideration:
1. Provide classes for the public on database use.
The Technology Resource Services division was created in FY10-11. A PT Librarian was hired to
create and conduct programs/classes and to assist the public with technology issues on the public
floor. The School Resource Services (SRS) division provides in-classroom demonstrations of
database instruction for grade level/curriculum appropriate databases. Classes in basic computer
use;
internet searching; self-paced computer instruction; Overdrive instruction; social networking;
job search skills; digital photography; library catalog; among others, are offered in
the
computer
lab on a continuing basis using both volunteer and staff instructors.
Discussion: Providing classes as best we can, the classes are full. A social networking class was
cancelled due to lack of attendance in mid-December. It was scheduled right before the holidays and
the couple of people who had signed up were contacted. The SRS Linda Valler is doing an amazing
job, we have reached record number of people, and buying her the mini laptop and projector was
money well spent. The children get really excited to see the live demonstration.
2. Run a ""did you know?"" campaign (did you know you can get reading recommendations through the
AFL website, you can practice for the GED online, etc.).
Classes for database instruction are provided along with the associated publicity for class sign-ups.
Most classes are full enrollment. Recently a flyer promoting database use was created for the
Career Section of the library. The Boys & Girls Department has created a rotating notice board for
children's databases, services, and programs, however it is new enough that we don't know if it's
had an impact or not.
Discussion: Director Chisaki explained some of the benefits of this database. For example, if you take
a civil service test the database will track your progress. Log in and create an account, take the test
over and over, and watch for improvements.
3. Provide pathfinders to online resources and other electronic services.",LibraryBoard/2011-12-14.pdf
LibraryBoard,2011-12-14,6,"Page 6 of 7
Minutes of the Alameda Free
Library Board Meeting
December 14, 2011
This is an on-going project. One pathfinder has been created to promote ""Learning Express
Library,"" a database that offers practice tests for a variety of skills / grade levels. The Reference
Department is in the process of creating more simple pathfinders for the library databases.
Discussions: Reference is providing guides to resources.
Follow-up questions/Comments: Board Member Hartigan would like to see the database use
promoted
or
whatever
the
Board can do to really drive that into a positive direction, it is a really
important objective of this category. The other are of concern for him is visitors on the website, but
at this point, maybe there is nothing that can be done until it is changed. And at that point, then
really advertise and highlight the databases. Vice President Lewis agreed. President Atkin stated
she likes Board Member Hartigan's idea, the branches, like a new restaurant, when you reopen it,
you really have to reengage and be happy that you went back there, you have to consciously build it
back up. Board Member Wetzork indicated the information has to be easily accessible, not everyone
is computer literate. President Atkin expressed appreciation of the information and of the format
it was presented, seconded by Board Member Whyte.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki) Director Chisaki reported the Foundation is
working really hard to sell out the concert and are confident. Raintree Studio is taking photos for them.
B.
Friends of the Alameda Free Library (K. Minney) Director Chisaki reported the Friends are
desperately looking for recipes for; if they do not receive 100 the project will fail.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response. None
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
There were no members of the public present.
LIBRARY BOARD COMMUNICATIONS
President Atkin attended the Amanda King concert; reported she is over the top with an amazing voice.
Vice President Lewis shared a photo of the Library Board Members at the Energy Kiosk dedication on
October 6, 2011, Alameda Municipal Power included in their November power bill.
DIRECTOR'S COMMENTS
Request consideration to discontinue the $5.00 ILL fee and restore service and goodwill to the Alameda
Free Library customers. Also the Art Committee will not be submitting a policy for consideration, if one
is needed, I will craft one.",LibraryBoard/2011-12-14.pdf
LibraryBoard,2011-12-14,7,"Page 7 of 7
Minutes of the Alameda Free
Library Board Meeting
December 14, 2011
ADJOURNMENT
There being no further business, President Atkin adjourned the meeting at 7:10pm.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-12-14.pdf
LibraryBoard,2012-01-11,1,"DE
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
JANUARY 11, 2012
The regular meeting of the Alameda Free Library Board was called to order at 6:05pm.
ROLL CALL
Present:
Catherine Atkin, President
Suzanne Whyte, Board Member
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Absent:
Nancy Lewis, Vice President
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
*A. Report from the Library Director Highlighting Activities for the Month of December 2011.
*B. Draft Minutes of the Regular Library Board Meeting of November 9, 2011 (corrected) and December
14, 2011.
*C. Library Services Report for the Month of November 2011.
*D. Financial Report Reflecting FY12 Expenditures by Fund for December 2011.
*E. Bills for Ratification for the Month of December 2011.
Board Member Wetzork moved approval, seconded by Board Member Whyte, the items on the consent
calendar, the motion carried 4-0.
UNFINISHED BUSINESS",LibraryBoard/2012-01-11.pdf
LibraryBoard,2012-01-11,2,"Page 2 of 3
Minutes of the Alameda Free
Library Board Meeting
January 11, 2012
Library Strategic Plan/Update (J. Chisaki). The Board accepted the report; passed on appreciation to Sue
Mark for such detailed reporting. President Atkins requested Director Chisaki present the result of Ms.
Mark's report to the Library Foundation for their information.
NEW BUSINESS
Bi-monthly meeting schedules for City Boards & Commissions (J. Chisaki). The Board expressed
appreciation of the Library Director's explanation of the City's direction to change the monthly meeting of
board, commissions and committees to meet every other month instead of monthly.
Sunshine Ordinance Declaration (J. Chisaki). Library Director Chisaki mentioned that if the members
had read the ordinance they could sign the declaration. Additionally, she shared the scheduled training
times in the following week and encouraged members of the board to attend.
Alameda Free Library Foundation (J. Chisaki). Director Chisaki mentioned there were no meetings in
December, and to date 233 tickets to the concert have been sold, tickets are available tonight if you are
interested. The Bruzzone Trust, of which Don Bruzzone was a Library Board Member, made a $20.000
donation, and the Jane Felker Estate made a $23,000 donation to the Foundation. Additionally the
Foundation contacted the Alameda Community Foundation and they are going to contribute a $1500
Grant for Alameda Reads for books and materials.
Jan Green introduces herself as co-President of the Foundation and discussed the publicity for the
upcoming concert. She briefly discussed upcoming events and mentioned how excited the Foundation is
about future events and is looking forward to them.
Director Chisaki reported the Friends is looking at additional ways to make money in the Cafe, currently
they are not open enough hours. So, they are looking into that, and they are still looking for recipes for
their cookbook project.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response: ""Dwell is an excellent
home design magazine that I know many people would enjoy, including myself EL Decor is also very
good. Thanks!"" And the Reference Supervisor responded with: ""Thank you for recommending a
magazine title for purchase at the Alameda Fee Library. Unfortunately, our budget has been severely cut
this fiscal year, at this time we cannot add new titles and in fact, have recently cut titles. If the budget
improves over the few years I will reexamine this purchase.""
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment):",LibraryBoard/2012-01-11.pdf
LibraryBoard,2012-01-11,3,"Page 3 of 3
Minutes of the Alameda Free
Library Board Meeting
January 11, 2012
Young lady in the audience stated it was a good experience to attend the meeting. It was more educational
than she had expected. For instance she was not aware that the Library offered the Adult Literacy
Program and suggested greater advertisement of the program, both for learners and for tutors.
LIBRARY BOARD COMMUNICATIONS
Board Member Hartigan reported the Library Historical DVD would only work for about the first 10
minutes and then it would pixilate, and return to the beginning. Director Chisaki said she would let
Supervising Librarian David Hall know there was a problem with the DVD.
Board Member Wetzork seconded what the young lady from the pubic comment stated and that was to do
all that is possible to help educate the young students.
DIRECTOR'S COMMENTS
Library Director Chisaki reported the City has both a new City Attorney Janet Kern and a new Human
Resources Director Holly Brock-Cohen. Circulation Supervisor Laura Klatt will be out on maternity
leave until July. The weather station has been installed and is up and operating. The elevator is working
lawlessly since the software install.
ADJOURNMENT
There being no further business, President Atkin adjourned the meeting at 6:54pm.
Respectfully submitted,
Janichanta
Yane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2012-01-11.pdf
LibraryBoard,2012-03-14,1,"TERKA
ORATEID
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
March 14, 2012
The regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at
6:09pm.
ROLL CALL:
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Arrived at 6:30
Suzanne Whyte, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
Library Arts Committee Member Kumar Fanse expressed concern with the current practice/arrangement
the Art Committee has with displaying art work in the Regina K. Stafford meeting room and why the
room has to remain closed when no meetings/events are taking place in the room. He cannot understand
why they cannot display art in the room. He indicated he would like to have new arrangements
made
to
allow greater access to the area by the artist and public.
The Library Director responded that she had explained that security of both the art and Library materials
are of concern with the back emergency door being left open, and that she put an end to it. Although the
door is alarmed, people do not pay attention if the alarm sounds.
President Atkin inquired about art, and wondered if art was being displayed currently; to which the
Director responded that art is being displayed in the room. Board Member Wetzork recalled that this was
discussed at a prior meeting and the Board decided security was a great concern and the decision was to
support the Library Director's suggestion at that time. Discussion of available spaces for art display was
made. Board Member Hartigan agreed with Board Member Wetzork, but also expressed that displaying
art at the Library is critical. He suggested this item be placed on the next Board agenda and the Art
Committee provide a proposal for the Board to consider regarding use of the Regina K. Stafford meeting
room for displaying art that addresses the Art Committee's display concerns and the Library's security
concerns. Further, President Atkins suggested Public Works look at the door for different options. The
Director indicated she would get the door fixed and this item would be placed on the next agenda.
Library Art Committee Member Ruth Belikove introduced herself to the Library Board as a former
Library Board Member herself. She expressed appreciation for the opportunity to display art in the",LibraryBoard/2012-03-14.pdf
LibraryBoard,2012-03-14,2,"Minutes of the Alameda Free Library Board
March 14, 2012
Page 2 of 4
Library but, on behalf of the Committee for Library Art, indicated she has concerns with the current
arrangement between the Library and Artists. Would like the Board to provide more time to have the
artwork available for viewing by the public.
The Library Board requested this item be placed on their next agenda for discussion and requested the Art
Committee to bring a proposal to them for their consideration.
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
*A. Report from the Library Director Highlighting Activities for the Months of January and February
2012.
*B. Draft Minutes of the Regular Library Board Meeting of January 11, 2012.
*C. Library Services Reports for the Months of January and February 2012.
*D. Financial Report Reflecting FY 12 Expenditures by Fund for January and February 2012.
*E. Bills for Ratification for the Months of January and February 2012.
President Atkin requested a review of the Library Services Report.
Board Member Whyte arrived at 6:30pm.
Director Chisaki walked the Board through the services report, pointing out the door counts, etc. President
Akin and Board Member Hartigan both expressed concern with the downward trend on the report. Board
Member Hartigan acknowledged the Library is operating with fewer hours, but believes the across-the-
board downward trend is a concern. President Atkin asked about the overall trending in libraries and how
the Alameda Free Library compares in regards to the trends of Library usage. In addition to the report,
include the Library Director's opinion of why the change in trend.
Board Member Hartigan requested monthly Expenditure Reports be provided. Indicated he would like to
see the report for February 2012.
Board Member Gail Wetzork moved approval of the Consent Calendar.
Board Member Mike Hartigan seconded the motion, which carried by the unanimous voice vote -5.
UNFINISHED BUSINESS",LibraryBoard/2012-03-14.pdf
LibraryBoard,2012-03-14,3,"Minutes of the Alameda Free Library Board
March 14, 2012
Page 3 of 4
Library Strategic Plan/Update (J. Chisaki) None this meeting. Library Director Chisaki reported due to
the press business and in preparing for the upcoming budget she was not able to devote time to the
strategic plan for this agenda. President Atkin requested a briefing of how the budget was headed.
NEW BUSINESS
Discussion of Stafford Room use on Wednesday Mornings (J. Chisaki) Director Chisaki reported the
Café Committee would like to see more activity in the Stafford room in the mornings, so they can open
the Café. The Sing-along is interested in doing a Wednesday morning Sing-along because the Monday
morning time slot is packed. The Youth Collaborative meets in this space, along with various departments
of the City. What is the Board's preference on prioritizing who meets in the Library spaces? The Café
Committee does not want to come in and open the Café without a program because they setup and staff
the Café, and no one buys their products. Board Member Wetzork indicated he would like to support the
community and the Café and keep them around. Board Member Hartigan suggested letting one group
know it would not be available one week a month. Board Member Whyte inquired if the group would be
agreeable to this compromise? President Atkin pointed out, as a priority, the Library is here to serve the
community first and foremost.
Bi-monthly meeting schedules for City Boards & Commissions (J. Chisaki) Director Chisaki indicated the
scheduled meetings of the Board are: May 19, July 18, September 12, and November 14th.
Board Member Wetzork indicated that he would have to leave at this point, but before doing so would like
to share that the Concert was well attended and that he had contacted Eric Kos regarding publicity of the
event.
Sunshine Ordinance Training/Declaration (J. Chisaki) President Atkin indicated the meeting would be
adjourned, and the Board would hold the required Sunshine Ordinance training following adjournment of
the Library Board meeting.
Alameda Free Library Foundation (J. Chisaki) Director Chisaki indicated the Concert was a resounding
success; the counts are not in yet. A proclamation will be presented to Frederica von Stade at the April 3
City Council meeting. The Foundation is in the process of voting in a new Board Member.
President Atkin reported that she and Jane had met with Foundation Members Jan Greene and Carole
Robie. They had conversations about marketing, the Foundation, and the Library. They invited her to
attend a retreat to help foster deeper relations and shared vision. And, the concert was amazing.
Friends of the Alameda Free Library (K. Minney) Director Chisaki reported the cookbook item is dead;
they did not receive enough recipes to make it viable. They are working with the Foundation to do the
staff appreciation lunch, no date yet, but they are on board with it. The Friends and the Foundation are
pairing up to do a children's program featuring story telling from the Asian Art Museum and gearing up
for their next book sale.",LibraryBoard/2012-03-14.pdf
LibraryBoard,2012-03-14,4,"Minutes of the Alameda Free Library Board
March 14, 2012
Page 4 of 4
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response Director Chisaki read:
I
really like the restoration of the West End Branch Library, my library. As a senior who looked forward to
the walk, and anticipation of finding the jewel, I was sorely disappointed at the reduction of the fiction and
the mystery selection which could be partially solved by bringing back the paper book racks. Staff
member Eva Volin responded: We really like the renovation of the West End Library too. We also share
your concern about the much reduced size of the fiction collection which includes mysteries, science
fiction, fantasy, and westerns. So, we shifted books around to add several bays of fiction under the Santa
Clara side windows. In addition, the Alameda Free Library recently instituted a floating collection
strategy, meaning books that are returned to a certain library stay at that branch regardless of where in our
system that book was originally checked out. We are finding that this is helping to beef up the anemic
collection of fiction at the West End, and we hope that as the collection continues to improve and change,
you will soon be pleased with what you find on our shelves. As to the paperback spinner racks, because
of the ADA requirements for Aisle size in public places, we no longer have room for the old paperback
fixtures. They will not be returning to the West End Library.
BOARD COMMUNICATIONS: None.
DIRECTOR'S COMMENTS
Just one, in my Board Letter I indicated the reductions were higher than they will actually be: there is a
reduction, but not as much as I initially indicated. She further reported the City Manager's intent to
include the Library in his proposed ballet measure to add a sales tax increase on the June Ballot.
Board Member Hartigan requested a report showing the past five-years of cuts to the Library's budget.
ORAL COMMUNICATIONS NON-AGENDA GENERAL: None.
ADJOURNMENT
President Atkin adjourned the meeting at 7:23pm. The Sunshine Ordinance Training DVD was shown to
the Board.
Respectfully submitted,
Jane Chisaki
Library Director
Secretary to the Library Board
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.",LibraryBoard/2012-03-14.pdf
LibraryBoard,2012-05-09,1,"OF
of
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 9, 2012
The
regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at
6:05pm.
ROLL CALL:
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
*A.
Report from the Library Director Highlighting Activities for the Months of March and April 2012.
*B.
Draft Minutes of the Regular Library Board Meeting of March 14, 2012.
*C.
Library Services Report for the Month of February and March 2012.
Board Member Hartigan expressed concern with the downward trends on the Services Reports;
specifically the door count. This item was discussed in detail by the Board, and Direction was given to the
Library Director. Member Lewis suggested audio downloads may be part of the downturn in doorcounts
by substituting an e-book instead of coming in to check out something in person. Member Whyte asked
the question about how to go about identifing the cause of downward trending.
Member Hartigan
commented that the number of hours the Library operates has increased so, that is not a cause. Director
Chisaki said it could be that while there are more operating hours there are fewer programs being offered.
Board Member Wetzork stated that the entire book industry is in turmoil and that affects people. That
both Amazon and Apple are being sued by the government, and it has an effect, the smaller book
businesses are being forced out because they cannot get into the electronics' business because the",LibraryBoard/2012-05-09.pdf
LibraryBoard,2012-05-09,2,"Page 2 of 4
Alameda Free Library Board
May 9, 2012 Meeting Minutes
government won't let them. Director Chisaki suggested the current hours of operation may be part of the
issue; however, our neighboring libraries are not experiencing the same downward trend. President Atkin
suggested a study may be helpful. Board Member Wetzork said he is in agreement with Board Member
Hartigan, but that we can't make the problem go away if we don't know what the problem is and
comparing the library to other libraries is not helpful because they do not offer the same things as
Alameda. He indicated the townspeople are very upset with City Hall right now; he is very connected to
the community and the feedback he is getting is that the city is in financial trouble and doesn't recognize
there is a problem and kicking the can down the road a year or two at a time is not going to solve
anything. He believes the money that runs the city comes from the businesses; and we need to look at the
problem very carefully. President Atkin indicated that bringing someone in will be a cost; do we want to
ask the Director to look at it? Board Member Whyte asked what service/s are we not providing that folks
are going elsewhere to get what they need, and how do we go about finding out what that is? Member
Hartigan interjected that it was the Strategic Plan that was used to identify the services the Library has to
offer and the Board has looked at this, it was several years ago; which is why we are currently reviewing
the Strategic Plan. To say it is a nebulous, we don't really know what it is to answer the question, we
do know what the community wants, we had a variety of folks provide input on the services the library
provides and they are incorporated in the Strategic Plan. We have identified what the community wants.
President Atkin suggested that she'd like to see someone talk about current trends at their next meeting.
Director Chisaki indicated that Debra Doyle, will be speaking at the upcoming Foundation retreat and will
be discussing this subject. President Atkin indicated that she plans to attend the retreat and will report
back at the next meeting the information presented by Ms. Doyle, and ask the Board to summarize the
direction they wanted to go with this item. President Atkin suggested the Board attend the retreat at least
during the portion Ms. Doyle is speaking. The Board requested that this item be added as a regular agenda
item for further direction and or discussion. They Board would like to see a door count by the hour/day
rather then a monthly lump-sum; and a short explanation of what is going on at those times of day if
anything in way of programs etc.
*D.
Financial Report Reflecting FY12 Expenditures by Fund for March and April 2012.
Board Member Hartigan commented on the AT&T bills and wanted to make sure the line items are being
monitored.
*E.
Bills for Ratification for the Months of March and April 2012.
Board Member Hartigan moved approval of the minutes; Member Wetzork expressed concern with the
minutes; he said he was quoted as having said something that he may not have said. President Atkin said
that the minutes can be corrected if he identifies the error. Vice President Lewis seconded the motion and
it carried with a 5-0 voice vote.
UNFINISHED BUSINESS
A.
Library Strategic Plan/Update (J. Chisaki) (continued to July meeting)",LibraryBoard/2012-05-09.pdf
LibraryBoard,2012-05-09,3,"couple of e-mail thanking the library and staff.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
BOARD COMMUNICATIONS:
Board Member Whyte stated the crooked light is out at the West End Branch.",LibraryBoard/2012-05-09.pdf
LibraryBoard,2012-05-09,4,"Page 4 of 4
Alameda Free Library Board
May 9, 2012 Meeting Minutes
DIRECTOR'S COMMENTS:
Updated the Board on current library position vacancies and the schedule to fill them. Additionally, the
dot on the I at that Bay Farm Branch has been stolen again. The Board requested a photo of the sign so
they can see what it looks like without the ball, to determine if it is needed.
ORAL COMMUNICATIONS NON-AGENDA GENERAL:
None.
ADJOURNMENT
President Atkin adjourned the meeting at 7:23pm
Respectfully submitted,
Jane Chisaki
Library Director
Secretary to the Library Board
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.",LibraryBoard/2012-05-09.pdf
LibraryBoard,2012-07-11,1,"of
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 11, 2012
The
regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at
6:05pm.
ROLL CALL:
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
ORAL COMMUNICATIONS. AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
*
A.
Report from the Library Director Highlighting Activities for the Months of May and June 2012.
*B.
Draft Minutes of the Regular Library Board Meeting of May 9, 2012.
*C.
Library Services Report for the Month of April and May 2012
*D.
Financial Report Reflecting FY 12 Expenditures by Fund for May and June 2012.
*E.
Bills for Ratification for the Months of May and June 2012.
Members of the Board expressed concern with the downward trend in numbers on the services report. A
request was made by the Board to have a three to five-year report which would reflect a year-to-year
comparison of the trends.",LibraryBoard/2012-07-11.pdf
LibraryBoard,2012-07-11,2,"Page 2 of 3
Alameda Free Library Board
July 11, 2012 Meeting Minutes
President Atkin shared the notes of the Foundation's retreat she and the Library Director attended;
indicated the retreat was successful and worthwhile. Library Director reported that some or all of the
Board may wish to attend the California Library Association conference this fall in San Jose.
Board Member Hartigan moved approval of the minutes; Board Member Wetzork seconded the motion
and it carried with a 5-0 voice vote.
Board Member Wetzork left at 7:00pm.
UNFINISHED BUSINESS
A.
Library Strategic Plan/Update (J. Chisaki)
The Board accepted the Library Director's report on the Library Strategic Plan Update - Goals #4 and 5.
NEW BUSINESS
A.
Bay Farm Island Library sign (J. Chisaki)
Director Chisaki shared a photo of the Bay Farm Island Branch Library sign without the dot on the ""I""; it
was determined that it is fine without the dot.
B.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that the Foundation is in the planning stages for their Live@The Library
concert series
C.
Friends of the Alameda Free Library (J. Chisaki)
Director Chisaki reported that the Friends have more books than they can fit on the café sale
shelves, so they are going try to have a Weekend Book Sale in the Stafford meeting room the weekend of
August 17.
D.
Patron Suggestions: None
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.",LibraryBoard/2012-07-11.pdf
LibraryBoard,2012-07-11,3,"Page 3 of 3
Alameda Free Library Board
July 11, 2012 Meeting Minutes
BOARD COMMUNICATIONS:
President Atkin mentioned she did enjoy the Foundation retreat.
DIRECTOR'S COMMENTS:
Director Chisaki shared with the Board the plan to host Miniature Golf at the Library as part of the 130th
Anniversary Party.
ORAL COMMUNICATIONS NON-AGENDA GENERAL:
None.
ADJOURNMENT
President Atkin adjourned the meeting at 7:43pm
Respectfully submitted,
Jane Chisaki
Library Director
Secretary to the Library Board
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.",LibraryBoard/2012-07-11.pdf
LibraryBoard,2012-09-12,1,"of
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, SEPTEMBER 12, 2012
The regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at
6:00pm.
ROLL CALL:
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Arrived at 6:03
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
*A.
Report from the Library Director Highlighting Activities for the Months of July and August 2012.
B.
Draft Minutes of the Regular Library Board Meeting of July 11, 2012. Board Member Hartigan
requested minutes of July 11, 2012 reflect his request to have spreadsheet detailing in graph a number of
years to track numbers and identify the various trends in circulations.
*C.
Library Services Report for the Month of June and July 2012
The circulations trends requested by Board Member Hartigan were presented by Director Chisaki in three
different formats, covering three fiscal years. Board Member Hartigan indicated he felt the graphs were
helpful and would provide the Board with ammunition for discussions in the future. After a brief
discussion by the board, the report was accepted with a request by Member Hartigan to bring the
information again back in a year with the branches separated.
*D.
Financial Report Reflecting FY1 Expenditures by Fund for July and August 2012.",LibraryBoard/2012-09-12.pdf
LibraryBoard,2012-09-12,2,"Page 2 of 3
Alameda Free Library Board
September 12, 2012 Meeting Minutes
*E.
Bills for Ratification for the Months of July and August 2012.
Board Member Hartigan moved approval of the Consent Calendar.
Vice President Lewis seconded the motion, which carried by the unanimous voice vote - -5.
UNFINISHED BUSINESS
A.
Library Strategic Plan/Update (J. Chisaki)
The Board accepted the Library Director's report on the Library Strategic Plan Update -
Goals #1 and #12.
NEW BUSINESS
A.
Election of Board Officers (J. Chisaki). Board Member Hartigan nominated President Atkin as
President and President Atkin nominated Vice President Lewis as Vice President. Board Member
Hartigan made a motion to accept current officers for another term. Board Member Wetzork seconded
the motion. President Atkin called for the question, which carried by the unanimous voice vote - 5.
B.
Alameda Free Library Foundation (J. Chisaki)
Foundation is busy working on the upcoming concert staring Kenny Washington, tickets are available.
The second concert is Jonathan Poretz. And, Paula West is the last concert.
C.
Friends of the Alameda Free Library (J. Chisaki)
Friends have a couple of book sales coming up; they are still looking for a representative for the Board.
D.
Patron Suggestions: None
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
President Atkin's daughter showed the Board a picture she drew during the Board meeting.
BOARD COMMUNICATIONS:",LibraryBoard/2012-09-12.pdf
LibraryBoard,2012-09-12,3,"Page 3 of 3
Alameda Free Library Board
September 12, 2012 Meeting Minutes
Board Member Wetzork said he was thrilled to see the huge number of children and their parents at the
summer reading program and complimented staff on their efforts in making it a success program.
DIRECTOR'S COMMENTS:
It appears that the program for the CLA does not have anything on it that the Board would be interested in,
SO Director Chisaki indicated she would just report back.
ORAL COMMUNICATIONS NON-AGENDA GENERAL:
None.
ADJOURNMENT
President Atkin adjourned the meeting at 7:03pm
Respectfully submitted,
Jane Chisaki
Library Director
Secretary to the Library Board
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.",LibraryBoard/2012-09-12.pdf
LibraryBoard,2012-11-14,1,"Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 14, 2012
The regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at
6:00pm.
ROLL CALL:
Present
Catherine Atkin, President
Absent
Nancy Lewis, Vice President
Present
Michael Hartigan, Board Member
Present
Gail Wetzork, Board Member
Present
Suzanne Whyte, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
*A.
Report from the Library Director Highlighting Activities for the Months of September and October
2012.
*B.
Draft Minutes of the Regular Library Board Meetings of July 11, 2012 (revised) and
September 12, 2012.
*C.
Library Services Report for the Month of August and September.
*D.
Financial Report Reflecting FY12 Expenditures by Fund for September and October.
*E.
Bills for Ratification for the Months of September and October 2012.",LibraryBoard/2012-11-14.pdf
LibraryBoard,2012-11-14,2,"Page 2 of 3
Alameda Free Library Board
Meeting Minutes
Date: November 14, 2012
Board Member Hartigan moved approval of the Consent Calendar.
Board Member Wetzork seconded the motion, which carried by the unanimous voice vote -4.
UNFINISHED BUSINESS
A, Library Strategic Plan/Update (J. Chisaki)
The Board accepted the Library Director's report on the Library Strategic Plan Update -
Goals #8, #9 and #10.
Board Member Hartigan remarked that this is one of the goals that was well thought out and was
one of the areas that youth and students coming in, the area the participation in the work shop had
a lot of interest in and that staff should be commended. Goal #10 is something we can put out and
say this is something we are doing we are making it work and put out there for Alameda.
Board Member Hartigan explained to the other members of the board that when the goals were
developed that they were to do so with ""blue skies"" in mind not the economy. These goals were
the starting point.
President Atkin requested that the Library's Strategic Plan be placed in Drop Box for easy
reference by the Board.
NEW BUSINESS
A Alameda Free Library Foundation (J. Chisaki)
Sold out Third concert this Saturday. They are hosting a children's program in December, the
Nutcracker, and they are still working on putting together their board handbook and additional fundraising
programs.
B Friends of the Alameda Free Library (J. Chisaki)
They have recovered from the book sale, will take December off and are looking at doing another mini
book sale soon. They are still looking at getting their ""books"" audited. The funding requests by staff
were approved with the exception of a flat screen TV and a flat-bed scanner. We are looking at
purchasing 12"" digital photo frames to scroll info on and to display are various locations throughout the
libraries.",LibraryBoard/2012-11-14.pdf
LibraryBoard,2012-11-14,3,"Page 3 of 3
Alameda Free Library Board
Meeting Minutes
Date: November 14, 2012
C Patron Suggestions/Comments (Speak-Outs) and Library Director's Response. We have two:
When I use the computer I keep getting bounced out. Staff informed author it is most likely the Yahoo
site or their e-mail settings, not the library's computers.
Hooks on the restroom doors at the West End would be great: Staff has installed hooks.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki informed the Board of Former Librarian Mary Hap's passing.
ORAL COMMUNICATIONS NON-AGENDA GENERAL:
None.
ADJOURNMENT
President Atkin adjourned the meeting at 7:02pm
Respectfully submitted,
Jane Chisaki
Library Director
Secretary to the Library Board
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.",LibraryBoard/2012-11-14.pdf
LibraryBoard,2013-01-09,1,"CITY
OF
TERRA
MINUTES OF THE
ALAMEDA LIBRARY BOARD
WEDNESDAY, JANUARY 9, 2013
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
1.
ROLL CALL
Present:
Catherine Atkin, President
Michael Hartigan, Board Member
Suzanne Whyte, Board Member
Absent:
Nancy Lewis, Vice President
Gail Wetzork, Board Member
Staff:
Library Director Jane Chisaki, Secretary
Christina Baines, Recording Secretary
2.
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
3.
CONSENT CALENDAR
Board Member Whyte MOVED approval of the Consent Calendar. Board Member Hartigan
SECONDED the motion which CARRIED by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
*A. Report from the Library Director Highlighting Activities for the Months of November and
December 2012.
* B. Minutes of the Regular Library Board Meeting of November 14, 2012.
*C. Library Services Report for the Month of October and November
*D. Financial Report Reflecting FY12 Expenditures by Fund for November and December 2012.
*E. Bills for Ratification for the Months of November and December 2012.",LibraryBoard/2013-01-09.pdf
LibraryBoard,2013-01-09,2,"Page 2 of 2
Alameda Free Library Board Minutes
Date: January 9, 2013
UNFINISHED BUSINESS
Library Strategic Plan/Update (J. Chisaki) No update since City's new website is not yet active.
NEW BUSINESS
Discussion: Tentative proposal to become a Certified Green Business (J. Chisaki). After
discussion, President Atkin ask Board Member Hartigan if he thought this was a good idea, he
indicated he would like more information before committing, as there may be limitations we
would be unaware of down the road. The Board agreed they were not opposed but would like
additional information.
Discussion: ""Food for Fines"" (J. Chisaki). After discussion, Board Member Hartigan indicated
he would like more information on the proposal including how the event would be advertised.
The Board agreed they were not opposed but would like to hear more.
Alameda Free Library Foundation (J. Chisaki) None.
