body,date,page,text,path
GolfCommission,2005-01-19,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, January 19, 2005
1.
CALL TO ORDER
Chair Sandré Swanson called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Sandré Swanson,
Vice Chair Tony Santare, Commissioner Anthony Corica and
Commissioner Bob Wood. Absent: Secretary Betsy Gammell. Also
present were General Manager Dana Banke and Head Golf Professional
Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of November 17, 2004 (December
meeting canceled).
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Discussion on Management Practice for Golf Complex Volunteer Marshal
Program.
The General Manager reported that the agenda item was the request of Chair
Swanson to clarify the Chuck Corica Golf Complex marshal Program. The
Complex currently has ten (10) Management Practices in place to explain various
policies. The Head Golf Professional contacted Bay Area golf courses to inquire
about the Marshal Programs and policies at their facilities to determine how they
compare to the program at the Chuck Corica Golf Complex. The General
Manager passed out the information packet containing a draft of the Management
Practice on the Volunteer Marshal Work Program and the comparison policies
from the other golf courses. The comparison shows that the marshal policies at
the Chuck Corica Golf Complex are comparable if not superior to those at other
courses. A marshal meeting was held in December to discuss the current policies.
Mike Winkenbach has been assigned to oversee the Marshal Program and has
been marshaling the golf courses on the weekends to ensure that everything is",GolfCommission/2005-01-19.pdf
GolfCommission,2005-01-19,2,"going smoothly. Monday through Thursday the marshals are able to book a tee
time, while on the weekends and holidays they can play as business allows after
twilight. The questions were raised as how the number of marshals on our crew
compares with the other courses. The number of marshal's the Complex has is
determined by the season and there are currently twenty-seven (27). During
""peak season"" more marshals are brought on. The marshals keep track of one
groups finishing time per hour in a log book in the Pro Shop to record the pace of
play. The marshals continually pass by the shop so it is not an inconvenience to
do SO. The introduction of the cart marshal was due to carts being taken by
customers without paying. The cart marshals check the customer's receipts and
write the starting times on the carts, which help to keep track of the pace of play.
3-B
Update on Golf Complex Clubhouse Capital Improvement Project (CIP).
The General Manager reported that back in November 2004 the design contract
approval for the project was pulled off the City Council Agenda. The General
Manager has met with Interim City Manager, Bill Norton, to discuss the project.
The General Manager explained the drop in revenue over the past few years and
the problems getting approval for the project. The Interim City Manager is
enthusiastic about the project and does understand the problems with the
declining revenues. They discussed possibly scaling down the project to lower
the cost. They are planning to go and look at the clubhouse at Poplar Creek in
San Mateo, which was a very successful project, and not as expensive as most.
3-C
Discussion on Practice Area for the Golf Complex Driving Range.
The General Manager reported that the Driving Range revenue has steadily
decreased since the opening of the Metropolitan in Oakland. The General
Manager has been considering placing a practice facility adjacent to the Driving
Range. The thought is to use the first and ninth holes on the Mif Albright Course
and redesign that course. The area would be lit up at night and a synthetic putting
green placed in the area. The General Manager also met with a fencing contractor
to get a bid on placing a windbreak behind the canopy section of the Driving
Range and possibly some propane heaters for additional warmth. The idea is to
keep the Driving Range open longer hours and run specials in the evening. The
Golf Commissioners mentioned that it would be beneficial to have plans for the
idea and visit the area to get a better prospective of the plans. Another thought
was to allow the electric carts on the Mif Albright Course.
4.
ORAL REPORTS
4-A
Report on maintenance activities of the Golf Course.
The report covered in the General Manager's report.
4-B
Golf Shop and Driving Range activities report by Head Golf Professional",GolfCommission/2005-01-19.pdf
GolfCommission,2005-01-19,3,"Matt Plumlee.
The Head Golf Professional reported that calling the tournament groups
about the Friday tournament rate of $39 has been beneficial and the
golf707 rounds are continuing to sell well.
4-C
General Manager Dana Banke's report highlighting activities for the
month at the Golf Complex.
The General Manager reported that the golf courses are very wet right
now. The Sand Channel Green Drainage System project done on #1 of the
Earl Fry Course seems to be working well. The wooden benches were
looked at and will be replaced. The Complex is putting together a number
of golf packages to help increase play. The staff is calling tournament
groups to encourage them to set up events on Fridays for a rate of $39.
The sale of annual passes is going very well. The cost of the passes are
$850 for Seniors, $1,000 for Residents and $1,300 for the Non Resident
which calculates to 10 months of monthly tickets. The Driving Range has
new debit card specials also, $120 for $100, $60 for $50 and $35 for $30.
4-D
Beautification Program by Mrs. Norma Arnerich.
It was reported that a dedication ceremony at the Complex would be held
to honor J. D. Grady. Mr. Grady was a longtime golfer and the former
Marshal Coordinator. The ceremony will be on January 28, 2005.
5.
COMMISSIONERS' REPORTS
5-A
Long-Range Planning and Government Liaison, Chair Swanson.
No report given.
5-B
Buildings, Security, Albright Course and Driving Range, Secretary
Gammell.
The General Manager reported that the have been no current breaches in
security.
5-C
Maintenance Status of Golf Complex and Capital Improvements, Vice
Chair Santare.
Secretary Santare reported that the Courses are still wet.
5-D
Golf Complex Financial Report, Commissioner Corica.
Commissioner Corica reported that total revenue from golf on the three (3)",GolfCommission/2005-01-19.pdf
GolfCommission,2005-01-19,4,"courses was up 28% for the month of December 2004 as compared to
December 2003, with play up by 12%. This is in spite of the severity of
the rain days during the month. For fiscal year 2004-2005, revenue and
play were down 10% as compared to fiscal year 2003-2004. Most Bay
Area courses have experienced similar or larger declines in play. All
ancillary services were down from last December except Pro Shop Sales,
cart rentals and lessons. The Golf Complex showed a loss for the month
of $175,371 for the month and a net profit of $211,573 for the first half of
fiscal year 2004/2005, down about $45,000 from the last fiscal year.
5-E
New Clubhouse, Complex Entry and General Design and Construction
Issues, Commissioner Wood.
Commissioner Wood stated that the report was previously discussed.
5-F
Golf Complex Restaurant Report, Legends & Heroes.
None to report.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
None to report.
7.
OLD BUSINESS
None to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for November 2004 of
$10,247 and $9,830 for December 2004. The year-to-date total is $92,011
for the fiscal year 2004/2005 to the General Fund.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:30 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.",GolfCommission/2005-01-19.pdf
GolfCommission,2005-02-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, February 16, 2005
1.
CALL TO ORDER
Chair Sandré Swanson called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Sandré Swanson,
Vice Chair Tony Santare, Secretary Betsy Gammell, Commissioner
Anthony Corica and Commissioner Bob Wood. Absent: None. Also
present were General Manager Dana Banke and Head Golf Professional
Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of January 19, 2005
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Approval of Management Practice for Golf Complex Volunteer Marshal Program
(Action Item).
The item was tabled until the next regular meeting.
3-B
Update on Golf Complex Clubhouse Capital Improvement Project (CIP).
The General Manager reported that he has met with Interim City Manager, Bill
Norton, to discuss the project. Back in November 2004 the approval of the
contract for design services for the project with the Dahlin Group was pulled off
the City Council Agenda. The possibility of purchasing the plans from the City of
San Mateo's Poplar Creek clubhouse have been discussed as a cost saving effort.
The building is smaller than originally desired for the Chuck Corica Golf
Complex, although it is very functional and aesthetically pleasing. It would still
be advisable to have the Dahlin Group oversee the Master Plan for the project.
The General Manager has contacted the City of San Mateo and they are willing to
discuss the purchase of the plans although no price has been determined and",GolfCommission/2005-02-16.pdf
GolfCommission,2005-02-16,2,"Dahlin Group who actually designed the clubhouse at Poplar Creek is still
interested in doing the Master Plan. Definite savings would be seen by
purchasing the plans although other factors exist. The sites are different and that
needs to be taken into consideration. Minor changes would be made to the plans
to give it originality and personalize it to the Chuck Corica Golf Complex, but to
change the plans too much would not take full advantage of purchasing the plans.
The purchase of the plans would also help with community support due to the fact
that the building is constructed and functioning removing the concern over how it
would look and function. The feasibility of the underground cart storage has been
removed from the plans due to the instability of the soil and the cost involved.
The General Manager has also been in contact with Bob Haun of the City of
Alameda's Development Services Department. Mr. Haun is currently overseeing
the new library project and the General Manager is hopeful that he could be
brought on to help with the clubhouse project. The General Manager at Poplar
Creek, Tim Heck has mentioned he is more than willing to meet with the Golf
Commissioners and answer any construction questions they may have.
3-C
Discussion on Practice Area for the Golf Complex Driving Range.
The General Manager reported that over the past month the Golf Commissioners
have gone out to the Driving Range and the Mif Albright Course to visualize the
potential plans for a new practice area. Commissioner Wood drew up a design
and gave it to the Golf Commission. He explained the plan is to use the first and
ninth holes on the Mif Albright Course and redesign that course. A new tee
would be placed east of the current 1st green and trees along the slough would be
removed to open up the area and the 2nd green would become the 1st green.
A
new tee would be placed on #5 and that hole would be cut in half, the hole is
currently 191 yards and represents the greatest hazard on the course. A new green
would be placed on #9 also and that hole would be shortened. The area would be
lit up at night by redirecting lights at the Driving Range and a synthetic putting
green placed in the area. The area would be able to be open at night, which is a
feature the competitors (Metropolitan and Monarch Bay) do not offer. Another
area being researched is to place heaters above at least ten (10) of the covered
stalls at the Driving Range. The General Manager has been in contact with a
vendor that is responsible for setting up radiant heating elements at Driving
Ranges throughout the Pacific Northwest. The cost of the project is
approximately $5,000. The concern was voiced that electric power was much
more expensive than natural gas and that should be considered. The desire is to
capture a nighttime clientele at the Driving Range and Practice Area. Another
idea being considered was possibly building a family fun center on the par 3
course, including a miniature golf course and batting cages. The City of Alameda
has no facility fulfilling these needs currently. Although through discussion, the
Golf Commissioners voiced opposition to the idea. The revenue from these
services could pay the debt service on the new clubhouse project. The current
trend with stand-alone driving ranges across the nation is to incorporate these
features into their facilities to increase revenues. The suggestion was made to
place trees behind the covered hitting stalls to block the wind. The General",GolfCommission/2005-02-16.pdf
GolfCommission,2005-02-16,3,"All of the tee areas have been aerated and top seeded and should be in good shape
for the spring. The tee renovations will be done in house by the Maintenance
Department.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional reported that the Pro Shop has been
redesigned to make it more inviting for the customers and it flows better.
The large double doors behind the counter will now be open for customers",GolfCommission/2005-02-16.pdf
GolfCommission,2005-02-16,4,"and there will be three ways to enter.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
The General Manager reported that the Golf Complex is working to
improve customer service in all areas. The reorganization of the Pro Shop
and staff are being done to provide a friendlier atmosphere. Also reported
was that the Mayor has proposed an ordinance to increase the Golf
Commission from five (5) members to seven (7) members. The ordinance
was approved by the City Council at their meeting last night. The
approval still needs to go through another approval and then a 30-day
waiting period prior to the appointment of the new Golf Commissioners.
The meetings will need to be held in a larger area, possibly the City
Council Chambers. The Senior Golf Club has about 120 members and
held a General Meeting this month, which was well attended. The Golf
Complex is looking into additional advertising and is considering an ad in
the Japanese Yellow Pages and Golf Today magazine. Another
advertising avenue being sought is at SBC Park in San Francisco. The
advertising will be in a partnership with Poplar Creek Golf Course and
will be seen by 7 million people over the spring and summer. The cost for
the advertising is approximately $8,000 for the year.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that three groups are waiting to schedule tree
plantings. Also reported was that the local television station that televises
the City Council meetings has the Golf Commission meeting listed at 7:30
pm not 7:00 pm. The General Manager will see that it is corrected.
5.
COMMISSIONERS' REPORTS
5-A
Long-Range Planning and Government Liaison, Chair Swanson.
Chair Swanson stated that in reference to some of the long range plans
discussed that the Chuck Corica Golf Complex is an institution and we
need to maintain the character of it. Customers may need to pay a bit
more to secure that experience. Chair Swanson also reported that he has
met with the Mayor and Interim City Manager and discussed having
regular joint meetings between the City Council and Golf Commission to
discuss issues and exchange ideas and information.
5-B
Buildings, Security, Albright Course and Driving Range, Secretary
Gammell.
Commissioner Gammell reported that there was an incident on Sunday,
February 13, 2005. Between the hours of 5:30 am and 6:30 am an",GolfCommission/2005-02-16.pdf
GolfCommission,2005-02-16,5,"individual entered the maintenance yard on a bicycle and stole a pickup
truck and some tools. One of the maintenance works had left the keys in
the truck and since it was the weekend and a limited crew was working, no
one was in the yard. The vehicle stolen was a 1993 Ford pickup and a
police report was filed. The vehicle has not yet been found.
5-C
Maintenance Status of Golf Complex and Capital Improvements, Vice
Chair Santare.
Secretary Santare stated that he is please with the schedule of work to be
done on the tees.
5-D
Golf Complex Financial Report, Commissioner Corica.
Commissioner Corica reported that total revenue from golf on the three (3)
courses was down 31% for the month of January 2005 as compared to
January 2004, with play also down by 31%. The large decrease in play is
in part due to the increase and severity of the rain days (14) during the
month. For fiscal year 2004-2005, play is down 12% and revenue from
golf is down 3%, as compared to fiscal year 2003-2004. Most Bay Area
courses have experienced similar or larger declines in play. All ancillary
services were slightly below from last January with the exception of the
sale of monthly and annual tickets. The Golf Complex showed a loss for
the month of $117,318 for the month and a net profit of $94,255 for the
first seven months of fiscal year 2004/2005, down about $195,000 from
the last fiscal year. The City of Alameda has included a charge for Return
on Investment (ROI), which goes into the General Fund.
5-E
New Clubhouse, Complex Entry and General Design and Construction
Issues, Commissioner Wood.
Commissioner Wood stated that the financial state of the Golf Complex
could very well delay the approval of the Clubhouse Project. The General
Manager stated that the Mayor, City Council and citizens really want to
see the project proceed. The project needs to be scaled down to fit into the
budget of the Golf Complex for the project to succeed. The additional
improvements bundled into the CIP could be done over time and not all at
once. The positive aspect is that the Golf Complex has been self sufficient
for many years and has a proven record of making money and paying its
own way.
5-F
Golf Complex Restaurant Report, Legends & Heroes.
None to report.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)",GolfCommission/2005-02-16.pdf
GolfCommission,2005-02-16,6,"None to report.
7.
OLD BUSINESS
None to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for January 2005 of $7,483.
The year-to-date total is $99,494 for the fiscal year 2004/2005 to the
General Fund.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:45 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.",GolfCommission/2005-02-16.pdf
GolfCommission,2005-03-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, March 16, 2005
1.
CALL TO ORDER
Chair Sandré Swanson called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Sandré Swanson,
Secretary Betsy Gammell, Commissioner Anthony Corica and
Commissioner Bob Wood. Absent: Vice Chair Tony Santare. Also
present were General Manager Dana Banke and Head Golf Professional
Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of February 16, 2005
Item added in 3-C, line 23.
Although through discussion, the Golf Commissioners voiced opposition
to the idea.
The Commission approved the addition and the minutes unanimously.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Approval of Management Practice for Golf Complex Volunteer Marshal Program
(Action Item).
The General Manager passed out the revised Draft Management Practice
for Golf Complex Volunteer Marshal Program to the Golf Commissioners.
The purpose of this management practice is to establish and clarify
procedures regarding Golf Complex volunteer marshal work hours,
schedules, activities and benefit package. It is required that the Chuck
Corica golf professional staff establishes peak and non peak seasonal work
schedules and activities for the volunteer marshal force. Marshals will
help the golf professional staff monitor and enforce the policies of the golf
course such as, pace of play, checking for customer receipts and golf cart
etiquette. Marshals will work in the capacity as volunteers and services",GolfCommission/2005-03-16.pdf
GolfCommission,2005-03-16,2,"will be used for the best interest of the golf patrons and staff of the Chuck
Corica Golf Complex. The schedule will be posted prior to each season;
November through March and April through October. The seasonal
schedule is subject to review annually. The number of marshals on staff
will vary depending on the needs of the business. Staffing will include a
cart attendant, a tee marshal for each course, and at least one (1) roving
marshal for each course. Volunteer marshals shall work six (6) hours each
week November through March. Volunteer marshals shall work eight (8)
hours each week April through October. Volunteer marshals shall sign the
Marshal Shift Log Book at the start and end of each scheduled shift.
Volunteer marshals shall make every attempt to arrive on time for their
scheduled shift. It is the responsibility of the marshal to find a suitable
replacement when on leave. The work activities will include monitoring
the pace of play: Monday through Friday tee times before 9:00am, the
round should be 4 hours or less, after 9:00am 4.5 hours or less. On
Saturday, Sunday and Holidays tee times before 8:00am, the round should
be 4 hours or less, 8:00am - 11:00am, 4.5 hours or less, and after 11:00am
5 hours or less. The marshal's are to record one (1) finishing time each
hour in the pace-of-play logbook and enforce CCGC golf course and
USGA rules book policies regarding safe play and etiquette. Volunteer
marshals shall receive the following Golf Complex benefits, playing
privileges, including cart usage, Monday through Friday anytime. On
Saturday, Sunday, and Holidays after 12:00pm and/or as business permits.
Playing privileges, including cart usage, will be allowed Saturday,
Sunday, and Holidays with a paid group. Mif Albright course and Driving
Range privileges anytime as business permits (Limit 1 bucket per day).
Employee food discounts during scheduled work shifts. (Approval of
L&H). A Pro shop discount of 20% on non-sale soft goods. Special
Orders cost plus 5% with prior management approval. The suggestion
was made to have a contract with the volunteers stating what is expected
of them and the benefits they are to receive. The Golf Commission
approved the revised Management Practice for Golf Complex Volunteer
Marshal Program unanimously.
3-B
Update on Golf Complex Clubhouse Capital Improvement Project (CIP).
The General Manager reported that he met with Acting City Manager, Bill Norton
yesterday to discuss the project. The General Manager brought the layouts that
Commissioner Wood prepared showing the Poplar Creek clubhouse design placed
over the footprint of the current clubhouse at the Chuck Corica Golf Complex.
The layout shows what the design would look like and how it would function at
the Complex. No definite price has been determined to purchase the Poplar Creek
clubhouse plans from the City of San Mateo. The General Manager also spoke
with the City of Alameda's Finance Director to discuss financing for the project
and a potential timeline. A local accountant, John Ritchie, will be updating the
golf complex financials and developing a business plan for the new clubhouse",GolfCommission/2005-03-16.pdf
GolfCommission,2005-03-16,3,"showing what the Complex can afford for debt service. There has not yet been a
project manager assigned to the clubhouse project. Commissioner Wood
displayed the layouts of the clubhouse that he prepared. The footprint for the
Complex was taken from the aerial photo and a technical drawing of the Poplar
Creek buildings were placed over the photo. Commissioner Wood then explained
what the different areas of the buildings represent and how they would fit at the
Complex. The design is two buildings separated by a breezeway. One building
houses the Pro Shop and offices, the other has the restaurant and banquet facility.
The banquet facility holds 169 patrons. The room can be divided into two rooms
holding 106 and 53 patrons respectively. The banquet facility has a separate
entrance. The total of both buildings is 11,800 square feet. Three different
schemes were presented changing the placement of the buildings. In discussions
with the General Manager and staff at Poplar Creek it was discovered that some
areas of the design could be better. They stated that the bar area should be
separated from the dining area, more storage is needed and the banquet facility
should be larger. The purpose of buying the plans for an existing building is to
save money on design services. The design services cost can run up to $600,000
and the purchasing of the plans would be far less than that, but if you make
considerable changes to the plans it is not practical. Any changes to the plans
come at a cost. The fact that the buildings have already been constructed makes it
easier to estimate the cost then a design that is just on paper.
3-C
Discussion on Practice Area for the Golf Complex Driving Range.
The General Manager reported that over the past few months the Golf
Commissioners have gone out to the Driving Range and the Mif Albright Course
to visualize the potential plans for a new practice area. Commissioner Wood
drew up a design and gave it to the Golf Commission last month. The plan is to
use the first and ninth greens on the Mif Albright Course and redesign that course.
A new tee would be placed east of the current 1st green, trees along the slough
would be removed to open up the area and the 2nd green would become the 1st
green. A new tee would be placed on #5 and that hole would be cut in half, the
hole is currently 191 yards and represents the greatest hazard on the course. A
new green would be placed on #9 also and that hole would be shortened. The
area would be lit up at night by redirecting lights at the Driving Range and a
synthetic putting green placed in the area. The area would be able to be open at
night, which is a feature the competitors (Metropolitan and Monarch Bay) do not
offer. The Acting City Manager has instructed the Golf Complex to move ahead
with the plans and build the practice area.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional reported that he is currently interviewing",GolfCommission/2005-03-16.pdf
GolfCommission,2005-03-16,4,"potential new employees and volunteer marshals. A customer service
program is being developed to help staff and enhance customer relations.
New promotions for the summer are being set up, including a twilight
league during the weekdays. New parts are on order for the back- up
range ball picker and staff is looking into purchasing a new unit. The
question was raised concerning the area golf courses and the deals they are
offering. The General Manager stated that we are developing our own
specials to compete. Additional advertising is being done for the summer,
also.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
The General Manager reported that the staff at the Golf Complex is
working on advertising and promotion programs for the upcoming season.
The building of the practice area will enable the Driving Range to stay
open later and increase revenues. New benches have been ordered for the
golf courses. The benches are made of ironwood, which is very durable
for outdoor use.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that a tree ceremony would be held next month for
Bob Beretta, a former Men's Club and Commuter's Committee member.
Also noted, the benches on the Mif Albright Course are in need of
replacement and the fallen tree and leaning fence on the 8th tee of that
course need attention. Mrs. Arnerich also mentioned that a group of
people are interested in donating a bench for the Complex. The concern is
that the bench be consistent with the new benches recently purchased.
Also, the Complex would not take responsibility for any vandalism that
may occur to the bench. The issue will be discussed at a later meeting.
5.
COMMISSIONERSI REPORTS
5-A
Long-Range Planning and Government Liaison, Chair Swanson.
Chair Swanson reported that he has asked the General Manager to look
into the cost of adding grass to the hitting stalls at the Driving Range.
Since the opening of the Metropolitan's grass driving range the revenue
totals have decreased. The Superintendent has spoken to the
Metropolitan's superintendent about the maintenance problems with the
grass range.
5-B
Buildings, Security, Albright Course and Driving Range, Secretary
Gammell.",GolfCommission/2005-03-16.pdf
GolfCommission,2005-03-16,5,"Commissioner Gammell reported that there was an incident on the 6th hole
of the Jack Clark Course where an errant golf ball struck a parked car.
The golfer was located and accepted responsibility for the incident. On
the Mif Albright Course there is also rusty old equipment near the 8th tee
that needs to be removed. The General Manager stated the material
belongs to the Recreation and Parks and he will request removal.
Improvements are planned for the Driving Range building including
carpet cleaning, painting and replacement of the outside counter. It was
mentioned that a new blind is needed for the counter window.
5-C
Maintenance Status of Golf Complex and Capital Improvements, Vice
Chair Santare.
The General Manager reported that the top priority Capital Improvement
Project (CIP) is currently the Clubhouse Project. An additional CIP, the
Storm Water Runoff Project has allocated $50,000 from the Public Works
Department to develop a plan to improve the lakes and sloughs at the
Complex. All of the other CIP's are currently deferred.
5-D
Golf Complex Financial Report, Commissioner Corica.
Commissioner Corica reported that total revenue from golf on the three (3)
courses was down 13% for the month of February 2005 as compared to
February 2004, with play down by 12%. For fiscal year 2004-2005, play
is down 12% and revenue from golf is down 4%, as compared to fiscal
year 2003-2004. Most Bay Area courses have experienced similar or
larger declines in play. All ancillary services were slightly below their
revenue from last February with the exception of the sale of monthly and
annual tickets. The Golf Complex showed a loss for the month of $10,910
for the month and a net profit of $83,345 for the first eight months of
fiscal year 2004/2005, down about $205,506 from the last fiscal year.
5-E
New Clubhouse, Complex Entry and General Design and Construction
Issues, Commissioner Wood.
The report was previously discussed.
5-F
Golf Complex Restaurant Report, Legends & Heroes.
None to report.
6.
ORAL COMMUNICATIONS. NON AGENDA (Public Comment)
None to report.
7.
OLD BUSINESS",GolfCommission/2005-03-16.pdf
GolfCommission,2005-03-16,6,"None to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for February 2005 of $7,560.
The year-to-date total is $107,054 for the fiscal year 2004/2005 to the
General Fund.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:23 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.",GolfCommission/2005-03-16.pdf
GolfCommission,2005-04-20,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Revised 5/24/05
Wednesday, April 20, 2005
1.
CALL TO ORDER
Chair Sandré Swanson called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Sandré Swanson,
Vice Chair Tony Santare, Secretary Betsy Gammell and Commissioner
Anthony Corica. Absent: Commissioner Bob Wood. Also present were
General Manager Dana Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of March 16, 2005
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Approval of Management Practice for the Chuck Corica Golf Complex GUEST
Customer Service Program (Action Item).
The General Manager reported that over the years the customer service at
the Golf Complex has faltered. Management has been working on
a
program to properly train employees and volunteer marshals in proper
customer service skills. The GUEST program was developed at a bank
that Assistant Golf Professional Jeff Leong previously worked at and
management decided to implement and train employees using the formula.
The purpose of this management practice is to establish and clarify
procedures regarding the Golf Complex GUEST Customer Service
Program. It is required that Golf Complex Management establishes a customer
service standard that employees and volunteer marshals can use to provide our
customers the highest quality golf experience. The Head Golf Professional
passed out the Draft Management Practice for the Chuck Corica Golf
Complex GUEST Customer Service Program and outlined the program.
G - is for greeting the customer. Employees and volunteer marshals will
greet all customers with a friendly smile and a hello. U - is for using the
customer's name. E - is for making eye contact with the customer. S - is",GolfCommission/2005-04-20.pdf
GolfCommission,2005-04-20,2,"for sales. Employees and volunteer marshals will promote all ancillary
goods, services, and special promotions available. T - is for THANK
YOU. Employees and volunteer marshals will let the customers know that
we appreciate their business. Employees and volunteer marshals will be
energetic and enthusiastic at all times. Employee name badges must be
worn at all times. Personal cell phones should be turned ""off"" during
scheduled work shifts. Personal phone calls should be limited to
employee breaks, except for emergencies. Golf pro shop, Range pro shop,
and volunteer marshals will wear light colored khaki pants and/or shorts,
appropriate golf shirts and wind shirts or jackets, preferably of light
colors. Carts and Range crew will be allowed to wear blue jeans and/or
shorts and ""plain"" tee shirts and jackets. Clothing should be clean and
wrinkle free. No hats, except for those provided to the volunteer marshals.
No open toed shoes, tennis shoes are okay. All employees and volunteers
shall abide by all City house rules and regulations. The suggestion was
made to have pictures of the General Manager and the Golf Commission
in the Pro Shop with their names so that customers can identify them.
Also suggested was to have the same employee work on Thursdays when
the Ladies club plays to make it more personable. The Golf Commission
approved the Management Practice for the Chuck Corica Golf Complex
GUEST Customer Service Program unanimously.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional reported that he is currently interviewing
potential new employees and volunteer marshals. During the interview he
is paying special attention to the customer service skills portrayed by the
potential employees and volunteers.
The
new
web
site,
www.golfinalameda.com is up and running and looks good. Many new
promotions are in effect currently, they are Kid's play free with paid adult
green fee Monday through Thursday anytime Friday through Sunday and
Holidays after 1:00pm. The $25.00 Late Twilight special includes green
fee and cart. The special is available everyday April through October after
4:00pm November through March after 2:00pm. The Early Bird Special is
$47.00 Fridays only and includes green fee, cart fee, range balls, and
breakfast or lunch at Legends & Heroes. The Friday special is $39.00
Fridays only and includes green fee, cart fee, and range balls. The Silver
Club Senior Package is $42.00 for tournament groups only and is available
Monday through Thursday, excluding Holidays. The package includes
green fee, cart fee, range balls, and breakfast or lunch at Legends &
Heroes. The package is $31.00 without carts. The ""Win Giants Tickets""
promotion allows customers to enter a drawing to win a pair of Giants
baseball tickets with each full price cart rental. Also, discounted range",GolfCommission/2005-04-20.pdf
GolfCommission,2005-04-20,3,"balls are available every day before 9:00am and after 7:00pm Monday
through Friday, excluding Holidays.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
The General Manager reported that the staff at the Golf Complex is
working on advertising and promotion programs for the upcoming season.
The building of the practice area will enable the Driving Range to stay
open later and increase revenues. New benches have been ordered for the
golf courses. The benches are made of ironwood, which is very durable
for outdoor use.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that a tree ceremony was last weekend for Bob
Beretta, a former Men's Club and Commuter's Committee member. Two
trees were planted near the #9 green on the Jack Clark Course.
5.
COMMISSIONERS' REPORTS
5-A
Long-Range Planning and Government Liaison, Chair Swanson.
Chair Swanson questioned whether it was in the Complex's best interest to
leave the golf courses open when they are in such bad condition due to the
wet weather. The General Manager stated that the courses are closed only
when the conditions become dangerous for the customer. The fact is that
some customers want to play no matter what the conditions are. To avoid
customer dissatisfaction the golf course starters need to inform the
customer exactly what conditions they can expect. Over the wet season
there were a few complaints about the conditions and refunds were given.
Chair Swanson also suggested that the Complex look into blocking the
first hour of tee times for walk ins, allowing customers without a tee time
the ability to play golf at the last minute. The General Manager will look
into the logistics of implementing the program.
5-B
Buildings, Security, Albright Course and Driving Range, Secretary
Gammell.
Commissioner Gammell reported that security has been fine over the past
month. The new benches on the Mif Albright Course look great and are a
nice addition and the repairs to the Driving Range building have begun.
The General Manager stated that full club repair would be available at the
range by Shawn Shelby. Ken Jones has been hired at the Driving Range
to help with hiring range personnel and promoting golf lessons.",GolfCommission/2005-04-20.pdf
GolfCommission,2005-04-20,4,"5-C
Maintenance Status of Golf Complex and Capital Improvements, Vice
Chair Santare.
Vice Chair Santare reported that the two major Capital Improvement
Projects (CIPs) are currently the Clubhouse project and the Urban Runoff
project. Also reported that the golf courses are in good shape with the
exception of some dead areas of grass. The weeds have been removed
around the water on #14 of the Earl Fry Course and it looks very nice.
5-D
Golf Complex Financial Report, Commissioner Corica.
Commissioner Corica reported that total revenue from golf on the three (3)
courses was down 51% for the month of March 2005 as compared to
March 2004, with play down by 49%. For fiscal year 2004-2005, play is
down 16% and revenue from golf is down 10%, as compared to fiscal year
2003-2004. The high number of rain days for the month and fiscal year is
a contributing factor. All ancillary services were significantly below their
revenue from last March. The Golf Complex showed a loss for the month
of $316,042 for the month and a loss of $232,697 for the first nine months
of fiscal year 2004/2005, down about $500,000 from the last fiscal year.
5-E
New Clubhouse, Complex Entry and General Design and Construction
Issues, Commissioner Wood.
The General Manager reviewed that Commissioner Wood has taken the
footprint of the Poplar Creek Golf Course and placed it on the Chuck
Corica Golf Complex footprint and the design fits very well. The City of
Alameda is currently negotiating with the City of San Mateo on a price for
the plans. The General Manager also stated that he is working on getting a
Project Manager from the Public Works Department as soon as possible.
The General Manager met with the Chief Financial Officer for the City of
Alameda, Juelle Ann Boyer and Emily Wagner recently. Ms. Wagner is a
financial advisor who has put together a number of financing packages for
municipal golf courses. The meeting entailed discussions regarding the
declining revenue at the Complex. Also scheduled to work on the project
is local CPA John Richey who will be putting together projections to see
how much debt the Complex can afford. The plan is to present the
package to the Golf Commission in a few months and then forward it on to
City Council for approval. The suggestion was made to have another joint
work session with City Council prior to the approval recommendation.
The question was raised concerning the removal of the Fire Training
Tower at the entrance of the Golf Complex. The General Manager stated
the removal of the building is already being discussed with the Acting City
Manager.
5-F
Golf Complex Restaurant Report, Legends & Heroes.",GolfCommission/2005-04-20.pdf
GolfCommission,2005-04-20,5,"None to report.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
Dave May, the Alameda Golf Club (AGC) liaison stated that he had a
letter from the club to the Golf Commission that he read (see attached).
Chair Swanson thanked the AGC board and members for the letter and
stated that the Golf Commission will respond to the questions in a letter.
The suggestion was made that the AGC board and members attend the
Golf Commission meetings and receive and read the monthly minutes.
Also mentioned was the fact that the AGC has members on a waiting list
and it would benefit the Complex if all potential members were allowed in
the club to increase play in tournaments. The membership would invite
more customers to call the Chuck Corica Golf Complex their home course.
The club allows 500 members and has 110 people currently on the waiting
list. The perception is that residents of Alameda cannot join the club in a
timely manner, yet there are members from out of town in the club.
7.
OLD BUSINESS
None to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for March 2005 of $6,438.
The year-to-date total is $113,492 for the fiscal year 2004/2005 to the
General Fund.
9.
ANNOUNCEMENTS/ADJOURNMENT
The General Manager announced that Jerry Berrow, employee and
founder of Junior Golf Resources is currently in a local convalescent home
recovering from surgery, our thoughts and prayers go out to him. Also the
Alameda Elks Lodge will be celebrating its 100th year in 2006 and will be
hosting a golf tournament at the Chuck Corica Golf Complex as part of the
festivities.
The meeting was adjourned at 8:40 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.",GolfCommission/2005-04-20.pdf
GolfCommission,2005-05-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, May 18, 2005
1.
CALL TO ORDER
Chair Sandré Swanson called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Sandré Swanson,
Vice Chair Tony Santare, Secretary Betsy Gammell, Commissioner Ray
Gaul, Commissioner Jane Sullwold, Commissioner Bill Schmitz and
Commissioner Bob Wood. Absent: None. Also present was Head Golf
Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of April 20, 2005
The following correction was made to the minutes:
Commissioner Bob Wood was absent and not present as stated.
The Commission approved the minutes unanimously with the
aforementioned change.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Presentation on Front Entrance Beautification by Commissioner Wood.
Eight years ago Commissioner Wood constructed a model of a potential
plan to redesign the front entrance to the Chuck Corica Golf Complex.
The plan included renovation of the Fire Training Tower instead of
removing the structure. The General Manager met with the Acting City
Manager recently and the discussion concerned removing the tower. The
Acting City Manager would like the structure removed and the cost
absorbed by the Golf Complex. The question was raised why the Golf
Complex is responsible for the price of the tower removal when the site
has been utilized by the Fire Department. The redesign consists of
removing or relocating many obstacles that are located in the area of the
entrance. It was mentioned that there is a memorial flagpole and plaque",GolfCommission/2005-05-18.pdf
GolfCommission,2005-05-18,2,"located at the site, which should not be removed. The model shows two
semi circular walls at the entrance and additional foliage. The tower itself
would be stripped of the fire escapes and the windows would be covered.
The top of the tower would be peaked and possibly a clock tower installed.
The tower would act as a landmark for the Golf Complex. Any additions
to the structure would necessitate a structural assessment of the building.
The problem with keeping the tower instead of tearing it down is that it
would be costly and would serve no purpose other than aesthetics. The
question was raised as to the cost of tearing the structure down versus
renovating it. The General Manager has met with an environmental
company to get an estimate on the cost of removal. Commissioner Wood
will research the funds needed to perform a cost analysis for the
renovation and retrofit of the structure. The Golf Commissioners agree
that although the entry is in need of beautification, the main priority for
the Golf Complex is the new clubhouse project and that is where their
attention needs to be focused.
4.
ORAL REPORTS
4-A Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional welcomed the newly appointed Golf
Commissioners, Ray Gaul, Jane Sullwold and Bill Schmitz. Chair
Swanson suggested that a new division of labor for the Golf Commission
monthly reports be done, taking into consideration the interest of the
Commissioners. Commissioner Gaul requested that the City of Alameda's
ordinance 2-9.4, regarding the Golf Commission's responsibilities be
reviewed. The recommendation was made to place the item on the
agenda. The Head Golf Professional reported that the Mif Albright
Course has been aerated and work has begun on the new short game
practice area at the Driving Range. The new Golf Commissioners should
meet with the General Manager and take a tour of the site to better
understand the plans. Staff has put together a maintenance schedule for
the Driving Range to assure that repairs and cleaning are done. A new
golf ball picker has been purchased and is working well. Staff is currently
seeking quotes for the painting of the Driving Range buildings and the
new Club Repair Shop has opened and is a success. Employee Shawn
Shelby who formerly worked at the Alameda Golf Shop repairing clubs is
running the shop. The demo clubs are being removed from the Pro Shop
and placed at the Driving Range for customers to practice with on the
range. The parking lot has been patched and is scheduled to be re-striped
in the next few weeks. The Commuter's Golf Tournament was a huge
success and the players commented on the excellent shape of the courses.
Many new volunteer marshals have been brought on and the new marshal
coordinators, Mike Logan, Joe Crespin and Paul Mountain will be",GolfCommission/2005-05-18.pdf
GolfCommission,2005-05-18,3,"working with staff to organize and train the new volunteers. Also
mentioned was that the old Junior Golf Resources container on Clubhouse
Memorial Road has been removed.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
Covered in the Head Golf Professional's report.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that a tree ceremony is being held next weekend
and mentioned that a number of trees on the right side of #13 on the Earl
Fry Course are dying and need to be replaced. Mrs. Arnerich also thanked
the players in the Commuter's Golf Tournament that donated their prize
gift certificates to the Junior Golf Club.
5.
COMMISSIONERS' REPORTS
5-A
Long-Range Planning and Government Liaison, Chair Swanson.
Report previously discussed.
5-B
Buildings, Security, Albright Course and Driving Range, Secretary
Gammell.
Commissioner Gammell reported that security has been fine over the past
month and the Driving Range is doing well. Also reported was that the
redesign of the Mif Albright Course looks good.
5-C
Maintenance Status of Golf Complex and Capital Improvements, Vice
Chair Santare.
Vice Chair Santare reported that the two major Capital Improvement
Projects (CIPs) are currently the Clubhouse project and the Urban Runoff
project. Also reported was that the golf courses are in good shape with the
exception of some dead areas of grass. The question was raised
concerning the Ladies tee on #14 of the Earl Fry Course and where it is
suppose to be. The Head Golf Professional stated that the tee is located at
the very front of the tee area before the water feature. The complaint was
that the tee is often on the other side of the water, in the area where the
yellow (drop area) tees are.
5-D
Golf Complex Financial Report
The total revenue from golf on the three (3) courses was down 22% for the",GolfCommission/2005-05-18.pdf
GolfCommission,2005-05-18,4,"month of April 2005 as compared to April 2004, with play down by 35%.
For fiscal year 2004-2005, play is down 20% and revenue from golf is
down 11%, as compared to fiscal year 2003-2004. All ancillary services
were below their revenue from last April with the exception of lessons.
The Golf Complex showed a loss for the month of $58,010 due to a three
pay period month, which increased personnel expenditures by over
$100,000. The first ten months of fiscal year 2004/2005 show a loss of
$290,707. A contributing factor to this loss is the sixty-four (64) rain days
to date compared to thirty-five (35) last year.
5-E
New Clubhouse, Complex Entry and General Design and Construction
Issues, Commissioner Wood.
Commissioner Wood reiterated to the new Golf Commissioners that he
has taken the footprint of the Poplar Creek Golf Course and placed it on
the Chuck Corica Golf Complex footprint and the design fits very well.
The current buildings at the Complex are 10,500 square feet and the
Poplar Creek design is 11,600 square feet, adding 1,100 square feet. The
Poplar Creek banquet room is L-shaped and holds 169 patrons. The plans
for the original Chuck Corica Golf Complex rebuild called for a larger
capacity banquet room. It needs to be considered that if you change the
plans that already exist there could be a significant cost, possibly out
weighing the benefit of purchasing the plans. The City of Alameda is
currently negotiating with the City of San Mateo on a price for the plans.
The purchase of the plans was an idea to save money and get the project
moving along. Financially to get the project done concessions may need
to be made in the size of the banquet facility. The request was made to
receive a report on the cost of the plans. The question was asked
concerning the timeline for the project. The timeline is currently
dependant on the new financial projections showing the debt that can be
handled by the Complex. The previously compiled data is no longer
accurate. The suggestion was made to have another joint work session
with City Council prior to the approval recommendation.
5-F
Golf Complex Restaurant Report, Legends & Heroes.
None to report.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
None to report.
7.
OLD BUSINESS
Chair Swanson reported that a responsorial letter to the Alameda Golf
Club's letter of last month has been completed and asked that the Golf",GolfCommission/2005-05-18.pdf
GolfCommission,2005-05-18,5,"Commissioners to review and approve it.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for April 2005 of $10,169.
The year-to-date total is $123,661 for the fiscal year 2004/2005 to the
General Fund.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:58 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.",GolfCommission/2005-05-18.pdf
GolfCommission,2005-06-15,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, June 15, 2005
1.
CALL TO ORDER
Chair Sandré Swanson called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Sandré Swanson,
Vice Chair Tony Santare, Secretary Betsy Gammell, Commissioner Ray
Gaul, Commissioner Jane Sullwold, Commissioner Bill Schmitz and
Commissioner Bob Wood. Absent: None. Also present were General
Manager Dana Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of May 18, 2005
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Discussion Regarding the Responsibilities of the Golf Commission per the City of
Alameda's Ordinance 2-9.4.
The General Manager reported that the question was brought up at the last
Golf Commission meeting regarding the role and responsibilities of the
Golf Commissioners. The General Manager handed out a copy of the City
of Alameda ordinance 2-9.4 that outlines the role of the Golf Commission.
The Golf Commissioners have been given the responsibility to review
policies regarding the Golf Complex and to make recommendations to the
City Council. In years past there have been problems with Golf
Commissioners disciplining employees at the Complex. These concerns
need to be brought to the General Manager. An item not mentioned in the
ordinance was the term limits for the Golf Commission. The term of a
Golf Commissioner cannot exceed two consecutive four-year terms. The
thought is that it is a standard for all of the City of Alameda's Boards and
Commissions and stated in another section of the City's Municipal Code.
The General Manager will get clarification on the matter.",GolfCommission/2005-06-15.pdf
GolfCommission,2005-06-15,2,"3-B
Monthly Reporting Assignments for the Golf Commissioners.
Chair Swanson stated that that due to the increase in Golf Commissioner's the
decision was made to reassign the reporting duties for the monthly meetings.
Chair Swanson read the suggestions for the new Golf Commission assignments:
Secretary Betsy Gammel-Marketing and Promotions
Commissioner Ray Gaul-Financial Report
Vice Chair Tony Santare-Men's and Senior Club Liaison
Commissioner Bill Schmitz-Golf Clubhouse Project
Commissioner Jane Sullwold-Maintenance, Buildings, Security, Albright Course
and Driving Range
Chair Sandré Swanson-Council and Government Liaison
Commissioner Bob Wood-Front Entrance Beautification Project
The Commission approved the new assignments unanimously.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional stated that the busy golf season has arrived
and many golf tournaments are scheduled. The East Bay Conversion and
Reinvestment Commission (EBCRC) Golf Tournament is scheduled for
this Friday and the East Bay Junior Golf Tournament will be held next
Monday and Tuesday. The Alameda Chamber of Commerce held their
tournament in May and it was a big success. Also upcoming is the
Women's Golf Club Invitational Golf Tournament on July 28, 2005. The
twilight leagues have been canceled due to a lack of interest. The leagues
will be revisited next year. The maintenance crew is sweeping the Driving
Range regularly to keep the debris down.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
The General Manager referred to questions brought at last month's
meeting. The tee sign on #14 of the Earl Fry Course has been put in place,
although the sign is in the middle of the tee area and hard for the ladies to
see. The suggestion was made to plant more ice plant along the edges of
the lakes and sloughs. The General Manager reported that the sloughs and
lakes fall under the Urban Runoff Capital Improvement Project (CIP).
The engineering firm of Moffett and Nichols has been hired to look at the
site and make suggestions to combat the erosion. Also mentioned was that
the trees on the right side of #13 of the Earl Fry Course are dead and it",GolfCommission/2005-06-15.pdf
GolfCommission,2005-06-15,3,"seems to be the small trees that are dying. The General Manager replied
that the Complex has always had problems with starter trees due to the
reclaimed water quality. The suggestion was made to remove the dead
trees. The materials for the practice putting area have been on order for a
few months and the last time the General Manager spoke to the vendor he
stated that he was not happy with the quality of the material after returning
from an installation in Texas. The vendor is now suggesting that a
material needing topdressing be used. This is not the surface we wanted to
install due to the fact that it gets compacted and tends to run faster than a
grass green. The management is now trying to renegotiate to find another
product. The suggestion was made to put a grass green in the area. The
parking lot is being striped this week. In reference to the fire tower at the
entrance, it is anticipated that it will cost around $14,000 to have
a
hazardous materials report done at the site. Bob Han of the Public Works
Department has estimated that it could cost upwards of $100,000 to
remove the tower. Commissioner Wood met with the Acting City
Manager to discuss the cleaning up of the building and integrating it into
the entrance. The area has many utilities housed at the site. The burden of
cost for either removal or renovation of the tower will likely be placed on
the Golf Enterprise Fund after the land is conveyed to the Golf
Department from the Fire Department. The question was asked if there
was any liability in keeping the building. The General Manager stated that
the building would not be inhabited and would basically be a monument to
look at. More research needs to be done to determine whether it is more
feasible to tear the building down or renovate it. The new bunker has been
constructed at the new practice area and the hope is to open the entire area
once the practice green is completed.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that a tree ceremony is being held for the
Women's 9-hole Club and another ceremony is planned for August.
5.
COMMISSIONERS' REPORTS
5-A
Long-Range Planning and Government Liaison, Chair Swanson.
Chair Swanson reported that the cart paths on the #5 and #8 holes of the
Earl Fry Course are in need of repair. The General Manager stated that
the plan for the cart path renovation was to have it done during the
clubhouse construction. In the meantime the maintenance crew will make
in house repairs filling holes and evening areas out.
5-B
Buildings, Security, Albright Course and Driving Range, Secretary
Gammell.",GolfCommission/2005-06-15.pdf
GolfCommission,2005-06-15,4,"Commissioner Gammell reported that security has been fine over the past
month and the Driving Range is doing well. Also reported was that the
business at the Driving Range has picked up due to the good weather and
the cleaning at the range is a nice improvement.
5-C
Maintenance Status of Golf Complex and Capital Improvements, Vice
Chair Santare.
No report given.
5-D
Golf Complex Financial Report
The total revenue from golf on the three (3) courses was down 10.5% for
the month of May 2005 as compared to May 2004, with play down by
14%. For fiscal year 2004-2005, play is down 19.7% and revenue from
golf is down 11%, as compared to fiscal year 2003-2004. All ancillary
services were below their revenue from last May with the exception of Pro
Shop sales and lessons. The Golf Complex showed a profit for the month
of $91,453. The first eleven months of fiscal year 2004/2005 show a loss
of $199,254. A contributing factor to this loss is the sixty-eight (68) rain
days to date compared to thirty-five (35) last fiscal year.
5-E
New Clubhouse, Complex Entry and General Design and Construction
Issues, Commissioner Wood.
The General Manager reported that there has been a lot of movement on
the Clubhouse Project. The General Manager met with the new project
manager, Dorene Soto who is a division manager at the City of Alameda's
Development Services Department. The General Manager also met with
John Ritchie, the CPA who will be preparing the five-year financial
projection. Mr. Ritchie will put together the projection and different
scenarios for increasing revenue and decreasing debt to pay for the project.
One scenario being reviewed is the possibility of reducing the amount of
money the Golf Complex gives to the City of Alameda's General Fund.
The hope is to have all of the information packaged and brought to the
Golf Commission soon. Some Golf Commissioners went over to Poplar
Creek Golf Course to view the clubhouse and liked it very much.
Negotiations are still ongoing with the City of San Mateo to purchase the
plans of the Poplar Creek clubhouse. The original soils reports from the
construction of the current clubhouse were located by Commissioner
Wood and will be very helpful in the new construction process.
5-F
Golf Complex Restaurant Report, Legends & Heroes.
None to report.",GolfCommission/2005-06-15.pdf
GolfCommission,2005-06-15,5,"6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
Mrs. Arnerich mentioned that the 70th Annual East Bay Junior Golf
Tournament is being held on June 20 and 21. The tournament directors
still need volunteers to keep score for the 11 and under juniors if anyone is
interested.
7.
OLD BUSINESS
None to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for May 2005 of $16,526.
The year-to-date total is $140,187 for the fiscal year 2004/2005 to the
General Fund.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:05 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.",GolfCommission/2005-06-15.pdf
GolfCommission,2005-07-20,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, July 20, 2005
1.
CALL TO ORDER
Vice Chair Tony Santare called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Vice Chair Tony Santare,
Secretary Betsy Gammell, Commissioner Ray Gaul, Commissioner Bill
Schmitz and Commissioner Bob Wood. Absent: Chair Sandré Swanson
and Commissioner Jane Sullwold. Also present were General Manager
Dana Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of June 15, 2005
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional reported that the annual Chuck Corica Golf
Complex ""Demo Day"" was held on July 16, 2004. Approximately
$23,000 in sales were reported not counting items sold out of stock.
Eleven vendors participated in the event and it was huge success. The
vendors need to be booked about six months ahead of time. It was
mentioned that the straps on the pull carts need replacing. A compliment
was given to Golf Course starter Tommy Nickerson for exemplary
customer service.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
The General Manager reported that the Jack Clark Course was aerated last",GolfCommission/2005-07-20.pdf
GolfCommission,2005-07-20,2,"week and is healing well. The staff gave out two-for-one coupon, to
tournament groups inconvenienced by the work being done, which seemed
to make the situation better. The area of the new practice putting green
has been outlined and a survey of the underground utilities will be done
this week to eliminate any line breakage during the irrigation trenching.
The tree has been removed on #1 of the Mif Albright Course for the new
hole and the new green on the new #3 hole was mowed out. The practice
area will be opened as soon as possible and Alameda Power and Telecom
has been called to come out and redirect the lights. The Jack Clark Course
irrigation pump's motor broke and has been repaired. The course suffered
minor damage during the replacement period. A problem also occurred
with the Earl Fry Course pump and the repairs are being done. The new
City Manager, Debra Kurita is scheduled to begin on August 1 and is
scheduling meetings with the various departments over the next few
months. The General Manager, Chair Swanson, and Commissioner
Schmitz have scheduled a meeting with the Mayor, New City Manager,
and Assistant City Manager on August 16, 2005 to discuss the new
clubhouse project. The General Manager complimented the Junior Golf
Club on their organization running the tournaments. The club
has
partnered with Junior Golf Resources to have the Junior Pro Shop open on
tournament play days to distribute the golf equipment. The City Manager
received a letter from Legends and Heroes requesting a meeting to discuss
their contract. The comment was made that Legends and Heroes does not
open the snack shack on #9 of the Earl Fry Course until 9:30 am or 10:00
am and it should be opened earlier. The question was raised whether the
dead trees on #13 of the Earl Fry Course have been removed yet. The
General Manager stated that they have not been removed yet. The
suggestion was made to replace the garbage cans at the snack shack. The
General Manager stated that they have been replaced and the restrooms
were power washed. The General Manager also mentioned that he would
be on vacation starting tomorrow and returning on Monday, August 1.
4-D
Beautification Program by Mrs. Norma Arnerich.
No report given.
5.
COMMISSIONERSI REPORTS
5-A
Marketing and Promotions, Secretary Gammell.
Secretary Gammell gave an overview of the current marketing and
promotions. The promotions include the Silver Club Senior Package,
Early Bird Package, Friday Monthly Ticket rate, Kids Play Free with a
paid Adult, $25 Late Twilight rate, Two for One Green Fees for Affiliate
Clubs and Discounted Range Balls (morning & evening). Advertising
includes the new web site www.golfinalameda.com, an ad at SBC Park for",GolfCommission/2005-07-20.pdf
GolfCommission,2005-07-20,3,"the Giants games, Japan Telephone Guide Web Site, Golf 707 Internet
Specials and the Senior Golf Club upstart. The question was raised
whether a newspaper ad would be a good idea. The General Manager
stated that the newspaper ads are very expensive. The question was raised
regarding updating the web site. The General Manager replied that the
site designer, Infolane, is currently managing the web site. The staff needs
to get training from the company to manage the site in-house. The
suggestion was made to continue to update the website and use it for
advertising because it will save money and people will use it look for
specials and information.
5-B
Golf Complex Financial Report, Commissioner Gaul
Commissioner Gaul prepared a report outlining the complimentary pass
play at the Complex for fiscal year 2004/2005. Commissioner Gaul
questioned why the PGA/LPGA rounds averaged approximately 249 per
month. The Head Golf Professional stated that the starters use that sku
code for all of the promotions. The Head Golf Professional will set up
new sku numbers for the promotions to better track the pass play. The
Head Golf Professional will also do a report on how many rounds were
booked through Golf 707 for the last fiscal year.
5-C
Men's and Senior Club Liaison, Vice Chair Santare.
Vice Chair Santare reported that he was unable to attend the Senior Golf
Club meeting this month but will be sure to attend both the Alameda Golf
Club and the Senior Club meetings next month and report on both.
5-D
New Clubhouse Project, Commissioner Schmitz.
Commissioner Schmitz reported that the clubhouse project is moving
forward. Commissioner Schmitz will be representing the Golf
Commission at the meeting with the Mayor, City Manager and Assistant
City Manager on August 16, 2005. The hope is to have the financial report
by John Ritchie completed for the meeting as well as a preliminary soil
report for the Chuck Corica Golf Complex site. It was stated that there are
areas on the golf courses where the soil is very poor. Commissioner
Wood stated that the soil is generally bored and tested when the footprint
of building is laid out and the weight bearing areas are designated.
5-E
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Secretary Gammell gave Commissioner Sullwold's report in her absence.
She reported that there are no security issues to report although there was
an incident at the Driving Range when a customer's ball struck the canopy",GolfCommission/2005-07-20.pdf
GolfCommission,2005-07-20,4,"and it hit another customer. The injured party requested 911 be called and
was taken to the hospital.
5-F
City Council and Government Liaison, Chair Swanson.
No report due to absence.
5-G
Front Entrance Beautification Project, Commissioner Wood.
Commissioner Wood reported that he and the General Manager toured the
fire tower recently and it seemed reasonably clean. The Fire Department
still has items stored in the building. The doublewide trailer adjacent to
the building appears to be easily removed and possibly sold for salvage.
There are no interior walls inside the structure so you can see the studs and
construction of the walls. Commissioner Wood also made a presentation
to the Alameda Golf Club outlining his plans for the structure. It has been
determined that the building will not be habitable and only stand as a
monument. Commissioner Wood met with Greg McFann of the City of
Alameda's Planning Department and Mr. McFann is going to research
what needs to be done to repair the structure.
5-H
Golf Complex Restaurant Report, Legends & Heroes.
None to report.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
None to report.
7.
OLD BUSINESS
None to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for June 2005 of $16,638.
The year-to-date total is $156,825 for the fiscal year 2004/2005 to the
General Fund.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:55 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.",GolfCommission/2005-07-20.pdf
GolfCommission,2005-08-17,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Revised 10/10/05
Wednesday, August 17, 2005
1.
CALL TO ORDER
Vice Chair Tony Santare called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Sandré Swanson,
Vice Chair Tony Santare, Secretary Betsy Gammell, Commissioner Ray
Gaul, Commissioner Bill Schmitz and Commissioner Jane Sullwold.
Absent: Commissioner Bob Wood. Also present were General Manager
Dana Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of July 20, 2005
The following correction was made:
Item 1- - Vice Chair Santare called the meeting to order in Chair Swanson's
absence.