Friends of the Alameda Free Library (J. Chisaki) None.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response. A Speak-Out to
request baby carriers was read to the Board.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
PSBA's plaque was presented and the Muslims' Journey Grant was announced.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting adjourned at 6:52pm.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2013-01-09.pdf
LibraryBoard,2013-03-13,1,"CHT
OF
of
TERKA
ORATEID
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 13, 2013
The regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at
6:03pm.
ROLL CALL:
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Michael Hartigan, Board Member
Arrived at 6:17pm
Gail Wetzork, Board Member
Left at 7:00pm
Suzanne Whyte, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
*A.
Report from the Library Director Highlighting Activities for the Months of January and March
2013.
*B.
Draft Minutes of the Regular Library Board Meeting of January 9, 2013.
*C.
Library Services Report for the Month of December 2012 and January 2013.
*D.
Financial Report Reflecting FY12 Expenditures by Fund for January and February 2013.
*E.
Bills for Ratification for the Months of January and February 2013.
Board Member Whyte moved approval of the Consent Calendar.",LibraryBoard/2013-03-13.pdf
LibraryBoard,2013-03-13,2,"Page 2 of 3
Alameda Free Library Board
Minutes
March 13, 2013
Vice President Lewis seconded the motion, which carried by unanimous voice vote - 4.
UNFINISHED BUSINESS
This item was taken out of order:
B. Discussion: Food for Fines (J. Chisaki & E. Volin) At the Library Board meeting of January 9, 2013,
the Board requested additional information on this item, specifically, details on advertising and marketing
the event. Supervising Librarian Eva Volin went over the program objectives and provided the Board a
draft press release and flyer for the event and discussed media contacts.
Board Member Hartigan Arrived.
She also discussed the various locations the information would be disseminated and the language
information would be translated into, she described the banners and the location they would be displayed
as well as, the advertising information and options.
Board Member Wetzork moved Board support of the Program.
Vice President Lewis seconded the motion, which carried by unanimous voice vote - 5.
Board Member Wetzork was excused from the meeting.
A. Library Strategic Plan/Update (J. Chisaki). After considerable discussion and review of each of the
goals and objectives, the Board suggested that since staff is the ""eyes and ears"" of the Library and for the
Board, that all Library staff should be a part of the Strategic Plan Update. With further direction from the
Board, it was decided that at the April 1st staff meeting, time be given to the Strategic Plan update, with
the exception of #6, and the result of staff's input come back to the Board at their next meeting.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki). The Foundation has hired a professional to help
the fund raising committee in fund raising techniques and approaches and to help identify projects and
direct funds to the right places. Additionally, this should help identify their respective roles. The
Foundation is still working on the upcoming concert series.
B.
Friends of the Alameda Free Library (J. Chisaki). The Friends are moving forward with their
Book Sales. They plan to conduct two book sales a year; their last one raised $600, which was more than
they had anticipated. Their Annual Book Sale will take place at the O'Club. The Café is doing really,
really good, and they are very happy with that.",LibraryBoard/2013-03-13.pdf
LibraryBoard,2013-03-13,3,"Page 3 of 3
Alameda Free Library Board
Minutes
March 13, 2013
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response. A patron had
suggested the Fiction area be widened to accommodate wheel chairs turning around. According to state
law, the current setup is within ADA guidelines. No contact information for the patron was provided,
however, this information will be maintained on file should the patron return we can provide this
information.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Live at the Library presented a check for $1,959.00 will go into the technology fund. Out teen librarian
will be moving here from Illinois and should be starting in about one month. Mr. Hall has announced his
retirement in December. Police Chief Noonan has also announced his retirement in June, City Manager
Russo has appointed Acting Chief Rolleri to fill in.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
There being no further Board business, President Atkin adjourned the meeting at 7:45pm
Respectfully submitted,
Jane Chisaki
Library Director
Secretary to the Library Board
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.",LibraryBoard/2013-03-13.pdf
LibraryBoard,2014-05-14,1,"OF
TERNA
RATED
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 14, 2014
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL:
Present:
Nancy Lewis, Vice President
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Absent:
Catherine Atkin, President
Staff:
Cosette Ratliff, Supervising Librarian, Adult Services
Marsha Merrick, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar.
*A.
Report from the Library Director Highlighting Activities for the Months of March and April 2014.
*B.
Draft Minutes of the Regular Library Board Meeting of March 12, 2014.
*C.
Library Services Reports for the Months of February and March 2014.
*D.
Financial Reports Reflecting FY14 Expenditures by Fund for March and April 2014.
*E.
Bills for Ratification for the Months of March and April 2014.
Supervising Librarian Ratliff noted that the olive trees in the Lincoln Street planter boxes have been
replaced with dogwood trees. Public Works has been contacted regarding the installation of new parking
lot lights, and we are awaiting their response. A new Poet Laureate will be appointed in September.
Director Chisaki will be meeting with the Alameda Island Poets this week. There is no impact to the
Library on this project except Chisaki's time. The Library's marketing team had a table on Park Street for
the recent Spring Fair where they passed out surveys. 50 people out of 100 asked completed surveys of
what they would like to see in the Library, and 40 new library cards were given out. There is an Asian
Pacific Islander fair at the Southshore Shopping Center on the weekend and the library will have a table
and surveys there as well. Performance measures are slated for review at the May 20 City Council
meeting.",LibraryBoard/2014-05-14.pdf
LibraryBoard,2014-05-14,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
May 14, 2014 Meeting
Board Member Wetzork moved that the Consent Calendar be accepted as presented; Member Whyte
seconded the motion which passed by a 4-0 vote.
UNFINISHED BUSINESS
A. Public Internet Work Stations/Status Report (C. Ratliff)
The contract has been sent over to Legal and Susan Haley of the City Manager's office will shepherd
it through the process. Once an outside engineer has been selected, the public computers will be shut
down for a couple of weeks. This will happen after school is out. Board Member Hartigan was in full
support of waiting until school ends.
B. Teen Room Mural Project (C. Ratliff)
The hoped for assistance requested from donors to purchase supplies for the Teen Room mural project
did not materialize, however, work on the mural will start on the weekend, going through the next four
weekends in a row until it is finished.
NEW BUSINESS
A. Sunshine Ordinance Training (C. Ratliff)
All Board Members will be required to sit through more training on the Sunshine Ordinance. There
are two sessions coming up in City Hall Council Chambers on May 15 and May 29 which members
may attend. The other option is to watch the training on DVD after a board meeting concludes. The
members unanimously agreed that they would rather watch the training as a group at an upcoming
board meeting.
B. Alameda Free Library Foundation (C. Ratliff)
A Foundation representative was supposed to attend the board meeting to report but didn't show up.
C. Friends of the Alameda Free Library (C. Ratliff)
The Friends used book sale is going to be on the weekend and could still use some volunteers to help
out. They had lost some of their helpers due to the change of date for the sale.
D. Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Wetzork had brought two bags of books on aviation from some friends. A thank you letter
will be sent to the donors.",LibraryBoard/2014-05-14.pdf
LibraryBoard,2014-05-14,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
May 14, 2014 Meeting
DIRECTOR'S COMMENTS
Paws to Read is the theme for this year's Summer Reading Program. The Library will also be following
the Wolf OR-7 expedition which is tracking the course of one ordinary wolf on his journeys through his
GPS signal.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 6:25 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2014-05-14.pdf
LibraryBoard,2014-07-09,1,"CITY
OF
of
MINTUES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 9, 2014
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL:
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
Lena Geraghty, Library Intern
ORAL COMMUNICATIONS. AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar.
*A.
Report from the Library Director Highlighting Activities for the Months of May and June 2014.
*B.
Draft Minutes of the Regular Library Board Meeting of May 14, 2014.
*C.
Library Services Reports for the Months of April 2014 and May 2014.
*D.
Financial Reports Reflecting FY 14 Expenditures by Fund for May and June 2014.
*E.
Bills for Ratification for the Months of May and June 2014.
Director Chisaki reported that all parking lot fixtures are up. Alameda Municipal Power will obtain LED
lights to replace the current lights. The next project will be the restroom hand dryers. The kick off
meeting for LEED recertification is on July 17, 2014. Stop Waste has hired a consultant to assess issues.
Director Chisaki reported that Summer Reading program numbers have increased and the Teddy Bear
Picnic program is drawing large numbers of participants. The Poet Laureate application deadline is July
10, 2014 and the appointment will be in September. ILS vendor presentations are under way and
recommendations to Library Board and City Council will be given in September. President Atkin asked",LibraryBoard/2014-07-09.pdf
LibraryBoard,2014-07-09,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
July 9, 2014 Meeting
for correction of dates of the Activity Reports, but dates are correct, therefore will not be amended.
Director Chisaki reported that new door counters have been installed and counts will be more accurate.
Board Member Hartigan moved that the Consent Calendar be accepted with the correction of the Activity
Report dates. Board Member Whyte seconded the motion, which passed by a 5-0 vote.
UNFINISHED BUSINESS
A.
Public Internet Work Stations/Status Report (J. Chisaki)
Director Chisaki reported the upgrade is almost completed. Speed should be faster and will correct
a number of issues.
B.
Teen Room Mural Project. (J. Chisaki)
Director Chisaki passed around an article and pictures from the Teen Mural unveiling. President
Atkin said the mural project was inspirational and very well executed. President Atkin asked
Director Chisaki to share with Librarian Matt Conciatori that the project was well done and he
deserves commendation. Matt will give a presentation to City Council on the project.
NEW BUSINESS
A.
Election of Officers (C. Atkin)
Director Chisaki stated that the terms are for one year. Vice President Lewis nominated
President Atkin for another term as Board President. Board Member Wetzork called for a vote and
Board Member Whyte seconded, which passed 5-0. Vice President Lewis nominated Board
Member Whyte for Vice president. Board Member Hartigan seconded the motion, which passed
5-0.
B.
Discussion of Update to Library Internet Use Policy (J. Chisaki, L. Geraghty)
Library Intern, Lena Geraghty, is working with Director Chisaki on revising the Library Internet
Use Policy, which was last updated in 1998. Board Member Wetzork asked to move vote to the
September meeting in order to give more time to review the policy. President Atkin thanked Lena
for all the work she has done on updating the policy.
C.
Alameda Free Library Foundation (J. Greene)
Director Chisaki reported that the Live at the Library Concert Series tickets will go on sale in
August. Information will be put on Facebook.
D.
Friends of the Alameda Free Library (J. Chisaki)",LibraryBoard/2014-07-09.pdf
LibraryBoard,2014-07-09,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
July 9, 2014 Meeting
Interim President Silva was voted President through the end of the calendar year. She is
considering joining the Foundation Board when her term ends with the Friends of the Library.
There have been meetings to merge the two organizations.
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
The first suggestion was to have movie nights for adults. The patron was informed that the Library
does have movie night for adults once a month. The second suggestion was to have Wi-Fi
connectivity with Mac computers. The patron was informed that the computer upgrade is
currently in progress.
LIBRARY BOARD COMMUNICATIONS
Communications from Board members regarding their Library activities during the past month, and any
other comments, suggestions or questions related to Library business.
DIRECTOR'S COMMENTS
Director Chisaki commented that the end of Summer Reading ceremony is the third week of August and a
Board member will need to give a speech. Wild Things, Inc. will be the entertainment. Director Chisaki
informed the Board that Sunshine Ordinance training must be done and can be viewed online.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Audience Member Elizabeth Tuckwell expressed concern with computer and internet issues, and how they
are communicated with the Library Board or City Hall. Director Chisaki explained that ""Speak-Out""
forms are used for that purpose and comments are often given to the Reference desk. Director Chisaki
also explained that the current upgrade should resolve most of the current issues.
ADJOURNMENT
The meeting was adjourned at 6:59 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2014-07-09.pdf
LibraryBoard,2014-09-10,1,"CITY
of
of
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, SEPTEMBER 10, 2014
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Suzanne Whyte, Vice President
Michael Hartigan, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of July and August 2014.
*B.
Draft Minutes of the Regular Library Board Meeting of July 9, 2014.
*C.
Library Services Report for the Months of June 2014 and July 2014.
*D.
Financial Report Reflecting FY14 Expenditures by Fund for July and August 2014.
*E.
Bills for Ratification for the Month of July and August 2014.
Director Chisaki reported that the Library has received a grant to purchase a Book Bike. The order has
been placed and will be assembled in Philadelphia. Staff will load up the bike with reading material
appropriate for the destination and ride to various events and venues to issue library cards and check out
material.",LibraryBoard/2014-09-10.pdf
LibraryBoard,2014-09-10,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
September 10, 2014 Meeting
The bike is expected to be shipped in two boxes via Amtrak. Alameda Police Department has agreed to
store the bike in their garage.
Director Chisaki is thinking of fundraising ideas to obtain the miscellaneous items needed for the bike.
One idea is to have artists create designs on City of Alameda surplus chairs and sell or auction them off.
The funds generated would be used to pay for a wireless hot spot for the bike.
The California Reads program is moving forward with an upcoming dramatic reading. There will be
another program in October.
The Bridges of Honor grant allows seniors to pair up with teens to tell their story and have it archived.
Teens will gain job skills, multimedia use, and digital editing experience. The grant money will purchase
the necessary equipment and software. The program has been pushed back one month due to the trainer's
unavailability.
Banned Books Week is coming. The Library has challenged other city departments to put together groups
or sign up individually to read out loud. The Mayor and Vice Mayor have already signed up. Readers can
choose any banned or challenged book for reading. Photos will be taken of the readers.
Summer Reading went well and had the largest number of participants in the children's program ever.
There was a performance measures training today. The official launch is in January with reporting to the
City Council in two years, which will lead into the 2016 budget process.
There were no changes to the draft minutes of the July 9, 2014 Library Board Meeting.
Board member Hartigan asked how the book machine at Alameda Point is doing. Director Chisaki said it
is working, but the remote access piece is not working, and the counts are not accurate. Jane will have
staff look into finding a solution. There were no other questions regarding the Library Services Reports.
Board member Lewis moved to approve the Consent Calendar. Vice President Whyte seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Public Internet Work Stations/Wrap-up Report (J. Chisaki)
The upgrade is complete and was successful in addressing the major complaints. Aside from a few minor
tweaks, the patrons are happy. There is increased speed, and the ability to save items to desktop and
memory stick. The upgrade has also improved the reservation system. President Atkin asked Director
Chisaki to thank David Boxton for his work on the project.",LibraryBoard/2014-09-10.pdf
LibraryBoard,2014-09-10,3,"Page 3 of 4
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Alameda Free Library Board
September 10, 2014 Meeting
B.
Library Internet Use Policy (J. Chisaki)
There were no questions or comments. Vice President Whyte moved to adopt the Library Internet Use
Policy. Board member Hartigan seconded the motion, which passed with a 5-0 vote.
NEW BUSINESS
A.
Donation of Photomontage for the West End Library (J. Chisaki)
A photo montage by artist, Deborah Griffin, was donated by a part time staff person to be displayed at the
West End Library. Director Chisaki brought the photomontage to the Board since there is no current art
donation policy. Board member Hartigan asked about the previous work on the draft policy by the Art
Committee. Board member Wetzork suggested the donation of the photomontage and the art donation
policy are two separate items. The Board agreed that a decision should not be made on whether to accept
the donation until a policy is in place. Director Chisaki will provide a draft policy for the Art Committee
to develop as a starting point. If the Art Committee declines to comment on an art donation policy, the
Board will move forward to draft a policy without the committee's input. A status report from the Art
Committee will be expected by the November 2014 Library Board meeting.
President Atkin left the meeting at 6:45 p.m.
B.
Integrated Library System (ILS) Procurement Process (J. Chisaki)
Four of the seven vendors came to the library to do presentations on their systems. Outside libraries were
invited and asked to give feedback. Library staff was in attendance as well. Site visits were done to see
the systems in operation. David Hall will put together all the feedback and provide Director Chisaki with
his recommendation. Director Chisaki may suspend the procurement process.
C.
Alameda Free Library Foundation (J. Chisaki)
The Foundation is working on the upcoming concerts. They are less than $3000 away from the $50,000
goal of the 2015 campaign, and are already thinking about the next campaign. Staff will brainstorm for
ideas on how to use the funds for the next campaign. The Foundation is taking the lead on merging the
Foundation and Friends of the Library.
D.
Friends of the Alameda Free Library (J. Chisaki)
The Friends book sale is coming up. They are talking about the merger with the Foundation, but they are
not as comfortable with the idea of the merge. There is discussion whether both groups will be dissolved,
with the creation of one new group, or if one group will dissolve and moving everything over to the
remaining group. It could take up to three years to complete this merger.",LibraryBoard/2014-09-10.pdf
LibraryBoard,2014-09-10,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
September 10, 2014 Meeting
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron listened to Skulduggery Pleasant by Derek Landy and suggested purchasing the rest of the series
on CD. The response to the patron informed him that the rest of the series is not available in audio format,
and will keep an eye out in case that changes.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 6:59 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2014-09-10.pdf
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 12, 2014
The regular meeting of the Alameda Free Library Board was called to order at 6:05 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Suzanne Whyte, Vice President
Michael Hartigan, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member (arrived at 6:06 p.m.)
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of September and October
2014.
*B.
Draft Minutes of the Regular Library Board Meeting of September 10, 2014.
*C.
Library Services Report for the Months of August 2014 and September 2014.
*D.
Financial Report Reflecting FY 14 Expenditures by Fund for September and October 2014.
*E.
Bills for Ratification for the Month of September and October 2014.
Director Chisaki shared information on the War Ink project out of Contra Costa County, in collaboration
with other libraries, including the Alameda Free Library, to find war veterans from Iraq and Afghanistan
with tattoos that express memories and feelings from the war. Twenty four California veterans from all
branches of the military were chosen to share their stories of why they were tattooed and what they",LibraryBoard/2014-11-12.pdf
LibraryBoard,2014-11-12,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
November 12, 2014 Meeting
represent. The website for the program is warink.org, which is an online exhibit. There were articles in
the San Francisco Chronicle and in the Bay Area News Group papers highlighting this program. Director
Chisaki recommended the Board check out the website. The link is available on the Library's web page.
The LEED Transportation Surveys will be distributed on Sunday. The goal is to collect 240 surveys back
from patrons of driving age. Staff Comfort Surveys have been collected and cleanliness was an issue that
needed to be addressed. Director Chisaki will be working with the janitorial service to correct the issue
before the end of January. Water fixture replacements will follow. The Library's janitorial service, carpet
cleaning service, and pest service are all green businesses which aid in certification. Director Chisaki will
work on an environmentally friendly purchasing policy with the contractor in order to increase green
purchases.
Integrated Library System (ILS) procurement has been suspended due to David Hall's retirement.
Director Chisaki spoke with all four vendors at the CLA conference to inform them of the suspension.
Board member Lewis asked about staff turnover. Director Chisaki explained that the Volunteer
Coordinator left in September, and there are interviews for that position on December 3. With David
Hall's retirement, there will be interviews for Technical Services Supervisor on December 2. Part Time
Librarian interviews are being held on November 21. Full time openings were rare in prior years and
normally, when full time employees are hired, they tend to stay. Director Chisaki suspects in the next
three years there may be a few long-time employees of 40+ years that will be ready to retire. There are
currently eight full time librarians in the whole department.
There were no changes to the draft minutes of the September 10, 2014 Library Board Meeting.
Director Chisaki reported that circulation trends will be provided by the next meeting. Board member
Lewis asked about the reports and why check outs have decreased. Director Chisaki explained that the
circulation nationwide has decreased and that E-books are not the reason for the decrease in door counts.
The Friends book sale numbers were down to $16,000 from $19,000, although the number of book
donations hasn't decreased. Board member Lewis asked if patrons are counted at after-hours book events
and Director Chisaki responded that we don't have door counters at the back door, so not all patrons are
counted.
Director Chisaki pointed out that the negative number for Salaries/Special Pay on the Expenditure Report
is the vacation payout for David Hall. American Library Association (ALA) is coming to San Francisco
in 2016 and Director Chisaki would like to set money aside to allow for staff to attend this conference.
Board member Lewis moved to approve the Consent Calendar. Board member Wetzork seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
None.",LibraryBoard/2014-11-12.pdf
LibraryBoard,2014-11-12,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
November 12, 2014 Meeting
NEW BUSINESS
A.
Library Art Donation Policy (J. Chisaki)
Director Chisaki gave the Library Art Donation Policy to David Hall to give to the Art Committee. The
Committee was fine with the Policy as is. Director Chisaki made changes that added to the Gifts and
Donation S Policy, which was approved and adopted by the Library Board on March 14, 2007, which
covers items other than art, such as, books, magazines, and equipment. Vice President Whyte asked about
the disposal of donations and Director Chisaki clarified the City would auction the items and the money
collected would go to the City, not directly to the Library. President Atkin asked if there are any other art
pieces that the Library has disposed of. Director Chisaki explained that the Library has not disposed of
any art, but has moved pieces throughout the building. Board member Hartigan asked for clarification of
policy language regarding whether the Library or the Library Board is responsible for accepting and
disposing of gifts. Board member Wetzork prefers the responsibility to lie with the Library Board. Board
member Lewis suggested that Library staff/Director make recommendations to the Board and the Board
will either approve or deny. President Atkin suggested moving the ""Library Discretion"" section of the
policy to the top and add an affirmative statement stating final decisions as to the acceptance of donations
are subject to approval of the Library Board at the recommendation of the Library Director. President
Atkin also asked Director Chisaki to look at all clauses and bring back in January. Board Member
Hartigan asked if """"Installation/Maintenance Costs"" language should be changed so the responsibility no
longer falls on the donor, since they no longer own the piece. Director Chisaki has no problem taking out
the statement that the maintenance costs are the responsibility of the donor.
B.
Alameda Free Library Foundation (J. Chisaki)
The Alameda Free Library Foundation completed the 2,015 by 2015 campaign and raised approximately
$50,000. The Foundation will meet on Monday, November 17 and will discuss the presentation of the
check to Mayor Gilmore at the December 2, 2014 City Council meeting. They will also discuss whether
they will take a year off from campaigning and concentrate on getting annual gifts. Director Chisaki has
asked staff if there is something they would want the Foundation to fundraise for. Some feedback
included rearranging the entrance area to the library, and adding a flat screen to run announcements.
Director Chisaki will approach an architect to get an idea of costs for a rendering for donors to see the
proposed changes. Director Chisaki said she estimates the cost to rearrange the entrance area could cost
$80,000 - $100,000, to which Board member Hartigan agreed. Director Chisaki asked the Board if there
were any objections to pitching the idea to the Foundation and there were none. President Atkin
commented that if we are spending $100,000, it should add value and should include more than moving
shelves. Board member Hartigan agreed that there needs to be more bang for the buck if the project costs
$80,000- $100,000. President Atkin asked about putting a process in place to seek Board approval before
moving forward with projects. Director Chisaki assured that whatever is done with the project, the
Library Board will be the governing body.",LibraryBoard/2014-11-12.pdf
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Minutes of the
Alameda Free Library Board
November 12, 2014 Meeting
D.
Friends of the Alameda Free Library (J. Chisaki)
Director Chisaki reported the Friends made approximately $16,000 at the book sale. The Merge
Committee met with Deborah Doyle and she estimates it will take at least one year before they are ready
to merge.
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
Li Volin asked if the Library Art Donation Policy includes accepting art on loan, to which Director
Chisaki responded no. Li suggested items such as architectural renderings from students can be put on
shelves on wheels and does not require a crew to come in and install. President Atkin thanked Li for her
suggestion. Director Chisaki confirmed there were no other patron suggestions.
LIBRARY BOARD COMMUNICATIONS
Board member Lewis commented that she parked in the Library's lot and the lights looked great. Vice
President Whyte shared her daughter's excitement when the Library's School Resource Services Liaison,
Linda Valler, came to her class to discuss library books. Director Chisaki stated Linda does great outreach
for the Library.
DIRECTOR'S COMMENTS
Director Chisaki announced that Technical Services Librarian, David Hall's last day in the building is
November 20, so there is an informal cake and coffee reception at 3:00 p.m. in the Staff Room, and the
Board is welcome to attend. Laura Klatt, former Circulation Supervisor, will come in to cover his duties
until a permanent replacement is hired.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:24 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2014-11-12.pdf
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JANUARY 14, 2015
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Michael Hartigan, Board Member
Nancy Lewis, Board Member
Gail Wetzork, Board Member
Absent:
Suzanne Whyte, Vice President
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
Director Chisaki introduced new Supervising Librarian of Technology and Technical Services, Marlon
Romero, to the Board. Marlon was formerly the Library's part time Library Specialist. He is excited to
be back at the Library and is looking forward to working with the Board.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of November and
December 2014.
*B.
Draft Minutes of the Regular Library Board Meeting of November 12, 2014.
*C.
Library Services Report for the Months of October 2014 and November 2014.
*D.
Financial Report Reflecting FY14 Expenditures by Fund for November and December 2014.
*E.
Bills for Ratification for the Month of November and December 2014.
Director Chisaki mentioned the Board letter didn't include an update on the project to renovate the
shelving area at the entrance of the library because the Foundation has not asked for suggestions for a new
fundraising project. If the Foundation asks for fundraising campaign ideas, she will suggest this project.",LibraryBoard/2015-01-14.pdf
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Minutes of the
Alameda Free Library Board
January 14, 2015 Meeting
Interviews for the Volunteer Coordinator Library Tech position were held today. The selection will be
made and the employee is expected to start in early February.
The Art Committee is having an event tonight. There is no assigned staff liaison to the committee.
However, Circulation Coordinator, Kevin Tam and Admin Tech, Lori Amaya are assisting when
necessary. The committee will be responsible for their own exhibits. There may be fewer programs and
the exhibits may be displayed for longer periods of time. We now have signed volunteer applications on
file for each committee member. The committee has asked if the Library can add to the webpage, a place
for artists to submit images and a blurb of their work if they are interested in exhibiting at the library.
Staff is working on a form to put on the webpage SO interested artists can submit directly to the Library.
California Reads grant project has wrapped up. The teen essay contest has garnered considerable attention
and positive input from the community. Director Chisaki suggested reading the essay, as it is a great piece
of writing.
Children's Winter Reading program launched with minimal advertising and no prizes, and was a success.
The goal was to get children get in the habit of visiting the library. There were approximately 200 kids
signed up and approximately 100 attended the party. Staff is on board to do it again next year.
Director Chisaki reported that the Library is in the last two weeks of the performance period for the LEED
Existing Building recertification. New recycling, organic, and garbage bins are in the café. The café
volunteers are thrilled to have them. EBMUD is working with the Public Works department on water
reduction. Director Chisaki expects the Library to qualify for a gold certification. The Alameda County
Certified Green Business is expected to be completed tomorrow.
While reading meters for the LEED project, it was discovered that the cover of a meter had blown off. No
panels on the roof are damaged and all equipment not on the solar system are running fine. There was a
trouble light on the inverter. There was a burn discovered on a breaker, which will be replaced. The
broken meter is not impacting the LEED project because averages can be calculated based on meter
readings prior to the explosion.
Director Chisaki reported that the ILS procurement is on hold until Technology and Technical Services
Supervisor, Marlon Romero, is up to speed. When he is ready, he will decide if the best route is to start
from square one.
Director Chisaki thanked Board members Hartigan and Wetzork for attending the City Council meeting
where the Library Foundation presented the $50,000 check for the 2,015 by 2015 campaign to Mayor
Gilmore.
The merge between the Library Foundation and the Friends of the Alameda Free Library is moving
forward. They are having joint meetings so each group can see how each group runs their meetings. The
first joint meeting is expected later this month.",LibraryBoard/2015-01-14.pdf
LibraryBoard,2015-01-14,3,"Page 3 of 5
Minutes of the
Alameda Free Library Board
January 14, 2015 Meeting
Alameda Reads is doing a great job. There was a $2,000 donation that went to Alameda Reads. The
governor announced preliminary budget and will be cutting $4 million from the Library. There will be a
letter writing campaign to come.
Linda Crowe, Executive Director of Pacific Library Partnership and Califa, is retiring. Susan Hildreth,
Director of United States Institute of Museum and Library Services, will be her replacement. She will
help navigate lack of funding.
Director Chisaki reported that circulation trends are not surprising. Circulation numbers overall are going
down, including children's. Board member Hartigan noted he does not see a trend of children's
circulation dropping like overall adult circulation. He said we should continue to keep children's
circulation where it's at and that is where energy should be focused.
Board member Wetzork is not surprised that circulation numbers are down. He believes people are no
longer reading. Director Chisaki agrees, but doesn't know how to encourage more than the Library
already does. The Library offers reading programs and incentives. President Atkin suggested focusing on
children's programs and create readers.
Director Chisaki reported the Library in on target for mid-year budget. New budget process will begin in
February. Lori Amaya and Kevin Tam will be on the budget team. The budget is expected to be brought
to the City Council in early June.
There were no changes to the draft minutes of November 12, 2014 Library Board meeting.
Board member Wetzork moved to approve the Consent Calendar. Board member Lewis seconded the
motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Library Art Donation Policy (J. Chisaki)
Director Chisaki reported that the requested revisions had been made and asked if the revised policy was
now acceptable. President Atkin asked Director Chisaki to remind the board of the requested revisions.
Board member Hartigan had a comment regarding the language of transferring ownership to any other
person or agency. He asked if there can be clarifying language for that section. He suggested changing
language to say the Library can transfer ownership as it deems appropriate. President Atkin asked why
the City of Alameda is included. Director Chisaki explained that there is often confusion as to whether the
Library is a city or county library. Board member Hartigan suggested changing the language at the
beginning of the policy to state that the library is a department of the City of Alameda. Board member
Hartigan moved to accept the policy with the proposed changes. Board member Wetzork requested a non-",LibraryBoard/2015-01-14.pdf
LibraryBoard,2015-01-14,4,"Page 4 of 5
Minutes of the
Alameda Free Library Board
January 14, 2015 Meeting
redlined copy be brought back to the next meeting. Board member Hartigan withdrew his motion to
accept the policy with the proposed changes.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that all the updates for the Foundation and Friends were discussed in the Board
letter. The details of the meeting with Deborah Doyle were included in the Friends' newsletter. President
Atkin asked the Friends' membership is annual. Director Chisaki said it is annual and the website has a
page you can print and mail in to renew membership.
B. Friends of the Alameda Free Library (J. Chisaki)
Director Chisaki reported there is nothing else to report on the Friends.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
The Library received patron suggestion from a gentleman complaining of children screaming and running
throughout the library. His second complaint is of transients sleeping in upstairs quiet reading room and
washing in the restrooms. The library responded, explaining that at certain times the library is louder than
normal and he may ask staff to intervene if he feels it is necessary. Regarding his second concern,
Alameda Police Department has been contacted and has increased foot patrol in the Library. He was told
that if he has specific concerns while in the library, not to hesitate to ask staff who can deal with the
problem directly or contact the Police non-emergency number as circumstances dictate.
Board member Lewis left at 6:55 p.m.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Li Volin informed the board of a video she saw on Facebook, called, ""Get Lit."" It is a program for kids
having to do with poetry and literature. She said it can be found on YouTube if they are interested in",LibraryBoard/2015-01-14.pdf
LibraryBoard,2015-01-14,5,"Page 5 of 5
Minutes of the
Alameda Free Library Board
January 14, 2015 Meeting
looking it up. Director Chisaki suggested since it has to do with children, Li should talk with the
Children's Librarian about it. Director Chisaki mentioned the teens are scheduling various programs, such
as open mic nights, and film nights having to do with poetry.
ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2015-01-14.pdf
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 11, 2015
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Michael Hartigan, Board Member
Nancy Lewis, Board Member
Suzanne Whyte, Vice President
Absent:
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January and February
2015.
*B.
Draft Minutes of the Regular Library Board Meeting of January 14, 2015.
*C.
Library Services Report for the Months of December 2014 and January 2015.
*D.
Financial Report Reflecting FY 14 Expenditures by Fund for January and February 2015.
*E.
Bills for Ratification for the Month of January and February 2015.",LibraryBoard/2015-03-11.pdf
LibraryBoard,2015-03-11,2,"Page 2 of 5
Minutes of the
Alameda Free Library Board
March 11, 2015 Meeting
Director Chisaki reported that new Supervising Librarian of Technology and Technical Services, Marlon
Romero, is exploring new ways to cut costs and increase efficiency. For example, he has recently
cancelled the Library's $10 monthly subscription to Stamps.com and will purchase stamps quarterly. He
has also found a door counter for the back patio costing less than one quarter of the price of the other door
counters that were originally considered. It has been determined that it is best for Marlon to start the ILS
procurement process from square one. Marlon is currently working with the State Library on the high-
speed broadband project connecting all of our libraries up to CENIC. We are currently in the contract
process and expect to be on board by July. This will bring our internet connection costs down from $800
per month to $150 per month. One-time start-up costs are significant, but the Library has submitted a
grant for 75% of the costs. Director Chisaki said Marlon is doing a great job and staff is happy to have
him back.
The Stafford Room is having trouble with the microphone, but Director Chisaki decided to have the whole
system checked out. It was discovered that the controller and amplifier have need repair. ICS, the
company that originally installed the equipment, will repair the system once the parts come in. Groups
with programs on the calendar have been contacted to inform them of the A/V issues.
Director Chisaki stated that while unloading their truck for their blood drive, the American Red Cross'
equipment rolled into the patio window cracking both sides of the custom glass panels. They have assured
Director Chisaki that they will pay for the damage. Director Chisaki asked Board Member Hartigan
whether she can find the glass specifications in the project manual. Board Member Hartigan warned that
while looking through the project manual to look for any changes because the glass that was installed may
differ from the specification in the manual.
Director Chisaki mentioned that Staff Development Day is approaching and Dan Russell from Google is
presenting for half of the day.
City Manager John Russo is leaving for City of Riverside at the end of April. City Council voted
unanimously to offer the interim position to Assistant City Manager Liz Warmerdam. It is unknown who
will be assigned to fill the two Assistant City Manager positions.
Director Chisaki reported that the Library and Finance Departments have been working together on
finalizing the budget. There will be three special budget workshops. The Library's portion of the budget
will be presented on April 16. President Atkin asked if the Library was asked to provide a budget with a
required amount of savings. Director Chisaki explained that the request was to hold the line.
The City of Alameda has a new Finance Director, Elena Adair. She has previously worked for Vallejo
and Stockton, as well as an auditing firm used by the City of Alameda.
2014 Form 700's and Sunshine Ordinance declarations have gone out with the Library Board Packet.
Form 700's are required to be completed for board members with terms ending in June 2015.",LibraryBoard/2015-03-11.pdf
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Minutes of the
Alameda Free Library Board
March 11, 2015 Meeting
The Day in the District visit with Rob Bonta's office went well. There will be a visit to Senator
Hancock's office is coming up. The State has cut funding for literacy.
The Foundation is working on their donor appreciation event. The Board should look for invitations. The
State Librarian is unable to attend.
President Atkin asked if Director Chisaki wishes anyone to attend to the City Council budget meetings as
support. Director Chisaki explained she would have a better idea after her presentation and she will let the
Board know.
Vice President Whyte asked for a correction of the Draft Minutes of January 14, 2015 Library Board
Meeting, which incorrectly stated she left the meeting at 6:55 p.m. The Minutes were corrected to reflect
that Board Member Lewis left the meeting at 6:55 p.m.
Director Chisaki pointed out that some of the statistics in the Library Services Report are irregular and she
will investigate what is being looked to pull the numbers. She hopes the numbers will even out next
month.
Vice President Whyte moved to approve the Consent Calendar. Board Member Lewis seconded the
motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Library Art Donation Policy (J. Chisaki)
Director Chisaki made the requested revisions to the Library Art Donation Policy. Board Member Lewis
moved to make the Art Donation Policy an official policy. Vice President Whyte seconded the motion,
which passed with a 4-0 vote. Director Chisaki shared with the Board that the Exploratorium offered an
exhibit for donation named, ""Plankton Poetry."" It measures 4' wide X 6' tall X 12"" deep. The
Exploratorium will arrange delivery. The piece uses minimal power and the artist will come out to change
light bulbs when burned out. Teen Librarian, Matt Conciatori, envisions the exhibit residing outside the
Teen Study Room. The Board expressed concern that the exhibit may be too loud and distracting.
Director Chisaki will contact the Exploratorium to inquire whether the piece generates sounds and ask all
other questions that need to be asked before determining if the piece is appropriate for the Library. Board
Member Hartigan stated he prefers to wait until the next Board meeting in May before making a decision
on
this item. President Atkin suggested the Library send someone to view the exhibit at the
Exploratorium and gather all information prior to acceptance of the item, in order to ensure it will not be a
distraction for Library patrons. Director Chisaki assured the Board that unless the exhibit meets all
criteria, it will not be considered for donation. Board Member Hartigan expressed the importance of
Board Member Wetzork having input on this item. Director Chisaki reminded Board Member Hartigan
that if the item is not voted on at the May meeting, both he and Board Member Wetzork will not be able to
vote as their terms are expiring.",LibraryBoard/2015-03-11.pdf
LibraryBoard,2015-03-11,4,"Page 4 of 5
Minutes of the
Alameda Free Library Board
March 11, 2015 Meeting
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that the Foundation and Friends joint meeting was in January, which went well.
The Merger group met in February and discussed finances. They are able to keep different programs the
way they are and while under one name. They were pleased with the outcome of the discussion. There
will be a joint membership group meeting this month. The Merger group will also be meeting this month
and will discuss governance. Both groups are moving in the same direction. The Foundation is working
on the donor appreciation event. The supervisors are invited to the event as book selectors.
B. Friends of the Alameda Free Library (J. Chisaki)
The Friends are working toward their book sale set for the first week in May. Site A of the City's
development of Alameda Point is moving forward and the Friends' offsite book storage is in that path.
The City has not yet found a suitable location to move the books to. A member of the Friends has offered
basement space in her home for the book storage. The Friends have published in their newsletter that the
Board is looking for new members. The first City Council meeting in June should be when nominations
take place for new board members. Appointments of the new members should be held at the second City
Council meeting in June, with a July start date.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron suggested the Library have a walking microphone for speakers to walk around with while
presenting in the Stafford Room. The patron also requested the podium be turned around so the speaker
can look at the screen while talking rather than facing the audience. The Library responded that there are
walking microphone and a lapel microphone available to presenters. The library also has six assisted
listening devices if needed. The podium can be turned as suggested as long as the connections are not
stretched too much.
A patron suggested various titles. The Library responded that the suggestions were forwarded to the book
selector. Since the titles are older they may be difficult to purchase, but the Library will be happy to
borrow them from other libraries.
A patron complained about the noise level in the Library. The library responded that it is a community
space and is noisy at certain times of the day. If the patron feels other patrons are too loud, to ask as staff
member to intervene.
A patron complained about young children screaming and running in the library, and the transients
sleeping in the building and utilizing restrooms for personal hygiene purposes. The Library responded
that it is a community space and we will do our best to handle the problem as quickly and quietly as we",LibraryBoard/2015-03-11.pdf
LibraryBoard,2015-03-11,5,"Page 5 of 5
Minutes of the
Alameda Free Library Board
March 11, 2015 Meeting
can. In response to the second concern the Library has been in contact with the Alameda Police
Department. They have increased the amount of foot patrol in the building. You can contact a staff
member or the Police Department's non-emergency line if you have specific concerns.
A patron complained about the condition of the flags on the flagpole. The Library responded that
replacements have been ordered and will replace them as soon as they are received. Director Chisaki
noted that the Library normally changes the flags twice a year. Board Member Hartigan asked if there is a
flag raising ceremony when we replace them. He offered his son's Boy Scouts troop to do a flag raising
ceremony and dispose of the old flags. Director Chisaki will contact him when the flags are received.
Board member Lewis asked if the Library is still having the severity of problems with the bathrooms as in
the past year. Director Chisaki replied that they are not as severe. Securtity cameras are being installed
and the current cameras are being repaired. The new cameras will include cloud storage for seven days
with a price of $100 per year. Cameras will remain in the same locations and a new camera will be added
in the circulation area. Cameras will not be filming patrons entering the bathrooms.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Li Volin informed the board that she likes the art the Exploratorium is offering as a donation.
ADJOURNMENT
The meeting was adjourned at 7:13 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2015-03-11.pdf
LibraryBoard,2015-05-13,1,"CITY
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 13, 2015
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Michael Hartigan, Board Member
Nancy Lewis, Board Member
Suzanne Whyte, Vice President
Gail Wetzork, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of March and April 2015.
*B.
Draft Minutes of the Regular Library Board Meeting of March 11, 2015.
*C.
Library Services Report for the Months of February and March 2015.
*D.
Financial Report Reflecting FY 14 Expenditures by Fund for March and April 2015.
*E.
Bills for Ratification for the Month of March and April 2015.",LibraryBoard/2015-05-13.pdf
LibraryBoard,2015-05-13,2,"Page 2 of 5
Minutes of the
Alameda Free Library Board
May 13, 2015 Meeting
Director Chisaki informed the Board that the Library is in the process of obtaining new security cameras.
It was believed that the monitor wasn't working, but it was in fact the cameras that weren't working. An
additional camera is being added to the Circulation Desk area.
There was a complaint from a library patron at a Special City Council meeting. The patron complained of
the Library's technology. Director Chisaki addressed the complaints at last night's Special City Council
meeting and announced that the Library's wireless has been upgraded, so it is now faster and is cloud
based. With the CENIC project, the Library's speed will be increased to 1 Gbps. The patron thanked the
Library for being responsive, friendly and helpful. She also requested the use of the Computer Lab more
frequently because she can't run a disc on the thin client computers in the public area. The Library
is
working on obtaining portable external disk drives for patrons to check out from the Reference Desk, in
order to run discs.
The CENIC project is moving forward and is expected to be completed by the end of the year at all three
library locations. The $24,000 grant to pay 75% of the startup costs has been received.
Big Truck Bonanza held in the City Hall Parking Lot was a huge success. The City Manager's office
recommended the Library hold the event every year.
Supervising Librarian, Cosette Ratliff, is wrapping up her Bridges of Honor grant program. Director
Chisaki will attend one of the two days to watch the final presentation. Library Outdoors is the new grant
she is working on. Patrons can check out a backpack with trail maps, junior ranger guides, binoculars and
a first aid kit. The Library currently has one backpack, and with the grant, there will be three at each
location. One for East Bay Regional parks, one for California State Parks and one for The National Park
Service.
The mobile book bike is ready for shipping and will be coming by train from Philadelphia. Arrangements
are being made to have the skin made to brand it as the Library's bike.
Liz Warmerdam is now the Interim City Manager. Bob Haun and Amy Woolridge are Interim Assistant
City Managers, and Director Chisaki reports to Bob Haun.
The Library was asked to keep a flat budget. City Council is amenable to adding a one-time increase to
the materials budget. The Library was asked to look into the cost of increasing hours. Director Chisaki's
recommendation for increasing hours is to open early on Wednesday mornings.
The LEED project is inching forward and the will resubmit the application next week. What is needed is
an Operations and Maintenance plan. The Library does not currently have a comprehensive plan, but
instead, a reactive plan. A plan will be created and submit with the application. Consultants are confident
in achieving Gold level.",LibraryBoard/2015-05-13.pdf
LibraryBoard,2015-05-13,3,"Page 3 of 5
Minutes of the
Alameda Free Library Board
May 13, 2015 Meeting
Director Chisaki stated that the wireless statistics in the activity report are now more accurate with the
wireless upgrade. The numbers have decreased because patrons are counted once they log in, so if they
are dropped off the wireless, they are not counted again as a new user. Otherwise, other numbers have
remained steady. The new door counter has been received and is waiting to be installed at the back gate of
the patio.
There were no changes to the draft minutes of the March 11, 2015 Library Board Meeting.
Board Member Wetzork moved to approve the Consent Calendar. Board Member Hartigan seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Art Donation from the Exploratorium (J. Chisaki)
Teen Librarian, Matt Conciatori, went to the Exploratorium and discovered the exhibit was already
disassembled. The Exploratorium decided to send the exhibit to a different location in San Francisco.
The piece is no longer on the table as a donation to the Library.
NEW BUSINESS
A.
Resolution in Recognition of Gail Wetzork (J. Chisaki)
The resolution was read aloud by the Board.
B.
Resolution in Recognition of Michael Hartigan (J. Chisaki)
The resolution was read aloud by the Board.
C.
Alameda Free Library Foundation (L. Engh)
D.
Friends of the Alameda Free Library (K. Matarrese)
Luzanne Engh of the Alameda Free Library Foundation and Kris Matarrese of the Friends of the Alameda
Free Library updated the Board on the progress of merging both organizations. After much discussion,
they are in the process of developing a recommendation to be presented Mid-June with a vote in August.
Board Member Hartigan expressed appreciation on behalf of the Board for the two organizations.
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response",LibraryBoard/2015-05-13.pdf
LibraryBoard,2015-05-13,4,"Page 4 of 5
Minutes of the
Alameda Free Library Board
May 13, 2015 Meeting
A patron suggested carrying movies rather than full seasons of television series, and get rid of old movies.
The Library responded that most television box sets and older movies are gifts. Purchases are made by
demand determined by request suggestion and circulation statistics. The Library's objective is to balance
a wide variety of interests and tastes while trying to maintain a declining circulation of DVDs.
A patron suggested posting Dewey numbers for specific subject areas. The Library responded that the
Reference Desk has created a bookmark with that information that is requested. There is also a large
poster of the Dewey Decimal System posted between the Teen Area and the Oversize Books. The
librarians are also ready and willing to help.
A patron suggested new purchases for the Library collection. The Library responded that most of the
titles are old and not available through our vendors. If available, the selector will purchase, but with a
limited materials budget, most funds are spent keeping up with the newer releases. The selector has the
list and will keep an eye out for the titles if they become available. These titles may also be available
through inter-library loan.
A patron complained of a library employee ignoring them when asking for help. The Supervising
Librarian thanked the patron for bringing this to her attention and said the issue would be addressed.
A patron recommended renewing Foreign Policy magazine. The Library responded that magazines are re-
ordered in the fall and this title will be added to the selector's list for consideration. In the meantime,
there is an option to look at Foreign Affairs magazine through the news bank database. A list of available
titles has been printed out. They can be accessed by the Library's website and clicking on the Database
link.
A patron suggested getting Homeland DVDs season 3, 4 & 5. The Library responded that the suggestions
has been passed on to the selector of that area.
A patron suggested a tool to be added to the tool lending library. The Library responded they are in
agreement on the usefulness off the tool and are looking into purchasing it.
A patron suggested more books by an author. The Library responded that it has 21 of her 23 books and
would be happy to request one of the books not in the collection by inter-library loan.
LIBRARY BOARD COMMUNICATIONS
Vice President Whyte commended School Resource Services Liaison, Linda Valler, on the mobile fish
exhibit held in the Library's parking lot. Director Chisaki added that East Bay Regional Park brought a
giant fish tank with fresh water fish. There were 600 students throughout the day. Vice President Whyte
said it was a good program and the students learned about conservation and thoroughly enjoyed it.",LibraryBoard/2015-05-13.pdf
LibraryBoard,2015-05-13,5,"Page 5 of 5
Minutes of the
Alameda Free Library Board
May 13, 2015 Meeting
DIRECTOR'S COMMENTS
Director Chisaki announced that Supervising Librarian, Cosette Ratliff, has invitations for the Board
Members to attend the Bridges of Honor premiere.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2015-05-13.pdf
LibraryBoard,2015-07-08,1,"CITY
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 8, 2015
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Nancy Lewis, Board Member
Suzanne Whyte, Vice President
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of May and June 2015.
*B.
Draft Minutes of the Regular Library Board Meeting of May 13, 2015.
*C.
Library Services Report for the Months of April and May 2015.
*D.
Financial Report Reflecting FY14 Expenditures by Fund for May and June 2015.
*E.
Bills for Ratification for the Month of May and June 2015.
Director Chisaki reported that the library's budget looks fine for the end of the fiscal year. The library's
numbers came in under budget. As far as activity reports, the numbers are still being worked on.
Adjustments were made to Wi-Fi login counts so when patrons were disconnected and re-logged in they
were only counted once. Now the numbers are smaller, but more accurate. Numbers were also corrected
for self-checkout. The door counter at WEB was looked at, but it has not been determined why the
numbers are so low when programs have increased. The door counter at the back door of the main library",LibraryBoard/2015-07-08.pdf
LibraryBoard,2015-07-08,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
July 8, 2015 Meeting
has not yet been installed, yet the numbers at Main have increased. President Atkin suggested having a
volunteer manually count the number of patrons that walk into WEB and compare it to the door counter
number to see if there is a discrepancy. Vice President Whyte suggested checking the sensitivity of the
door counter to make sure it is accurately counting.
The Book Bike has arrived and is currently having the skin applied. The target for launch is September.
The hand dryers have been installed. Today was the first complaint received. Since installation, paper
towel expenses have dropped from approximately $400 per month to $100 per month. The dryers are
LEED certified, energy efficient, quiet and wheelchair accessible. The soap dispensers have also been
changed out to a less expensive dispenser. Less expensive, LEED approved soap is also being used,
which has provided a cost savings. So far, there have been no complaints.
The library's budget was approved in June and funding was received to open two additional hours at the
Main Library on Wednesdays. The library also received an increase of $60,000 for the materials budget
for each of the next two years.
The LEED Project is moving forward. The last piece needed was a Preventative Maintenance Plan. The
City had hired a consultant to look at all city buildings for the Capital Improvement Plan. Since they had
already looked at the libraries, they had agreed to create a Preventative Maintenance Plan. Once it is
received, the application will be resubmitted.
Board Member Lewis asked when the new Harper Lee book is having a release party. Director Chisaki
stated that staff has arranged a party at American Oak on July 14. Director Chisaki reported that there was
also a Paint and Pints event held at Alameda Island Brewery and approximately 30 people attended. The
library is starting to take programs out into the community.
Director Chisaki will meet with a former Foundation member to discuss creating a Maker Space event.
They are targeting kids ages 8 - 13, so the Children's staff will need to be involved, but they are currently
busy with the Summer Reading program. Director Chisaki also reminded the Board to save the date for
the End of Summer Reading Program event on August 19, 2015.
Board Member Lewis asked for the status on the broken patio glass. Director Chisaki explained that three
quotes had been received, but only one was acceptable. The insurance adjuster for the American Red
Cross asked for an additional estimate, but no other vendors could quote the same glass needed. The
adjuster will look for additional vendors.
Board Member Lewis moved to approve the Consent Calendar. Vice President Whyte seconded the
motion, which passed with a 3-0 vote.
UNFINISHED BUSINESS",LibraryBoard/2015-07-08.pdf
LibraryBoard,2015-07-08,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
July 8, 2015 Meeting
A.
None.
NEW BUSINESS
A.
Election of New Library Board President (C. Atkin)
President Atkin and Vice President Whyte were re-elected to continue in their positions for another term
with a 3-0 vote.
B.
Library Board Meeting Calendar for FY 2015-15 (J. Chisaki)
The Library Board agreed to move the November 11, 2015 meeting, which is the Veterans Day
observance, to November 18, 2015.
C.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that the Foundation and Friends met in June to discuss the merger of the two
groups. Their PowerPoint presentation was included in the packet. They will likely keep the Friends of
the Alameda Free Library as the name of the group. The new board will have from 12 - 16 members, half
from the Friends and half from the foundation. They will be tasked with formalizing bylaws and a new
finance policy. August 17 is the next Friends and Foundation meeting. Former California Library
Association President and Current San Francisco Public Library Friends/Foundation Chairperson,
Deborah Doyle, attended the merge meetings and workshops and helped work through the issues.
D.
Friends of the Alameda Free Library (J. Chisaki)
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None
LIBRARY BOARD COMMUNICATIONS
Vice President Whyte wanted to share that she has a very good friend in a Coast Guard family that was
recently transferred. She had participated in the Summer Reading program and powered through her plan
in order to get all the rewards before she left. They commented what a wonderful program it was and how
much they enjoyed it.",LibraryBoard/2015-07-08.pdf
LibraryBoard,2015-07-08,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
July 8, 2015 Meeting
DIRECTOR'S COMMENTS
Director Chisaki asked if any of the Board went to ALA. All of Children's staff attended Newbery
Caldecott awards dinner. The Super Bowl is going to be in Santa Clara next year. It will be the 50th
anniversary and the Anniversary Committee is reaching out to do early literacy projects. Public libraries
are involved and Director Chisaki is involved as President of PLP. There will be money available to
purchase materials.
Director Chisaki reported on departures from the Library. Linda Valler got a full-time job and will be
teaching. Stephen DeFrank took a full-time job. Kevin Coleman took a job in San Francisco which is
three blocks from his house. Sharon LaCroix-Snider has retired. We may have found a replacement for
Linda Valler's position.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
President Atkin asked that the record reflect Vice President Whyte's daughter's laughter as Oral
Communication.
ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2015-07-08.pdf
LibraryBoard,2015-11-18,1,"CITY
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of
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 18, 2015
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Kathleen Kearney, Board Member
Nancy Lewis, Board Member
Suzanne Whyte, Vice President
Gertrude Woods, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
Each Library Board member gave a brief introduction for the two new board members.
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of September and October
2015.
*B.
Draft Minutes of the Regular Library Board Meeting of July 8, 2015.
*C.
Library Services Report for the Months of June, July, August, and September 2015.
*D.
Financial Report Reflecting FY15 Expenditures by Fund for July, August, September, and October
2015.
*E.
Bills for Ratification for the Month of July, August, September, and October 2015.",LibraryBoard/2015-11-18.pdf
LibraryBoard,2015-11-18,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
November1 18, 2015 Meeting
Director Chisaki reported that a City Council member had received an official complaint regarding the out
of service computers at the library. A short power blip had caused one of the two servers dedicated to the
public computers to fail. The Library had a third party provider switch to a virtualization system, but the
results were unsatisfactory. It was discovered that if some machines were shut down, it allowed the other
machines to run more efficiently. Since the computer lab machines are on a different network, the library
kept the computer lab open to allow patrons more access. The patron mentioned that the Berkeley Library
had just installed 1 GB internet access. Director Chisaki will respond that the library is implementing a
desktop solution and is moving away from the virtualization system. The card catalog was down for two
hours while the library was migrating to the new 1GB fiber network. The new desktop computers should
be implemented within the next few weeks. Director Chisaki noted that each location will have 1GB of
speed. This will create opportunities to have programs with authors out of state.
The Shakespeare Hamlet program was well attended. There were approximately 78 attendees, compared
to 10 attendees the first year of the program.
The draft Request for Proposals for the Integrated Library System was sent to the City Attorney's office.
It will be presented to the City Council for release on December 15, 2015. Proposals will be due back
at
the end of January. Installation should be done by the end of June 2016.
Alameda Reads is doing great work with little funding. They have been able to find volunteers to assist in
many areas to keep the program running.
The Library's Annual Report presentation was included in the Board packet. There will now be a
presentation every September.
The Services Report shows circulation numbers have slightly increased at the branches. Director Chisaki
said that booksellers are noting an increase in purchases of hard copy books. The electrical for the door
counter at the back door of the Main library has been installed, but the counter itself still needs to be
installed. Door count numbers are beginning to increase.
Vice President Whyte moved to approve the Consent Calendar. Board Member Lewis seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
None.",LibraryBoard/2015-11-18.pdf
LibraryBoard,2015-11-18,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
November 18, 2015 Meeting
NEW BUSINESS
A.
City Email Accounts for Board and Commission Members (J. Chisaki)
Management in the City want to move toward all Boards and Commissions having city email accounts,
which would assist gathering information for Public Records Act requests. There will be some training on
how it the system works and will be implemented in different stages. Director Chisaki suspects the
Library will be at a later stage.
B.
Circulation Trends (J. Chisaki)
Director Chisaki explained the various charts and graphs of the circulation trends report. Director Chisaki
is pleased with the direction of the trends as numbers are either staying the same or increasing.
C.
Alameda Free Library Foundation (J. Chisaki)
The Friends and Foundation had a joint meeting and are moving toward the merge. Both groups are
looking for members to be on the Executive Board. The merge committee has been meeting with an
attorney for help on the new bylaws. They have started the process to dissolve the 501(c) status for the
Foundation and moving the funds into the Friends accounts. The Executive Board will set the meeting
calendar which determines how often they will meet. The Foundation's last concert of the season is on
November 21 at the Rhythmix Cultural Works, and is sold out.
D.
Friends of the Alameda Free Library (J. Chisaki)
The Friends had their book sale and netted approximately $20,000. Director Chisaki noted that the
Friends need help on the Sunday of the book sale to clean up and box up left over books. The Friends
voted on and approved the staff request for program funding in the amount of approximately $41,000.
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron requested more books by Margaret Frazer. The response informed the patron that we currently
own six titles and the latest book was published in 2012. Since the series is so old, the Library will not be
purchasing more to complete the series. Two options include checking out from the San Francisco
Library or purchasing from Amazon Kindle.
A patron requested more Playaway books and headphones to go along with them. The response was that
the library is looking for more titles, but unfortunately are very expensive and are not always available.",LibraryBoard/2015-11-18.pdf
LibraryBoard,2015-11-18,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
November1 18, 2015 Meeting
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki informed the Board that staff members have been harassed by a phone caller that calls
between 20 - 30 times a day and asks for information on Section 8 housing, that is normally updated once
a week. The Housing Authority suggested referring him to them. It became an issue when he began using
bad language and calling them names. The police have been involved and instructed staff to be courteous
and try to help him, but if he becomes difficult, they can hang up and call the non-emergency number at
the Police Department.
Director Chisaki distributed copies of the Alameda Reads book, ""I Believe,"" and CLA Summer Reading
shirts.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:12 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2015-11-18.pdf
LibraryBoard,2016-01-13,1,"CITY
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JANUARY 13, 2016
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Kathleen Kearney, Board Member
Nancy Lewis, Board Member
Suzanne Whyte, Vice President
Gertrude Woods, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of November and
December 2015.
*B.
Draft Minutes of the Regular Library Board Meeting of November 18, 2015.
*C.
Library Services Report for the Months of October and November 2015.
*D.
Financial Report Reflecting FY15/16 Expenditures by Fund for November and December 2015.
*E.
Bills for Ratification for the Month of November and December 2015.
Director Chisaki discussed a letter from a library patron that suggested changes to the library, such as
lighting options and rolling bookshelves, as well as fundraising ideas to pay for the changes. Director
Chisaki informed the Board that there are currently shades on the windows, and for earthquake safety, the
bookshelves are fixed. Director Chisaki does not support the patron's recommendations.",LibraryBoard/2016-01-13.pdf
LibraryBoard,2016-01-13,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
January 13, 2016 Meeting
Libraries Outside project is ebbing and flowing. The backpacks are circulating, but the National Park
backpacks are not moving as quickly as the East Bay Regional and California State Parks. There were 21
attendees for the Pinnacles National Park talk. Advertising is being expanded to increase attendance to
these events.
Children's department continues to do well with amazing ideas. The Noon Year's Eve Party was a
success. There were crafts, a dance party, a selfie station and, a balloon drop at noon. Two days later
there was a life size Chutes and Ladders program that was thoroughly enjoyed by participants.
Adult services is trying new programs. Adult Recess had a low turnout and may market the program
differently if it is done again. Puzzles are popular with the patrons, so donations are gladly accepted with
5,000 or more pieces. Vice President Whyte suggested a puzzle contest where the teams compete to
complete their puzzle the fastest.
ILS RFP responses are expected back early February. There will be an evaluation of responses and a short
list will be created, followed by in-house visits and staff demos. Once a selection is made, there will be a
presentation to the Library Board. The Board will be asked to do a Resolution of support to bolster our
request to City Council to accept the selected vendor.
The CENIC project is almost completed. The main library is on the 1G fiber network and the two
branches are wired, but not yet connected. AT&T will connect the two branches in February. The main
library is not taking full advantage of the speed because servers and switches need to be upgraded. The
upgrade will take two days, which is hoped to be completed over the holiday in order to minimize the time
the computers will be down for the public.
The State is issuing one-time money to Libraries in California. Libraries are brainstorming to find a
project that will be the best use of money. The suggested project is to be able to issue library cards across
different ILS systems using a student ID as a library card.
Director Chisaki asked the board if they want to keep the Hotlines in the board packet. President Atkin
suggested that if the Director sees an article that may interest the Board, then it can be included in the
packet.
Activity reports are looking up and slowly making strides in the right direction. The west end branch
continues to struggle. Mid-Year budget adjustments are going to City Council. This will include the part-
time minimum wage increase beginning 1/1/16.
Vice President Whyte asked for the status of the book machine. Director Chisaki informed her that it is
out of service. Once the maintenance contract expires, the machine will be removed. Once there is
enough staffing, the book bike will be sure to go to that area.
Board Member Lewis moved to approve the Consent Calendar. Board Member Kearney seconded the
motion, which passed with a 5-0 vote.",LibraryBoard/2016-01-13.pdf
LibraryBoard,2016-01-13,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
January 13, 2016 Meeting
UNFINISHED BUSINESS
A.
None
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
The Friends and Foundation met in December 2015. They will meet again on the 25th of January. The
merge is moving ahead.
B.
Friends of the Alameda Free Library (J. Chisaki)
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron suggested removing old seasons of TV series and older movies that aren't classics, instead of
more movies. The response informed the patron that with the wide variety of patrons, the Library tries to
find a balance of offerings. A purchase suggestion form can be completed for specific movies or genres.
A patron suggested more titles by Ann Patchett and Robert Galbraith on Audio. The response informed
the patron that we do have some Robert Galbraith selections on audio, and the request has been forwarded
to the audiobook selector.
A Patron requested a DVD of the documentary Citizenfour. The response informed the patron that the
DVD is on order.
LIBRARY BOARD COMMUNICATIONS
The Friends of the Library are working brilliantly and will have a variety of books. The book sale will be
held on the weekend of April 14, 2016. Volunteers are needed to move the boxes of books.
DIRECTOR'S COMMENTS
Director Chisaki informed the Board that Sue Mark has been selected as a grant recipient to spend six
months in Japan and will take a leave of absence starting in May 2016. A contracted instructor will take
over in her absence. The bike repair station has been installed and the big launch is planned for May in
conjunction with Bike to Work Day. Teen Librarian, Matt Conciatori has accepted a position in San
Mateo and January 13, 2016 is his last day. The Library has begun the process to hire a librarian to
replace him. School Resource Services Liaison, Hillary Ake has accepted a position in San Francisco and
will stay until March. The process of hiring her replacement will begin shortly.",LibraryBoard/2016-01-13.pdf
LibraryBoard,2016-01-13,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
January 13, 2016 Meeting
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None
ADJOURNMENT
The meeting was adjourned at 6:52 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2016-01-13.pdf
LibraryBoard,2016-03-09,1,"CITY
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of
DRAFT MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 9, 2016
The regular meeting of the Alameda Free Library Board was called to order at 6:10 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Kathleen Kearney, Board Member
Nancy Lewis, Board Member
Suzanne Whyte, Vice President
Absent:
Gertrude Woods, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January and February
2016.