The Commission approved the minutes unanimously with the
aforementioned changes.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Approval of the Golf Complex Policy Board. (Action Item)
The General Manager stated that the policy board was originally slated as an
Action Item although not enough review has been done so it will be a discussion
item only. The Complex has had policy boards over the years on the first tee of
the courses. The current policy board on the Mif Albright Course reads as
follows:
1. All players must check-in at the Pro Shop before starting play.
2. No coolers! Outside food and beverage is not permitted. Please use the golf
course restaurant facility.",GolfCommission/2005-08-17.pdf
GolfCommission,2005-08-17,2,"3. Proper golf attire required. No tank tops or cut-off shorts.
4. Golf or tennis shoes only.
5. No fivesomes allowed.
6. No spectators under 12 years old allowed.
7. Please play ""ready"" golf.
The following are revisions for consideration:
1. All players and spectators must check-in at the Pro Shop before starting play.
2. WARNING! Do not enter water hazards or sloughs.
3. AED Medical Response units are located at EF #9, JC #5, Pro Shop and
Driving Range buildings.
4. No coolers! Outside food and beverage is not permitted. Please use the Golf
Complex restaurant facility.
5. Appropriate attire required.
6. Golf or tennis shoes only. No multi-purpose athletic cleats allowed.
7. Observe all ""Pace of Play"" rules. Please stay within one shot of the group
directly ahead of you.
8. Please play ""ready"" golf.
The discussion ensued and the following additions were made:
All players and spectators must check-in at the Pro Shop 15 minutes before
starting play to guarantee your tee time.
Please use cell phone etiquette.
Please obey course marshals at all times.
Disorderly conduct will result in ejection.
90° cart rule in effect at all times.
Play at own risk.
The suggestion was made to have one policy board in a central location at the
Complex although the concern is not to have a large obtrusive board. The
General Manager mentioned the possibility of placing clocks on the courses to
help with the pace of play. Another suggestion was to have the tee marshal go
over the basic rules with groups before they tee off. The suggestions will be
added to the policies and the decision will be made at the next meeting.
3-B
Approval of the Management Practice for the Practice Area. (Action Item)
The General Manager reported that the new short game practice area is up
and running. The purpose of this management practice is to establish and
clarify procedures regarding the Golf Complex Short Game practice area.
It is required that the Chuck Corica golf professional staff establishes
operational policies and procedures to control and maximize the safe use
of the Golf Complex short game practice area. The Management Practice
established for it is as follows:",GolfCommission/2005-08-17.pdf
GolfCommission,2005-08-17,3,"All customers must register in range pro shop before using the practice area.
Pro Shop staff will log in customers name, start time, and finishing time in the
logbook.
Maximum of four (4) customers are allowed to use the practice area at one time.
Customers may use their own golf balls, limit ten (10).
Premium Titleist Pro V1 practice balls are available. Fee to be determined.
The practice area has been well received by the customers allowing
practice at night. The suggestion was made to place a time limit on the
use of the area if it is deemed necessary in the future. The Golf
Commission approved the Management Practice for the Golf Complex
Short Game Practice Area unanimously.
3-C
Proclamation Thanking the Founding Members of the Chuck Corica Senior Golf
Club, President-Neil Coe, Handicap Chair-Bert Morgan, Treasurer-Ralph
Bertelsen, Secretary-George Humphreys, Coordinator-George Newkirk.
The Head Golf Professional stated that the suggestion to start an associate golf
club at the Chuck Corica Golf Complex was brought to the General Manager by
Commissioner Gammell two years ago. The reason was to enable more golfers to
have the Chuck Corica Golf Complex as their home course. The decision was
made to name it the Chuck Corica Senior Golf Club due to the large amount of
senior golfers that play the course. The club is open to all golfers yet caters to the
seniors. The club currently has 144 members. Commissioner Gammell thanked
the club's Board of Directors, President-Neil Coe, Handicap Chair-Bert Morgan,
Treasurer-Ralph Bertelsen, Secretary-George Humphreys and Coordinator-
George Newkirk for all the hard work they put into starting the club and a job
well done. The Head Golf Professional handed out Certificates of Appreciation
from the Mayor and the City of Alameda.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional reported that Ken Jones has been named
Director of Instruction at the Driving Range. Mr. Jones will be conducting
free instruction clinics every Thursday morning for the Alameda Women's
Golf Club. Additional clinics are being scheduled in the future, which will
have a nominal fee. New range balls and mats are due to arrive soon.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
The General Manager reported that the Complex is in the process of",GolfCommission/2005-08-17.pdf
GolfCommission,2005-08-17,4,"reviewing proposals for new maintenance equipment. The current
equipment is seven years old and in need of constant costly repairs. The
goal is to have the new equipment in the next few months. The City
Manager met with the General Manager and toured the Golf Complex last
week and she was very supportive of the new clubhouse project. Also
reported was that the General Manager is working with the City Manager
and the Human Resources Department to allow the Golf Complex to hire
employees under the age of eighteen years old in entry level positions. It
has been hard to find employees to fill the lower paying positions in the
past and this will alleviate the situation.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that a tree planting is scheduled for Sunday. Also
reported was that the Junior Golf Club's tournament season ended today
with a field of about 90 participants. The club has increased in
membership over the years. Mrs. Arnerich thanked all of the volunteers
and staff who helped through the season.
5.
COMMISSIONERS' REPORTS
5-A
Marketing and Promotions, Secretary Gammell.
No report given.
5-B
Golf Complex Financial Report, Commissioner Gaul
Commissioner Gaul reported that the new codes designated to better track
complimentary rounds were put in place on July 21, 2006 so the figures
are still skewed. It was determined at last months meeting that the
financial report did not contain enough codes for the complimentary
rounds to correctly track them. Many complimentary rounds were being
entered as PGA/LPGA, when they were actually Golf 707 or other
promotional rounds. Also reported was that the Golf 707 program has
been very successful earning $46,000 in the first 6 months. The Complex
gives Golf 707 ten rounds of golf a week, many which are not used.
Commissioner Gaul also mentioned that the Chuck Corica Golf Complex
has proprietary rights to the customer information to use for additional in
house marketing. To date over 4,000 customers have visited the Chuck
Corica Golf Complex page at Golf 707. Also reported, the rounds for July
2005 were down 677 rounds compared to July 2006.
5-C
Men's and Senior Club Liaison, Vice Chair Santare.
Vice Chair Santare reported that he would attend the Chuck Corica Senior
Golf Club meeting tomorrow and the Alameda Golf Club meeting on the",GolfCommission/2005-08-17.pdf
GolfCommission,2005-08-17,5,"last Tuesday of the month.
5-D
New Clubhouse Project, Commissioner Schmitz.
Commissioner Schmitz reported that the General Manager, Chair Swanson
and himself met with the City Manager to discuss the new clubhouse
project. The meeting was to bring the City Manager up to date on the
history and progress concerning the project. The City Manager has visited
the Chuck Corica Golf Complex and agreed that the project was
worthwhile. The General Manager presented the City Manager with
photos of the Poplar Creek clubhouse in San Mateo and she was impressed
with the facility. The General Manager presented a preliminary project
schedule and the first step is to get Phase I and Phase II environmental
reports to gain the hazardous material and soil information for the site.
The reports will be used to determine the feasibility of using the Poplar
Creek plans. Work is being done on securing a company to perform the
tests and a contract is being prepared. Another meeting will be set with
the Mayor and City Manager in November once the financial projections
and environmental reports have been completed. The desire is to go to
City Council in early 2006 with a complete project package. The project
manager will need to look into any modifications needed for the entrance
and parking lot. Bob Han of the Public Works Department mentioned that
it would be beneficial to go out to bid for construction in the winter
months when contractors aren't as busy and are looking for work. Once
the financial projections are completed the Golf Commission will need to
consider ways to service the debt, possibly through fee increases.
5-E
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Commissioner Sullwold reported that there are no security problems to
report. Also reported was the need to clean the men's bathroom on #9 of
the Earl Fry Course.
5-F
City Council and Government Liaison, Chair Swanson.
Chair Swanson stated that the major factor in getting approval for the new
clubhouse is the financial report. Most people agree that a new facility is
necessary although the concern is that not too much of the burden be
placed on the golfers by way of fee increases.
5-G
Front Entrance Beautification Project, Commissioner Wood.
No report given.
5-H
Golf Complex Restaurant Report, Legends & Heroes.",GolfCommission/2005-08-17.pdf
GolfCommission,2005-08-17,6,"The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.",GolfCommission/2005-08-17.pdf
GolfCommission,2005-09-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, September 21, 2005
1.
CALL TO ORDER
Vice Chair Tony Santare called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Vice Chair Tony Santare,
Secretary Betsy Gammell, Commissioner Ray Gaul, Commissioner Bill
Schmitz and Commissioner Jane Sullwold. Absent: Chair Sandré
Swanson and Commissioner Bob Wood. Also present were General
Manager Dana Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of August 17, 2005
The following correction was made:
Item 1-A, line 4
Commissioner Sullwold was present and
Commissioner Wood was absent.
Item 3-A, line 33
90' should be 90°.
Item 3-C, line 9
Cooridinator should be Coordinator.
Item 5-D, line 15
Omission of the word ""to"" before City Council.
The Commission approved the minutes unanimously with the
aforementioned changes.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Approval of the Golf Complex Policy Board. (Action Item)
The General Manager stated that the policy board was originally slated as an
Action Item at the last meeting and was changed to a discussion item. Decided at
the meeting was to have the policy board in the Pro Shop instead of on the first
tee of the courses so that customers can read them while checking in to play golf.
The question was raised as to whether the Risk Manager has seen the policies and
approves of them. The General Manager stated that he has reviewed the policies
Page 1 of 6",GolfCommission/2005-09-21.pdf
GolfCommission,2005-09-21,2,"with the Risk Manager and they are appropriate to post. It was mentioned that
people might not know what the phrase ""pace of play"" represents. The General
Manager responded that the volunteer marshals on the tee explain the pace of play
policy to the customers. The General Manager also mentioned that the Complex
is
looking at purchasing clocks to place on the courses to help with the pace of
play. The clocks will be on #1, #6, #12, and #18 of the 18 hole courses and when
the golfer arrives at those holes the clock should read their tee time if they are
playing at the correct pace. The suggestion was made to have a prize for golfers
who play in less than 4 hours, possibly a ball marker. Also suggested was to
include the phrase ""keep up with the group in front of you"" in the golf carts.
After discussion the following changes were made to the policy board:
To make your experience enjoyable the following rules apply:
1.
All players and spectators must check in at the Pro Shop before
starting play.
2.
Do not enter water hazards or sloughs.
3.
AED Medical Response units are located at EF #9, JC #5, Pro Shop
and Driving Range buildings.
4.
Please cooperate with golf course marshals at all times.
5.
Observe all pace of play policies. Please play ""ready"" golf.
6.
90-degree cart rule in effect at all times, unless otherwise specified.
7. No spectators allowed unless approved by professional staff.
8. Players under the age of 10 years must be accompanied by an adult or
have approval of professional staff.
9. Golf or tennis shoes only. No multi-purpose athletic cleats allowed.
10. Proper golf attire required.
11. Please observe appropriate cell phone etiquette.
12. No coolers. Outside alcoholic beverages are prohibited.
13. Players and spectators use golf facilities at their own risk.
14. Failure to follow all the rules of this Golf Complex may result in your
removal from the facilities.
The Commission approved the amended Policy Board unanimously.
3-B
Approval of the Revised Golf Course Management Practice Regarding a Policy
Allowing Handicap Golfers Access to Fairways in Golf Carts. (Action Item)
The General Manager reported that the original Management Practice #2
regarding the Medical/Disability Flag Access was put in place on
November 9, 2004. The revision is to reflect the addition of the blue flag
to identify the handicap golfers. The revised Management Practice #2 is
as follows:
Purpose
Page 2 of 6",GolfCommission/2005-09-21.pdf
GolfCommission,2005-09-21,3,"The purpose of this management practice is to establish and clarify
procedures regarding the use of a medical/disability flag for golf car
access to the Golf Complex courses (excludes Mif Albright).
Policy
It is required that the Golf Complex provide to customers with a valid
medical disabilities card a rental golf car to reasonably access the golf
courses.
Procedures
Unrestricted access when weather and/or maintenance conditions
permit.
When maintenance conditions restrict golf car access to cart paths
only, customers with valid disability cards may access the golf course
under the 90-degree restriction. (Drive parallel to fairways from cart
paths and rough, then perpendicular across fairway to ball.)
Recipients of Medical/Disability flags will be identified by staff
writing the word ""medical"" on the golf car liability acceptance form
and the golf car windshield. Recipients will also be issued a blue flag
to be attached to the golf car.
When it is no longer safe to traverse fairways, areas near sloughs,
lakes, tees, and green banks due to inclement weather conditions, no
access to fairways will be permitted.
The Commission approved the amended the Management Practice #2
unanimously.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional reported that the Complex recently hosted a
Taylor Made Demo Day at the Driving Range that went very well. Ken
Jones is conducting free instruction clinics every Thursday morning for
the Alameda Women's Golf Club. Also reported was that on Sunday,
September 26, 2005 the range balls will be replaced with new ones.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
Page 3 of 6",GolfCommission/2005-09-21.pdf
GolfCommission,2005-09-21,4,"The General Manager reported that he has been given authorization to hire
employees that are 16 years old. Employees previously had to be 18 years
old. The Request for Proposals (RFP) for the Restaurant Services was
completed and 19 RFPs were sent out. The General Manager has spoken
to many of the recipients. The team consisting of Chair Swanson,
Commissioner Gammell and Commissioner Sullwold will review the
proposals along with the General Manager to decide which one is best for
the facility taking into consideration various criteria. Once the proposals
have been reviewed and ranked the General Manager will meet with the
City Attorney to negotiate with the concessionaire. The General Manager
met with the General Manager of Alameda Power and Telecom, Val Fong
to discuss producing and running some commercials on various cable
channels. The General Manager will be meeting with Dan Bieber of
Sports Restaurant, Inc. to go over the particulars of winding down their
contract and vacating the premises.
4-D
Beautification Program by Mrs. Norma Arnerich.
No report given.
5.
COMMISSIONERS' REPORTS
5-A
Marketing and Promotions, Secretary Gammell.
Commissioner Gammell reported that Ken Jones started the Ladies Clinics
on Thursday mornings before the weekly tournament. Although the
participation is low it should pick up. The ladies are very happy about the
two for one coupon that was sent to the membership recently. New
promotions being considered for the winter months include offering
monthly ticket holders the option to hit a bucket of balls instead of golfing
during inclement weather.
5-B
Golf Complex Financial Report, Commissioner Gaul
Commissioner Gaul reported that the rounds on the Mif Albright Course
were down 22% from last month. Commissioner Gaul thanked the
Maintenance Crew for fixing the rubber on the bridge on #5 of the Earl
Fry Course. The suggestion was made to contact past tournament groups
to encourage them to reserve times for next year. Also mentioned was the
possibility of renting a corporate tent to set up for large events to
accommodate their banquet on site.
5-C
Men's and Senior Club Liaison, Vice Chair Santare.
Vice Chair Santare reported that he attended the Chuck Corica Senior Golf
Page 4 of 6",GolfCommission/2005-09-21.pdf
GolfCommission,2005-09-21,5,"Club Board of Directors meeting on August 18, 2005. The meeting
consisted of the nominations for 2006. The nominees were President-
George Humphreys, Secretary/Handicap Chairman-Marty Martinez,
Treasurer-Ralph Bertelsen and Director of Weekly and Tournament play-
George Newkirk. The ballots were sent to the membership on August 28,
2005. Other items discussed were the tournament format and revisions to
the by laws. Commissioner Santare also attended the Alameda Golf Club
general meeting on August 30, 2005 at the Chuck Corica Golf Complex.
The meeting included the results of the putting tournament and club news.
Also discussed were the Alameda Point Golf Project and the Front
Entry/Tower Project. A representative from the Golden State Warriors
stating that the Men's Club could qualify for group discount tickets to the
basketball games.
5-D
New Clubhouse Project, Commissioner Schmitz.
Commissioner Schmitz reported that the next step in the project is the
completion of the Financial Projection Report from John Ritchie, CPA.
The report will not be distributed in DRAFT form and will not be
presented until it is completed. The General Manager reported that he is
looking at ways to increase revenue while cutting expenditures to pay the
debt service. Some of the ideas being considered are increasing fees and
reducing the amount contributed to the General Fund yearly. Should the
report show no changes in the revenue and expenditures over the next 5
years it would show no way to repay the debt. The final report will
include suggestions and projections with changes to the fee structure and
expenditures. Also reported, the proposals for the Phase I and Phase II
Environmental Report have been received and work on that should start
soon.
5-E
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Commissioner Sullwold complimented the Maintenance Crew for the
repair on the bridge on #5 of the Earl Fry Course. She inquired on the
status of the men's restroom on #9 of the Earl Fry Course. The restroom
is tied into a clogged sewer pipe and numerous attempts to clear it have
been made but it continues to clog.
5-F
City Council and Government Liaison, Chair Swanson.
No report given.
5-G
Front Entrance Beautification Project, Commissioner Wood.
Commissioner Wood reported that he is moving forward with plans for the
Page 5 of 6",GolfCommission/2005-09-21.pdf
GolfCommission,2005-09-21,6,"Fire Tower. He toured the building recently and found it structurally
sound, although there are windows stuck open that need to be closed due
to potential moisture damage.
5-H
Golf Complex Restaurant Report, Legends & Heroes.
No report given.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
No report given.
7.
OLD BUSINESS
None to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for August 2005 of $16,219.
The year-to-date total to the General Fund is $36,637 for the fiscal year
2005/2006.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:27 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.
Page 6 of 6",GolfCommission/2005-09-21.pdf
GolfCommission,2005-10-19,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, October 19, 2005
1.
CALL TO ORDER
Chair Sandré Swanson called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Sandré Swanson,
Vice Chair Tony Santare, Secretary Betsy Gammell, Commissioner Ray
Gaul, Commissioner Bill Schmitz, Commissioner Jane Sullwold and
Commissioner Bob Wood. Absent: None. Also present were General
Manager Dana Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of September 21, 2005
The following correction was made:
Item 1-A -Commissioner Bob Wood was in attendance although not
recorded.
The Commission approved the minutes unanimously with the
aforementioned changes.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Report on Proposals for Restaurant and Bar Services at the Chuck Corica Golf
Complex.
Chair Swanson reported that six proposals were received and the
candidates will be interviewed on Friday, October 21, 2005. The
candidates will be ranked in order of preference after which time a Special
Golf Commission Meeting will be held for Commission approval of the
selected candidate. Once the approval is received, a contract will be
drawn up and negotiations will begin with the candidate prior to seeking
City Council approval. The suggestion was made to consider an extension
period with Legends and Heroes should no selection be made.
Page 1 of 5",GolfCommission/2005-10-19.pdf
GolfCommission,2005-10-19,2,"3-B
Discussion on Split Tees on Weekends and Holidays.
The General Manager reported that with the winter months and shorter
days approaching, using the split tees on Saturday, Sunday, and holidays
would allow more golfers to get out on the golf course at the premium
times. Currently, the course can get 32 players out in one hour. The split
tees would double that amount and allow for 128 players in a two-hour
period. The tee times would run for the first two hours of the day and then
the course would be closed for approximately 2 hours prior to the next
wave of tee times. The General Manager stated that the split tee times
would be done on a trial basis to see if it improves attendance. The hope
is that the players will have golf rounds of 4 1/2 hours. Prior to the trial
period, a meeting with the Marshal staff will be held to inform them of the
program and what to tell the customers. A marshal will be stationed at the
first and tenth tee to ensure the pace of play. Fivesomes will still be
allowed to play. The proposed trial will be on November 5, 2005 and
possibly the weekend after that. The General Manager will report on the
program at the next Golf Commission meeting.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional passed out a report that was requested by
Commissioner Gaul detailing the amount of merchandise inventory
purchased and the amount sold for last quarter between July 1 and
September 30, 2005. Also mentioned was that the Jack Clark Pro-Am will
be held at the Complex on October 24, 2005. The event benefits the
Alameda Junior Golf Club and currently 27 teams have registered. The
Merchandise Manager, Corinna Zanetti has accepted a full-time position
with Golf Mart and her last day was today. Mike Robason will take over
the buying for the Golf Shop as well as handling the tournaments.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
The General Manager reported that new flags have been placed on the
putting greens at the Clubhouse. The maintenance crew is scraping the
front entrance to prepare it for paving. The General Manager was
contacted by the East Bay Business Times regarding placing an ad in their
Best of the Bay issues due out in December and is considering doing so.
The Chuck Corica Golf Complex was voted The Best of the Best Golf
Course for 2005 and is read by many business people locally. The
Page 2 of 5",GolfCommission/2005-10-19.pdf
GolfCommission,2005-10-19,3,"General Manager also reported that the Restaurant Concession Team had a
meeting today and concern was voiced about the lack of a banquet facility.
The General Manager is looking into the possibility of placing a
temporary structure near the restaurant to allow the Concessionaire to
provide banquets to patrons. The temporary structure could then be used
to house the Pro Shop and Administration during construction of the new
Clubhouse in the future. Once the construction is completed the structure
could be used to store golf carts. The cost of the structure is
approximately $50,000 for a 120 seat capacity structure. The General
Manager met with the City Manager to discuss the debt service and the
10-year financial projections being done for the Clubhouse project. The
City Manager requested that the General Manager look for an inexpensive
consultant to do a comparison report on the fee structure. The General
Manager will be meeting with the City Attorney's office next week to
discuss the Concessionaire contract and negotiations.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich invited the Golf Commission to attend the banquet
following the Jack Clark Pro-Am at the Grandview Pavilion commencing
at 4:00 pm. Mrs. Arenrich also mentioned that a major sponsor
Warmington Homes was found this year donating $5,000.
5.
COMMISSIONERSI REPORTS
5-A
Marketing and Promotions, Secretary Gammell.
Nothing to report.
5-B
Golf Complex Financial Report, Commissioner Gaul
Commissioner Gaul reported that the revenue for golf on all three courses
for September 2005 versus September 2004 was down 12% and rounds of
golf were down 14%. The fiscal year to date revenue for golf was down
9% and rounds were down 10%. The Mif Albright Course revenue was
down 43% from last year and down 31% for the fiscal year. All other
concessions excluding golf were down 16% for the month and 10.5% for
the fiscal year. Total revenue for the Golf Complex was down 13.5% for
the month of September 2005 versus September 2004 and down 9.5% for
the fiscal year 2005/2006. Commissioner Gaul also reported that most
Bay Area golf courses are also showing a decrease of 13%.
5-C
Men's and Senior Club Liaison, Vice Chair Santare.
Vice Chair Santare reported that he attended the Alameda Golf Club
Page 3 of 5",GolfCommission/2005-10-19.pdf
GolfCommission,2005-10-19,4,"general meeting on September 26, 2005 at the Chuck Corica Golf
Complex. The meeting included the results of the putting tournament and
club news. Also, reported was that only seven people on the waiting list
decided not to join for 2006 and the putting champion was Dave May for
the second year in a row. Also, Rich Schacht won the Men's
Championship Tournament. Commissioner Santare was unable to attend
the Chuck Corica Senior Golf Club meeting although did learn that the
membership approved the nominated candidates for the 2006 season.
5-D
New Clubhouse Project, Commissioner Schmitz.
Commissioner Schmitz requested that the General Manager explain the
additional study being done on the fee analysis. The General Manager
stated that the fee analysis would compare the current fees at local golf
courses with those charges at the Chuck Corica Golf Complex to better
gage what if any increases would be feasible in the future. The
information will then be added to the 10-year projection report being done
by John Ritchie, CPA.
5-E
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Nothing to report.
5-F
City Council and Government Liaison, Chair Swanson.
Nothing to report.
5-G
Front Entrance Beautification Project, Commissioner Wood.
Commissioner Wood reported that the windows are still stuck open at the
Fire Tower and should be repaired prior to the winter months.
5-H
Golf Complex Restaurant Report, Legends & Heroes.
No report given.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
No report given.
7.
OLD BUSINESS
None to report.
8.
WRITTEN COMMUNICATIONS
Page 4 of 5",GolfCommission/2005-10-19.pdf
GolfCommission,2005-10-19,5,"Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for September 2005 of
$12,905. The year-to-date total to the General Fund is $49,542 for the
fiscal year 2005/2006.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:05 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.
Page 5 of 5",GolfCommission/2005-10-19.pdf
GolfCommission,2005-11-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, November 16, 2005
1.
CALL TO ORDER
Secretary Betsy Gammell called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Secretary Betsy Gammell,
Commissioner Ray Gaul, Commissioner Jane Sullwold and Commissioner
Bob Wood. Absent: Chair Sandré Swanson, Vice Chair Tony Santare and
Commissioner Bill Schmitz. Also present were General Manager Dana
Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of October 19, 2005
The following correction was made:
Item 5-B , , line 8-2006 should be 2004.
The Commission approved the minutes unanimously with the
aforementioned correction.
1-C
Adoption of Agenda
The following correction was made:
The incorrect date of October 19, 2005 was on the Agenda.
The Commission approved the agenda unanimously with the
aforementioned correction.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Report on Split Tees Trial Period.
The General Manager reported that the split tee trial dates were held on
Saturday, November 5 and November 12, 2005. On November 5 the
General Manager and Head Golf Professional and Marshals were on hand
to monitor the tees for the trial period. It was apparent that additional Pro
Shop staff and Marshals are needed have the program run smoothly. The
goal of 32 groups for each wave of split times was not reached with only
Page 1 of 4",GolfCommission/2005-11-16.pdf
GolfCommission,2005-11-16,2,"23 groups in the first wave and 21 in the second wave. There were holes
in the tee times, which made it difficult to keep the pace of play going
although many groups finished in less than four hours. Most groups were
happy with the pace of play but a few felt rushed. Also noted there were
no rounds after 3:00 pm. To monitor the groups and the pace of play more
coordination is necessary and six Marshals are needed on the course. In
summary there was no increase in the number of rounds, which in turn
means no increase in revenue. The program is also very labor intensive
for the Pro Shop and the Marshals. The General Manager stated that it is
probably better to try the split tees in the spring. The suggestion was
made to have the split tees on the Earl Fry Course due to the demand for
the peak times on that course. The General Manager spoke with
customers about the program and it was suggested to alternate between the
two courses. The important marketing point is the four-hour round of
golf. Customers not interested in playing that fast can play on the other
course with straight tee times.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional
Matt Plumlee.
The Head Golf Professional reported that the new flags have been placed
on the practice greens in the clubhouse area and the new practice green is
open at the Driving Range. The Head Golf Professional also mentioned
that two new employees have been hired in the Pro Shop. They are Julio
Leon and Timothy Harris, both of whom have prior golf course
experience.
4-B
General Manager Dana Banke's report highlighting maintenance and
operational activities for the month at the Golf Complex.
The General Manager reported that the maintenance crew is currently
improving the drainage on the #5, #6, #8, #10 and #14 of the Earl Fry
Course. Also the green on #8 of the Mif Albright Course is being redone
as well as the green on #4 and the new tees on #1 and #4. The work
should be completed by spring. The aeration completed by Planet Air
recently was successful although a few spots have to be lightly aerated due
to some thatch growth. The Superintendent will be covering the broken
windows at the fire tower this week to help prevent water damage.
Economic Research Associates (ERA) will be conducting a complex fee
comparison report for the clubhouse project. The report will be looking at
the fees of local golf facilities to determine how the fees at the Chuck
Corica Golf Complex can be changed. Treadwell and Rollo came and
drilled the bores for the soil analysis for the clubhouse project and the
Page 2 of 4",GolfCommission/2005-11-16.pdf
GolfCommission,2005-11-16,3,"report should be completed soon. The negotiations and contract are
ongoing with Tom Geanekos of Jim's Coffee Shop and the item will be on
the December 6, 2006 regular City Council meeting for approval. Mr.
Geanekos has some exciting ideas for decorating the restaurant facility.
The City receives 8.5% of the gross revenue monthly and that amount will
be increased to 10% when the new clubhouse is built. The General
Manager also mentioned that he is working on a contract for new
maintenance equipment and it should be completed in early 2006.
4-D
Beautification Program by Mrs. Norma Arnerich.
Nothing to report.
5.
COMMISSIONERS REPORTS
5-A
Marketing and Promotions, Secretary Gammell.
Nothing to report.
5-B
Golf Complex Financial Report, Commissioner Gaul
The revenue for golf on all three courses for October 2005 versus October
2004 was up less than 1% and rounds of golf were up 4%. The fiscal year
to date revenue for golf was down 7% and rounds were down 7%. The
Mif Albright Course revenue was down 14% from last year and down
28% for the fiscal year. All other concessions excluding golf were up 4%
for the month and down 7% for the fiscal year. Total revenue for the Golf
Complex was up 2% for the month of October 2005 versus October 2004
and down 7% for the fiscal year 2005/2006. The expenditures for the
month were higher than last year in part due to the increase in water bills
due to the lack of rain and the three payroll periods.
5-C
Men's and Senior Club Liaison, Vice Chair Santare.
Nothing to report.
5-D
New Clubhouse Project, Commissioner Schmitz.
Nothing to report.
5-E
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Commissioner Sullwold reported that last Thursday on the Ladies play
date a member of the Women's Golf Club was in the parking lot putting
her golf clubs in her car and left her purse unattended for a moment and it
Page 3 of 4",GolfCommission/2005-11-16.pdf
GolfCommission,2005-11-16,4,"was stolen. Also mentioned was the need to repair the garbage can behind
the #7 hole on the Jack Clark Course. The suggestion was made to put
pampas grass in the area between #15 and #16 of the Jack Clark Course.
The grass would be aesthetically pleasing and would act as a good border.
5-F
City Council and Government Liaison, Chair Swanson.
Nothing to report.
5-G
Front Entrance Beautification Project, Commissioner Wood.
Commissioner Wood stated that he would meet the Superintendent at the
Fire Tower this week.
5-H
Golf Complex Restaurant Report, Legends & Heroes.
Nothing to report.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
Nothing to report.
7.
OLD BUSINESS
Nothing to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for October 2005 of $14,116.
The year-to-date total to the General Fund is $63,658 for the fiscal year
2005/2006.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:37 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the
Brown Act.
Page 4 of 4",GolfCommission/2005-11-16.pdf
GolfCommission,2006-05-17,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, May 17, 2006
1.
CALL TO ORDER
Chair Betsy Gammell called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Betsy Gammell,
Secretary Ray Gaul, Commissioner Bill Schmitz, and Vice Chair Bob
Wood. Absent: Commissioner Jane Sullwold and Commissioner Sandré
Swanson. Also present were General Manager Dana Banke and Head
Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of April 19, 2006.
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Discussion on Junior Fees and Policies at the Chuck Corica Golf Complex.
The General Manager reported that the Golf Commission has had two Work
Sessions to discuss the potential fee increases. The fee increases need to be agreed
on before they are brought to the Golf Commission for approval along with the
Clubhouse Project financial packet. The General Manager stated that through the
previous discussions it was determined that there was opposition to increasing the
Resident Junior rate. The new proposal puts the Resident Junior rate back to $1
Monday through Friday with stricter policies on the weekends and holidays
allowing the Resident Junior and Non-Resident Junior rates be effective only after
twilight which is 3:00 pm during daylight savings time and 2:00 pm during
standard time with no exceptions. Other changes from the April proposal is an
increase to the Non-Resident Monthly Ticket to $195, the surcharge of $3 would
be eliminated. Also mentioned was a new policy to allow golf carts on the Mif
Albright Course for $8. The General Manager referenced the report showing the
potential new revenue generated from the increases adding that the percentage of
Page 1 of 5",GolfCommission/2006-05-17.pdf
GolfCommission,2006-05-17,2,"attrition was reduced to 20% from 25%. The new projected revenue based on the
rounds of golf last fiscal year and the 20% attrition is approximately $316,617.
The final approval of the fee increases from the Golf Commission will take place
once the Clubhouse Project financial packet is completed and brought to the
Commission for approval. The suggestion was made to restrict the Resident
Junior and Non-Resident Junior rates on the Earl Fry Course Monday-Friday to
after 12:00 pm with the exception of the Alameda Junior Golf Club events. The
Golf Commission agreed and the restriction will be included in the final proposal.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional Matt
Plumlee.
The Head Golf Professional reported that the Northern California Golf
Association (NCGA) has started a new program for juniors named Youth
on Course funded by the Tom Morton Foundation. The program allows
juniors to join the NCGA for $2. The Chuck Corica Golf Complex is then
subsidized up to $5 every time juniors that join through this program play
golf at the Complex. The thought is that the Alameda Junior Golf Club
could register their members though the program next year. The Head
Golf Professional will look into the details.
4-B
General Manager Dana Banke's report highlighting maintenance and operational
activities for the month at the Golf Complex.
The General Manager reported that the web site and email marketing are
under way. Also reported, the General Manager and Superintendent are
looking into repairing and restarting the golf course water wells. The
Complex spends approximately $300,000 on water every year. Prior to
1990 the golf courses were irrigated with the well. In July 1990 the City
of Alameda entered into a 21-year contract with the East Bay Municipal
Utility District (EBMUD) to use reclaimed water. At the time of the
contract Northern California had suffered severe drought years and
EBMUD required contracts be signed in order to receive water from them.
The contract currently has 5 years remaining. The contract requires the
Golf Complex to use 350 acres of water per fiscal year although EBMUD
has stated that they would be lenient regarding that requirement.
Management has met with Dave Archer of Pump Repair Services to get an
idea of what it would entail to get the wells up and running. The first step
is to get the water tested to assure it is useable and then send a scope down
the well to determine what repairs need to be made prior to using them.
The high estimate for repairing a well is approximately $67,000. The
wells at peak performance can produce 650 to 700 gallons per minute.
Upon repair it is undetermined what percentage of well water will be used
although a savings would be seen on the water expenditures. The General
Page 2 of 5",GolfCommission/2006-05-17.pdf
GolfCommission,2006-05-17,3,"Manager was approached by a member of the Alameda Women's Golf
Club regarding the use of her personal golf cart at the Complex. The
member was told that there would be certain insurance requirements,
which would be decided by the City Attorney's office, and a trail fee
would apply. The City of Alameda is currently encouraging residents to
use electric vehicles. The cart would not be allowed to be stored at the
Complex although possible maintenance services could be provided for a
fee. The City Manager's office is reviewing the proposal. The question
was raised as to when the Request for Proposal (RFP) for the maintenance
equipment will go to City Council. The General Manager responded that
it would not happen until after the budget is approved, possibly July or
August.
4-D
Beautification Program by Mrs. Norma Arnerich.
No report given.
5.
COMMISSIONERS' REPORTS
5-A
Marketing and Promotions, Chair Gammell.
Chair Gammell reported that the new scorecards have been received and
they turned out great. The Complex is going to run an ad in the Alameda
Magazine for a year. The ad will also run in the new Oakland Magazine.
The ad will emphasize the web site and internet specials. The magazines
come out every two months and have been very well received since its
inception.
5-B
Golf Complex Financial Report, Secretary Gaul.
Secretary Gaul reported that the revenue for golf on all three courses for
April 2006 versus April 2005 was down 121% and rounds of golf were
down 123%. The fiscal year to date revenue for golf was down 13% and
rounds were down 14%. The Mif Albright Course revenue was down
135% from last year and down 42% for the fiscal year. All other
concessions excluding golf were down 49% for the month and down 12%
for the fiscal year. Total revenue for the Golf Complex was down 84% for
the month of April 2006 versus April 2005 and down 13% for the fiscal
year 2005/2006. Also mentioned was that the month of April 2006 had 16
rain days compared with 4 in April 2005.
5-C
New Clubhouse Project, Commissioner Schmitz.
Commissioner Schmitz reported that the previously discussed fee proposal
would be tied to the Clubhouse Project financing proposal. Also
mentioned was a comment made to Commissioner Schmitz wondering
Page 3 of 5",GolfCommission/2006-05-17.pdf
GolfCommission,2006-05-17,4,"why the Chuck Corica Golf Complex is building a new clubhouse when
the golf courses are in need of so much drainage improvement. The
General Manager reported that he has contacted Kyle Phillips, the world-
renowned golf course architect who worked on the Alameda Point project,
to set up a meeting to discuss areas of the golf courses that can be
redesigned to help the drainage. The idea is to put together a long-term
improvement plan for the drainage problems on the courses and get some
insight for a scope of work.
5-D
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Vice Chair Wood mentioned that the mats at the Driving Range are in
need of more rubber tees.
5-E
City Council and Government Liaison, Commissioner Swanson.
No report given.
5-F
Front Entrance Beautification Project, Vice Chair Wood.
Vice Chair Wood reported that he met with a structural engineer regarding
the Fire Tower building at the front entrance of the Chuck Corica Golf
Complex. The engineer came up with an estimated weight for the
structure and stated that there was no problem holding up the building or
even adding additional weight. The main concern would be seismic
issues. Vice Chair Wood also reported that he had met with Karl
Danielson of The Dahlin Group to discuss what could be done to improve
the tower. The General Manager stated that the contract with Dahlin has
been approved and signed and they should be working on the cost
estimates. When the cost estimates are completed they will be brought to
the Golf Commission along with the financing package and proposed fee
increases for approval. Vice Chair Wood also stated that the City of San
Mateo should have a lot of background information regarding the
construction of their clubhouse, including price and any add alternatives.
The General Manager stated that the City of Alameda has not yet
purchased the plans for the clubhouse from the City of San Mateo and
once that is done all of the other information will be included.
5-G
Golf Complex Restaurant Report, Jim's on the Course.
The General Manager stated that Erik Alterman has been hired as the new
Manager for the restaurant.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
Page 4 of 5",GolfCommission/2006-05-17.pdf
GolfCommission,2006-05-17,5,"Nothing to report.
7.
OLD BUSINESS
Nothing to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for April 2006 of $4,151.
The year-to-date total to the General Fund is $107,531 for the fiscal year
2005/2006.
9.
ANNOUNCEMENTS/ADJOURNMENT
The Junior Golf Club will hold its Junior/Adult Scramble on May 20,
2006.
The meeting was adjourned at 8:16 p.m.
The agenda for the special meeting was posted 24 hours in advance in accordance with
the Brown Act.
Page 5 of 5",GolfCommission/2006-05-17.pdf
GolfCommission,2006-06-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, June 21, 2006
1.
CALL TO ORDER
Chair Betsy Gammell called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A. Roll Call
Roll call was taken and members present were: Chair Betsy Gammell,
Secretary Ray Gaul, Commissioner Jane Sullwold, and Vice Chair Bob
Wood. Absent: Commissioner Bill Schmitz and Commissioner Sandré
Swanson. Also present was Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of May 17, 2006.
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission approved the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional Matt
Plumlee.
The Head Golf Professional handed out the draft copy of the revised
Management Practice for the Medical/Disability Flag Access (for golf cars)
as follows:
Purpose
The purpose of this management practice is to establish and clarify
procedures regarding the use of a medical/disability flag for golf car
access to the Golf Complex courses (excludes Mif Albright).
Page 1 of 4",GolfCommission/2006-06-21.pdf
GolfCommission,2006-06-21,2,"Policy
It is required that the Golf Complex provide to customers with a valid
medical disabilities card a rental golf car to reasonably access the golf
courses.
Procedures
Unrestricted access when weather and/or maintenance conditions
permit.
Golf cars may be parked on reasonably flat areas no closer than five
feet from tees and greens.
When maintenance conditions restrict golf car access to cart paths
only, customers with valid disability cards may access the golf course
under the 90-degree restriction. (Drive parallel to fairways from cart
paths and rough, then perpendicular across fairway to ball.)
Recipients of Medical/Disability flags will be identified by staff
writing the word ""medical"" on the golf car liability acceptance form
and the golf car windshield. Recipients will also be issued a blue flag
to be attached to the golf car.
When it is no longer safe to traverse fairways, areas near sloughs,
lakes, tees, and green banks due to inclement weather conditions, no
access to fairways will be permitted.
The Golf Commission approved the revised Medical/Disability Flag
Access (for golf cars) Management Practice unanimously. The Head Golf
Professional also reported that the cost estimates for the Clubhouse
Project should be completed in the next few weeks. The Head Golf
Professional attended the City Council meeting last night and stated that
concern was voiced regarding the decrease in revenue over the past few
years and the City Council would like to set up a joint meeting with the
Golf Commission to discuss possible solutions.
4-B
General Manager Dana Banke's report highlighting maintenance and operational
activities for the month at the Golf Complex.
No report given.
4-D
Beautification Program by Mrs. Norma Arnerich.
No report given.
Page 2 of 4",GolfCommission/2006-06-21.pdf
GolfCommission,2006-06-21,3,"5.
COMMISSIONERS' REPORTS
5-A
Marketing and Promotions, Chair Gammell.
Chair Gammell handed out pages from the newly revised web site. The
site has online specials such as a free round of golf for your birthday, a
Friday special on the Jack Clark Course for $35 and 50% off range balls
before 9:00 am Monday-Friday. The customer must register on the site
and provide an email address to receive the online specials. Once the
customer is registered they will receive specials via email. The site will
eventually have an online Pro Shop where customers can purchase
merchandise.
5-B
Golf Complex Financial Report, Secretary Gaul.
Secretary Gaul reported that the revenue for golf on all three courses for
May 2006 versus May 2005 was down 9.5% and rounds of golf were
down 8.5%. The fiscal year to date revenue for golf was down 13% and
rounds were down 13.5%. The Mif Albright Course revenue was down
60% from last year and down 44% for the fiscal year. All other
concessions excluding golf were down 10% for the month and down 12%
for the fiscal year. Total revenue for the Golf Complex was down 9.5% for
the month of May 2006 versus May 2005 and down 12.5% for the fiscal
year 2005/2006. The suggestion was made to possibly run specials on the
Mif Albright Course to increase play.
5-C
New Clubhouse Project, Commissioner Schmitz.
No report given.
5-D
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Commissioner Sullwold reported that she has received very positive
compliments on the condition of the golf courses. An incident took place
last evening involving two individuals who took a golf cart and rolled it.
The police were called and the suspects detained. Maintenance staff will
assess the damage and report on costs. The suggestion was made to place
additional hazard stakes around the pond on #17 of the Jack Clark Course,
it is hard to see the water hazard and it only has one stake.
5-E
City Council and Government Liaison, Commissioner Swanson.
No report given.
Page 3 of 4",GolfCommission/2006-06-21.pdf
GolfCommission,2006-06-21,4,"5-F
Front Entrance Beautification Project, Vice Chair Wood.
Nothing to report.
5-G
Golf Complex Restaurant Report, Jim's on the Course.
The restaurant manager Erik Alterman introduced himself to the Golf
Commission and stated that he looks forward to working with them. The
suggestion was made to place a water cooler on the counter for customers.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
Ron Salsig mentioned that the Junior Golf Resources board has resumed
meeting. They discovered that the storage containers that Jerry Berrow
had been renting were in foreclosure and are trying to raise funds to settle
the outstanding debt and remove the contents.
7.
OLD BUSINESS
Nothing to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for May 2006 of $14,604.
The year-to-date total to the General Fund is $122,135 for the fiscal year
2005/2006.
9.
ANNOUNCEMENTS/ADJOURNMENT
Nothing to report.
The meeting was adjourned at 7:35 p.m.
The agenda for the special meeting was posted 24 hours in advance in accordance with
the Brown Act.
Page 4 of 4",GolfCommission/2006-06-21.pdf
GolfCommission,2006-07-19,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, July 19, 2006
1.
CALL TO ORDER
Chair Betsy Gammell called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Betsy Gammell,
Secretary Ray Gaul, Commissioner Jane Sullwold, and Commissioner Bill
Schmitz. Absent: Vice Chair Bob Wood and Commissioner Sandré
Swanson. Also present were General Manager Dana Banke and Head
Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of June 21, 2006.
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The following correction was made:
Item 3-A Public Works should be Development Services.
The Commission approved the agenda unanimously with the
aforementioned correction.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Discussion of Chuck Corica Golf Complex Clubhouse Project Cost Estimates
with Public Works Department.
The General Manager introduced Dorene Soto and Miriam Delagrange from the
Development Services Department. The Development Services Department has
been overseeing the Clubhouse Project by reviewing the cost estimates and
working on securing the plans from the City of San Mateo. The draft cost
estimates were prepared by Leland Saylor Associates for the Dahlin Group. Ms.
Soto stated that the cost estimates were not completely broken out into categories
and the estimates need to be retooled. The draft cost estimate is approximately
$6.5 million. Several items in the draft can be reduced or eliminated to bring the
cost down although it was mentioned that certain items were left out of the
estimates. Ms. Soto stated that Ms. Delagrange is taking the lead on the project
Page 1 of 4",GolfCommission/2006-07-19.pdf
GolfCommission,2006-07-19,2,"and reviewing the draft cost estimates and will work on the project all the way
through the end. Ms. Soto suggested that an economist be hired to review the fee
increases and help determine how the new facility would increase revenue
through tournaments and outside banquets. The ideal candidate will have
experience in the golf industry and knowledge of the San Francisco Bay Area
market. The plan is to have a completed projection on the revenue to be
generated by the fee increases and new facility within 60 days, which can then be
presented to the City Council. The purchase of the plans from San Mateo will
save money on the project although they are not up to today's technology and will
need to be recreated in AutoCAD; also the building needs to be reversed by
Dahlin to fit the footprint at the Golf Complex. The question was asked as to how
many bids Development Services thought would be received. Ms. Soto stated that
it depends on the time of year and how busy contractors are at the time.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional Matt
Plumlee.
The Head Golf Professional reported that on Saturday, July 22, 2006 the
Chuck Corica Golf Complex will be hosting a ""Demo Day' at the Driving
Range from 10 am- 4 pm. Also reported the Women's Invitational Golf
Tournament will be held on July 27, 2006 and the East Bay Junior Golf
Tournament will be held on August 14-15, 2006.
4-B
General Manager Dana Banke's report highlighting maintenance and operational
activities for the month at the Golf Complex.
The General Manager reported that the City Council would like to have a
joint meeting with the Golf Commission to discuss the Golf Complex
financials and the Clubhouse Project. Also reported the Request for
Proposal (RFP) and specifications for the maintenance equipment bids has
been given to City Council and will be on the agenda at the August 1,
2006 meeting. The Driving Range building and surrounding areas are
scheduled to be painted in the near future and proposals are being
requested. The suggestion was made to get proposals on painting the
maintenance buildings. It was mentioned that there is old rusted
equipment
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that the Beautification Program has been put on
hold until after the Junior Golf season.
Page 2 of 4",GolfCommission/2006-07-19.pdf
GolfCommission,2006-07-19,3,"5.
COMMISSIONERS' REPORTS
5-A
Marketing and Promotions, Chair Gammell.
Nothing to report.
5-B
Golf Complex Financial Report, Secretary Gaul.
Secretary Gaul reported that the revenue for golf on all three courses for
June 2006 versus June 2005 was down 4% and rounds of golf were down
9%. The fiscal year to date revenue for golf was down 12% and rounds
were down 13%. The Mif Albright Course revenue was down 38% from
last year and down 44% for the fiscal year. All other concessions
excluding golf were down 13.5% for the month and down 12.5% for the
fiscal year. Total revenue for the Golf Complex was down 8% for the
month of June 2006 versus June 2005 and down 12% for the fiscal year
2005/2006.
5-C
New Clubhouse Project, Commissioner Schmitz.
Item previously reported on.
5-D
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Commissioner Sullwold reported the potholes on the cart paths have
gotten worse and need to be filled in. Also the ball washers need to be
moved to a more conducive place on the tee and not all the way back at
the black tees.
5-E
City Council and Government Liaison, Commissioner Swanson.
No report given.
5-F
Front Entrance Beautification Project, Vice Chair Wood.
No report given.
5-G
Golf Complex Restaurant Report, Jim's on the Course.
The restaurant manager Erik Alterman reported that he is in constant
contact with owner Tom Geanekos and that he welcomes anyone to
contact him with any concerns. He also mentioned that he appreciates all
the support from the Golf Commission. The restaurant employees
attended the CPR/AED training and are now prepared for an emergency.
Mr. Alterman stated that the restaurant has many events coming up
Page 3 of 4",GolfCommission/2006-07-19.pdf
GolfCommission,2006-07-19,4,"including the Women's Invitational breakfast, City of Alameda Night at
the A's game and the East Bay Juniors Golf Tournament. The staff is
constantly working on better service. The suggestion was made to place
umbrellas at the outside tables. Mr. Alterman said he would look into it.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
Nothing to report.
7.
OLD BUSINESS
Nothing to report.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for June 2006 of $12,715.
The year-to-date total to the General Fund is $134,850 for the fiscal year
2005/2006.
9.
ANNOUNCEMENTS/ADJOURNMENT
It was mentioned that three girls from the Junior Golf Club are playing in
the U.S. Junior Golf Tournament this year and congratulations go out to
them.
The meeting was adjourned at 7:43 p.m.
The agenda for the special meeting was posted 24 hours in advance in accordance with
the Brown Act.
Page 4 of 4",GolfCommission/2006-07-19.pdf
GolfCommission,2006-08-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, August 16, 2006
1.
CALL TO ORDER
Vice Chair Bob Wood called the meeting to order at 7:15 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Secretary Ray Gaul,
Commissioner Bill Schmitz, Commissioner Sandré Swanson and Vice
Chair Bob Wood. Absent: Chair Betsy Gammell and Commissioner Jane
Sullwold. Also present were General Manager Dana Banke and Head
Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of July 19, 2006.
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Discussion of Chuck Corica Golf Complex Clubhouse Project Cost Estimates
from Dahlin Group.
The General Manager reported that the cost estimates for the clubhouse are
completed. During the process of completing the estimates it became clear that
it
was not cost effective to use the plans from the City of San Mateo's Poplar Creek
Golf Course. The number of changes needed to the existing plans made them
impractical. The General Manager welcomed Dorene Soto from the Development
Services Department. Ms. Soto reported that the cost estimates came in at $7.5
million. The problem with the Poplar Creek plan is that they didn't really fit the
site and the changes needed are so extensive that you might as well start from
scratch. Ms. Soto asked the Dahlin Group what could be done to bring the cost
down and they suggested only building the banquet facility now and phase the
other areas of the project. The question was raised regarding the difference from
the original cost estimate of $6.5 million. The original estimates did not include
the furniture, fixtures and soft costs. The soft costs include the redrawing of the
plans, which is estimated at $750,000. Not included in these estimates are soil
cleanup if any is necessary and time billed by the Development Services
Page 1 of 4",GolfCommission/2006-08-16.pdf
GolfCommission,2006-08-16,2,"Department. It was asked what the advantages and disadvantages of a phased
project are. She stated that the disadvantage is only getting half of what you want
and the advantage is getting a new restaurant and banquet facility to generate
additional revenue. Vice Chair Wood mentioned the disadvantage of disrupting
the site more than once, the contractor mobilization costs and the rising
construction costs. The problem is that the costs are increasing and the ability to
afford the costs is decreasing. The statement was made that the facilities and golf
courses are in need of repair and customers are finding new or renovated courses
to play. The question of whether the new restaurant and banquet facility would be
the same as originally in the Poplar Creek plans or larger. The facility could be
larger and it needs to be determined how large it needs to be to attract more
business. The Poplar Creek plans allowed for a capacity of 162. Once the Golf
Commission meets with the City Council at the joint meeting it will be clearer
where the Clubhouse Project is going. The General Manager requested that at the
joint meeting each Golf Commissioner give a report based on the reports given at
the regular meetings. The City Council's concern is the declining revenue at the
Complex. It was suggested to have a work session meeting with the Golf
Commission prior to the joint meeting to discuss the format and strategy for the
meeting. The suggestion was made to seriously look at the existing buildings and
infrastructure to see what can be salvaged. The General Manager stated that he
would like to see a master plan for the golf courses and possibly include the
slough renovation as part of the Storm Water Run Off Project.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional Matt
Plumlee.
The Head Golf Professional reported that the East Bay Junior Golf
Tournament concluded yesterday and was a big success with 250 juniors
in the field. Thank you to all the volunteers who are so very instrumental
in running this two-day event. The new range balls should be arriving
soon. The question was raised concerning the conclusion of the current
golf cart lease. The golf cart lease will expire next spring.
4-B
General Manager Dana Banke's report highlighting maintenance and operational
activities for the month at the Golf Complex.
The General Manager reported that the Golf Complex web site has been
sending out numerous email blast promotions to registered customers in
the data base which now has approximately 1800 email addresses. The
Complex is also advertising in the Alameda and Oakland magazines. The
maintenance crew has been repairing potholes on the cart paths. The
deadline for the maintenance equipment proposals was at 5:00 pm today.
Three proposals were received and the prices look good. The contract and
request for approval should go to City Council sometime in October. Also
Page 2 of 4",GolfCommission/2006-08-16.pdf
GolfCommission,2006-08-16,3,"reported, the Driving Range building is scheduled to be painted in
September.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that the Beautification Program has been put and
ceremonies should start up in September.
5.
COMMISSIONERSI REPORTS
5-A
Marketing and Promotions, Chair Gammell.
No report given.
5-B
Golf Complex Financial Report, Secretary Gaul.
Secretary Gaul reported that the revenue for golf on all three courses for
July 2006 versus July 2005 was down 11.5% and rounds of golf were
down 11%. The fiscal year to date revenue for golf was down 11.5% and
rounds were down 11%. The Mif Albright Course revenue was down
47% from last year and down 47% for the fiscal year. All other
concessions excluding golf were down 3% for the month and down 3% for
the fiscal year. Total revenue for the Golf Complex was down 8% for the
month of July 2006 versus July 2005 and down 8% for the first month of
fiscal year 2006/2007.
5-C
New Clubhouse Project, Commissioner Schmitz.
Item previously reported on.
5-D
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
No report given.
5-E
City Council and Government Liaison, Commissioner Swanson.
Commissioner Swanson reported that during the planning stages for the
joint meeting with City Council the Golf Commission needs to have a
strategy and agree on the way to handle the meeting. The Golf
Commission needs to brain storm and really look at the survival of the
golf courses and Golf Complex. Also mentioned was that some of the
greens on the Jack Clark Course are in pretty bad shape and we need to
look at the entire Golf Complex for the areas of repair.
5-F
Front Entrance Beautification Project, Vice Chair Wood.
Page 3 of 4",GolfCommission/2006-08-16.pdf
GolfCommission,2006-08-16,4,"Vice Chair Wood reported that he noticed a price in the cost estimates for
a 40-foot wall at the front entrance although that was the only reference to
the entrance.
5-G
Golf Complex Restaurant Report, Jim's on the Course.
The restaurant manager Erik Alterman reported that the umbrellas for the
outside tables have been received and more are on order. Also a large
tournament group held their banquet at the restaurant and it was very
successful. More large events are coming up although recently five
groups had to be turned away due to the room capacity. The request was
made to track the number of events that are not booked due to the capacity
constraints. The General Manager mentioned that Jim's on the Course is
currently working with the Health Department to bring everything up to
code. Some of the issues at the snack shack are expensive and difficult to
rectify. None of the health issues are concerning food preparation, they
are all structural. The statement was made that the food is good although
the service is still lacking. Mr. Alterman stated that they are working on
that and a lot of the problem is the size of the kitchen.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
None.
7.
OLD BUSINESS
None.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for July 2006 of $19,475.
The year-to-date total to the General Fund is $19,475 for the fiscal year
2006/2007.
9.
ANNOUNCEMENTS/ADJOURNMENT
It was mentioned that Jordan Ontiveros from the Junior Golf Club won the
NCGA Junior Amateur Tournament this year and congratulations go out
to her.
The meeting was adjourned at 8:40 p.m.
The agenda for the special meeting was posted 24 hours in advance in accordance with
the Brown Act.
Page 4 of 4",GolfCommission/2006-08-16.pdf
GolfCommission,2006-09-20,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, September 20, 2006
1.
CALL TO ORDER
Chair Betsy Gammell called the meeting to order at 7:00 p.m. in Room
#360, Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Chair Betsy Gammell,
Secretary Ray Gaul, Commissioner Bill Schmitz, Commissioner Jane
Sullwold and Vice Chair Bob Wood. Absent: Commissioner Sandré
Swanson. Also present were General Manager Dana Banke and Head
Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of August 16, 2006.
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Review of Assembly Bill 1234-Ethics Training for City Boards and
Commissions.
The General Manager reiterated that there is a requirement for the Golf
Commissioners to complete ethics training by the end of the year. The training is
in accordance with Assembly Bill 1234 adopted by the State Legislature in 2005.
It is mandatory for all Board and Commission members in the City of Alameda to
complete the training by January 1, 2007 to remain seated on a board or
commission. The training can be done on line or on a hard copy form. The City
of Alameda will reimburse the $50 charge for the testing.
3-B
Presentation by the Miracle League.
Representatives from the Miracle League gave a brief overview of the league
stating that it is an organization that provides opportunities for all children to play
baseball regardless of their ability. It became clear that disabled children had the
desire to dress in uniforms, make plays in the field and round the bases just like
their healthy peers. The league has been in existence since 1998 and as of April
Page 1 of 5",GolfCommission/2006-09-20.pdf
GolfCommission,2006-09-20,2,"2006 there are 143 Miracle League Organizations across the country. The field is
constructed of a cushioned rubberized material and is flat throughout, the dugouts
are wheelchair accessible and there is an accessible restroom. Currently there are
41 completed rubberized fields and 61 fields under construction. The league
is
looking for land in Alameda to construct a field and was interested in the land on
the Golf Complex near the cross-airport roadway behind #5 green and #6 tee on
the Jack Clark Course. The Miracle League requested that the Golf Commission
consider endorsing the league as the first step towards approval. The Golf
Commission made a motion to endorse the Miracle League as an organization
unanimously. The Golf Commission directed the General Manager to research
the process necessary for assisting the Miracle League.
3-C
Discussion on Change in Venue and Time for the Golf Commission Regular
Meetings. (Action Item)
The General Manager stated that the suggestion was made at a previous meeting
to change the time and venue for the monthly regular Golf Commission meeting.
The suggestion was to have the meeting in the restaurant, Jim's on the Course, or
in the Ladies Lounge at the Golf Complex. The meetings would continue to be on
the third Wednesday of the month although would start at 5:30 p.m. It was stated
that having the meetings at City Hall makes it a more formal atmosphere. The
Golf Commission approved changing the venue and time of the regular meetings
to the Ladies Lounge at 5:30 p.m. for a trial period until the end of the year. After
the trial period the item will be placed on the agenda for final approval.
3-D Approval of Agenda and Golf Commission Recommendation for the Special Joint
meeting with the Alameda City Council. (Action Item)
The General Manager passed out a draft agenda for the joint meeting for the Golf
Commissioners review. The General Manager would like to have each Golf
Commissioner give a report. The Golf Commission decided to postpone approval
of the agenda and recommendation until after the next work session. Also
decided was to postpone the Special Joint Meeting to a later date to allow the Golf
Commission to be better prepared. The Golf Commission needs to prioritize what
the main concerns are facing the clubhouse development. It was mentioned that
a lot of time and money has been spent on the Clubhouse Project and nothing has
come out of it. The Golf Commission needs to find out from City Council how
much money and what projects can be accomplished since the Clubhouse Project
is no longer deemed feasible. The Golf Commission would like to present a
recommendation to City Council asking for a decrease in the concessions the Golf
Fund makes to the General Fund. The additional revenue could be used to help
the Golf Complex fund the clubhouse and other necessary Capital Improvement
Projects (CIP's). It was suggested to have another work session meeting with the
Golf Commission prior to the joint meeting to discuss the recommendation. Chair
Gammell asked Commissioner Schmitz and Commissioner Sullwold to compose
the recommendation for review at the work session.
Page 2 of 5",GolfCommission/2006-09-20.pdf
GolfCommission,2006-09-20,3,"4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional Matt
Plumlee.
The Head Golf Professional reported that he is currently looking at a new
point of sale, tee reservation system for the Pro Shop. East Bay Junior
Golf Tournament concluded yesterday and was a big success with 250
juniors in the field. Thank you to all the volunteers who are so very
instrumental in running this two-day event. The new range balls should be
arriving soon. The question was raised concerning the conclusion of the
current golf cart lease. The golf cart lease will expire next spring.
4-B
General Manager Dana Banke's report highlighting maintenance and operational
activities for the month at the Golf Complex.
The General Manager reported that the Golf Complex is still dealing with
the repairs to the snack shack on #9 of the Earl Fry Course. The Health
Department cited areas for improvement, not food related, that need to be
addressed. The Complex will be working on in house repairs throughout
the facility. The Earl Fry Course was aerated recently and the Jack Clark
Course is healing nicely. All of the maintenance equipment proposals
were reviewed and a supplier was decided on. The lease papers should be
completed soon. The General Manager mentioned that there might be a
protest by the company not awarded the contract. The City of Alameda
will be having an employee BBQ on September 28, 2006 at Tillman Park.
The General Manager met with Gallagher and Burke to discuss the
parking lot repairs. The good news is the condition of the parking lot is
not as bad as originally suspected.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that she has some upcoming ceremonies.
5.
COMMISSIONERS' REPORTS
5-A Marketing and Promotions, Chair Gammell.
Chair Gammell brought the ad in the Alameda and Oakland magazines to
show to the Golf Commission.
5-B
Golf Complex Financial Report, Secretary Gaul.
Secretary Gaul reported the revenue for golf on all three courses for
August 2006 versus August 2005 was down 1.5% and rounds of golf were
Page 3 of 5",GolfCommission/2006-09-20.pdf
GolfCommission,2006-09-20,4,"down 5.5%. The fiscal year to date revenue for golf was down 6.5% and
rounds were down 8%. The Mif Albright Course revenue was down 23%
from last year and down 35.5% for the fiscal year. All other concessions
excluding golf were up 3.5% for the month and down .5% for the fiscal
year. Total revenue for the Golf Complex was up 1% for the month of
August 2006 versus August 2005 and down 4% for fiscal year 2006/2007.
Secretary Gaul also mentioned that the complimentary rounds for the over
80 year olds is running about 200 per month and the policy may want to
be reviewed for profitability. The special is only allowed for the Sénior
and Ladies golf clubs.
5-C
New Clubhouse Project, Commissioner Schmitz.
Item previously reported on.
5-D
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Commissioner Sullwold reported that she has had many complaints about
the state of the men's restroom, indicating that it is driving golfers to other
courses. Also reported was that the ball washers on the golf courses need
to have the fluid changed more often. The ball washers are still located in
the back of the teeing area and are not convenient for all golfers. The
maintenance equipment located between the #1 and #3 holes on the Jack
Clark Course are very unattractive and need to be relocated.
Commissioner Sullwold stated that the repairs to the cart paths are a large
improvement. The General Manager stated that the Driving Range
buildings have been painted and look good. Vice Chair Wood stated that
he went around the Complex and took pictures of the buildings. He stated
that the buildings are in dire need of attention and have been neglected for
years. It was also mentioned that the flags on the practice putting greens
are not consistently out and the geese problem seems to have resurfaced.
5-E
City Council and Government Liaison, Commissioner Swanson.
No report given.
5-F
Front Entrance Beautification Project, Vice Chair Wood.
Vice Chair Wood reported that he and the General Manager met with a
representative from Sprung Structures and received a lot of helpful
information. The structures are very large and obtrusive although they do
have color options to make them more aesthetically pleasing. It would be
hard to beat the price for a banquet facility; the problem is how to make
them more appealing. The suggestion was made to have pictures of the
various structures available for viewing at the upcoming work session.
Page 4 of 5",GolfCommission/2006-09-20.pdf
GolfCommission,2006-09-20,5,"5-G
Golf Complex Restaurant Report, Jim's on the Course.
The restaurant manager Erik Alterman reported that Jim's on the Course
also has an ad in the Alameda Magazine and will try to get the ads on the
same page. A new soda machine has been placed at the shack on #9 of the
Earl Fry Course. Jim's on the Course will be providing the BBQ for the
City of Alameda's employee event next week. Also reported there are
some large events coming up in the near future. The question was raised
if the Alameda Women's Golf Club could have some wall space in the
restaurant to showcase photographs. Mr. Alterman said it would be fine.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
None.
7.
OLD BUSINESS
None.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for August 2006 of $15,870.
The year-to-date total to the General Fund is $35,345 for the fiscal year
2006/2007.
9.
ANNOUNCEMENTS/ADJOURNMENT
Congratulations to Betsy Gammell who has been reappointed to the Golf
Commission for 4 more years. Also announced the team from the
Alameda Women's Golf Club came in 2nd place at the Pacific Women's
Golf Associations Team Championship. The team consisted of Maggie
Clendenin, Mary Skelton, Sia Scates and Norma Marchesin.
Congratulations. Ron Salsig mentioned that Paul Porter of the NCGA
passed away recently.
The meeting was adjourned at 8:45 p.m.
The agenda for the special meeting was posted 24 hours in advance in accordance with
the Brown Act.
Page 5 of 5",GolfCommission/2006-09-20.pdf
GolfCommission,2006-10-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Revised 11/16/06
Wednesday, October 18, 2006
1.
CALL TO ORDER
Chair Betsy Gammell called the meeting to order at 5:30 p.m. at the Chuck Corica
Golf Complex in the Ladies Lounge.
1-A.
Roll Call
Roll call was taken and members present were: Chair Betsy Gammell, Secretary
Ray Gaul, Commissioner Jane Sullwold and Vice Chair Bob Wood. Absent:
Commissioner Bill Schmitz and Commissioner Sandré Swanson. Also present
were General Manager Dana Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of September 20, 2006.
Vice Chair Wood added the following statement to Item 3-B concerning the
Miracle League endorsement: Vice Chair Wood was opposed to taking action to
endorse the Miracle league since the item was not placed on the agenda as an
action item.
The Commission approved the minutes unanimously with the aforementioned
addition.
1-C
Adoption of Agenda
The following changes were made to the agenda:
Item 3-B should read: Approval of Junior Golf Tees, not Junior Golf Fees.
The Commission adopted the agenda unanimously with the aforementioned
correction.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Nominations for Golf Commission Board Positions for 2007. (Action Item)
The Nominations for Golf Commission Board positions for 2007 were as follows:
Chair:
Bob Wood
Vice Chair:
Ray Gaul
Secretary:
Jane Sullwold
Page 1 of 5",GolfCommission/2006-10-18.pdf
GolfCommission,2006-10-18,2,"The Nominations for Golf Commission Board positions for 2007 were approved by the
Golf Commission unanimously.
3-B
Approval of Junior Golf Tees. (Action Item)
The General Manager stated that during a conversation with Mrs. Arnerich, the idea of
placing new tee blocks on the 18-hole courses for the junior golfers was mentioned. The
San Ramon Golf Club has such tees and they are a success. The tees are placed in the
fairway approximately 100 yards from the green for the par 3 holes, 150 yards from the
green for par 4 holes and 200 yards from the green for par 5 holes. The Junior Tees work
well to acclimate the juniors to the championship course from the par 3 course and helps
with the pace of play. The General Manager suggested the Junior Tees be placed on the
Jack Clark Course for a trial period and a final decision be made at a later date. The Golf
Commission decided to call the tees the Family Tees. The Commission approved placing
the Family Tees on the Jack Clark Course for a trial period unanimously.
3-C
Discussion on Special Joint Meeting with Alameda City Council.
Chair Gammell stated that at the last work session it was decided a meeting would be
scheduled between the City of Alameda's Chief Financial Officer, the General Manager
and Commissioner Schmitz to discuss the joint meeting. The meeting will be held on
Tuesday, October 24, 2006. The General Manager stated that the main concern at the
work session focused on the affordability of the clubhouse project. Commissioner
Schmitz and Commissioner Sullwold are going to compose a statement to be read at the
Joint Meeting generally recommending that the revenues earned at the Chuck Corica Golf
Complex should be reinvested into the Complex for repairs and upgrades.
Also
mentioned was the need for another work session to discuss a priority list of facility
improvements. The next work session will be held on Wednesday, November 1, 2006 at
3:00 PM. Also at the last work session the Golf Commission directed the General
Manager to research the purchase of a temporary tent structure to serve as a banquet
facility for the 2007 golf season. Vice Chair Wood has been looking at structures made
by Creative Tent International a company from Arizona. It has been determined that a
structure 40 ft by 80 ft with the lowest point being 8 ft, would accommodate 200 people
at a sit down dining event. The General Manager handed out a drawing of the structure
and maps showing the different areas of the Complex where the structure could be
placed. The cost is approximately $30,000, which does not include the site preparation.
The structure has the ability to be equipped with a Heating, Ventilation and Air
Conditioning (HVAC) System for an additional cost. A structure of this size would need
a 12 ton system and would run around $15,000 if purchased through Creative Tent
International. It was mentioned that an HVAC system might not be necessary in
Alameda due to the climate, although it would allow for winter functions if there were
heating. The General Manager mentioned that the Chardonnay Golf Club in Napa has a
similar structure and he would like to go and take a look at it in the near future. The
structure can be made out of different qualities of surface, with the highest quality
providing the most durability and there is a pleated interior liner that can be purchased to
hide the inside structure beams. The structures with more openings all the way around
are more attractive. Commissioner Wood proceeded to review the structure location
Page 2 of 5",GolfCommission/2006-10-18.pdf
GolfCommission,2006-10-18,3,"maps. Map #5 has the structure placed completely on the cement in the front of the
existing restaurant. The site would need to have the retaining wall, trees and flagpole
removed for it to work. The site does have enough room for the carts to pass by. This
location places the south end of the structure right up against a window of the restaurant.
Map #6 shows the structure half on the cement and half on the grass area near the 1st tee
of the Jack Clark Course. Placing the structure in this location blocks the Pro Shop view
of the 1st tee, which is the case with maps 7 & 8 also. Map #7 has the structure
completely on the grass, which requires more paving. Map # 8 is also on the grass
although is rotated giving the long sides with the most windows a nice view. It was
mentioned that the restaurant has held banquets out on the cement area in front of the
building and they seemed to work out well. Map #9 places the structure on the grass area
between the restaurant building and the Driving Range. The diagram shows white dots
inside the structure that represent round tables for eight in rows of four for a capacity of
192 patrons. The tables are tight on the sides of the structure although there is plenty
room at either end for buffet tables. The view in this location would be of the 9th green of
the Jack Clark Course and the parking lot on the other side. It was mentioned that the
main concern would be getting electricity to the structure. Commissioner Wood then
referenced the schematic drawing of the structure. The drawing is generic and shows the
different types of windows and door available. Upon ordering the structure it would be
received in about 4 weeks and would take a few days to erect.
4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional Matt Plumlee.
The Head Golf Professional reported that the new range balls have been received
and will be put into use in a few weeks.
4-B
General Manager Dana Banke's report highlighting maintenance and operational
activities for the month at the Golf Complex.
The General Manager reported that the maintenance crew has been working on
repairing and painting the buildings at the Golf Complex. The golf courses are in
good shape after being aerated recently and debris has been removed throughout
the courses. The Jack Clark Pro Am was postponed due to a lack of entries and
will be held on November 20, 2006. The tournament has been renamed the Jack
Clark Invitational and will no longer be a PGA sanctioned event. The General
Manager also reported that a fire started in the equipment building in the
maintenance yard last Thursday. The only piece of equipment that was destroyed
was the spray rig valued at approximately $20,000. Other damage occurred to the
structure, the sweeper and new range balls that were being stored in the building.
The City of Alameda's insurance has a $25,000 deductible. It was mentioned that
new scorecards and tee signs are needed for the Mif Albright Course. They have
not been updated since the course was remodeled. The question was raised if it
was fine for the Golf Commission to meet at the Golf Complex at the new time.
The General Manager stated that he had asked the City Clerk and was told that
there was no problem with changing the venue or time as long as the board or
Page 3 of 5",GolfCommission/2006-10-18.pdf
GolfCommission,2006-10-18,4,"commission members have approved the changes. The General Manager reported
that he received an email soliciting advertising for the AT&T Pro Am on our golf
carts. The program runs for two months, during December and January and the
company will pay the Complex $4,000. The suggestion was made to make the
November 1, 2006 work session into a Special Meeting and place the advertising
promotion on the agenda as an action item and all agreed.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that she is having a tree planting on November 5, 2006 for
the nephew of Miriam Delagrange, of the Development Services Department. He
was tragically killed recently on his motorcycle leaving the Metropolitan Golf
Course. He was 31 years old.
5.
COMMISSIONERS REPORTS
5-A
Marketing and Promotions, Chair Gammell.
Nothing to report.
5-B
Golf Complex Financial Report, Secretary Gaul.
Secretary Gaul reported the revenue for golf on all three courses for September
2006 versus September 2005 was down 2% and rounds of golf were down 4%.
The fiscal year to date revenue for golf was down 5% and rounds were down 7%.
The Mif Albright Course revenue was down 11% from last year and down 28%
for the fiscal year. All other concessions excluding golf were up 6% for the
month and up 1.5% for the fiscal year. Total revenue for the Golf Complex was
up 1% for the month of September 2006 versus September 2005 and down 2% for
fiscal year 2006/2007.
5-C
New Clubhouse Project, Commissioner Schmitz.
No report given.
5-D
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Commissioner Sullwold reported that she has noticed that a lot of repairs are
being done on the golf courses and facilities and the improvements are being well
received.
5-E
City Council and Government Liaison, Commissioner Swanson.
No report given.
5-F
Front Entrance Beautification Project, Vice Chair Wood.
Page 4 of 5",GolfCommission/2006-10-18.pdf
GolfCommission,2006-10-18,5,"Vice Chair Wood reported that he has been working closely with the maintenance
crew on the painting of the clubhouse buildings. He is also looking into getting a
permanent sign for Jim's on the Course since it doesn't seem like a new building
will be coming soon. The lettering that was on the building for Legends and
Heroes was made of cast aluminum letters 10"" high and pin mounted into the
cinder block. The letters were manufactured at a foundry, which do not really
exist anymore. The new technique for making similar lettering is done with a
water jet process and can be done in any style and typeset. The question remains
as to what the restaurant would like on the building and who will be paying for
the signage. Commissioner Wood also mentioned that he would like to see the
flagpole repainted. Apparently the pole has a hinge mechanism to allow the pole
to drop horizontally for painting, although no one knows how to operate it. The
Commissioner Wood took photographs of all of the buildings at the Golf
Complex and distributed them to the Golf Commissioners on a CD.
5-G
Golf Complex Restaurant Report, Jim's on the Course.
The restaurant manager Erik Alterman reported that the restaurant had a busy
September with banquets although it seems to be winding down now. The public
address system in the restaurant is not working and they are trying to repair it. A
designated smoking area has been set for employees on the patio near the bar
entrance. They are planning on placing an ATM machine in the restaurant soon.
Working on a new code for the employee discount. The staff currently has to type
the employees first and last name into the register and it is time consuming.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
None.
7.
OLD BUSINESS
Chair Gammell reminded the Golf Commissioners to be sure to complete their
ethics testing by the end of the year.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for September 2006 of $13,145. The
year-to-date total to the General Fund is $48,490 for the fiscal year 2006/2007.
9.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 6:45 p.m.
The agenda for the special meeting was posted 24 hours in advance in accordance with the
Brown Act.
Page 5 of 5",GolfCommission/2006-10-18.pdf
GolfCommission,2006-11-01,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, November 1, 2006
1.
CALL TO ORDER
Chair Betsy Gammell called the special meeting to order at 3:00 p.m. in
the Ladies Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial
Road, Alameda, CA.
1-A.
Roll Call
Roll call was taken and members present were: Chair Betsy Gammell,
Secretary Ray Gaul, Commissioner Bill Schmitz, Commissioner Jane
Sullwold and Vice Chair Bob Wood. Absent: Commissioner Sandré
Swanson. Also present was General Manager Dana Banke.
2.
AGENDA ITEMS:
2-A
Endorsement of the Miracle League. (Action Item)
Representatives from the Miracle League gave a brief overview of the league at
the September 20, 2006 meeting. At that time the Miracle League requested that
the Golf Commission consider endorsing the league. Since the item was not on
the
September 20th agenda as an action item, the motion for endorsement was
nullified. The item was placed on the agenda for the special meeting as an action
item. The Golf Commission endorsed the Miracle League by a vote of 4 to 1.
2-B
Approval of Outside Advertising Campaign for December 2006 and January
2007. (Action Item).
The General Manager reported that he received an email soliciting advertising for
the AT&T Pro Am on the golf carts at the Complex. The program runs for two
months, during December and January and the company will pay the Complex
$4,000. The Golf Commission approved the two-month advertising campaign
unanimously with the notation that any and all future advertising is brought to the
Golf Commission for approval.
2-C
Discussion on Future Special Joint Meeting with the City Council.
The General Manager reported that he would be working on the cost
estimates for the site improvements and structure for the grass area
between the restaurant and Driving Range to house the tent structure for
banquet services. It was decided that a Power Point presentation would be
Page 1 of 2",GolfCommission/2006-11-01.pdf
GolfCommission,2006-11-01,2,"prepared for the Special Joint meeting with the City Council.
Commissioner Wood and the General Manager will work together on
arranging the presentation. It was suggested that a priority list of Capital
Improvement Projects (CIP's) for the Golf Complex be compiled for
information and discussion at the Special Joint Meeting.
3.
ANNOUNCEMENTS/ADJOURNMENT
The Special Meeting was adjourned at 5:30 PM.
The agenda for the special meeting was posted 24 hours in advance in accordance with
the Brown Act.
Page 2 of 2",GolfCommission/2006-11-01.pdf
GolfCommission,2006-11-15,1,"ALAMEDA GOLF COMMISSION
MINUTES OF MEETING
Wednesday, November 15, 2006
1.
CALL TO ORDER
Chair Betsy Gammell called the meeting to order at 5:30 p.m. at the Chuck Corica
Golf Complex in the Ladies Lounge.
1-A.
Roll Call
Roll call was taken and members present were: Chair Betsy Gammell, Secretary
Ray Gaul, Commissioner Bill Schmitz, Commissioner Jane Sullwold and Vice
Chair Bob Wood. Absent: Commissioner Sandré Swanson. Also present were
General Manager Dana Banke and Head Golf Professional Matt Plumlee.
1-B
Approval of Minutes - Regular Meeting of October 18, 2006.
Vice Chair Wood changed the following statement in Item 3-C, line 14:
It has been determined that a structure 40 ft by 80 ft with the lowest point being 8
ft, would accommodate 200 people at a sit down dining event. Item 3-B
was
corrected to reflect the name of the new tees as the Family Tees.
The Commission approved the minutes unanimously with the aforementioned
additions.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
AGENDA ITEMS:
3-A
Election for Golf Commission Board Positions for 2007. (Action Item)
The Nominations for Golf Commission Board positions for 2007 were as follows:
Chair:
Bob Wood
Vice Chair:
Ray Gaul
Secretary:
Jane Sullwold
The Golf Commission elected the nominees unanimously.
3-B
Discussion on Special Joint Meeting with Alameda City Council.
Page 1 of 5",GolfCommission/2006-11-15.pdf
GolfCommission,2006-11-15,2,"The General Manager reported that at the last workshop meeting the decision was made
that Vice Chair Wood and the General Manager would work on a Power Point
presentation for the Joint meeting with City Council. The presentation will include a 10-
year historical financial document. Also discussed was the need to put together a joint
statement from the Golf Commission to the City Council referencing the contributions
the Golf Fund makes to the City of Alameda's General Fund and the need to retain these
funds for improvements and repairs at the Golf Complex. The General Manager is
working on the cost estimates for the sprung or tent structure banquet facility. The two
areas being proposed for the structure are the grass area between the restaurant and the
Driving Range and the handicap parking area adjacent to the clubhouse building. It was
suggested by Dorene Soto that the General Manager meet with Mike Smalley of DMS, a
landscape architectural and site-planning firm in San Francisco. The General Manager,
Vice Chair Wood and Ms. Soto met with Mr. Smiley yesterday and asked him to put
together a scope of work and cost estimates for the two areas being looked at. He was
also asked to include landscaping for the courtyard area in front of the clubhouse and
restaurant. At the last work session the request was made to have the General Manager
put together a priority list of Capital Improvement Projects (CIP's). He handed out the
CIP priority list from 2001. The list read as follows: 1) Amenity Projects, 2) Clubhouse
Remodel, 3) Redesign The Norma Arnerich Teaching Academy, 4) Golf Complex Golf
Cart Path Improvement And Renovation, 5) Golf Complex Entry Remodel Project, 6) #9
Jack Clark Course Green Renovation, 7) Driving Range Short Game Practice Area, 8)
Renovation Of Practice Greens, 9) Renovation Of Lakes 6th & 9th Holes Earl Fry 8th
Hole Jack Clark, 10) Renovate And Repair Existing Interior Maintenance Roads And
Bridges, 11) Replacement Of The Jack Clark Irrigation Pump, 12) Replacement Of The
Jack Clark Irrigation System, 13) Driving Range Synthetic Turf And Netting
Replacement. The items on the list that are approved by City Council in the 2006-2008
budget cycle are numbers 1, 2, 4, 6, 10 12 and 13 although the only projects funded are
the Clubhouse Remodel Project and Storm Drain upgrades. The Amenity Project CIP,
which in the past has been used to fund in house projects and improvements, has been
discontinued and the funds placed in the maintenance department's expenditures. Item
#7 the Driving Range Short Game Practice Area was completed in house last year. In
2003 it was decided to pool various projects into the Clubhouse Remodel Project. Those
projects were the Redesign The Norma Arnerich Teaching Academy, Golf Complex Golf
Cart Path Improvement And Renovation, Golf Complex Entry Remodel Project and the
#9 Jack Clark Course Green Renovation. The design work for the teaching academy was
done a few years back changing the interior from three bays to one or two. Renovation
Of Lakes 6th & 9th Holes Earl Fry 8th Hole Jack Clark falls under the Public Works
Department's Storm Water Run Off Project. The Clubhouse Remodel Project is funded
only if the Golf Complex can provide the funding to complete the project. The Storm
Drain Upgrades Project which would include the Renovation Of Lakes 6th & 9th Holes
Earl Fry 8th Hole Jack Clark is funded through the Public Works Department and funds
for that project have been transferred from the Golf Enterprise Account yearly since
fiscal year 2001/2002. The firm of Moffett & Nichols did a report concerning the
renovation of the lakes and sloughs at the Golf Complex and they also did a report for the
drainage improvements at Godfrey Park, which is adjacent to the Golf Complex. The
Godfrey Park renovations are scheduled for this fiscal year and it would be a good time to
try and get the Golf Complex storm drain project started. The Golf Commission
Page 2 of 5",GolfCommission/2006-11-15.pdf
GolfCommission,2006-11-15,3,"Project does not include the bathrooms. Vice Chair Wood mentioned that there is a
problem with the sewer line running from the restrooms at #9 of the Earl Fry Course. It
appears that the line runs uphill to a man hole and the only way to correct the problem is
to
dig it up and redo it although there are some electrical lines in the area which makes it
difficult. The General Manager stated that the problem affects the snack shack but not
the restrooms so much. The General Manager said that the plan for the ladies restroom is
to get new toilets and see if that corrects the problem with the water pressure prior to
tearing up the sewer lines. The General Manager reported that the Earl Fry Pump
Upgrade Project could most likely be paid for through the maintenance department
expenditure budget. The General Manager stated that the list was only a draft and no
priority has been set. The list will be completed after discussion and additions from the
Golf Commission. The Golf Commissioners requested that all of the financial projection
reports be done one month prior to the Joint Meeting with City Council to ensure that
they have all of the information concerning finances to know how much money is
available to better prioritize the improvement projects and request reductions in the
General Fund contributions. The reports include the financial projections being prepared
by John Ritchie, CPA and the report being prepared by Keyser-Marston Associates to
project the revenue that could possibly be gained by building a permanent banquet
facility and what cost for construction could be justified. The General Manager will
contact John Ritchie, CPA and Keyser-Marston to request the reports be completed by
early December. The Golf Complex needs to know how much money is available to
build a new clubhouse in part or whole to report to City Council. Should there be no
stability to take on any debt the Clubhouse Project will need to be reevaluated and the
report to City Council will need to reflect that point. The Golf Commission may need to
suggest that the Clubhouse Project be dropped and the Golf Complex begin looking at
other improvements that it can afford. It may still be possible to build the clubhouse
should the Keyser-Marston report be positive and the City be agreeable to reducing the
General Fund contributions. The Golf Commission agreed that another work session
should be scheduled before the next Regular Golf Commission meeting. Vice Chair
Wood has been working on the Power Point presentation and would like the Golf
Commissioners input on it at the next Work Session. He is including historical data in
the presentation as well as current issues. The suggestion was made to have the City
Council Members not familiar with the Golf Complex come out and take a tour to get a
better understanding of the operation. The next Work Session will be on November 29,
2006 at 3:00 pm.
Page 3 of 5",GolfCommission/2006-11-15.pdf
GolfCommission,2006-11-15,4,"4.
ORAL REPORTS
4-A
Golf Shop and Driving Range activities report by Head Golf Professional Matt Plumlee.
The Head Golf Professional reported that the Jack Clark Invitational will be held
on November 20, 2006 at the Golf Complex. The staff has been restructured for
the winter months and Mike Grant will now be working at the Driving Range.
Also reported was that we are seeing players coming to the Complex from Chabot
Golf Links since the closure of that facility.
4-B
General Manager Dana Banke's report highlighting maintenance and operational
activities for the month at the Golf Complex.
The General Manager reported that he is looking into getting new tee signs for the
Mif Albright Golf Course. The scorecard for the Mif Albright Course has already
been changed to reflect the correct yardage. The General Manager contacted
Alameda Power & Telecom to request a bucket truck to paint the flagpole in front
of the clubhouse. The advertising for the AT&T Pro Am on the golf carts at the
Complex will now be on both golf courses and the payment will be $8,000. The
maintenance equipment lease will go to City Council on November 21, 2006 for
approval. All of the equipment being leased is John Deere.
4-D
Beautification Program by Mrs. Norma Arnerich.
Mrs. Wendling reported that two tree plantings were done recently. There will be
no more ceremonies until next year.
5.
COMMISSIONERS REPORTS
5-A
Marketing and Promotions, Chair Gammell.
Nothing to report.
5-B
Golf Complex Financial Report, Secretary Gaul.
Secretary Gaul reported the revenue for golf on all three courses for October 2006
versus October 2005 was down 10.5% and rounds of golf were down 7.5%. The
fiscal year to date revenue for golf was down 6.5% and rounds were down 7%.
The Mif Albright Course revenue was down 29% from last year and down 28%
for the fiscal year. All other concessions excluding golf were down 5.5% for the
month and up .06% for the fiscal year. Total revenue for the Golf Complex was
down 8.5% for the month of October 2006 versus October 2005 and down 3.5%
for fiscal year 2006/2007.
5-C
New Clubhouse Project, Commissioner Schmitz.
Report previously covered.
Page 4 of 5",GolfCommission/2006-11-15.pdf
GolfCommission,2006-11-15,5,"5-D
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Sullwold.
Commissioner Sullwold reported that the new ball washers have been installed
and look great. The suggestion was made to have benches on all of the par 3
holes due to the waiting time. Commissioner Sullwold suggested that a cart path
be installed in front of the lake on #8 of the Jack Clark Course to enable patrons
to drive their carts to the teeing area.
5-E
City Council and Government Liaison, Commissioner Swanson.
No report given.
5-F
Front Entrance Beautification Project, Vice Chair Wood.
Report previously covered.
5-G
Golf Complex Restaurant Report, Jim's on the Course.
Owner Tom Geanekos mentioned that he is always appreciative of any
suggestions the Golf Commission may have and thanked them for their support.
6.
ORAL COMMUNICATIONS, NON AGENDA (Public Comment)
None.
7.
OLD BUSINESS
None.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for October 2006 of $12,742. The
year-to-date total to the General Fund is $61,232 for the fiscal year 2006/2007.
9.
ANNOUNCEMENTS/ADJOURNMEN'
The meeting was adjourned at 6:50 p.m.
The agenda for the special meeting was posted 24 hours in advance in accordance with the
Brown Act.
Page 5 of 5",GolfCommission/2006-11-15.pdf
GolfCommission,2006-11-29,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, November 29, 2006
1.
CALL TO ORDER
Chair Betsy Gammell called the special meeting to order at 3:00 p.m. in
the Ladies Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial
Road, Alameda, CA.
1-A.
Roll Call
Roll call was taken and members present were: Chair Betsy Gammell,
Secretary Ray Gaul, Commissioner Bill Schmitz, Commissioner Jane
Sullwold and Vice Chair Bob Wood. Absent: Commissioner Sandré
Swanson. Also present was General Manager Dana Banke.
2.
AGENDA ITEMS:
2-A
Attendance and Financial Projections by John Ritchie, CPA.
The General Manager stated that John Ritchie has been working on the attendance
and revenue financial projections and assumptions. The report is to be used as
a
tool to project what funding is available to service a debt for the new clubhouse or
other improvement projects. The General Manager handed out the draft financial
report and assumptions prepared by Mr. Ritchie. The assumptions do not take
any fee increases into account until fiscal year 2007/2008. The report is in draft
form and the General Manager asked that the Golf Commissioner's take a look at
it and get back to him with any questions. The report still needs to be reviewed
by the Finance Director for accuracy. The report clearly shows that there is no
excess money to pay for Capital Improvements and additional debt service and in
order for the Golf Complex to reduce a future deficit there needs to be an increase
in revenue and a reduction in expenditures. The question was raised regarding the
timing of the proposed fee increases. The General Manager stated that after the
joint meeting there will be a better understanding of what sort of projects can be
done and the amount of money necessary for the projects. The decision
to
increase the rates will be based on the out come of the joint meeting and whether
or not improvement projects and a return of funds from the General Fund are
approved. The Golf Commission will review the information and get back to the
General Manager with any questions.
2-B
Update by Keyser-Marston Associates on Banquet Revenue Projections.
Page 1 of 2",GolfCommission/2006-11-29.pdf
GolfCommission,2006-11-29,2,"The General Manager introduced Bob Wetmore from Keyser-Marston Associates,
an economic and real estate consulting firm. Mr. Wetmore is preparing a revenue
projection based on the addition of a new banquet facility at the Golf Complex.
Mr. Wetmore stated that a large amount of the food and beverage revenue is not
related to golf or golfers. Also mentioned was that over the past years the golf
rounds and revenue have declined although that may not directly effect the food
and beverage revenue. Mr. Wetmore pointed out that the market for food and
beverage service and banquet facilities is underserved for the Bay Farm Island
area. The report takes into consideration golfing venues and non-golfing venues
and the business demands. Some of the venues researched have mentioned that
they under built to meet the needs of public. Also being looked at is a temporary
banquet facility and Mr. Wetmore questioned whether the temporary structure
would really be a venue that patrons would want to come to. The capacity being
researched is a 200-patron minimum and 300-patron maximum the latter being
the optimum goal. The golf facilities reviewed are Chardonnay Golf Course in
Napa, Coyote Creek Golf Course in San Jose and Lone Tree Golf Course in
Antioch. The Golf Commission stressed the importance of receiving the reports
as soon as possible to review them and get an understanding of what exactly is
feasible and what is not. Mr. Wetmore stated that he would complete the report
as quickly as he can.
3.
ANNOUNCEMENTS/ADJOURNMENT
The Special Meeting was adjourned at 3:45 PM.
The agenda for the special meeting was posted 24 hours in advance in accordance with
the Brown Act.
Page 2 of 2",GolfCommission/2006-11-29.pdf
GolfCommission,2007-02-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
REVISED 3/5/07
Sunday, February 11, 2007
1.
CALL TO ORDER
Chair Bob Wood called the special meeting to order at 2:00 p.m. in the Ladies Lounge,
Chuck Corica Golf Complex, #1 Clubhouse Memorial Road, Alameda, CA.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell, Vice
Chair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob
Wood. Absent: Commissioner Sandré Swanson. Also present were City Manager Debra
Kurita and General Manager Dana Banke.
2.
AGENDA ITEMS:
2-A
Discussion of Next Steps and Actions related to Golf Department Operations, Fees and
Revenues, Budget, Policies and Procedures. (Action Item)
Appointment of Golf Commissioner for Operational Review Scope of Work Committee. (Action
Item)
Appointment of Two Golf Commissioners for the Operational Review Request for Proposal
(RFP) Committee. (Action Item)
Chair Wood stated that the need for an Operational Review at the Chuck Corica Golf Complex
was decided on at the Special Joint Meeting with City Council on January 17, 2007. The process
includes forming two committees, one to compose the Scope of Work for the Request for
Proposal (RFP) and the other to review the proposals received and deciding on the best several
candidates to recommend to the City Manager who will make the final decision. The Golf
Commission needs to appoint a total of three members to serve on these committees, one for the
Scope of Work Committee and two for the committee to review and award the RFP for the
Operational Review. Chair Wood appointed Vice Chair Gaul for the Operational Review Scope
of Work Committee and Secretary Sullwold and Commissioner Schmitz for the Operational
Review Request for Proposal Committee. The Golf Commission approved the appointments
unanimously. Chair Wood introduced City of Alameda's City Manager, Debra Kurita to give an
overview of the next steps and actions related to the golf operations, fees and revenue, budget,
policies and procedures. The City Manager listed the following major items that came out of the
joint meeting with the City Council. The selection of Golf Commissioners to sit on the RFP
committees, which was previously done. Also listed were the elements of operations, policies
and revenue, providing budget information to the Golf Commission and the potential phasing of
the Clubhouse Project. The General Manager stated that the Golf Commissioners are given a
monthly financial report each month for the prior month. The General Manager is working with
the Chief Financial Officer to prepared a more detailed report for the Golf Commission. The
suggestion was made to include the monthly Enterprise Account balance on the report and to
show the figures on a chart. The objective of the operations overview is to have a third party
Chuck Corica Golf Complex
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GolfCommission,2007-02-11,2,"review of the operations, revenue, budget, policies and procedures for the Golf Department. The
committee needs to develop an RFP as soon as possible and get it out to consultants. The
process takes about 30 days from the date it is sent out to the date it is returned. The RFP's will
be sent out to consultants, advertisements will be placed in publications and the RFP will be
accessible on the City of Alameda's web site. Once the proposals are received the committee
will review them. The contract will not need City Council approval if it is under $75,000. The
Golf Commissioners would like to have some input and discussion with the consultant. The
Complex has various associate clubs that would also need to be interviewed during the review.
The City Manager stated that the key elements of the review will include the operations and
maintenance, policies and practices, staffing levels, environmental comparisons (looking at other
municipal operations and what they do differently) and capital improvements. Once the
recommendations are received it is an ongoing process to put the suggestions into reality.
The consensus amongst the Golf Commission is that the policy and fee changes need to go into
effect soon to capitalize on the peak golf season. The City Manager stated that she did not see a
problem with moving on the changes now and not waiting until the completion of the operational
review, although some additional changes may be necessary after the review is completed. The
overall philosophy is that the Earl Fry Course is the premium course and the rate proposal is
designed to shift some of the pass and discounted fee play to the Jack Clark Course. Chair Wood
asked for a motion on the proposed fee changes shown on the following page:
Chuck Corica Golf Complex
Page 2
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GolfCommission,2007-02-11,3,"$1
$1
$0
$0
Juniors Non-Resident*
$8
$10
$8
$2
$0
CART FEES:
Current
Recommended
Change
Single Rider (Non-Shared Cart)
$14
$15
$1
Senior M-F per player
$11
$13
$2
Late Twilight
$9
$10
$1
Mif
$8
MONTHLY PASSES:
Current
Surcharge
Recommended
Surcharge
Change
Res. Sr. (M-Th + Fri (JC only)
$85
$0
$100
$0
8.1.5
Resident (M-Th + Fri (JC only)
$100
$0
$115
$0
$15
Non-Res. (M-Th + Fri (JC only)
$130
$3
$195
$0
$65
TOURNAMENTS:
Current
Recommended
Green Fees
Cart Req
Merch
EF/JC
Cart Req
Merch*
Mon Thurs
$30
no
$6
$50/$48
yes
$5
Mon Thurs (Senior)
$30
no
$6
$38/$36
yes
$0
Friday
$35
yes
$6
$52/$50
yes
$5
Weekends and Holidays
$35
yes
$6
$60/$56
yes
$5
Mif 9-HOLE COURSE RATES:
Current
Recommended
Change
Regular Weekday
$9
$10
$1
Driving Current
Recommended
Change
Regular Weekend
$11
$12
$1
Range
Senior Weekday
$7
$8
$1
Small
$0
$3
$3
Replay Rate
$7
$7
$0
Medium
$4
$5
$1
Junior Resident
$1
$1
$0
Large
I
$6
$7
$1
Junior Non-Resident
$4
$5
$1
X-Large
$8
$9
$1
Practice Area: $5 w/ small bucket
*EF Mon-Fri after 12:00: Weekends &
Holidays after twilight only
** Can be waived
Chuck Corica Golf Complex
Page 3
Revised format only 3/5/07
Golf Commission Minutes",GolfCommission/2007-02-11.pdf
GolfCommission,2007-02-11,4,"Commissioner Sullwold moved and Commissioner Gammell seconded to accept the
aforementioned fee changes. The Golf Commission approved the fee changes unanimously.
The Golf Commission is also looking at the following policy changes: Allowing tournaments to
begin at 9:00 a.m. on the Earl Fry Course instead of 11:00 a.m., implementing split tee waves on
the Earl Fry Course during the peak season, May to September (with constant review) and
allowing for 30 day advance tee time reservations for Alameda Resident Card holders and 21
days for all others. The Golf Commission approved the aforementioned policy changes
unanimously.
2-B
Determination of Venue and Time for Regular Golf Commission Meetings in 2007. (Action
Item)
The Golf Commission voted unanimously to change the venue and time of the Regular Golf
Commission meetings to 6:30 p.m. in Room 360 in City Hall on the third Wednesday of every
month. The Golf Commission decided to cancel the Regular meeting on February 21, 2007 due
to a lack of quorum and schedule a Special Meeting for February 28, 2007 at 6:30 p.m. at City
Hall in room 360 if it is available.
3.
ANNOUNCEMENTS/ADJOURNMENT
The Special Meeting was adjourned at 5:30 PM.
The agenda for the special meeting was posted 24 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
Page 4
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Golf Commission Minutes",GolfCommission/2007-02-11.pdf
GolfCommission,2007-02-28,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, February 28, 2007
1.
CALL TO ORDER
Chair Bob Wood called the special meeting to order at 6:32 p.m. in Room #391, Alameda
City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Vice Chair Ray Gaul, Commissioner Bill
Schmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Betsy
Gammell and Commissioner Sandré Swanson. Also present was Golf Services Manager
Matt Plumlee.
1-B
Approval of Minutes-Special Meetings of November 29, 2007 and February 11, 2007.
The Golf Commission elected to add to the agenda the approval of the minutes of the
Special Meetings of November 29, 2007 and February 11, 2007. The minutes of
November 29, 2007 were approved unanimously. The following changes were made to
the minutes of February 11, 2007:
2-A, line 7: change from ""award the RFP for the Operational Review."" to ""recommend
three candidates to the City Manager, and she will then choose the consultant.""
2-A, paragraph 2, line 6: change from ""Chair Wood made the motion to accept the
aforementioned fee changes"" to ""Secretary Sullwold made the motion and Commissioner
Gammell seconded to accept the aforementioned fee changes"".
Secretary Sullwold made the motion and Vice Chair Gaul seconded to approve the
minutes with the aforementioned changes. The Golf Commission approved unanimously.
2.
AGENDA ITEMS:
3-A
Report on Chuck Corica Golf Complex Master Planning and Conceptual Design of Clubhouse
Facility. (Action Item)
Chair Wood introduced Miriam Delagrange of the Development Services Department. Ms.
Delagrange referenced the Dahlin Group Master Plan, which the Golf Commission had not
received. The plan goes over what cost estimates Dahlin would provide and the cost of their
services. At a meeting on January 25, 2007 between Dahlin representatives, Doreen Soto and
Miriam Delagrange from Development Services Department and Dana Banke from the Chuck
Corica Golf Complex, Dahlin was given direction on some basic concepts to enable the project
to be completed in phases. The Dahlin report breaks the Master Site Plan into the following
phases. Phase A-New Bar/Grill/Banquet Facility (approximately 8,500 s.f.), Phase B1-New Pro
Shop Facility (approximately 8,000 s.f.), Phase B2-Exterior modifications to the existing Pro
Shop Facility (assumed as a potential option, it the existing pro shop building is to remain for
a
longer period of time after Phase A is completed), Phase B3-New Entry Canopy and Site
Chuck Corica Golf Complex
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Golf Commission Minutes",GolfCommission/2007-02-28.pdf
GolfCommission,2007-02-28,2,"Development: development of an entry canopy that will ""join"" Phase A and Phase B1, along
with the development of a new vehicle routing/bag drop area, Phase C-Site and landscape
improvements immediately adjacent to the existing/new building areas, Phase D-Entry Drive
Improvements, Site Monument (at entry drive and at the corner of Island and Dolittle Drives),
Phase E-Site Parking Improvements, site entry bridge feature at creek, realigning of the on site
parking and addition of planter islands and irrigation for landscaping. The Dahlin report is a
master plan proposal to do the basic design not for submitting any construction drawings just an
idea to work with and get cost estimates to see how much each phase would cost so that it can be
proposed to City Council to determine which options to proceed with. She also stated that there
could be cost savings by completing the planning now rather than later. Chair Wood stated that
the Golf Commission will not be able to take action on the item without first reviewing the
material. The Golf Commission was given copies of the report and the discussion ensued. Ms.
Delagrange referenced the report stating that Dahlin will utilize previous design concepts and
cost estimation, they will provide minor modifications to the site and the cart barn, driving range
and snack shack structures are existing and no work is planned at these areas. The buildings will
be demolished on a per phase basis. The new buildings will be placed at about the same location
as the existing buildings to minimize additional site work. No changes in the golf course design
were included. Dahlin will also provide an analysis for anticipated cost savings if the City were
to
construct both Phase A and Phase B as one project instead of separately. As part of the
conceptual building design, they will provide a scenario for creating a shared set of restrooms
between the Bar/Grill/Banquet Facility (Phase A) and the Pro Shop (Phase B). Dahlin will
provide a maximum of two conceptual layouts for the new Bar/Grill/Banquet facility (Phase A)
and the Pro Shop (Phase B). Included in the professional fees are three presentations/meetings
with the Golf Commission and one presentation/meeting with the City Council and provide
standard design review submittals and cost estimation summaries for all presentations/meetings
Secretary Sullwold requested that a cost estimate be looked at for renovating the existing
restaurant building and build a new kitchen and banquet facility behind it. Chair Wood agreed
that the use of the existing structures should be looked at and if the structures are not usable he
would like to know why. The request will be passed on to Dahlin for evaluation. The general
consensus amongst the Golf Commission is that the main priority is the banquet facility. Ms.
Delagrange referenced the site drawings prepared by BMS. The BMS material relates to Phases
C, D, & E in the Dahlin report. The master site plan shows the entrance drive, parking and
proposed temporary banquet facility. The Golf Commission did not receive copies of the
entrance area drawings, which includes the following three alternatives. Alternative 1 is a
minimal site change plan that includes removing existing pavement, the roadway wall, and the
existing fence. The plan would add two eight foot entry markers, a six-foot ornamental wooden
fence, a new curb and gutter, a concrete pad, various trees, shrubs, ground cover and lawn,
including irrigation, for the total cost of $218,057. Alternative 2 is a modest site change
including all of the changes in Alternative 1 with the addition of a six foot entry wall made of
concrete block in place of the two eight foot entry markers. There is also miscellaneous site
furnishings and asphalt paving. The cost for Alternative 2 is $298, 397. Alternative 3 combines
the items in Alternative 2 with the deletion of the furnishings and adds a faux pond and a project
identification sign at a cost of $304,572. There are also three alternatives for the parking area
and temporary banquet facility. Alternative 1 is a minimal site change plan that includes
removing existing pavement and sidewalk and curb. The alternative includes a rerouting of the
entrance to allow for a bag drop area, project identification signs, new curbs and gutters, asphalt
concrete paving, concrete sidewalk, various trees, shrubs, ground cover and lawn, including
irrigation, and miscellaneous site furnishings for a cost of $285,725. Alternative 2 is a modest
site change plan that includes removing existing pavement, sidewalk and curb. The alternative
Chuck Corica Golf Complex
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Golf Commission Minutes",GolfCommission/2007-02-28.pdf
GolfCommission,2007-02-28,3,"includes a more extensive rerouting of the entrance to allow for a bag drop area with additional
foliage in and around the clubhouse building and beautification to the courtyard area, in addition
to the project identification signs, new curbs and gutters, asphalt concrete paving, concrete
sidewalk, various trees, shrubs, ground cover and lawn, including irrigation, and miscellaneous
site furnishings. Alternative 3 is a major site change plan that includes removing existing
pavement, sidewalk and curb. The alternative includes a more extensive rerouting of the
entrance to allow for a bag drop area with additional foliage in and around the clubhouse
building and beautification to the courtyard area with special colored paving, in addition to the
project identification signs, new curbs and gutters, asphalt concrete paving, concrete sidewalk,
various trees, shrubs, ground cover and lawn, including irrigation, and site furnishings for a cost
of $758,650. Chair Wood suggested that additional lighting be added to the proposal for the
parking area and the exterior of the buildings. The action on the item has been postponed to a
future meeting.
3-B
Report on the Chuck Corica Golf Complex Marshal Program. (Action Item)
:
The Golf Services Manager reported that at the special meeting of the Golf Commission
on February 11, 2007 the Golf Commission requested staff to present a revised Marshal
Work Program and a revision to the Employee and Volunteer Benefit Program for the
Chuck Corica Golf Complex (CCGC). The current program consists of 40 volunteers
that help patrons with their golf cart, start players on the first tee and monitor play on the
three golf courses. Marshals work a minimum of a 6-hour shift and receive benefits for
the service. The recommended program would have a maximum of 35 marshals, with an
additional 5 relief marshals and 3 marshal coordinators and the Marshals are to work one,
7 hour shift per week during the peak season, and one, 6 hour shift per week during the
off season. The marshals are expected to attend bi-annual general meetings with golf
professional staff and be trained every 6 months by marshal coordinator trainer and the
Marshals are to assist with Golf Complex sponsored events. The CCGC Employee and
Volunteer Benefit Program provide complimentary green fee, cart fee and range
privileges to volunteers and employees of the Golf Complex. It is important to provide
use of the golf course facilities in order to attract a volunteer and paid work force.
However, in order to help achieve greater revenues it is important to protect the ""peak""
times in which patrons use the golf course. Therefore, complimentary use of the facilities
should be curtailed to protect peak revenue times. Currently there are no constraints on
when volunteers and employees can receive complimentary privileges. The
recommendation is for the volunteers/employees to receive complimentary golf Monday-
Thursday on all courses. Fridays all day on the Jack Clark Course and Mif Albright and
at twilight on the Earl Fry course. Friday at Saturday, Sunday, and Holidays after
twilight on all golf courses. One bucket of range balls per day and they must register in
the range pro shop. There will be a cart fee of $10.00 per player for employees,
volunteers and guests. The volunteers and employees will still receive 20% off
merchandise (soft goods only), excludes golf balls, and golf equipment and no discount
on sale/clearance items. Special orders are cost (including shipping) plus 10% and tax
and there is a discount on food and beverage on scheduled workdays.
3-C
Report on Volunteer and Employee Benefits at the Chuck Corica Golf Complex. (Action Item)
The recommendations made in the previous agenda item will also apply to the employees
at the Chuck Corica Golf Complex. The $10 cart fee per rider will include all
Chuck Corica Golf Complex
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Golf Commission Minutes",GolfCommission/2007-02-28.pdf
GolfCommission,2007-02-28,4,"complimentary play as well.
3-D
Report on Fiscal Year 2006/2007 Budget.
Chair Wood introduced the City Manager Debra Kurita and Chief Financial Officer Juelle Ann
Boyer. The City Manager stated that at the February 20, 2007 City Council meeting the Golf
Complex deficit was brought up during the Mid Year Budget Update. The City Council directed
the Chief Financial Officer to draw up a resolution mandating a balanced budget for the Golf
Fund by the end of the fiscal year within 30 days and will be brought to the City Council at the
March 20, 2007 meeting. The first course of action was to determine what the deficit would be
by the end of the fiscal year. The Chief Financial Officer determined that by the end of the fiscal
year based on the prior months actual revenue and expenditures and a forecast for the final 5
months of the year that the Golf Fund would see a net cash loss of approximately $212,000. The
General Manager had recommended various expenditure cost cutting measures such as a
reduction in the cart fleet and water usage. The City Council understands that if it would harm
the operation of the Golf Complex to balance the budget then other solutions need to be looked
at. Commissioner Schmitz mentioned that the Golf Commission has recommended various fee
increases to help increase revenue. The forecast does not include any funds for Capital
Improvement Projects. The monthly reports the Golf Commission currently receives are based
on the online information available to the golf staff. The Finance Department has access to more
detailed information. The Golf Commission would like to have the General Fund Expenditures
itemized in detail on the monthly financial report. The request was made to receive the Chief
Financial Officer's report on a monthly basis to give the Golf Commission a clearer view of the
Golf Complex financials and a running Enterprise Fund Balance. The ultimate goal is to have
the Golf Fund's current revenue equal the current expenditures. The balanced budget does not
ensure that the Enterprise Fund will not continue to go down. The question was raised as why
the $300,000 lent to Development Services is non-interest bearing. The Chief Financial Officer
stated that the interest on inter department loans is negotiated at the time of the loan, and interest
was not added to the loan to Development Services.
4.
ANNOUNCEMENTS/ADJOURNMENT
Ron Salsig announced that he received two writing awards for articles, which appeared in
the New York Times, Los Angeles Times and the Alameda Sun. The Golf Commission
congratulated Mr. Salsig on his accomplishments. The City Manager announced that the
City Council and the Alameda Unified School District would have a Joint Meeting on
March 15, 2007.
The Special Meeting was adjourned at 8:37 PM.
The agenda for the special meeting was posted 24 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
Page 4
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Golf Commission Minutes",GolfCommission/2007-02-28.pdf
GolfCommission,2007-03-08,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, March 8, 2007
1.
CALL TO ORDER
Chair Bob Wood called the special meeting to order at 5:37 p.m. in the Ladies Lounge,
Chuck Corica Golf Complex, #1 Clubhouse Memorial Road, Alameda, CA.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz,
Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré Swanson.
Also present was Golf Services Manager Matt Plumlee.
2.
AGENDA ITEMS:
3-A
Clarification on February 11, 2007 Special Meeting Minutes.
Chair Wood referenced the minutes from the February 11, 2007 special meeting where the fee
change schedule was corrupted. Chair Wood requested that the fee change schedule be included
in the minutes as an attachment. The request was also made to have the reformatted fee change
schedule included in the City Council staff report for the March 20, 2007 meeting. Secretary
Sullwold made the motion to rescind the prior approval of the February 11, 2007 special meeting
minutes and approve the amended and reformatted minutes and fee change schedule attachment
dated March 5, 2007. Commissioner Schmitz seconded the motion and the Golf Commission
approved unanimously.
3-B
Review of BMS Report.
Chair Wood reported that BMS, an architectural landscaping firm, was contacted in October
2006 to do a study when the Golf Commission was looking at erecting a temporary structure to
serve as a banquet facility. The purpose of the report was to get an idea of additional cost
associated with putting up a temporary structure. The scope of work got expanded to look at not
only the area around the existing clubhouse and the proposed new banquet facility but also
secondarily to look at the entryway at the corner of Island Drive and Clubhouse Memorial Road
as a separate zone and then as another zone the driveway (Clubhouse Memorial Road) to a
portion of the parking lot. The thought at the time that the proposal was requested was that it
would include costs for utilities and infrastructure, which it does not. Secretary Sullwold
expressed her frustration with the fact that the proposal cost upwards of $20,000 and is
landscaping for concepts that have not been decided on and may never be completed. The
problem seems to be that the Development Services Department runs the project and by the time
the Golf Commission gets the information or the proposals the work has already been done
3-C
Discuss Dahlin's Proposal for Master Planning & Conceptual Design.