*B.
Draft Minutes of the Regular Library Board Meeting of January 13, 2016.
*C.
Library Services Report for the Months of December 2015 and January 2016.
*D.
Financial Report Reflecting FY15/16 Expenditures by Fund for January and February 2016.
*E.
Bills for Ratification for the Month of January and February 2016.
Director Chisaki informed the Board that the new City Manager started on Monday and has more than 25
years of experience in the public sector. She is coming to us by way of Moraga as their Town Manager.
The City also hired a new IT Director that has been charged with creating a new strategic plan for the
City's technology. She is looking at the technology in place to see what is working and what is not. A",LibraryBoard/2016-03-09.pdf
LibraryBoard,2016-03-09,2,"Page 2 of 4
DRAFT
Minutes of the
Alameda Free Library Board
March 9, 2016 Meeting
new HR Director was hired after having no director for 1.5 years. There are a lot of new faces at City
Hall.
The computers at the Library have been changed to the desktop versions. There have been no complaints.
The servers have been upgraded and all three Library locations are now on a faster internet connection.
Libraries Outside program is going well. The following continues to grow. There are ads up in various
places to reach more people. Next week Patrick Russi from ARPD will be giving a talk about Alameda
Parks and the many services that are offered. The Library may be adding a tool lending library outside
Jean Sweeney Park near. Since there will be a community garden in the park, the lending library will start
with gardening tools.
Boys and Girls department is doing well. School Resource Services Liaison, Hillary Ake, has accepted a
position in San Francisco and Sarah Burkey has been hired as her replacement.
The Library is interviewing for Teen Librarian at the end of the month. Forty applications have been
received and 10 will be interviewed.
The chair legs in the café have been replaced with wheel casters. They are sturdier and will not scratch
the floor.
Marlon Romero is doing a terrific job with the ILS procurement. Vendor demonstrations concluded today
and on-site visits will be scheduled. A selection will be made by end of March and Marlon will meet with
the Board to explain the selection. He has created charts and graphs to easily explain the data collected.
He is on schedule and the process is moving smoothly.
Sue Mark is getting organized in preparation for her leave. Amy Prevedel will step in and become a part
time City employee when sue is gone.
Board Member Kearney moved to approve the Consent Calendar. Board Member Whyte seconded the
motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
None
NEW BUSINESS
A.
Welcome and Introduction of new Liaison: Susan Deutsch, Commissioner on the Commission for
Disability Issues (J. Chisaki, S. Deutsch)",LibraryBoard/2016-03-09.pdf
LibraryBoard,2016-03-09,3,"Page 3 of 4
DRAFT
Minutes of the
Alameda Free Library Board
March 9, 2016 Meeting
None.
B.
Discussion and Adoption of new ""Board Games & Jigsaw Puzzles Policy"" (E. Volin)
Supervising Librarian, Eva Volin, explained to the Board that tabletop gaming is a growing trend in
libraries. It is a branch of entertainment that fits within the Library's mission as it fosters community.
Games invite others to engage with one another, and promotes critical thinking and problem solving skills.
Eva proposed that the Library's game collection start with tabletop games and jigsaw puzzles. President
Atkin asked if Patrons have to check out the game if they are playing here and not taking it home. Eva
explained that they would need to check it to have accountability. Board Member Lewis asked about
missing pieces. Eva explained that there are many ways to acquire small replacement pieces. Patrons will
check out and return games in the Children's Department. Vice President Whyte moved to approve the
policy and move forward with the game collection and Board Member Lewis seconded the motion, which
passed with a 4-0 vote.
C.
Status of Ethics Training (J. Chisaki)
Currently in progress. Some have turned in and some are still working on completing them.
D.
Friends of the Alameda Free Library / Alameda Free Library Foundation (J. Chisaki)
Merge meetings continue. The Alameda Free Library Foundation name will go away and it the new group
will be known as the Friends of the Alameda Free Library. The café is hosting a Café Volunteer
Luncheon on April 12 to thank the café volunteers for their years of service. There is a joint committee
working on the 10 year anniversary party. The celebration will be on Saturday, November 5. There will
be activities throughout the day and there will be and exhibit of artifacts in the Family Study Room. For
the
anniversary, the Friends will raise $10,000 and the Library will purchase large flat screens for the three
locations to advertise Library programs. Sunday, November 6 there will be a concert at Rhythmix
Cultural Works. It will take the place of the November concert in the series.
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney commented that she saw two children reading library program posters that were
placed at a lower height, suggested posting items lower to make it easier for children to read. Director
Chisaki explained that there are currently items at lower levels in the Children's department.",LibraryBoard/2016-03-09.pdf
LibraryBoard,2016-03-09,4,"Page 4 of 4
DRAFT
Minutes of the
Alameda Free Library Board
March 9, 2016 Meeting
Vice President Whyte commented that she saw someone using the bike repair station on her way into the
building. Director Chisaki mentioned that someone brought up the fact that the arm of station does not
meet ADA standards and is a hazard to the blind. After some research, Director Chisaki was informed
that the arm is ADA compliant because it is less than 12"". She also commented that other libraries that
have had their stations for years haven't had any issues. May 18 is Bike to Work Day and will be the
official launch of the bike repair station. Refreshments will be offered to bikers.
Board Member Lewis asked if the libraries are closed on Staff Development Day. Director Chisaki
explained that the Library closes on Cesar Chavez Day in the spring and Columbus Day in the fall. The
City manager will attend the March meeting.
DIRECTOR'S COMMENTS
Director Chisaki informed the Board that the State Library has discretionary funding and is looking for
recommendations and the lead project is to create student ID cards that are also library cards. This would
give the students access to databases and eBooks. The State Library will need to coordinate with the
school districts to get this done. It is currently being done in San Francisco and in smaller school districts
and libraries.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None
ADJOURNMENT
The meeting was adjourned at 7:10 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2016-03-09.pdf
LibraryBoard,2016-05-11,1,"CITY
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 11, 2016
The regular meeting of the Alameda Free Library Board was called to order at 6:04 p.m.
ROLL CALL
Present:
Kathleen Kearney, Board Member
Nancy Lewis, Board Member
Suzanne Whyte, Vice President
Gertrude Woods, Board Member
Absent:
Catherine Atkin, President
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of March and April 2016.
*B.
Draft Minutes of the Regular Library Board Meeting of March 9, 2016.
*C.
Library Services Report for the Months of February and March 2016.
*D.
Financial Report Reflecting FY15/16 Expenditures by Fund for March and April 2016.
*E.
Bills for Ratification for the Month of March and April 2016.
Director Chisaki informed the Board that the Board Member Kearney attended the City Council meeting
to accept the Earth Day Proclamation on behalf of the library. It provided an opportunity for the cable
viewers to hear about the many programs the library offers.
The Bay Farm School's ""Journey Through Time"" exhibit is now on display on the second floor of the
Main Library.",LibraryBoard/2016-05-11.pdf
LibraryBoard,2016-05-11,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
May 11, 2016 Meeting
Director Chisaki asked the Board if they would like her to continue to list all programs in the Board
Letter, since they are listed on the events calendar. The Board asked Director Chisaki to continue listing
the special events and out of the ordinary programs.
Services Reports show lower numbers because of February being a short month and March having
a
closure day at all three locations for Staff Development Day.
Board Member Woods moved to approve the Consent Calendar. Board Member Whyte seconded the
motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Status of Ethics Training
Vice President Whyte reported that she has completed the training and will bring the certificate on Friday,
May 13. Director Chisaki noted that President Atkin has not yet submitted her certificate of completion.
NEW BUSINESS
A.
Welcome and Introduction of new Liaison: Susan Deutsch, Commissioner on the Commission for
Disability Issues (J. Chisaki, S. Deutsch)
Commission on Disability Issues (CDI) Commissioner, Susan Deutsch introduced herself to the Board.
Director Chisaki described all the program and services that the library and Alameda Reads have in place
to assist those that require assistance or accommodations. The CDI wanted to have a liaison on various
City of Alameda boards and Commissioner Deutsch is here to see if she can offer help in any way and if
the Library Board has any agenda items related to accessibility issues, she will be sure to attend the
meeting. A report to/from the CDI will not be a regular agenda item.
B.
Discussion of the recommended Integrated Library System for purchase (M. Romero)
Supervising Librarian, Marlon Romero, explained to the Board that the current ILS system has reached
end of life and proposals were evaluated for a new system. From five proposals, the top two candidates
were invited to demonstrate their product. At the conclusion, Innovative Interfaces, Inc. was selected.
Vice President Whyte called for a vote to approve the Resolution of Support for purchase of the ILS.
Board Member Lewis moved to approve the Resolution of Support for purchase of ILS, and Board
Member Kearney seconded the motion, which passed with a 4-0 vote.
C.
Friends of the Alameda Free Library / Alameda Free Library Foundation (J. Chisaki)",LibraryBoard/2016-05-11.pdf
LibraryBoard,2016-05-11,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
May 11, 2016 Meeting
The new Executive Board is in the process of scheduling a regular meeting date. The Friends' book sale
grossed a little over $17,000. St. Vincent de Paul comes to pick up books and they distribute them to their
various sales sites throughout the United States. The developer of Site A wants to demolish buildings at
the same time, which includes the building the Friends use to store books for book sale. The developer
will work with the Library to find a building to use. The Foundation and Friends are moving forward with
Birthday Celebration. A date is being scheduled to have a photo taken of 10-year-olds in front of the 10-
year-old building. Director Chisaki suggested the library should start archiving Library Board pictures.
There is a $10,000 fundraiser that will be used to purchase flat screens for all three libraries to run
information about library programs and community meetings. Live @ the Library will be held in
September, October, and December. There will be a concert at Rhythmyx Cultural Works in November
which is separate from the Live @ the Library series.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron suggested adding months to the newspaper shelves where it says 1-5 and 16-31 to show the
months the newspaper covers for the shelves of both current and past issues. The library responded that
the current month of newspapers are separate from the past months. Past issues are sorted alphabetically
by title. Adding a monthly label would not add enough benefit.
A patron commented that posting notices that food and drinks are not allowed in the library are not
effective and the patrons that use the elevator may not see the signs. The library responded by thanking
the patron for their comment and said they would do their best to catch people coming in the library with
food or drinks and asked that they inform library staff if they see someone with food or drinks.
A patron commented that there are no paper towels in the restrooms. The library's response was that in
mid-2015 electric hand dryers were installed in all public restrooms, therefore paper towels are no longer
being supplied.
A patron commented that regular updated editions of endangered species for children and adults is needed.
The library responded that the library agrees that it is important for people to have updated information on
endangered species and we have that information in the reference sections of both Children's and Adults.
If you are having trouble finding information on a specific species, please ask for assistance.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS",LibraryBoard/2016-05-11.pdf
LibraryBoard,2016-05-11,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
May 11, 2016 Meeting
Director Chisaki informed the Board that the Jean Sweeney Open Space Park will include a seed and tool
lending library. It will be housed in a converted shipping container and may also offer specialized tools
needed for Victorian home renovations. This will most likely be in phase 2 or 3 of the plan.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
On May 3, KQED's newsletter had a picture of an ice cream cart converted into a book cart and it seems
to be having great success. Director Chisaki commented that the library has discovered that when its book
bike is loaded up with books, it is hard to pedal even. It was also discovered that at fairs, people don't
want to have to carry their books around. The best use of the book bike at fairs is for displaying materials
and information about upcoming programs, and issuing library cards.
ADJOURNMENT
The meeting was adjourned at 7:04 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2016-05-11.pdf
LibraryBoard,2016-07-13,1,"CITY
OF
of
of
for
TERRA
ORATEID
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 13, 2016
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Kathleen Kearney, Board Member
Gertrude Woods, Board Member
Absent:
Suzanne Whyte, Vice President
Nancy Lewis, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of May and June 2016.
*B.
Draft Minutes of the Regular Library Board Meeting of May 11, 2016.
*C.
Library Services Report for the Months of April and May 2016.
*D.
Financial Report Reflecting FY1 15 Expenditures by Fund for May and June 2016.
*E.
Bills for Ratification for the Months of May and June 2016.
Director Chisaki informed the Board that the West End Branch door count numbers decreased due to an
issue that has now been resolved. There was an increase in the number of database searches in May due
to the school site visits demonstrating how searches work. Boys and Girls circulation numbers decreased
in April and May, and may have been due to the School Resource Services Liaison leaving. The numbers
are expected to rebound with the new employee, Sarah Burkey, taking over the position. When the ILS
contract was presented to the City Council, there were no issues or questions. The Resolution of Support
was attached and the contract was signed. There have been meetings with the vendor to discuss timeline",LibraryBoard/2016-07-13.pdf
LibraryBoard,2016-07-13,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
July 13, 2016 Meeting
for installation and training, and it is expected to be completed by the fall. Alameda Reads continues to
do well while Sue Mark is in Japan. Amy Prevedel is doing well keeping the program going and is in the
process of doing her first State Report which is due in the next few weeks. Summer Reading is in full
swing. The Boys and Girls department has almost 2,000 children signed up and is doing well. Teen
Services and Adult Services are doing well with their new experience based program. Some programs
include visiting Alameda Brewery, touring Crispin Bakery, or hiking trails. Six to eight library staff
members participated in the Mayor's Fourth of July Parade and they were very well received. They had
500 pencils to hand out, but ran out before the end of the parade. They will begin planning early for next
year's parade. All three libraries are Pokémon Go stops, which is exciting because it may bring more
people into the library.
Board Member Kearney moved to approve the Consent Calendar. Board Member Woods seconded the
motion, which passed with a 3-0 vote.
UNFINISHED BUSINESS
A.
Integrated Library System: Status Report (J. Chisaki)
Director Chisaki explained that she already discussed this item under Item A of the Consent Calendar and
there is nothing further to report.
NEW BUSINESS
A.
Election of Library Board Officers for FY16-17 (C. Atkin)
President Atkin nominated Vice President Whyte for President of the Library Board. Board Member
Woods excluded herself from nominations. President Atkin asked Board Member Kearney if she would
like to be Vice President, to which she agreed. President Atkin moved to elect the nominated slate, which
passed with a 3-0 vote.
B.
Friends of the Library/Alameda Free Library Foundation (L. Engh and K. Butter)
This item has been continued to the September Library Board meeting.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron complained that the last four digits of a phone number are public information and using them as
pin number destroys any security. Director Chisaki explained that these numbers are use when logging
into your library account to renew books or place holds. The system defaults to the last four digits of the
patron's phone number. The response to the patron explained that it is standard library practice to use the
last four digits of the patron's phone number as their pin. If another pin is preferred, patrons have the
option to ask library staff to change the pin number or the patron may change it themselves through the
library's website.",LibraryBoard/2016-07-13.pdf
LibraryBoard,2016-07-13,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
July 13, 2016 Meeting
Director Chisaki mentioned a verbal discussion that happened that day over the two hour time limits on
public computers. The computer lab was not restricted, but is now limited to two hours. Some patrons
don't want to have to move from the lab after two hours. Director Chisaki explained that other libraries
have a limit of one hour. She will be watching to see if any complaints are made.
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney commented that she is excited to see the new scanner in Reference, as it is a
frequent question at the information desk.
DIRECTOR'S COMMENTS
Director Chisaki informed the Board that the library is changing some entry door locks to card swipes on
staff door, Friends door, and front door. This new key will help with lost keys, because keys will not have
to be taken out. The doors will unlock when in close proximity. City Hall, City Hall West, the Police
Department and the Library are changing entry door locks and will be able to track who has what card,
what time they are coming in and what time they are leaving.
Director Chisaki suggested to the Friends to start refusing book donations if there is not enough room to
store them or staff to sort them.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Li Volin asked how many members will be on the Executive Board of the Friends. Director Chisaki
responded that there will be 16 members. Li asked how there will be a tie breaker with 16 members.
Director Chisaki responded that it's unknown at this point and she doesn't expect many issues that would
result in a tie vote. Director Chisaki commented that she hasn't attended Board Meeting, so that number
may have changed. Li also commented that she has heard adults complain about children using the
computers when it is busy. Director Chisaki explained that Reference staff should inform those that
complain that the business of a child is as important as the business of an adult.
ADJOURNMENT
The meeting was adjourned at 6:46 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2016-07-13.pdf
LibraryBoard,2016-09-14,1,"CITY
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of
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, SEPTEMBER 14, 2016
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Kathleen Kearney, Board Member
Nancy Lewis, Board Member
Gertrude Woods, Board Member
Suzanne Whyte, Vice President
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of July and August 2016.
*B.
Draft Minutes of the Regular Library Board Meeting of July 13, 2016.
*C.
Library Services Report for the Months of June and July 2016.
*D.
Financial Report Reflecting FY16/17 Expenditures by Fund for July and August 2016.
*E.
Bills for Ratification for the Months of July and August 2016.
Director Chisaki informed the Board that the last Strategic Plan update is through 2019 and doesn't think
there are any revisions necessary.",LibraryBoard/2016-09-14.pdf
LibraryBoard,2016-09-14,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
September 14, 2016 Meeting
There was a small end of summer reading ceremony with approximately 150 children. Next year the
program will start at the beginning of June and finish at the end of July with the end of summer reading
ceremony at the beginning of August before the children go back to school. There were approximately
250 participants in the teen/adult summer reading program. The format of their program changed from
strictly reading to collecting experiences. The library set up some experiences such as a tour of Crispin
Bakery, a tasting at Alameda Island Brewery, drinks at American Oak, and various park walks.
Last fiscal year the library held over 1,000 programs. The speed friending program was very successful.
There was great feedback and participants requested it be held on a regular basis. The craft programs for
tweens have been going well. Next month, there is a Star Trek anniversary day and a Star Wars party and
participants are welcome to come wearing a costume.
Jon Kerpel is retiring from the Art Committee. We don't know if there is a volunteer to step up and take
over the position. Director Chisaki noted that the Friends of the Library offer program funding to the Art
Committee for and pay for refreshments at the art receptions.
The library will be closed from 11:00 a.m. - 2:00 p.m. for staff to attend the Citywide Employee
Picnic/Benefits Fair tomorrow.
Hallie Fields has settled into the Teen Librarian position beautifully. Dawn Boyer has taken over running
classes in the computer lab. Open lab is averaging 25 participants.
There was an article included in the Board packet from Publishers Weekly about Graphic Novels. Eva
Volin was interviewed because she is recognized as a national expert in graphic novels. She has already
been contacted by Publishers Weekly for another article. She frequently moderates panels, is a frequent
invitee to Comic-Con.
There were no changes to the Draft Minutes of the July 13, 2016 Library Board meeting.
Board Member Woods moved to approve the Consent Calendar. Board Member Kearney seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Integrated Library System: Status Report (J. Chisaki)
Director Chisaki informed the Board that everything is moving forward and is on schedule. There were
site visits last week. The system is projected to go live in December. It is anticipated that the library will
close for two days to finish the migration. If possible, it will be completed without any disruption to the
public.
NEW BUSINESS",LibraryBoard/2016-09-14.pdf
LibraryBoard,2016-09-14,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
September 14, 2016 Meeting
A.
New Logo for the Library (J. Chisaki)
Since the Friends of the Library and the Alameda Free Library Foundation have merged into one group,
they are in the process of rebranding and creating a new logo. The goal is for the library and the Friends
to have similar logos. The library will create a new logo and the Friends will design one that is
complimentary. The Board will choose the final design of the library's logo. Director Chisaki expects to
have a design to show the Board at the next meeting.
B.
Friends of the Library/Alameda Free Library Foundation (L. Engh and K. Butter)
Friends of the Alameda Free Library President, Luzanne Engh, stated that the merge was official on July
1, 2016. It is no longer a membership organization and any donor will become a ""Friend."" All
fundraising activities, such as the book sales and the concerts will continue. The new group has developed
a mission and adopted bylaws. The Friends are using a temporary logo for the upcoming anniversary
celebration and will later work with the library on creating a permanent logo. The 10th anniversary
celebration will include two days of activities over the weekend of November 5 & 6. There is a
fundraising concert at Rhythmix Cultural Works on Sunday, November 6th. Tickets are $60 and proceeds
will go to the purchase of three digital community boards at each library. Live at the Library starts this
Saturday and approximately 100 out of 120 tickets have been sold. Friends of the Alameda Free Library
Vice President, Karen Butter, is working on a redline version of the Gifts Donation Policy and will have a
draft for the Board to review by the next meeting in November. Luzanne gives credit to both
organizations because the transition went smoothly. There are 15 members of the board, including
Director Chisaki. Last Saturday, there was an event for the 10th anniversary celebration which had 10-
year-olds participate in a 10-year-old birthday photo in front of the library. There we 50 participants and
many volunteers. The event went smoothly and was enjoyable. Luzanne gave a big thanks to all, Bob
Haun, Al Wright, Director Chisaki and Honora Murphy for the success of the event.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron commented that Playaway books are great and requested more titles including sci-fi and fantasy
books. The patron also requested more headphone books. Supervising Librarian, Cosette Ratliff
responded that Playaway audio books circulate well, so the library is always looking to add more.
Unfortunately, library versions of Playaway books are very expensive and not all titles are available. We
buy as many as we can afford in as many different genres that are available, so keep an eye out for new
titles throughout the year and if you see any that we don't have let us know.
A patron requested more books by Margaret Frazer. Supervising Librarian, Cosette Ratliff thanked the
patron for the suggestion and responded that we currently have six of the Sister Frevisse mysteries. The
last one was published in 2012. Since this series is so old, we won't be purchasing more to complete the
collection. We don't have the room and there are too many new mysteries coming out every year. We will
ask the Friends to keep an eye out for any paperback copies we can add in. Two other options for you are",LibraryBoard/2016-09-14.pdf
LibraryBoard,2016-09-14,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
September 14, 2016 Meeting
to get a San Francisco Public Library card as they have a number of older copies from the early 2000's so
you can get a SFPL card and check out the books or we can request the via inter-library loan. They are
also available as Kindle books on Amazon for $4.99.
A patron was playing Pokémon Go and turned the corner and walked into the bike repair station. She
admitted it was her own fault because she was looking at her phone when she cut the corner. The library
has installed a wooden bench on the Lincoln Street side of the building that forces traffic to take a wider
turn around that corner. The bench provides a place to sit and also helps to deter others from walking into
the bike repair station.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki mentioned that the library hosts a quarterly blood drive. Every appointment was filled
and on average, 24 units is collected at each drive. The library hosts the most successful drive in the area.
The city is embarking on a one year campaign called Love our Island. The kickoff is tomorrow at 5:00
p.m. at the steps of City Hall. Tuckers Ice Cream has created a new flavor called, ""Love our Island,""
which will only be available for the year of the campaign. T-shirts, car magnets, buttons and window
clings have been made for the campaign. The City has launched a Facebook page which has a link to
order the t-shirts online. The community is encouraged to post pictures of anything they love about
Alameda and use the hashtag #LoveOurlsland.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 6:49 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2016-09-14.pdf
LibraryBoard,2017-01-11,1,"CITY
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of
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JANUARY 11, 2017
The regular meeting of the Alameda Free Library Board was called to order at 6:05 p.m.
ROLL CALL
Present:
Catherine Atkin, Board Member
Kathleen Kearney, Vice President
Nancy Lewis, Board Member
Gertrude Woods, Board Member
Suzanne Whyte, President
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of November and
December 2016.
*B.
Draft Minutes of the Regular Library Board Meeting of November 9, 2016.
*C.
Library Services Report for the Months of October and November 2016.
*D.
Financial Report Reflecting FY16/17 Expenditures by Fund for November and December 2016.
*E.
Bills for Ratification for the Months of November and December 2016.
Director Chisaki informed the Board that the ILS project is on schedule and moving forward. The public
component was completed first. The next phase is for back of house functions, such as ordering new
materials. The security gate installation at the Café entrance will be completed soon.",LibraryBoard/2017-01-11.pdf
LibraryBoard,2017-01-11,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
January 11, 2017 Meeting
The Red Cross held a blood drive in the Stafford Room on January 5th, which was well attended with 38
reservations. There will be a new liaison by the next blood drive in March.
The Made in Alameda program is coming up. So far, two artists and one author have expressed interest.
Friends are co-sponsoring the event and can purchase the one day liquor license, if necessary. Vice
President Kearney asked if there are any flyers she can forward to a friend for information. Director
Chisaki responded that the Library's website has a link to more information for those interested in
completing an application to participate. An ad will be placed in the newspaper further down the road.
The Foods for Fines drive was last done in 2014, and this summer would be a good time to have another
drive. The drive was an overall positive experience as it brought books back in to the library, cleared
patron accounts allowing them to use library services again, and provided donations for the food bank.
Director Chisaki expects to have designs of the new logo soon. The Friends logo is contingent on the
Library's logo, so they are looking forward to seeing the designs. Vice President Kearney asked if any
feedback was given to the designer and Director Chisaki confirmed she had provided him with several
suggestions. The designer is incorporating a bridge theme in the design.
Director Chisaki explained that the Services Report numbers for October are similar to what they normally
are. November numbers were lower because there were some closure days, so December numbers will be
lower as well. Door counters are now working properly. Director Chisaki clarified that the months
included in the Services Report are always one month behind the months that are included in the
Expenditure Report and Check Registers, because it allows staff more time to input the data.
There were no changes to the Draft Minutes of the November 9, 2016 Library Board meeting.
Vice President Kearney moved to approve the Consent Calendar. Board Member Atkin seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Integrated Library System: Status Report (J. Chisaki)
This item was discussed during the Report from the Library Director.
B.
New Logo for the Library (J. Chisaki)
This item was discussed during the Report from the Library Director.
NEW BUSINESS",LibraryBoard/2017-01-11.pdf
LibraryBoard,2017-01-11,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
January 11, 2017 Meeting
A.
Circulation Trends Report: Discussion (J. Chisaki)
Director Chisaki discussed the reports and explained that overall circulation continues to decrease, which
matches national trends. E-book numbers have increased, but are not as high as print material. Director
Chisaki is concerned with circulation at the branches, especially the West End Branch. Although
circulation numbers are down, staff report they are busy and chairs are filled. Children's circulation is
constant. Director Chisaki doesn't see anything alarming in the report because as the numbers fluctuate,
the pattern matches what is happening across the country. School Resources Services Liaison, Sarah
Burkey, visits elementary schools to push the Summer Reading Program. This brings the children to the
library looking for the books Sarah showed them in class. Director Chisaki shared a letter from Sarah
about an encounter she had with a parent that thanked her for visiting her child at school and teaching
her
about the library. Vice President Kearney mentioned an encounter with a patron that came in with her
child and asked for a title in hard cover, but there weren't any available copies. Director Chisaki will let
the Teen Services Librarian know to acquire more copies.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
Director Chisaki commented that the Library met with ARPD and HandsOn Bay Area to build 10 Little
Free Libraries at no cost to the Library. They will be mounted in the parks throughout Alameda and will
be stocked with the Library's advanced reader copies. ARPD will monitor the Little Free Libraries and
replace with a spare, if vandalized. President Whyte asked if there is anything similar at the ferry stops for
commuters and Director Chisaki explained that the library has found most commuters prefer the
convenience of e-books, and even some libraries that have book machines at transit centers are being
removed because they aren't circulating.
Director Chisaki met with the new Vice Mayor, Malia Vella, and learned that she and her grandmother are
library users. Vice Mayor Vella expressed interest in the various programs and activities the library has to
offer.
Student Success Card is moving forward. The first draft of the MOU will be completed soon.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL",LibraryBoard/2017-01-11.pdf
LibraryBoard,2017-01-11,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
January 11, 2017 Meeting
None.
ADJOURNMENT
The meeting was adjourned at 6:42 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2017-01-11.pdf
LibraryBoard,2017-03-08,1,"CITY
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 8, 2017
The regular meeting of the Alameda Free Library Board was called to order at 6:05 p.m.
ROLL CALL
Present:
Kathleen Kearney, Vice President
Nancy Lewis, Board Member
Gertrude Woods, Board Member
Suzanne Whyte, President
Absent:
Catherine Atkin, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January and February
2017.
*B.
Draft Minutes of the Regular Library Board Meeting of January 11, 2017.
*C.
Library Services Report for the Months of December 2016 and January 2017.
*D.
Financial Report Reflecting FY16/17 Expenditures by Fund for January and February 2017.
*E.
Bills for Ratification for the Months of January and February 2017.
Director Chisaki reported that the Little Free Libraries will be delivered to Alameda Recreation and Park
Department (ARPD) for installation in parks. Board Member Woods commented that there was concern
that the Little Free Libraries will take money away from the library. Director Chisaki explained that the
books that will be the starting collection will be the Advanced Reader copies from Publishers, which are
free and cannot be resold.",LibraryBoard/2017-03-08.pdf
LibraryBoard,2017-03-08,2,"Page 2 of 5
Minutes of the
Alameda Free Library Board
March 8, 2017 Meeting
Made in Alameda is on Saturday, March 18 from 12:00 - 5:00. All 19 tables are full, and no more
applications are being accepted.
Budget preparation season has begun. The library has been asked to hold increases to supplies and
services line items. There must be justification for any increases. Director Chisaki will calculate costs to
add one day to each of the branch libraries.
March 30, from 5:30-7:00 is the Meet Your Public Official event. This is an opportunity for the Board to
let them know the library needs their support. It will be in a speed dating format.
Staff Development Day is coming up and CPR/First Aid training has been scheduled for all staff in
attendance. Division reports and a minor technology training will be given in the afternoon. It is expected
to be a full day of training.
Poet Laureate recruitment went out and if the Board members know anyone interested, the library's web
page has the application and additional information. April 24 is the submission deadline.
There were no changes to the Draft Minutes of the January 11, 2017 Library Board meeting.
Board Member Lewis moved to approve the Consent Calendar. Vice President Kearney seconded the
motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
New Logo for the Library: Status Report (J. Chisaki)
The City PIO's husband is a designer and has provided Director Chisaki with draft logos. The designs
were narrowed down to two from eight. The Board agreed that both designs were appropriate to be used
in different applications. The Friends will use the same designer and ask for a logo complimentary to the
library's logo. The work done by the designer is pro bono and the Library is grateful.
Board Member Lewis moved to adopt the two new library logos. Board Member Woods seconded the
motion, which passed with a 4-0 vote.
NEW BUSINESS
A.
Student Success eResource Cards. (J. Chisaki)
Hallie Fields, Teen Services Librarian, is the lead in this project. This is a pilot program working with
high schools to create library cards using student ID's. Barcodes will be placed directly on the student ID
cards. MOU's are being drafted so information can be exchanged between the library and the school
district. Students will have access to all electronic resources offered by the library, such as databases,",LibraryBoard/2017-03-08.pdf
LibraryBoard,2017-03-08,3,"Page 3 of 5
Minutes of the
Alameda Free Library Board
March 8, 2017 Meeting
online homework help, and e-books. Students will not be able to check out physical items, but can
upgrade to a full access card if they wish. Hallie is working with teachers to learn what databases would
be useful. Launch is targeted for spring 2018.
B.
Little Free Libraries. (J. Chisaki)
This item was discussed during the Report from the Library Director.
C.
Friends of the Library. (J. Chisaki)
The Friends are still organizing subcommittees. The next big campaign will be for the tool lending library.
The cost is expected to be approximately $50,000 for the container to house the library, the tools, and
maintaining the library.
They held a shared program with American Association of University Women) (AAUW) and the League
of Women Voters on American Muslims: Islam 102. It was such a success, they are planning more
programs in the future. There was one complaint on the library's Facebook page from a patron stating
they thought the library was non-partisan and non-religious. Director Chisaki explained that the library
was the venue and the program was offered by the Friends, the AAUW and the League of Women Voters.
The patron was satisfied with the response.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
Part-Time Librarian, Dawn Boyer received a compliment stating she is very helpful. The response
thanked them for the note and that Dawn has received a copy of the compliment.
A patron arrived at the library at 6:40 for the Zootopia viewing and waited until 7:25 along with 20 other
adults and 10 children. No one from the library showed up. Adult Services Supervisor, Cosette Ratliff,
responded and explained that she was scheduled as a substitute to run the movie in the absence of the
Children's Supervisor, and despite reminders, it was missed. She apologized to the patron and asked for
the movie to be rescheduled.
A patron expressed they are grateful for the Lawyers in the Library service. The response thanked the
patron for letting the library know they appreciate this service. The program has become very successful
and has extended it to the West End Branch as well. All the attorneys that have served have been very
professional and very knowledgeable.
A patron was in the Quiet reading room and had covered food out on the table. The librarian stormed over
and said no eating in the room. She told him she's not eating it and knows she needs to eat in the café. He
stormed out and she had a panic attack and left. She hopes to never experience this at the library again.
The response thanked the patron for alerting her of this. Since she wasn't there to observe the interaction
she can't speak to specifics, but she knows that Reference staff know to treat patrons with respect no",LibraryBoard/2017-03-08.pdf
LibraryBoard,2017-03-08,4,"Page 4 of 5
Minutes of the
Alameda Free Library Board
March 8, 2017 Meeting
matter the situation. She will be reinforcing his with the entire team at an upcoming staff meeting. The
library has an ongoing issue with food and drinks being brought into the library. The library is not only
worried about spills, but more worried about insects looking for scraps, so we try to address this issue as
soon as we see it. I understand you weren't eating and know to take your food down to the café, others
could see your food out and mistakenly believe it is ok to have. If you need to bring food in closed
containers, please keep it stowed.
A patron complimented Hallie Fields, Teen Services Librarian, as she was helpful and wanted to thank
her. The response thanked him for his phone call and she is glad Hallie was able to help him. The library
is happy she came on board.
Two patrons were sitting in the library when another patron sat at their table and started making racist
remarks to them and using foul language. They asked that the library stop the gentleman to come back to
the library so this doesn't happen to others. Director Chisaki responded and apologized for their
uncomfortable experience and that behavior has no place at our library. Staff will try to be more vigilant
when this gentleman comes in. The library has a Behavior Policy and when anyone violates the policy
and staff is alerted to the situation, staff is authorized to ask an individual to leave the library. If the
situation cannot be resolved with suspending library visits, then additional legal action may be taken. It
can be difficult to stop an individual from coming into a public building, but we try our best. Unless the
staff sees or hears the interaction themselves, you or other members of the public need to notify the staff
so they can take the appropriate action.
LIBRARY BOARD COMMUNICATIONS
Vice President Kearney asked whether the Art Committee is no longer doing exhibits. Director Chisaki
explained that the Art Display Committee did exhibits and lectures and they have disbanded. City Hall
would like to exhibit art in City Hall and they may take over doing the exhibits at the library. The lectures
will be dependent on the Circulation Coordinators schedule. The school district will display art in the
Children's area and the branches.
DIRECTOR'S COMMENTS
Director Chisaki asked if any Board Members plan on attending the Meet Your Public Officials event.
She also asked if anyone knows of someone that would be interested in applying for the open seats on the
Library Board.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.",LibraryBoard/2017-03-08.pdf
LibraryBoard,2017-03-08,5,"Page 5 of 5
Minutes of the
Alameda Free Library Board
March 8, 2017 Meeting
ADJOURNMENT
The meeting was adjourned at 7:32 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2017-03-08.pdf
LibraryBoard,2017-05-10,1,"CITY
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of
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 10, 2017
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Suzanne Whyte, President
Kathleen Kearney, Vice President
Catherine Atkin, Board Member
Nancy Lewis, Board Member
Absent:
Gertrude Woods, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
Dorothy Wismar said hello to the Board and thanked them for allowing her to sit in on the meeting.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of March and April 2017.
*B.
Draft Minutes of the Regular Library Board Meeting of March 8, 2017.
*C.
Library Services Report for the Months of February 2017 and March 2017.
*D.
Financial Report Reflecting FY16/17 Expenditures by Fund for March and April 2017.
*E.
Bills for Ratification for the Months of March and April 2017.
Director Chisaki reported that the Little Free Libraries have been completed. The Recreation & Parks
Department will decide the installation date. Advanced reader copies are stocking the libraries, so no
books are coming out of the collection. Board Member Lewis asked for clarification as to what the
advanced reader copies are. Director Chisaki explained that they are pre-publication proofs that may have
some spelling errors and editing issues, but they are free copies from the publisher. Several publishers
were notified and are on board with use of their books.",LibraryBoard/2017-05-10.pdf
LibraryBoard,2017-05-10,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
May 10, 2017 Meeting
Staff Development day went well. Most staff members were trained in First Aid/CPR through ARPD.
This training will be offered every two years so certifications can be renewed.
There will be a budget workshop with the City Council on Wednesday, May 17, 2017 at 5:00 p.m. The
Library Board is welcome to attend. The Library is asking to restore the day that was taken away when
there were cuts. Both branches will now be open five days a week. The Library is also asking to upgrade
the technology in the computer lab. The Library will also ask for funds to replace barcode scanners and
items for the public workstations. These funds are coming from the library fund and not the general fund.
Alameda Reads is undergoing changes. Amy Prevedel is moving to Italy, so Barbara Papik will move into
the Coordinator position. Office help will be hired to support Barbara in taking over her duties.
Summer reading is starting on June 1. Sign-ups will be done online. Family Fun Day will be June 3 and
there will be performers, crafts, and giveaways. Summer Reading ends on Monday, July 31, 2017, which
is also Harry Potter's birthday. That will be the wrap-up event for Summer Reading. The end of Summer
Reading ceremony at the O'Club will be on Wednesday, July 26, 2017.
There were no changes to the Draft Minutes of the March 8, 2017 Library Board meeting.
Vice President Kearney moved to approve the Consent Calendar. Board Member Lewis seconded the
motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
New Logo for the Library: Status Report (J. Chisaki)
The Library Board had approved the logo at the previous meeting. Staff polo shirts will be ordered with
the new logo. Director Chisaki offered to purchase shirts for the Library Board, including outgoing
members.
NEW BUSINESS
A.
Resolution in Recognition of Suzanne Whyte. (J. Chisaki)
The Resolution was read aloud by Director Chisaki.
B.
Resolution in Recognition of Nancy Lewis. (J. Chisaki)
The Resolution was read aloud by Director Chisaki.
C.
Electronic Message Boards. (J. Chisaki)",LibraryBoard/2017-05-10.pdf
LibraryBoard,2017-05-10,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
May 10, 2017 Meeting
The Friends raised money for an electronic message board. Director Chisaki met with the installer and it
was recommended that the screen be installed on the large bulletin board to the right, after you enter the
library. Director Chisaki is recommending a 50"" screen.
D.
Friends of the Library. (J. Chisaki)
The Friends had their book sale. Director Chisaki reported that it was a smaller sale because there aren't
enough volunteers to sort and price the books. There is currently a moratorium on book donations. The
Friends Board is looking for someone to take over as the lead for the book sale.
Live at the Library concert dates were included in the Board letter. The next campaign will raise money
for operations. The Friends are working on filling vacant board seats and recruiting for volunteers. Each
newsletter profiles a different Board Member.
E.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron commented that she couldn't find anything by Gregory Bateson, including, Steps to an Ecology
of Mind. The Supervisor thanked the patron for completing a suggestion form and suggested that she put
in a request for her book to be ordered through Inter-Library Loan as it is available at many local
universities. She also explained that ours is not an exhaustive collection nor is it intended as a research
collection. Most titles are intended as general interest. Gregory Bateson's books are more scholarly and
more likely to be collected by an academic library.
LIBRARY BOARD COMMUNICATIONS
Vice President Kearney expressed how much she like the format of the Friends Newsletter.
DIRECTOR'S COMMENTS
Director Chisaki announced summer reading sign-ups. One of our part time librarians held a 3-mile
conversational running program last night and it will be held one more time to see how it goes. There are
also knitting & crocheting programs, gardening programs, and a Peeps diorama contest. The Peeps
diorama contest was such a success, it will be held again next year.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Dorothy Wismar complimented the Library Board at how organized the meetings are. She also expressed
interest in becoming a board member.
ADJOURNMENT",LibraryBoard/2017-05-10.pdf
LibraryBoard,2017-05-10,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
May 10, 2017 Meeting
The meeting was adjourned at 6:52 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2017-05-10.pdf
LibraryBoard,2017-07-12,1,"CITY
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 12, 2017
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Kathleen Kearney, Vice President
Cynthia Silva, Board Member
Amber Bales, Board Member
Dorothy Wismar, Board Member
Absent:
Travis Wilson, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of May and June 2017.
*B.
Draft Minutes of the Regular Library Board Meeting of May 10, 2017.
*C.
Library Services Report for the Months of April and May 2017.
*D.
Financial Report Reflecting FY16/17 Expenditures by Fund for May and June 2017.
*E.
Bills for Ratification for the Months of May and June 2017.
Director Chisaki explained to the Board the format of the Consent Calendar and what each items include.
The Library received seven Little Free Libraries from a non-profit and will be installed in parks
throughout Alameda, but particularly on the west end. The first one will be in front of the Recreation and
Parks Department building. These libraries will be stocked with advance reader copies given by
publishers.",LibraryBoard/2017-07-12.pdf
LibraryBoard,2017-07-12,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
July 12, 2017 Meeting
Made in Alameda was held last March. A mixture of 20 applicants were accommodated and multiple
conference rooms were used for the event. It was a huge success and plans are already being made for
next year. Banners for the event will be hung at the Park Street location two weeks leading up to the
event.
Next Monday is the start date for the two interns hired from the City's youth career fair. They will work
for four weeks and are paid for by the Recreation and Parks Department and Social Services Human
Relations Board.
The City's Budget has been adopted and it went smoothly. Money was given back to the library to open
the two branches one more day per week, as well as upgrade the computer lab.
The previous Board approved a new logo for the Library. Staff shirts will be ordered and Director Chisaki
is gifting each board member with a shirt.
The Summer Reading program is under way. This is the first year it is being done online. Numbers for
adults and teens have risen. The library received a grant for Virtual Reality goggles and kids that were
attending teen programs were able to try them out. Board Members are invited to attend the End of
Summer Reading program will be at the O'Club on July 26, at 6:00 p.m.
The two Poets Laureate will be appointed at the September 5 City Council meeting. There were 13
applicants for the position and the committee of five screened the applications down to three. The Mayor
and Director Chisaki interviewed the three candidates and selected two.
The Program Coordinator for Alameda Reads is moving to Italy, so Barb Papik is stepping up and taking
over that position. One of the learners from the program has been hired to take Barb's position as an
office assistant. The program has had many success stories and has published a book of writings of the
learners. Proceeds from the book goes back into the program.
There were no changes to the Draft Minutes of the May 10, 2017 Library Board meeting.
Board Member Wismar moved to approve the Consent Calendar. Board Member Silva seconded the
motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Electronic Message Boards. (J. Chisaki)
The Friends of the Library had raised over $20,000 and the funds are being used for Electronic Message
Boards. A 75"" monitor will be installed to the right of the entrance and will display flyers for library
programs. The branches will receive 40"" monitors.",LibraryBoard/2017-07-12.pdf
LibraryBoard,2017-07-12,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
July 12, 2017 Meeting
NEW BUSINESS
A.
Election of Officers. (J. Chisaki)
Board Member Wismar nominated Vice President Kearney for President of the Library Board. Board
Member Bales seconded the motion which passed with a 4-0 vote. Board Member Bales nominated Board
Member Silva for Vice President of the Library Board. Board Member Wismar seconded the motion
which passed with a 4-0 vote.
B.
General Board Orientation. (J. Chisaki)
Each member of the Library Board, the Library Director, and the Recording Secretary introduced
themselves to the rest of the Board.
Director Chisaki read the Library's mission statement. She informed the Board that a small tool and seed
lending library will be added at the Jean Sweeney Park. It will be in phase 2 of the project and phase 1
has just started.
There are 18 full time employees and three of them are not at public desks. Main is open 7 days per week
and the branches are currently open 6 days per week.
The City requires annually all Library Board members to complete the Form 700, to take AB1234 Ethics
Training, and sign a Sunshine Ordinance Declaration.
C.
Friends of the Library. (J. Chisaki)
The Friend are the support group for the Library. They pay for things such as special programs,
performers, snacks, advertising, and copy paper for flyers. The Friends host the concert series and run the
Book Sale.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
None.",LibraryBoard/2017-07-12.pdf
LibraryBoard,2017-07-12,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
July 12, 2017 Meeting
DIRECTOR'S COMMENTS
Director Chisaki reported that $6,599.56 was waived in fines and 2,487 lbs. of food were collected for the
Alameda Food Bank as a result of the Food for Fines program. Waived fines did not include lost material
or processing fees. The program was over a four week period.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2017-07-12.pdf
LibraryBoard,2017-09-13,1,"CITY
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, SEPTEMBER 13, 2017
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Kathleen Kearney, President
Cynthia Silva, Vice President
Travis Wilson, Board Member
Dorothy Wismar, Board Member
Absent:
Amber Bales, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of July and August 2017.
*B.
Draft Minutes of the Regular Library Board Meeting of July 12, 2017.
*C.
Library Services Report for the Months of June and July 2017.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for July and August 2017.
*E.
Bills for Ratification for the Months of July and August 2017.
Director Chisaki reported that summer programs have concluded and the library is gearing up for the fall.
The library served as an unofficial cooling center during the recent heat wave. There have been no
complaints about summer programs, and there hasn't been much of a response from adults on their
satisfaction with Adult Summer Reading. There is a survey on the library's webpage to see which
programs adults are interested in. There is an art docent lecture coming up and they tend to draw large
crowds. The first Little Free Library has been installed in front of Alameda Recreation and Parks",LibraryBoard/2017-09-13.pdf
LibraryBoard,2017-09-13,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
September 13, 2017 Meeting
Department's office and the Library Board is invited to attend the ribbon cutting ceremony. Staff
Development Day is on October 9 and will feature a training on homelessness in libraries. Staff will
watch a 2 1/2 hour training video on how to deal with this issue. The 75"" electronic bulletin board has been
installed at the entrance of the main library. Updates will be done once a week. Branch libraries will have
installation completed by the end of September. The quote for upgrading A/V equipment in the Stafford
room came in at approximately $45,000, which the Director believes to be a good price. The Library's
staff shirts with the new logo arrived and were distributed to the Board. Director Chisaki explained that
the activity report numbers for Literacy look different for June and July because there are new categories
starting in July. This new way of reporting will reflect a more accurate count.
Board Member Wilson asked Director Chisaki about the survey on summer programming for adults and
how often it's done. Director Chisaki explained how the City did a survey about a variety city services as
a part of performance measures, and included the library. The last library specific survey was done during
the Strategic Plan and during renovation planning for the branch libraries. If there is something specific
the Library wants to know, a ten question SurveyMonkey survey can be put together and placed on the
Library's webpage.
Board Member Wilson asked Director Chisaki if the new electronic bulletin board is replacing the old
paper board. Director Chisaki explained that anything that is for profit, would not be posted. Now they
will be referred to the Café for approval of using their bulletin board.
Board Member Wilson asked if there is access to the Pacific Library Partnership financials. Director
Chisaki explained that she could get them if needed, and some of the numbers are available online.
There were no changes to the Draft Minutes of the July 12, 2017 Library Board meeting. Board Member
Wismar moved to approve the Draft Minutes. Vice President Silva seconded the motion. Board Member
Wilson moved to approve the Consent Calendar. Board Member Wismar seconded the motion, which
passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Electronic Message Boards. (J. Chisaki)
The two library branches will receive 40 - 42"" screens which will be mounted against something solid and
not free standing. President Kearney asked if all three screens could communicate with each other.
Director Chisaki explained that it is possible, but the necessary software was not originally purchased, and
may be an option at a later time. For now the information will be uploaded via flash drive.",LibraryBoard/2017-09-13.pdf
LibraryBoard,2017-09-13,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
September 13, 2017 Meeting
NEW BUSINESS
A.
Friends of the Library Appreciation Week Ideas. (J. Chisaki)
Director Chisaki announced Friends of the Library Appreciation Week is coming up in October. It is the
week of the Friends' October book sale. Director Chisaki is looking for ideas for celebrating the Friends
of the Library. Staff came up with an idea to place signs that express appreciation on the Free Alameda
Loop Paratransit Shuttles. The Friends informed Director Chisaki that they prefer receiving a
Proclamation. Director Chisaki announced that upcoming City Council meetings will include the Poets
Laureate appointment on September 19, the Friends of the Library Appreciation Week Proclamation on
October 17, and the Annual Report on November 21, 2017. The Library Board is invited to attend.
B.
Friends of the Library. (J. Chisaki)
The next Executive meeting of the Friends Board is on Monday, September 25, 2017. The Book Sale
Committee has a new Chair and the committee will meet every Friday until the book sale.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
President Kearney shared with the Board that she took Alameda Stands United posters to Independence
Plaza and the residents were grateful to receive them. She discovered that the residents that are
homebound can use the Library's free service to have materials delivered and picked up.
DIRECTOR'S COMMENTS
Director Chisaki reported Karen Butter spoke at the Rotary and received compliments about how the
Library distributed eclipse glasses. She was also asked about a streaming film service, so the Library is
now looking at the cost for subscriptions. Repainting of emergency stairs should start next week and will
take approximately a week to complete. Director Chisaki mentioned an incident that occurred over the
weekend with a registered sex offender in the library. Director Chisaki explained the incident was
reported to Hallie Fields, Teen Librarian, and then to the supervisor of the day. Hallie asked they wanted
to talk with the supervisor and they declined. Hallie asked if they felt safe going home and they informed
her they felt safe and that a parent was picking them up. The Supervisor researched whether the sex
offender can be banned from the library, but he can't. The incident was reported to the Library Director
and she spoke with the Police Chief and a detective was assigned to contact the offender to share the
library's concerns. The offender promised the detective he would not come to the library anymore. If he
is seen at the library, the police will be called.",LibraryBoard/2017-09-13.pdf
LibraryBoard,2017-09-13,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
September 13, 2017 Meeting
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:13 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2017-09-13.pdf
LibraryBoard,2017-11-08,1,"CITY
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 8, 2017
The regular meeting of the Alameda Free Library Board was called to order at 6:04 p.m.
ROLL CALL
Present:
Kathleen Kearney, President
Amber Bales, Board Member
Cynthia Silva, Vice President
Travis Wilson, Board Member (Arrived at 6:06 p.m.)
Dorothy Wismar, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of September and October
2017.
*B.
Draft Minutes of the Regular Library Board Meeting of September 13, 2017.
*C.
Library Services Report for the Months of August and September 2017.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for September and October 2017.
*E.
Bills for Ratification for the Months of September and October 2017.
Director Chisaki announced she received the go ahead to ask at mid-year budget to do a Capital Project
for the West End Library and completely air condition the building. If there are hot days, all three
libraries can be announced as cooling centers. When there was smoke from nearby fires, smoke could be
smelled in the building. Patrons were told even though smoke could be smelled in the building, it was",LibraryBoard/2017-11-08.pdf
LibraryBoard,2017-11-08,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
November 8, 2017 Meeting
better to be inside the building than outside. The Main Library has inline HVAC filters, which allows
HEPA filters into the system. Director Chisaki will get the special filters and swap them out in the event
they are needed.
The City Manager is looking at how the city is prepared for emergencies. Director Chisaki will contact
other libraries to see their emergency plans. She will contact the Library Director in Napa since they
recently put their plan into practice.
Next year, Director Chisaki would like the Library Board to work on getting rid of fines. This will allow
equal access to all patrons and not just those that can afford to pay for fines.
Director Chisaki informed the Board about the progress of the Student Connect Code project. The MOU
has been approved by the school district. Discussion about data dump, test batch, and e-cards are
upcoming. The student's name, grade and student ID numbers are the only information needed and it will
follow them through junior college. If the students would like to take something out of the library, they
will need to get a full service library card. Parents have the option to opt-out if they don't want their child
to participate.
The Friends' Book Sale went smoothly with the new leads. They will buy equipment to use for future
book sales and create a list of what is needed each time. They grossed $17,000 which is around the
amount normally made.
Board Member Wilson asked how parents can opt-out of the Student Connect Code and if they can use
regular library cards. Director Chisaki explained that if students have a library card now, they will still
have that card. They will also receive a code if they want to participate the in the Student Connect Code
program. If students have a full service library card, they can access what they would with the Student
Connect Code.
There were minor corrections to the Draft Minutes of the September 13, 2017 Library Board meeting.
Board Member Wilson moved to approve the Draft Minutes with the corrections. Board Member Wismar
seconded the motion. Board Member Bales moved to approve the Consent Calendar. Board Member
Wilson seconded the motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Little Libraries. (J. Chisaki)
President Kearney and Board Member Wilson attended the ribbon cutting ceremony for the little free
libraries. Supervising Children's Librarian, Eva Volin is stocking them with advanced reader copies from
publishers. Director Chisaki said an Eagle Scout will install the rest of the libraries.",LibraryBoard/2017-11-08.pdf
LibraryBoard,2017-11-08,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
November 8, 2017 Meeting
B.
Friends of the Library Appreciation Activities: Recap (J. Chisaki)
Director Chisaki reported that the Friends enjoyed Friends Appreciation Week. They enjoyed the Thank a
Friend campaign on the website. They were gifted a table cloth with their new logo on it, and have
already used it twice. Director Chisaki nominated the Friends as the community non-profit for the Social
Services Human Relations Board Community Service Awards. The Friends were not selected, but Honora
Murphy of the Friends was selected for her career of supporting children, education, and libraries. She
one of the founding members of the Friends. She was a member of the Foundation, and the Library
Building Team.
NEW BUSINESS
A.
Friends of the Library. (J. Chisaki)
The Friends met in November. Bulletin boards were installed in the Friends' sorting room while the
group was on break.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
Director Chisaki received an email from a patron expressing concern about use of thermal paper receipts
and BPA exposure. The patron asked if the library has considered and alternative BPA free paper.
Director Chisaki responded thanking the patron for their concern and explained that the paper used is BPA
free and attached a screenshot of the product and link to the website for further information. Receipts are
printed on demand.
LIBRARY BOARD COMMUNICATIONS
Vice President Silva shared that she thought the proclamation was nice. Board Member Wilson
mentioned he spoke with Teen Librarian, Hallie Fields, and the teens are doing great things. He is
thinking of ways to do an exchange program between the two boards. Director Chisaki said the Teen
Fright Night was one of the most well attended teen programs ever.
DIRECTOR'S COMMENTS
Director Chisaki distributed gifts and wished the Board happy holidays. She mentioned she will be taking
a trip to London at the end of December.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.",LibraryBoard/2017-11-08.pdf
LibraryBoard,2017-11-08,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
November 8, 2017 Meeting
ADJOURNMENT
The meeting was adjourned at 7:22 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2017-11-08.pdf
LibraryBoard,2018-01-10,1,"CITY
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TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JANUARY 10, 2018
The regular meeting of the Alameda Free Library Board was called to order at 6:12 p.m.
ROLL CALL
Present:
Kathleen Kearney, President
Amber Bales, Board Member
Cynthia Silva, Vice President
Travis Wilson, Board Member
Dorothy Wismar, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS. AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of November and
December 2017.
*B.
Draft Minutes of the Regular Library Board Meeting of November 8, 2017.
*C.
Library Services Report for the Months of October and November 2017.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for November and December 2017.
*E.
Bills for Ratification for the Months of November and December 2017.
Director Chisaki informed the board that there were three full time retirements since the last meeting. The
replacement process is going quickly and smoothly and she expects to have a good team when the process
is completed. Mid-year budget requests are due at the end of the month for emergency items. The library
is asking for funding to completely air condition the West End libraryand get charcoal filters at the main
library to keep in reserve in case particulate filtering is ever needed.",LibraryBoard/2018-01-10.pdf
LibraryBoard,2018-01-10,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
January 10, 2018 Meeting
There were no changes to the Draft Minutes of the November 8, 2017 Library Board meeting. Board
Member Bales moved to approve the Consent Calendar. Board Member Wismar seconded the motion,
which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
None.
NEW BUSINESS
A.
Library Strategic Plan Process. (J. Chisaki)
Director Chisaki explained to the board that it's time to start talking about the process of updating the
Strategic Plan for the library. She would like to hire a consultant for guidance through the process,
facilitate focus groups, to write parts of the plan, and to help the board to better understand what these
plans do. The Board should start thinking about what they want to achieve with this plan. Costs for
marketing, publishing, bringing people in, and staff time must also be considered. The Library Board
initiates the process and decides what type of representation from the community should be on the
planning team. President Kearney asked if there are copies of the old plans that the board can refer to.
Director Chisaki has copies, but said the drafts are almost 10 years old. Board member Wismar agreed
that seeing the prior reports to help give guidance with the process. Board member Wilson asked if there
were follow up measurements to test whether the objectives have been achieved. Director Chisaki
responded that there weren't. The Library Board will put together vision statement, mission statement,
and goals. The board will adopt the plan and presented it to the City Council. The process should take 6 -
8 months. Director Chisaki will contact consultants to inquire about their availability, and hopes to have
more information for the board at the next meeting.
B.
City-wide Infrastructure Priorities: Presentation. (L. Warmerdam)
Assistant City Manager Warmerdam introduced herself to the board. Senior staff are reaching out to
community members, stakeholders, boards and commissions to present this information and take a survey
after the presentation. When the community was asked what the city should be working on, the answer
was the rising cost of housing, traffic, and aging infrastructure. Alameda's rent stabilization ordnance
took effect in March, and prohibits rents to be raised more than 5%. There are housing projects for
seniors and families in the works to help with the need for more housing. With more housing sometimes
means more traffic. There is a Transportation Choices Plan that shows different options for the city to
look at. The city is looking at another tube, but will need the region to chip in. Another option is to apply
demand pricing to the tube. The city's infrastructure includes streets, sidewalks, parks, beaches, storm
drains, and lagoons. The city is looking at 200 million in infrastructure needs, not including Alameda
Point. President Kearney asked if the sinking land and rising tides are being considered. Assistant City
Manager Warmerdam responded that it is included in the Climate Action Plan and that Public Works is
taking the lead. A Master Infrastructure Plan was done for Alameda Point and the estimate was 500
million. Vice President Silva asked who takes care of the Lagoon because when the water is let out for a",LibraryBoard/2018-01-10.pdf
LibraryBoard,2018-01-10,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
January 10, 2018 Meeting
long time, it begins to smell and the ducks and birds don't have anywhere to swim. Assistant City
Manager Warmerdam responded that Public Works handles the lagoon and that the City receives many
calls regarding the smell. Board member Wilson asked if there are objectives to be met and if there are
tests in place to see if the desired effect was achieved. Assistant City Manager Warmerdam responded
that the goal was for no new net trips through the tube. There are baselines to count the number of trips.
C.
Friends of the Library. (J. Chisaki)
There is a Friends meeting in two weeks. There was no formal fall campaign for fundraising, but with the
donation envelope included in all mailings they were able to raise approximately $10,000. The book sale
committee has a new chair and she rearranged the book sorting room and had a new bulletin board
installed. They are now tracking and reporting volunteer hours. With more accurate tracking, they are
able to apply for grants. Wi-fi may be available at the O'Club by the next sale. The Friends will be co-
hosting the Lunar Festival Day with the Bay Farm branch.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Vice President Silva is on the communications committee for the Friends. She attends the evening book
sorting group. She also participated in all three concerts. Board Member Wilson will attend the Teen
Advisory Board meeting in February.
DIRECTOR'S COMMENTS
Director Chisaki reminded the board that the library is losing and gaining three employees. Staffing is
thin because so many are sick. The next board meeting is March 14, 2018.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2018-01-10.pdf
LibraryBoard,2018-03-14,1,"CITY
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$
ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 14, 2018
The regular meeting of the Alameda Free Library Board was called to order at 6:06 p.m.
ROLL CALL
Present:
Kathleen Kearney, President
Amber Bales, Board Member
Cynthia Silva, Vice President
Travis Wilson, Board Member
Dorothy Wismar, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January and February
2018.
*B.
Draft Minutes of the Regular Library Board Meeting of January 10, 2018.
*C.
Library Services Report for the Months of December 2017 & January 2018.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for January and February 2018.
*E.
Bills for Ratification for the Months of January and February 2018.
Director Chisaki informed the board that with the bad weather, there are more homeless challenges. They
are welcome, but must comply with the Behavior Policy. The library has hired three full-time employees
to fill vacancies of employees that recently retired. The recruitment for part-time Library Associate is
completed and part-time Library Specialist is coming. The library is the venue for three programs
presented by Friends of Wadi Foquin. The first of the three programs went well. There were no
complaints after the original complaints. The second program will be an author program and the third will",LibraryBoard/2018-03-14.pdf
LibraryBoard,2018-03-14,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
March 14, 2018 Meeting
be an embroidery program. Director Chisaki shared that former employee, Claire Coustier had passed
away. Zoo day is coming up and the Oakland Zoo will do a live presentation with animals in the Stafford
room. Wild Things Inc. and Tracy the Animal Guy are on the schedule after the Oakland Zoo. There
were no changes to the Draft Minutes of the January 10, 2018 Library Board meeting. Regarding the
Library Services Report, the door count and circulation numbers have increased, otherwise nothing
notable. Board member Wilson commented that databases counts have increased. Director Chisaki
explained the possible causes for the counts to increase. Board member Wilson asked what in the Services
Report is being approved. Director Chisaki explained that no changes can be made to the report, and
approving the Consent Calendar as a package, acknowledges that he has received and seen the report.
Board member Wilson asked if the motion can be changed to say that the Board is acknowledging the
Consent Calendar instead of enacting, approving, or adopting it because otherwise it is ambiguous and can
be misinterpreted. Director Chisaki will check with the City Clerk for clarification.
Board Member Bales moved to approve the Consent Calendar. Board Member Wismar seconded the
motion, which passed 4-0-1. (Board member Wilson abstained)
UNFINISHED BUSINESS
A.
Library Strategic Plan. (K. Kearney, J. Chisaki)
Director Chisaki hadn't planned on moving this forward so quickly. Board Member Wilson had some
concerns of what the plan looks like, how the library is viewed by the Board and the public, and what the
plan represents. President Kearney explained that there was discussion about what the Strategic Plan
should be called. It was agreed that it didn't matter what it was called, but the important thing was to have
a picture of where the library is, and where it wants to be, and where it's going. Also, there needs to be
discussion on priorities. Director Chisaki asked the State Listserv if their libraries have a Strategic Plan, if
they have it on their website, if they use a consultant, if they call it a Strategic Plan, and a list of other
questions. All that responded have a plan of some kind. Director Chisaki shared two sample plans to see
how they were designed. The library will not move forward with the Strategic Plan until after the new
fiscal year. There are a few policies that Director Chisaki would like to work on before starting on the
Strategic Plan.