Chuck Corica Golf Complex
Page 1
2/28/07
Golf Commission Minutes",GolfCommission/2007-03-08.pdf
GolfCommission,2007-03-08,2,"The Dahlin report breaks the Master Site Plan into the following phases. Phase A-New
Bar/Grill/Banquet Facility (approximately 8,500 s.f.), Phase B1-New Pro Shop Facility
(approximately 8,000 s.f.), Phase B2-Exterior modifications to the existing Pro Shop Facility
(assumed as a potential option, it the existing pro shop building is to remain for a longer period
of time after Phase A is completed), Phase B3-New Entry Canopy and Site Development:
development of an entry canopy that will ""join"" Phase A and Phase B1, along with the
development of a new vehicle routing/bag drop area, Phase C-Site and landscape improvements
immediately adjacent to the existing/new building areas, Phase D-Entry Drive Improvements,
Site Monument (at entry drive and at the corner of Island and Dolittle Drives), Phase E-Site
Parking Improvements, site entry bridge feature at creek, realigning of the on site parking and
addition of planter islands and irrigation for landscaping. The Dahlin report is a master plan
proposal to do the basic design not for submitting any construction drawings just an idea to work
with and get cost estimates to see how much each phase would cost so that it can be proposed to
City Council to determine which options to proceed with. She also stated that there could be cost
savings by completing the planning now rather than later. Chair Wood stated that the Golf
Commission will not be able to take action on the item without first reviewing the material. The
Golf Commission was given copies of the report and the discussion ensued. Ms. Delagrange
referenced the report stating that Dahlin will utilize previous design concepts and cost
estimation, they will provide minor modifications to the site and the cart barn, driving range and
snack shack structures are existing and no work is planned at these areas. The buildings will be
demolished on a per phase basis. The new buildings will be placed at about the same location as
the existing buildings to minimize additional site work. No changes in the golf course design
were included. Dahlin will also provide an analysis for anticipated cost savings if the City were
to construct both Phase A and Phase B as one project instead of separately. As part of the
conceptual building design, they will provide a scenario for creating a shared set of restrooms
between the Bar/Grill/Banquet Facility (Phase A) and the Pro Shop (Phase B). Dahlin will
provide a maximum of two conceptual layouts for the new Bar/Grill/Banquet facility (Phase A)
and the Pro Shop (Phase B). Included in the professional fees are three presentations/meetings
with the Golf Commission and one presentation/meeting with the City Council and provide
standard design review submittals and cost estimation summaries for all presentations/meetings.
4.
ANNOUNCEMENTS/ADJOURNMENT
The announcement was made that the Golf Complex will celebrate its 80th Anniversary.
The item will be placed on a future agenda for discussion of possible festivities.
The Special Meeting was adjourned at 8:37 PM.
The agenda for the special meeting was posted 24 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
Page 2
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Golf Commission Minutes",GolfCommission/2007-03-08.pdf
GolfCommission,2007-03-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, March 21, 2007
1.
CALL TO ORDER
Chair Bob Wood called the regular meeting to order at 6:33 p.m. in Room #360, Alameda
City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz,
Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré Swanson.
Also present were Interim Golf General Manager Dale Lillard and Golf Services
Manager Matt Plumlee.
1-B
Approval of Minutes - Special Meeting of February 28, 2007.
The Commission continued the approval of the minutes to the next meeting.
The following correction was made to Item 9:
Ron Salsig announced that he received two national writing awards, which will be
presented at the Masters Dinner held on the Wednesday before the Masters Golf
Tournament.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
4.
AGENDA ITEMS:
4-A
Review of the Marshal Program and Benefits.
The Marshal Program and Benefits agenda item which was approved by the Golf Commission at
the February 28, 2007 special meeting was placed back on the agenda at the request of
Commissioner Schmitz who felt it was a hasty decision and that it should be reworked to come
up with a plan that is fair to the marshals and management. Chair Wood opened the floor to
members of the audience for comment. Tony Martinelli, a golf course marshal, stated that if the
policy goes into effect he would no longer volunteer as a marshal because the benefits he uses
would be taken away. Mr. Martinelli plays golf on the weekends and if he were not allowed to
do so free of charge he would no longer see any reason to marshal. Paul Mountain, the marshal
coordinator, stated that he does not think that restructuring the marshal program will solve the
Golf Complex revenue problems. A survey of the current marshals was conducted and 25% said
Chuck Corica Golf Complex
Page 1
3/21/07
Golf Commission Minutes",GolfCommission/2007-03-21.pdf
GolfCommission,2007-03-21,2,"they would quit under the new program, 65% said they would wait and see what happens, and
10% said it made no impact. Mr. Mountain mentioned that there is currently a good crew of
marshals and he does not want to loose any of them. Many marshals in the audience spoke
against the proposed benefit changes to the program. The suggestion was made to have a
discussion group made of marshals, Golf Commissioners and management to try and come up
with a possible amicable program for everyone. The motion was made by Commissioner
Schmitz to rescind the Golf Commission approval of the Management Practice #7, Volunteer
Marshal Work Program of February 28, 2007 and refer the matter to a committee composed of
two or three representatives from the Marshal Program, two or three representatives from the
Golf Commission and two representatives from Management. Commissioner Delaney seconded
the motion and the Golf Commission passed the motion unanimously.
4-B
Discuss Possible Marketing for Golf Complex 80 Year Anniversary.
Commissioner Delaney reported that the 80th Anniversary of the Golf Complex is on May 28,
2007 and in light of all the negative press the Complex has received recently this may be an
opportunity to promote the Chuck Corica Golf Complex in a positive way. Commissioner
Delaney continued that the Golf Complex has a very unique history and it should be promoted.
It was mentioned that here are many people in Alameda who have a lot of history about the Golf
Complex. The goal should not only be about giving free items away but building a bridge
between the Community and the Golf Complex. Commissioner Delaney put together a Power
Point Presentation titled ""Respecting the Past, Reshaping the Future"" and would like to contact
other Alameda businesses to contribute monetary or service donations for the anniversary
celebration. Commissioner Delaney would also like to approach one of the local newspapers to
feature a retrospective of 80 years of golf in Alameda. The citizens of Alameda have had a
quality golf course and a place for entertainment and camaraderie for many years and that should
not be forgotten. Commissioner Delaney also stated that the City of Alameda needs to do a
better job of promoting the Golf Complex and the 80th Anniversary could be a stepping-stone
towards better marketing. Commissioner Delaney would like to contact local businesses to get
an idea of the interest level. The idea is to get most of the items donated or at a reduced price.
The suggestion was made to roll back the prices to the 1927 price, although in light of the current
financial status that would be impossible unless a business wanted to sponsor the event and pay
the rate difference. Commissioner Delaney would also like to possibly get a local Public
Relations firm to help with the planning at no cost. The motion was made and seconded to
authorize Commissioner Delaney to send out letters and contact local businesses about
sponsorship. The Golf Commission passed the motion unanimously.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee.
The Golf Services Manager reported that he is currently surveying local golf course operations to
see if the salaries are competitive for the part time employees. Also the request was made to
have the part time employees go back to wearing uniforms and he is working on that. The Golf
Shop will now have course specific registers for the Earl Fry Course and the Jack Clark Course
check in due to the new rates, which are different for each course. The free Junior Golf Clinics
will begin in May 2007 and continue through August 2007. The clinics will be held on each
Tuesday and Thursday at 4:00 PM for the four-month period and the sign up sheets are in the Pro
Shop.
Chuck Corica Golf Complex
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GolfCommission,2007-03-21,3,"5-B
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich mentioned that maintenance worker Dave May's mother recently passed away and
there will be a dedication for her.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Commissioner Gammell reported that there is an ad in the Alameda Magazine for the
month of March.
6-B
Golf Complex Financial Report, Vice Chair Gaul.
Chief Financial Officer Juelle Anne Boyer reported that at last night's City Council
meeting a resolution was adopted directing staff to monitor the Golf Complex budget and
ensure a balanced budget. The Chief Financial Officer handed out a graph completed in
the Finance Department, which showed actual financials for the current fiscal year and
forecasted financial data for the final four months of the fiscal year. The report will be
updated monthly and forwarded to the Golf Commission. The Chief Financial Officer
will meet with the Interim General Manager to review and adjust the 2007/2008 fiscal
year budget to ensure that it is balanced. She will then meet with the Golf Commission
prior to the current fiscal year end to discuss the 2007/2008 fiscal year budget.
6-C
New Clubhouse Project, Commissioner Schmitz.
It was mentioned that Commissioners Gaul, Sullwold and Wood met with the Mayor and
the City Manager and they were told to continue moving forward with the clubhouse
project. The Golf Commission was directed to explore the option of refurbishing the
existing buildings. The resolution passed at the City Council meeting did not include
Capital Improvement Project (CIP) expenditures only the operational expenses.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold.
Chair Wood mentioned that he was driving by the Complex the other evening after 11:00
PM and the main gate on Island Drive and Clubhouse Memorial Road was open and may
not be closing at night. The Interim General Manager will look onto it and get the gate
fixed if necessary.
6-E
City Council and Government Liaison, Commissioner Swanson.
No Report.
6-F
Front Entrance Beautification Project, Chair Wood.
Chair Wood reported that the Interim General Manager has stated that he will have the
Recreation and Parks mowers removed from the front entrance area.
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GolfCommission,2007-03-21,4,"6-G
Golf Complex Restaurant Report, Jim's on the Course.
General Manager Erik Alterman reported that the restaurant is looking at ways to
improve the curb appeal of the building such as new awnings, repairing the uneven
cement and make better use of the outdoor area for seating. A complaint was made that
the service was horrible on a weekend when a Golf Commissioner came out for
breakfast. Mr. Alterman also mentioned the need for a new sign for the restaurant
building, which has not been replaced since the last concessionaire. Chair Wood stated
that he was looking into the new sign and will meet with Erik to discuss it. The comment
was made that there are broken lights in the clubhouse and parking lot areas and they
need to be repaired. Also commented on was the lack of adequate heating and cooling
for the restaurant. Mr. Alterman stated that the condition of the HVAC system at the
restaurant is in need of replacement, which is the City's responsibility.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
8.
OLD BUSINESS
Chair Wood suggested that the ""Old Business"" section of the meeting be used as a time to
discuss and document pending, unresolved and resolved issues from previous meetings.
One such item is the goose abatement and what is being done. The Golf Services
Manager stated that the service the Complex was using got too expensive and the
management was approached by individuals who wanted to bring their dogs out to chase
the geese. It was mentioned that the Mayor's sister had a herding dog and would like to
bring it out to run. Another item brought up was the removal of the two poles located in
the clubhouse breezeway to discourage golf carts from driving in from the parking lot
using the breezeway. The Golf Services Manager stated that the staff had received
complaints from customers who said that the wheels of their pull carts get caught on the
poles and it hurts their arms and shoulders. The Interim General Manager stated that he
would look at alternatives to the poles for the area. It was mentioned that there are large
tears in the Driving Range netting and it should be repaired. The Golf Services Manager
stated that in the long range planning there is a CIP set for replacing the netting in the
future. The suggestion was made to find the money somewhere else and get the holes
fixed.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing the surcharge payment for February 2007 of $7,505. The year-to-date total to
the General Fund is $97,885 for the fiscal year 2006/2007.
10.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 9:13 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
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GolfCommission,2007-04-04,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, April 4, 2007
1.
CALL TO ORDER
Chair Bob Wood called the special meeting to order at 6:30 p.m. in the Ladies
Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial Road, Alameda, CA.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill
Schmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner
Sandré Swanson. Also present were Interim General Manger Dale Lillard and
Golf Services Manager Matt Plumlee.
2.
AGENDA ITEMS:
2-A
Approval of the Marshal Program and Benefits. (Action Item)
Chair Wood reported that representatives from the Marshal Program, Golf Commission
and Management met to discuss the proposed changes to the Marshal benefits. The
meeting resulted in a reduction of the proposed cart fee of $10 to $7. Also it was agreed
upon that Marshal's would be allowed to play golf one time on the weekend provided
that they are playing with a paying threesome and the Marshal does not make the
reservation. The program will be reviewed in three to six months and if the financial
climate at the Complex has improved the benefits will be increased. There was some
confusion regarding the rate a customer playing with a marshal will pay for a golf cart.
The rate will be the applicable rate at the time of play and based on the age of the player.
The same benefits will be included in the management practice for the employee benefits.
The following changes were made to the Management Practice's footnote: ""The
aforementioned benefits shall apply to all persons eligible to receive complimentary
green fees, including, but not limited to employees, volunteers, Golf Commissioners, City
Council Members, PGA/LPGA and other VIP guests."" The motion was made
by
Secretary Sullwold to accept the Volunteer Marshal Work Program Management Practice
#7 with the modifications discussed. Commissioner Gammell seconded the motion. The
Golf Commission passed the motion unanimously. The new program will be effective
April 15, 2007.
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GolfCommission,2007-04-04,2,"2-B
Approval of the Chuck Corica Golf Complex Policy Changes. (Action Item)
The Golf Commission reviewed the following policy changes:
1.
30/21 day advance reservations (res/non).
2.
9-hole rate on weekdays at anytime on the Jack Clark Course.
3.
Service club members charged according to residency when playing in
club events.
Policy number one would allow City of Alameda Preferential Starting Time
holders to call and make reservations 30 days in advance and all other customers
the ability to call 21 days in advance. The benefits of extending the time is that
customers can call to reserve a tee time further in advance and make plans
accordingly. The question was raised regarding how many times the system
allows a customer to book during the 30/21 time frame. The Golf Services
Manager stated that the current computer system is unable to restrict the number
of tee times a customer can book, although the Preferential Starting Time policy
states that a member can book one weekday and one weekend time or two
weekday times a week. Secretary Sullwold made the motion to accept the policy
changing the advance reservation period to 30 days for Preferential Starting Time
holders and 21 days for all other customers. Commissioner Gammell seconded
the motion. The Golf Commission passed the motion unanimously. The new
policy will be effective May 1, 2007. Policy number two would allow customers
to pay for and play 9-holes of golf at anytime Monday through Friday on the Jack
Clark Golf Course. The Golf Services Manager stated that the problem with
allowing the 9-hole rate all day as opposed to the first 2 hours of the day which is
the current policy is that there is no way to monitor the golfers to ensure that they
do only play 9-holes and not 18. Commissioner Gammell made the motion to not
change the 9-hole rate policy and continue to allow only play the first 2 hours of
the day. Secretary Sullwold seconded the motion. The Golf Commission passed
the motion unanimously. The third policy for review would be to have the service
club members pay the appropriate fee according to residency when playing
in
club events. The current policy is that service club members pay the age
appropriate resident rate when playing in group events. There has been a problem
in establishing whether a player is a senior or not and it was suggested that the
golf starters check identification for all players when they check in. It was stated
that the Service Clubs bring a large number of golfers to play at the Complex on a
regular basis and they should be rewarded by paying a reduced rate.
Commissioner Gammell made the motion to set a policy stating All service clubs
members shall be charged the ""Resident"" (according to age) rates when playing in
club events. Secretary Sullwold seconded the motion. The Golf Commission
passed the motion unanimously.
2-C
Review Draft of the March 8, 2007 Special Meeting Minutes.
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GolfCommission,2007-04-04,3,"Chair Wood stated that the tape of the March 8, 2007 Special Meeting cut off and
there was not transcription available for the Dahlin discussion on the agenda and
he asked if anyone could recall the item. It was mentioned that since there was
not a representative from the Development Services Department the item was
tabled to a future meeting when a representative could be present.
2-D
Discussion on the Commissioner Reports Format and a Briefing Package for
Future Golf Commissioners.
Chair Wood suggested that the current Commissioner Reports be reviewed and that the
Commission begin to used the ""Old Business"" as an area where pending issues be listed
so that they will be revisited in the future and not forgotten. The Interim General Manger
suggested that an item be placed on the agenda called ""Items for Next Agenda', that way
the Commission can discuss items they would like to see on future agendas.
Commissioner Gammell stated that the Commissioner Reports are a good way to ensure
that areas of the Complex are reviewed on a monthly basis. Chair Wood also mentioned
that there should be a packet put together for new Golf Commissioners to brief them on
the role and goals of the Golf Commission. Chair Wood would like to form a committee
to compose a briefing packet for future Golf Commission members. The Interim General
Manager mentioned that there is a similar packet for the Recreation and Parks
Commission and will bring a copy of it for the Commissioners to review. It was
mentioned that the area between #17 green and #18 tee on the Earl Fry Golf Course
is
dangerous and a sign should be placed in the area warning the group that players are
teeing off above them. Chair Wood suggested that a master plan be designed for tree
planting on the golf courses to help in some of the dangerous teeing areas. It was also
mentioned that the tee sign on #6 of the Jack Clark Golf Course is missing. A contractor
doing work on the fence in the area broke the sign. Also the tee sign on #14 of the Earl
Fry Golf Course has orange paint indicating the forward tees and it should be red. The
Superintendent will order a replacement sign and get some red paint from the company to
fix the color. Vice Chair Gaul asked that the Golf Commission explore the possibilities
of using modular buildings for the banquet facility. Chair Wood stated that a committee
to review the item would consist of Vice Chair Gaul as the committee Chair, Chair Wood
and Commissioner Gammell as members. The question was raised from the audience
when a replacement would be selected to fill Commissioner Swanson's seat. The Interim
General Manager stated that the decision to fill Commission appointments is the up to the
Mayor and City Council.
4.
ANNOUNCEMENTS/ADJOURNMENT
The Special Meeting was adjourned at 8:18 PM.
The agenda for the special meeting was posted 24 hours in advance in accordance with the
Brown Act.
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GolfCommission,2007-04-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, April 18, 2007
1.
CALL TO ORDER
Chair Bob Wood called the regular meeting to order at 6:33 p.m. in Room #360, Alameda
City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz,
Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré Swanson.
Also present was Interim Golf General Manager Dale Lillard.
1-B
Approval of Minutes - Regular Meeting of March 21, 2007.
Correction Item 6-A:
Commissioner Gammell reported that there is an ad in the Alameda Magazine for the
month of March, should be Commissioner Gammell reported that there is an ad in the
Oakland Magazine for the month of April. The Commission approved the minutes
unanimously with the aforementioned correction.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
The question was raised concerning the progress on the Operational Review Request for
Proposal. The Interim General Manager reported that three candidates have bee selected for the
interview process, which is taking place this week. A selection should be made by the end of the
week.
4.
AGENDA ITEMS:
4-A
Clarification of Implementation of New Tournament Rates. (Action Item)
The Interim General Manager stated that the tournament rates were increased on April 1, 2007.
There are many groups who booked and paid the deposit for events prior to April 1, 2007,
although the tournament will take place after the increase effective date. The contract states that
the rates are subject to change without notice but with the fee increases coming in spring and not
winter there are groups who have events coming up very soon and have probably already set
their budgets and received player fees. The Interim General Manager suggested the following
three options be reviewed and a decision made on the best way to proceed.
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GolfCommission,2007-04-18,2,"1.
Honor the old rates for groups conducting their event prior to the completion of
the current fiscal year, June 30 2007. Notify groups conducting their event after
June 30, 2007 of the increased rates.
2.
Honor the old fees through the end of the calendar year for events booked prior to
the April 1, 2007 effective date.
3.
Notify all groups regardless of the event date that the new rates are in effect.
Commissioner Gammell made the motion to honor the old tournament rates for events booked up
to June 30, 2007. Vice Chair Gaul seconded the motion. The Golf Commission passed the
motion unanimously. The Golf Services Manager will notify the tournament groups affected by
the increases.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee.
No report given.
5-B
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that the dedication date for maintenance worker Dave May's mother is
set for June 30, 2007 and the Ladies Club is will be doing plantings for two members. Mrs.
Arnerich spoke with the Superintendent and he will be using $3,000 from the Beautification
Account for planting various areas of the Golf Complex. The suggestion was made to replant the
area at the 2nd tee of the Jack Clark Golf Course where the plants were removed. Also
mentioned was the need to repaint all of the tee blocks on the courses.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Commissioner Gammell reported that a new ad would appear in the Alameda and
Oakland Magazines for the months of May and June. The ad states ""Mothers and Fathers
Golf for Free with 3 paid Green Fees after 11:00 AM"". Mothers for the month of May
and Fathers for the month of June.
6-B
Golf Complex Financial Report, Vice Chair Gaul.
Vice Chair Gaul reported that the revenue for golf on all three courses for March 2007
versus March 2006 was up 150% and rounds of golf were up 139%. The fiscal year to
date revenue for golf was up 3.7% and rounds were up 5.6%. The Mif Albright Course
revenue was up 155% from last year and down 6.6% for the fiscal year. All other
concessions excluding golf were up 62% for the month and up 7% for the fiscal year.
Total revenue for the Golf Complex was up 103% for the month of March 2007 versus
March 2006 and up 4.5% for the fiscal year 2006/2007.
6-C
New Clubhouse Project, Commissioner Schmitz.
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GolfCommission,2007-04-18,3,"Commissioner Schmitz stated that he would like to see a representative from
Development Services attend a meeting to get clarification on how the Clubhouse Project
is progressing and update them on the other alternatives the Golf Commission is looking
into. The Interim General Manager will contact Doreen Soto, the project manager, and
see when she is available. They do not want the Clubhouse Project to just fade away and
have received conflicting information on the status of the project. Commissioners Gaul
and Wood will be meeting with the modular building company tomorrow.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold.
Secretary Sullwold mentioned that she has received very positive responses regarding the
ball washers on the forward tees although there seems to be varying opinions about the
barbershop style 150-yard markers. Many players in the ladies club do not like them and
have to remove them when playing. The suggestion was made to place small flags in the
area instead. It was mentioned that last Monday when the 9-hole group was playing
some men hit into the last group and it was very dangerous. There did not seem to be any
marshals out on the course. The Interim General Manager stated that they are currently
looking to the current marshal crew to find a coordinator. If no replacement can be
secured the alternative may have to be a staff member. Also suggested were directional
signs around the shack on the Earl Fry Golf Course. Customers have trouble location the
#9 tee from the #8 green and the #14 tee from the #13 green.
6-E
City Council and Government Liaison, Commissioner Swanson.
No Report.
6-F
Front Entrance Beautification Project, Chair Wood.
Chair Wood reported that there are broken windows in the fire tower and made the
request that the Interim General Manager investigate who has jurisdiction over the
building and prepare a written report to that effect. He also stated that as long as the fire
tower continues to be an eye sore there would be no front entrance beautification.
Another concern is the utilities in the area, which will have to be moved prior to any
improvements. Chair Wood is looking into what moving them entails. The suggestion
was made to paint the tower and fix the fence. Chair Wood called painting the tower a
lame attempt at beautifying it.
6-G
Golf Complex 80th Anniversary, Commissioner Delaney
Commissioner Delaney reported that he has set the following priority list of goals for the
80th Anniversary celebration:
1.
Family Orientated
2.
Entertainment
3.
Historic Value
4.
Golf Complex as an Alamedas Icon
5.
Golf
Commissioner Delaney is in the process of identifying people in Alameda willing to
support the celebration. He was thinking of a possible 9-hole golf tournament for
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GolfCommission,2007-04-18,4,"families and contacting local school bands to provide entertainment. He would like
to
see the Corica Family in attendance as well as the Mayor and City Council. The idea of a
time capsule was mentioned which could be buried out on the golf course and a
proclamation from the City of Alameda. Commissioner Delaney mentioned the need to
secure volunteers, possibly from the Golf Complex service clubs and community groups.
Secretary Sullwold will mention the need for volunteers to the Ladies Club tomorrow at
their general meeting. It was also mentioned to check the City of Alameda web site to
ensure that the date does not conflict with other events. The event will probably take
place in the fall and the Interim General Manager will put it in the Recreation
Departments fall brochure.
6-H
Golf Complex Restaurant Report, Jim's on the Course.
Owner Tom Geanekos reported that the restaurant is now getting a lot of non-golf patron
business and they are working on the service problems. The kitchen is inadequate to
handle the size of the menu and he would like to remodel it eventually. He has been in
contact with the City of Alameda Building Department concerning necessary code
upgrades. Planning on introducing pizzas to the menu and purchasing a soft serve ice
cream machine. There is a new refrigerated display case for pre-made items that golfers
can purchase quickly. Mr. Geanekos also mentioned that he is currently repainting the
outside furniture and has ordered new umbrellas.
7.
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
8.
OLD BUSINESS
Previously discussed.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing the surcharge payment for March 2007 of $12,474. The year-to-date total to the
General Fund is $110,359 for the fiscal year 2006/2007.
10.
ITEMS FOR NEXT MEETINGS AGENDA
Clubhouse Project (Development Services)
Fire Tower Report
Modular Building Report
Marshal Program
Selection of Consultant for Operational Review
Fiscal Year 2007/2008 Budget
11.
ANNOUNCEMENTS/ADJOURNMENT
Secretary Sullwold made the motion to adjourn the meeting and Commissioner Schmitz
seconded it. The Golf Commission passed the motion unanimously. The Meeting was
adjourned at 7:54 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
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GolfCommission,2007-05-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, May 16, 2007
1.
CALL TO ORDER
Chair Bob Wood called the regular meeting to order at 6:33 p.m. in Room #360, Alameda
City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell, Vice
Chair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob
Wood. Absent: Commissioner Bill Delaney and Commissioner Sandré Swanson. Also
present were Interim Golf General Manager Dale Lillard and Golf Services Manager
Matt Plumlee.
1-B
Approval of Minutes -Special Meeting of April 4, 2007 and the Regular Meeting of April
18, 2007.
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
None.
4.
AGENDA ITEMS:
4-A
Presentation by National Golf Foundation Regarding Golf Complex Operational Review.
The Interim General Manager introduced Ed Getherall of the National Golf Foundation (NGF),
the consultant firm hired to perform the operational review. Mr. Getherall gave a brief overview
of how the information for the study is compiled. The study has several components; the first
component is the financial analysis, operating history and operating efficiencies, the
management structure and current trends. The second component will look at what capital
improvements should be made with the limited resources. The third component is researching
where the Complex stands in the current marketplace and the local competitors. It was noted
that the market has changes quite a lot over the past 10 years. He noted that rounds and revenue
have dropped while expenses have risen. This trend is not only seen at Chuck Corica Golf
Complex but in municipal golf all across the region and all over the country. He stated that 10
years ago 90% of NGF's work was doing feasibility studies for new golf courses and currently
90% is doing operational reviews for City owned municipal golf courses, Municipal Golf
Courses are facing common issues, the largest being rapidly rising labor expenses and flat or
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GolfCommission,2007-05-16,2,"declining revenue. He mentioned that the study is in the very early stages and there is a lot of
data to review. The goals are to look at ways to make the operation more efficient, raise revenue
and rounds as well as decrease expenses. NGF has a lot of experience in the municipal golf
industry and has worked with many cities. Mr. Getherall mentioned that he has met with the
City Manager, Assistant City Manager and the stakeholder groups. The study generally takes
10-12 weeks to complete. There is also a customer survey, which is also a component of the
study. The customer survey will identify certain business drivers such as customer service,
condition of the courses and the facilities. It will also show where the competition lies based on
what other courses customers are playing and how often. The survey also has an area for
comments, which can be very helpful in identifying additional areas. Mr. Getherall will be
visiting the neighboring golf courses for comparison. He encouraged the Golf Commission meet
with him or call him to discuss any concerns. The Commissioners were asked to coordinate
times to meet with Mr. Getherall with the Interim General Manager for tomorrow.
4-B
Report on the Status of the Fire Tower.
The Interim General Manager reported that the dumpster at the fire tower has been removed.
The dumpster was being used as a dumpsite for the street sweeper and it has been relocated to
the model airplane field. A walk through was done at the modular site at the tower and the
consensus is to try and keep the tower itself from deteriorating any further. The estimate to seal
the tower and patch the cracks is $120,000 and does not include any asbestos cleanup. Water
Tight Restoration did the report. The modular was also looked at and that would cost
approximately $25,000 and $35,000 to remove. He is still waiting for a price to actually remove
the tower completely also. City Council would make the final decision of what to do with the
property. Although the Fire Department still needs a place to train they are looking at different
areas. Chair Wood requested a copy of the report done by Water Tight Restoration. The
statement was made that it seems unfair that the fire Department caused all of the damage yet
they are taking no responsibility for the clean up. The Interim General Manager mentioned that
regarding the shack on the other side of Clubhouse Memorial Drive; the county has to do an
assessment study prior to issuing a permit to remove the building. The study should be done in
the next week or two. The removal of the building is planned to be done in house. The pumps
and utilities need to stay in place but the other old equipment and debris has been removed from
the area.
4-C
Review of the 2007/2008 Fiscal Year Golf Complex Budget.
The Interim General Manager referenced the report provided by the Finance Department that
shows the revisions made to the original budget prepared for fiscal year 2007/2008. The
expenditure and revenue amounts are amended to reflect a more accurate forecast. The amended
totals show the projected revenue of $4,914,000 and projected expenditures of $5,208,486. The
net operating budget shows a loss of -$294,486, although when you back out the depreciation
amount of $350,136 there is a net contribution to cash of $55,650. The Interim General Manager
stated that there are no Capital Improvement Projects slated for the 2007/2008 fiscal year and
that can be reviewed during the mid year adjustment period and if revenues have gone up
projects may be added at that time. The question was raised concerning the $50,000 allocated
for drainage and slough work and needs to be spent in the current fiscal year has been completed.
The Interim General Manager stated that the Public Works Department handles the money and
he has been told that the improvements will be done. Chair Wood asked why the depreciation
amount is backed out? The Interim General Manager stated that the depreciation is not an
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GolfCommission,2007-05-16,3,"operational expense. The statement was made that there seem to be many different financial
versions and it is hard to know what is correct. The Interim General Manager mentioned that he
has been told to use the figures on the report prepared by the finance department. The statement
was made that the amended budget still shows a payment to the General Fund of $780,000 for
FY 2007/2008. The budget will go to City Council on June 20, 2007 for final approval.
Secretary Sullwold suggested that the Golf Commission discuss the annual surcharge payment
with the City Council and ask them why at a time when the Golf Complex is struggling to
balance their budget does the City of Alameda feel it can continue to take this money.
Commissioner Schmitz requested a copy of the City Council packet for the June 20, 2007
meeting. There was discussion concerning the $300,000 the Enterprise Fund lent to
Development Services for the Alameda Point Project and why they don't have to pay it back
during the Golf Complex's time of financial struggle. The funds were to be paid back from
proceeds of the Alameda Point Golf Course and no interest was negotiated on the loan.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee.
The Golf Services Manager reported that the new Point of Sale and Tee System will be installed at the
end of June 2007 for live interaction on July 1, 2007. The system will have the capability to interface
with the ball machines at the Driving Range. The management staff is researching a new vendor to
supply range balls. The vendor would also take over the retrieval of balls from the lakes and sloughs at
the Complex. The Golf Services Manager is working on the East Bay Junior Golf Tournament to be held
on July 23 and 24, 2007. Also the Jack Clark Pro Am is set for October 15, 2007.
5-B
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that the dedication date for maintenance worker Dave May's mother and
grandmother is set for June 30, 2007 at 10:00 am and the Ladies Club will be doing plantings for
two members at the end of this month.
6.
COMMISSIONERS' REPORTS
6-A Marketing and Promotions, Commissioner Gammell.
Commissioner Gammell reported that a new ad would appear in the Alameda and
Oakland Magazines for the month of June. The ad states ""Fathers Golf for Free for the
Month of June with 3 paid Green Fees after 11:00 AM"". It was mentioned that the
advertised special has also been sent to web site subscribers via email.
6-B
Golf Complex Financial Report, Vice Chair Gaul.
Vice Chair Gaul reported that the revenue for golf on all three courses for April 2007
versus April 2006 was up 132% and rounds of golf were up 136%. The fiscal year to
date revenue for golf was up 10% and rounds were up 12%. The Mif Albright Course
revenue was up 70% from last year and down 1% for the fiscal year. All other
concessions excluding golf were up 82% for the month and up 15% for the fiscal year.
Total revenue for the Golf Complex was up 106% for the month of April 2007 versus
April 2006 and up 12% for the fiscal year 2006/2007.
Chuck Corica Golf Complex
Page 3
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GolfCommission,2007-05-16,4,"6-C
New Clubhouse Project, Commissioner Schmitz.
Commissioner Schmitz reported that Doreen Soto from the Development Service
Department would be attending the special meeting next week to answer questions
regarding the Clubhouse Project. Chair Wood stated that he also had a presentation using
the existing buildings he would like to share at the meeting. The Interim General
Manager mentioned that he would try to get a price per square foot for the modular
buildings prior to the meeting. It was reported that the Metropolitan Golf Links, in
Oakland has put up a temporary tent structure for the purpose of housing banquets. The
tent can hold 200 patrons and is constructed of steel framing covered in canvas, with
glass windows. The concessionaire at the Metropolitan is Wedgwood Banquet Facilities.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary Sullwold.
Secretary Sullwold reported that there was a break in and theft in the Pro Shop. The
thieves came down through a vent in the roof to an unalarmed utility area where the high-
end golf clubs are stored at night. The thieves broke the locked displays and stole the
clubs leaving back through the roof. The thieves did not enter any other area of the
building, which is monitored by cameras or alarmed which would suggest an inside job.
So far there has been no arrests in the investigation. The loss is estimated at $12,000.
The Interim General Manager stated that motion detectors have been installed in the
utility area. Also reported about 2,000 range balls and 4 flag sticks were found covering
the baseball diamond at Lincoln Park and Ken Arnerich and his wife picked them up and
returned them to the Complex. It was suggested that a thank you note be sent to them for
there trouble. It was determined that the balls were removed off the range and the
flagsticks were removed from the Mif Albright Course. Secretary Sullwold made the
motion that the Golf Commission is informed about any and all incidents that occur at the
Golf Complex in a timely manner. The motion was seconded by Vice Chair Gaul.
Secretary Sullwold also mentioned the need to increase the dog runs to eradicate the
geese population, the need to re-paint the red tees on the courses, and the need to re-paint
the red yardage on the tee sign on #14 of the Earl Fry Golf Course. She also stated the
urgency in repairing the cart paths as she twisted her ankle on #17 of the Earl Fry Golf
Course where the concrete cart path and the grass are uneven and suggested that the Cart
Path Improvement Project be placed higher on the priority list. The Interim General
Manager stated that a vendor had been contacted to supply a quote for the work. Another
problem mentioned was the contrast between the freshly painted buildings in the
maintenance yard and the dilapidated ones and the need to clean them up. Other areas of
concern noted are the benches adjacent to the shack on #9 of the Earl Fry Golf Course
and the need to have benches on the par 3 holes near the forward tees. It was stated that
a
hazard surrounds having people sit at the forward tees due to people teeing off from the
back tees. The suggestion was made to designate the area around the shack on #9 of the
Earl Fry Golf Course as a beautification project area. The Interim General Manager
suggested that a maintenance schedule be put in place to ensure that these items are
repaired and kept up on a regular basis. The suggestion was made to repaint the handicap
parking adjacent to the clubhouse and possibly expand the parking to cover the entire
area. The Interim General Manager said he would have it done.
6-E
City Council and Government Liaison, Commissioner Swanson.
Chuck Corica Golf Complex
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GolfCommission,2007-05-16,5,"No Report.
6-F
Front Entrance Beautification Project, Chair Wood.
Nothing to report.
6-G
Golf Complex 80th Anniversary, Commissioner Delaney
No Report.
6-H
Golf Complex Restaurant Report, Jim's on the Course.
General Manager Erik Alterman reported that Mother's Day was a huge success at the
restaurant. He noted that with the summer months coming he is seeing an increase of
small children at the restaurant running around and climbing the trees and is wondering
what to do about it. The Interim General Manager suggested that an eye be kept on the
children and their guardians be notified. The compliment was given concerning the new
umbrellas and how good they look.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing the surcharge payment for April 2007 of $11,170. The year-to-date total to the
General Fund is $121,529 for the fiscal year 2006/2007.
10.
ITEMS FOR NEXT MEETINGS AGENDA
Special Meeting-May 23, 2007
Clubhouse Project (Development Services)
Clubhouse Presentation by Chair Wood
Modular Building Report
11.
ANNOUNCEMENTS/ADJOURNMENT
Secretary Sullwold made the motion to adjourn the meeting and Vice Chair Gaul
seconded. The Golf Commission passed the motion unanimously. The Meeting was
adjourned at 8:14 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
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GolfCommission,2007-06-20,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
REVISED 8/6/07
Wednesday, June 20, 2007
1.
CALL TO ORDER
Chair Bob Wood called the regular meeting to order at 6:33 p.m. in Room #360,
Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Secretary Jane
Sullwold. Absent: Commissioner Bill Schmitz, Commissioner Sandré Swanson
and Chair Bob Wood. Also present were Interim Golf General Manager Dale
Lillard and Golf Services Manager Matt Plumlee.
1-B
Approval of Minutes -Regular Meeting of May 16, 2007.
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
Secretary Sullwold reported that she and Vice Chair Gaul met with Ed Getherall
of the National Golf Foundation (NGF) on Friday to discuss where the group is
heading with their recommendation. Mr. Getherall stated that preliminarily the
suggestion will be privatization of the Complex. He mentioned that continuing to
run the Complex as a community resource managed through the City of Alameda
is problematic because the Complex is made to act as an enterprise yet are
restricted by the City of Alameda in terms of both rates and pay backs to the
General Fund. He also stated that he has seen pay backs in all other golf
courses owned by municipalities, although none quite as large as the ones paid
by the Chuck Corica Golf Complex. The statement was made that in 1983, when
the City of Alameda privatized the Pro Shop customers were very disappointed
and it did not prosper until control was given back to the City. Mr. Getherall
mentioned that even with operational improvements and efficiencies put in place
it will be very difficult if not impossible to turn the Golf Complex around and make
it a moneymaking operation in this particular market. Mr. Getherall said that he
did not feel that the operation is over staffed although stated that clearly labor
costs will continue to rise. Under privatization labor costs would be reduced by
firing the current work force and filling the positions with non-union employees.
Secretary Sullwold also reported that she and Vice Chair Gaul met with the
Mayor and City Manager yesterday to discuss where the City of Alameda stands
Chuck Corica Golf Complex
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GolfCommission,2007-06-20,2,"on helping the Golf Complex finance a banquet facility. Secretary Sullwold
reported that the Mayor recognized that the Golf Complex cannot spend all of the
money in the Enterprise Fund for the project and stated the City would contribute
to a reasonable plan. Secretary Sullwold also stated her displeasure at not
receiving the cost estimates requested from the Development Services
Department at the Special Meeting on May 23, 2007. The report was sent out
via email on May 24, 2007 and some of the Golf Commissioners did in fact
receive the information although Secretary Sullwold did not receive it. The
information was resent to all of the Commissioners on June 19, 2007. During the
meeting the City Manager indicated that she feels it is inappropriate for the Golf
Commissioners to contact members of City Government and staff without going
through the chain of command and the request should first be brought to the
Interim General Manager and he will then contact the City Manager. Vice Chair
Gaul read the following email communication from Commissioner Schmitz:
""So, as I was playing golf today I walked by Bay Fairway Hall (Grandview
Pavilion) and low and behold I see they are erecting a very nice tent structure. So
l'll ask the question again. Why exactly can't we put up a tent? I suspect it didn't
cost the operator of Bay Fairway$1,000,000 - $2,000,000 to put up the tent. It's a
City owned building (like the golf course). Met has tent, many other nice golf
courses have tents, Scott's has a tent, every winery in Livermore has a tent and
now Bay Fairway has a tent. But we just can't do it. Something is very wrong
here"". The Interim General Manager stated that the Golf Complex could put up a
tent, although when the idea was first presented the tent was going to be
temporary and not permanent. Putting up a permanent tent would mean having
all permits in place and all inspections done. It has taken the Grandview Pavilion
2 years of inspections to erect the tent. Also mentioned is that the land that the
Metropolitan Golf Course sits on is owned by the Port of Oakland and not the
City of Oakland. Vice Chair Gaul prepared and read the following statement:
""At the meeting with the Mayor and the City Manager he and Secretary Sullwold
were informed that a request by a Golf Commissioner or the Golf Commission for
a copy of a public document or report relative to the oversight operations of the
Golf Complex is interpreted as an indication that the members of city
administration, management or staff are not trusted. This is extremely
unfortunate. The reason for any request for copies is simply to allow the Golf
Commissioners to analyze, discuss, suggest and make intelligent
recommendations utilizing the dozens of years of professional experience in
various fields of expertise, which also played a role in their appointment to the
Golf Commission. It is imperative that we all work together for the good of the
course and to promote the Complex. A few sentences or paragraphs by
management or staff at a meeting creates more questions than answers usually
requiring someone to get back to us or a Special Meeting to which they bring a
report. If the Golf Commission will not be receiving requested reports,
meaningful reports or documents please advise us of the reason"". The Interim
General Manager stated that the Golf Commission is entitled to any public
documents although from a staff level if a Golf Commissioner wants to request
an item from another department it is more efficient for the Golf Department to
get it for them instead of going directly to the department that produced the
document. Also if you need to set up an appointment with another department
the request should go through the Golf Department. The Interim General
Chuck Corica Golf Complex
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GolfCommission,2007-06-20,3,"Manager also stated that it is not his understanding that City staff feels the Golf
Commission does not trust them and if requested documents are not received in
a timely manner please feel free to call and ask what the problem is. In the case
of the documents from Development Services, they were sent out the day after
the request was made and for some unexplained reason Secretary Sullwold did
not receive them while the other Golf Commissioners did so staff was unaware
that there was a problem with the transmission.
4.
AGENDA ITEMS:
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee.
The Golf Services Manager reported that the pre-installation of the new point of sale
(POS) system took place last week. The new system will be operational on July 1,
2007. It was recently discovered that the new system does not support an IVR
telephone tee time system. A message will be placed on the current system to let
customers know of the change and give out the direct number to the Pro Shop.
Effective July 1, 2007 customers should be able to make tee times through the internet
at golfinalameda.com or they will need to call the Pro Shop directly to make a tee time.
With the capability to make online reservations the Complex can eventually eliminate
the golfnow.com service that consists of blocking tee times on the system without
knowing for certain whether or not anyone has purchased those times. The statement
was made that it will probably take a few months for the staff to fully integrate to the new
system and it may slow down the check in process. The Golf Services Manager stated
that he would have additional staff scheduled to answer the phones and book tee times.
Also mentioned was the ability for customers to use the computer in the Pro Shop to
book tee times. The new Point of Sale and Tee System will be installed at the end of
June 2007 for live interaction on July 1, 2007. The Golf Services Manager reported that
management is looking at restructuring the tee time intervals prior with the installation of
the new system while the current intervals are 7 and 8 minutes the suggestion is to
increase the intervals to 9 minutes. On busy weekends the tee sheet has been known
to run up to an hour behind by noon. Extending the intervals will help the pace of play.
The Golf Commission agreed that lengthening the intervals is a good idea. The
question was raised regarding the Marshal Program. The Golf Services Manager stated
that there are currently 32 marshals. The coordinator, Tony Martinelli has mentioned
that he is currently looking to fill three more shifts and has had trouble filling the Sunday
morning tee marshal shift. There is a problem with the current system and every receipt
shows a ""Marshal Comp"" as the rate code although it specifies the actual rate code
beneath it. The request was made to have the fee report match the rate sheet. The
Interim General Manager stated that in the future the only financial reports in the
Commission packets would be the ones produced by the Finance Department to end
the confusion with different amounts. Also stated was that the change in the advance
tee time reservations is now 30 days for Preferential Tee Time Members and 21 days
for all others. There was some concern regarding customers taking golf carts they have
not paid for or paying for a single rider and picking up an additional rider somewhere on
the premises. The Golf Services Manager stated that it was indeed a concern and the
Chuck Corica Golf Complex
Page 3
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GolfCommission,2007-06-20,4,"main reason for the tee/cart marshal. The suggestion of a key deposit was made and it
will be looked at although in the past it was very hard to keep track of the deposited
funds.
5-B
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich stated that the Maintenance Crew has done a wonderful job beautifying
the Clubhouse area.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Commissioner Gammell stated that she did not have anything new to report. The
question was raised concerning whether or not the Golf Complex believes that
the ads in the Alameda and Oakland Magazines are worth the cost. It was stated
that the ads are less expensive than newspapers. Also mentioned was that the
yearly renewal is coming due soon and most likely will not be renewed.
6-B
Golf Complex Financial Report, Vice Chair Gaul.
Vice Chair Gaul reported that the revenue for golf on all three courses for May
2007 versus May 2006 was down 3.5% and rounds of golf were down 6.5%. The
fiscal year to date revenue for golf was up 8% and rounds were up 10%. The Mif
Albright Course revenue was up 10% from last year and up less than 1% for the
fiscal year. All other concessions excluding golf were up 3% for the month and
up 15% for the fiscal year. Total revenue for the Golf Complex was down 0.5%
for the month of May 2007 versus May 2006 and up 12.5% for the fiscal year
2006/2007.
6-C
New Clubhouse Project, Commissioner Schmitz.
The Interim General Manager stated that he received a report from Designed
Mobile System Industries, Inc. (DMSI) regarding the foundation requirements for
the construction of a modular building at Golf Complex. It stated the following
options:
A.
If the golf courses or owner's provide site remediation as called out in the
soils report with CAP's or soil cement columns, standard footings should
work.
B.
If we receive a letter from the soils engineer that verifies we can use the
site where the existing pile foundations were large enough to support our
building footings and structural loads, we could use that site.
C.
The owners can select a site/location and pay DMSI to develop a
foundation design using the soils engineer and our structural engineer.
We could offer a quote based on this report for the actual foundation work,
but this engineering work would need to be site specific for the building
pad/foundations.
It was recommended that if the overall modernization takes a couple of years it
would be best to consider Option C to determine actual costs for building
Chuck Corica Golf Complex
Page 4
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GolfCommission,2007-06-20,5,"foundations. The Golf Commission agreed on Option C. The Golf Commission
would like to have a square footage price for the modular building. Secretary
Sullwold asked that a price for the entire project be made available by the next
regular meeting on July 18, 2007 and that Commissioners need to agree on what
building plan to pursue and be unanimous in their decision. Secretary Sullwold
also added that she was very encouraged speaking with the Mayor and learning
that the City may come forward with funds for the project or at the very least
guarantee a loan for the project. The design build option was discussed and the
Interim General Manager stated that the problem with doing the project under
that option is the cost related to the change orders.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary
Sullwold.
Secretary Sullwold reported that she was very pleased to receive the
maintenance status report from the Superintendent and it looks like most of the
issues have been taken care of or are being addressed. She would still like to
see new tee blocks on the forward tees. The Interim General Manager stated
that the restitution form was filed with the District Attorney's office for the
vandalism to the golf carts. The suggestion was made to move the pace of play
sign on the 1st tee of the Earl Fry Golf Course to make it more visible. Also
mentioned was that there are no yellow water hazard stake on #17 of the Jack
Clark Golf Course. A concern was noted regarding the brick trim and low planter
boxes in the clubhouse area as a possible trip hazard and the poor condition of
the Mif Albright Course.
6-E
City Council and Government Liaison, Commissioner Swanson.
No Report.
6-F
Front Entrance Beautification Project, Chair Wood.
No Report.
6-G Golf Complex 80th Anniversary, Commissioner Delaney
No Report.
6-H
Golf Complex Restaurant Report, Jim's on the Course.
General Manager Erik Alterman reported that improvements are being made to
the shack and the restaurant interior. The Golf Commission requested a catering
menu. The Golf Commission thanked Mr. Alterman for his meeting attendance.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
The suggestion was made to hold the Junior Golf clinics on Saturday mornings
again. Also mentioned was that it would be nice to fill commissioner Swanson's
position and have a full Golf Commission.
Chuck Corica Golf Complex
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GolfCommission,2007-06-20,6,"8.
OLD BUSINESS
The Golf Commission would like to receive copies of policy changes at the Golf
Complex.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for May 2007 of $13,709. The year-
to-date total to the General Fund is $135,238 for the fiscal year 2006/2007.
10.
ITEMS FOR NEXT MEETINGS AGENDA
Clubhouse Project
11.
ANNOUNCEMENTS/ADJOURNMENT
Vice Chair Gaul made the motion to adjourn the meeting and Secretary Sullwold
seconded. The Golf Commission passed the motion unanimously. The Meeting
was adjourned at 8:04 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
Chuck Corica Golf Complex
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GolfCommission,2007-07-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, July 18, 2007
1.
CALL TO ORDER
Chair Bob Wood called the regular meeting to order at 6:30 p.m. in Room #360,
Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Secretary Jane
Sullwold. Absent: Commissioner Bill Schmitz, Commissioner Sandré Swanson
and Chair Bob Wood. Also present were Interim Golf General Manager Dale
Lillard and Golf Superintendent Doug Poole.
1-B
Approval of Minutes -Regular Meeting of June 20, 2007.
The Commission made the following corrections to the minutes:
Item 3-page 1-line 3-""the"" should be ""that"".
Item 3-page 2-line 6-Should read ""The report was sent out via email on May 24,
2007 and some of the Golf Commissioners did in fact receive the information
although Secretary Sullwold did not receive it.
Item 3-page 2-line 35-""analysis"" should be ""analyze"".
Item 3-page 2-line 46-""it"" needs to be added between department and is.
Item 5-A-page 3-line 1-""pre installation"" should be ""pre-installation"".
Item 5-A-page 3-line 1-""for"" should be ""of"".
Item 5-A-page 3-line 17-""a"" should be ""at"".
Item 5-A-page 3-line 19-""know"" should be ""known"".
Item 5-A-page 3-line 31-""day"" should be ""days"".
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
No tape transmission available.
4.
AGENDA ITEMS:
4-A
Clubhouse Project
The Interim General Manager handed out a matrix outlining the following proposed
Chuck Corica Clubhouse Options:
Chuck Corica Golf Complex
Page 1
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GolfCommission,2007-07-18,2,"1.
Do nothing until the capital account has sufficient funds to pay for a new facility.
2.
Make Cosmetic improvements to the existing facility and construct minor
kitchen improvements. Cost estimate $275,000.
3.
Construct a temporary banquet facility, upgrade the existing kitchen facilities and
make cosmetic improvements to the existing facility. A concrete foundation
would need to be built; electrical, plumbing and gas service would need to be
installed to the tent structure to accommodate power, heat and running water.
Cost estimate $1,850,000 to $2,350,000.
4.
Develop and build new clubhouse facility of 11,500 square feet: a 4,500-
square-foot restaurant, 4,500-square-foot banquet room, and a 2,500-
square-foot clubhouse/pro shop using the capital account and a bank loan
or other funding source for the remaining funds needed. Cost estimate
$5,500,000.
5.
Construct a modular building banquet facility including kitchen, foundation,
water, electrical, plumbing and gas to be included. Cost estimate
$1,750,000 to $2,000,000.
6.
Convert the existing clubhouse space to enlarge and modernize the Food
Service capabilities of the City of Alameda's Golf Complex. Cost estimate
is
unknown. (Two proposed alternative schemes prepared by Chair Wood)
After discussion the Golf Commission agreed to concentrate on options 5 and 6. The
motion was made to invest $3,000 to $5,000 to have a cost estimate report done for
option 6. The Golf Commission approved the motion unanimously.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee.
The Interim General Manager reported that the Pro Shop staff is gearing up for the
annual ""Demo Day"" to be held on July 21, 2007. The event will host nine major golf
club vendors including the Cleveland Golf Tour Van. The East Bay Junior Golf
Championship, one of Northern California's premier junior events will be held at the
Chuck Corica Golf Complex on July 23rd and 24th Staff is working with Integrated
Business Systems (IBS) to set up the online tee time reservation system through the
Internet and it should be operational soon. The Driving Range ball dispenser machines
are now operating electronically through the E-Range system and no cash is accepted
at the machine. Customers now pay at the Driving Range Pro Shop and are given a
six-digit number to enter at the machine and the balls are then dispensed. The range
cards have been replaced by an E-Key, which keeps track of the balance of funds on
the customers account and is scanned at the ball machine to deduct the proper amount
of the transaction selected.
Chuck Corica Golf Complex
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GolfCommission,2007-07-18,3,"5-B
Beautification Program by Mrs. Norma Arnerich.
No Report.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
No tape transmission available.
6-B
Golf Complex Financial Report, Vice Chair Gaul.
No tape transmission available.
6-C
New Clubhouse Project, Commissioner Schmitz.
No tape transmission available.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary
Sullwold.
No tape transmission available.
6-E
City Council and Government Liaison, Commissioner Swanson.
No Report.
6-F
Front Entrance Beautification Project, Chair Wood.
No tape transmission available.
6-G
Golf Complex 80th Anniversary, Commissioner Delaney
No tape transmission available.
6-H
Golf Complex Restaurant Report, Jim's on the Course.
No tape transmission available.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
No tape transmission available.
8.
OLD BUSINESS
No tape transmission available.
9.
WRITTEN COMMUNICATIONS
Chuck Corica Golf Complex
Page 3
7/18/07
Golf Commission Minutes",GolfCommission/2007-07-18.pdf
GolfCommission,2007-07-18,4,"Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for June 2007 of $16,289. The
year-to-date total to the General Fund is $151,527 for the fiscal year 2006/2007.
10.
ITEMS FOR NEXT MEETINGS AGENDA
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 7:54 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
Chuck Corica Golf Complex
Page 4
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GolfCommission,2007-08-15,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Revised 9/27/07
Wednesday, August 15, 2007
1.
CALL TO ORDER
Chair Bob Wood called the regular meeting to order at 6:30 p.m. in Room #360,
Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, Secretary Jane Sullwold
and Chair Bob Wood. Absent: Commissioner Bill Schmitz and Commissioner
Sandré Swanson. Also present were Golf Services Manager Matt Plumlee and
Golf Superintendent Doug Poole.
1-B
Approval of Minutes -Regular Meeting of July 18, 2007.
The Commission made the following additions to the minutes:
Chair Wood was in attendance, not absent as stated. The Superintendent
reported that he did not do the 3/4 round aeration yet and will do it at the end of
the calendar year. The Golf Services Manager reported that tee time
reservations currently could only be made by calling the Pro Shop directly. The
module for the online reservation system is no operating yet. The motion was
made to recommend that staff have a cost estimate done not to exceed $5,000
on option 6.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
On August 1, 2007 the Interim General Manager sent an email to the Golf
Commission anticipating that the release of the final version of the Operational
Review would be at the same time the report is released to the press and the
City Council. The Golf Commission expressed their displeasure that they were
not going to be given the chance to review the report prior to the final release in
email correspondence to each other. The Assistant City Attorney then sent out
the following email to the Golf Commission:
Hello Commissioners:
It has been shared with me that several or all of the members of the Golf
Commission have been communicating by email about an item that will be on the
Golf Commission agenda. I am sending this email to you as a refresher on the
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GolfCommission,2007-08-15,2,"state law regarding open meetings, the Brown Act. The advent of email has
made communicating easier and more convenient in some ways. However, the
Brown Act prohibits the use of technological devices, including email, to be used
by a majority of a legislative body such as the Golf Commission to develop a
collective concurrence as to action to be taken on an item. To avoid running
afoul of the Brown Act, please ensure that your communications are made at a
noticed and open-to-the-public meeting rather than by email. If you need any
clarification, please feel free to contact me. Donna Mooney, Assistant City
Attorney
Chair Wood wrote a letter to the Assistant City Attorney stating that the
procedural question has not been placed on the Golf Commission agenda, nor is
it likely to be placed on the agenda. Secretary Sullwold mentioned that she sent
an email to the Assistant City Attorney in response stating that as a lawyer she
didn't agree with the Assistant City Attorney's interpretation of the Brown Act and
asked for specifics as to why she felt any communications that were exchanged
were in violation of the Brown Act, what provision and how they violated the Act.
In response Secretary Sullwold received an email yesterday saying that the City
Attorney, Teresa Highsmith, has done a lot of research into the Brown Act and
has prepared a presentation that has been given to several other Commissions
and legislative bodies within the City that explains her interpretation of the Brown
Act and what does and doesn't violate it. The Assistant City Attorney said that
she would schedule an appearance at an upcoming Golf Commission meeting to
give her input on the matter. Secretary Sullwold stated that in other words the
question was not answered, it was ducked for a future discussion. The Golf
Commission was annoyed with the implication of wrongdoing. Vice Chair Gaul
stated that there is a problem with the golf cart fee structure and too many
customers are renting carts as single riders and not doubling up. The Golf
Services Manager reminded the Golf Commission that it at their recommendation
that the single rider rate of $18 be discontinued. Customers are renting carts and
not doubling up since the rate is $15 per rider. The suggestion was made to
revisit the single rider rate to avoid additional carts going out per group and
increase the potential of running out of carts. The Golf Services Manager stated
that running out of carts was not a bad thing; it means we had a very busy day.
Chair Wood argued that it is not very service oriented to run out of golf carts and
will those customers who were unable to rent a cart going to be return
customers. The Golf Services Manager stated to help with the problem the
prepaid Golf 707 rounds no longer include a golf cart and can rent one, if
available, when they arrive at the course. The Superintendent stated he didn't
know that the Complex was running out of carts and the golf cart fleet was
recently reduced to 120 carts from 150 carts. There is an option of leasing more
carts if deemed necessary, although the cart barns can only hold and charge 130
carts at a time. The Golf Services Manager said that on busy days the cart crew
will pull aside all of the carts needed for the days tournaments to ensure that they
are available. The suggestion was made to set a policy allowing only 2 carts per
foursome and 3 carts per fivesome. It was noted that some customers want to
ride alone and if they are not allowed to do so they will go elsewhere to play golf.
The suggestion was made to get the cart marshal more involved in checking on
how many carts a group has on the first tee and encourage them to double up.
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GolfCommission,2007-08-15,3,"4.
AGENDA ITEMS:
4-A
Nominations for Golf Commission Board Positions. (Action Item)
The Nominations for Golf Commission Board positions for 2007/2008 were as follows:
Chair:
Jane Sullwold
Nominated by Vice Chair Gaul and seconded by Commissioner Gammell.
Vice Chair: Ray Gaul
Nominated by Commissioner Gammell and seconded by Secretary Sullwold.
Secretary: Bill Delaney
Nominated by Secretary Sullwold and seconded by Vice Chair Gaul.
The motion was made by Vice Chair Gaul to close the nominations and seconded by
Secretary Sullwold. The Golf Commission approved the nominations unanimously. The
election will take place at the September 19, 2007 meeting.
4-B
Review New Golf Commissioner Packet.
The Golf Commission was given a sample packet containing possible
information to be included in a packet for newly appointed Golf Commissioners.
The Golf Commission will review the contents and make suggestions at a future
meeting.
5.
ORAL REPORTS
5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee.
The Golf Services Manager reported that the East Bay junior Golf Championship went
well. Many thanks to all of the volunteers who helped to make the tournament a
success. The ""Demo Day"" was a huge success. Management is looking to streamline
the merchandise in the Pro Shop by having samples of golf shoes for customers to try
on and then ordering the shoes from the vendor and having the product sent directly to
the customer. Currently testing out range mats to see which one the customers prefer.
Once a mat is decided on they will be installed at the Driving Range. It was mentioned
that there are not many rubber tees in the stalls at the far end of the range. The old mat
systems will be placed on the Mif Albright Course. It was mentioned that the mats on
the Mif Albright Course get saturated by the sprinklers and when a customer hits off of
them they get sprayed with mud and water. The Superintendent will look at the
problem. He also stated that the practice area has taken away from the play and
revenue on the course and should be reviewed. The Golf Commission requested that
the Mif Albright Course be placed on a future agenda to review rates and design. The
online reservation system is now working. Customers can only make a reservation
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GolfCommission,2007-08-15,4,"online if they have an email address. The statement was made that on Thursday
mornings there is a need for more starters to handle the Ladies Club. The request was
made to look at bringing back the Saturday morning free Junior Clinics and possibly
have volunteers and the Independent Contractors run the clinics. The Golf Commission
requested that the item be placed on a future agenda for discussion. The statement
was made that the receipts for the Golf Commission complimentary rounds are showing
that they are Marshal Comp rounds. The Golf Services Manager will correct the
problem.
5-B
Golf Complex Maintenance activities report by Superintendent Doug Poole.
The Superintendent reported that the Recreation and Parks building has been removed
from the front entrance. He has been busy getting the new carts up and running.
Recently he has replaced the doors on the unpainted maintenance building and is
planning on fixing the roof and then painting it. After the first of the year the
maintenance crew will begin work on the snack shack building and area. The statement
was made to continue the upkeep and repairs on the Golf Complex restrooms. Concern
was noted regarding a large drop off area between the cart path and turf on #17 of the
Earl Fry Golf Course. The Superintendent is aware of the issue and will work to correct
it. The complaint was made that there is still a garbage can in the lake on #8 of the
Jack Clark Golf Course that needs to be removed. The improvements to the tee on #4
of the Earl Fry Golf Course were complimented. It was mentioned that the new maple
trees on the Jack Clark Golf Course are dying. The Superintendent stated that the trees
were not watered sufficiently and died. The statement was made that some of the
greens appear to be getting smaller due to growth from the outer lying turf. The
Superintendent said that the crew is now edging around the greens to help solve the
problem.
5-C
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that she has received numerous complaints regarding the
condition of the Driving Range synthetic turf. The Superintendent stated that he
removed the top layer of the carpet in an attempt to make look better. The carpet
was suppose to last for 10 years and is now ripped and torn. The turf needs
repair or replacement. The design is such that the area in the center of the
landing area, near the drain, is where a lot of the balls collect and that area is not
suppose to be driven on by the picker. The entire area needs to be redesigned
in the future. The range will be closed in the near future to clear all of the balls
off so that the Maintenance crew can do repairs to the torn carpet. Also
mentioned was a problem with the new ball-dispensing program. It appears that
the numbers on the receipt are printing in a confusing order. The Golf Services
Manager stated that the starters have been instructed to write the number
correctly on the top of each receipt. The question was raised regarding the area
where the building was removed at the entrance and what was going to be done
there. The Superintendent stated that he is in the process of removing the
cement pad and will be cleaning up the area. It was reported that the tee marker
for #6 of the Jack Clark Golf Course has still not been replaced.
The
Superintendent will check to see if it has been ordered.
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GolfCommission,2007-08-15,5,"6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
The Golf Complex will be asking patrons to donate to Patriots Day on September
1, 2007 for wounded heroes of the Iraq war.
6-B
Golf Complex Financial Report, Vice Chair Gaul.
The Golf Commission expressed concern that they have not received financial
reports for June or July yet. The report for June will not be available until the
September meeting due to the fiscal year end occurring in late August. The July
report was delayed due to the concurrent installation of new processing systems
in the Finance Department and the Golf Complex. The Golf Commission
instructed chair Wood to contact the Finance Director or Interim General
Manager to find out when the reports will be available.
6-C
New Clubhouse Project, Commissioner Schmitz.
The proposal from Chair Wood to remodel the existing Clubhouse building to
facilitate a banquet room was sent out to three firms on August 8, 2007 to get a
price for a detailed cost estimate.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary
Sullwold.
Items previously discussed.
6-E
City Council and Government Liaison, Commissioner Swanson.
No Report.
6-F
Front Entrance Beautification Project, Chair Wood.
Chair Wood expressed his pleasure with the recent removal of the Recreation
and Parks building at the front entrance.
6-G
Golf Complex 80th Anniversary, Commissioner Delaney
Commissioner Delaney stated that he would no longer be able to head the 80th
Anniversary Celebration due to time constraints. Chair Wood said that due to
everything that is going on maybe the item needs to be dropped. Commissioner
Delaney said that a newspaper article should be put out with history items,
photos and interviews. He will speak with a local writer to interview key Golf
Complex historians. It was mentioned that the Mayor would recognize the Golf
Complex with a City of Alameda declaration. The Golf Services Manager
suggested that an email blast be set up with a possible golf special to celebrate
the 80th anniversary. The Golf Commission agreed that an email special would
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GolfCommission,2007-08-15,6,"be a good idea and will meet with the Golf Services Manager to discuss it. Chair
Wood will contact the mayor's office about getting a proclamation.
6-H
Golf Complex Restaurant Report, Jim's on the Course.
No report.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
The U.S. Amateur Golf Championship will be held at Harding Park August 20-27,
2007. Alameda Golf Club member Jay Guerin qualified for the U.S. Amateur
Senior Golf Championship.
8.
OLD BUSINESS
None.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for July 2007 of $16,385. The year-
to-date total to the General Fund is $16,385 for the fiscal year 2007/2008.
10.
ITEMS FOR NEXT MEETINGS AGENDA
Mif Albright Golf Course
Saturday Morning Free junior Clinics
Clubhouse Project Cost Estimates
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 8:54 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
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GolfCommission,2007-09-19,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, September 19, 2007
1.
CALL TO ORDER
Chair Bob Wood called the regular meeting to order at 6:30 p.m. at Harrison
Center, Lincoln Park, 1425 High Street.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz,
Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Sandré
Swanson. Also present were Interim General Manager Dale Lillard, Golf
Services Manager Matt Plumlee and Golf Superintendent Doug Poole.
1-B
Approval of Minutes - Regular Meeting of August 15, 2007.
Commissioner Gammell asked why the three items requested to be on the
agenda at the last meeting were not included. The Interim General Manager
stated that the meeting was going to focus on the Operational Review, which
does reference the Mif Albright Course and the Clubhouse Project.
Commissioner Gammell asked that the third item requested, the Saturday
Morning Free Junior Clinics be discussed if time allows.
The Commission made the following corrections to the minutes:
Item 1-B-page 1-line 2: ""absence"" should be ""absent"".
Item 3-page 1-line 3: ""be"" needs to be added between would and at.
Item 3-page 1-line 5: ""change"" should be ""chance"".
Item 4-A-page 3-line 1: ""2007"" should be ""2007/2008"".
Item 4-A-page 3-line 8: ""to"" needs to be removed between made and by.
Item 4-B-page 3-line 3: ""will"" needs to be added between Commission and
review.
Item 5-A-page 3-line 2: ""to help"" needs to be changed to ""who helped"".
Item 5-B-page 4-line 3: ""he has"" needs to be added between Recently and
replaced.
Item 5-B-page 4-line 7: ""part"" should be ""path"".
Secretary Sullwold suggested that the minutes be sent to her for review prior to
being sent out to avoid the time spent on small corrections at the meeting.
The Commission approved the minutes unanimously with the aforementioned
corrections.
1-C
Adoption of Agenda
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GolfCommission,2007-09-19,2,"The following changes were made to the agenda:
6-H-Golf Complex Restaurant Report, Jim's on the Course will be moved to Item
4-B for this meeting. The Saturday Morning Free Junior Clinics item will be
added to the agenda provided time allows.
The Commission adopted the agenda unanimously with the aforementioned
changes.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
Chair Wood read the following communication to the Golf Commission regarding
his meeting on September 12, 2007 with the Chief Financial Officer, Juelle Ann
Boyer:
At the August 15, 2007 Golf Commission Regular Meeting, Commission
members directed me, as Chairman, to contact the City Chief Financial Officer,
Juelle Ann Boyer, to find out why the Commission has not yet received, Monthly
Report financial data of the Alameda Golf Complex operations for the months of
June and July, 2007. Such data, representing the preceding month's golf
operations, had been consistently presented for decades, so that Commissioners
and the public could review, discuss and possibly recommend subsequent action
to the staff and/or City Council. But the Monthly Report had always been
prepared by the senior management of the Golf Complex, based on cash register
receipts and expenditures under their control. Typically, the golf staff Monthly
Report for June did not ultimately coincide with subsequent Finance Department
reconciliation that take place annually during the months of July and August,
before the fiscal year-end books are closed by the Finance Department. The
resulting mismatch of financial reporting annually caused confusion on the part of
the Golf Commission and the public. I met briefly with Juelle Ann at the City
Finance Department on 12 September 2007. The Finance Department now
appreciates that the Commission, since the May 2007 Report, had not even
received (1) attendance figures in each of the fee categories, (2) numbers of
monthly and annual tickets sold in each category, (3) a breakdown of daily &
pass ticket players, (4) numbers of surcharge rounds in each category, and (5)
numbers of rain days. Because June and July are always two of the most active
months of the Golf Complex operations, it is important for the Commission to be
aware of the record of activity during those months and be able to compare it to
the previous year's data. Juelle Ann will work with the Interim General Manager
of the Golf Complex to assure that the quantitative data, as outlined above, will
be provided in future June Reports. But my understanding is that, also in the
future, the actual dollar-amounts attributable to both revenues and expenditures
for the month of June will not be provided to the Commission and public until the
September Regular Meeting of the Golf Commission. July Reports, including
quantitative and revenue/expenditure dollar-amount information will be provided
on a timely basis. Commissioner Gammell reported that she received a written
request from a member of the Alameda Women's Golf Club regarding the use of
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GolfCommission,2007-09-19,3,"a privately owned golf cart at the Golf Complex. The item was brought to the
previous General Manager over a year ago and since then the customer has had
the golf cart licensed through the DMV and has had it insured. The Interim
General Manager has spoken to the Risk Manager regarding the issue and they
are looking into the proposition. The item will be brought up at next month's Golf
Commission Meeting. The request was made to have copies of the request
distributed to the Golf Commissioner's prior to the October meeting.
4.
AGENDA ITEMS:
4-A
Election for Golf Commission Board Positions. (Action Item)
The Nominations for Golf Commission Board positions for 2007/2008 were as follows:
Chair: Jane Sullwold
Nominated by Vice Chair Gaul and seconded by Commissioner Gammell.
Vice Chair: Ray Gaul
Nominated by Commissioner Gammell and seconded by Secretary Sullwold.
Secretary: Bill Delaney
Nominated by Secretary Sullwold and seconded by Vice Chair Gaul.
The motion was made by Commissioner Gammell and seconded by Vice Chair Gaul to
accept the nominees as stated. The Golf Commission elected the nominees
unanimously.
4-B
Golf Complex Restaurant Report, Jim's on the Course.
Chair Wood introduced Dimitrios Dimopoulos, the new General Manager at Jim's
on the Course and encouraged him to attend the monthly Golf Commission
Meetings to give a Restaurant Report.
4-C
Presentation and Acceptance of Golf Complex Operational Review with National Golf
Foundation (NGF). (Action Item)
The Interim General Manager stated that earlier this year the City Council
directed the Golf Complex to go through an operational review. During that
process, a Request for Proposals (RFP) was developed and The National Golf
Foundation (NGF) was awarded the contract. Chair Wood introduced Ed
Getherall and Richard Singer of NGF. NGF began its work in May 2007 and
completed its report in early September. Representatives from NGF were
present to give an overview of how the report was compiled and how they based
their recommendations. Mr. Singer, Director of Consulting Services, expressed
his appreciation to the City of Alameda for bringing NGF in to help with the golf
system. Mr. Singer introduced Ed Getherall, Senior Project Manager for the
Chuck Corica Golf Complex project. Mr. Singer also mentioned a third member
of the consulting team, Forrest Richardson, a Golf Course Architect, who was
unable to attend although contributed to the study.
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GolfCommission,2007-09-19,4,"Mr. Singer gave an overview of NGF, stating that is a not-for-profit research
association dedicated to helping golf businesses succeed. They have performed
many consulting projects similar to the one at the Chuck Corica Golf Complex.
Mr. Getherall and Mr. Richardson spent a considerable amount of time at the
Complex and Mr. Getherall also visited a number of the competing courses in the
area to compare and trends, to better understand the overall golf market in the
region and match it up with the national golf market. Mr. Singer stated that the
golf business is a tough one to be in currently, and what the City of Alameda is
experiencing is not unique. He added that there are many municipal golf facilities
faced with the same problems, and it is NGF's goal to help the City of Alameda
find ways to preserve its golf asset for the long-term future. The report is not
based on a quick fix and short-term solution but rather the long term.
In general, it seems that the golf operation has a lot of little problems that add up
very quickly to a major issue. Many of the problems concern the physical quality
of the golf facility. The Complex is in need of upgrades and the problem is who is
going to pay for them. The amount needed for improvements is approximately
ten million dollars, and either the City of Alameda will need to pay for them out of
the General Fund or privatize the operation and remove the responsibility for
improvements from the City. There are things that can be done to the facility to
make it more aesthetically pleasing, but there are also items such as drainage
improvements that would enhance the capacity to have more rounds played.
The report also recommends that the City have a Master Plan of the facility
prepared for the long term. NGF does not believe that it is realistic to expect that
the Chuck Corica Golf Complex will earn sufficient revenue to cover all of its
operational expenditures and capital improvements while at the same time
making substantial payments to the City of Alameda's General Fund. In the best
case scenario the Complex would be able to cover all operating expenses and be
able to put money aside for future improvements.
Mr. Singer stated that the study looked at three scenarios that might be
considered for the future long-term operations of the golf facility and turned the
floor over to Mr. Getherall to elaborate on them. Mr. Getherall stated that the
RFP was issued due to the fact that the rounds of golf played at the Chuck
Corica Golf Complex had steadily declined over the past 10 years by
approximately 100,000 since 1997 and with that sort of decline in rounds your
revenue will also decrease. Over the same period of time, the expenses have
increased, especially the cost of public labor. Mr. Getherall stated that some of
the payments from the Golf Complex to the General Fund are quite common for
municipal golf courses, but it is unrealistic for the City to receive the surcharge
and return on investment payments during a time when revenues are low. Also
pointed out was the fact that the golf market is down both regionally and
nationally, and rounds have been affected by the large number of newer private
daily fee golf facilities in the area who have the ability to discount their fees when
necessary.
The first scenario studied by NGF is for the Complex to carry on ""As Is."" NGF
predicts that the operating reserve would be used up within five years and the
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GolfCommission,2007-09-19,5,"General Fund will be subsidizing the Golf Complex if nothing changes. The
second scenario is continued self-operation with implementation of NGF's
operational recommendations such as dealing with the pace of play problem,
marketing business plan, customer service issues and a stand-alone banquet
facility. Under this scenario, the bottom line will improve although the City will
have to continue depleting the operating reserve, and major facility
improvements will be deferred. The third scenario is to bring in an outside
private management company, in which case the burden of risk is transferred
from the City. Mr. Getherall stated that ending the transfers from the Golf
Complex to the General Fund would help, although it is ultimately a short-term fix
and the need for physical improvements is more than those funds could provide.
Mr. Getherall said that the golf market is not going back to what it was and it is
unrealistic to expect rounds to ever return to the high levels reach in the early
1990s; this is the market that golf facilities have to operate in. For a long- term
solution, NFG's suggestion is to shift the burden of risk to private management.
Many cities in the Bay Area are experiencing the same problems with revenue
loss and depleting golf funds. Mr. Getherall pointed out that there are factors in
the golf market that cannot be controlled, such as the number of courses in the
area, the economy, and the overall state of the golf industry. Ultimately the key
question for the City of Alameda is whether it is prepared to fund some of the
improvements.
Chair Wood stated that the Operational Review Report is available on line at the
City of Alameda web site and there is a copy at the Alameda Main Library. The
discussion was opened to the floor and the comment was made that the City of
Alameda has always been known for its wonderful junior Golf Program and it
would be wrong to raise the junior fees as the report suggested. Another
comment was that the over-abundance of full-time management in the Pro Shop
is a large part of the problem. In reference to the NGF recommendation to close
the Mif Albright Course, several audience members commented that (1) it is the
perfect place for parents to take their children to learn the game of golf, although
(2) the course was ruined when the practice area took two of the holes away and
reconfigured the layout, and (3) that the Mif Albright Course is ideal for older
golfers who can no longer play on the big courses. The question was asked if
the Mif Albright Course was renovated would it have potential to become a
moneymaker. Mr. Getherall stated that if the course was used as a learning
course to cultivate new players it could possibly be more successful in the long
term.
Secretary Sullwold stated that she believes there is a fourth scenario not
analyzed by NGF, where the Mif Albright Course is closed and the land leased
out, the City of Alameda cuts back the paybacks to the General Fund
substantially, and other recommendations in the report regarding staffing,
operational improvements, a stand-alone banquet facility, and improvements to
the Driving Range were implemented. She asked if these were done what would
the potential revenue stream be over the next five years. Mr. Singer stated that
the unknown is what amount could be generated by a lease of the Mif Albright
property. If it is a substantial amount then the answer is probably yes, you might
be able to make it work. The comment was made that a rumor is going around
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GolfCommission,2007-09-19,6,"town that the developer Ron Cowan was interested in moving the Harbor Bay
Club
to the Mif Albright Course site. The Superintendent stated that the Mif
Albright Course is now basically a practice facility the way it is set up now.
Customer just use the practice area for free and do not pay to play the par 3
course. The suggestion was made to turn the Mif Albright Course into an 18-
hole putting course with only greens. Chair Wood asked if NGF has seen this
sort of operation succeed in other areas. Mr. Singer said that the cost to
renovate it into a putting course would be just as expensive as it would be to redo
the entire course. He said that the best way to attract customers to a par 3
course is to have special events on it or turn it into a lighted facility.
Secretary Sullwold asked if currently there are management companies
interested in taking over and leasing golf operations that need a large amount of
money in improvements. Mr. Singer stated that I it would depend on what sort of
deal was put on the table. Commissioner Schmitz asked for a ballpark payment
figure the City of Alameda could expect to receive from a lessee. Mr. Singer said
that there is generally a guaranteed minimum lease payment and then
approximately 8-10% of gross revenue. He did mention that the more constraints
that are placed on a lessee, the less the return is. The City of Alameda could
expect to earn approximately $500,000 per year. Also mentioned was that in the
current golf market it is becoming more common for contracts to have a
renegotiation clause. Secretary Sullwold stated that she believes that the way a
lessee makes the deal work is by releasing all of the full time civil servant
employees and replace them with a part time nonunion work force, significantly
lowering labor costs. Commissioner Schmitz asked what sort of commitment and
follow through has NGF seen on the part of the lessee to actually do the
improvements promised. Mr. Singer stated that it is important to have a
reputable vendor to start with, also a contract with specific measurable goals and
strong oversight to ensure that the improvements are being done. The question
was raised about leasing out separate pieces of the operation. Mr. Singer stated
that leasing out separate parts of the operation is done although not as attractive
to a vendor and with the maintenance side of the operation there is no revenue
source so the City of Alameda would be paying the contractor.
Chair Wood stated that he did not think that the Operational Review mentioned
the affect of the geese problem at the Complex. He stated that it is a huge
problem and is costing the Golf Complex customers. The suggestion was made
to look into having the goose control dogs returned. The program was
discontinued due to the annual expense of $18,000.
Commissioner Delaney stated that he feel NGF did an outstanding job on the
Operational Review Report and hit on all of the crucial points. He said that the
Complex needs a Master Plan for the long term and additional marketing efforts.
He suggested that the Golf Commission accept the report and also form a task
force to develop a consensus to bring back to the Golf Commission and from that
build a Master Plan. The Golf Commission complimented NGF on the
thoroughness of the report. The motion was made by Commissioner Delaney to
accept the Operational Review and seconded by Vice Chair Gaul. The
Commission approved the motion unanimously.
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GolfCommission,2007-09-19,7,"5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Golf Services Manager Matt Plumlee.
The Golf Services Manager reported that the Golf Complex made $68.00 for the Patriot
Day promotion.
5-B
Golf Complex Maintenance activities report by Superintendent Doug Poole.
The Superintendent reported that the crew would be aerating the Jack Clark Golf
Course on Monday, September 24, 2007.
5-C Beautification Program by Mrs. Norma Arnerich.
Nothing to Report.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Nothing to Report.
6-B
Golf Complex Financial Report, Vice Chair Gaul.
Vice Chair Gaul reported that the Golf Commission had just received the month0-
end July 2007 and August 2007 financial reports at the meeting and the Golf
Commission is not prepared to discuss them. The request was made to include
the prior year's amounts to use as a comparison. The request was made to
receive a report showing the number of ""Complimentary Rounds"" and golf cart
rentals for the month. Commissioner Schmitz expressed his disappointment with
the new reports being received from the City of Alameda finance Department and
stated that the Golf Commission is now receiving less information than ever
before. Another complaint was made concerning the end of the year reports,
which have not yet been received.
6-C
New Clubhouse Project, Commissioner Schmitz.
Chair Wood voiced his disappointment with the delay in receiving the cost
estimates for the scheme he prepared using the existing clubhouse building. He
also stated that the Operational Review said that the building was 6,300 square
feet when actually it is 10,300 square feet when the restaurant building is
included.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Secretary
Sullwold.
Nothing to Report.
Chuck Corica Golf Complex
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GolfCommission,2007-09-19,8,"6-E
City Council and Government Liaison, Commissioner Swanson.
No Report.
6-F
Front Entrance Beautification Project, Chair Wood.
Nothing to Report.
6-G
Golf Complex 80th Anniversary, Commissioner Delaney
Commissioner Delaney reported that a proclamation was written for the 80th
Anniversary and will be presented at the City Council Meeting on October 2,
2007. The Golf Services Manager sent out a email blast promoting October 19,
2007, as the date to celebrate the 80th Anniversary of the Chuck Corica Golf
Complex, and offering special golf rates of $80 per foursome including carts after
12:00 pm on Friday, October 19, and Friday, October 26. The request was made
to the Golf Services Manager to have all of the email addresses in the Ladies
Club Roster Book entered in to the database for the website so that they can
receive the email information.
6-H
Golf Complex Restaurant Report, Jim's on the Course.
Previously given.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Mrs. Arnerich reported that Alameda High School has started a Girls Golf Team.
8.
OLD BUSINESS
Commissioner Gammell asked how the Complex can reinstate the Saturday
Morning Junior Golf Clinics. The Golf Services Manager said that he would
discuss it with the Independent Contractors and see what the interest level is and
how to make it work.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing $15,145 as the surcharge payment for August 2007. The
year-to-date total to the General Fund is $31,530 for the fiscal year 2007/2008.
10.
ITEMS FOR AGENDA OF NEXT MEETING
Report on Saturday Morning Junior Golf Clinics
Mif Albright Golf Course
Clubhouse Project Cost Estimates
11. ANNOUNCEMENTS/ADJOURNMENT
Chuck Corica Golf Complex
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GolfCommission,2007-09-19,9,"The Golf Commission will hold a Work Session on October 10, 2007 at 6:30 pm
in the Ladies Lounge at the Golf Complex.
The Interim General Manager presented outgoing Chair Wood with his parking
lot sign in commemoration of the completion of his second four-year term on the
Golf Commission. Commissioner Delaney thanked Chair Wood for his service to
the Golf Commission. Chair Wood said it has been an honor, privilege and an
education to serve on the Golf Commission for the past eight years. He also
stated it has been a pleasure to work with all of the members of the Golf
Commission and get to know them personally, as volunteers, as dedicated
Alamedans, and as fellow fanatic golfers. He also thanked the Golf Complex
staff.
The Meeting was adjourned at 9:27 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
Chuck Corica Golf Complex
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GolfCommission,2007-11-28,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, November 28, 2007
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in the Ladies
Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial Road, Alameda, CA.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell,
Secretary Bill Delaney, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Chair
Jane Sullwold, and Commissioner Jeff Wood. Absent: none. Also present were
Interim General Manager Dale Lillard and Golf Services Manager Matt Plumlee
and Superintendent Doug Poole.
1-B
Approval of Minutes - Regular Meeting of September 19, 2007 and
Work Session of October 10, 2007.
The Commission made the following correction to the minutes of October 10,
2007:
Item 2/page 2/line 1 - ""through"" should be ""thorough"".
The Commission approved the minutes unanimously with the aforementioned
correction.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
Chair Sullwold expressed displeasure in hearing that various consultants, many
from management companies, were in a meeting at the Golf Complex yesterday
and no one was informed about it, including employees. She stated that it was
unnerving for the employees, the customers, and members of the Golf
Commission to have these consultants touring the entire Complex as if looking to
become the new management company when nothing has been decided by the
City Council. The Interim General Manager stated that the consultants were
looking at the various improvement projects needed at the Complex for purposes
of capital improvements budgeting. He further stated, in response to questions,
that he did not expect to receive written responses from these consultants, and
that this meeting was not held at the direction of the City Manager.
Chuck Corica Golf Complex
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GolfCommission,2007-11-28,2,"Vice Chair Gaul handed out a revision he had done to the renovation design
done by former Golf Commissioner Wood to the Golf Commission.
The Golf Commission discussed changing the recommendation they had
approved at the October 10, 2007 Work Session. It was suggested to keep the
recommendation as is, and the Golf Commissioners will follow it up with oral
discussion at the City Council meeting on December 18, 2007.
4.
AGENDA ITEMS:
4-A
Discussion on Service Club Tournament Fees.
The Interim General Manager stated that he was looking for direction from the
Golf Commission on how to handle special requests from the Service Clubs
(Alameda Golf Club, Alameda Women's Golf Club, Alameda Women's 9-Hole
Golf Club, Senior Golf Club) to pay less than the established tournament fees for
their special shotgun events. The decision was made to let staff have the
discretion to make the appropriate decision about tournament fees for Service
Clubs within the existing fee structure if accommodations are necessary.
4-B
Clubhouse Project Cost Estimates.
Chair Sullwold reported that the Golf Commission had received the cost
estimates from Saylor Consulting regarding a portion of the Clubhouse Remodel
Project that former Golf Commissioner Wood had proposed. Mr. Wood
requested additional information concerning the estimates and has not yet
received a response. The Interim General Manager stated that he contacted
Saylor Consulting concerning the missing information and they said they had not
received the original request from Mr. Wood. It appears that the bid by Saylor
included the work that has not been done, thus Saylor's report was incomplete.
4-C
Report on the Saturday Morning Junior Golf Clinics.
The Golf Services Manager reported that he has drawn up a recommendation for
the Saturday Morning Junior Golf Clinics and spoken to the Independent
Contractors to see if they are willing to participate in the program. All of the
contractors with the exception of one have tentatively agreed to be involved in
the program, which will provide free lessons to junior golfers on Saturday
mornings from 10:30 a.m. to 12:00 p.m.
4-D
Discussion on Mif Albright Golf Course.
Chair Sullwold stated that there is not much to discuss concerning the Mif
Albright Course at this point until the item goes before the City Council. The
suggestion was made to return the course to the original design and eliminate
the practice area. Also, a maintenance schedule needs to be put in place and
the course be maintained regularly. It was also mentioned that the fees might be
too high considering the condition of the course.
Chuck Corica Golf Complex
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GolfCommission,2007-11-28,3,"4-E
Discussion of the Marshal Program.
The Golf Services Manager handed out a draft of the new proposal for the
Marshal Program. The changes proposed are reducing the force from 45 to 22
volunteers and requiring the Marshals to work two shifts a week as opposed to
the one shift required currently. The shifts will be reduced from 6 hours to 4
hours during non-peak months and from 7 hours to 6 hours during the peak
months. The proposal also suggested eliminating the $7 cart rental fee as
incentive for the additional shift. The Golf Services Manager will hold a Marshal
meeting to discuss the proposed changes and receive feedback from the
volunteers. The $7 cart fee will remain in the proposal although the Golf
Services Manager has the discretion to reduce the fee to $5 if necessary.
4-F
Discussion of Request to use an Owner Operated Golf Cart at the Golf Complex.
Chair Sullwold reported that Alameda Women's Golf Club member Dot Moody
purchased a golf cart and has requested to use it at the Chuck Corica Golf
Complex. The Interim General Manager spoke with the City of Alameda's Risk
Manager regarding the issue, who recommended that the Complex not allow
privately-owned golf carts access to the golf courses for a number of reasons,
primarily liability issues and revenue. Our cart paths are not in good shape, and
might be damaged by carts that are heavier than those we rent. Also, the Chuck
Corica Golf Complex is in the business of renting golf carts to its customers as a
revenue source, and it would be difficult to derive an appropriate payment from a
private owner that would provide the Complex with the same revenue. The
motion was made to deny the request to allow privately-owned golf carts access
at the Chuck Corica Golf Complex. The Golf Commission passed the motion
unanimously.
5.
ORAL REPORTS
5-A Golf Shop and Driving Range activities report by Golf Services Manager Matt
Plumlee.
The Golf Services Manager reported that the hours at the Driving Range are from
7:00 a.m. to 8:00 p.m. until March 8, 2008. The new Annual Pass Program will
begin on December 1, 2008, and continue until February 29, 2008. The program
will allow customer to purchase annual passes for green fees, cart rental and
range balls. The passes will be effective for the calendar year only. After
discussion the decision was made to continue the Preferential Starting Time
Card for Alameda residents.
5-B
Golf Complex Maintenance activities report by Superintendent Doug Poole.
The Superintendent reported that the greens on the Jack Clark and Earl Fry Golf
Courses were aerated. Also the fairways on the Earl Fry Golf Course were
aerated and over-seeded. The greens on the Mif Albright Course were aerated,
verticut and over-seeded. The tee sign on # 6 of the Jack Clark Golf Course has
been replaced. The fertilizer building in the Maintenance Yard has been painted.
Chuck Corica Golf Complex
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GolfCommission,2007-11-28,4,"The Maintenance Crew is currently in the process of raising and leveling the
sprinkler heads in the fairways of the Earl Fry and Jack Clark Golf Courses. New
directional signs have been placed throughout the 18-hole golf courses and pace
of play signs were added to the 10th tee on each course.
5-C
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that a tree planting was held a few weeks ago for the son
of a member of the Alameda Women's Golf Club and she has heard many
positive remarks on the placement of the tree. She will be holding two additional
plantings after the first of the year.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Commissioner Gammell reported that the Thanksgiving Day special at the Golf
Complex consisting of golf, cart and brunch at Jim's on the Course was very
successful. The Complex will be promoting additional golf specials through the
web site over the holiday season.
6-B
Golf Complex Financial Report, Vice Chair Gaul.
Vice Chair Gaul stated that he is unable to report on the finances due to the fact
that he is unable to understand the new reports being produced by the City of
Alameda Finance Department. The request was made to have a meeting with
the Finance Director and have the reports reformatted to the old format originally
produced at the Golf Complex so that the Golf Commission can better
understand them. It was decided that Secretary Delaney and Commissioner
Schmitz would meet with the Finance Director to discuss possible options.
6-C
New Clubhouse Project, Commissioner Schmitz.
Nothing to Report.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Chair
Sullwold.
Chair Sullwold reported that there was an injury at the Golf Complex when a
customer's errant golf shot hit an outside tree contractor working at the Complex
in the head. OSHA investigated the incident and ruled it a freak accident. The
contractor has recovered from his injuries.
6-E
Golf Complex Restaurant Report, Jim's on the Course.
Owner Tom Geanekos reported that he is going to be replacing the televisions
and ceiling tiles at the restaurant in the near future. He also stated that business
is up from last year although there is still an issue with golfers bringing in outside
food and beverage to the course.
Chuck Corica Golf Complex
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GolfCommission,2007-11-28,5,"7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
The question was raised why the Golf Complex was going to be closed on
Christmas Day. The Golf Services Manager stated that the decision was made
to allow staff time to spend with their families. It was announced that the
Alameda High School Girls Golf Team in its first year won the North Coast title,
went on to the Nor Cal Championship, and just missed going to the State
Championship. Two of the Junior Golf Club members did, however, make it to
the State Championships. Grace Na finished 3rd and Emily Childs finished 5th,
beating the top ranked high school girls' golfer in the country.
8.
OLD BUSINESS
The new Golf Commissioner reporting for the next year will be as follows:
Marketing and Promotions:
Commissioner Gammell
Golf Complex Financial Report:
Secretary Delaney
New Clubhouse Project:
Vice Chair Gaul and Commissioner Schmitz
Maintenance, Buildings, Security,
Albright Course and Driving Range:
Commissioner Wood
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing a surcharge payment for October 2007 of $13,140. The
year-to-date total to the General Fund is $57,950 for the fiscal year 2007/2008.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Discussion on the Outcome of the City Council Meeting of December 18, 2007.
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 9:45 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
Chuck Corica Golf Complex
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GolfCommission,2008-01-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, January 16, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in Room 360,
Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell,
Secretary Bill Delaney, Vice Chair Ray Gaul, Commissioner Bill Schmitz, Chair
Jane Sullwold, and Commissioner Jeff Wood. Absent: none. Also present were
Interim General Manager Dale Lillard, Assistant Golf Professional Mike Robason
and Superintendent Doug Poole.
1-B
Approval of Minutes-Regular Meeting November 28, 2007:
Addition to Item 7, Oral Communications: Ron Salsig reported that Lucious
Bateman would be receiving an award at the California Golf Writers dinner at
Pebble Beach in February. The Commission approved the minutes unanimously
with the aforementioned addition.
1-C
Adoption of Agenda
Chair Sullwold made the motion to move the Financial Report to the top of the
agenda to facilitate a report by Robert Sullwold. Commissioner Gammell
seconded the motion and the Golf Commission passed the motion unanimously.
The Commission adopted the agenda unanimously with the aforementioned
change.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
None.
4.
AGENDA ITEMS:
4-A
Financial Report by Robert Sullwold.
Chair Sullwold introduced Robert Sullwold, a lawyer whose practice involves
financial litigation. He presented the Golf Commission with a financial report that
he prepared based on the reports prepared by the City of Alameda Finance
Department. Mr. Sullwold prepared three separate spreadsheets, an income
statement, sources and uses of funds breakdown, and a comparison of the actual
results to the budget. Mr. Sullwold also included a list of accounting questions that
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GolfCommission,2008-01-16,2,"he would ask regarding the accounting procedures. The Golf Commission
thanked Mr. Sullwold for taking the time to prepare and present his findings.
4-B
Report from Interim General Manager Dale Lillard regarding new management
structure at Golf Complex.
The Interim General Manager reported that with the departure of the Golf Services
Manager the management structure at the Complex has changed as follows:
Pro Shop Retail/Operation- Mike Robason
Purchasing and inventory control
Supervision of starters
Supervision of tournament staff
Golf Cart Fleet- Mike Grant
Supervision of part-time staff cleaning and recharging carts
Purchasing of related supplies and equipment
Marketing
Scheduling of staff
Driving Range Operations- Ben Ratto
Supervision of part-time staff
Purchasing of related supplies and equipment
Processing of Time Sheets (all divisions)
Special Projects
The change will place direct accountability on the manager's for their particular
area of responsibility. Mike Robason will be the lead for the management staff.
4-B
Report (if available) from Interim General Manager Dale Lillard regarding cost
estimations by National Golf Foundation for renovation of driving range.
The Interim General Manager reported that he spoke with NGF, and that they
stood by their original estimate of $1.5 million for renovating the Driving Range to
its original design, although they indicated that the design and cost may change
during the Master Plan process.
4-C
Report from Interim General Manager Dale Lillard regarding cost estimates from
Saylor Consultants for renovation of clubhouse and restaurant.
The Interim General Manager stated that as of yet Saylor Consultants has not
responded to the additional inquiry.
4-D
Report from Superintendent Doug Poole regarding savings and/or costs
associated with Mif Albright course and proposal to mothball nine holes of Jack
Clark course.
The Superintendent stated that he did not see any cost saving benefit by placing
nine holes of the Jack Clark Golf Course in mothball because some level of
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GolfCommission,2008-01-16,3,"maintenance would continue to be required so that the holes could eventually be
brought back to use. In reference to the Mif Albright Course, he stated that he
believes the course should be returned to its original layout, and that the work
could be done in house by the maintenance crew. The Superintendent stated that
he didn't think the work would take very long depending on the weather, possibly a
month. It was also suggested that the price be reduced and the weekend rate be
eliminated, at least for a promotional period. Commissioner Schmitz made the
motion to return the Mif Albright Course to the original layout using in house staff
for the construction and lower the rates provided there is not a conflict with the City
Council approved rate structure. Commissioner Gammell seconded the motion.
The motion carried unanimously.
4-E
Discussion regarding improvements to front entrance.
The Interim General Manager stated that he has passed on the concerns of the
Golf Commission regarding the front entrance and possible beautification of the
area.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report.
The Interim General Manager reported that Mike Winkenbach is in the process of
doing a mass mailing of golf tournament information to all of the associate clubs
affiliated with the Northern California Golf Association. The campaign has
generated eight new tournaments to the Complex. Mr. Winkenbach is also in the
process of updating the web site and creating links to the various clubs and
programs.
5-B
Golf Complex Maintenance activities report by Superintendent Doug Poole.
The Superintendent reported that the crew has been busy cleaning up the debris
on the courses due to the recent storms. The Complex lost ten trees and
numerous branches.
5-C
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that former Golf Commissioner Ed Gingrich passed away
and the Commuters Committee is planning a tree dedication and many donations
have been received. Also the Ladies 9-Hole Golf Club is having a tree planting
for Ramona Maples next month. Secretary Delaney suggested that the Golf
Commission send a letter congratulating the Alameda High School Girls Golf
Team on their successful first season. Instead, the Commission decided to invite
representatives of the team to attend the February Golf Commission meeting to be
congratulated in person and presented with an appropriate proclamation.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
Chuck Corica Golf Complex
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GolfCommission,2008-01-16,4,"The Interim General Manager reported that the restaurant is going to be replacing
the ceiling tiles in the near future.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Commissioner Gammell reported that the Complex is currently running a special
Monday thru Friday from 10:00 a.m. to 12:00 noon: 18 holes with a cart for $30 on
the Earl Fry Golf Course, and $28 on the Jack Clark Golf Course. Commissioner
Gammell is looking at publications to advertise the design change at the Mif
Albright Course and the Free Saturday Junior Clinics. One possibility is the
Harbor Bay Community newsletter. The Interim General Manager will also look for
local areas to advertise.
6-B
Golf Complex Financial Report, Secretary Delaney.
Report previously discussed.
6-C
New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz.
No new information to report. Waiting for a response from Saylor Consulting and
the completion of the Master Plan
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
No report.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
It was stated that Neil Coe passed away and a memorial service will be held on
Friday. Also mentioned was that the Senior Golf Club's starting times have
changed to 7:30 a.m. for some reason and they would like them put back to 8:00
a.m.
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for December 2007 of $9,467. The
year-to-date total to the General Fund is $79,631 for the fiscal year 2007/2008.
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GolfCommission,2008-01-16,5,"10.
ITEMS FOR NEXT MEETING'S AGENDA
Presentation to the Alameda Girl's Golf Team.
Report on Mif Albright Course redesign and rate structure.
Report from Interim General Manager Dale Lillard regarding cost estimates from
Saylor Consultants for renovation of clubhouse and restaurant.
Discussion regarding improvements to front entrance.
11.  NNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 8:02 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
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GolfCommission,2008-02-20,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, February 20, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in Room 360,
Alameda City Hall, 2263 Santa Clara Avenue.
1-A. Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell,
Vice Chair Ray Gaul, Commissioner Bill Schmitz, Chair Jane Sullwold, and
Commissioner Jeff Wood. Absent: Secretary Bill Delaney. Also present were
Interim General Manager Dale Lillard, Assistant Golf Professional Mike Robason
and Superintendent Doug Poole.
1-B
Approval of Minutes - Regular Meeting of January 16, 2008:
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
Chair Sullwold stated that she attended the City Council meeting on February 5,
2007. At the meeting the Council voted to have the Golf Complex pay $80,000 to
NGF to prepare a Master Plan of the facility despite Chair Sullwold's opposition to
the expenditure.
4.
AGENDA ITEMS:
4-A
Presentation to Alameda High School Girl's Golf Team.
Chair Sullwold introduced the Alameda High School Girls Golf Coach Stephen Burnett.
Coach Burnett introduced the Golf Team members: Grace Na, Sasha Cruz, Samantha
Esquerra, Frances Ancheta and Emily Childs. The Golf Team in its first season finished
1st in the North Coast Section Championship and finished 4th in the state. Also
mentioned was that four of the team members will be playing in the San Francisco City
Championship this weekend. The Golf Commission presented the team a plaque which
reads: ""The Golf Commission of the City of Alameda congratulates the Alameda High
School Girls Golf Team on a fantastic first year of competition and extends its best
wishes for the future"". The City of Alameda's Mayor Johnson arrived to also extend her
congratulations to the team.
Chuck Corica Golf Complex
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GolfCommission,2008-02-20,2,"4-B
Report on Mif Albright Course redesign and rate structure.
The Interim General Manager reported that the maintenance crew has returned the Mif
Albright Course to its original layout. The Pro Shop staff has placed flyers up around the
Complex announcing the changes to the course and the promotional rates. Also an
email blast will be sent out through the web site. The putting green at the Driving Range
will remain open. The Interim General Manager also mentioned that he is working with
Alameda Power and Telecom (AP&T) and Harbor Bay Business Park to get the
information included in their newsletters for no cost. The AP&T newsletter requires any
information go to the Public Utilities Board for approval prior to inclusion, so there is a
little delay. There may also be a possibility of getting the information in the Community of
Harbor Bay newsletter, The Gull's Call, although it is completed through May already.
The Interim General Manager mentioned that there might be a way to let the collar grow
out on the Jack Clark Putting Green in the clubhouse area and the area used for chipping
practice. The question was asked how long the promotional rates would be in effect on
the Mif Albright Course. The rates are currently only reduced for the month of March and
they will be reevaluated at the end of the month.
4-C
Report from Interim General Manager Dale Lillard regarding cost estimates from Saylor
Consultants for renovation of clubhouse and restaurant.
The Interim General Manager reported that he received a call from Saylor Consulting
saying that someone would call him back tomorrow and that was 10 days ago. Chair
Sullwold will contact Bob Wood to see if he could follow up with the company.
4-D
Discussion regarding improvements to front entrance.
The Interim General Manager reported that he has heard nothing further on the
issue. Chair Sullwold asked if the Fire Department has abandoned the property or
are they still using the fire tower? The Interim General Manager will check to see
if it is still being used. The Interim General Manager also mentioned that he is
looking at replacing the signs at the front entrance and will try to get a drawing
prior to the next meeting.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf Professional Mike
Robason.
The Assistant Golf Professional reported that he is currently setting up ""Demo
Days"" for the Complex to be held every month as opposed to once or twice a year.
The major ""Demo Day"" will be held on July 19, 2008. Other vendors currently set
up are as follows:
March 15, 2008:
McGregor Golf
April 2008:
Callaway
May 2008:
Nike and TaylorMade
Chuck Corica Golf Complex
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GolfCommission,2008-02-20,3,"Saturday Junior Clinics begin on March 1, 2008. The Assistant Golf Professional
is looking into a program the NCGA has named ""Youth on the Course"" which
allows participating golf facilities to discount rates to juniors who belong to the
NCGA and receive a refund up to $9 per player. The Interim General Manager
stated that the Recreation & Parks Department is planning to use the Golf
Complex for day care and Mastick Senior Center excursions. Chair Sullwold
mentioned that Pam Curtis of the Alameda Women's Golf Club would like to meet
with the Assistant Golf Professional to discuss possible events to coincide with
Women's Golf Month in June. The Assistant Golf Professional stated that last
year they had TaylorMade came out for a demo day, and he and Mike
Winkenbach gave the women who attended a golf lesson. Commissioner Wood
complimented the Assistant Golf Professional on appearance of the Pro Shop.
The Golf Commission received a letter from a non-profit group requesting to have
a golf tournament at the Complex at a reduced rate and for permission to bring in
outside food at the event. The Interim General Manager sent a written response
stating that the fees for all the activities at the Chuck Corica Golf Complex are
reviewed and established annually and are not negotiated on a case-by-case
basis. Also the restaurant located at the course is operated under an agreement
that gives the vendor, Jim's on the Course, the exclusive right to provide food and
beverage services at the site. Reverend Mo spoke on behalf of the non-profit
organization that was requesting the special considerations. The requested
tournament is for August 23, 2008, a Saturday at 7:30 a.m., which is peak time in
a peak month. Chair Sullwold stated that should the group reconsider and have
the tournament during on a weekday, the Golf Commission could possibly make
some concessions but not for a peak time event. The suggestion was made to
review the current tournament rates and compare them with those at other local
golf facilities.
5-B
Golf Complex Maintenance activities report by Superintendent Doug Poole.
The Interim General Manager reported that the par 3 course is now ready and
includes two new tees. The greens were aerated, over seeded and top-dressed.
The greens on the Jack Clark Golf Course were aerated, over-seeded and top-
dressed. The Jack Clark Course and Driving Range putting greens were aerated,
over-seeded and top-dressed. The fallen trees on courses have been cut up, and
stumps removed. The bridge on hole # 5 of the Earl Fry course was repaired.
The floor in the men's bathroom was painted. The path to the 8th tee on the Jack
Clark course was resurfaced with Class Z base rock. Vice Chair Gaul asked if the
Public Works Department could clean out the sloughs at the Complex. The
Interim General Manager stated that the slough on hole # 6 of the Jack Clark Golf
Course has been cleaned out, but that the Golf Complex only maintains the
sloughs around the perimeter of the property under the Urban Run Off Program.
5-C
Beautification Program by Mrs. Norma Arnerich.
Mrs. Arnerich reported that the Alameda Women's 9-Hole Golf Club had a tree
planting for Ramona Maples. The ceremony for former Golf Commissioner Ed
Gingrich is pending.
Chuck Corica Golf Complex
Page 3
2/20/08
Golf Commission Minutes",GolfCommission/2008-02-20.pdf
GolfCommission,2008-02-20,4,"5-D
Golf Complex Restaurant Report, Jim's on the Course.
The Interim General Manager reported that the restaurant replaced the ceiling tiles
and will be replacing the carpet and furniture in the spring.
6.
COMMISSIONERS' REPORTS
6-A Marketing and Promotions, Commissioner Gammell.
Commissioner Gammell reported that the Complex is looking at a special on the
Mif Albright Course for $15. Included the customer receives green fees for an
adult and junior and an appetizer at Jim's on the Course.
6-B
Golf Complex Financial Report, Secretary Delaney.
Commissioner Schmitz reported that he and Secretary Delaney met with the
Finance Director and Interim General Manager on January 18, 2008 to discuss
various questions and concerns. The Finance Director reworked the financial
report to better fit the needs of the Golf Commission. There are still questions
concerning the report and they will need to be addressed by the Finance Director.
One of the main concerns is the golf cart lease expenditures. The Golf
Commission would like the Finance Director to attend next month's meeting to
address the questions. The question was raised concerning ""Comp Other"" line
items for the Fry and Clark courses. The Assistant Golf Professional stated that
those payment codes are used for the Golf 707 tee times booked on the internet.
The company is given tee times in exchange for their services and the customers
pay them directly, so there is no payment required on our end.
6-C
New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz.
No new information to report.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
Commissioner Wood reported that the Mif Albright Course had 79 players on
Monday, February 18, 2008, which was a holiday. All of the customers seem to be
pleased with the new layout. Also reported was that new yellow range balls will be
put out on April 1, 2008. The suggestion was made to check the club cleaners at
the Range to ensure they are clean. The question was raised why some of the
hitting mats have holes for rubber tees and others do not. The Interim General
Manager will look into it. The suggestion was made to get a sign for the range
stating the rates. A new sign will be order when the Mif Albright Course rates are
finalized. The Driving Range fencing has many holes in it that need to be
repaired. Vice Chair Gaul mentioned that AED/CPR training was conducted this
month for the staff and it was brought up that the machines may need
maintenance and should be checked regularly to ensure they are functioning
Chuck Corica Golf Complex
Page 4
2/20/08
Golf Commission Minutes",GolfCommission/2008-02-20.pdf
GolfCommission,2008-02-20,5,"properly. The Interim General Manager with check with the Mastick Senior Center
to see who maintains their devices.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Ron Salsig stated that he is trying to get a copy of the Golden State Award
received by Lucious Bateman to hang at the Driving Range.
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for January 2008 of $3,809. The
year-to-date total to the General Fund is $83,440 for the fiscal year 2007/2008.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Question and Answer Session with the Finance Director.
Review the Tournament Rates.
Report from Interim General Manager Dale Lillard regarding cost estimates from
Saylor Consultants for renovation of clubhouse and restaurant.
Discussion regarding improvements to front entrance.
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 8:10 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
Page 5
2/20/08
Golf Commission Minutes",GolfCommission/2008-02-20.pdf
GolfCommission,2008-03-19,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, April 16, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in Room 360,
Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Secretary Bill Delaney, Vice Chair
Ray Gaul, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent:
Commissioner Bill Schmitz and Commissioner Betsy Gammell. Also present were
Interim General Manager Dale Lillard and Assistant Golf Professional Mike
Robason.
1-B
Approval of Minutes - Regular Meeting of March 19, 2008:
The Commission made the following correction to the minutes:
Item 4-B, page 3, line 14: ""interested"" should be ""interest"".
The Commission approved the minutes unanimously with the aforementioned
correction.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
Chair Sullwold reported that the Golf Commission received a letter from the
Alameda Girl's Golf Team thanking them for presenting the team with the
congratulatory plaque.
4.
AGENDA ITEMS:
4-A
Response from the Finance Department and Budget Update.
The Interim General Manager reported that he has not yet received a response
from the Finance Department due to the budget preparation and tax season.
The Interim General Manager is in the process of preparing the Golf Complex
budget for fiscal year 2008/2009. He announced that he has heard that City
Chuck Corica Golf Complex
Page 1
4/16/08
Golf Commission Minutes",GolfCommission/2008-03-19.pdf
GolfCommission,2008-03-19,2,"Council may be amenable to suspending the Return on Investment (ROI) and
Surcharge payments that are currently paid from Golf Complex revenues into the
City's general fund, amounting to approximately $252,000 annually. He estimates
that revenue for FY 2008/2009 will be $4,382,779 taking into consideration
current revenue and the downward trend in the golf industry. Should ROI and
surcharge be suspended, he estimates expenditures for the coming fiscal year will
be $4,830,685. This figure represents a decrease in all areas except the
Maintenance Department's salaries, which have increased due to upcoming raises
in salary for the Alameda City Employees Association (ACEA) employees during
the budget year. Accordingly, the proposed budget shows a deficit of
approximately $448,000 if the ROI and Surcharge are suspended, and
approximately $700,000 should City Council decide to continue to require those
payments.
The Interim General Manager stated that there are two options to cover the deficit.
The first option would be to fund the difference out of the Golf Enterprise Account
reserves. Funding the loss out of the reserves would allow the golf operation to
remain status quo until June 30, 2009, with the hope that other efforts might result
in additional revenue above the estimate. The second option would be to
eliminate six current positions, close the Mif Albright Course and nine holes of the
Jack Clark Golf Course. Reducing the positions would most certainly effect the
entire golf operation. The same options exist should City Council decide not to
suspend the ROI and Surcharge payments, although the staff reductions would be
nine and the entire Jack Clark Golf Course would need to be closed. It was noted
that any reduction in the workforce would no doubt accelerate the deterioration of
the facility. The Interim General Manager stated that he is recommending to City
Council that the deficit be taken out of the reserves. It was also reported that the
entire City of Alameda budget will go before City Council in late May, although
there are generally two or three workshops prior to final approve.
Chair Sullwold mentioned that she has discussed possible revenue-generating
ideas with the Pro Shop management staff, such as discontinuing the lower
greens fees for play on the Jack Clark Golf Course, and allowing multiple shotgun
golf tournaments on weekends. Mr. Lillard said he will investigate whether
bringing the Clark rates up to the same level as the Fry rates requires City Council
approval. Chair Sullwold made the motion to allow Pro Shop management staff to
book multiple shotgun tournaments on weekends at their discretion. The Golf
Commission passed the motion unanimously. Asked whether there is any
foresecable downside to booking weekend shotgun tournaments, Assistant Golf
Professional Mike Robason stated that as long as one golf course is available for
regular play there should not be an issue. It was also suggested that if a shotgun
tournament is not completely filled, an e-mail message could offer online
subscribers the opportunity to fill open spots in the shotgun event.
The Interim General Manager suggested another way to generate revenue would
be to eliminate complimentary golf for various groups. Following a heated
discussion, Chair Sullwold suggested a flat rate of $15 for employees and Golf
Commissioners for a period of three months. Chair Sullwold made the motion to
Chuck Corica Golf Complex
Page 2
4/16/08
Golf Commission Minutes",GolfCommission/2008-03-19.pdf
GolfCommission,2008-03-19,3,"charge a rate of $15 for employees, Golf Commissioners and other complimentary
rounds, excluding Marshals and City Council members, for a three-month period
beginning May 1, 2008. Vice Chair Gaul seconded the motion and the Golf
Commission passed it unanimously.
Secretary Delaney suggested that the Golf Complex put together a marketing plan
to better position the golf courses in the market. He suggested a committee be
formed to discuss ways of self-promotion. Possible ideas will be discussed at the
May meeting.
4-B
Discussion regarding improvements to front entrance.
Commissioner Wood reported that he spoke with Kevin Hester of McGuire and
Hester and the cost to demolish the fire tower would be quite expensive.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf
Professional Mike Robason.
The Assistant Golf Professional reported that the junior clinics now have 100
participants and staff is looking at starting an additional clinic for more experienced
juniors. The suggestion was made to take pictures of the clinics for the
newspaper. Chair Sullwold will come out and photograph the clinics. The
Callaway ""Demo Day"" was a success. The Golf Complex is now on board to
receive money from the NCGA to defer the cost of the discount to junior golfers.
The Golf Complex will be hosting a ""Demo Day"" with Nike on May 4, 2008 and
TaylorMade on May 17, 2008. Also mentioned was the possibility of having
scorecards with local advertising on them to defer the cost of the cards. The
Assistant Golf Professional will bring additional information to next month's
meeting.
5-B
Golf Complex Maintenance activities report by Superintendent Doug
Poole.
The Interim General Manager reported that the planter in the breezeway has been
stained and the ""snack shack"" is being painted. Also mentioned was that work
will begin soon to repair the sea wall on Island Drive that was damaged by a
motorist. The offender's insurance will pay for the repair. Chair Sullwold stated
that the shelter and bench on the ninth tee of the Earl Fry Golf Course is in
desperate need of repair. She also suggested moving the monthly Golf
Commission meeting to the Ladies Lounge at the Golf Complex. The Golf
Commission approved the change of venue unanimously.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich.