NEW BUSINESS
A.
Annual Report. (J. Chisaki)
Director Chisaki informed the Board that the Annual Report for last fiscal year went to City Council in
February and she is bringing it to the Library Board as info only. Director Chisaki mentioned the library
will add a bike repair station at the two branches. Whole building HVAC will be added to the West End
Branch. President Kearney asked if the Library could hire more full time employees if it received more
money. Director Chisaki explained that the need would have to be justified and there would need to be a
continuing source of income.",LibraryBoard/2018-03-14.pdf
LibraryBoard,2018-03-14,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
March 14, 2018 Meeting
B.
Friends of the Library. (J. Chisaki)
There is meeting on March 26. The last letter campaign is still bringing in funds. The book sale is the
first weekend in May.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
Director Chisaki shared the suggestions, complaints and compliments from patrons and their responses.
LIBRARY BOARD COMMUNICATIONS
Board member Wismar shared that the Encinal High School principal welcomes assistance in determining
which materials are needed to be more relevant. He was aware of the Student Connect Card. Director
Chisaki offered to share book selection lists, but there is no money to purchase for them. Vice President
Silva mentioned that there is a teacher sale on the Friday of the book sale.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:43 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2018-03-14.pdf
LibraryBoard,2018-05-09,1,"CITY
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ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 9, 2018
The regular meeting of the Alameda Free Library Board was called to order at 6:10 p.m.
ROLL CALL
Present:
Kathleen Kearney, President
Amber Bales, Board Member
Cynthia Silva, Vice President
Dorothy Wismar, Board Member
Absent:
Travis Wilson, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of March and April, 2018.
*B.
Draft Minutes of the Regular Library Board Meeting of March 14, 2018.
*C.
Library Services Report for the Months of February and March, 2018.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for March and April, 2018.
*E.
Bills for Ratification for the Months of March and April, 2018.
Director Chisaki highlighted items from her letter to the Board. Plans for disaster planning were included
in the Board letter and Director Chisaki welcomed comments from the Board. Alameda Reads is doing
great work and invited the Board to stop by if they ever get a chance. Door count and circulation numbers
are slowly increasing, otherwise all other statistics are status quo. Library is looking to hire part-time
librarians because there is a need for weekend coverage at the branch libraries. The job posting will
remain open and applicants will be interviewed on an ongoing basis.",LibraryBoard/2018-05-09.pdf
LibraryBoard,2018-05-09,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
March 14, 2018 Meeting
Board Member Wismar requested a minor change to the Draft Minutes of the March 14, 2018 under
Library Board Communications. She would like the Minutes to reflect that the principal at Encinal High
School said he would welcome help.
Board Member Bales moved to accept the Consent Calendar. Vice President Silva seconded the motion,
which passed with a 4-0.
UNFINISHED BUSINESS
A.
None.
NEW BUSINESS
A.
Draft Library Policies for Review. (J. Chisaki)
a.
Service Animals
Director Chisaki explained that this is a new policy for the Library and asked the Board for any questions
or comments. Board Member Wismar moved to adopt the Service Animal Policy. Vice President Silva
seconded the motion, which passed with a 4-0 vote.
b.
Internet Use
Director Chisaki informed the Board this is an update to the 1998 policy.
i.
Public Access Internet Computer Rules
Director Chisaki explained that this goes along with the Internet Use policy and is the internal document
that directs staff how to administer the policy when patrons want to use the public computers. After
discussion, Director Chisaki asked the board for any questions or comments. Board Member Bales moved
to adopt the Internet Use Policy. Board Member Wismar seconded the motion, which passed with a 4-0
vote.
B.
Draft Emergency Plans. (J. Chisaki)
a.
Earthquake
b.
Power Outage
c.
Fire
d.
Employee Manual
Director Chisaki informed the board that she drafted all the emergency plans. Capt. Sharon Oliver and the
Interim City Manager Liz Warmerdam both feel the library is ahead of the other departments in regards to
Emergency Plans. Once adopted by the Board, The library will be the example for other city departments.",LibraryBoard/2018-05-09.pdf
LibraryBoard,2018-05-09,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
March 14, 2018 Meeting
C.
Friends of the Library. (J. Chisaki)
The Book Sale went well. Attendance was down and may be because of other events happening in the
area. Live @ the Library concert dates are listed in the Board letter. Friends are planning a volunteer
appreciation event in July. Board is welcome to attend.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
Director Chisaki shared the patron's complaint of the front porch being dirty. The response was that the
custodian now cleans on a weekly basis and power washes as needed.
A disabled patron complained of a van that is always parked in the handicapped space. The response was
that the owner of the van has a Disabled Person Parking placard and is allowed to park there if he chooses.
Anyone with a placard can park in any available space for any length of time.
LIBRARY BOARD COMMUNICATIONS
Vice President Silva shared that she worked at the Friends Book Sale and also attended the Friends Art
Docent program.
DIRECTOR'S COMMENTS
A new law in place mandating single-use restrooms be gender neutral. Multi-stall restrooms are exempt.
Branches will get new signs installed.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:47 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2018-05-09.pdf
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ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 11, 2018
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Kathleen Kearney, President
Amber Bales, Board Member
Cynthia Silva, Vice President
Dorothy Wismar, Board Member
Absent:
Travis Wilson, Board Member
Staff:
Marlon Romero, Supervising Librarian
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of May and June, 2018.
*B.
Draft Minutes of the Regular Library Board Meeting of May 9, 2018.
*C.
Library Services Report for the Months of April and May, 2018.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for May and June, 2018.
*E.
Bills for Ratification for the Months of May and June, 2018.
Supervising Librarian Romero shared with the board that the summer reading program is underway and
going well. The Children's End of Summer Reading Party is scheduled for Wednesday, August 1 at
6:30pm and the board should have received invites. The computer lab update is complete. Katrina
Dikitanan is the new part-time Library Associate for the lab and new classes should start in September. A
report by Barclay Ogden was included in the packet as part of the California Preservation Program.
Director Chisaki welcomes any questions or recommendations.",LibraryBoard/2018-07-11.pdf
LibraryBoard,2018-07-11,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
July 11, 2018 Meeting
Board Member Wismar moved to accept the Consent Calendar. Board Member Bales seconded the
motion, which passed with a 4-0.
UNFINISHED BUSINESS
A.
None.
NEW BUSINESS
A.
Election of Officers. (K. Kearney)
President Kearney nominated Vice President Silva as President, and Board Member Dorothy Wismar as
Vice President. Board Member Bales seconded the motion, which passed with a 4-0 vote.
B.
Friends of the Library. (J. Chisaki)
Supervising Librarian Romero shared with the board that they should have received an invite to Library
Volunteer Recognition event at Dragon Rouge on Thursday, July 19. The Alameda Sun had a nice article
about the Docent program held at the library, which was sponsored by the Friends. Vice President Silva
mentioned there is an upcoming Art Docent program which will be held on Wednesday, July 18 from 6:30
- 8:00pm.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
President Kearney shared that she attended the Mini Makers Fair at Alameda Point as a volunteer, and
wore her Library Board nametag. Many attendees asked her for information. She recommends the board
participate at the next fair. Supervising Librarian Romero mentioned that he and California Library
Association are holding a Maker's Space event in November and he will bring ideas from that event to the
next Maker's Fair.
DIRECTOR'S COMMENTS
Pacific Library Partnership will host a breakfast for the Library Board and Friends. Invitations will come,
but the board should save the date of September 15, 2018. Director Chisaki wanted to acknowledge Carl
Halpern, who passed away two weeks ago. He played a major role in the Measure O campaign that raised
funds to build the New Main Library. The library received a Certificate of Recognition from the
American Red Cross for the 218 units of blood collected in 2017 at our location.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL",LibraryBoard/2018-07-11.pdf
LibraryBoard,2018-07-11,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
July 11, 2018 Meeting
None.
ADJOURNMENT
The meeting was adjourned at 6:17 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2018-07-11.pdf
LibraryBoard,2018-11-14,1,"CITY
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ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 14, 2018
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of July August,
September and October, 2018.
*B.
Draft Minutes of the Regular Library Board Meeting of July 11, 2018.
*C.
Library Services Report for the Months of June, July, August and September, 2018.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for July, August, September and
October, 2018.
*E.
Bills for Ratification for the Months of July, August, September and October, 2018.
Director Chisaki explained to the board that the Alameda Reads statistics look different because they are
changing the way they report which will give a better snapshot of what they are doing. Data base use is
expected to trend up due to the Connect Code project. New borrower counts in August went up because
all Connect Codes are counted as new borrowers. The director wants to ask for two new staff positions as
the new two-year budget process is expected to begin in February. President Silva asked if a new board
member has been nominated. Director Chisaki responded that the mayor nominated Joyce McConeghey",LibraryBoard/2018-11-14.pdf
LibraryBoard,2018-11-14,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
November 14, 2018 Meeting
and she should be sworn in at the November 27, 2018 City Council meeting. Her first meeting should be
January 9, 2019.
There were no changes to the Draft Minutes of the July 11, 2018. Library Board meeting. Board Member
Kearney moved to accept the Consent Calendar. Board Member Bales seconded the motion, which passed
with a 4-0.
UNFINISHED BUSINESS
A.
None.
NEW BUSINESS
A.
Discussion. Moving forward in 2019. (J. Chisaki)
Director Chisaki stated we will start the year with a new board member. As previously mentioned, Ms.
McConeghey worked for the Park Street Business Association and is excited to work with the community.
Her relationship with the business community may help during the Strategic Planning process.
At the All Staff meeting in October, Luis Herrera, retired City Librarian of the San Francisco Library,
came and spoke to staff about libraries and their role in the community, and how to stay relevant. After
his presentation, staff broke in to small groups and brainstormed on what things they are proud of and
what they would like to do if money was no object. They came up with interesting ideas and there are a
few things we may be able to implement. This will get us ready for the Strategic Plan. We need
representation from the library board, library staff, school district, other city departments, the business
community, different areas of Alameda, parents of children of different age groups, seniors, millennials
and different ethnic groups. The library will interview the consultant that completed the previous Strategic
Plan, Management Partners in San Jose, and a third consultant recommended by the Library Board, or
local libraries that have completed plans in the last year. Director Chisaki would like to complete the plan
by the end of the fiscal year and plans to put the completed plan on the library's new website, which will
launch in January.
The State Library recently announced that they will supply naloxone (aka Narcan) to public libraries at no
cost. Director Chisaki attended a session at the California Library Association Conference on this topic.
The speaker represents Alameda and Contra Costa County, and will come train staff and provide kits,
which includes an open subscription to replace supplies as needed. It is another tool in your first aid kit.
Director Chisaki will see if other city departments, and possibly community organizations are interested in
participating.
Director Chisaki is researching eliminating overdue fines, which does not include fees for lost and
damaged materials or fees for lost library cards. The plan is to collect three months of data to compare the
amount of revenue collected and the cost of staff time to process collecting the fines. It is estimated the
cost of staff time is greater than the amount collected in fines. Other local libraries have implemented this
policy and it is becoming the norm. Board Member Kearney asked what the dollar amount for a patron's",LibraryBoard/2018-11-14.pdf
LibraryBoard,2018-11-14,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
November 14, 2018 Meeting
account to be blocked and Director Chisaki answered $10. With elimination of fines, patrons that were
blocked will be able to use their cards again, increasing circulation numbers.
B.
Friends of the Library. (J. Chisaki)
The Friends held their appreciation event, which included the library volunteers this year. They will do
another event again next year. The Fall Book sale was held at the O'Club in October. The Wi-Fi was not
working so, they were not able to use credit cards at the sale. IT has confirmed that it is currently working
now and should be available for the next sale. There was $17,000 in gross sales, which is normal.
Director Chisaki asked the board to look out for storage space for the book sale. The current space is
frequently broken into and items are often stolen.
The Friends are working on a Strategic Plan and will do visioning on their meeting on November 26. The
library is withdrawing the request from the Friends for funding of digital subscription services for Hoopla
and Kanopy. The library will pay for those services and add Mango Languages.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron disagrees with the $5 processing charge for lost items. The fees make using the library
restrictive. Library staff spoke with the patron and she understands why the library is charging the fee, but
does not agree with it, and wants to voice her disagreement with the policy.
A patron complained that the owner of the black van that parks in the library parking lot harassed her
when she tried to park next to him by the curb. He said she couldn't park there and will hit her car with
the door if he opens the door. She said he had plenty of room and he said it was a handicapped space. He
said he'd call the police because he's harassing him. The library responded that the gentleman has a
disabled placard and can park anywhere he chooses. He parks in one of the disabled spaces and has been
asked to move to one of the other spaces in the lot, but he has a cat in the van with him and he feels the
large tree provides shade for his van and his cat. If you are speaking about the space between the van and
the curb, he is correct. It is not a parking space. The space between the disable space and the curb are
cross hatched to allow for doors to open or ramps to be lowered and wheelchairs to have access. He has a
valid placard and can park in that space legally.
LIBRARY BOARD COMMUNICATIONS
President Silva shared that she attended a Pacific Library Partnership event with Supervising Librarian,
Marlon Romero. She learned that San Francisco has a full-time social worker assigned to the library. She
added that she attended the End of Summer Reading program and worked at the Live @ the Library
concert, and at the Friends of the Library Book Sale.
Board Member Kearney shared that she went to a memorial for a friend in Walnut Creek and she had been
active in her library program equivalent to Alameda Reads. At the reception, the emcee read a letter how
she changed her life by learning the language, receiving training, and getting a job. It made you realize
that what you do as a volunteer makes a difference in people's lives.",LibraryBoard/2018-11-14.pdf
LibraryBoard,2018-11-14,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
November 14, 2018 Meeting
Board Member Bales shared that she was impressed at Karen Butter's acceptance speech at the Friends
appreciation. She mentioned they are looking forward to a library at Alameda Point, which will keep it on
people's minds.
President Silva asked if there is anything planned for the Jean Sweeney Park grand opening on December
15, 2018. Director Chisaki informed the board that the seed library is in phase two, but there's no funding
for phase two, so she predicts it is three to four years out.
President Silva mentioned Alameda Police Department has a warehouse at Alameda Point that they use
for evidence and there may be space in it available for the Friends to use to store materials. Director
Chisaki will speak with Chief Rolleri about use of the space.
DIRECTOR'S COMMENTS
Carol Roth is retiring and her last work day is December 6, 2018. There will be a cake and coffee
reception at 3:00pm and the Library Board is invited to attend. The Mayor will present her with a
proclamation. Circulation Coordinator, Kevin Tam is planning to put together a photo book as a gift.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:37 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2018-11-14.pdf
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ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JANUARY 9, 2019
The regular meeting of the Alameda Free Library Board was called to order at 6:11 p.m.
ROLL CALL
Present:
Dorothy Wismar, Vice President
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
Cynthia Silva, President None
Amber Bales, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of November and
December, 2018.
*B.
Draft Minutes of the Regular Library Board Meeting of November 14, 2018.
*C.
Library Services Report for the Months of October and November, 2018.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for November and December, 2018.
*E.
Bills for Ratification for the Months of November and December, 2018.
Director Chisaki shared the new launch date for the City's website is January 24, 2019. There is more
freedom to add buttons, and there will be access to the new digital services the library is offering - Mango
Languages, Kanopy, and Hoopla Digital.
The new City Council was sworn in on December 18, 2018. Assistant City Manager Warmerdam is
leaving the City for a new position. The newly seated City Council has interviewed the short list of City",LibraryBoard/2019-01-09.pdf
LibraryBoard,2019-01-09,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
January 9, 2019 Meeting
manager candidates have narrowed it down to two. The new City Manager can be in place by March.
Library employee, Carol Roth has retired. The recruitment to fill her position is open and applications are
currently being screened and may have a candidate selected in February.
Board Member McConeghey abstained from voting on the Draft Minutes of the November 14, 2018.
Library Board meeting. The minutes will be continued to the March 13, 2019 meeting for approval.
Board Member Kearney moved to accept the Consent Calendar. Board Member McConeghey seconded
the motion, which passed with a 3-0 vote.
UNFINISHED BUSINESS
A.
Strategic Plan Status Update. (J. Chisaki)
The consultants were unavailable to talk over the holidays, but Director Chisaki is working with President
Silva on setting up phone interviews. Two consultants have expressed interest and the State Library has
provided recommendations to fill the third spot, as there needs to be at least three consultants to choose
from. Director Chisaki expects the process to go well once the new consultant is on board.
NEW BUSINESS
A.
Introduction of New Library Board Member: Joyce McConeghey
Board Member McConeghey introduced herself to the board members.
B.
Friends of the Library. (J. Chisaki)
The next Friends meeting is on January 28, 2019. Director Chisaki and the Book Sale Chair toured a
warehouse space at Alameda Point that they can move into in a couple months. It has a kitchen area, a
working restroom, heat, and electricity. The current space they are in continues to be broken in to, and
have items stolen.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron feels they paid too much for a bran muffin at the Café and feels they try other places such as
Costco instead of Feel Good Bakery because they are too expensive. The Café Coordinator responded that
they are aware that Feel Good Bakery prices have risen and will track sales of Feel Good Bakery items
and will look for alternatives. Costco is not an option. Feel Good is close in proximity, have free delivery
and offers a generous discount to the café.
A
patron complimented Librarian Carlie Webber, by saying she did a great job, had excellent customer
service, and was extremely helpful.",LibraryBoard/2019-01-09.pdf
LibraryBoard,2019-01-09,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
January 9, 2019 Meeting
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney shared that she is happy about the docent programs the Friends are having.
DIRECTOR'S COMMENTS
Director Chisaki shared at the previous meeting that the library is exploring the elimination of fines. The
library is currently in the data collection phase through February. Surrounding libraries are going fine free
in the next few months. The next board packet will have information supporting elimination of fines and
would like some of the board members to attend the City Council meeting for support.
Board Member Kearney asked if there is a more heavy duty version of equipment they library can get.
Director Chisaki responded that David Boxton is responsible for acquiring the necessary equipment and
knows the usage and needs of the library and takes that information into account.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:13 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2019-01-09.pdf
LibraryBoard,2019-03-13,1,"CITY
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ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 13, 2019
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS. AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January and February,
2019.
*B.
Draft Minutes of the Regular Library Board Meeting of November 14, 2018 and January 9, 2019.
*C.
Library Services Report for the Months of December, 2018 and January, 2019.
*D.
Financial Report Reflecting FY17/18 Expenditures by Fund for January and February, 2019.
*E.
Bills for Ratification for the Months of January and February, 2019.
Director Chisaki shared that the unsheltered are becoming an issue. One in particular has been issued a
trespass warning because he screams obscenities and scares patrons and staff. A knife was found hidden
in the collection and staff are starting to feel unsafe. Comfort and safety of the community and staff are a
priority, so the library is looking into hiring a part-time security person to patrol inside and outside the
building. The library is having issues in the parking lot with businesses parking in the lot. Signs will be",LibraryBoard/2019-03-13.pdf
LibraryBoard,2019-03-13,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
January 9, 2019 Meeting
installed instead of parking meters. Staff Development Day will be on April 1, 2019. Alameda Point
Collaborative will come in to speak on de-escalation and the unsheltered. The Strategic Plan will be on
hold briefly and Director Chisaki will hold until after conference calls with President Silva and the
potential consultants are held. Cosette is retiring in May and the opening for her position will open
tomorrow for three weeks. The I.T. manager unexpectedly retired, and an analyst will be moving up into
the manager position. David Boxton will make a lateral move from the library to City Hall's analyst
position. The library will hire a replacement for David. Carol Roth's replacement starts on Monday. We
are asking for three brand new full time positions in the budget. The new streaming services are going
well and classes have been full. The Bay Farm branch will start a new film series to go along with their
book club. Adult Literacy is busy. Their funding looks stable, so they are able to plan ahead.
Board Member Kearney moved to accept the Draft Minutes of the November 14, 2018 and January 9,
2019, Regular Library Board Meeting. Board Member Wismar seconded the motion. Board Member
McConeghey abstained. The motion passed with a 4-0-1 vote.
Vice President Wismar moved to accept the Consent Calendar. Board Member Kearney seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Strategic Plan Status Update. (J. Chisaki)
Some consultants have not responded to Director Chiaki, so the City Attorney advised that as long as there
is record of dates and time she attempted to speak to them, it would be fine to move forward with the
selection of the a consultant. Director Chisaki will work with President Silva on the selection.
NEW BUSINESS
A.
Elimination of Library Overdue Fines. (J. Chisaki)
Director Chisaki would like all patron accounts to start with a clean slate. Fines going back for seven
years will be waived. Lost fees will not be waived. $25 is the threshold for patron accounts to go to
collections. Receptacles will be placed at strategic location for patrons to return overdue books. There
will be two automatic renewals. Staff will make phone calls to patrons asking for the books to be returned
if the books are being held by others. This will be implemented after the start of the new fiscal year.
There will be press releases, social media posts, handouts, etc. to advertise. Vice President Wismar
suggested we clarify language so there is no confusion between fines and fees.
Vice President Wismar moved to move forward with the elimination of overdue fines. Board Member
McConeghey seconded the motion, which passed with a 5-0 vote.",LibraryBoard/2019-03-13.pdf
LibraryBoard,2019-03-13,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
January 9, 2019 Meeting
B.
Friends of the Library. (J. Chisaki)
The next Friends meeting is on May 20, 2019. They are busy with their upcoming book sale on May 3 -
5, 2019. The Public Works Department has started cleaning out the space for the Friends to move into.
They have not yet moved forward with their Strategic Plan because they are busy with programs.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Wismar shared that she listened to the ""Room of Requirement"" episode of the ""This
American Life"" podcast. Brooklyn Public Library launched a new podcast this week. The first episode is
""Books are not dead"" and she will start listening to that series.
Board Member Kearney shared that when the patron that yells was shouting in the library, someone went
to her and she suggested they write a letter of her concerns to Director Chisaki, and she called 911.
Board Member McConeghey shared that she went to the MLK celebration and enjoyed it. She
appreciated Director Chisaki informing her about it. Board Member Kearney and President Silva also
attended and they found it interesting.
Board Member McConeghey attended the EOC Open House and signed up for CERT training.
DIRECTOR'S COMMENTS
Director Chisaki asked the Board if they received invites to the Meet Your Public Officials event. Board
Member Bales had not yet received hers. The City has a new City Attorney and he starts on May 13,
2019. The City Manager is starting on April 12, 2019.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:25 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2019-03-13.pdf
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ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 8, 2019
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Joyce McConeghey Board Member
Absent:
Kathleen Kearney, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of March and April, 2019.
*B.
Draft Minutes of the Regular Library Board Meeting of March 13, 2019.
*C.
Library Services Report for the Month of February and March, 2019.
*D.
Financial Report Reflecting FY18/19 Expenditures by Fund for March and April, 2019.
*E.
Bills for Ratification for the Months of March and April, 2019.
Director Chisaki shared with the board that Supervising Librarian, Cosette Ratliff, has retired and is
moving to England. Her going away party was last week and her gift was an annual pass to the national
parks in England. Senior Librarian, Hallie Fields, has stepped up as the lead in Adult Services. The
interviews for Cosette's replacement will be in early June and the selection is expected to be made before
June 19, 2019.
Staff Development Day went well. The number of issues with the regular unsheltered have dropped
which may be due to the Police telling the person that was most disruptive that he's not allowed in the",LibraryBoard/2019-05-08.pdf
LibraryBoard,2019-05-08,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
May 8, 2019 Meeting
library anymore. Vice President Wismar asked if there was anything helpful that came out of the
discussion with the Alameda Point Collaborative. Staff learned that they are not alone. Tone of voice
make a huge difference in the conversations with the unsheltered. Staff really enjoyed the discussion and
gave great feedback.
Alameda Reads is out of their building because of mold for approximately 2 - 3 months for repairs to
be
completed. They will use Cosette's vacant office until the new supervising librarian is hired. Their
numbers may dip, but they have been able to reschedule most of their programs in the main library.
The current fiscal year is wrapping up. The City Manager discussed with Director Chisaki, the library's
major asks for 3 new positions and $80,000 for lighting efficiency project. The $80,000 will be paid back
in 3.5 years with the cost savings. The City Manager recommended that School Resource position be
added in the first year of the two year budget, and Computer Lab position in the second year of the two
year budget. He also recommended to move forward with the lighting efficiency project.
Vice President Wismar moved to accept the Consent Calendar. Board Member Bales seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Strategic Plan Status Update. (C. Silva & J. Chisaki)
Director Chisaki and President Silva spoke with the consultant, Ruth Metz. The conversation went well
and she answered all the questions and had a lot of information. She plans to get out in the community to
find out what they would want included in the plan. She did the library's original Strategic Plan. Ruth
has a long history in the Bay Area working in the library system. She was also a Library Director in
Oregon. She later retired and became a consultant. The contract and proposal are being put together and
will be sent to the City Attorney's office for approval. The plan is to have eight to 10 people on the team.
The will meet in September, October and November for approximately 2.5 hours each. The meetings
could be held at the main or at the branch libraries. If there are groups that are not being reached within
team of eight to 10, there can be smaller focus group sessions with those that are missing. Director
Chisaki asked the board to provide a list of 5 possible team members. Board Member McConeghey will
go to the WABA and DABA mixers and talk about
it.
B.
Elimination of Library Overdue Fines. (J. Chisaki)
Director Chisaki reported that City Hall is on board with elimination of fines and overdue fines have been
removed from the Master Fee Schedule that will go to City Council. The Library is aiming for the
September 17, 2019 City Council meeting. There will be one more Food for Fines drive in August, before
the September launch. Staff are currently working on policies and procedures. There is $800 to spend on
marking for this project. The marketing team will be creating taglines, issuing press releases, handouts,
and ordering swag to inform the community.
NEW BUSINESS",LibraryBoard/2019-05-08.pdf
LibraryBoard,2019-05-08,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
May 8, 2019 Meeting
A.
Friends of the Library. (J. Chisaki)
The Friends had their book sale last weekend and they did really well. Over $600 was made with the
teacher presale on Friday and $20,000 was grossed over the weekend. The book sale committee is
looking for a new chair as the current chair no longer wants to be in charge. She will train the new person
and continue to volunteer and sort books. The Live @ the Library concerts will be in September, October,
and November. There is no December concert. Library Foundation member, Eileen Bitten, passed away
a few weeks ago. The Friends will do a shelf plate in her memory.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
President Silva shared that attend the Author Series, the Friends Book Sale, and the Big Truck Bonanza.
Board Member McConeghey has completed three CERT training sessions and has one more on Saturday.
It's terrifying, but she highly recommends it as it is good information. Another session is starting and it is
free. You must complete four sessions to get a certificate. If you miss a session, you can make it up in a
later series. Trainings are held in the second floor conference room at City Hall West.
DIRECTOR'S COMMENTS
Director Chisaki informed Board Member McConeghey that she may be contacted by The City Clerk's
office because her term is ending and she has been recommended for reappointment. Board Member
Kearney was also recommended for reappointment. Director Chisaki will inform them if the Mayor wants
to interview them.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:40 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2019-05-08.pdf
LibraryBoard,2019-07-10,1,"CITY
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ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 10, 2019
The regular meeting of the Alameda Free Library Board was called to order at 6:04 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Joyce McConeghey Board Member
Absent:
Kathleen Kearney, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of May and June, 2019.
*B.
Draft Minutes of the Regular Library Board Meeting of May 8, 2019.
*C.
Library Services Report for the Month of April and May, 2019.
*D.
Financial Report Reflecting FY18/19 Expenditures by Fund for May and June, 2019.
*E.
Bills for Ratification for the Months of May and June, 2019.
Director Chisaki shared with the board that Supervising Librarian for Adult services will start on July 22,
2019, and the IT Systems Analyst position has completed first round interviews and a candidate should be
selected by end of next week. The contract with the Strategic Plan consultant, Ruth Metz, is in place and
moving forward. The budget was adopted and the library received and additional $50,000 each year for
materials. Alameda Reads has moved back in their building. Public works will scope the sewer lines to
see if there is a break in one of the lines causing the moisture.",LibraryBoard/2019-07-10.pdf
LibraryBoard,2019-07-10,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
July 10, 2019 Meeting
Vice President Wismar moved to accept the Consent Calendar. Board Member McConeghey seconded
the motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Strategic Plan Status Update. (C. Silva & J. Chisaki)
Director Chisaki received names of potential Strategic Planning Team members from the Board. The
Consultant will outline the time commitment for the potential team members to decide if they want to be
on the team. The Friends will be asked to provide representation on the Team. The Board was asked to
turn in potential team member contact information, which will be forwarded to the Consultant.
B.
Elimination of Library Overdue Fines. (J. Chisaki)
Director Chisaki reported records are almost cleaning up patron records. Clearing up fines will free up
over 12,000 records and those cards will be active again. For the month of August, there will be another
Foods for Fines drive, and fines will be cleared off of patron's records if they bring in food. Records
clean up should be completed by end of August. Tote bags and window clings will be given away to help
advertise elimination of fines.
NEW BUSINESS
A.
Election of Officers (C. Silva)
Vice President Wismar nominated President Silva for another term as President. Board Member Bales
nominated Vice President Wismar for another term as Vice President. President Silva called for a vote to
approve the slate, which passed with a 4-0 vote.
B.
Friends of the Library. (J. Chisaki)
The Friends have three new Board Members, but Director Chisaki hasn't met them yet. The Live @ the
Library concert series dates are set and tickets go on sale in August. September 14 is the first concert,
October 12 is the second, and November 16 is the third. Tickets are $40 for each concert, or $100 for the
series. The Friends Volunteer Appreciation event at Dragon Rouge is on July 25, and the Board should
have received their invites. The next Friends meeting is July 22, 2019
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron would like to put up a small exhibit about fossils as an ongoing exhibit for Children. The
Children's supervisor responded and thanked the patron for his offer. The Library doesn't have the space
nor the staff to take care of the exhibit, but the Boys and Girls Club or Girls Inc. may have the time and
space for such a program.",LibraryBoard/2019-07-10.pdf
LibraryBoard,2019-07-10,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
July 10, 2019 Meeting
LIBRARY BOARD COMMUNICATIONS
President Silva shared that she attended the Friends Book Sale and the Andy Warhol Art Docent program.
She is excited to attend the Maker's Faire on August 11 where she and some Friends members will be
making items out of books.
DIRECTOR'S COMMENTS
Director Chisaki informed the Board that the City is hosting an employee appreciation picnic at Jean
Sweeney Park on July 18, and the Library will be open from 1:30 to 5:00 so staff can attend.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:07 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2019-07-10.pdf
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TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD SPECIAL MEETING
WEDNESDAY, AUGUST 7, 2019
The special meeting of the Alameda Free Library Board was called to order at 6:05 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Amber Bales, Board Member
Kathleen Kearney, Board Member (arrived 6:16)
Joyce McConeghey Board Member
Absent:
Dorothy Wismar, Vice President
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
WORKSHOP ON LIBRARY STRATEGIC PLAN PROJECT
Director Chisaki introduced Ruth Metz, the consultant for the Library's Strategic Plan. Ruth had five
questions for the Board to help sculpt the proposal she is developing for the Board. The Strategic Plan
Committee will advise the Board, which advises the Library Director and City Council. There will be
three committee meetings: September 7, October 5, and November 2. Each meeting will be 2.5 hours,
including hospitality. The Board is invited to all sessions. Ruth will also meet with Library staff to get
their input on the Library's vision, mission and roles and determine whether the Library is resourced to
fulfil the roles. The new Strategic Plan will build upon the previous plan. There should be a draft plan by
the November Committee meeting. Board Member Kearney asked if there statistics to measure if goals
were accomplished. Director Chisaki responded that there are ways to measure and adjustments had been
made to which made goals more manageable. Ruth asked the Board to share their hopes and dreams for
the Library and the community and the Board shared their responses. Board Member McConeghey will
be the Chair of the Committee and Board Member Kearney will be a member of the Committee, and they
will report out to the Board.