Mrs. Arnerich reported that there are three ceremonies in May. She also
mentioned that the Alameda Junior Golf Club is currently taking applications for
Chuck Corica Golf Complex
Page 3
4/16/08
Golf Commission Minutes",GolfCommission/2008-03-19.pdf
GolfCommission,2008-03-19,4,"the 2008 season and work is beginning on the Jack Clark Pro Am, which will be
renamed the Jack Clark Invitational and will be held in October.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
The Interim General Manager reported that the restaurant has replaced the sign
on the outside of the building and they are currently doing golf/meal promotions in
conjunction with the Pro Shop. Mrs. Arnerich stated that a relative went to a
function at the Metropolitan Golf Course and said the tent structure was a very
nice venue and possibly Jim's on the Course would be interested in putting one up
at the Complex.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
No report given.
6-B
Golf Complex Financial Report, Secretary Delaney.
Previously discussed.
6-C
New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz.
It was reported that the additional information from Saylor and Associates has not
yet been received.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
Commissioner Wood reported that the Driving Range looks good. Vice Chair Gaul
mentioned that the center area of the Driving Range where balls collect and get
stuck in the mud needs to have a screen placed over the area to keep the balls out
of the hole. It was also stated that the golf courses are in excellent shape.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
8.
OLD BUSINESS
Vice Chair Gaul inquired about the previously requested legal opinion from the City
Attorney's office concerning the regulations for leasing out City owned land.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing a surcharge payment for March 2008 of $12,861. The year-
Chuck Corica Golf Complex
Page 4
4/16/08
Golf Commission Minutes",GolfCommission/2008-03-19.pdf
GolfCommission,2008-03-19,5,"to-date total to the General Fund is $100,441 for the fiscal year 2007/2008.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Response from the Finance Department.
Score Card Advertising
Feedback on Elimination of Complimentary Rounds
Marketing Plan
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 7:50 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
Page 5
4/16/08
Golf Commission Minutes",GolfCommission/2008-03-19.pdf
GolfCommission,2008-04-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, April 16, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. in Room 360,
Alameda City Hall, 2263 Santa Clara Avenue.
1-A.
Roll Call
Roll call was taken and members present were: Secretary Bill Delaney, Vice Chair
Ray Gaul, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent:
Commissioner Bill Schmitz and Commissioner Betsy Gammell. Also present were
Interim General Manager Dale Lillard and Assistant Golf Professional Mike
Robason.
1-B
Approval of Minutes - Regular Meeting of March 19, 2008:
The Commission made the following correction to the minutes:
Item 4-B, page 3, line 14: ""interested"" should be ""interest"".
The Commission approved the minutes unanimously with the aforementioned
correction.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
3.
COMMISSION COMMUNICATIONS
Chair Sullwold reported that the Golf Commission received a letter from the
Alameda Girl's Golf Team thanking them for presenting the team with the
congratulatory plaque.
4.
AGENDA ITEMS:
4-A
Response from the Finance Department and Budget Update.
The Interim General Manager reported that he has not yet received a response
from the Finance Department due to the budget preparation and tax season.
The Interim General Manager is in the process of preparing the Golf Complex
budget for fiscal year 2008/2009. He announced that he has heard that City
Chuck Corica Golf Complex
Page 1
4/16/08
Golf Commission Minutes",GolfCommission/2008-04-16.pdf
GolfCommission,2008-04-16,2,"Council may be amenable to suspending the Return on Investment (ROI) and
Surcharge payments that are currently paid from Golf Complex revenues into the
City's general fund, amounting to approximately $252,000 annually. He estimates
that revenue for FY 2008/2009 will be $4,382,779 taking into consideration
current revenue and the downward trend in the golf industry. Should ROI and
surcharge be suspended, he estimates expenditures for the coming fiscal year will
be $4,830,685. This figure represents a decrease in all areas except the
Maintenance Department's salaries, which have increased due to upcoming raises
in salary for the Alameda City Employees Association (ACEA) employees during
the budget year. Accordingly, the proposed budget shows a deficit of
approximately $448,000 if the ROI and Surcharge are suspended, and
approximately $700,000 should City Council decide to continue to require those
payments.
The Interim General Manager stated that there are two options to cover the deficit.
The first option would be to fund the difference out of the Golf Enterprise Account
reserves. Funding the loss out of the reserves would allow the golf operation to
remain status quo until June 30, 2009, with the hope that other efforts might result
in additional revenue above the estimate. The second option would be to
eliminate six current positions, close the Mif Albright Course and nine holes of the
Jack Clark Golf Course. Reducing the positions would most certainly effect the
entire golf operation. The same options exist should City Council decide not to
suspend the ROI and Surcharge payments, although the staff reductions would be
nine and the entire Jack Clark Golf Course would need to be closed. It was noted
that any reduction in the workforce would no doubt accelerate the deterioration of
the facility. The Interim General Manager stated that he is recommending to City
Council that the deficit be taken out of the reserves. It was also reported that the
entire City of Alameda budget will go before City Council in late May, although
there are generally two or three workshops prior to final approve.
Chair Sullwold mentioned that she has discussed possible revenue-generating
ideas with the Pro Shop management staff, such as discontinuing the lower
greens fees for play on the Jack Clark Golf Course, and allowing multiple shotgun
golf tournaments on weekends. Mr. Lillard said he will investigate whether
bringing the Clark rates up to the same level as the Fry rates requires City Council
approval. Chair Sullwold made the motion to allow Pro Shop management staff to
book multiple shotgun tournaments on weekends at their discretion. The Golf
Commission passed the motion unanimously. Asked whether there is any
foresecable downside to booking weekend shotgun tournaments, Assistant Golf
Professional Mike Robason stated that as long as one golf course is available for
regular play there should not be an issue. It was also suggested that if a shotgun
tournament is not completely filled, an e-mail message could offer online
subscribers the opportunity to fill open spots in the shotgun event.
The Interim General Manager suggested another way to generate revenue would
be to eliminate complimentary golf for various groups. Following a heated
discussion, Chair Sullwold suggested a flat rate of $15 for employees and Golf
Commissioners for a period of three months. Chair Sullwold made the motion to
Chuck Corica Golf Complex
Page 2
4/16/08
Golf Commission Minutes",GolfCommission/2008-04-16.pdf
GolfCommission,2008-04-16,3,"charge a rate of $15 for employees, Golf Commissioners and other complimentary
rounds, excluding Marshals and City Council members, for a three-month period
beginning May 1, 2008. Vice Chair Gaul seconded the motion and the Golf
Commission passed it unanimously.
Secretary Delaney suggested that the Golf Complex put together a marketing plan
to better position the golf courses in the market. He suggested a committee be
formed to discuss ways of self-promotion. Possible ideas will be discussed at the
May meeting.
4-B
Discussion regarding improvements to front entrance.
Commissioner Wood reported that he spoke with Kevin Hester of McGuire and
Hester and the cost to demolish the fire tower would be quite expensive.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf
Professional Mike Robason.
The Assistant Golf Professional reported that the junior clinics now have 100
participants and staff is looking at starting an additional clinic for more experienced
juniors. The suggestion was made to take pictures of the clinics for the
newspaper. Chair Sullwold will come out and photograph the clinics. The
Callaway ""Demo Day"" was a success. The Golf Complex is now on board to
receive money from the NCGA to defer the cost of the discount to junior golfers.
The Golf Complex will be hosting a ""Demo Day"" with Nike on May 4, 2008 and
TaylorMade on May 17, 2008. Also mentioned was the possibility of having
scorecards with local advertising on them to defer the cost of the cards. The
Assistant Golf Professional will bring additional information to next month's
meeting.
5-B
Golf Complex Maintenance activities report by Superintendent Doug
Poole.
The Interim General Manager reported that the planter in the breezeway has been
stained and the ""snack shack"" is being painted. Also mentioned was that work
will begin soon to repair the sea wall on Island Drive that was damaged by a
motorist. The offender's insurance will pay for the repair. Chair Sullwold stated
that the shelter and bench on the ninth tee of the Earl Fry Golf Course is in
desperate need of repair. She also suggested moving the monthly Golf
Commission meeting to the Ladies Lounge at the Golf Complex. The Golf
Commission approved the change of venue unanimously.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich.
Mrs. Arnerich reported that there are three ceremonies in May. She also
mentioned that the Alameda Junior Golf Club is currently taking applications for
Chuck Corica Golf Complex
Page 3
4/16/08
Golf Commission Minutes",GolfCommission/2008-04-16.pdf
GolfCommission,2008-04-16,4,"the 2008 season and work is beginning on the Jack Clark Pro Am, which will be
renamed the Jack Clark Invitational and will be held in October.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
The Interim General Manager reported that the restaurant has replaced the sign
on the outside of the building and they are currently doing golf/meal promotions in
conjunction with the Pro Shop. Mrs. Arnerich stated that a relative went to a
function at the Metropolitan Golf Course and said the tent structure was a very
nice venue and possibly Jim's on the Course would be interested in putting one up
at the Complex.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
No report given.
6-B
Golf Complex Financial Report, Secretary Delaney.
Previously discussed.
6-C
New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz.
It was reported that the additional information from Saylor and Associates has not
yet been received.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
Commissioner Wood reported that the Driving Range looks good. Vice Chair Gaul
mentioned that the center area of the Driving Range where balls collect and get
stuck in the mud needs to have a screen placed over the area to keep the balls out
of the hole. It was also stated that the golf courses are in excellent shape.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
8.
OLD BUSINESS
Vice Chair Gaul inquired about the previously requested legal opinion from the City
Attorney's office concerning the regulations for leasing out City owned land.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing a surcharge payment for March 2008 of $12,861. The year-
Chuck Corica Golf Complex
Page 4
4/16/08
Golf Commission Minutes",GolfCommission/2008-04-16.pdf
GolfCommission,2008-04-16,5,"to-date total to the General Fund is $100,441 for the fiscal year 2007/2008.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Response from the Finance Department.
Score Card Advertising
Feedback on Elimination of Complimentary Rounds
Marketing Plan
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 7:50 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
Page 5
4/16/08
Golf Commission Minutes",GolfCommission/2008-04-16.pdf
GolfCommission,2008-05-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Revised 6/16/08
Wednesday, May 21, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. in the Ladies'
Lounge at the Chuck Corica Golf Complex, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell,
Vice Chair Ray Gaul, Commissioner Bill Schmitz and Chair Jane Sullwold. Absent:
Secretary Bill Delaney and Commissioner Jeff Wood. Also present were Interim
General Manager Dale Lillard and Assistant Golf Professional Mike Robason.
1-B
Approval of Minutes - Regular Meeting of April 16, 2008:
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
None.
3.
COMMISSION COMMUNICATIONS
None.
4.
AGENDA ITEMS:
4-A
Response from the City Auditor.
Chair Sullwold read a letter from City Auditor Kevin Kearney dated May 20, 2008,
purportedly explaining the accounting procedures concerning the golf cart lease.
The Golf Fund is being charged the entire amount of the four-year lease --
$449,000 -- in this fiscal year. Mr. Kearney did not answer the question of why this
was necessary in his letter. He compared the golf cart lease to a home mortgage,
but, of course, a home owner is not required to put aside the entire amount due to
be paid over the 30-year term of his mortgage during the first year, making the
comparison inappropriate. The Commission intends to ask Mr. Kearney additional
questions.
Chuck Corica Golf Complex
Page 1
06/16/08
Golf Commission Minutes",GolfCommission/2008-05-21.pdf
GolfCommission,2008-05-21,2,"Prior to the meeting Chair Sullwold asked Interim General Manager Dale Lillard to
explain the components of the Services category in the Golf Complex financial
reports for May, as this figure is substantially over budget this year. Mr. Lillard
reported that the Services category included the four years of payments on the
golf cart lease, payments to the National Golf Foundation for the Operational
Review and Master Plan, and a charge of $115,063 for Beltline eminent domain
litigation expenses. The Golf Commission questioned why the Beltline expenses,
which have absolutely nothing to do with golf or the Golf Complex, are being
charged against Golf Complex revenues. [Note: The next day, May 22, 2008, Mr.
Lillard clarified by e-mail to the Golf Commissioners that the Services category
included a charge of $374,794 to date for the golf cart lease, and $79,522 for
payments to date to NGF. The charge of $115,063 for Beltline expenses was
attributed to risk management, and was included under the category of Transfers
to Other Funds.]
4-B
Score card advertising.
Assistant Golf Professional Mike Robason said that he had contacted the
company that offered to prepare free scorecards in exchange for advertising rights
and had begun negotiations with them to see what they would be willing to do for
the Golf Complex.
4-C Feedback on elimination of complimentary rounds; discussion regarding possible
changes to various categories of greens fees.
Commissioner Schmitz and Commissioner Gammell, neither of whom was present
at the April meeting, expressed serious disagreement with the April vote by the
Commission to impose a $15 charge for employees to play golf at the Golf
Complex. Commissioner Gammell said she considered it embarrassing that Pro
Shop employees would be allowed to play for free at other courses but would be
charged to play at their home course. Commissioner Schmitz moved, and
Commissioner Gammell seconded, that the decision to impose employee greens
fees be rescinded. Chair Sullwold said she was opposed to the motion as phrased
because it went too far. She stated her opinion that greens fees should be waived
for part-time hourly employees who do not receive benefits, and that the amount
for others should be reduced from $15 to $10, but she feels that full-time
employees should be required to pay a modest fee in these difficult financial times.
The motion passed by a 3 to 1 vote. It was noted, however, that Mr. Lillard had
previously sent Commissioners an e-mail indicating that he had approval from
Human Resources and the City Attorney's Office to impose an employee rate
regardless of the position of the Golf Commission on that issue, and that he
therefore did not intend to rescind the policy.
Chair Sullwold expressed her annoyance that a $15 rate for Golf Commissioners
had not been input into the computer at the same time as the charge for
employees. Both charges were part of the same motion by the Golf Commission
at its April meeting, and the Golf Commission had never asked Mr. Lillard to
reconsider the charge for Commissioners, only for employees.
Golf
Chuck Corica Golf Complex
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GolfCommission,2008-05-21,3,"Commissioners who expected to pay the $15 rate starting on May 1 were told by
Pro Shop staff that no such rate existed, so they had to ask to be counted as
employees in order to be properly charged. She instructed Mr. Lillard to have the
Commissioner rate set up as soon as possible.
A general discussion ensued regarding possible ways to enhance Golf Complex
revenues by changes to greens fees. The Golf Commission approved a
recommendation to City Council to (1) equalize rates on the Clark and Fry courses
by bring Clark rates up to Fry rates, (2) create a ""super super"" twilight rate of $10
per round after 6:00 p.m. on a 90-day promotional basis, and (3) raise the
weekend rate at the Mif Albright course from $7.00 to $9.00. Mr. Lillard was asked
to present these proposals to City Council as quickly as possible. Chair Sullwold
asked Mr. Lillard and Mr. Robason if either had any additional revenue-enhancing
ideas for the Golf Commission to consider, but neither could think of any. Both
were encouraged to come forward immediately if they had any new ideas, or if any
new ideas were suggested to them.
4-D
Discussion on marketing plan by Secretary Delaney.
Chair Sullwold read an e-mail dated May 21, 2008, from Secretary Delaney as
follows:
I have secured an individual who will add a great deal to our marketing
discussions. He is available after June 6th, thus I plan to schedule an input and
brainstorming session shortly after that. It would be a 5-hour meeting initially to
discuss issues, characteristics of the course/facility, competitive activities, other
entertainment facility events, etc. The objective is to find a common ground to
begin the brainstorming session. There would be a second meeting to get into
actual strategic issues, messaging and maybe some creative approaches.
Execution efforts will come from the second meeting. We'll also want to consider
how we measure our efforts (i.e. ROI and impact). All of this will be part of our
discussions. I would think we should have no more than 7 people involved. 3
Commissioners, 2 course staff (Mike and Dale), one ""friend"" of the course (Tony
Corica?) and my professional contact (Larry Kurtz). Any more than that and it
becomes difficult to manage. As chair, you need to decide if you want to be a part
of the process or want to be one of the decision makers who reviews the task
force recommendations and blesses them. Once that is done, you and I (and the
commission) would present our thinking and plans to the council/mayor. We will
need someone like yourself to view this effort separately to make sure we are
thinking correctly and not getting caught up in our own beliefs. If you chose to take
that role, I see us communicating to you after each meeting to offer insights to
what we discussed and to give you insight to our next steps.
The Golf Commission felt that only one member should be on this committee, and
the other three members present felt that the committee member should be Chair
Sullwold. Former Golf Commissioner Tony Corica agreed to serve on the
committee as well. Chair Sullwold will contact Secretary Delaney to get this ball
rolling.
Chuck Corica Golf Complex
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GolfCommission,2008-05-21,4,"5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf
Professional Mike Robason.
The Assistant Golf Professional reported that the Taylor Made Demo Day held on
May 17, 2008 was very successful bringing in $6,500. The Golf Complex will be
hosting a Ladies Day on June 11, 2008 in conjunction with the PGA of America's
Women's Golf Month. The activities will include a ""Demo Day"" with Titleist/Cobra
and teaching clinics. The event is free.
5-B
Golf Complex Maintenance activities report by Superintendent Doug
Poole.
Absent.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich.
No tape transmission available.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
No Restaurant representative was present. Mr. Lillard reported that ceiling tiles
had been replaced, and plans were in the works to replace the carpet.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Nothing to report.
6-B
Golf Complex Financial Report, Secretary Delaney.
Absent. Financial matters discussed earlier.
6-C
New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz.
Nothing to report.
6-D Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
Absent.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
Chuck Corica Golf Complex
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GolfCommission,2008-05-21,5,"8.
OLD BUSINESS
None.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for April 2008 was $11,790. The
year-to-date total to the General Fund is $112,231 for fiscal year 2007/2008.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Golf Complex financials.
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at approximately 8:00 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
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GolfCommission,2008-06-04,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, June 4, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the special meeting to order at 6:35 p.m. at Jim's on
the Course Restaurant, Chuck Corica Golf Complex, 1 Clubhouse Memorial Drive,
Alameda.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell,
Vice Chair Ray Gaul, Commissioner Bill Schmitz, and Chair Jane Sullwold.
Absent: Secretary Bill Delaney and Commissioner Jeff Wood. No staff member
was present.
4.
AGENDA ITEMS:
Discussion/Action on
a.
Golf Complex finances;
b.
Response to letter of City Auditor Kevin Kearney to Golf Commission
dated May 20, 2008; and
C.
Response to City Council regarding its discussion of Golf Complex
finances at Council meeting on May 27, 2008.
Chair Sullwold introduced the meeting by giving a report on the events that led up to it.
On May 27, 2008, City Council held a special meeting at which the Chuck Corica Golf Complex
budget for FY 2008/2009 was discussed. No member of the Golf Commission was present
because no one from staff had advised the Commission that the matter would be coming up that
evening. Fortunately, however, the meeting was videotaped and could be viewed the next day
through the City's website, which all commissioners had done before the meeting.
The budget that had been presented by Interim General Manager to the Golf Commission
at its meeting on April 16, 2008, was presented to Council on May 27. In general, the proposed
budget showed that the Golf Complex was anticipated to have a deficit of approximately
$700,000 in the next fiscal year, unless the City agreed to rescind the Surcharge and Return on
Investment (""ROI""), in which case the deficit would be reduced to approximately $440,000.
Council immediately questioned why the City should be required to ""subsidize"" a deficit at
the Golf Complex out of the General Fund by returning the Surcharge and ROI, and no one from
staff pointed out why this was incorrect: that the Complex has actually been subsidizing the
General Fund for a number of years, and can no longer afford to do so. Council asked
repeatedly what the Golf Commission has been doing, what plan it has, and Mr. Lillard told
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GolfCommission,2008-06-04,2,"Council that the matter would be referred to the Commission next month, and that the
Commission is waiting to see the National Golf Foundation master plan before taking action,
which left the impression that the Golf Commission has done nothing to date. Mr. Lillard
characterized the policy changes that the Commission has considered as minor, and City
Manager Debbie Kurita vehemently asserted that the Commission has focused only on what the
City has been taking away, and not on ""other things"" (unspecified) that have been causing the
losses. No mention was made by either Mr. Lillard or Ms. Kurita of the Commission's
unsuccessful efforts over the past several months to obtain information from the Finance
Department regarding certain expenditures and the accounting treatment thereof, particularly
the $400,000 four-year lease for golf carts, which the Finance Department has fully expensed in
this fiscal year despite the fact that 3/4ths of the payments will not be due this year. Also, at the
Commission meeting on May 21st, Mr. Lillard advised for the first time that the Golf Complex
had been charged with $115,063 for expenses related to the Beltline eminent domain litigation
in this fiscal year, raising the question of whether expenses that came in and were charged to
the Complex after the close of the last fiscal year, charges that caused the Complex to end the
year with a deficit of $256,000, were also Beltline expenses that went to the Complex but not to
other City departments that did not generate income. Mayor Beverly Johnson ended the
Council meeting by stating that she wanted an interim report from the Golf Commission
regarding finances and the budget.
This meeting was called so that the Golf Commission can finalize a letter to City Council
in an effort to correct the misinformation and misperceptions that were conveyed to it by staff in
its May 27th meeting, and to correct Council's overall impression that the City is being asked to
subsidize golf losses from the general fund. The meeting was also called to formulate a written
response to City Auditor Kevin Kearney's letter of May 20, 2008, to the Golf Commission
regarding accounting treatment of the golf cart lease. Letters had been drafted in advance of
the meeting by Chair Sullwold and presented to the Commission for revision and finalization at
the meeting.
Chair Sullwold reported that she had sought assistance from Mr. Lillard in noticing this
special meeting, but that Mr. Lillard refused to do so because he personally was not available at
any time this week. In the course of e-mail communications back and forth on this issue of
notice, Mr. Lillard also stated: ""As far as agenda items for a special meeting go it is our position
that the Finance Dept. and Auditor have provided more than adequate responses to the
questions raised and there is no need for any further response."" Chair Sullwold announced that
she found this position to be particularly troubling in light of the specific charge by the Mayor and
City Council at the joint meeting in January 2007 that the Golf Commission should become
actively involved in the budgeting process and aware of what was going on regarding Golf
Complex finances.
Commissioner Bill Schmitz said that his biggest disappointment with the Council meeting
was the failure of staff to mention the issues of the golf cart lease and the Beltline litigation
expenses as an explanation for alleged budgetary deficits at the Golf Complex. He stated that
he liked the draft letters, but asked whether former Golf Commissioner Tony Corica had any
suggestions based-on his historical perspective. Commissioner Schmitz said that Mr. Lillard
and Ms. Kurita made it clear that they want to get rid of the Golf Complex, but he believes they
are being very short-sighted because it is far from certain that the City of Alameda will be able to
get any meaningful payments from a golf course company under current conditions.
Chuck Corica Golf Complex
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GolfCommission,2008-06-04,3,"Former Golf Commissioner Tony Corica said he found it strange that Council was being
asked to accept a budget that called for a deficit, and also strange that no questions were asked
about the reasons for the deficit between revenues and expenses. Mr. Corica has been
attending Commission meetings since the start of this year, and has seen the Golf Commission
take action to increase tournament play, institute aggressive website marketing, increase demo
days by golf equipment manufacturers, institute fee changes (reducing Mif Albright rates and
increasing Jack Clark rates) to bring golfers back then increase revenues, end complimentary
golf, and request an itemization of service expenses charged to the Golf Complex this year. He
thinks that all these interventions by the Golf Commission should be mentioned in the letter to
Council, even if they are each small individually. Chair Sullwold agreed that these should be
included, and Commissioner Betsy Gammell added another item: the renewal of Saturday
morning junior golf clinics, which bring 120 children and their parents to the Golf Complex and
increase play on the Mif Albright course. Mr. Corica noted that the Commission's letter to
Council will probably not change the ultimate decision whether to lease or not to lease, but at
least it will show that the Commission has made efforts to change and improve conditions at the
Golf Complex so that an intelligent decision can be made. Former Commissioner Norma
Arnerich also mentioned the outside company that is willing to prepare scorecards booklets in
exchange for allowing advertising. Former Commissioner Bob Wood cautioned that the Golf
Commission may be asked by Council for its estimation of what savings or increased revenue
could result from the changes the Commission has proposed. Chair Sullwold said that many of
these items could be estimated by someone with access to the underlying information, and that
staff should be charged with that task.
Mrs. Arnerich stated that she found it discourteous that Mr. Lillard had not arranged for
another staff member to attend this Commission meeting since he could not be present. Chair
Sullwold noted that she had given notice of the meeting herself when Mr. Lillard refused to do
so, and that Mr. Lillard could claim that he never saw any of the posted notices. Commissioner
Schmitz, however, agreed with Mrs. Arnerich. Chair Sullwold discussed her conversation with a
member of the City Attorney's office about the method of giving notice, and the difference in the
City Attorney's interpretation of section 54956 of the Brown Act regarding special meetings. Mr.
Corica said that the Commission should not be distracted from its goal of getting the correct
information to Council, and Commissioner Schmitz agreed, stating that it was time to get the
letters out, then to schedule one-on-one meetings with Council members in an effort to set the
record straight. Chair Sullwold said that she has already scheduled a lunch meeting next week
with Councilwoman Marie Gilmore, Commissioner Schmitz intends to call Councilman Doug
deHaan soon, and Councilman Frank Mattarese is next. Vice Chair Gaul said that he supports
Council's suggestion of having another joint meeting with the Golf Commission, or, even better,
having two Council members come to a meeting. All Commission members supported the latter
plan. Mrs. Arnerich pointed out that this practice was followed during prior eras of the Golf
Commission. Mr. Wood emphasized his belief that Council ought to be following what the
Commission is doing by reading our minutes, particularly because the Golf Complex finances
are so important to City finances.
George Humphreys asked if the Golf Commission had seen the detailed budget proposal
that has been presented to the Council. Chair Sullwold reported that the Commission was given
only the broad outlines, which is why it has asked in the draft letter to Auditor Kearney to see the
detailed breakdown of projected expenses. Commissioner Schmitz noted that when he and
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GolfCommission,2008-06-04,4,"Commissioner Bill Delaney met with Finance Director Juelle-Ann Boyer and Mr. Lillard in
January regarding Golf Complex finances, he asked specifically if the Golf Commission could be
involved in preparing the budget for the next two fiscal years. It is impossible to become
involved in the administration of a budget if one has no involvement in the budget preparation
process, and the Council charged the Commission with responsibility for the Golf Complex
budget at its joint meeting in January 2007. Nevertheless, no one from the Golf Commission
was ever invited to become involved with the budget process.
Marshal Bill Wehr questioned why the Golf Complex was being asked to fund the Beltline
litigation, and whether the costs were being assessed against any other City department. Chair
Sullwold said her best guess was that the City had to charge the expense against the few City
departments that had cash reserves from which the charges could be paid. Commissioner
Schmitz noted that it was the City's prerogative to assess the charges in that way, because in
the final analysis it is the City's money, but the City needs to be honest and open about what it
is doing, and not take the money away secretly, then complain loudly about the fact that the Golf
Complex has a projected loss of $440,000 next year. Chair Sullwold pointed out that it is
unreasonable to take away so much money from Golf Complex revenues that an insufficient
amount remains to pay what are fixed labor expenses and fixed expenses for necessary
services such as tree maintenance that cannot be reduced. George Humphreys asked if the
Golf Complex would be reimbursed after successful final resolution of the Beltline litigation. No
one knows the answer, but most agreed that it was unlikely. Moreover, no one has ever
suggested that the Golf Complex be repaid for the loan of $300,000 it made regarding the
preliminary efforts to build another golf course at Alameda Point. For some unknown reason,
that loan earns zero interest.
George Humphreys noted that the Golf Commission had spent a lot of time investigating
the cost of renovating the clubhouse to create banquet space and asked about the results of
that investigation. Chair Sullwold noted that the Commission's first effort was a tent structure,
but that ended when the Commission learned that infrastructure costs would be millions of
dollars. Then the Commission concentrated on costing out improvements to the existing
buildings, but was frustrated by lengthy delays that were contributed to by staff in certain
respects. When the detailed cost estimate by an independent professional cost estimator
numbers finally arrived, the total was quite reasonable, but by that time it was apparent that
there was no money available to spend from the Golf Complex enterprise fund because that
money was needed to pay ordinary expenses during the time it would take to find an outside
vendor, should that be the ultimate decision of Council. Chair Sullwold said that she thought a
discussion of this lengthy process should not be included in what is already a long letter, but
should be mentioned in private discussions with Councilmembers.
A discussion ensued as to whether any outside vendor would be interested in leasing the
Chuck Corica Golf Complex. Although many municipalities are seeking outside vendors, and it
is clearly a buyer's market, the Golf Complex balance sheet shows that, without considering City
take-aways, revenues exceed expenses, even with very high labor costs. On the other hand,
the courses need lots of expensive capital improvements to be competitive with other area
courses. It is unlikely that any vendor will offer a lease payment equivalent to the $900,000 per
year that the City has been pulling out of the Complex off the top, although it seems likely that
some company will be interested in such a prime piece of golf course real estate.
Chuck Corica Golf Complex
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GolfCommission,2008-06-04,5,"Commissioner Schmitz noted that Corsco is going back to the City of Oakland to renegotiate the
terms of its lease of the Metropolitan course because business is down.
A motion was made by Commissioner Schmitz and seconded by Commissioner Gammell
that Chair Sullwold should use her discretion to make minor to moderate revisions to the draft
letters to City Council and Auditor Kearney as discussed in the meeting, then get the letters out
as soon as possible. The motion passed unanimously.
Chair Sullwold noted that, at the meeting on May 27, the Mayor and Councilman deHaan
praised Mr. Lillard highly for his efforts since taking over management of the Golf Complex, and
criticized prior management, blaming it (without naming names) for the problems being
experienced today. Chair Sullwold learned, however, that former General Manager Dana Banke
actually had very little to do with preparation of Golf Complex budgets, and that the City's
Finance Department refused to allow revenue estimates in the budget to decline, even when it
was apparent that play was down. Mr. Corica noted, however, that there was a serious lack of
marketing efforts over prior years that contributed to Golf Complex financial problems. Vice
Chair Gaul asked whether we could find out where the enterprise fund has gone over the past
five years, but it was generally agreed that it was unlikely we will find out precisely how that
money was drawn down. Chair Sullwold noted that the NGF Operational Review does not
criticize management or blame it for the financial losses the Golf Complex has been suffering,
yet Mayor Johnson continues to do so in public meetings. Chair Sullwold also noted that the
Golf Complex budget will reflect a payment of $80,000 for Mr. Lillard's salary and benefits next
year, representing about 1/3 of his total pay, even though it has been estimated that he spends
less than 10% of his time at the Golf Complex during an average week.
11. ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 7:38 PM.
The agenda for the meeting was posted 24 hours in advance in accordance with section 54956
of the Brown Act, pertaining to special meetings.
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GolfCommission,2008-06-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, June 18, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:31 p.m. Chuck Corica
Golf Complex, Ladies Lounge 1 Clubhouse Memorial Road, Alameda, CA 94502.
1-A. Roll Call
Roll call was taken and members present were: Secretary Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Chair Jane Sullwold.
Absent: Commissioner Bill Schmitz and Commissioner Jeff Wood. Also present
were Interim General Manager Dale Lillard and Assistant Golf Professional Mike
Robason.
1-B
Approval of Minutes - Regular Meeting of May 21, 2008, and Special Meeting of
June 4, 2008:
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
2.
ORAL COMMUNICATIONS
None.
3.
COMMISSION COMMUNICATIONS
Chair Sullwold reported that she had a lunch meeting with City Council member
Marie Gilmore last Wednesday to discuss the Golf Complex and the financial
problems. Chair Sullwold summarized the meeting by saying that she doesn't
think that she changed Councilmember Gilmore's mind, although she was able to
voice concerns of the Golf Commission. When questions about the Beltline
expense charged to the Golf Complex, Councilmember Gilmore stated that the
Chuck Corica Golf Complex is in a risk management pool with AP&T and one
other City department (possibly Sewer). ""Risk management"" expenses are shared
on a pro rata basis among those in the pool, regardless of where the risk has been
incurred.
Councilmember Gilmore expressed the view that Council is disappointed with the
Golf Commission for failing to recognize the inevitability of going out to bid for a
long-term outside contractor. Chair Sullwold pointed out that the Commission last
fall had reluctantly accepted the need for a contractor if the City was unable to pay
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GolfCommission,2008-06-18,2,"for capital improvements. In her speech to Council in December 2008, Chair
Sullwold, on behalf of the Golf Commission, recommended that the City pursue
simultaneously an RFP and a program of costing the Commission's list of
possibilities for revenue generation. Councilmember Gilmore said neither she nor
anyone else on Council heard that.
Councilmember Gilmore told Commissioner Sullwold that Council was prepared to
rescind the Return on Investment and Surcharge, which amounts to approximately
$270,000. The City is desperate for money, which explains why Council continues
to characterize the act of rescinding charges as ""subsidizing the Golf Complex
from the general fund."" Councilmember Gilmore stated that Council expects the
Golf Commission to ""sell"" the expected decision to lease out the Golf Complex.
Chair Sullwold also reported that on May 27, City Council conducted a budget
workshop where Golf Complex finances were discussed. No one from the Golf
Commission was present because Interim General Manager Dale Lillard did not
tell anyone about the meeting. At the workshop, Council asked many questions of
and assigned tasks to the Golf Commission. After Mr. Lillard refused to give
notice, the Golf Commission held a special meeting on June 4, 2008, to prepare a
letter to the Mayor and City Council that was hand-delivered on June 5, 2008. In
the course of e-mail communications, Mr. Lillard advised that ""it is our position that
the Finance Dept. and Auditor have provided more than adequate responses to
the [financial] questions raised and there is no need to provide any further
response.'
On Monday, June 9, Council conducted another workshop at which Golf Complex
finances were discussed. Again, Mr. Lillard did not inform any Commissioner
about the meeting, asserting that it was a matter of public record and we should
have figured it out ourselves, and, again, Council directed many questions and
assigned tasks to the Golf Commission. Upon watching the video of the meeting,
Chair Sullwold e-mailed Mr. Lillard, asking for the detailed budget worksheets that
itemized the Golf Complex budget proposal submitted to Council, and asked that
two specific agenda items be added to the Golf Commission agenda for its regular
meeting on June 18, 2008. The next day Chair Sullwold learned that Mr. Lillard
was refusing to provide any additional information regarding the proposed budget,
and had refused to include the two specific agenda items on the posted agenda for
the Golf Commission meeting. Chair Sullwold made the motion that staff gives the
Golf Commission 24-hour notice of any City Council meeting that may discuss the
Chuck Corica Golf Complex, Secretary Delaney seconded the motion, and the
Golf
Commission
passed
the
motion
unanimously.
4.
AGENDA ITEMS:
4-A
Response to City Council's Request for Options Regarding Future Operations at
the Golf Complex.
The Interim General Manager reported that he is working on some options
involving course closures as a means to reduce expenses, but does not yet have
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GolfCommission,2008-06-18,3,"anything ready to present. He said that he will have some detailed estimates
available no later than Wednesday, June 25, 2008, and will provide them to the
Golf Commission at that time.
Chair Sullwold passed out spreadsheets and summaries that showed the
economic impact of a variety of different ways that rate increases could be
implemented at the Golf Complex to increase revenues. She made the following
presentation in support of these proposals:
This is the start of a new two-year budget cycle for the City of Alameda. Interim
General Manager Dale Lillard presented a proposed budget to City Council for the
Golf Complex for the next two fiscal years that projects a substantial deficit
between revenues that remain after City take-aways and expenses. The expected
deficit will exceed $700,000 per year, because the City Council refused to rescind
the ROI and Surcharge, as was recommended in the budget proposal.
Although the Golf Complex does in fact make enough revenue to cover its
expenses; it does not make enough to pay them after first paying the City of
Alameda as follows:
2000/01
2001/02
2002/03
2003/04
2004/05
2005/06
2006/07
2007/08*
Surcharge
265,869
240,130
230,084
203,683
156,825
156,925
151,527
127,350
PILOT/ROI
188,696
202,842
187,719
185,576
401,138
407,156
323,922
269,487
Cost Alloc.
365,834
381,092
384,395
410,886
400,915
412,942
446,216
530,523
TOTALS
820,399
824,064
802,198
800,145
958,878
976,923
921,665
927,360
*Through May 31, 2008; expenses for June 2008 still need to be added.
National Golf Foundation recommended at the end of last year that the City enter
into a long-term lease with an outside golf vendor to operate the Golf Complex,
stating that this was the only viable alternative to deal with the dire financial
situation. A lease would be attractive to an outside golf management company
because employees who currently work at the Golf Complex would be replaced
with non-union, non-civil service employees at greatly reduced salaries. Alameda
City Manager Debbie Kurita endorsed NGF's suggestion, recommending in
December 2007 that City Council go forward with a Request for Proposals to any
interested contractors. Although that process was delayed by City Council's
decision to engage National Golf Foundation to create a master plan for the Golf
Complex, which will be ready on July 1, 2008, it is expected that City Council will
very soon thereafter authorize the start of the RFP process.
It has been estimated that it could take as long as one year from the date of
Council's authorization to reach a binding contract with an outside vendor. In the
meantime, if Mr. Lillard's projections are accurate, the City will continue to draw an
estimated $700,000 out of the Golf Complex revenue, leaving a deficit between
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GolfCommission,2008-06-18,4,"the remaining revenue and anticipated expenses. This will require further
incursions upon the Enterprise Fund, which stands at about $1.1 million at the
present time. City Council has asked City Staff and the Golf Commission to come
up with proposals to fill the gap.
Chair Sullwold believes that closure of the Jack Clark South course is shortsighted
and ill advised because it would make the Golf Complex a much-less attractive
proposition for an outside vendor, which would have to budget for the expense of
bringing the course back, thus reducing the amount it would be willing to spend for
capital improvements and lease payments to the City. In addition, although the
Fry course does not receive as much play as it did ten years ago, it alone could
not handle as much play as the two courses together generate at the present time.
Accordingly, revenue would be substantially reduced.
Although Mr. Lillard has refused to provide the Golf Commission with the detailed
budget worksheets that would allow in-depth analysis of projected expenses, Chair
Sullwold believes staff has done their best to cut those expenses wherever
possible. There is no more fat to cut out.
If expenses can be cut no further, one must consider ways to increase revenue.
Over the past six months the Golf Commission has initiated and/or supported the
following measures at the Golf Complex with that goal in mind: (1) reinstituted
a
junior golf clinic on Saturday mornings that is currently bringing about 120 children
and their parents to the Complex each week, resulting in increased play on the Mif
Albright course, expenditures in the restaurant, and creation of a future customer
base; (2) made adjustments to tournament policies in an effort to bring more
tournaments to the Golf Complex; (3) requested reconfiguration of the Mif Albright
course back to its original plan, and instituted lowered rates that have brought play
levels up substantially on that course; (4) urged more vigorous and effective use of
website marketing to promote special rates; (5) urged additional ""demo days"" by
golf equipment manufacturers that have increased sales in the golf shop;
(6) ended much of the complimentary golf rounds at the Complex; (7)
recommended several fee adjustments, including raising the rates on the Jack
Clark course to be consistent with those charge on the Earl Fry course and
instituting a reduced super twilight rate to encourage play in the final hours of the
day when the courses are otherwise nearly empty; (8) recommended that the Golf
Complex engage a company that has offered to provide handsome scorecards for
the Fry and Clark courses in exchange for the right to include some modest and
tasteful advertising in the scorecard booklets; and (8) established a marketing
subcommittee composed of Golf Commissioners, friends of the Golf Complex, and
a marketing executive who is volunteering his time to come up with further
marketing ideas. Unfortunately, however, none of these efforts is likely to
generate anything like the amount of money that is necessary to fill the budgetary
gap. The only thing left to do is to increase fees at the Golf Complex.
Chair Sullwold first considered a plan whereby all fees at the Golf Complex would
be raised by the same percentage. Assistant Golf Professional Mike Robason
pointed out that increasing fees for non-resident golfers is likely to backfire
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GolfCommission,2008-06-18,5,"because those golfers already have to drive some distance to play at Alameda. If
their fees were raised to rates that are equal to or greater than other courses that
require similar amounts of driving, many players would likely choose to play at
those courses, which are newer (Metropolitan, Monarch Bay, Callippe) or cheaper
(Lake Chabot, Willow Park) than Alameda. In economics, the term for this is price
elasticity: raise the price, and demand goes down correspondingly.
Residents of Alameda are far less likely to desert the Golf Complex if rates go up,
particularly in these times of expensive prices at the gas pumps. Someone who
can get to the golf course in five or ten minutes is unlikely to decide to drive half an
hour or 45 minutes to reach another course that charges similar or even lower
rates because any differential would be eaten up by mileage costs. Moreover, the
residents of Alameda would be far more damaged than non-residents if a revenue
deficit ultimately caused the closure of part or all of the golf courses in Alameda.
The presence of three attractive, well-maintained public golf courses within a short
drive of anyone who lives in the City positively affects all Alameda residential
property values. Finally, Alameda residents have for years played golf for
substantially less than non-residents. In this time of fiscal crisis for the City of
Alameda and the Chuck Corica Golf Complex, it is fair to ask Alameda's residents
to help.
Chair Sullwold therefore proposes to eliminate all residential rates for golfers at the
Chuck Corica Golf Complex. Assuming no decline in the number of rounds played
as a result of these increases, the plan would generate more than $430,000 in
additional revenue, very close to the amount of the projected deficit. Chair
Sullwold acknowledged that this is very harsh, and very much contrary to the
policy and practices at the Golf Complex during most if not all of the 81 years of its
existence. It is, however, clear from watching the City Council budget workshops
and listening to what Councilwoman Marie Gilmore had to say off the record that
the City Council is unable and therefore unwilling rescind any of the fees it
imposes on the Golf Complex. In order to avoid closure of our courses, the Golf
Commission needs to ask Alameda residents to pitch in to support their Golf
Complex.
The motion was made and passed to have a Special Meeting on June 30, 2008 at
5:30 pm in the Ladies Lounge at the Golf Complex to consider recommendations,
including a proposal for a fee increase, to make to City Council at its meeting of
July 1, 2008.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf
Professional Mike Robason.
The Assistant Golf Professional reported that the Ladies Day on June 11, 2008
was very successful and he is going to try and schedule an event once a month.
The Golf Complex's largest ""Demo Day"" will be held on July 19, 2008 from 10 am
to 4 pm. He will be setting up junior Clinics on Thursday afternoons from 3 p.m. to
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GolfCommission,2008-06-18,6,"5 p.m. for juniors 7-17 years of age. The Pro Shop has begun receiving the junior
golfer subsidies from the Northern California Golf Association.
5-B
Golf Complex Maintenance activities report by Superintendent Doug
Poole.
Vice Chair Gaul stated that the Earl Fry Golf Course is in excellent shape. Chair
Sullwold added that the Jack Clark Golf Course is also in good shape.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich.
Mrs. Arnerich reported that there are quite a few new trees out on the golf courses.
The East Bay Junior Golf Championship was well attended with 140 golfers and
was very successful. Mrs. Arnerich thanked Mike Robason for all of his help with
running the event.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
No report given.
6.
COMMISSIONERS' REPORTS
6-A Marketing and Promotions, Commissioner Gammell.
Commissioner Gammell reported that the Father's Day promotion went well. The
Pro Shop will be having a 4th of July sale with all items red, white and blue on sale.
Also during the month of July all women's apparel and shoes will be 20% off.
6-B
Golf Complex Financial Report, Secretary Delaney.
Previously discussed.
6-C
New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz.
Vice Chair Gaul stated that the project is on hold pending the outcome of the
Master Plan.
6-D
Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
No report given.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
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GolfCommission,2008-06-18,7,"8.
OLD BUSINESS
Don Roberts stated that he has attended hundreds of board and commission
meeting over the years and the Golf Commission is one of the finest he has seen.
Connie Wendling stated that she thinks that it is a shame that the City of Alameda
and the Council do not realize what an asset the Golf Complex is to the City
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for May 2008 was $15,119. The
year-to-date total to the General Fund is $127,350 for fiscal year 2007/2008.
10.
ITEMS FOR NEXT MEETING'S AGENDA
See above.
11. ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 8:43 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
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GolfCommission,2008-07-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, July 16, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502.
1-A.
Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell,
Vice Chair Ray Gaul, Chair Jane Sullwold, and Commissioner Jeff Wood. Absent:
Secretary Bill Delaney and Commissioner Bill Schmitz. Also present were Interim
General Manager Dale Lillard and Assistant Golf Professional Mike Robason.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
Note: Because Commissioner Wood needed to return to duty on the Oakland
Police Force, the Commission skipped to the agenda items at this point, and
returned to the earlier items after the agenda items were completed.
4.
AGENDA ITEMS:
4-A
Selection of 2 members of the Golf Commission to Serve on the Evaluation
Committee to Screen the Proposals for Selection of an Interim Operator for the
Golf Complex.
Chair Sullwold and Commissioner Gammell were chosen to serve on the
committee.
4-B
Clarification of Fee Increase Recommendation to City Council
Chair Sullwold passed out another set of spreadsheets, reflecting the fee increase
proposal that was approved in concept at the meeting on June 30. The summary
sheet is attached. This proposal includes 9-hole rates in addition to the 18-hole
rates that were listed on the previous version. The proposed rates were created
based on a strict formula of (1) raising all rates to those applicable to non-
residents playing the Fry course, (2) reducing all individual 18-hole rates for
residents by $2, (3) reducing all individual 9-hole rates for residents by $1,
(4) reducing all monthly rates for residents by $200, and (5) reducing all annual
rates for residents by an additional $200. This process created a few anomalies.
First, the rate for someone playing the Clark course on weekends went from $28
to $38, the only double-digit increase. Commissioner Gammell proposed a cut
to
$35. Second, under the existing rate structure the progression in monthly and
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GolfCommission,2008-07-16,2,"annual rates went from resident senior to resident to non-resident senior to non-
resident; under the proposal residents were going to be charged more than non-
resident seniors. It was agreed that the monthly pass numbers should be resident
seniors $140, residents $160, non-resident seniors $175, and non-residents $200,
with annual passes calculated at ten times those monthly rates. Finally, Assistant
Golf Professional Mike Robason reported that the special rates for the Men's Club
reflected an agreement that had expired and could therefore be deleted.
Ron Salsig stated vehemently that he felt the decision to reduce the resident
discount to the proposed levels was a mistake, that it was an abrogation of the
long-time practice at the Golf Complex, and that it would cause residents to stop
playing at the Golf Complex. Chair Sullwold explained that the decision to make
residents pay most of the rate increase stemmed from a belief that resident play
would be less likely than non-resident play to decline as a result of a rate increase
because the cost of transportation to reach other courses would eat up any
savings in greens fees. She added that it was fair to ask Alameda residents to
bear the burden of the increase because they had benefited for so many years
from reduced rates and because this was an Alameda fiscal crisis.
The Golf Commission approved the proposed rate increase, as amended above,
unanimously. Chair Sullwold said that she would make the necessary changes
and send the final version of the proposal to the Interim General Manager right
away so that it could be presented to Council at the earliest opportunity.
1-B
Approval of Minutes - Regular Meeting of June 18, 2008:
Chair Sullwold noted that the figure on the last line of page 3 should be
$1,000,000, not $700,000, and that, in the top paragraph on page 5, the first full
sentence should read: ""If their fees were raised to rates that are equal to or
greater than other courses that require similar amounts of driving, many players
would likely choose to play at courses that are newer (Metropolitan, Monarch Bay,
Callippe) or cheaper (Lake Chabot, Willow Park) than Alameda.
With these changes, the Commission approved the minutes unanimously.
2.
ORAL COMMUNICATIONS
None.
3.
COMMISSION COMMUNICATIONS
Chair Sullwold reported that she would be meeting with Councilmember Doug
deHaan on Thursday afternoon to discuss the future of the Golf Complex.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf
Professional Mike Robason.
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GolfCommission,2008-07-16,3,"The Assistant Golf Professional reported that plans were in place for the Golf
Complex's largest ""Demo Day"" on July 19, 2008, from 10 am to 4 pm. The
Thursday afternoon Junior Golf Clinics he mentioned last month have been
operating successfully. Also, based on the success of the clinic on Ladies Day, he
has set up a regular Golf Clinic for women on Wednesday afternoons.
5-B
Golf Complex Maintenance activities report by Superintendent Doug
Poole.
No report.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich.
Mrs. Arnerich noted that many trees on the Mif Albright course were donated and
dedicated, and she is very concerned that those trees will be allowed to die when
the Mif Albright course is closed on July 20. Interim General Manager Dale Lillard
promised that the trees will receive enough water to avoid that fate after closure.
Commissioner Gaul questioned closing the Mif at this time when there were 2.637
rounds played on the Mif during June 2008, generating revenue of $12,757.
Commissioner Gammell added that the timing of a closure on July 20th was
unfortunate because many juniors are playing the Mif during their school holiday.
It was strongly urged by the Golf Commission that staff reconsider the date for the
closure and delay it until after the juniors are back in school. Mr. Lillard agreed to
bring this suggestion immediately to City Manager Debbie Kurita to see if the date
could be modified.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
No report.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
No report.
6-B
Golf Complex Financial Report, Secretary Delaney.
No financial report was presented by the Finance Department for the month of
June 2008. The Golf Commission noted how it did not receive a report for the
fiscal year ending June 30, 2007, until October 2007, at which time the
Commission was shocked to see charges that had not been projected earlier in
the year added to the Golf Complex expenses. The Commission stated that this
unfortunate situation should be avoided at all costs this year. Mr. Lillard said that
unaudited year-end financial statements should be available much earlier this
year. Bob Sullwold noted that the City's website lists the Golf Complex Enterprise
Fund balance as approximately $4.8 million rather than the $1.4 million or $1.1
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GolfCommission,2008-07-16,4,"million that has been reported. Mr. Lillard said he would look into this and report
back.
Commissioner Gaul requested that Dale Lillard and Mike Robason report back to
the Commission regarding the large number of rounds -- 276 -- identified in the
June print-out as ""Comp Golf Other."" If these are truly complimentary rounds, they
amount to more than nine rounds a day, seven days a week, for the entire 30 days
of June, which was a month in which there were no special promotions involving
comp rounds. Mr. Lillard and Mr. Robason agreed to report back to the Golf
Commission regarding identification of the rounds in this category.
6-C
New Clubhouse Project, Vice Chair Gaul and Commissioner Schmitz.
No report.
6-D
Maintenance, Buildings, Security; Albright Course and Driving Range, Commissioner
Wood.
No report.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
8.
OLD BUSINESS
None.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for June 2008 was $15,141. The
year-to-date total to the General Fund is $142,491 for fiscal year 2007/2008.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Mif Albright closure date;
report on meaning of $4.8 million Enterprise Fund balance;
status of rate increase proposal;
report on ""Comp Golf Other"" category;
year-end financials.
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 7:59 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
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GolfCommission,2008-09-17,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, September 17, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502.
1-A. Roll Call
Roll call was taken and members present were: Commissioner Betsy Gammell,
Vice Chair Ray Gaul, Commissioner Bill Schmitz, Chair Jane Sullwold, and
Commissioner Jeff Wood. Absent: Secretary Bill Delaney. Also present was
Assistant Golf Professional Mike Robason.
1-B
Approval of Minutes - Regular Meeting of August 20, 2008
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The motion was made to add the following to the agenda:
Nominations for Golf Commission Board Positions for 2009. (Action Item)
The Commission adopted the agenda unanimously with the aforementioned
addition.
3.
COMMISSION COMMUNICATIONS
Chair Sullwold stated that she has sent a letter to the Interim Chief Financial
Officer Ann Marie Gallant with questions regarding the year-end financial report
and the August 2008 report. Ms. Gallant was unable to attend the meeting and
would send a written response to the Interim General Manager. The response has
not yet been received. Chair Sullwold will review the questions during the financial
agenda item.
4.
AGENDA ITEMS:
4-A
Report on Status of the Request for Proposals for Golf Complex Management
The Assistant Golf Professional reported that 7 proposals were submitted and
screened by a committee consisting of the Assistant City Manager, Interim Chief
Financial Officer, Interim Golf General Manager and two members of the Golf
Commission. The top 4 firms were invited for interviews on Thursday, September
11, 2008. The interview panel consisted of the Deputy City Manager and two
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GolfCommission,2008-09-17,2,"outside golf industry professionals. The panel will make a recommendation to be
forwarded to the City Council for action at the October 7, 2008 meeting. The
groups interviewed were Kemper Sports, Empire Golf, Mike Robason Group and
Bellows. The RFP for the interim management does not call for the company to
pay the City of Alameda only make a reduction in expenditures. The City of
Alameda will still be deducting the current charges from the Golf Complex to the
General Fund. A member of the audience asked how the interim management
proposals would reduce expenses. Chair Sullwold explained that all of the groups
submitting proposals plan to reduce expenses by hiring pro staff and maintenance
personnel at salaries lower than what are currently being paid. At such time as a
long-term operator is secured the City of Alameda will be requiring a payment
amount from the management company.
4-B
Feedback on the Rate Increases
The Assistant Golf Professional reported that the rounds are up by 226 and the
revenue is up $4,203 compared with the same days in September 2007. There
was not an overwhelming amount of opposition to the increases; the most
adamant was concerning the Senior Monthly Ticket increase of 40%. The monthly
ticket sales were reduced from September 2007, although the revenue was higher
by $3,130.
4-C
Fiscal Year 2007/2008 Financials
Chair Sullwold introduced Bob Sullwold to report on the fiscal year 2007/2008
financial reports. Mr. Sullwold stated that the financial reports show that the Golf
Complex lost approximately 1,121,000. Payments to the City of Alameda were
approximately $1,072,500. The Golf Complex lost approximately $46,000 prior to
the payments to the City of Alameda. That amount reflects an additional $485,000
in payments for services over fiscal year 2006/2007. The increase in services is
made up of the $343,000 set aside for the remainder of the 4-year golf cart lease
and the $119,000 paid to NGF for the City Council mandated studies. Also adding
to the loss is the additional $115,000 taken from the Golf Complex for the City of
Alameda Belt Line lawsuit. The revenue for fiscal year 2007/2008 did in fact
exceed the revenue for fiscal years 2006/2007 and 2005/2006. The total rounds
were down compared to fiscal year 2006/2007 and about the same for fiscal year
2005/2006. Chair Sullwold stated that the rounds for August 2008 saw an
increase over August 2007 making it the 5th month in a row to show an increase in
rounds over last year. For the first two months of fiscal year 2008/2009 rounds are
up by 3,500 rounds over the same period in fiscal year 2007/2008. There are
some questions on the August 2008 financial report, which have been forwarded
to the Interim Chief Financial Officer for clarification. Chair Sullwold suggested
that the Golf Commission compose a letter to the City Council referencing the
aforementioned financial points of interest. The Golf Commission agreed
unanimously. The motion was made to appoint Bob Sullwold as the Golf
Commission spokesman for the City Council meeting on October 7, 2008. The
Golf Commission passed the motion unanimously.
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GolfCommission,2008-09-17,3,"4-D
Nominations for Golf Commission Board Positions for 2009. (Action Item)
The Nominations for Golf Commission Board positions for 2009 were as follows:
Chair:
Jane Sullwold
Vice Chair:
Bill Schmitz
Secretary:
Jeff Wood
The Nominations for Golf Commission Board positions for 2009 were approved by the
Golf Commission unanimously.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf
Professional Mike Robason.
The Assistant Golf Professional reported that Golf Complex showed an increase
over last August. The NCGA's Youth on the Course program brought in $770 for
the month. Commissioner Gammell stated that the Council member deHaan is
pressing for the junior rate to be increased. Chair Sullwold stated that is not a
large concern with the money now being received from the NCGA program.
5-B
Golf Complex Maintenance activities report by Superintendent Doug Poole.
Chair Sullwold reported that the crew is in the process of removing the foliage in
the ditch along #2 of the Earl Fry Golf Course. The material is being placed in the
Fire Tower parking lot to drain before being moved to the waste area behind the
Driving Range. Also the greens on the Jack Clark Golf Course are scheduled to
be aerated on September 22, 2008.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich.
Mrs. Arnerich reported that the tree dedication for long-time golfer and marshal
Neil Coe was nice and many who attended reminisced about the Golf Complex.