PUBLIC COMMENT (Agenda Item Only)
None.
ADJOURNMENT
The meeting was adjourned at 7:49 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2019-08-07.pdf
LibraryBoard,2019-09-11,1,"CITY
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ORATEIO
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, SEPTMBER 11, 2019
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
Amber Bales, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
Maria McCord introduced herself to the board. She is currently working on an MLS degree to become a
librarian, and is here to observe.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of July and August, 2019.
*B.
Draft Minutes of the Regular Library Board Meeting of July 10, 2019, and the Special Library
Board Meeting of August 7, 2019.
*C.
Library Services Report for the Month of June and July, 2019.
*D.
Financial Report Reflecting FY19/20 Expenditures by Fund for July and August, 2019.
*E.
Bills for Ratification for the Months of July and August, 2019.
Director Chisaki shared with the board that the Library's IT Systems Analyst Matt Hagedorn has started
working. She is happy to have him on board and he is happy to work here. The first round interviews for
the Librarian I School Resource Services Liaison are set for September 19, 2019. The part-time Library
Specialist interviews are tomorrow and there are two openings for the position.",LibraryBoard/2019-09-11.pdf
LibraryBoard,2019-09-11,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
September 11, 2019 Meeting
The Fine Free press release went out. KTVU had posted an article about it on their webpage. Director
Chisaki showed the board the window clings and bags that are going to be given away to patrons.
The board was asked to wear the Fine Free shirts, along with staff, during the kick-off week.
Board Member McConeghey asked about the amount of food collected for the food bank. Director
Chisaki shared that we haven't received the total weight from the food bank, but they had to pick up three
times, so there was a reasonable amount collected. For the month of August, the main library waived
$2,974.93, and the Bay Farm branch waived $291.90, and the West End branch waived $452.30, for a
total of $3,719.13 The patron database is being cleaned up and 79,000 accounts are being cleared. The
Library will discontinue the Student Connect Code program and full service cards will be reactivated.
The Library is applying for a mini-grant asking for funding of five hotspots and five tablets to allow staff
to go out to more locations at once and issue cards.
Vice President Wismar moved to accept the Consent Calendar. Board Member McConeghey seconded
the motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Strategic Plan Status Update. (J. McConeghey & J. Chisaki)
Board Member McConeghey reported that the first Strategic Plan Team meeting was on Saturday,
September 7, 2019. The focus of the meeting was the vision for Alameda and the role of the Library in
achieving the vision. Board Member Kearney brought up the lack of diversity of the team, but that it does
represent the population of the city of Alameda. Director Chisaki will be sending the work from
Saturday's meeting to an employee of the Community Development Department that cannot attend on
Saturdays. She will be asked to review and find holes, as she is a person of color and a parent of
elementary school aged children. She leads the city's homeless team, census count team, and has a deep
knowledge of the needs and the hard to reach populations, so she will fill a lot of the gaps. There is a
good working group, but if there are holes, the consultant can do targeted interviews. Library staff is
tasked with thinking about what it is that we want to be able to do, how we are presenting ourselves to the
community, and how we're remaining relevant. At the All Staff meeting on October 14, 2019, staff will
go through same exercise that the board will have completed the week before, so their input will be
included in the strategic plan.
B.
Elimination of Library Overdue Fines. (J. Chisaki)
This item was discussed during the Director's Report under the Consent Calendar.
NEW BUSINESS
A.
Friends of the Library. (J. Chisaki)",LibraryBoard/2019-09-11.pdf
LibraryBoard,2019-09-11,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
September 11, 2019 Meeting
The Live at the Library concerts are sold out. The City Manager and his wife will be at the October
concert. The new Assistant City Manager enjoys jazz and if he is welcome to take the Director's extra
tickets for the November concert. The Friends had such a great time making things at the Alameda Mini
Maker Faire, they will be making wreaths out of book pages to sell at the fall book sale. They are coming
up with new ideas to raise money. The Friends are collaborating with the Alameda Museum on a Black
History Month program in February.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
President Silva shared that she will be working at all three concerts and at the book sale on Friday night.
Board Member McConeghey volunteered at the book sale, but didn't enjoy it. Director Chisaki will send
her the email of the volunteer coordinator to let them know. The sale made between $18,000 and $20,000.
DIRECTOR'S COMMENTS
Director Chisaki informed the board that the Friends got in touch with Susan Davis with the Alameda
Unified School District. She has agreed to send teachers the info on the teachers' book sale. She will ask
if she can share each teachers email with the Library's School Resource Services Liaison to add them to
our mailing list.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Maria McCord shared with the board that she is grateful of the timing of the meeting that she's attended
and the timing of the Strategic Plan process. She appreciates how the library is committed to filling the
gaps and reaching those that are underserved. She asked if she can share the plan information with her
classes. Director Chisaki reminded her that it is a draft and not the final plan, and she will email more
information on the city's demographics.
ADJOURNMENT
The meeting was adjourned at 7:12 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2019-09-11.pdf
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 13, 2019
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
None.
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
Sheila Durkin introduced herself to the board. She is the Chair of Alameda's League of Women Voters
(LWV) of Centennial Committee and asked if the library is planning any events to recognize the centennial
year of the 19th amendment. Director Chisaki responded that the library is planning on doing a display in
March for Women's History Month. In addition, the Adult Services division is looking for a possible
presenter and showing the film, ""Iron Jawed Angels."" The LWV would like to have a themed banner contest
for middle and high school students and hang them at intersections on Park Street and Webster Street and
asked if the library would also display some of the posters in early July. Director Chisaki responded that it
depends on the size, how they are mounted, and if the posters will be damaged if the public touches them.
The LWV would be responsible for hanging and taking down the posters. Sheila thanked the Board and
said she appreciates the staff of the library.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of September and October,
2019.
*B.
Draft Minutes of the Regular Library Board Meeting of November 13, 2019.
*C.
Library Services Report for the Month of August and September, 2019.
*D.
Financial Report Reflecting FY19/20 Expenditures by Fund for September and October, 2019.",LibraryBoard/2019-11-13.pdf
LibraryBoard,2019-11-13,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
November 13, 2019 Meeting
*E.
Bills for Ratification for the Months of September and October, 2019.
Director Chisaki reported that the library was positioned to be a fresh air facility with the smoke
emergency and changed out the air filters. The Assistant City Manager toured the branches. He is the
first from the City Manager's office to ask for a tour. The new full time School Resource Services Liaison
has started and is working on expanding programs. The Friend's book sale was very successful. Friends
Board Member Luzanne Eng received the City's Community Service Award in the Board Member of a
nonprofit category.
Board Member Kearney moved to accept the Consent Calendar. Board Member Bales seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Strategic Plan Status Update. (J. McConeghey & J. Chisaki)
Director Chisaki welcomed Strategic Plan Consultant, Ruth Metz, to the meeting. Consultant Metz
presented the Board with the draft Plan and reviewed the contents. She explained the statistics and goals
and explained that this may be more than a 5-year plan. Vice President Wismar gave suggestions to get
the word out about the library being a community anchor, community builder, and community connector,
so the public is aware of all that the library has to offer. Board Member McConeghey commended
Consultant Metz at being masterful at getting the team to participate at the meetings.
B.
Elimination of Library Overdue Fines. (J. Chisaki)
Director Chisaki reported that the library received a complaint letter about the library's decision to
eliminate fines and how it removes learning opportunities for children in particular. Director Chisaki
responded that she agrees that checking out library materials is a learning opportunity, there are still
consequences if items are not returned, or are damaged. Since fines have been eliminated, there has been
an increase in customers returning to the library and overdue items are being returned. The elimination of
fines was never a matter of budget or staffing, we wanted to give access to technology, materials both
digital and literary, as well as welcome our returning users back to our library.
NEW BUSINESS
A.
Friends of the Library. (J. Chisaki
Karen Butter will continue as president and Kumar Fanse will continue as Vice president of the Friends
Board. There will be a new treasurer after the first of the year. The Friends' book sale raised approximately
$22,000 at their book sale. The last concert is this Saturday, November 16. It has been a great concert
series and people have already signed up as sponsors for next year's series. The next friends meeting is on
November 25. They will vote on the funding request from staff for 2020.",LibraryBoard/2019-11-13.pdf
LibraryBoard,2019-11-13,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
November 13, 2019 Meeting
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Vice President Wismar attended the Live @ the Library concert and spoke with the City Manager.
President Silva worked at the first two concerts and will be working at the third. She also worked at the
book sale.
DIRECTOR'S COMMENTS
Director Chisaki informed the board that the Census is hosting a table on Monday to recruit workers. The
library will have a link to the Census on every public computer when the census filing period opens. Hard
to reach groups will be hosted in the computer lab. The library is currently working on the National Park
Service Japanese American Containment Site Grant in the amount of $220,600.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:35 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2019-11-13.pdf
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MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JANUARY 8, 2020
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
None.
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of November and
December, 2019.
*B.
Draft Minutes of the Regular Library Board Meeting of November 13, 2019.
*C.
Library Services Report for the Month of October and November, 2019.
*D.
Financial Report Reflecting FY19/20 Expenditures by Fund for November and December, 2019.
*E.
Bills for Ratification for the Months of November and December, 2019.
Director Chisaki reported interviews for the librarian positon will held next week. Part time librarian
positions will be filled after. Two library aides have been hired. There is a patron in particular that will
be asked not to come back to the library because of his behavior. Fine free is going well and circulation
has gone up. Children's received a grant to do early education and their first meeting is next week. Vice
President Wismar asked to delete the extra letter in her name under the Unfinished Business section of the
Draft Minutes.",LibraryBoard/2020-01-08.pdf
LibraryBoard,2020-01-08,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
January 8, 2020 Meeting
Vice President Wismar moved to accept the Consent Calendar. Board Member Kearney seconded the
motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Strategic Plan Status Update. (J. Chisaki)
Director Chisaki presented the Board with the numbers from the draft Short Form of the Strategic Plan.
The Board was asked if those are the numbers the Board preferred to see or were there other numbers that
should be included. Vice President Wismar asked Director Chisaki to call out trends and choose which
numbers are most important and should be included in the report. Director Chisaki will take this
opportunity to revise the format of the report to provide a better picture of the trends. Kathleen requested
to see a five-year spread to see how they match up with the strategic plan, so progress can be tracked.
Director Chisaki explained that the numbers will be on the website and updated every year so it will be
archived. Director Chisaki provided copies of the completed Strategic Plan to the Board and went over
the content.
B.
Elimination of Library Overdue Fines. (J. Chisaki)
Director Chisaki reported that circulation numbers are going up and it's going well. Cash are now
balanced three times per week instead of every day because less cash is taken in.
NEW BUSINESS
A.
Meeting Schedule for 2020, Specifically November 11, 2020. (J. Chisaki)
Director Chisaki asked the Board when the Library Board meeting should be moved to since November
11, 2020 is a holiday. The Board decided November 18, 2020 will be the new meeting date.
B.
Friends of the Library. (J. Chisaki
The next friends meeting is in 2 weeks and they haven't met since November. They voted in new officers.
Bill Gibbs gave his last financial report as the Friends Treasurer. They are planning a Black History Month
program on February 2, 2020 and there will be an art docent program on February 10, 2020. In March, Iron
Jawed Angels will be shown for Women's Suffrage.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A Patron complained about the movie choices for the monthly movie night because they have become too
risqué. Supervising Librarian Campagna responded informing the patron that the film series will be
changing and there will be special film events to appeal to the Library's diverse community. The
patron",LibraryBoard/2020-01-08.pdf
LibraryBoard,2020-01-08,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
January 8, 2020 Meeting
was invited to attend Thoughtful Movie Tuesdays. They are carefully selected and tend to be more current,
thought provoking, and award winning films.
A patron complained that email reminders do not specify if overdue items are from Overdrive. Supervising
Librarian Romero responded that Overdrive is a third party vendor and cannot be sent to the Polaris ILS
databank to include notifications for e-content. The patron was informed that they can look at their
Overdrive account to see what the due date is and she will not have to worry about charges because those
items return automatically.
A patron complimented Lab instructor Trina Dikitanan and said she would make an excellent addition to
the full-time library staff when funds become available. Supervising Librarian Romero responded that Trina
is a vital part of our staff and we are hoping she will apply when the full-time position opens.
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney shared that the Oakland Museum is having a Hella Feminist Exhibit and a You
Are Here exhibit about maps and how they are developed. Board Member Kearney asked if we could put
together a group to attend a private tour. Director Chisaki responded that something similar had been tried
before, but transportation is a risk management issue that wouldn't be approved. President Silva attended
the Friends committee meeting and they are currently looking for a social media person. Director Chisaki
suggested advertising the exhibits if the Museum is part of the Discover & Go program, and people can go
on their own. President Silva attended the Friends Communication meeting and they are looking for
someone to their special media, such as Facebook and their website.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:22 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2020-01-08.pdf
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TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 11, 2020
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January &
February, 2020.
*B.
Draft Minutes of the Regular Library Board Meeting of January 8, 2020.
*C.
Library Services Report for the Month of December 2019 and January 2020.
*D.
Financial Report Reflecting FY19/20 Expenditures by Fund for January and February,
2020.
*E.
Bills for Ratification for the Months of January and February, 2020.
Director Chisaki reported Joy North has been hired as a full-time Librarian and will take over the
social media for the library. A part-time library specialist has been hired and will start next week.
Board Member Kearney congratulated Director Chisaki on receiving the Link+ Grant. It should
be implemented by the end of October 2020.",LibraryBoard/2020-03-11.pdf
LibraryBoard,2020-03-11,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
March 11, 2020 Meeting
There are no changes to the Draft Minutes of the 1/8/20 Library Board meeting.
Board Member Kearney moved to accept the Consent Calendar. Board Member McConeghey
seconded the motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Strategic Plan Status Update (J. Chisaki)
Director Chisaki presented the Board with Certificates of Appreciation for participating in on the
Strategic Planning Committee. The presentation at the City Council went well. The library is
asking for a fully loaded schedule with 5 full-time new hires. The City Manager asked for
alternate requests. The first alternate would add 31 hours to the current schedule and the
second alternate would add 7 hours. Council was interested in opening three days at the West
End Branch so children would have a place to go on school holidays, within the next fiscal year.
NEW BUSINESS
A.
Mid-Cycle Update (J. Chisaki)
Director Chisaki requested a grant match for Link+, the increased hours of library operation, and
two markers for the Japan Town Historical Walk.
B.
Friends of the Library (J. Chisaki)
Friends have partnered with the AAUW for a series of author events. They had a series of Black
History Month programs in February. They are working on the concert schedule for the fall. The
book sale is on the calendar for May 1-3, but can change. They are considering a weekend sale
in the Stafford Room or a parking lot sale in August.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None
LIBRARY BOARD COMMUNICATIONS
Vice President Wismar attended the Friends' Soul of the Nation docent presentation and
enjoyed it. Board Member McConeghey was hired at the Alameda Sun. In an article written
about the Library going fine free, they used the word, ""fee"" instead of ""fine.' Board Member
McConeghey explained to the publisher the difference between fines and fees, and he corrected
the online archive. President Silva attended the author series, the Library's Blacks in Alameda",LibraryBoard/2020-03-11.pdf
LibraryBoard,2020-03-11,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
March 11, 2020 Meeting
program and the Friends Communication meeting. Longtime Friends volunteer, John Quick
passed away.
DIRECTOR'S COMMENTS
Director Chisaki informed the board that Form 700s are due and can be done online. The Ethics
training is due by April 1st. Coronavirus is a moving target and changes all the time. All events
with more than 50 attendees should be postponed or cancelled. Janitorial service was asked to
step up cleaning and wipe all surfaces. Children's and Teen programming are cancelled until the
end of the month. The Library is working with the City Prosecutor on obtaining a Restraining Order
against one of the regular Library patrons that creates disturbances. The Census postcards will
go out tomorrow. Links will be on all public computers in the Library. There are only 10 questions.
If you don't submit by mid-April, you should receive a paper copy in the mail.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None
ADJOURNMENT
The meeting was adjourned at 7:12 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2020-03-11.pdf
LibraryBoard,2020-07-08,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, July 8, 2020
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of March, April, May,
and June, 2020.
*B.
Draft Minutes of the Regular Library Board Meeting of March 11, 2020.
*C.
Financial Report Reflecting FY19/20 Expenditures by Fund for March, April, May, and June,
2020.
*D.
Bills for Ratification for the Months of March, April, May, and June, 2020.
Director Chisaki reported that all three libraries closed on March 16, 2020. Full-time staff were
paid
their
regular
salary
for
a
period
of
time,
then
were
redeployed
or
used
their
personal
leave
banks to remain off work. The City paid part-time staff for approximately three weeks and then
were furloughed. Full-time staff returned in early June to train for curbside service. Curbside
service is now offered Monday - Friday from noon to 5:00 pm. After curbside service started,
Library Aides were brought back to help with shelving books. Supervising Librarian Eva Volin,
moved the Children's story times online from her home. Once Children's staff returned to work,",LibraryBoard/2020-07-08.pdf
LibraryBoard,2020-07-08,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
July 8, 2020 Meeting
they were able to help with story time. Adult services expanded online offerings. Funds were
moved from the print budget line to the eBook line. The State offered and paid for $3,000 worth
of eBooks that were added to the library's database. Board Member McConeghey mentioned that
she used the Library Takeout service and though it worked well and was nice to have access to
the library. The budget was adopted which included a one-time $25,000 for the Japantown
Markers and a grant match for the Link+ program. Board Member McConeghey mentioned that
she works at the Alameda Sun and they are interested in learning about the Japantown Markers
project so they can write about it. Director Chisaki will update her with the contact information.
Board Member McConeghey has all the newspaper editions since the libraries closed in March
and will get them to the Main Library for distribution. The building was a deep cleaned by the City's
cleaning service. The City now has an employee to spray all city buildings, so the library will be
sprayed each month. There is a wellness check-in station at the employee entrance. Board
Member Bales asked if any of the furloughed part- time staff can be brought back to work. Director
Chisaki responded that the library is bringing people back as there is work for them to do, so they
are beginning to trickle back. One part-time employees said she started another job and won't be
returning to the library. The last full-time hire resigned in April. The two senior librarians at the
branches are retiring in September. Two longtime part-time employees retired and moved out of
state. This is an opportunity to bring in new people and reassign responsibilities. Board Member
Kearney asked about the book quarantine process. Director Chisaki explained after books are
returned and have sat for three days, they are checked in and made available to be placed on
hold and checked out.
There are no changes to the Draft Minutes of the March 11, 2020 Library Board meeting.
Board Member McConeghey moved to accept the Consent Calendar. Board Member Bales
seconded the motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
None
NEW BUSINESS
A.
Election of Officers (J. Chisaki)
Board Member McConeghey nominated President Silva for another term as President. Vice
President Wismar seconded the nomination, which passed with a 5-0 vote. Board Member
Kearney nominated Vice President Wismar for another term as Vice President. Board Member
McConeghey seconded the nomination, which passed with a 5-0 vote.
B.
Current and On-Going Library Activities (J. Chisaki)
Staff is working on a limited reopening plan. The branches are not included at the moment. There
will be no public seating, no browsing the collection, and no use of the public restrooms. Patrons",LibraryBoard/2020-07-08.pdf
LibraryBoard,2020-07-08,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
July 8, 2020 Meeting
will be limited to five at a time and will have 20-30 minutes to use the computers on a first come,
first serve basis. There is a blood drive on Tuesday. The drive in May went well even though the
library was closed. There were 30 appointments and eight walk-ins. The library is waiting for a
price quote to convert current drinking fountains into water fill stations. The library is considering
resuming the Homebound service. Board Member McConeghey asked what the criteria to get the
service are. No formal criteria required, but mostly those in assisted living or infirmed in homes,
and those that can't get around well are the recipients of the service. The regular recipients will
be contacted when the program is up and running again. Vice President Wismar mentioned that
the service is listed on the library's website and asked if there have been any inquiries. Director
Chisaki responded that there have not been any.
C.
Friends of the Library (J. Chisaki)
The Friends are trying to find a way to raise money because the book sales and concerts have
been cancelled. They sent out letters asking for donations. Art Docent talks are now Zoom
programs. There are more attendees via zoom than when held in person. They are working on
selling the books they have in storage, by taking pictures of books and posting them online. Once
the books are paid for online, they are retrieved from storage and the patron picks them up at the
Main Library parking lot.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None
LIBRARY BOARD COMMUNICATIONS
President Silva attended the communication committee meeting and joined the Library Book Club.
Board Member Kearney has been placing lots of books on hold. Board Member McConeghey
attended some of the Art Docent Zoom programs.
DIRECTOR'S COMMENTS
Director Chisaki informed the board that he library is currently taking nominations for the Alameda
Poet Laureate which has been open since the middle of June. Director Chisaki asked that if
anyone on the board is interested in sitting on the selection committee, to let her know.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None
ADJOURNMENT
The meeting was adjourned at 7:19 p.m.",LibraryBoard/2020-07-08.pdf
LibraryBoard,2020-07-08,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
July 8, 2020 Meeting
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2020-07-08.pdf
LibraryBoard,2020-11-18,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 18, 2020
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of July August,
September and October, 2020.
*B.
Draft Minutes of the Regular Library Board Meeting of July 8, 2020.
*C.
Financial Report Reflecting FY20/21 Expenditures by Fund for July August, September and
October, 2020.
*D.
Bills for Ratification for the Months of July August, September and October, 2020.
Director Chisaki reported that with the recent change to the California COVID-19 purple tier,
nothing has changed with library services, as Library Takeout originally began while in the purple
tier. The statistics show numbers have gone down, but there is only one location open and with
limited hours. Based on that, the numbers are positive. The grab bags are very popular.
There are no changes to the Draft Minutes of the July 8, 2020 Library Board meeting.",LibraryBoard/2020-11-18.pdf
LibraryBoard,2020-11-18,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
November 18, 2020 Meeting
Board Member Bales moved to accept the Draft Minutes of the July 8, 2020 Library Board
meeting. Board Member McConeghey seconded the motion, which passed with a 5-0 vote.
Board Member McConeghey moved to accept the Consent Calendar. Board Member Kearney
seconded the motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
None
NEW BUSINESS
A.
Current and On-Going Library Activities (J. Chisaki)
The Library is working on a key card project. Hardware has been installed. The city is working
on what info will be included on the card. There will be some language indicating the employee
is a California disaster worker.
B.
Adding Temporary Amendments to the Library Behavior Policy (J. Chisaki)
The Library is working on a limited reopening plan to open the back of the library for computer
use. There will be four computers, a printing station, and a scanner. Library Takeout will continue
at the front of the building. Patrons are expected to practice physical distancing and wear a mask.
Before entering, Patrons will sign-in at a check-in station for a temperature check and
questionnaire. Masks will be provided to those that don't have one. This is being added to the
policy to make it official until further notice. Board Member Kearney suggested reordering the list
of preventative measures to practice. President Silva asked if the majority of staff are furloughed.
Director Chisaki responded that all full-time staff are working and a handful of part-time staff are
back. The Library completed 2nd interviews for three Senior Librarian positions. There were 18
original interviews, and 16 candidates made the list. From the 16 candidates, 10 accepted for 2nd
round interviews. Library Technician recruitment closed with 116 applications. There are three
open positions.
Vice President Wismar moved to accept the language for the Temporary Amendments to the
Library Behavior Policy, with the amendment requested by Board Member Kearney to reorder
the list. Board Member Kearney seconded the motion, which passed with a 5-0 vote.
C.
Friends of the Library (J. Chisaki)
Attendance for the Friends virtual programs have been amazing. The Library has always hosted
an inauguration viewing party and the Friends asked if the Library will be opening for the
Presidential Inauguration in January of 2021. Director Chisaki is trying to think of safe way to do
so.",LibraryBoard/2020-11-18.pdf
LibraryBoard,2020-11-18,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
November 18, 2020 Meeting
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
There were two compliments received. The first was from a patron that thanked the Library for
joining Link+ and the second was from a patron thanking Library Technician Virginia Dermont-Hill
for her selection of Children's grab bags for her daughter.
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney has been making weekly visits to Library Takeout and the library selected
5 mystery books for her and she loved them.
DIRECTOR'S COMMENTS
Director Chisaki informed the board that Consultant Ruth Metz said hello to the Board and hopes
they are all well.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None
ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2020-11-18.pdf
LibraryBoard,2021-01-13,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JANUARY 13, 2021
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of November and
December, 2020.
*B.
Draft Minutes of the Regular Library Board Meeting of November 18, 2020.
*C.
Modified Library Services Report for the Months of November and December, 2020.
*D.
Financial Report Reflecting FY20/21 Expenditures by Fund for November and December,
2020.
*E.
Bills for Ratification for the Months of November and December, 2020.
Director Chisaki reported that the Library's limited reopening plan has been paused after the spike
from Thanksgiving. The City is allowing staff to work from home if they can. Library Takeout is
continuing as their numbers remain steady. Work has started on the limited reopening plan 3.0
with limited public access on the first floor only. There will be runners to retrieve items from the
second floor. Patrons can make appointments and spend an hour in the building to get what they",LibraryBoard/2021-01-13.pdf
LibraryBoard,2021-01-13,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
January 13, 2021 Meeting
need. There will be a few computers, and access to the reference librarian. After an hour, patrons
will be cleared out of the building and cleaning will be done before the next group enters. The
closure has allowed for repairs to be made in throughout building. Three new staff members will
start on Tuesday. There is still one Librarian position vacant. The Library's YouTube channel is
up and running. The Library received a First Five grant from Alameda County which funded story
time kits to give away to children ages 0 - 5 years. They come in multiple languages. Board
Member McConeghey mentioned that the Alameda Sun is interested providing local publicity on
the National Park Service Japanese American Containment Site Grant Project and the Japantown
Historical Markers project. The Alameda Museum will be another outlet for the National Park
Service Japanese American Containment Site Grant Project once it's completed. Director Chisaki
will let Board Member McConeghey know once we're ready for the Alameda Sun to advertise.
Board Member Kearney complimented staff working Library Takeout. Director Chisaki will pass
along the compliment on to staff.
There are no changes to the Draft Minutes of the November 18, 2020 Library Board meeting.
Board Member Kearney moved to accept the Consent Calendar. Board Member McConeghey
seconded the motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
None
NEW BUSINESS
A.
Current and On-Going Library Activities (J. Chisaki)
The West End branch is having work done to change the landscaping and widen the walkway at
the back entrance. The Bay Farm branch's outdoor book return bin has been locked because
urine has been poured inside a number of times. Board Member Kearney mentioned the series of
talks that the Friends are sponsoring and how incredible they are. Director Chisaki mentioned
how with Zoom programs, they are able to get authors from around the country and some of the
viewers are from out of the country. The next Friends meeting is on January 25. The Friends had
hand written holiday cards for each Library staff member. Since they weren't able to purchase
lunches for staff during Library Week in April, they offered to buy the holiday lunch and gave boxed
lunches from Togo's with the holiday cards attached.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.",LibraryBoard/2021-01-13.pdf
LibraryBoard,2021-01-13,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
January 13, 2021 Meeting
LIBRARY BOARD COMMUNICATIONS
Board Member McConeghey is attending a lot of the Friends' author talks. Board Member
Kearney started reading Sourdough which is a book for an upcoming author talk. President Silva
attended the Friends' January Communication Committee meeting and is enjoying the author talks
and art docent programs. She also shared that the American Association of University Women
has come into some money and has been able to give funding to six different organizations in
Alameda, and if anyone knows of an organization in need to let her know.
DIRECTOR'S COMMENTS
Director Chisaki informed the board that the City is preparing to become a vaccine site, if
necessary. Firefighter Paramedics are going out to assisted living facilities to administer vaccines.
Most of the City's public safety have been vaccinated.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None
ADJOURNMENT
The meeting was adjourned at 7:08 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2021-01-13.pdf
LibraryBoard,2021-03-10,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 10, 2021
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Dorothy Wismar, Vice President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January and
February, 2021.
*B.
Draft Minutes of the Regular Library Board Meeting of January 13, 2021.
*C.
Modified Library Services Report for the Month of January, 2021.
*D.
Financial Report Reflecting FY20/21 Expenditures by Fund for January and February,
2021.
*E.
Bills for Ratification for the Months of January and February, 2021.
Director Chisaki reported Library Takeout is going well. Phases 2.5 and 3.0 limited reopening
plans have been completed. The West End branch's landscaping project has been completed and
looks great. The Red Cross Blood Drive was held yesterday and they exceeded their goal and
expressed their appreciation for the library continuing to host the quarterly drives. The
Containment Site Grant through the National Park Service is moving forward. A temporary
website has been created to display some of the work that has been collected, and for people to",LibraryBoard/2021-03-10.pdf
LibraryBoard,2021-03-10,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
March 10, 2021 Meeting
help identify the individuals in the photographs and show camp artifacts. The Japantown Historical
Marker project is moving forward and expected to be completed by September. The next meeting
will be held in person so the team can review and discuss the draft logos. The Friends' programs
are going well. Almost 3000 people have attended their virtual programs since the beginning of
the year, and they have received approximately $300-$500 per month by asking for donations
during the programs. The Friends received a check from the American Association of University
Women to buy materials about women and girls. Alameda Reads is still doing distance tutoring,
learning, and book club. It's still unknown when the building will reopen for them. Board Member
Kearny asked if she could ask her friend that grew up in Oakland if her family can identify anyone
in the photos for the Containment Site project. Director Chisaki suggested sending her the link to
the website.
There are no changes to the Draft Minutes of the January 13, 2021 Library Board meeting.
Board Member Kearney moved to accept the Consent Calendar. Board Member Bales
seconded the motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
None
NEW BUSINESS
A.
Current and On-Going Library Activities (J. Chisaki)
Director Chisaki mentioned the Library will reopen soon to a limited number of people.
B.
Seed & Tool Library @ Jean Sweeney Open Space (J. Chisaki)
Alameda Recreation and Parks Department (ARPD) Director, Amy Wooldridge, is applying for a
state grant to develop the western portion of the Jean Sweeney Open Space Park. The
community was surveyed to see if there should be any changes to the original plan for the space.
The Seed & Tool Library is ranked as one of the top items to include in the plan. ARPD plans on
providing the space and the shell of the building. The Library is responsible for the buildout such
as buying shelving and tools. The Friends have agreed to pledge $75,000 for the buildout.
Director Chisaki asked the board if there is anything specific they would like to see in the Seed &
Tool Library. President Silva asked if there is an opportunity to include historical pictures of Bay
Farm farming. Director Chisaki said it's possible if there is enough funding to do so.
C.
Friends of the Library (J. Chisaki)
The Friends are doing a quarterly newsletter, and now a monthly news release of their upcoming
programs as a reminder for people to register for them. They are looking for people to join their
board.",LibraryBoard/2021-03-10.pdf
LibraryBoard,2021-03-10,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
March 10, 2021 Meeting
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney attended several Friends' events, including two African American Art
Docent Talks, which she thought were fabulous. She attended an author group, which she thought
was interesting. She recommended the Friends' programs, particularly the art shows, to her
colleagues in the art department at the Oakland Museum. Board Member McConeghey also
attended the African American Art Docent Talks and was impressed. President Silva registered
for many programs and learned a lot. Vice President Wismar hasn't attended many programs,
but is a beneficiary of not being fined for overdue books. Board Member Bales also attended the
African American Art Docent Talk. President Silva asked Director Chisaki if the Library has taken
action on the Library's Dr. Seuss collection as some titles are now valuable now that they've gotten
a lot of attention. Director Chisaki responded that the library stopped ordering the six titles years
ago and only have two of the titles still in the collection. When they are weeded out they are not
replaced.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Kristina Moody introduced herself to the board and shared that she wants to be more civically
involved and was interested in attending this meeting. She enjoyed hearing the reopening plans
and appreciates the Library balancing demands of the patrons that are ready to come back and
those that are not.
ADJOURNMENT
The meeting was adjourned at 6:48 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2021-03-10.pdf
LibraryBoard,2021-05-12,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 12, 2021
The regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Cynthia Silva, President
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
Dorothy Wismar, Vice President
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of March and April,
2021.
*B.
Draft Minutes of the Regular Library Board Meeting of March 10, 2021.
*C.
Modified Library Services Report for the Month of February and March, 2021.
*D.
Financial Report Reflecting FY20/21 Expenditures by Fund for March and April, 2021.
*E.
Bills for Ratification for the Months of March and April, 2021.
Director Chisaki updated the Board on staffing changes, and the library's upcoming reopening
phases. There have been positive comments on social media about the limited reopening. The
LED lighting project is moving forward and is expected to be completed by the end of the fiscal
year. It will have paid for itself in four years, so the library will be saving money after that. A
portion of the project is being paid for by a grant from Alameda Municipal Power. The Containment
Site Grant and the Japantown Historical Marker project are both moving forward and on a parallel
timeline. Alameda Reads are still working remotely, but they come in the office when the can.",LibraryBoard/2021-05-12.pdf
LibraryBoard,2021-05-12,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
May 12, 2021 Meeting
They have virtual book groups and mail out materials to the learners, so they are still able to teach
the learners.
There are no changes to the Draft Minutes of the March 10, 2021 Library Board meeting.
Board Member McConeghey moved to accept the Consent Calendar. Board Member Kearney
seconded the motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Seed & Tool Library @ Jean Sweeney Open Space (J. Chisaki)
The grant may be delayed to the end of summer so the library will have to wait to see if they will
be awarded any funding. The Friends have pledged $75,000 toward the project, and if it is not
in the spring campaign, it will be the fall campaign.
NEW BUSINESS
A.
Current and On-Going Library Activities (J. Chisaki)
There are free grab and go seed bags for planting season. Adult Services has brought back one
part-time employee to help with limited reopening. All other part-time employees were contacted
and given new expectations for when they return.
B.
American Rescue Plan Funding - Hotspot Lending Program (J. Chisaki)
The City is slated to receive approximately $18 million over the course of two years and various
departments have put in their requests for their portion. The Library requested $50,000 to offer
50 hotspots to library patrons.
C.
Friends of the Library (J. Chisaki)
The Friends have been working on their strategic plan and strategic goals. They will continue to
hold programs virtually once things reopen because they have a further reach with authors and
attendees. Publishers are offering authors for author talks. The Friends haven't had three book
sales and they are overstocked with boxes of books. They are not taking any book donations at
this time. The Friends bought an appreciation lunch for the library staff. The next meeting is on
5/24/21.
D.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS",LibraryBoard/2021-05-12.pdf
LibraryBoard,2021-05-12,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
May 12, 2021 Meeting
Board Member Kearney shared that the Library is the favorite spot for the Oakland Museum
Docents to watch all the programming and they are excited about it. Board Member McConeghey
shared that Kenny the Clown came has written a children's' book and left her a copy to give to the
Library. Director Chisaki explained that the book will go to the Children's supervising librarian
to
determine if it can be added to the collection. President Silva attended the communication meeting
and they discussed virtual programs and decided to continue with it because of the great
attendance.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Mari asked if the café will open again and Director Chisaki responded that it is expected to open,
but there is not date set. Kristina Moody has a child that attends Child Unique and they are
good about wearing masks and it's surprising how children under five can keep compliant.
Director Chisaki mentioned that this is the last board meeting for two of our members and if
anyone is interested, to put in an application at the City Clerk's office.
ADJOURNMENT
The meeting was adjourned at 6:57 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2021-05-12.pdf
LibraryBoard,2021-07-14,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 14, 2021
The
regular
meeting of the Alameda Free Library Board was called to order at 6:01 p.m.
ROLL CALL
Present:
Amber Bales, Board Member
Kathleen Kearney, Board Member
Joyce McConeghey Board Member
Absent:
Cynthia Silva, President
Dorothy Wismar, Vice President
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of May and June,
2021.
*B.
Draft Minutes of the Regular Library Board Meeting of May 12, 2021.
*C.
Modified Library Services Report for the Month of April and May, 2021.
*D.
Financial Report Reflecting FY20/21 Expenditures by Fund for May and June, 2021.
*E.
Bills for Ratification for the Months of May and June, 2021.
Director Chisaki updated the Board on the Library's reopening plan. The next phase of reopening
is August 16 with limited hours at Main and the branches. On September 7, the Library will restore
pre-COVID hours at all locations. The Dewey Café will not open until the end of the year. Masks
will be required in all City facilities. Staff now have key cards instead of using the key pad to go
through doors. The LED lighting project is nearing completion and the first floor of the Library is
already much brighter. WEB is getting a new AC unit, furnace, and water heater. With the new",LibraryBoard/2021-07-14.pdf
LibraryBoard,2021-07-14,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
July 14,2021 Meeting
AC unit, WEB can be a clean air/cooling center. A new drainage system has been installed at
BFI, so there should be no more flooding when it rains. The Containment Site Grant is moving
slowly, and an extension can be requested if needed. The Japantown Historical Marker project is
moving forward and completion is expected in September. Since the beginning of the calendar
year, the Friends have hosted over 4,000 people at their various programs. They are looking to
do hybrid of virtual and in-person programs once in person programs are allowed because virtual
programs are so well attended. Book sale dates have been reserved for October 2022.
There are no changes to the Draft Minutes of the May 12, 2021 Library Board meeting.
Board Member Kearney moved to accept the Consent Calendar. Board Member Bales
seconded the motion, which passed with a 3-0 vote.
UNFINISHED BUSINESS
A.
Current and On-Going Library Activities (J. Chisaki)
Director Chisaki shared updates earlier in the meeting.
B.
American Rescue Plan Funding - Hotspot Lending Program (J. Chisaki)
On July 20, the City Manager is taking a recommendation to City Council to fund $50,000 for a
Hotspot Lending Program for the Library over the next four years. The State Library has
received funding to do hotspot and laptop lending programs. The Library may qualify for this
and will be able to offer laptops as well as hotspots. This would also allow the City to keep the
American Rescue Plan Funding's $50,000 for other city projects.
NEW BUSINESS
A.
Election of Library Board President for FY 2021-22 (C. Silva)
Director Chisaki informed the Board that in-person meetings will resume in October, so the next
in-person Library Board meeting will be in November. Board Member Kearney nominated Board
Member Bales as President and Board Member McConeghey as Vice President. Board
Members Bales and McConeghey accepted their nominations. Board Member McConeghey
called for a vote to approve the slate, which passed with a 3-0 vote.
B.
Friends of the Library (J. Chisaki)
The Friends are working on strategic goals and would like to improve diversity, inclusion and
equity. Despite a dip in donations, they are able to contribute to the Library using their investment
account to make up the difference. Overall, they are doing well.",LibraryBoard/2021-07-14.pdf
LibraryBoard,2021-07-14,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
July 14,2021 Meeting
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney asked if the Library will be able to handle if there is a need for a
cooling/clean air center. Director Chisaki explained that Main will be open on weekends so it will
not be a problem. WEB can be a small cooling/clean air center once the new AC unit is installed.
President Bales mentioned that she found the Friend's You Tube channel and can watch
programs that were missed.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 6:53 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2021-07-14.pdf
LibraryBoard,2021-09-08,1,"CITY
OF
of
TERRA
ORATEL
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, SEPTEMBER 8, 2021
The regular meeting of the Alameda Free Library Board was called to order at 6:10 p.m.
ROLL CALL
Present:
Amber Bales, President
Joyce McConeghey Vice President
Kathleen Kearney, Board Member (arrived 6:35 p.m.)
Cynthia Silva, Board Member
Absent:
Dorothy Wismar, Vice President
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of July and August,
2021.
*B.
Draft Minutes of the Regular Library Board Meeting of July 14, 2021.
*C.
Modified Library Services Report for the Month of June and July, 2021.
*D.
Financial Report Reflecting FY21/22 Expenditures by Fund for July and August, 2021.
*E.
Bills for Ratification for the Months of July and August, 2021.
Director Chisaki reported that all three libraries are open at pre-COVID hours. Physical distancing
and masks are required. Adult and Teen programs are scheduled to start in September.
Children's programs are not starting yet, but there are plenty of virtual programs and story times.
The café will likely open in January. The LED lighting project is complete and paid for. The library",LibraryBoard/2021-09-08.pdf
LibraryBoard,2021-09-08,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
September 8, 2021 Meeting
is much brighter, especially in the copier alcove. The project will pay for itself in 3.5 years. The
National Park Service Grant is slowly moving forward. The Japantown Historical Marker Project
is ready to unveil the mockup of the markers. Rhythmix Cultural Works is scheduled to do an
artwalk event on Friday, September 17. There will be a celebration once the markers are finished
in Spring 2022. Alameda Reads has been moving forward with the literacy program while their
building is closed. Vice President McConeghey commented that the Japantown Historical Marker
artwalk event will be on the front page of the Alameda Sun that week.
There are no changes to the Draft Minutes of the July 14, 2021 Library Board meeting.
The library's WiFi has changed, so the numbers reported are lower, but more accurate. The
door count numbers are almost back to normal.
Vice President McConeghey moved to accept the Consent Calendar. President Bales seconded
the motion, which passed with a 3-0 vote.
UNFINISHED BUSINESS
A.
Status of New Library Board Members (J. Chisaki)
Director Chisaki introduced the two nominees for the Library Board. They will be sworn in by the
November meeting. Board Member Nominees Strickler and Kanji shared that they are excited
and looking forward to working with the Board.
B.
Current and On-Going Library Activities (J. Chisaki)
Director Chisaki shared that the library is waiting to see what is happening with the Delta variant
before deciding to put the furniture back. It is not clear how long Zoom meetings will continue.
All boards and commissions will take the lead from the City Council. An extension to the Order
may be signed to extend the ability for boards and commissions to continue Zoom meetings.
C.
American Rescue Plan Funding - Hotspot Lending Program (J. Chisaki)
The library is looking at a couple vendors to get the Hotspots, and collecting policies to look at
what other libraries are doing for their hotspot lending programs. The program will start small
and expand if necessary.
NEW BUSINESS
A.
Friends of the Library (J. Chisaki)
The Friends are continuing with virtual meeting until the end of December. They are considering
doing a hybrid format for some of their art docent programs. Their programs have been drawing
200-
300
people. The Friends have missed three of their big O'Club book sales. Two book sales",LibraryBoard/2021-09-08.pdf
LibraryBoard,2021-09-08,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
September 8, 2021 Meeting
usually bring in approximately $40,000-$45,000. Without the sales, the Library is asking for more
money than the Friends bring in. They are working on converting their book sorting room to a
bookstore. There are over 1,000 boxes of books waiting for the next book sale.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
The first was a compliment to two staff members, Brian and Peter. They were a great help to get
work done before computer system shut down for the day. They were very courteous and
professional.
The second was a compliment that said everyone is helpful and knows the library well. Especially
the Reference staff, and Rosemary is the best.
LIBRARY BOARD COMMUNICATIONS
Vice President McConeghey attended many of the Friends Zoom programs and she is impressed.
Board Member Kearney agrees and continues to spread the word about all the good things the
Friends are doing. President Bales attended the Wangechi Mutu talk and is enjoying all the other
art docent talks. President Bales was surprised by the Friends' August 8 newsletter that included
a section about a local blogger that discussed repurposing the vacant Carnegie Library building
for housing. Director Chisaki explained that the building would not be suited for housing and would
take a lot of renovations to bring it up to today's standards.
DIRECTOR'S COMMENTS
The City Manager gave shout out to the Library saying all three locations are open again. He
appreciates staff getting all three libraries open back to their pre-COVID hours. He also thanked
the staff for providing library services throughout the pandemic. Director Chisaki has conveyed
that to the staff.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 6:53 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2021-09-08.pdf
LibraryBoard,2021-11-10,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, NOVEMBER 10, 2021
The regular meeting of the Alameda Free Library Board was called to order at 6:06 p.m.
ROLL CALL
Present:
Amber Bales, President
Joyce McConeghey Vice President
Dimple Kanji, Board Member
Kathleen Kearney, Board Member
Sara Strickler, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of September and
October, 2021.
*B.
Draft Minutes of the Regular Library Board Meeting of September 8, 2021.
*C.
Modified Library Services Report for the Month of August and September, 2021.
*D.
Financial Report Reflecting FY21/22 Expenditures by Fund for September and October,
2021.
*E.
Bills for Ratification for the Months of September and October, 2021.
Director Chisaki reported that there was a small fire in a vent blower under the floor of the library.
Staff evacuated and waited at the designated assembly area in the City Hall parking lot until the
Fire Department cleared the building. The library closed for the day and reopened the next day.
The library is beginning to hold programs. Halloween was great and there were over 100 children",LibraryBoard/2021-11-10.pdf
LibraryBoard,2021-11-10,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
November 10, 2021 Meeting
that attended the puppet show. There were over 300 views in the one week it was up on the
library's YouTube Channel. Circulation numbers are close to pre-shutdown levels. Vice President
McConeghey was disturbed by the report of people abusing library staff members. Director
Chisaki explained that because they aren't raising their voices, and aren't threating staff, they can't
be asked to leave the library. Staff will get to the point they will explain they can no longer help
the patron. The Library is looking into hiring a part-time Library Services Officer that will be familiar
with the library's policies and can walk around the library and monitor things. The City has
switched to a new Enterprise Resource Planning system, so the Check Registers and the
Expenditure Status reports will look different going forward.
Vice President McConeghey moved to accept the Consent Calendar. Board Member Kearney
seconded the motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Status of New Library Board Members (J. Chisaki)
Board Member Strickler is excited to join the board and has watched many of the meetings on
Zoom. She works as a Service Designer and is excited to learn about the library's space.
Board Member Kanji is a heavy library user, and is a pharmacist in Alameda.
B.
Current and On-Going Library Activities (J. Chisaki)
Director Chisaki shared the branch libraries have come up with great ideas and created things
such as a scavenger hunt, elaborate displays, and trick or treat bags, since they aren't able to
do normal programming. The Friends had a fundraiser on November 1 at Books Inc. They were
able to fulfil most of the books on the wish lists of local schools. The library is encouraging
physical distancing and hoping to resume in person programming in the new year. The Library
Board can't meet in person until the City Council starts meeting in person. There is unspent
Library Bond money, and requests were submitted to pay for the overrun of the LED lighting
project at Main, the West End Library water heater project, the water bottle fill stations,
refinishing all wooden tables at Main, and HVAC parts replacement. $300,000 will go toward the
future Seed and Tool Library at Jean Sweeney Park.
C.
American Rescue Plan Funding - Hotspot Lending Program (J. Chisaki)
The decision to move forward with the project will be made after the December 7th Council
Meeting. City Council will be asked to decide what projects to approve to use the funds.
Hotspots will be available for a three week check out with a renewal. There are no overdue fees
and if it doesn't come back, the service will be turned off. Customer service comes from the
company the Library will contract with.",LibraryBoard/2021-11-10.pdf
LibraryBoard,2021-11-10,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
November 10, 2021 Meeting
NEW BUSINESS
A.
Friends of the Library (J. Chisaki)
The Friends will do a retreat next year for their Board Members. The next meeting is on November
22 and they are hoping to have their election. They approved the Library's $42,000 request for
program funding which covers items such as prizes, refreshments, materials and supplies,
honorariums. Programs will continue on Zoom, which has allowed for more people to attend from
all over the world.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney asked when the volunteer program at the Library will resume. Director
Chisaki responded that the new Volunteer Coordinator has just been hired and he will be the lead
to recruit volunteers, so it should start after the new year.
DIRECTOR'S COMMENTS
Director Chisaki will be sending a small gift in the mail for the Board Members.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:12 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2021-11-10.pdf
LibraryBoard,2022-01-12,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JANUARY 12, 2022
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Amber Bales, President
Joyce McConeghey Vice President
Dimple Kanji, Board Member
Kathleen Kearney, Board Member
Sara Strickler, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of November and
December, 2021.
*B.
Draft Minutes of the Regular Library Board Meeting of November 10, 2021.
*C.
Modified Library Services Report for the Month of October and November, 2021.
*D.
Financial Report Reflecting FY21/22 Expenditures by Fund for November and December,
2021.
*E.
Bills for Ratification for the Months of November and December, 2021.
The Library is not yet fully open, but continues to offer programs. The door counts are still down,
but staff are brainstorming ideas to bring patrons in. Grogu Library Cards have arrived and they
are very popular. Patrons can come in and apply for a new card or purchase a replacement card.
The Lucky Day Collection has launched and is considered a success. The funding for hotspots",LibraryBoard/2022-01-12.pdf
LibraryBoard,2022-01-12,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
January 12, 2022 Meeting
was approved and Director Chisaki and Library supervisors will be meeting with Verizon to discuss
their program. The grant project had to reschedule interviews due to the COVID surge. Board
Member Strickler asked how the Library's website changes are prioritized. Director Chisaki
explained that most changes are on the back end to make it more seamless and user friendly.
Director Chisaki welcomed any comments for the team to incorporate.
There are no changes to the Draft Minutes of the November 10, 2021 Library Board Meeting.
Board Member Kearney moved to accept the Consent Calendar. Vice President McConeghey
seconded the motion, which passed with a 5-0 vote.
UNFINISHED BUSINESS
A.
Current and On-Going Library Activities (J. Chisaki)
The Board letter includes the link to the Sunshine Ordinance training video. Vice President
McConeghey asked if there is a way for the Board to certify that the training has been
completed, and Director Chisaki responded that nothing has been sent out at this time. The
Form 700 request will be coming soon. Volunteers are still on hold, but when they come back,
vaccination verification will be required. Board Member Kanji asked if the courtyard area behind
the Café could be used. Director Chisaki responded that it will be open and patrons are
welcome to sit outside.
B.
American Rescue Plan Funding - Hotspot Lending Program (J. Chisaki)
The update was given during the Director's Report under the Consent Calendar.
NEW BUSINESS
A.
Friends of the Library (J. Chisaki)
The Friends have concert dates reserved in March - May, but it's highly unlikely they will be held
that soon. The concerts may happen in the fall. The Café is opening February 7, 2022, and the
new bookstore is opening the first week of February. The bookstore will be open Thursday -
Saturday from noon until 4:00 p.m. There will be genre book sales to reduce their inventory. The
Friends Author and Docent programs continue online and have great attendance. Attendees are
from across the country and from other countries as far away as England and Australia. Board
Member Strickler asked if the Friends know where that traffic is coming from and if they post in
places that would reach that far. Director Chisaki responded that the Friends have a newsletter,
Facebook page and a webpage, but it's mostly word of mouth and from Docent associations. With
Zoom, presenters may be from anywhere. The Friends are interested in the Seed and Tool Library
and are willing to match the $300,000 that Director Chisaki requested from unspent Library Bond
funds.",LibraryBoard/2022-01-12.pdf
LibraryBoard,2022-01-12,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
January 12, 2022 Meeting
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron complained that the Teen Reading Room has tables with bad words/pictures on them
and requested they be covered up. Supervising Librarian Sierra Campagna responded that
funding was just approved to refinish the table tops and in the meantime, the tables will be covered
with paper and plexiglass.
A patron requested more books on Sikhism and more books in Punjabi language for both adults
and children. Supervising Librarian Sierra Campagna responded that additional books were
ordered for the adult collection, and the request was forwarded to the Supervising Librarian in the
Children's department to investigate possible additions to the Children's collection. The Library
also offers a service that provides a great deal of Punjabi language materials. It's the Library's
Link + service which is an interlibrary loan service and provides access to materials from over 60
public and academic libraries in California and Nevada, in many languages. The library is currently
in the process of analyzing the foreign language collections.
LIBRARY BOARD COMMUNICATIONS
Board Member Kanji used Link+ and it's awesome. Board Member Stickler saw the Lucky Day
books, but decided to leave them for patrons to check out. Board Member Kearney signed up to
be a book seller at the Friends' new bookstore. Vice President McConeghey has succeeded at
getting the Alameda Sun newspaper delivered to the Main branch and the West End branch. The
Bay Farm branch is being worked on.
DIRECTOR'S COMMENTS
Director Chisaki reported that the Library is doing an ILS update, but there shouldn't be any
interruption to services.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 6:48 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2022-01-12.pdf
LibraryBoard,2022-03-09,1,"CITY
OF
of
TERRA
ORATEL
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 9, 2022
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Joyce McConeghey Vice President
Dimple Kanji, Board Member
Kathleen Kearney, Board Member
Sara Strickler, Board Member
Absent:
Amber Bales, President
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January and
February, 2022.
*B.
Draft Minutes of the Regular Library Board Meeting of January 12, 2022.
*C.
Modified Library Services Report for the Months of December, 2021 and January, 2022.
*D.
Financial Report Reflecting FY21/22 Expenditures by Fund for January and February,
2022.
*E.
Bills for Ratification for the Months of January and February, 2022.
Director Chisaki reported that the City's mask mandate will end on Monday, March 14, 2022. Face
masks will be strongly encouraged within city buildings. The Dewey's Friends Café opened on
February 14, 2022. Eating is allowed outside in the courtyard only. In-person Children's
programming will begin the week of April 4. Ticketing system may be used to control the number
of people attending. The Grogu Library Card campaign is going well. The water bottle fill stations",LibraryBoard/2022-03-09.pdf
LibraryBoard,2022-03-09,2,"Page 2 of 3
Minutes of the
Alameda Free Library Board
March 9, 2022 Meeting
have been installed at the Main Library. The branches will have their installation completed within
the next week. The Red Cross Blood Drive was held yesterday in the Stafford Room, and it went
smoothly. The next drive will be on May 10, 2022. The Hotspot lending program is moving forward.
The contract was signed yesterday and the program is expected to launch in mid-April. The
internment camp grant and the Japantown marker project are slowly moving forward.
There are no changes to the Draft Minutes of the January 12, 2022 Library Board Meeting.
Board Member Kearney moved to accept the Consent Calendar. Board Member Strickler
seconded the motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Current and On-Going Library Activities (J. Chisaki)
Adult Services book clubs have been virtual, and it has not been decided when they will return to
in-person programming. Teen programs have been in-person since there have been no more
than 15 attendees and they can be spread out. Tech. Services Supervisor, Marlon Romero,
welcomes input from the board members on changes to the Library's webpage. Staff is
discussing changing library hours. Any changes wouldn't start until the new fiscal year. Board
Member Strickler asked if the change to the hours would be extending or limiting hours. Director
Chisaki responded that it would be a reshuffling of the existing number of hours. The City has
hired a firm to help organize its Equity, Diversity & Inclusion (EDI) program. Employees will be
pulled for interest groups, focus groups, and steering committees. Director Chisaki is pushing to
include part-time staff for more diversity.
B.
American Rescue Plan Funding - Hotspot Lending Program (J. Chisaki)
The Hotspot contract has been signed. Next steps include receiving the equipment, creating
policies and procedures, and obtaining packaging. The launch is expected in April.
NEW BUSINESS
A.
Friends of the Library (J. Chisaki)
The Café has opened. The bookstore has opened and is named Books for Friends (BFF). There
will be a pop-up book sale on Saturday, March 12, 2022 in the Stafford room. The bookstore will
open Thursday, March 17, 2022. It will be open Thursday - Saturday from 12:00 - 4:00 pm. The
Friends are continuing with virtual docent tours and author talks. They have hybrid programs in
the future.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
None.",LibraryBoard/2022-03-09.pdf
LibraryBoard,2022-03-09,3,"Page 3 of 3
Minutes of the
Alameda Free Library Board
March 9, 2022 Meeting
LIBRARY BOARD COMMUNICATIONS
Board Member Kearney is working at the Friends pop-up book sale and at the new bookstore.
Board Member Kanji asked if the Friends are doing set up for the book sale on Friday or if they
are doing a soft run. Director Chisaki responded that they are setting up on Friday. They will be
bringing boxes over from storage, unboxing books, and arranging the tables.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 6:45 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2022-03-09.pdf
LibraryBoard,2022-05-11,1,"CITY
OF
of
TERRA
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MAY 11, 2022
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Amber Bales, President
Joyce McConeghey Vice President
Dimple Kanji, Board Member
Kathleen Kearney, Board Member
Sara Strickler, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
Lisa Foster, Senior Transportation Coordinator for the City of Alameda, informed the board that a
new parking enforcement service will begin on May 23, 2022. This service includes improved
parking enforcement at the meters and of time limits in the Park Street and Webster Street areas,
which includes Oak Street near the Main Library. Once the program is expanded, enforcement of
time limits in the Main Library parking lot will be included. Director Chisaki asked Lisa for the
name of the of the appropriate contact in the Public Works Department to inquire about the size
of parking spaces in the main library parking lot. Lisa responded that Alan Ta is appropriate
contact.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of March and April,
2022.
*B.
Draft Minutes of the Regular Library Board Meeting of March 9, 2022.
*C.
Modified Library Services Report for the Months of February and March, 2022.
*D.
Financial Report Reflecting FY21/22 Expenditures by Fund for March and April, 2022.
*E.
Bills for Ratification for the Months of March and April, 2022.",LibraryBoard/2022-05-11.pdf
LibraryBoard,2022-05-11,2,"Page 2 of 4
Minutes of the
Alameda Free Library Board
May 11, 2022 Meeting
Director Chisaki reported that Assistant City Manager, Gerry Beaudin, was appointed Acting City
Manager on May 2, 2022 and will be leaving on May 17, 2022 to become the City Manager for the
City of Pleasanton. City Council will discuss in closed session on May 17, a contract for Dirk Brazil
to become Interim City Manager. If approved, he will start on May 23, 2022. The budget workshop
went well. The library asked to add a full-time position, but it was not recommended to move
forward, although increases for contracts, supplies, and services were approved. A request to
add a full-time position will be made in the next round. The Peeps Diorama contest brought in
more entries than expected which is believed to be due to the Library providing free kits. The Hot
Spot program is going well with 22 of 30 being checked out. Karen Butter, President of the Friends
of the Library, spoke at the budget workshop and thanked the City Council for giving the Library
some of the federal money received to launch the Hot Spot program, and requested if there is any
more money to give, it should be given to the library to expand the program. The State Library
and the California State Parks gave the Library free day use vehicle passes to use at California
State Parks. They can be checked out for three weeks. The Library may receive another six
passes in the next two weeks because the program is going so well. The historical marker project
is inching forward. The first unveiling of one of the markers is hoped to be held before Council
member John Knox White's term ends as he was one of the driving forces to move the project
forward. The digital history project is coming along. Some of the library's information is now live
on Densho's digital repository. The library has asked for a one year extension on the project, but
may not need that long.
The City completed a survey to test the community's temperature for revenue generating
measures that may be added to the ballot. Director Chisaki was sent one page of the survey
which showed that there was a 16% decrease in satisfaction with Library customer service.
Director Chisaki learned that the time frame of the survey was 2020 when the library was closed.
At that time, the Library pivoted to online programs and databases, which some patrons did not
have access to which explains why there would be a decrease in satisfaction of customer service.
The Red Cross presented Director Chisaki with a certificate thanking her for continuing to hold
blood drives through 2020. Because the library hosted blood drives through the pandemic, they
were able to collect 194 units of blood at those drives. Board Member Strickler asked if the City
is planning to resurvey. Director Chisaki doesn't think so because the City Council couldn't agree
to move forward to pursue any kind of revenue measure. Some Council members didn't want
to
spend money for a consultant to redo the survey, and after a lengthy discussion, it didn't move
forward. If the City Council decides later to do a revenue measure, there will be new surveying
involved.
There are no changes to the Draft Minutes of the March 9, 2022 Library Board Meeting.
Vice President McConeghey moved to accept the Consent Calendar. Board Member Kearney
seconded the motion, which passed with a 5-0 vote.",LibraryBoard/2022-05-11.pdf
LibraryBoard,2022-05-11,3,"Page 3 of 4
Minutes of the
Alameda Free Library Board
May 11, 2022 Meeting
UNFINISHED BUSINESS
A.
Current and On-Going Library Activities (J. Chisaki)
Director Chisaki presented the new proposed schedule of library hours with 5 additional hours.
This would allow for more children's programing in the morning, and for staff to have a dedicated
time for committee meetings. The new schedule would add only an additional $600 per month
in staff time. The new schedule will be implemented with the start of the new fiscal year in July.
The Library Board will be voting for the positions of President and Vice President at the July
meeting.
NEW BUSINESS
A.
Friends of the Library (J. Chisaki)
The Friends are working on a formal grand opening plan for their bookstore. The Café is now
open five days per week. Friends are hoping for the concert series to be held in September,
October and November, but they are waiting for room occupancy limits to be lifted. Virtual
programs continue to be very successful. With permission, the recordings are uploaded to the
Friends YouTube channel. There are more views on the YouTube channel than the number of
attendees of virtual programs. The book sale at the O'Club will be held on October 21, 22, and
23.
B.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron complained that the Library's bathrooms do not have accessible door buttons. Director
Chisaki was informed by the City Attorney's office that restroom doors do not require automatic
doors to open the restroom for access and the director will reply as such.
A patron complained that the parking spaces in the Library parking lot are too small and suggested
removing one space to make each space 6"" wider. Director Chisaki explained that the spaces are
of legal size and there are a required number of spaces to comply with the grant used when the
library was being built. Director Chisaki will pass the information along to the patron.
Director Chisaki informed the board that yesterday morning there was a small fire was set in the
corner of the parking lot and burned a portion of the fence. Public Works will repair the damaged
section of the fence.
LIBRARY BOARD COMMUNICATIONS
Vice President McConeghey asked if there is any book banning going on at the Library and
whether there is a policy in place. Director Chisaki replied that there has not been a book",LibraryBoard/2022-05-11.pdf
LibraryBoard,2022-05-11,4,"Page 4 of 4
Minutes of the
Alameda Free Library Board
May 11, 2022 Meeting
challenge in many years. There is a collection development policy which includes requests to
remove materials from the collection. If someone objects to an item, they can submit a request
for reconsideration. The policy can be found on the library's website. Board Member Kearney
asked what started the Lucy Day collection. Director Chisaki responded that Rosemary Van Lare,
Senior Librarian, loved the idea when she was in San Jose and volunteered to start and maintain
the collection. Board Member Kearney added that she has been working at the Friends' bookstore
and at the last two pop-up book sales. President Bales will be joining the Friends' virtual program
as soon as the Library Board meeting ends.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting was adjourned at 7:04 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2022-05-11.pdf