The Junior Golf Club is having its major fundraiser on October 6, 2008, the Jack
Clark Invitational. She encouraged all to sign up for this event, which is $100 per
player. Also mentioned was that the Alameda High School Girl's Golf Team
started their season and are doing very well. All of the girls have come up through
the Junior Club and they are very proud of them. The Junior Club donated $500 to
the team.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
No report.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
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GolfCommission,2008-09-17,4,"Commissioner Gammell reported that the Driving Range has a new promotion going
on. The Preferred Customer Card promotion entitles the customer to a free bucket
of balls after purchasing 9 buckets. The suggestion was made to place a larger
promotion for the Jack Clark Invitational on the web site.
6-B
Golf Complex Financial Report, Secretary Delaney.
Previously discussed.
6-C Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
Commissioner Wood reported that there has been a shift of play to the Earl Fry Golf
Course from the Jack Clark Golf Course since the rate increases. Also play on the
Mif Albright Course is holding steady, as is the Driving Range.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
The Golf Commission received a letter from a customer requesting the start time
for the late twilight rate begin at 4:00 pm as opposed to 5:00 pm. The Assistant
Golf Professional will research what the local courses have for a start time to see if
we are competitive. Upon his findings he will contact the customer.
8.
OLD BUSINESS
None.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for August 2008 was $16,734. The
year-to-date total to the General Fund is $33,209 for fiscal year 2008/2009.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Discussion on City Council Report Regarding Recommendation for Golf
Course Management
Election for Golf Commission Board Positions for 2009. (Action Item)
Response from the Interim Chief Financial Officer
Update on the Rate Increases
11.
ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 7:50 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
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GolfCommission,2008-10-15,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, October 15, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:28 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502.
1-A.
Roll Call
Roll call was taken and members present were: Secretary Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, Commissioner Bill Schmitz,
and Chair Jane Sullwold. Absent: Commissioner Jeff Wood. Also present was
Interim General Manager Dale Lillard and Assistant Golf Professional Mike
Robason.
1-B
Approval of Minutes - Regular Meeting of September 17, 2008
The following corrections were made:
Item 5-A, line 3: insert ""the"" between that and Council.
Item 5-C, line 6: ""girl's"" should be ""girls"".
The Commission approved the minutes unanimously with the aforementioned
corrections.
The motion was made and seconded to have a draft of the minutes reviewed by
Chair Sullwold prior to being sent out. The Golf Commission passed the motion
unanimously.
1-C
Adoption of Agenda
The following corrections were made to the agenda:
Item 1-B: August 20, 2008 should be September 17, 2008.
Item 4-A will be moved down on the agenda to accommodate the arrival of the Chief
Financial Officer.
The Commission adopted the agenda unanimously with the aforementioned
changes.
3.
COMMISSION COMMUNICATIONS
Chair Sullwold reported that she spoke with the Mayor this afternoon regarding
rumors that there is a change in the Request for Proposals (RFP) for management
of the Golf Complex. The Mayor stated that the City of Alameda is currently in
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GolfCommission,2008-10-15,2,"negotiations with the Alameda City Employees Association (ACEA), the union
representing the golf course maintenance employees, regarding union
concessions for Golf Complex maintenance. Should the discussions work out and
an agreement is reached, the City of Alameda might then seek a management
contract for the Pro Shop operations only, excluding maintenance. The general
scope of the proposed concessions involves offering golden handshakes to
encourage early retirements by current maintenance workers, plus transfer of
some workers into other City jobs. The interim manager would be free to hire
replacement workers at non-union salaries, and would be responsible for
supervising both the remaining union employees as well as any replacement
workers. It is not clear that it will work out but the City is exploring the proposal.
Chair Sullwold suggested that all of the prospective outside managers would be
unlikely to achieve anything close to their original proposals without including
maintenance.
4.
AGENDA ITEMS:
4-A
Response from the Interim Chief Financial Officer.
Chair Sullwold introduced the Interim Chief Financial Officer, Ann Marie Gallant.
Ms. Gallant responded to the letter sent by the Golf Commission in September
requesting information concerning the fiscal year 2007/2008 year-end reports.
The questions regarded the extraordinary items that were taken from the Golf
Enterprise Fund that adversely affected the cash flow, specifically: (1) the cart
lease wherein the Golf Complex was required to pay the entire principal balance of
$449,000 for the four-year lease in the first year, (2) the decision by City Council to
hire NGF for the operational review and master plan for approximately $100,000
and (3) the $115,000 in additional Risk Management expenses assessed against
the Golf Complex. Had these charges not been made, expenditures for the year
would have exceeded the revenue by approximately $129,000 instead
of
$700,000. Ms. Gallant confirmed expensing of the lease and stated that NGF had
been paid $139,521 in FY 2007/2008. She stated that a portion of the $115,000
for Risk Management was for the Beltline Litigation and the remainder was
a
catch-up amount that should have been charged in prior years. She further stated
that no other extraordinary expenses were charged against the Golf Complex than
those three. Months ago the Golf Commission requested a detailed line item
budget for the golf operations and have yet to receive it; Ms. Gallant agreed to
look into this matter. Chair Sullwold inquired why the two sets of financial reports
received in September, one of which was for FY 2007/2008 year-end, and the
other of which concerns August 2008 results, contained differences as to the prior
year's budget. Ms. Gallant stated that cities tend to review the budget every
quarter and possibly make changes, although without further research she cannot
be certain what the differences represent.
4-B
Election for Golf Commission Board Positions for 2009. (Action Item)
The Nominations for Golf Commission Board positions for 2009 made at the last meeting
are as follows:
Chuck Corica Golf Complex
Page 2
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Golf Commission Minutes",GolfCommission/2008-10-15.pdf
GolfCommission,2008-10-15,3,"Chair:
Jane Sullwold
Vice Chair:
Bill Schmitz
Secretary:
Jeff Wood
The Golf Commission elected the nominees unanimously.
4-C
Discussion on City Council Report Regarding Recommendation for Golf Course
Management.
The Interim General Manager stated that the only changes to the City Council
report is the addition of the new scenario concerning the maintenance employees.
He reported that the top four candidates were advised about the possible union
concessions and invited to submit new proposals in which they would be
responsible for Pro Shop operations only, not maintenance. Responses are due
on Friday, October 17. Chair Sullwold reported that the management candidates
were ranked after interviews as follows: 1) Kemper Sports, 2) Bellows, 3) Empire
Golf, and 4) Mike Robason Golf. It was suggested that the Golf Commission
should urge City Council not to rush into a decision concerning the Golf Complex
operations prior to reviewing all of the information. It was mentioned that most of
the RFPs the City of Alameda sends out contain the following language: ""The City
of Alameda reserves the right to reject any and all bids"". Chair Sullwold stated
that she does not believe the RFP for the Interim Golf Course Management
contains that particular language. The Golf Commission agreed that a new RFP
excluding maintenance operations should be sent out to all companies that
received the original request. The ACEA union representative noted that at the
original informational meeting concerning the proposal it was stressed to the
attendees that it would be in their best interest to try and work with the union to
avoid problems with the workers. The Golf Commission agreed that the original
screening committee should review the revised proposals and the Golf
Commission should have a special meeting to discuss the findings. It was
unknown when an agreement between the City of Alameda and ACEA might be
reached. It is anticipated that there will not be a new operator at the Golf Complex
before 2009. The motion was made and seconded to have the revised RFPs
reviewed by the original screening committee, and that a Special Golf Commission
Meeting be scheduled for October 29, 2008. The motion passed unanimously.
4-D
Update on the Rate Increases.
Chair Sullwold reported that green fee rounds and revenue increased for the first
half of October 2008 compared to the same period in 2007. Monthly ticket sales
and revenue for the same period decreased. For the period since the new rates
began on September 1, 2008 through October 14, 2008, the rounds and revenue
for green fees has increased over the same period in 2007. Monthly ticket sales
for the same period have decreased, although revenue has increased slightly. In
conclusion, the rate increase has had a positive effect on revenue.
Chuck Corica Golf Complex
Page 3
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Golf Commission Minutes",GolfCommission/2008-10-15.pdf
GolfCommission,2008-10-15,4,"5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf
Professional Mike Robason.
The Assistant Golf Professional reported that it is business as usual in the Pro
Shop and Driving Range. Also reported, September is the seventh month in a row
that golf rounds played at the Golf Complex have increased over last year.
5-B
Golf Complex Maintenance activities report by Superintendent Doug Poole.
The Assistant Golf Professional reported that the crew is in the process of aerating
the greens on the Earl Fry Golf Course.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich.
Mrs. Arnerich reported that there would be a tree dedication for Nick Cooley on
Sunday. The Jack Clark invitational Golf Tournament raised approximately
$3,000, even though it was hard to get sponsors for this year's event. Those
playing in the event had a good time. Mrs. Arnerich thanked all of the participants.
Also reported Junior Golf Club member and Alameda High School golfer Grace Na
was recently interviewed in the San Francisco Chronicle and praised the Chuck
Corica Golf Complex and the Alameda Junior Golf Club in the article.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
No representative from the restaurant was in attendance at the meeting.
A
member of the audience stated that she has encountered rude service from one of
the bartenders at the restaurant for quite some time and no longer patronizes the
facility and encourages her friends to do the same. Chair Sullwold will contact the
owner to discuss the problem. The suggestion was made to have a representative
from the restaurant attend a Golf Commission meeting in the near future to
respond to these complaints.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Nothing to report.
6-B
Golf Complex Financial Report, Secretary Delaney.
Previously discussed.
6-C
Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
No report.
Chuck Corica Golf Complex
Page 4
10/15/08
Golf Commission Minutes",GolfCommission/2008-10-15.pdf
GolfCommission,2008-10-15,5,"7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
8.
OLD BUSINESS
None.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for September 2008 was $14,095.
The year-to-date total to the General Fund is $47,304 for fiscal year 2008/2009.
Attached to the minutes is the letter sent from the Golf Commission to the City
Council on October 1, 2008.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Discussion on City Council action for Golf Complex management,
Update on the rate increases.
11. ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 8:25 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
Page 5
10/15/08
Golf Commission Minutes",GolfCommission/2008-10-15.pdf
GolfCommission,2008-11-19,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, November 19, 2008
1.
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:33 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502.
1-A.
Roll Call
Roll call was taken and members present were: Secretary Bill Delaney,
Commissioner Betsy Gammell, Vice Chair Ray Gaul, and Chair Jane Sullwold.
Absent: Commissioner Bill Schmitz and Commissioner Jeff Wood. Also present
was Assistant Golf Professional Mike Robason.
1-B
Approval of Minutes - Regular Meeting of October 15, 2008
The Commission approved the minutes unanimously.
1-C
Adoption of Agenda
The Commission adopted the agenda unanimously.
3.
COMMISSION COMMUNICATIONS
Chair Sullwold reported that she sent an email to City Council member Frank
Matarrese following the City Council meeting of November 6, 2008. She had
addressed her remarks to Council on the staff recommendation that Kemper
Sports take over all aspects of the golf complex management, including the golf
maintenance department. It was apparent, however, that City Council had already
made the decision to accept the ACEA Union proposal to spare the maintenance
department from the interim management proposal. Chair Sullwold was
disappointed that no effort was made by staff to determine what cost savings
would result by the union proposal before accepting it. The salaries in the
maintenance division are the largest expenditure for the golf complex and the
question is whether the City of Alameda will save money without turning over
maintenance to the interim manager. Councilmember Matarrese responded that
he felt the ACEA proposal would help with potential future workforce reductions.
He also stated the interim management period will allow the City of Alameda to
reevaluate whether the Golf Complex can become a self-sustaining enterprise as it
once was, and for the City of Alameda to find a way to reduce the General Fund
take-backs of revenue from the Golf Complex so that capital improvement projects
can be pursued. Secretary Delaney stated that he feels the response was very
encouraging.
4.
AGENDA ITEMS:
Chuck Corica Golf Complex
Page 1
11/19/08
Golf Commission Minutes",GolfCommission/2008-11-19.pdf
GolfCommission,2008-11-19,2,"4-A
Discussion on City Council Action for Golf Course Management.
Chair Sullwold reported that the City Council, at its November 6, 2008 meeting,
approved the proposal from Kemper Sports Management to manage the Golf
Complex Operations for an interim period of one year. The City of Alameda will
save approximately $32,000 by having the Complex managed. The City of
Alameda has offered golden handshake retirement packages to eligible
employees. Alan Elnick, the union business agent, advised Council that as many
as six employees will accept the retirement packages. The ACEA union
employees that retire will be replaced with non-union employees hired by Kemper
Sports. Chair Sullwold noted a maximum of about $170,000 could be saved by
the City of Alameda should all six of the employees accept the offer immediately,
but that is unlikely. The one positive note is that Kemper Sports is very
experienced in managing golf courses. Ron Salsig encouraged the Golf
Commission to voice their support for the retention of the teaching professionals at
the Complex under the existing compensation scheme. The Mif Albright Course
will be closed permanently on November 30, 2008. Mrs. Arnerich stated that all of
the trees on the Mif Albright Course were donated and dedicated to the memory of
loved ones.
4-B
Update on the Rate Increases.
Secretary Delaney stated that he has noticed an increase in play on the Earl Fry
Golf Course and a decrease on the Jack Clark Golf Course that could be due to
the rate increase. Mike Robason suggested a more likely explanation is the
relatively poor condition of the Clark course recently. Sales of monthly passes are
down considerably over last year. Mike reported that many local golf courses are
offering specials this time of year to attract play, and this may be luring our
monthly customers away. The Golf Commission asked Mike to put together more
special packages for the Chuck Corica Golf Complex to increase play and stay
competitive. Chair Sullwold reported that for the first four months of fiscal year
2008/2009 actual revenue exceeded that predicted in the budget by $273,000.
Although the number of rounds played in November 2008 are slightly lower than in
November 2007, revenue has held steady due to the rate increases.
5.
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by Assistant Golf
Professional Mike Robason.
Mike Robason reported that another $245 was received from the Youth on the
Course Program, bringing the total received from the NCGA to $4, 165 for the year.
The tee times for Thanksgiving Day will be in a shotgun format, and the Pro Shop
will be having a large merchandise sale over the weekend.
5-B
Golf Complex Maintenance activities report by Superintendent Doug Poole.
No report.
Chuck Corica Golf Complex
Page 2
11/19/08
Golf Commission Minutes",GolfCommission/2008-11-19.pdf
GolfCommission,2008-11-19,3,"5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich.
Mrs. Arnerich reported that the Alameda High School Girls Golf Team ended their
season quite well, and offered special congratulations to the team members who
came up through the Alameda Junior Golf program.
5-D
Golf Complex Restaurant Report, Jim's on the Course.
The General Manager from the restaurant reported that sales are up from last
year. He also mentioned that employees have been spoken to about customer
service.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell.
Nothing to report.
6-B
Golf Complex Financial Report, Secretary Delaney.
Secretary Delaney reported that the net income year-to-date improved by
$151,000 and rounds are up by 770. The Golf Commission is pleased to have
received the line item budget report which allows the Golf Commission to review
the various items.
6-C
Maintenance, Buildings, Security, Albright Course and Driving Range, Commissioner
Wood.
No report.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Mrs. Arnerich was disappointed at the November 6, 2008 City Council meeting
that all of the praise for the Golf Complex was given to Mr. Lillard, with no mention
of the actual staff members who have been running the Golf Complex. She made
a point of praising the staff at the City Council meeting last night. Ron Salsig
mentioned that Dong Yi, formerly of the Alameda Junior Golf Club, has completed
the 2nd stage of the PGA ""Q"" School, making him eligible to play on the Nationwide
Tour and possibly qualifying for the PGA tour.
8.
OLD BUSINESS
None.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance
Department showing the surcharge payment for October 2008 was $11,283. The
Chuck Corica Golf Complex
Page 3
11/19/08
Golf Commission Minutes",GolfCommission/2008-11-19.pdf
GolfCommission,2008-11-19,4,"year-to-date total to the General Fund is $58,587 for fiscal year 2008/2009.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Update on monthly pass sales
Update on marketing for weekday play
Update on the rate increases.
11. ANNOUNCEMENTS/ADJOURNMENT
The Meeting was adjourned at 7:32 PM.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown Act.
Chuck Corica Golf Complex
Page 4
11/19/08
Golf Commission Minutes",GolfCommission/2008-11-19.pdf
GolfCommission,2009-01-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, January 21, 2009
DATE:
January 21, , 2009
TIME:
6:31 P.M.
PLACE:
Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Vice Chair Ray Gaul, Secretary Bill Delaney,
Commissioners Betsy Gammell and Bill Schmitz
Absent:
Jeff Wood
Staff:
Dale Lillard, Director, John Vest, General Manager, and Mark Luthman,
Kemper Regional Director
1-B
APPROVAL OF MINUTES
Minutes of December 17, 2008 Golf Commission Meeting.
The Commission approved the minutes unanimously.
1-C
ADOPTION OF AGENDA
The Commision adopted the agenda unanimously.
3
COMMISSION COMMUNICATIONS
Chair Sullwold reported she had a convesation with the Mayor regarding how
Kemper Sports was doing after the first week, stating good first impressions. They
also discussed the future of the complex stating that if Kemper does receive a long
term contract, how to come up with the dollars needed for capital improvements.
The Mayor also suggested with Kemper in place that some of inter fund transfers
for city services could be discontinued because Kemper is now working those
various aspects.
4
AGENDA ITEMS
4-A
Discussion on Golf Complex Transition
Chair Sullwold at this time introduced John Vest, General Manager and Mark
Luthman, Kemper Regional Director. Mr. Luthman gave a synopsis of the history of
Kemper Sports and his territory, also stating that during the last month, Kemper has
been training both old and new staff during the transition.
- 1 -
Golf Commission.
Minutes - Wednesday, January 21, 2009",GolfCommission/2009-01-21.pdf
GolfCommission,2009-01-21,2,"Commissioner Gammell requested information regarding the new Superintendent
and other new employees. John Vest stated the new Superintendent, Matt Wisely
who will be on property January 26, 2009 giving a brief history of Matt's experience.
Mr. Vest also announced the hiring of Dino Lazaro who is a past employee of
Kemper from Chicago.
4-B
Discussion on Format for Future Meetings
Dale Lillard stated that Kemper will be providing the staff reports on an ongoing
basis and will also be compiling the minutes, also stating that he will be present
when green fees are discussed. Kemper Sports will be providing the monthly
financial information and the City will be providing the financial reports based on the
numbers received from Kemper. ? suggested that Kemper provide on a quarterly
basis the comparison between the expenses, especially payroll expenses, that are
being incurred under their management and the expenses that would have been
incurred had there been no change in management.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report
No report
5-B
Golf Complex Maintenance activities report
No report
5-C
Beautification Program and JuniorGolf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that she would like to meet with Matt Wisely, the new
Superintendent, to explain the beautification program. Regarding Junior Golf, a
member of the ladies club passed away and her family and friends presented the
Junior Golf Club with over $2,000 for a scholarship in her memory.
5-D
Golf Complex Restaurant Report, Jim's on the Course
No Report
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Commissioner Gammell reported that there are several specials running through
February in the proshop. She also inquired, if in the future, the Golf Complex would
be looking into newspaper ads regarding specials on play for players that are not on
our computer listing. Mark Luthman stated that Kemper puts together a highly
detailed marketing plan for the property they manage.
- 2 -
Golf Commission
Minutes-Wednesday - January 21, 2009",GolfCommission/2009-01-21.pdf
GolfCommission,2009-01-21,3,"6-B
Golf Complex Financial Report, Secretary Delaney
Secretary Delaney deferred to Bob Sullwold. Mr. Sullwold stated that in December
2008, the golf course once again generated a positive cash flow and once again had
to deplete the enterprise fund because the positive cash flow did not cover the
amount owed to the City. Also in December 2008 the rounds played were relatively
the same as December 2007. For the six month period ending December 2008, the
Golf Complex produced a positive cash flow of $322,000, but were required to pay
the City $433,000, so the first six months the enterprise fund had to be drawn down
$172,000. He also stated that when the City staff presented its budget to the City
Council, it projected that the enterprise fund would have to be drawn down by
$700,000. Last year for the first six months, the enterprise fund had to be drawn
down by $322,000, a difference of $150,000 from the first six months of this year.
That projection was based on the assumption by Mr. Lillard that there would be a
10% decline in play this year compared to last year. Actually, the play on the Fry
and Clark courses are up slightly in the first six months. Based on the four month
analysis from September to December since the fee increase went into effect,
compared to September to December 2007, total green fees and monthly passes
increased by $70,000, but revenues from lessons and the driving range decreased
by $42,000. ? stated the rounds played in December were 6,555, compared to
7,117 in 2007 which included 642 rounds on the Mif course. John Vest stated that
the previous weekend along with the holiday, there were close to 300 rounds each
day.
6-C
Maintenance, Buildings, Security, Albright Course and Driving Range,
Commissioner Wood
No Report
7.
ORAL COMMUNICATIONS, NON-AGENDA, (Public Comment)
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNCATIONS
None
10.
ITEMS FOR NEXT MEETING'S AGENDA
Update on monthly pass sales
Update on marketing for weekday play
Update on the rate increases
- 3 -
Golf Commission
Minutes-Wednesday - January 21, 2009",GolfCommission/2009-01-21.pdf
GolfCommission,2009-01-21,4,"11. ADJOURNMENT 7:32 p.m.
-4 -
Golf Commission
Minutes - -Wednesday, January 21, 2009",GolfCommission/2009-01-21.pdf
GolfCommission,2009-02-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, February 18, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the
Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell and Vice Chair Bill Schmitz
Absent:
Secretary Jeff Wood, Commissioner Bill Delaney
Staff:
John Vest, General Manager; and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The Commission unanimously approved the minutes of the Golf Commission
meeting on January 21, 2009.
1-C
ADOPTION OF AGENDA
The Commision adopted the agenda unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold reported on the previous evening's City Council meeting regarding
alternate recreational uses for the Mif Albright Course. She asked Council to direct
Kemper Sports to compile some figures regarding the costs associated with
reopening and maintaining the property as a nine-hole course. She also asked
Council about rumors concerning a possible exchange of the Mif Albright property
with other property owned by developer Ron Cowan, and learned that the proposal
had been on the City Council agenda for its closed session, but had been taken off
calendar. The proposal from Mr. Cowan allegedly entails exchanging the Mif
Albright Course for Mr. Cowan's Village Six parcel so that Mr. Cowan could build a
new Harbor Bay complex on the Mif Albright land and could construct houses on the
existing Harbor Bay Club land, and the City would have the Village Six parcel to use
for recreational purposes, with Mr. Cowan perhaps agreeing to finance construction
of new athletic fields. Commissioner Gammell noted that the Recreation and Park
Department presented Council with a tentative plan for the 12-acre Mif Albright
- 1 -
Golf Commission Minutes - Wednesday, February 18, 2009",GolfCommission/2009-02-18.pdf
GolfCommission,2009-02-18,2,"property that included two soccer fields, two softball fields, a grove for the memorial
trees and parking spots for 50 cars, at a cost of one- to two-million dollars. Other
ideas were also offered, but all proposals listed noise and traffic as potential
problems, and the prices range from $750,000 for a passive park and three- to four-
million dollars for an all-weather athletic field. Bob Sullwold stated that if the costs of
reopening, maintaining and operating the Mif Albright Course do not exceed
$125,000, then reopening it would be a positive contributor to the bottom line
because revenues generated in the last full year of operation were about $125,000.
John Vest stated that Kemper could put some numbers together regarding what
would be needed to reopen. Discussion ensued regarding the Mayor's idea to have
three nine-hole courses as opposed to two eighteen-hole courses. Initial reaction to
that concept was negative.
4
AGENDA ITEMS
4-A
Update on Monthly Pass Sales
Ninety-two monthly passes were sold in January 2009, which was basically
the same as January 2008. Although January monthly pass sales are
historically lower than other months due to inclement weather, January 2009
was a great month weatherwise.
4-B
Update on Marketing
John Vest stated that he had a long conversation with the Vice President of
Coursetrends, who monitors the Chuck Corica Golf Complex website, about
what can be done to improve its effectiveness as a marketing device. Mr.
Vest believes the website is not currently being used to its full potential.
4-C
Update on Effect of Rate Increases
Bob Sullwold stated that in the five months since the rate increase went into
effect, the new rates generated $92,000 additional revenue, compared to the
amount of revenue that would have been generated under the old rates.
When the monthly passes are added in, the amount increases to $134,023.
He also stated that for the first seven months of this fiscal year there were
4,000 more rounds than the same period last fiscal year. The rate increase
has had a positive impact on the bottom line thus far in the amount of
approximately $100,000.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report
John Vest introduced Matt Wisely, the new Superintendent. Mr. Wisely stated
that the Pro Shop has new carpet, has been painted and merchandise has
been moved around. A mold test was done in the Junior Golf Club office, and
2 -
Golf Commission Minutes - Wednesday, February 18, 2009",GolfCommission/2009-02-18.pdf
GolfCommission,2009-02-18,3,"they will look into having it recarpeted in the near future. Staff development
is
continuous. Mr. Vest had a meeting with the Marshals and Independent
Contractors. He is also looking into recarpeting the Driving Range down the
road (although it is not a top priority at this time), and is also looking into
replacing some of the mats. Also, some of the old range balls have been
sold, so it may be necessary to purchase new range balls in the near future.
5-B
Golf Complex Maintenance activities report
Superintendent Matt Wisely said we have had 5.41 inches of rain in February
since the start of the month, whereas for the whole month of February 2008
we only had 1.44 inches; accordingly, we should expect play to be down in
February. New flagpoles and cups were purchased, and family tees have
been installed on the Clark course, with everything set up at 150 yards
temporarily. Sections of sod have been replaced on greens 4, 7, 9, 12 and 17
on the Clark course and number 5 on the Fry course due to damage of salt,
heavy traffic and poor drainage. All 36 holes on the golf course have been
aerified to improve overall condition of greens. He is also looking into some
tree work to be done on holes 10 and 13 of the Clark course and 1 on the Fry
course. Two city employees were moved to the Recreation and Park
Department and he is in the process of conducting interviews to hire
replacements, with an overwhelming response to a Craig's List job posting.
The irrigation flags that were used as distance markers in the fairway have
been removed, and he is looking into finding something more aesthetically
pleasing and functional with which to replace them.
5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
In April, there will be a tree planting ceremony for a nine-holer that passed
away. Mrs. Arnerich will meet with Matt Wisely soon to explain the Tree
Beautification program.
5-D
Golf Complex Restaurant Report, Jim's on the Course
No report
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Commissioner Gammell stated that a family of four can play the family tees
on the Clark course after 12:00 p.m. on weekdays for $50.00 including carts,
and for the same rate after 2:00 p.m. on the weekends. She further noted
that the Pro Shop is currently promoting club fittings.
6-B
Golf Complex Financial Report, Commissioner Delaney
- 3 -
Golf Commission Minutes - Wednesday, February 18, 2009",GolfCommission/2009-02-18.pdf
GolfCommission,2009-02-18,4,"Bob Sullwold reported that rounds on the Fry course for the month of January
were about doubled compared with the same period last year, and on the
Clark course they were about 75% ahead of last year. For the month of
January 2009, the Golf Complex produced a positive cash flow of $9,000, but
was required to pay the City $62,000. Mr. Sullwold noted that when the City
staff presented its budget to the City Council, it projected that the enterprise
fund would have to be drawn down by $700,000 in this fiscal year, based on
an assumption of a 10% decline in play. Net income for the first seven
months was $395,000 compared to the same period last year, which showed
a net loss of $50,000. Cash generated for the first seven months was a
positive $331,000. Payments to the City during this period, however, were
$496,000, so the Enterprise Fund had to be drawn down by $236,000.
6-C
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
No Report
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNCATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for January 2009 of $8,371. The year-to-date total to
the General Fund is $85,193 for the fiscal year 2008/2009.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Discussion of potential uses for Mif Albright Course
Update on the rate increases
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:58 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 4 -
Golf Commission Minutes - Wednesday, February 18, 2009",GolfCommission/2009-02-18.pdf
GolfCommission,2009-03-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, March 18, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. at the
Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Vice Chair Bill Schmitz, Commissioner Bill
Delaney, and Secretary Jeff Wood
Absent:
None
Staff:
John Vest, General Manager
1-B
APPROVAL OF MINUTES
The Commission unanimously approved the minutes of the Golf Commission
meeting on February 18, 2009.
1-C
ADOPTION OF AGENDA
The Commission adopted the agenda unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold asked John Vest what instructions he had been given by the City
regarding Kemper's analysis of the Mif Albright property. Mr. Vest stated that he had
met with Dale Lillard, Acting City Manager David Brandt, and Superintendent Matt
Wisely to discuss the potential uses for the Mif Albright course as well as the overall
condition of the course. Mr. Lillard advised Mr. Vest to be prepared to tell City
Council what Kemper believes should be done with the Mif Albright property if
Kemper Sports were to receive a long-term management contract for the Chuck
Corica Golf Complex. Although Mr. Lillard told Mr. Vest initially that he should not
share Kemper's conclusions with the Golf Commission before the April 7 City
Council meeting, Mr. Vest said that he was prepared to advise the Commission
about Kemper's preliminary estimates for reopening and operating the property as a
Par 3 course.
- 1 -
Golf Commission Minutes - Wednesday, March 18, 2009",GolfCommission/2009-03-18.pdf
GolfCommission,2009-03-18,2,"4
AGENDA ITEMS
4-A
Discussion of Potential Uses for Mif Albright Course
John Vest stated that it would cost roughly $3,000 to $4,000 for new
amenities, including new cups, holes and mats for the tee boxes. The greens
have fungus and he does not feel it would be worth trying to bring them back.
At least six out of the nine greens need to be rebuilt at a cost of approximately
$6,000 per green. Aerifying, topdressing and daisy eradication would cost
about $3,000, and fertilizing would cost about $4,000. The biggest expense
would be tree work on the right side of the range, costing about $20,000.
Fixing the irrigation problems would cost between $8,000 and $12,000. Also,
Mr. Vest believes that the barrier fence on the right side of the range should
be raised about 20 feet for safety, and that could cost $10,000 to $20,000.
He would like to replace the plastic mats with real grass tees, but doesn't yet
have a figure for that, nor does Kemper yet have a figure for annual
maintenance costs. Based on information he received from EBMUD, there is
no possiblity that reclaimed water could be used for irrigation. Chair Sullwold
advised that Mif Albright revenue for the fiscal year 2007/2008 was $121,549;
$131,481 for 2006/2007; and $130,117 for 2005/2006. She also advised
John Vest to be prepared to address a question from Mayor Beverly
regarding turning the golf complex into a 27-hole facility, allowing a par 3
course to be created from the other 9 holes. The Golf Commission decided
that Kemper's estimates were too preliminary and incomplete to enable the
Commission to make any final recommendations, so the Commission decided
to hold a special meeting on April 2, 2009 at 6:30 p.m., to allow it to respond
to Kemper's final report.
4-B
Update on Effect of Rate Increases
Chair Sullwold stated that total rounds on both the Fry and Clark courses
for the month of February declined by 22%, but revenue declined by only
11% as a result of the rate increases.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report
John Vest stated that the email database used is not being utilized up to its
potential, so he is working on improvements. Further, recognizing that our
website costs were much too high, he renegotiated and reduced the monthly
cost to $175, down from the current charge of $795, for an annual savings of
about $7,000. A Demo day was held last weekend, and this coming weekend
the golf shop will have a sidewalk sale to attempt to get rid of stale
merchandise. He also stated that they are using keys again to alleviate any
problems with someone jumping in and taking off in a cart without paying. A
- 2 -
Golf Commission Minutes - Wednesday, March 18, 2009",GolfCommission/2009-03-18.pdf
GolfCommission,2009-03-18,3,"couple of months ago two carts were in the lake overnight and caused
approximately $4,000 in damages.
5-B
Golf Complex Maintenance activities report by John Vest
During the seven weeks since Matt Wisely has been on property, Kemper has
hired two new greenskeepers. In May one City employee will be retiring and
another will be moved to the Park Department, at which time Kemper will be
hiring two more people. Greens on the Fry course were aerified on March 9
and 10, and the Clark will be done after the first weekend of the Commuters
on April 20 and 21. New bunker rakes have been ordered.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated that the Junior Golf Board of Directors had their first
meeting this month. The first Junior Golf tournament will be a weekend event
in May for parents and juniors. She also stated that Carlos Briones, then age
14 and one of our juniors, was the youngest player ever to win the San
Francisco City tournament. On Monday, April 27, 2009, the Tree
Beautification program will be having a tree planting ceremony in memory of
one of the nine-hole ladies.
5-D
Golf Complex Restaurant Report, Jim's on the Course
No report
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Commissioner Gammell stated the the restaurant was running a special for
St. Patrick's Day: anyone who plays 18 holes from March 16 to March 21 will
receive their first drink at half price.
6-B
Golf Complex Financial Report, Commissioner Delaney
Commission Delaney stated that, based on the first eight months of the fiscal
year, the actual shortfall will be less than the $700,000 that was projected by
Mr. Lillard. Play for the first eight months of the fiscal year was up by 5%,
and, although February was down 22%, the first seven months were really
strong until the rain stopped that trend. The Enterprise Fund was depleted by
$134,000 to meet expenses after payments to the City in February.
6-C
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
No Report
- 3 -
Golf Commission Minutes - Wednesday, March 18, 2009",GolfCommission/2009-03-18.pdf
GolfCommission,2009-03-18,4,"7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNCATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for February 2009 of $5,094. The year-to-date total
to the General Fund is $90,287 for the fiscal year 2008/2009.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Discussion of whether Mif Albright Course should be reopened
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:00 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- -4 -
Golf Commission Minutes - Wednesday, March 18, 2009",GolfCommission/2009-03-18.pdf
GolfCommission,2009-04-15,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, April 15, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the
Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, and Secretary Jeff Wood
Absent:
Vice Chair Bill Schmitz and Commissioner Bill Delaney
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
Also present: Councilmember Doug DeHaan, and Interim City
Manager Ann Marie Gallant
1-B
APPROVAL OF MINUTES
The Commission unanimously approved the minutes of the Golf Commission
meeting on March 18, 2009.
1-C
ADOPTION OF AGENDA
The Commission adopted the agenda unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold reported on the City Council meeting on April 7, 2009. Jim Stegall
from Kemper Sports made a presentation regarding (1) what Kemper has
accomplished at the Golf Complex during its first months of management, (2) a
gloomy projection for the golf industry nationwide, and (3) a recommendation that
the Mif Albright course remain closed. The Golf Commission had asked Kemper to
prepare a written report analyzing the economic feasibility of re-opening the Mif, but
City staff directed Kemper not to do so. Accordingly, no such report was presented
to Council. During the public comment period, 22 citizens spoke in favor of re-
opening the Mif course. Particularly compelling was the presentation by the teenage
members of the Alameda High School girls' golf team and their coach, Stephen
Burnett (see item 4A, below).
- 1 -
Golf Commission Minutes - Wednesday, April 15, 2009",GolfCommission/2009-04-15.pdf
GolfCommission,2009-04-15,2,"Following the meeting, the Chair prepared a letter to Ann Marie Gallant, Interim City
Manager, reporting the actual results for the last nine months of this fiscal year and
showing that, contrary to the general industry trends cited by Mr, Stegall, rounds and
revenues at the Golf Complex had increased over the comparable period last year.
As a result, the first nine months of the fiscal year have generated an operating profit
of $330,000, as compared to an operating loss of $144,000 at the same point last
year. The letter noted that the positive financial results at the Golf Complex have
been more than offset by the City's draw of nearly $1 million off the top of golf
revenue, which has caused the Enterprise Fund to be depleted in the amount of
$522,000 for the first nine months of the current fiscal year. Finally, the letter sought
clarification from Ms. Gallant on two expense items. The first was the extraordinarily
high payment of $228,000 to the City in March. (For Ms. Gallant's response, see 4-
B below). The second was the continued allocation of costs to the Golf Complex for
City services now being provided by Kemper, in particular the 1/3 of the Recreation
and Park Director's compensation. (A copy of the letter is attached.)
4
AGENDA ITEMS
4-A
Analysis of Mif Albright Course
As indicated above, the Junior golfers who spoke at the April 7 City Council
meeting were extremely persuasive, and created optimism among the Golf
Commission members in attendance. Chair Sullwold reported that she,
Norma Arnerich, Barbara Wood, and Joe VanWinkle will meet with Interim
City Manager Ann Marie Gallant on Friday afternoon to discuss the future of
the Mif Albright course. She stated that her recommendation would be to ask
the City to reopen the Mif for the summer and fall, giving it and the Golf
Commission time to assess what should be done on a long term basis,
including management by a non-profit corporation. Chair Sullwold indicated
her belief that the course could be brought back to a playable, if not
necessarily ideal, condition with a relatively minimal expenditure of capital.
4-B
Update on Effect of Rate Increases
Bob Sullwold stated that in March 2009 rounds decreased by 29% over the
same period last year, possibly due to the fact that there were no rain days in
March 2008 and 5 rain days in March 2009. Revenues declined by a lower
percentage, due to rate increases. In fact, there was an operating profit of
$14,000 and a positive cash flow of $88,000 for the month. For the first nine
months of the fiscal year, the total operating profit was $330,000 and total net
cash flow was $558,000. Total rounds played on the courses open for the
respective nine-month periods this year and last increased by 4.15% and total
revenues from green fees and monthly passes increased by 5.55%.
Asked about the extraordinary payment to the City in March, Interim City
Manager Ann Marie Gallant advised that the City's cash flow crisis caused the
City to draw down in March 2009 the unexpended amounts budgeted for the
fiscal year from each department counted upon to transfer funds to the City's
- 2 -
Golf Commission Minutes - Wednesday, April 15, 2009",GolfCommission/2009-04-15.pdf
GolfCommission,2009-04-15,3,"general fund. This explains why the Golf Complex has now paid 100% of the
budget for PILOT/ROI and ""transfers to other funds."" (The other payment to
the City, the ""Surcharge,"" depends on the number of rounds actualy played at
the rates that include the surcharge). Ms. Gallant stated that, barring
unforeseen circumstances, there would be no further charges for PILOT/ROI
and ""transfers to other funds"" this fiscal year.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
General Manager John Vest stated that T. K. Miyazano, Golf Shop Assistant,
has officially become a PGA Apprentice. Mike Winkenbach is in charge of
tournament sales, which have increased by about $5,000 this year. Starting
May 1, 2009, the golf complex will be participating in Mindshare, which sends
out an email blast to someone who has just played to get feedback. New
range balls have been purchased. For the month of April, as a Masters
special, players who request a tee time and use the words ""Amen Corner"",
receive a deal of $35 per player between 11:00 AM and 1:00 PM, including
golf cart and a sleeve of golf balls.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Superintendent Matt Wisely stated the greens on the Clark Course will be
aerified April 20 and 21. New yardage stakes have been installed on both the
Fry Course and the Clark Course at 100 and 200 yards. New bunker rakes
have been installed on most holes and the rest will be done by the end of the
week. Two of the City staff employees will be moving to the Rec and Park
department on May 11, and another employee will be retiring on May 28.
Kemper will be hiring new workers as necessary.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that on May 16, the Junior Golf Club will hold its first
meeting with the youngsters, and following that they will play a tournament
with a parent or other adult.
5-D
Golf Complex Restaurant Report, Jim's on the Course
Dimitrius from Jim's on the Course stated that the restaurant has purchased
new chairs and will be recarpeting shortly.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Previously discussed (see 5-A)
- 3 -
Golf Commission Minutes - Wednesday, April 15, 2009",GolfCommission/2009-04-15.pdf
GolfCommission,2009-04-15,4,"6-B
Golf Complex Financial Report, Commissioner Delaney
Previously discussed (see 4-B)
6-C
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
The Commission discussed the problem of players sneaking onto the course
without paying, and what steps are being taken to stop this. Also, the golf
shop staff must be trained to ask for identification when golfers are using
monthly passes, so as to eliminate the possibility of golfers allowing others to
use their cards.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Bob Sullwold commented on the failure of the Alameda Sun, its report of the April 2
Council meeting, to mention any of the speakers who endorsed re-opening and
stated that he wrote a letter to the editor questioning the paper's editorial judgment.
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNCATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for March 2009 of $7,913. The year-to-date total to
the General Fund is $98,200 for the fiscal year 2008/2009.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Discussion of Mif Albright course
Update on effect of rate increases
Report on Commuters Golf Tournament
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:35 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 4 -
Golf Commission Minutes - Wednesday, April 15, 2009",GolfCommission/2009-04-15.pdf
GolfCommission,2009-06-17,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, June 17, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 7:00 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Secretary Jeff Wood, Commissioner Bill
Delaney
Absent:
Vice Chair Bill Schmitz
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
Also present: Interim City Manager Ann Marie Gallant
1-B
APPROVAL OF MINUTES
1-C
ADOPTION OF AGENDA
The Commission adopted the agenda unanimously. Because Interim City
Manager needed to return to City Hall, the Commission agreed to consider
agenda item 4-B first.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold reported on a meeting with Interim General Manager Ann Marie
Gallant attended by herself, Norma Arnerich and Joe VanWinkle. Ms. Gallant said
she had been advised by staff that Ron Cowan has a legal right to build additional
houses on Harbor Bay Isle because he won a lawsuit against the City, and that she
therefore was trying to find him property on which to build because the City does not
want houses on Cowan's Village 6 property. After the meeting, Bob Sullwold
researched the issue and prepared a detailed memo showing that, in fact, the
lawsuit did not establish that Cowan had any legal right to force the City to find him
land on which to build additional homes, only the right to apply to rezone his Village
6 parcel. He applied for re-zoning, but the application was denied by the Planning
Board. Chair Sullwold intended to place this matter on the Golf Commission Agenda
for discussion, but, on the day that the agenda was due to be posted, she received
an email from City Attorney Teresa Highsmith, advising that she had instructed the
- 1 -
Golf Commission Minutes - Wednesday, June 17, 2009",GolfCommission/2009-06-17.pdf
GolfCommission,2009-06-17,2,"City Manager's office to remove the item from our agenda. Bob Sullwold then sent
his memo to Ms. Gallant, with copies to the Golf Commission, City Council, and
other interested individuals. Chair Sullwold made a motion that the Golf
Commission authorize her to write a letter to City Attorney Highsmith, asking her to
state whether she agrees or disagrees with the conclusions in Mr. Sullwold's
memorandum, and, if she disagrees, to say why. The motion was seconded and
passed unanimously.
4
AGENDA ITEMS
4-A Analysis of Mif Albright Course
The reopening ceremony on May 22 went very well and was well-attended by the
public. Fred Inglis of Channel 2 news prepared a very nice piece on the reopening
that played on the Sports Wrap segment on Saturday night. Mayor Beverly
Johnson, one of those interviewed for the piece, said that, although Alameda was
committed to providing golf for its juniors and seniors, ""it just won't be here.""
General Manager John Vest advised that 1,854 rounds have been played on the Mif
since the reopening (less than a full month), generating $12,097 in revenue. The
revenue figure does not include the money the Golf Complex will receive from
NCGA for Youth on the Course, which pays the difference between what juniors in
the program are charged ($1) and the published rate ($9), up to a maximum of $8.
Mr. Vest also stated the website is in the processing of being revamped through
Coursetrends to announce that the Mif course is open again.
Joe VanWinkle talked about his discussions with EBMUD about using reclaimed
water on the Mif Albright Course. While EBMUD told Mr. VanWinkle that the switch
was possible, Superintendent Matt Wisely noted that the water levels in the
reclaimed water ponds are very low every morning, so he wonders whether the
capacity exists to use reclaimed water on the Mif as well as the Clark and Fry
courses.
4-B
Discussion/recommendation re long-term management of Golf Complex
Interim City Manager Ann Marie Gallant stated that she had been informed that the
previous Request for Proposals asked for bids for a long-term contract to manage
the Golf Complex, not just a one-year interim contract. She has since read the
actual RFP, and knows now that she was misinformed. Accordingly, she announced
that she and her staff will be preparing an RFP for the long-term management of the
Golf Complex, which she expects will be ready in two to three weeks. Chair
Sullwold expressed concern that an RFP will be rushed through without a decision
being made as to what we are looking for over the long term. Various ideas have
been thrown out -- keeping the 45-hole Golf Complex as it is, building the master
plan prepared by National Golf Foundation, closing the Mif course and nine holes of
the Clark course and running a 27-hole facility, etc. -- and no one has made a
decision about what golfers want and what would be best for the City. She also
expressed her concern that the RFP will be prepared by those who have little
- 2 -
Golf Commission Minutes - Wednesday, June 17, 2009",GolfCommission/2009-06-17.pdf
GolfCommission,2009-06-17,3,"knowledge about golf. She proposed to Ann Marie Gallant that the Golf Commission
have some input in the preparation of the RFP. Ms. Gallant stated that this matter
was within the prerogative of the City Manager, but that she would certainly seek
comments from the Golf Commission on the draft RFP. She also advised that
contemplates an RFP that will advance three different scenarios, although she did
not discuss what those scenarios would be.
4-C
Golf Complex financial report through May 2009
Bob Sullwold stated that, comparing rounds played this year to last year, the Fry
Course is holding its own, but the Clark is down. Nevertheless, Clark revenue for
the month of May was up as compared with May 2008 as a result of the rate
increase. General Manager John Vest discussed his opinions of why Clark play has
been decreasing.
4-D
Discussion/recommendation re charge to Golf Complex of a portion of
salary and benefits for Director of Recreation and Park Department
The Golf Complex budget continues to be charged with approximately 1/3 of the
total compensation for the Director of the Recreation and Park Department, despite
the reduction in his golf duties as the result of the hiring of KemperSports.
Commissioner Betsy Gammell made a motion to have Chair Sullwold contact Interim
General Manager Ann Marie Gallant to consider that a more appropriate allocation
be made. The motion was seconded and passed unanimously.
5
ORAL REPORTS
5-A Golf Shop and Driving Range activities report by John Vest
General Manager John Vest stated that, due to the departure of Jeff Agguire, Joe
Reilly has been hired in the shop. Joe has a lot of experience and should be a great
addition. John praised Mike Winkenbach's work in bringing in more tournaments to
the Complex. We have been getting good responses to the various email blasts that
have gone out recently. In the last month approximately 20 people have been
caught sneaking onto the golf course. Marshals are now checking receipts regularly;
John is working closely with Joe Crespin regarding the Marshal program. The Demo
Day held two weeks ago brought in about $5,000 in sales. The Commission asked if
the pro shop employees were checking drivers licenses to verify residency. New
range balls are on order. He also stated that on a weekly basis, a report is run from
both the POS system and the E-key system to match transactions.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Superintendent Matt Wisely stated that they have started eradicating the daisies on
the North Course. The South Course will be done after the East Bay Juniors
tournament. They are addressing the odor from the pond on Clark hole number 8.
They are also looking into fountains or aeration systems for the ponds, but there is
- 3 -
Golf Commission Minutes - Wednesday, June 17, 2009",GolfCommission/2009-06-17.pdf
GolfCommission,2009-06-17,4,"no electricity running to those areas. He stated that they have repaired seven water
main line breaks in the last three weeks. This evening, there was a main line break
on Fry hole number 5. Matt advised that the Clark course irrigation system is very
old and fragile, and subject to regular breaks. Three union employees have left (two
went to the Recreation and Parks Department and one retired), so he has hired
three new Kemper employees in the last month. They will be cross-trained on the
Mif Albright course.
5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated there are 240 golfers signed up for the East Bay Junior
Championship next week. The first junior tournament was held today, with about 40
players.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Mr. Vest stated that on Father's Day, there will be a promotion for range balls.
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Bob Sullwold described his conclusions about the alleged property rights of Ron
Cowan and Harbor Bay Isle Associates. He expressed concern that City
discussions about this matter are all taking place behind closed doors instead of
being done openly in a public forum.
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNCATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for June 2009 of $11,785. The year-to-date total to
the General Fund is $130,352 for the fiscal year 2008/2009.
- 4
Golf Commission Minutes - Wednesday, June 17, 2009",GolfCommission/2009-06-17.pdf
GolfCommission,2009-06-17,5,"10.
ITEMS FOR NEXT MEETING'S AGENDA
Update on Golf Complex finances
Discussion regarding long-term planning for the Golf Complex
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:54 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- - 5 -
Golf Commission Minutes - Wednesday, June 17, 2009",GolfCommission/2009-06-17.pdf
GolfCommission,2009-07-15,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, July 15, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:34 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Secretary Jeff Wood
Absent:
Vice Chair Bill Schmitz and Commissioner Bill Delaney
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
1-C
ADOPTION OF AGENDA
The Commission adopted the agenda unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold spoke about a memo she wrote to Interim General Manager Ann
Marie Gallant regarding what has happened historically since she became a
member of the Golf Commission, and her evaluation of the various options available
for a long-term lease of the Golf Complex. She reminded the Commission that Ms.
Gallant was intending to include three scenarios in the Request for Proposals, but
that the Golf Commission would not see the RFP until it was close to final form.
Chair Sullwold also noted that City Council had on its July 7 closed session agenda
item 3-B, Conference with real property negotiators involving the property located at
1855 Northloop Road (the Ron Cowan Village Six parcel) and 1 Clubhouse
Memorial Road (the Mif Albright Course) for purposes of negotiation for price and
terms for an exchange. Jane and Bob both intended to speak before the Council
retired for its closed session, but the City Clerk came out to announce that the
matter had been put over until July 21 because Ms. Gallant had to go out of town
that afternoon due to a family emergency.
- 1 -
Golf Commission Minutes - Wednesday, July 15, 2009",GolfCommission/2009-07-15.pdf
GolfCommission,2009-07-15,2,"4
AGENDA ITEMS
4-A
Golf Complex Financial Report through June 2009
Bob Sullwold stated that rounds and revenue decreased in June 2009 compared to
the same period last year. During the first seven months of fiscal year 2008/2009,
play on both courses was up 8.8%. Play on both courses was down for the last five
months. Total rounds decreased by 3% over the same period last year, although
revenue for both courses was up by 3.29%. The financial statement received from
the City showed income from Golf last year in the amount of $500,000, whereas last
year's number was a wash. The Enterprise Fund was drawn down by $400,000, as
opposed to the $700,000 that was anticipated. From an income standpoint, the fee
increase had a positive effect on the bottomline. Nine-hole rounds increased from
September to June for both courses. 18-hole rounds decreased on both courses,
more on the Clark than the Fry. Tournament rounds were up especially for
Tournament Senior Weekdays. Monthly passes sold were down, but revenue was
up.
4-B
Discussion/recommendation re long-term management of Golf Complex
Commissioner Sullwold stated that Ann Marie Gallant would be consulting with NGF
in the preparation of the RFP. She also described the points she intended to make
at the closed session on July 21.
4-C
Review of Request to slightly expand the area of the current Cell Tower
Lease
John Vest stated that the area of the current cell tower was to be slightly expanded
to allow for the addition of a generator. A representative from the company that
would be installing the generator was present, and confirmed that it would not be
expanding into an area that would disrupt play on the Mif Albright course. The Golf
Commission concurred with John that this expansion was reasonable.
5
ORAL REPORTS
5-A Golf Shop and Driving Range activities report by John Vest
General Manager John Vest announced a major demo day coming up on July 18,
and indicated that the event is being promoted with email blasts and cart signs. He
stated that recently a lot of carts have been failing as a result of battery problems.
Each cart needs six batteries, each of which costs $102. Although these arguably
are under warranty, the paperwork necessary to document claims has not been
adequate to this point. Staff training is underway concerning preventive
maintenance. Someone asked how the course handles large tournaments that
require more carts than we have -- extras are rented on a temporary basis and the
cost is passed on to the tournament. On Sunday morning, a cart was found
abandoned in a lake, but they located the identity of the renter. John also stated that
- 2 -
Golf Commission Minutes - Wednesday, July 15, 2009",GolfCommission/2009-07-15.pdf
GolfCommission,2009-07-15,3,"staff has advised golfers who show up before the Pro Shop opens that they need to
wait and check in with the shop before starting play. Commissioner Gammell asked
whether the new policy of allowing carts to go between the ponds on the 8th hole of
the South Course has been a problem; John indicated he would look into it. He also
informed the Commission of the internet survey that was sent out to the golf
community, and said he would notify the Commission of the survey results. Since
the Mif course reopened on May 22, 4,074 rounds have been played, generating
revenue of $25,606, plus more to come from NCGA when it reimburses junior
rounds. Connie Wendling asked why the dogs have been discontinued, as the
goose population seems extremely large right now. Superintendent Matt Wisely said
he doesn't think the dogs work very well, so he is looking into other solutions.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated they have eradicated the daisies and have put seed on all the tee
boxes. They have been topdressing tee boxes. Two weeks ago EBMUD notified
the Complex of a main line water break, which meant that we were not able to get
any recycled water. The Complex was forced to fill the ponds with potable water.
EBMUD gave us a non-drought surcharge grace period because it was their issue,
but the higher cost of water meant that we were only able to water one course per
day. Staffing has been limited recently due to the fact that the City employees had
to start using their vacation before June 30 or they would stop accumulating vacation
days. Both courses were aerified last week and greens will be topdressed next
week. EBMUD notified the golf course that the backflow devices need to be dealt
with or they will turn off our water. Overseeding of fairways will be started shortly.
Commissioner Gammell requested that boxes be put on the tee boxes for the broken
tees. Matt stated that they have been looking into replacing the NCGA plaques, but
they cost $35.00 each.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that she had spoke with Matt Wisely and that he wanted to put
more trees along the entrance to the golf course opposite the first green. She has
another group waiting for a tree planting. She also stated that the East Bay Junior
Golf tournament was a huge success this year and she thanked the staff for all their
help.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
None
- 3 -
Golf Commission Minutes - Wednesday, July 15, 2009",GolfCommission/2009-07-15.pdf
GolfCommission,2009-07-15,4,"6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for July 2009 of $13,965. The year-to-date total to
the General Fund is $13,965 for the fiscal year 2009/2010.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Update on Golf Complex finances
Discussion regarding long-term planning for the Golf Complex
Because Chair Sullwold will be on vacation until August 24, the Commission decided
to hold its August meeting on Wednesday, August 26, at 6:30 p.m.
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:25 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- -4 -
Golf Commission Minutes - Wednesday, July 15, 2009",GolfCommission/2009-07-15.pdf
GolfCommission,2009-08-26,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, August 26, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Vice Chair Bill Schmitz, Commissioner Ray
Gaul, Commissioner Betsy Gammell, and Commissioner Bill
Delaney
Absent:
Secretary Jeff Wood
Staff:
John Vest, General Manager
1-B
APPROVAL OF MINUTES
The Commission adopted the minutes unanimously
1-C
ADOPTION OF AGENDA
The Commission adopted the agenda unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
AGENDA ITEMS
4-A Golf Complex Financial Report through July 2009
Financial reports from the City were not provided to the Golf Commission in advance
of the meeting, so the financial report was quite abbreviated. Bob Sullwold stated
that total rounds for July 2009 were 14,251, down from a year ago, but revenue in
July was higher than last month. General Manager John Vest stated that through
the first 26 days of August 2009, there have been 2048 rounds for a total revenue of
$12,377, whereas in 2008 there were 2236 rounds with total revenue of $10,205.
- 1 -
Golf Commission Minutes - Wednesday, August 26, 2009",GolfCommission/2009-08-26.pdf
GolfCommission,2009-08-26,2,"4-B
Discussion/recommendation re long-term management of Golf Complex
John Vest said he heard that the Request for Proposals for a long-term lease of the
Golf Complex will be sent out in September.
5
ORAL REPORTS
5-A Golf Shop and Driving Range activities report by John Vest
John Vest announced that Richard Hudner has joined the PGA Apprentice program.
There has been vandalism on the golf course the last month, including damage to
the AED unit, and carts being found out on the course when they were put away in
the cart barn the night before. Mike Winkenbach is working on ways to increase
midday play between 11:00 AM and 1:00 PM as that seems to be our most quiet
time. Tee times can be booked on our website for any time, whereas Golf Now only
books in those down hours. Mike is also reaching to several groups for midweek
tournament play. John has been working with Jim's for a lunch/golf special. The
left ball dispenser at the range has been damaged and has been replaced. The
course is participating in the PGA Golf Ready program, which offers five lessons for
$99.00 either as a group or individually. The Complex will again celebrate Patriots
Day on September 4th through the 7th, and will accept cash donations for military
personnel. The cart batteries continue to be a serious problem, with 20 carts
currently out of service. EZ-GO will be coming out shortly to test them. John and
Matt Wisely have been looking into various options to control the goose problem at
the Complex. They have heard that some courses keep a dog on property at all
times. Connie Wendling noted that the Fire Tower has a lot of graffiti right now, and
said she thought there was a City ordinance requiring such graffiti to be removed
within 24 or 48 hours. John indicated he would investigate whether Fire Tower
graffiti clean up is the responsibility of the Golf Complex or the Fire Department.
5-B
Golf Complex Maintenance activities report by Matt Wisely
In Matt's absence, John announced that the backflow devices on the Clark Course
that had illegal taps have been fixed. He also reported that the Public Works
Department ran a test to try and find a leak, which resulted in the ponds being
drained.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
In Norma's absence, Connie. Wendling reported that the last Junior tournament will
be held September 5, 2009 on the Clark Course, and the Jack Clark Memorial
tournament will be held October 12, 2009 on the Fry Course.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
- 2 -
Golf Commission Minutes - Wednesday, August 26, 2009",GolfCommission/2009-08-26.pdf
GolfCommission,2009-08-26,3,"6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
None
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for August 2009 of $14,252. The year-to-date total to
the General Fund is $28,217 for the fiscal year 2009/2010.
Chairperson Sullwold read a letter from Norma Arnerich on behalf of the Alameda
Women's Golf Club, complaining about the goose problem at the Golf Complex.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Update on Golf Complex finances
Discussion regarding long-term planning for the Golf Complex
Report on goose problem
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:20 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 3 -
Golf Commission Minutes - Wednesday, August 26, 2009",GolfCommission/2009-08-26.pdf
GolfCommission,2009-09-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, September 16, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Vice Chair Bill Schmitz, Secretary Jeff
Wood, Commissioner Ray Gaul, Commissioner Betsy Gammell,
and Commissioner Bill Delaney
Absent:
None
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The Commission unanimously adopted the minutes of the August 26, 2009
regular meeting.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Jane Sullwold announced that Dale Lillard had initiated a meeting with her in
an apparent effort to reestablish a working relationship with the Golf Commission.
4
AGENDA ITEMS
4-A Golf Complex Financial Report through August 2009
Bob Sullwold noted that, for the second month in a row, the City did not provide a
financial statement in advance of the Commission meeting. The data provided by
the Golf Complex showed that the downward trend in play continued in August 2009.
For all three courses, fewer rounds were played in August 2009 than in August
2008. Rounds played on the Fry and Clark in August 2009 also declined compared
to July 2009. The decline in rounds led to a corresponding decline in revenue from
1 -
Golf Commission Minutes - Wednesday, September 16, 2009",GolfCommission/2009-09-16.pdf
GolfCommission,2009-09-16,2,"greens fees. Perhaps the only bright spot was the Mif, where rounds played were
just about the same in August as in July, and revenue actually was greater in August
2009 than in August 2008. John Vest stated that rounds are down everywhere.
Bob also noted that when we do receive financial statements from the City, they are
difficult to use because the City reports all the payments to Kemper as ""Contractual
Services,"" rather than breaking them down into wages and benefits, supplies,
outside services, etc. This makes it impossible to determine whether Kemper has
been reducing expenses, and impossible to compare expenditures this year with any
previous year. He is working with John and Patti Straass to get Kemper's
breakdowns, but may need further information from the City, which he has requested
from Interim City Manager Ann Marie Gallant. He reported that the financial
statements we have received for fiscal year 2008-09 have raised a host of
questions, and he has asked Ann Marie for her assistance in answering them.
4-B
Discussion/recommendation re long-term management of Golf Complex
Chair Sullwold asked Ann Marie Gallant about the status of the RFP and was told
that it remains unfinished, although Ann Marie hopes to complete it soon. A
committee including Jane, Joe Van Winkle, Tim Scates and Norma Arnerich will be
meeting with Ann Marie on August 25th.
4-C
Report on Goose Problem
John Vest stated that the goose dogs will be back on Monday, so he does not yet
have a report on whether they will succeed in reducing the problem.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
John Vest described the Golf Ready program, which offers six golf lessons for $99;
four teaching pros are participating. He also stated that donations solicited over
Labor Day weekend brought in about $400 for the Folds of Honor Foundation. Up
through yesterday, 825 rounds had been played on the Mif course in September,
generating $5,670 in revenue. Through the middle of September, about $200,000
has been generated in revenue at the Golf Complex as a whole. An email blast is
going out tomorrow, announcing that twilight rates will be starting an hour earlier for
the rest of the month. He also stated that we have had some issues with monthly
pass holders taking advantage of the program. Receipts are being checked
randomly on the golf course to verify that they have checked in at the golf shop and
paid. Commissioner Gaul suggested that we include language on the pass itself that
passes found to have been used fraudulently will be revoked. The three former and
current police officers on the Golf Commission strongly urged John to call the APD
when players are caught sneaking onto the course without paying greens fee or
committing other crimes. John reported that the driving range practices have been
tightened through retraining, reducing the losses that had been occurring previously.
- 2 -
Golf Commission Minutes - Wednesday, September 16, 2009",GolfCommission/2009-09-16.pdf
GolfCommission,2009-09-16,3,"5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated we are having serious equipment issues, especially concerning
equipment for mowing the rough, which has to be repaired on a daily basis. He and
John Vest have discussed this issue with Dale Lillard, but the City does not want to
get involved in any new leases until the transition is over. The City might authorize
equipment rentals, but apparently this type of equipment under a short-term rental
agreement. Staffing lately has been difficult due to the fact that the City employees
are being notified that if they don't take vacation, they will stop accruing additional
vacation days. Emphasis has therefore been on the basics: mowing the greens,
changing the cups, raking the bunkers and mowing the fairways. One rough cutting
unit is operating at this time, so it has been switched back and forth between the
North and South courses on a weekly basis. The golf courses are shaping up and
the greens are improving. Matt is working with vendors on how to improve the green
health going into winter. Smaller bore aerification will be done twice, once in
September and once in the middle of October. Matt is also working on the water
source, as the water is coming out dirty due to the 15-year-old filtration system that
is no longer functioning properly. Three eucalyptus trees were lost as a result of
recent light rain, two on the 6th hole and one on 1st hole on the Earl Fry course.
The
Kemper maintenance workers have started punching in and out on a recently-
purchased time clock, and the City staff will begin using the clock at the end of
September. When questioned about the bad odors coming from the ponds, Matt
indicated that he has been trying to come up with a solution.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
A tree planting ceremony will be held on the first Thursday of October in memory of
long-time AWGC member Louise Merritt. The tree has already been planted. The
Jack Clark Invitational tournament benefitting the Alameda Junior Golf program will
be held October 12, 2009 on the Fry Course.
5-D
Golf Complex Restaurant Report, Jim's on the Course
John Vest has been passing on results from the Mindshare program to Tom showing
both positive and negative feedback.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
None
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
The graffiti has been removed from the Fire Tower.
- 3 -
Golf Commission Minutes - Wednesday, September 16, 2009",GolfCommission/2009-09-16.pdf
GolfCommission,2009-09-16,4,"7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Connie Wendling asked the Commission to send a letter to the Recreation and
Parks Department requesting repayment of the $300,000 lent by the Golf Complex
to the City from funds generated through Measure WW. Chair Sullwold responded
that under the Brown Act, the Commission is prohibited from discussing this issue
without prior public notice, so the matter will be placed on next month's agenda.
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for September 2009 of $12,177. The year-to-date
total to the General Fund is $40,394 for FY 2009-10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Update on Golf Complex finances
Discussion regarding long-term planning for the Golf Complex
Request for funds from Measure WW for $300,000 loan repayment
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:45 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- -4 -
Golf Commission Minutes - Wednesday, September 16, 2009",GolfCommission/2009-09-16.pdf
GolfCommission,2009-10-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, October 21, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:35 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Vice Chair Bill Schmitz, Commissioner Ray
Gaul, and Commissioner Betsy Gammell
Absent:
Commissioners Bill Delaney and Jeff Wood
Staff:
John Vest, General Manager, Matt Wisely, Superintendent,
and Dale Lillard, Director of Recreation and Parks
1-B
APPROVAL OF MINUTES
The Commission unanimously adopted the minutes of the September 16,
2009 regular meeting.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
AGENDA ITEMS
4-A Golf Complex Financial Report through August 2009
Bob Sullwold stated that, for the 3rd month in a row, there are no financial
statements, no year-end financials and no detailed budget for the coming year from
the City. Rounds on the Clark course in September 2009 were about 130 more than
September 2008. In general, however, rounds are down this year as compared with
last year, and the downward trend appears to be continuing. Compared to August
2009, September rounds are down on all three courses. On a positive note, the total
revenue generated from the Mif Albright course since it reopened on May 22 is
1 -
Golf Commission Minutes - Wednesday, October 21, 2009",GolfCommission/2009-10-21.pdf
GolfCommission,2009-10-21,2,"approximately $57,000, which more than covers the anticipated cost for the entire
six month period, with two months left. John Vest stated that he and Patti Straass
have been working on a report to the Golf Commission regarding Kemper's efforts to
control expenses during its time as interim manager, and how Kemper's expenses
compare to those incurred during most recent comparable period of self-
management.
4-B
Discussion/recommendation re long-term management of Golf Complex
Chair Sullwold stated that they had just received copies of the Request for Proposals
minutes before the start of the meeting. She noticed in flipping through the
document that page 12 lists the various different scenarios the City proposed. Dale
Lillard advised that the RFP was released to the public today. The RFP specifies a
mandatory pre-bid meeting on November 6; the deadline for any questions is
November 10; proposals are due on November 19; interviews are scheduled for
December 9; an operator will be selected on December 11; and then negotiations for
the terms of the contract will take place in December, January and February. A
motion was made and seconded to request that the Golf Commission be
represented on the selection committee(s). The motion passed unanimously.
Gary McAfee spoke against the concept of a long-term lease of the Golf Complex. It
was suggested that most of Mr. McAfee's concerns had been addressed during
previous Commission meetings over the past two or three years. During that lengthy
period, the Commission considered various ways to continue self-operation. In view
of the dismal financial projections for the Complex, however, the Commission
reluctantly concluded that outside management was the only fiscally viable solution
to keeping golf in Alameda.
There was further discussion of the role the Golf Commission should play in the
selection process for a long-term lessee. The Golf Commission moved, seconded
and unanimously passed a resolution that Golf Commission representatives be
included in the review of proposals, as well as interviews of candidates for the long
term lease.
Joe VanWinkle reported by email to Chair Sullwold that an unidentified Driving
Range shop employee had given out information to unidentified golfer(s) that the Mif
Albright course was closing on October 31, 2009. The information provided was
incorrect and the situation has been corrected. Bob Sullwold asked John Vest
whether additional staff had been hired to maintain and operate the Mif Albright
course; John explained that staff had been shifted to cover staffing. He also stated
that if the course were to be closed, Kemper might be able to reduce staff
somewhat, but stated his opinion that the revenue generated by the Mif would
continue to exceed expenses if the course remains open. The Commission moved,
seconded and unanimously passed a resolution requesting that the Mif Albright
course remain open after November 30, 2009.
- 2 -
Golf Commission Minutes - Wednesday, October 21, 2009",GolfCommission/2009-10-21.pdf
GolfCommission,2009-10-21,3,"4-C
Request for repayment of $300,000 from Measure WW Funds
Dale Lillard stated that this particular bond was for purchase of new park lands or for
renovation of large areas of traditional parks. He expressed his opinion that the East
Bay Regional Park District, which controls distribution of Measure WW funds, would
not be inclined to approve renovation projects on ""profit-generating"" park lands such
as the Golf Complex. Dale had spoken to Interim City Manager Ann Marie Gallant
regarding the loan to the City of $300,000 from the Golf Enterprise Fund. He said
that Ann Marie would be happy to attend a future meeting of the Golf Commission to
address issues relating to the $300,000 loan and possible repayment. The Golf
Commission agreed to place this item on the November meeting agenda, and asked
John Vest to coordinate the date with Ann Marie.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
John Vest stated that, as of October 21, there have been 787 rounds played at the
Complex in October, generating $6,321 in total revenue. He advised that the cart
barn had recently been broken into, and the intruders scattered 10 to 15 carts over
the golf courses. A side of the cart barn fence had to be repaired, along with the
gate. About four cart battery chargers were damaged at a cost of $300 each. John
reported that a professional cleaning service has been hired on a temporary basis;
they are taking care of all the bathrooms. Receipts are still being checked on the
course to reduce the number of non-registered, non-paying golfers. Monthly cards
will now be stamped with a statement that the card may be revoked if misused; the
purchaser will be required to sign an acknowledgement of the revocation policy at
the time of purchase. The driving range has continued to stay busy in the evenings.
The Get Ready for Golf program has been going well, as we are heading into the
second session.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely advised that the grass was growing faster than expected due to the 3 1/2
inches of rain we received last month. Now that things are slowing down, the
equipment issues he discussed last month are somewhat easier to deal with. He
has looked into renting equiment on a short term basis, but has located no vendor
who will rent this type of mowing equipment for a short period of time. Aerification is
completed on the north course; unfortunately the rain stopped them from aerifying
the south course, as the greens need to be dry. The recycled water has been shut
off due to the rain, but Matt believes the ponds have sufficient water to get us
through. No trees were lost in the recent storm, but some large limbs came down.
The City's maintenance workers were recently given layoff notices as of the end of
the year; immediately after receiving the notices, six workers called in sick. John
said they will be looking for 12 people to start work in January.
- 3 -
Golf Commission Minutes - Wednesday, October 21, 2009",GolfCommission/2009-10-21.pdf
GolfCommission,2009-10-21,4,"5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
In Norma's absence, Connie Wendling thanked everyone for the help for the Jack
Clark Invitational tournament which was a success, bringing in about $5,000.
Chairperson Sullwold stated she spoke with Mrs. Arnerich regarding a program for
donation of benches for the Fry and Clark courses. This issue will be discussed at
the November meeting. John Vest agreed to look into what the cost would be for a
good quality bench with a memorial plaque.
5-D
Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated they have new items on the menu, including paninis and
sliders, and he would continue to offer the football package. Business on the
weekends have been good, and they have been working on customer service with
the staff. Commission Schmitz stated that complaints he has heard are all regarding
the shack on the North Course. Matt Wisely requested Tom ask his employees not
to feed the feral cats that hang out around the shack, and also to discourage anyone
else who attempts to do so.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
John Vest stated the Columbus Day Sale generated about $4,200, and that twilight
rates will be available for the next month starting at 12:00. p.m.
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for October 2009 of $9,723. The year-to-date total to
the General Fund is $50,117 for FY 2009-10.
- 4 -
Golf Commission Minutes - Wednesday, October 21, 2009",GolfCommission/2009-10-21.pdf
GolfCommission,2009-10-21,5,"10.
ITEMS FOR NEXT MEETING'S AGENDA
Update on Golf Complex finances
Discussion regarding long-term planning for the Golf Complex
Consideration of a Memorial Bench program for the Golf Complex
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:23 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- -5- -
Golf Commission Minutes - Wednesday, October 21, 2009",GolfCommission/2009-10-21.pdf
GolfCommission,2009-11-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, November 18, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Vice Chair Bill Schmitz, Commissioner Ray
Gaul, Commissioner Betsy Gammell, Commissioner Bill
Delaney and Commissioner Jeff Wood
Absent:
None
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The Commission unanimously adopted the minutes of the October 21,
2009 regular meeting.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated that she had sent an email to Interim City Manager Ann Marie
Gallant requesting that the Golf Commission be allowed to participate in the
selection process for the long-term lease of the Golf Complex; Ms. Gallant's
response was sent to all the Commission members. Bob Sullwold also sent an
email to Ms. Gallant requesting information on the RFP process and her response
was in the same email. Chair Sullwold advised that she, Ray Gaul and Bob Wood
attended the meeting for prospective lessees on November 6, 2009. The meeting
was very brief and uneventful.
1 -
Golf Commission Minutes - Wednesday, November 18, 2009",GolfCommission/2009-11-18.pdf
GolfCommission,2009-11-18,2,"4
AGENDA ITEMS
4-A
Golf Complex Financial Report through October 2009
Bob Sullwold stated that the revenue for the Mif Albright is $65,320 through the end
of October. The estimate for expenses at the time the course reopened was
$50,000 for six months, an estimate that John Vest still thinks is pretty accurate, so it
appears that revenues will exceed expenses. The bad news, however, is that both
rounds and revenues on all three courses declined in October 2009, both compared
to the previous month and compared to the same months in 2008. For the first four
months of FY 2009/10, rounds are on the Fry course were down 8.66%, Clark
rounds were down 11.92%, and Mif rounds were down 21.04%, with an overall
decline of 11.89%. Revenue for the period was also down, but not as much: 6% on
the Fry course, 1.24% on the Clark and 3.58% on the Mif, for an overall total of
4.04%. Mr. Sullwold also stated that the Commission has yet to see the final figures
from the City for FY 2008/09.
4-B
Discussion re status of Request for Proposals for long-term lease of
Golf Complex; appointment of Golf Commissioners to evaluation committee(s)
Chair Sullwold noted that Bob Sullwold's email to Ann Marie Gallant suggested that
the RFP schedule was too compressed. Ms. Gallant responded that the schedule is
in the City's control and if is too tight, it can be amended. The responses are due
tomorrow, November 19, 2009. The Golf Commission appointed Jane Sullwold and
Bill Schmitz to represent the Golf Commission in the selection process, with Ray
Gaul to serve as back-up.
4-C
Consideration of a Memorial Bench program for the Golf Complex
John Vest stated that benches run from $400 to $600 apiece. Norma Arnerich
stated that she would like the benches to be uniform on the golf course. John will do
some more investigation and make a further report at next month's Golf Commission
meeting.
4-D
Election of Officers for 2010
Commissioner Gammell suggested that the Commission retain Jane Sullwold as the
Chairperson. A motion was made, seconded and unanimously passed to keep the
Commission the same for the next year, which is Jane Sullwold as Chair, Bill
Schmitz as Vice Chair and Jeff Wood as Secretary.
5
ORAL REPORTS
5-A Golf Shop and Driving Range activities report by John Vest
John Vest reported that the policy of requiring monthly pass holders to sign the back
of the pass, acknowledging the terms and conditions, has been working very well. In
- 2 -
Golf Commission Minutes - Wednesday, November 18, 2009",GolfCommission/2009-11-18.pdf
GolfCommission,2009-11-18,3,"October the twilight rate was moved to an earlier hour to increase play, but,
unfortunately, it is normal for rounds to be down at this time of year. On
Thanksgiving, there will be a 9:00 a.m. shotgun on the South course, with open play
available on the North course. The last cart will be sold that day at 11:00 a.m., to
allow staff to get home for turkey dinner. Forty-three cart batteries have been
replaced to date, and we just received 27 more. Through November 18, the Mif
Albright has done 615 rounds for a total revenue of a little over $4,000, and a little
over $69,000 for year to date. John advised that inexpensive divot tools have been
ordered, and will be given out for free to encourage guests to repair their ball marks.
He also stated that Kemper Sports is conducting customer service training for all
staff.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated that the maintenance crew has started cutting down the pampas
grass, which he advised was the appropriate method of pruning for that plant. To
date, over 800 golf balls were pulled out of the plants. He will be holding an
""Application Fair"" on Friday, November 20, as he has eight to ten maintenance jobs
to fill, along with a mechanic position, by January 4, 2010. From 6:00 to 10:00 a.m.,
all interested candidates will come to the property and fill out an application. An
arborist was out yesterday looking at the trees on the property. Work on the
redwood tree behind the 18th green is complete. Matt will be working with the
arborist to find out what kind of trees would flourish here. He has ordered some
special ball mark repair tools for the maintenance staff along with 200 pounds of
grain sand, so they can start repairing the greens. The staff will also working on
clearing some clogged drains in the parking lot so that Norma's car doesn't flood
again!
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated that she has received a few donations for the beautification
program in memory of deceased women golfers. She also stated that the Alameda
Women's Golf Club has set money aside for beautifying the area around the
historical bench by the shack on the Fry course, and hopes this task could be
completed in the spring. The Alameda High School Girls Golf Team will be playing
in the State Championship tomorrow at Poppy Hills.
5-D
Golf Complex Restaurant Report, Jim's on the Course
Dimitri had nothing to report, but requested feedback from the Commission.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
None
- 3 -
Golf Commission Minutes - Wednesday, November 18, 2009",GolfCommission/2009-11-18.pdf
GolfCommission,2009-11-18,4,"6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Bob Sullwold reported that Marie Gilmore announced her intention to run for Mayor.
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for November 2009 of $10,184. The year-to-date
total to the General Fund is $60,301 for FY 2009/10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Update on Golf Complex finances
Status Report on RFP
Consideration of a Memorial Bench program for the Golf Complex
Repayment of $300,000 loan (Ann Marie Gallant will be invited to attend)
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:22 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- -4 -
Golf Commission Minutes - Wednesday, November 18, 2009",GolfCommission/2009-11-18.pdf
GolfCommission,2009-12-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, December 16, 2009
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Vice Chair Bill Schmitz,
Commissioner Ray Gaul, and Commissioner Jeff Wood
Absent:
Commissioner Bill Delaney and Commissioner Betsy
Gammell
Staff:
General Manager John Vest and Superintendent
Matt Wisely
Also Present:
Interim City Manager Ann Marie Gallant
1-B
APPROVAL OF MINUTES
The Commission unanimously adopted the minutes of the November 18,
2009 regular meeting.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
AGENDA ITEMS
4-A
Status Report on RFP
Interim City Manager Ann Marie Gallant stated that six or seven interested parties
attended the informational meeting. Although information circulating about
suggested that the City would receive four responses to the RFP, staff was told that
1 -
Golf Commission Minutes - Wednesday, December 16, 2009",GolfCommission/2009-12-16.pdf
GolfCommission,2009-12-16,2,"two of the interested parties do not have the capital capacity at this time, so only two
responses actually came in. She met with the subcommittee, which includes
Commissioners Sullwold and Schmitz, Director of Recreation and Parks Dale Lillard,
and David Samms, a consultant she has retained, and has sent out a supplemental
request for additional financial information to the two responders. The questions
concern each company's financial stability and its ability to fund capital
improvements. Ms. Gallant was unable to recall the precise wording of the five
questions, but said that one asked the companies to provide three to five years
worth of financial statements. Each company was given ten working days to respond
to five questions, with responses due next week. Ms. Gallant considers the
information she expects to receive to be confidential and proprietary, so she will not
be sharing the responses with Commissioners Sullwold and Schmitz.
Her current plan is to recommend at the first City Council meeting in January
(Wednesday, January 6) that she be authorized to begin negotiations (estimated to
take 90 to 120 days) for a long-term lease with one of the two companies that
responded to the RFP. This will involve posting the staff recommendation on
December 30 or 31, which will be the first public notice about the nature of the
proposals received in response to the RFP. She is not certain, however, that she
can meet that schedule, and advised that she will notify Chair Sullwold on Monday
after Christmas whether she intends to go forward with the January meeting.
Bob Sullwold asked what role the Golf Commission and members of the public
would have in evaluating these proposals. Ms. Gallant stated that the City Charter
grants the City Manager the exclusive right to negotiate; even the Council is not
involved until the City Manager makes a recommendation. Public comment occurs
only after the matter is placed on the Council agenda with a Staff Report. Chair
Sullwold asked why the public cannot know now the general parameters of the
proposals the potential vendors have made. Ms. Gallant stated that law and
ordinances require the City to protect the responses until the Staff Report is done.
Ms. Gallant was asked why a survey of the community was not done before the RFP
was issued. She stated that the City Council is elected by the community to
represent the community. She stated that she is going to review the video of the
City Council meeting on July 1, 2008, to determine whether Council really directed
staff to survey the community before issuing the RFP for a long-term lease.
4-B
Repayment of $300,000 loan
Interim City Manager Ann Marie Gallant stated that there is no simple answer to the
status of the $300,000 loan from the Golf Enterprise Fund to explore the
development of a new golf course at Alameda Point. It is possible that, when the
decision was made to make this advance, it was considered a cost of doing
business, so it should not be characterized as a loan due to be repaid. It was
borrowed by the Alameda Reuse and Redevelopment Agency, and there was no
promissory note between funds. ARRA does not have a lot of money, and what it
does have is subject to being attached by the State, so there is substantial doubt
whether they will ever have the capacity to repay it. It has not been removed from
- 2 -
Golf Commission Minutes - Wednesday, December 16, 2009",GolfCommission/2009-12-16.pdf
GolfCommission,2009-12-16,3,"the books, however, and a final decision on this matter won't be made until after
March.
4-C
Update on Golf Complex Finances
Chair Sullwold requested that the City provide the financial report sooner than the
day of the Golf Commission meeting so they have time to analyze it. Ms. Gallant
said she would look into having another accountant prepare the report. Bob
Sullwold stated that more rounds were played this November than the previous
November on the Jack Clark course, and the associated Clark revenue was also
higher. The overall downward trend on rounds and revenues has continued,
however, although the revenue difference compared to last year was only about
$2,000. For the five months ending November 30, the rounds for the three courses
were down 10.48% and revenues are down 3.49%. For the four months ending
October 31, the operating profit was better this year than last year. (Since the City's
financial reports were not available in advance of the meeting, it was not possible to
report on the results through November.) Operating expenses as well as wages and
benefits are lower. The Mif Albright generated $72,079 in revenue over the six
months from June through November. At the time the decision was made to reopen
the course for those six months, staff told Council that the estimate for costs of
reopening and maintaining the course would total $50,000.
4-D
Consideration of Memorial Bench Program for the Golf Complex
John Vest stated that benches range in price from $225 to $671. He looked into the
benches at Sequoyah. The folks at Sequoyah think that the benches cost between
$300 and $400, but could not recall where they were purchased. Mrs. Arnerich
thinks that $400 might be the most that people would be willing to spend on a
memorial bench. Matt Wisely recommends benches made of ""iron wood,"" a material
that looks like wood but is actually composed of plastic, because they are
maintenance-free. The Commission decided to table this discussion until next
month when Mr. Vest can come in with some more specific information.
5
ORAL REPORTS
5-A Golf Shop and Driving Range activities report by John Vest
John Vest announced that Ty Puekdang has been hired to work in the shop.
Kemper has been making a big push on Golf Now to book more tee times through
the internet. In December, there will be some specials in the golf shop, along with a
bundle package of three lessons for $100. Mike Winkenbach has been updating the
website to make it more user friendly. Mr. Vest also shared the results from
Mindshare, the survey golfers are asked to complete after finishing their rounds,
which shows an overall rating of 8.2 out of 10.
- 3 -
Golf Commission Minutes - Wednesday, December 16, 2009",GolfCommission/2009-12-16.pdf
GolfCommission,2009-12-16,4,"5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated that we have had 6.3 inches of rain since October, and have also
seen temperatures as low as 20 degrees, which has created some frost delays.
Some of the greens have brown spots. The staff recently repaired about a thousand
ball marks on the greens. The golf shop staff will be distributing divot tools to
encourage the players to repair their own ball marks. Signs have been posted on
both courses on tees 1 and 10 from the superintendent's association explaining the
significance of repairing ball marks, raking bunkers and replacing divots. Signs have
also been posted in the golf shop and on the carts encouraging these practices. In
response to a question from Chair Sullwold, Mr. Wisely said they plan to look into
the costs of putting sand and seed bottles on the golf carts in the near future. Mr.
Wisely stated that the type of grass on the fairways determines what the mixture of
sand and seed should be, but the cost of installing and maintaining sand and seed
bottles on 120 carts would be significant. He also stated that this time of year, you
can get by with just replacing your divots, although that method does not work in the
drier months. Mr. Wisely stated that he had 28 people apply for the open
maintenance jobs. After interviewing 16, he hired seven new workers including a
mechanic; all will start on January 4, 2010. Also, a couple of city staff members are
going to come back later in the year on a part time basis. The staff will include 17
employees as of January 4. They will be changing the operation when the new staff
is aboard. John Vest stated that 20 new cart batteries will be put into operation.
5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
According to Mrs. Arnerich, there is nothing to report on the Beautification Program
at this time. The solicitation that was sent out for donations to the Junior Golf Club is
going well, some in the memory of Dr. Mitchell and another in the memory of a
citizen in Bay Farm Island that also died recently. She is working with Mike
Winkenbach to put information about donations in memory of these individuals on
the website.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
None
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
- 4 -
Golf Commission Minutes - Wednesday, December 16, 2009",GolfCommission/2009-12-16.pdf
GolfCommission,2009-12-16,5,"7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Bob Sullwold stated he is outraged by the possibility that the City will not post its
RFP recommendation until December 30 or 31, making it extremely difficult to
coordinate any response to the proposal over the holiday weekend. The Golf
Commission agreed to hold a special meeting on Saturday, January 2, to begin that
coordination process, should Ms. Gallant announce her intention to proceed with this
matter at the January 6 Council meeting.
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for December 2009 of $5,811. The year-to-date total
to the General Fund is $66,112 for FY 2009/10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on RFP
Update of Golf Complex finances
Consideration of a Memorial Bench program for the Golf Complex
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:20 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- -5 -
Golf Commission Minutes - Wednesday, December 16, 2009",GolfCommission/2009-12-16.pdf
GolfCommission,2010-01-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Thursday, January 21, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Vice Chair Bill Schmitz,
Commissioner Ray Gaul, Commissioner Jeff Wood and
Commissioner Betsy Gammell
Absent:
Commissioner Bill Delaney
Staff:
Superintendent Matt Wisely
1-B
APPROVAL OF MINUTES
The Commission unanimously adopted the minutes of the December 16,
2009 regular meeting.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated that she and Joe Van Winkle have been involved in lengthy
communications with Ann Marie Gallant after the City Council meeting on the 6th of
January. Ms. Gallant complained that Joe and others were asking for information
from the Golf Complex personnel and City staff on various issues relating to going
forward with the plans for a non profit operation of the Mif Albright course and she
said they were being overwhelmed by these requests and they had to be
coordinated and she decided that all requests should go through herself. In the
course of various conversations, Ms. Gallant responded to a variety of things and
she said that in terms of Doug deHaan's amendment to the motion of City Council
that options be explored for other kinds of operation of the Mif Albright course, that
- 1 -
Golf Commission Minutes - Thursday, January 21, 2010",GolfCommission/2010-01-21.pdf
GolfCommission,2010-01-21,2,"she was turning to the consultant that she had hired, Dave Sams, asking him to do a
report to her regarding non profits and how they work for operating golf courses.
Ms. Gallant stated that the RFP interviews that were held last Friday, that she is now
seeking some additional information on the RFP's, but she doesn't believe that she
can go forward with a presentation to Council for a recommendation about who to
negotiate with until the earliest being the second meeting in February. Ms. Gallant
reported that she has been requested to do a complete financial analysis of the Golf
Complex over the last ten years and she will include that as part of her City Manager
communications at the City Council next Tuesday. Chair Sullwold stated that she
was intending to attend the meeting, but the only opportunity to speak is not until the
Open Communications portion of the meeting. Ms. Gallant intends to hire an
independent Accountant to prepare this report. Chair Sullwold stated that Bob
Sullwold has sent Ms. Gallant the analyses he has prepared and requested that the
report be categorized in the same way and Ms. Gallant stated that was the
preliminary direction it was going. Chair Sullwold quoted Ms. Gallant regarding
""Transparency of Recommendation"" regarding the Mif Albright course. Ms. Gallant
stated ""Well, I am sorry that people feel that this is not transparent, but I want to
remind you both that I have absolutely over compensated and over compromised
with involvement from you all in ways in which no other groups or issues had. I often
worry that it is so bending over backwards on involvement of the golf community and
staff recommendations that it is compromising what we are doing and risking
criticism of staff for doing it. Please remember, not even the City Council knows
what I am going to recommend in the Staff Report before it goes public, and you all
cannot help shape, write or sign off on that recommendation. It is legally a
confidential administrative document until issued on a formal agenda. Thus, you all
can't know what I'm recommending. If someone feels set up, then there is nothing I
can do, but we are going to follow the rules around here no matter how difficult that
is. The place for the public's input into the process is at the City Council forum not
during the Staff Report preparation period. Or, of course, you can go on the record
in various way through the minutes of the Golf Commission"". Chair Sullwold drafted
a response to Ms Gallant stating that up until now it has always been the practice in
the City of Alameda that matters affecting policies at the Golf Complex are typically
brought by staff to the Golf Commission first and discussed before they are made a
subject of a recommendation to City Council, and this practice started to erode until
Debbie Kurita's regime, and thought it would be better under Ms. Gallant, but finds it
is back to the old practices of not giving the Golf Commission any opportunity and in
her opinion, it is a poor idea, it doesn't give any opportunity for input to be given to
issues before that staff comes up with a recommendation as to what should be done
about a problem. Considering the Mif Albright situation, it would have been helpful if
she had seen financial information suggesting that the Mif was in trouble and come
to the Golf Commission and said we need to talk about what needs to be done. She
stated that the Golf Commission could have questioned some of the financial
information Ms. Gallant and the City Council received stating that the information
was a completely different set of assumptions than the information that John Vest
had gathered for her when she made the presentation supporting reopening the
course in the first place. The Golf Commission could have questioned whether it
was reasonable to basically change courses in the middle of the stream instead of
- 2 -
Golf Commission Minutes -Thursday, January 21, 2010",GolfCommission/2010-01-21.pdf
GolfCommission,2010-01-21,3,"looking at what the direct costs are for operation of the Mif. The memo was not
received well by Ms. Gallant. Ms. Gallant response was ""I appreciate your history of
of the financial inclusionary policy, but I'm sure you'll remember my comment at the
beginning to the Golf Commission when I first met you all as well. Anything that is in
the books of the City is public information. You can have any of that in as much
detail as you want anytime from my perspective. I've given that information both
when I was downstairs and upstairs, including line item details. Staff
recommendations and staff work is not public information until such time that the
agenda is posted. The City Attorney has made that clear here and it is consistent
with the way I have done it and been taught for the past 30 years in government.
The idea that a staff recommendation has to be screened by a Golf Commission or
any commission, for that matter, before a formal Staff Report is done and submitted
to the City Council is absolutely not possible. It is allowed under State law only for
Planning Commissions as they have police power, but again the Planning
Commission recommendation is not binding on the staff recommendation of City
Council. Even with the past practices not the way the business works and conflicts
with municipal city manager form of government, everybody gets the same shake on
the same profit. As to the length of the meeting and the turnout these things are
going to have to be decided in a public forum and people are just going to have to
get used to long discussions about it on both sides. If it is important to them, they
will have to attend and endure it, and I read the feelings around here, there are
going to be many more of these long nights during the next six months. But it
sounds as if you are implying if the Golf Commission had given me a
recommendation counter to what I made, we at Staff would have succumbed to the
Commission's recommendation. I would never do that. Staff work is independent of
any Board and Commission may or may not rule. As for being ""forewarned"" I would
hope that you are not threatening us with fear of more long meetings or tax on Staff.
I already know that these will come, but I cannot ignore my responsibility or specific
direction from a majority of five. We did exactly as the motions told us. Intent is
irrelevant. It is what they actually said and that was come back in six months with
the data. We did. The motion was not to come back with the data and be sure the
Golf Commission sees it and is happy with it. The fact that the golf community
disagreed is just part of the deliberative process. That is how our system works, for
better or for worse."" Chair Sullwold stated she believes that either the Golf
Commission or the City Council were deceived by the costs that were provided for
the operation of the Mif Albright course for the six month period. Bob Sullwold asked
Matt Wisely if he spent 20% of his time on the Mif Albright course for the last six
months and he stated he did, and then was asked if Patti spent 20% of her time on
the Mif Albright course, which he stated he did not know. Chair Sullwold then asked
Matt that if the Mif Albright course had not been reopened, would the management
salaries be the same, which he answered yes, but he also stated that when the Mif
Albright course did reopen, the salaries were not increased. Bob Sullwold then
asked Matt how the labor figure of $5,092 was calculated and Matt explained that
the greens were mowed four days a week by a City employee at a rate of $36.00 for
four hours. The cups were changed at a rate of $11.00 per hour for 1-1/2 hours per
week, the rough was mowed eight hours a week at a rate of $27.00 per hour, the
fairways were mowed for three hours a week at a rate of $27.00 per hour. Matt
- 3 -
Golf Commission Minutes -Thursday, January 21, 2010",GolfCommission/2010-01-21.pdf
GolfCommission,2010-01-21,4,"stated that he did not have the exact figures with him. He also stated due to the fact
that at the time there strict water restrictions, hand watering was being done for 10
hours a week at a rate of $32.00 per hour. Commissioner Gaul asked Matt if these
figures included benefits and he stated they did not as well as did not include any
payroll taxes. Matt was asked by an unknown person why the water bill was the
same as the previous year with less usage, and he explained that the water rates
were raised in July 2009. The water bill for April and May was high due to the fact
that the course was essentially dead. Chair Sullwold asked Matt if the water bill
included any other part of the Golf Complex and he stated that it was strictly for the
Mif Albright course and the cart barn. There are other meters for the remainder of
the complex. Matt explained the cart barn uses very little water.
Chair Sullwold stated that she has someone they can contact regarding non-profit
operation of the Mif Albright course.
4
AGENDA ITEMS
4-A
Status Report on RFP
Commissioner Schmitz stated that he and Chair Sullwold sat in on the interviews of
the applicants on the RFP. He stated that it will be the City Manager's
recommendation. He and Chair Sullwold asked questions in an open discussion,
but they have no vote or say as to her recommendation. Chair Sullwold stated that
she had sent an email to Ann Marie Gallant asking if she was planning on having
another meeting with herself and Commission Schmitz and Ms. Gallant responded
that she was intending to do that, but that everything is being delayed until after
February 3, 2010. Chair Sullwold stated that this was for a recommendation of
which of the two proposers to begin negotiating with, not enter into a contract, with
negotiations taking 90-120 days. She also stated that Bob Sullwold has been in
email contact with Michelle Ellson from the Alameda Journal. Michelle had asked
the City under the ""Freedom of Information"" request for the responses to the RFP
and Terry Highsmith, the City Attorney, responded ""no way"" and gave her five
detailed reasons as to why these are confidential because they are protecting the
business planning of the people who respond from being invaded by other
competitors, and it would be very dangerous for their business interests if it was
released prematurely, but the bottom line of Terry Highsmith's email was that until
the City enters into a contract with a bidder, the RFP will remain confidential. Chair
Sullwold believes that Ann Marie Gallant will have a meeting with herself and
Commissioner Schmitz at which time they can express their opinion, then Ms.
Gallant will reach her own decision with consultations from her hired consultant who
is being paid out of the Golf Enterprise Fund and she will then, on the second
meeting in February, go to the City Council and say ""I recommend you authorize me
to negotiate with ABC company"" and she won't disclose what ABC company's
proposal was or what they wanted to do. Commissioner Schmitz suggested that
would be the time for the public to state their opinions regarding the structure of the
Golf Complex.
- 4
Golf Commission Minutes - -Thursday, January 21, 2010",GolfCommission/2010-01-21.pdf
GolfCommission,2010-01-21,5,"4-B
Discussion of Proposal to operate Mif Albright Course through a non-
profit corporation
Joe VanWinkle has put together an organization plan including establishing teams in
the areas of legal risk, ground finance accounting, golf expertise, fundraising and
corporate sponsorship, and programming which involves kids, golfers and non-
golfers which all represent opportunity. An action plan has been put together and
has started dealing with the people who are doing these different streams of work.
He briefed Norma Arnerich for Alameda Junior Board and that will be calendared
when they are ready. An alignment of a calendar of events has been made through
next summer. A business plan has been drafted which includes segmentation,
targeting and benchmarking various ideas that other Par 3 courses are doing across
the country. In 1985 the City of Baltimore decided to form a non-profit corporation
which included five major golf courses. San Antonio also did this a few years ago
which included seven major golf courses. Buttonhole in New Jersey has been
operating since 2001 with good sponsorship programs. It is only open half of the
year and all the funding works. Competitive analysis has been done in the local
market, and he has looked at the operations issues in terms of office and turf
management, golf course maintenance and landscaping, and water issues. He has
received verbal approval for a grant from a local entrepreneur in Alameda and also
has a list of other grants and other fundraising ideas. Joe believes they might not
have to hire any full time employees, it can be done with contracted services.
Regarding the financials, the course is basically at a breakeven point without the
overhead allocation. The breakeven amount for the month is $5,000 with last month
only bringing in $4,000. 122 rounds were $1.00 each, but if they are an NCGA
member, we receive $7.00 from the NCGA. If 50% percent of the Seniors Club,
Men's Club and Ladies Club play this course once a month (300 players) that
equates $32,000 annually. He asked the Golf Commission to provide the data to
him and permission to organize volunteers through posting a flyer on the premises.
Chair Sullwold stated that she believed that would have to be permitted by the City
Manager and that she would follow up if they have permissions to post such flyers.
Joe then asked the Junior Golf Club to possibly have an ""Opening Day"" to sign up
more juniors. Chair Sullwold asked Joe if any other non-profit organizations have
been asked if they were willing to take over this facility. He stated that he had been
in contact with Alameda Junior Club, The First Tee and a non golf non-profit
organization. Operating the course through a First Tee affiliation was discussed.
Norma Arnerich stated that the Alameda Junior Golf Club would like to have a
chance at looking at operating the course. Another organization discussed was Pro
Kids which doesn't run courses, but brings in tournaments and other events. Mrs.
Arnerich also stated that she wants to set up a meeting with David Betters who runs
a non profit course at the fairgrounds and is willing to work with the Junior Golf Club.
Chair Sullwold thinks the Golf Commission should be ready with a presentation to
City Council at the time of the RFP recommendation. Discussion ensued as to who
would be in charge, who would maintain it and what amount of capital would be
needed. Chair Sullwold stated that this topic was brought up at an Alameda
Women's Golf Club general meeting last Thursday and she received commitments
of donations in the amount of $2,175 for the start-up costs and since then another
- 5 -
Golf Commission Minutes -Thursday, January 21, 2010",GolfCommission/2010-01-21.pdf
GolfCommission,2010-01-21,6,"$300 which totals $2,475. Chair Sullwold asked Matt Wisely to convey to
management to make sure employees are having juniors sign the NCGA form for
proper reimbursement.
4-C Update on Golf Complex Finances
Chair Sullwold stated that the financial report had not been received from the City.
Bob Sullwold stated that the Fry and Clark courses were down in rounds and
revenue. For the first six months of the fiscal rounds are down about 11%,
revenue is down roughly $60,000 or 4.5%. The financial performance is worse this
year than last year.
4-D Consideration of Memorial Bench Program for the Golf Complex
Matt Wisely and John Vest have researched concrete benches, and according to
Dale Lillard, the benches that are used at the parks run about $500 or $600. That is
the price just for the bench, not for the plaque. Chair Sullwold asked if they could
get some pictures of the iron wood benches.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
None
5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated that we received over 5 inches of rain since Saturday. Four trees
were lost, two gigantic eucalyptus trees on number one North alongside the pond on
the right hand side, one behind number one green on the Mif, and one leaning on
the driving range on the Mif. He is trying to get on ETA on the second pump that
was removed back in September. There is widespread flooding on the course and
they are trying to get the course back open for the weekend. There is a 50% chance
of rain tomorrow. All the sloughs are backed up and the water is above the rocks on
number five on the North in the fairway. The two trees that fell on number one North
is because the slough between eighteen and one is now passed the cart path.
There may be no carts allowed this weekend. They are constantly moving water
and cleaning debris. The bridge between 15 North and the maintenance yard is
under water. The course was closed today due to possible winds resulting in risks of
trees falling. As of January 1, we have 11 new staff members (four are ex City
employees) and seven new employees. Labor has been cut back due to the
weather. The Par 3 course is being mowed everyday as well as changing the cups
daily. Matt responded to a question from Chair Sullwold regarding the Coastal
Redwoods stating that they cannot handle salt, since they are watered with non-
potable water. An arborist was out and stated the same. The trees are watered
along with the rest of the golf course. He believes that had we had winters like we're
- 6 -
Golf Commission Minutes -Thursday, January 21, 2010",GolfCommission/2010-01-21.pdf
GolfCommission,2010-01-21,7,"having the last few years, it might have flushed some of the salt out. Cypress trees,
on the other hand, like the salt.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Commissioner Gammell stated that Monday thru Fridays, one mini membership
which includes unlimited golf for $140 which is the price of a monthly pass, and there
will be a Superbowl Sunday Shotgun Special which includes 18 holes with cart on
the Jack Clark South Course, a warmup bucket of balls, entry into a drawing (prizes
include complimentary rounds of golf, balls, hats, range balls and more). Winners
will be notified by email. All participants will have the chance to draw a discount
voucher which is from 15% to 50% off on merchandise. The price of the special is
$50 per player.
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for December 2009 of $5,811. The year-to-date total
to the General Fund is $66,112 for FY 2009/10.
- 7 -
Golf Commission Minutes - -Thursday, January 21, 2010",GolfCommission/2010-01-21.pdf
GolfCommission,2010-01-21,8,"10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on RFP
Discussion of proposal to operate Mif Albright course through a non-profit
Update of Golf Complex finances
Consideration of a Memorial Bench program for the Golf Complex
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:36 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 8 -
Golf Commission Minutes - -Thursday, January 21, 2010",GolfCommission/2010-01-21.pdf
GolfCommission,2010-02-17,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING (Revised)
Wednesday, February 17, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, and
Commissioner Jeff Wood, Commissioner Bill Delaney and
Commissioner Betsy Gammell
Absent:
Commissioner Bill Schmitz
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
Also Present:
None
1-B
APPROVAL OF MINUTES
Not Available
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold advised that the preliminary non-profit organization plan for the Mif
Albright was presented at the City Council meeting last night, and was well-received
by the Council. The Council stated that nothing was going to happen regarding this
issue until the consultant who was hired to do a generic study of non-profit golf
course operation presented his report at the March 2 City Council meeting, at which
time the public and the Golf Commission can comment on his report. Joe
VanWinkle will meeting with Interim City Manager Ann Marie Gallant on Friday to
present his draft business plan.
Commissioner Bill Delaney, who has been appointed to the Recreation and Parks
Commission, tendered his resignation to the Golf Commission. Commissioner
- 1 -
Golf Commission Minutes - Wednesday, February 17, 1210",GolfCommission/2010-02-17.pdf
GolfCommission,2010-02-17,2,"Gammell recommended that Chair Sullwold talk to the Mayor about returning the
Golf Commission size to five members, as Bob Wood was never replaced, and
Commissioner Gammell's term is going to be up at the end of October. Chair
Sullwold stated that her own term and that of Vice Chair Schmitz technically expired
in October 2009, but neither has been reappointed. Norma Arnerich advised that
Golf Commissioners remain in office until a replacement has been appointed and
sworn in. Chair Sullwold suggested that something needs to be done, because the
municipal ordinance provides for seven Golf Commissioners, and specifically defines
a quorum as four members, meaning if more than one member is unable to attend,
the meeting must be canceled.
4
AGENDA ITEMS
4-A
Status Report on RFP
At last night's Council meeting, Ann Marie Gallant announced that it is likely that the
RFP recommendation will be presented to Council at the second meeting in March
which would be March 16. The first meeting will be only be the Mif Albright issue
which will be the consultant's report and the Mif coalition report.
4-B
Discussion of Proposal to Operate Mif Albright Course as non profit
Joe VanWinkle stated they have received funding and they have a plan prepared.
The plan is in a review state at this time and there are consultants who are offering
their assistance along with a foundation and operators. They have a meeting on
Friday with the City Manager, and based on the direction from Council member Lena
Tam, they are looking for a proposal by the 25th Council member Matarrase stated
that he would also like to see the plan and made a motion last night to have the plan
looked at in detail. Chair Sullwold stated that she, Norma Arnerich and Joe
VanWinkle attended a meeting prior to the Council meeting at Pat Bail's house. Ms.
Bail has put together a Alameda Sports Coalition, which consists of representatives
from all team sports that children participate in Alameda. The goal of the group is to
consolidate the powers of all the sports. Ms. Bail informed Mrs. Arnerich that she
sent out an email to all sports groups asking for donations. The question of
insurance on the course was brought up by the City Manager. The non profit has
applied for insurance, and in addition to Director's and Officer's insurance under the
5013(c) organization, there also has to be $2,000,000 of liability insurance with the
City of Alameda being named as the insured.
4-C
Update on Golf Complex Finances
Bob Sullwold stated that January had a lot of rain, and was not a good month as
compared with January 2009. But more rounds and revenue were generated in
January 2010 as compared with January 2008. The net income in January was
$37,000. For the seven months of the fiscal year, the rounds show a decline on the
Fry course of 14% and the Clark course of 11%. On the revenue side, there was a
decline of 11.62% on the Fry course and a decline of 4% on the Clark course.
- 2 -
Golf Commission Minutes - Wednesday, February 17, 2010",GolfCommission/2010-02-17.pdf
GolfCommission,2010-02-17,3,"Although rounds and revenue are down for that seven-month period, net income
from operations was $521,000, of which most went to the City, leaving a bottom line
of $406 profit. On a cash flow basis, the course generated $444,000. After
payments to the City, the Enterprise Fund was drawn down by $152,000, leaving a
balance of $1,077,231. At the City Council meeting of January 25, the City Manager
presented a historical performance report for the Golf Complex during the last ten
years, showing a consistent decline until the fiscal year 2005-2006. The net income
on a cash basis in 2005-2006 (prior to City transfers) was $357,000; the following
year it was $700,000; then in 2007-2008 it was down to $171,000, when the entire
amount of the four-year golf cart lease was expensed, NGF was paid about
$100,000, and we were charged for the Beltline lawyers.
4-D Consideration of Memorial Bench Program for the Golf Complex
Matt Wisely stated that he received a catalog showing the benches run from $370 to
$700 for the plastic versions. Chair Sullwold suggested that Norma Arnerich and
Connie Wendling form the committee to pursue this.
5
ORAL REPORTS
5-A Golf Shop and Driving Range activities report by John Vest
John Vest stated that batteries on some of the carts have been replaced and EZ-Go
has replaced all 120 charges in the cart barn. 37 receptacles have been replaced
and a new timer has been installed. Kemper Sports has an in house marketing team
and Mike Winkenbach participates in a monthly call with this team. They have been
working closely with Golf Now regarding putting on the website upcoming
promotions. During the Men's Club new member event, they ran a raffle on the first
tee raising $600 and gave away wedges, jackets and sunglasses. Working with the
Men's Club, pace of play is going to be addressed. The Get Golf Ready program did
not go as well as some other properties. Some different packages are going to be
developed to encompass all types of golfers inlcuding developing juniors. The
Junior Golf flyers should be ready this week. The Super Bowl promotion only had
about 40 players. Norma Arnerich asked about the fact that the high school players
will now be charged for range balls and John Vest stated that this change was made
pursuant to Dale Lillard's instruction. Chair Sullwold suggested that a letter be
written to the Council regarding this issue. The Commission requested that John
Vest communicate with Dale Lillard regarding this.
5-B Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated that we have had a lot of rain in the last month. He also stated
that they were going to be sodding the 4th tee on the North Course and also the
approach areas on the 6th and 7th fairways of the South Course. Also, they are
planning to aerify the greens on March 1st and 2nd, but that is weather dependent.
- 3 -
Golf Commission Minutes - Wednesday, February 17, 2010",GolfCommission/2010-02-17.pdf
GolfCommission,2010-02-17,4,"5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that issues she had previously were covered.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
None
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for January 2010 of $4,792. The year-to-date total to
the General Fund is $70,904.00 for FY 2009/10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on RFP
Discussion of proposal to operate Mif Albright course as a non-profit operation
Update on Golf Complex Finances
Consideration of a Memorial Bench program for the Golf Complex
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:00 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 4 -
Golf Commission Minutes - Wednesday, February 17, 2010",GolfCommission/2010-02-17.pdf
GolfCommission,2010-03-17,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING (Revised)
Wednesday, March 17, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:45 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Bill Schmitz, and Commissioner Betsy Gammell
Absent:
Commissioner Jeff Wood
Staff:
John Vest, General Manager
Also Present:
None
1-B
APPROVAL OF MINUTES
Approval of Minutes of January and February meetings to be deferred
until April meeting
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold noted that the Commission received a letter in February from the
Interim City Manager, advising that someone who was not identified had requested
through public records a copy of the tape recording of the January 21 Golf
Commission meeting. The letter stated that City Staff was preparing a transcript of
that meeting, and cautioned the Commission to be careful in future meetings,
although it did not actually describe the accusations of the anonymous person or
persons, so it was not apparent what the Commission was alleged to have done
wrong.
Thereafter, Chair Sullwold had a conversation with Mayor Johnson regarding the
January meeting transcript, which Mayor Johnson was in the process of reviewing,
- 1 -
Golf Commission Minutes - Wednesday, March 17, 1210",GolfCommission/2010-03-17.pdf
GolfCommission,2010-03-17,2,"although Chair Sullwold had not yet seen it. Mayor Johnson noted that the person
preparing the transcript often could not identify the name of the person speaking
because his or her name had not been stated on the tape. From now on, Chair
Sullwold will try to identify for the recording the name of each speaker to avoid any
further confusion. Mayor Johnson also stated that she believed that Golf
Commission meetings should be run like the City Council meetings, with speaker
slips and three-minute limits for each speaker. Chair Sullwold told the Mayor that
she will not institute that policy, stating that it has never been the practice of the Golf
Commission to restrict communications from the public, and that she believes that
free and open discussions provide the Golf Commission with a much better
understanding of the views of the golf community on the issues.
Chair Sullwold did not receive a draft of the January Golf Commission minutes from
Patti Straass in advance of the February meeting, as had been the practice for at
least two years, in accordance with a unanimous motion by the Golf Commission.
She learned told that Dale Lillard instructed Patti Straass not to follow that
procedure. Upon further inquiry, she was told that Dale based his instruction on his
belief that the practice violated the Brown Act, which he contended he had learned
during discussions with the City Attorney. Chair Sullwold requested that the matter
be considered by the City Attorney directly, rather than being filtered through Dale,
suggesting that a provision in the City authorizing legislation for the Golf
Commission gives the Commission the power to set its own procedures for carrying
out its duties, and further suggesting that no Brown Act violation would occur if one
member of the Commission revises the draft minutes, as those minutes do not
become final until they are approved by a quorum of the Golf Commission in an
open meeting. Chair Sullwold received an email from City Attorney Terry Highsmith
stating that, after further review, the Golf Commission's procedures were indeed
lawful. Terry Highsmith further stated that since the Golf Commission has an
elected Secretary, it would be the job of the Secretary to revise the draft.
Accordingly, henceforth a draft of the minutes will be prepared by Patti Straass, who
will then email them to Secretary Jeff Wood. Secretary Wood will make any
necessary corrections and email them back to Patti for distribution in the packets.
4
AGENDA ITEMS
4-A
Status Report on RFP &
4-B Discussion of Proposal to Operate Mif Albright Course as non profit
Commissioner Gammell stated she felt that the ""Save the Mif"" group did a great job
on the proposal presented to City Council. Discussion ensued as to what motion the
City Council actually made. Commissioner Schmitz stated that on the Mif agenda
item, the City Council moved to accept the report from the ""Save the Mif"" group, but
on the agenda item regarding the long-term lease, the City Council moved to enter
into negotiations with both groups, Alameda Junior Golf Association for the Mif
course, and KemperSports for the rest of the Golf Complex, simultaneously. Joe
VanWinkle stated that he sent an email to Interim City Manager requesting to begin
negotiations with the Alameda Junior Golf Association. Chair Sullwold's
2 -
Golf Commission Minutes - Wednesday, March 17, 2010",GolfCommission/2010-03-17.pdf
GolfCommission,2010-03-17,3,"understanding is that the City Council is not willing to do a final deal with Junior Golf
until they see how non-profit operation of the Mif course fits into overall puzzle of the
Golf Complex, as operated under a long-term lease with Kemper. Several people at
the meeting expressed their opinions regarding configuration of the Golf Complex
under Kemper, and whether the Golf Commission will still be intact after negotiations
for the long-term lease are completed.
4-C
Update on Golf Complex Finances
Bob Sullwold stated that the month of February 2010 showed an operating loss of
$49,000 and drawdown from the cash reserves of $140,000, although the Clark
course actually had more rounds and revenues in 2010 than in 2009. John Vest
stated that this due to the fact that the Clark course was much more playable after
the heavy rains. For eight months, the operating income is $472,000 and positive
cash flow is $303,000, while the draw on the Enterprise Fund is $369,000. At the
City Council meeting last night, Ann Marie Gallant stated that the City has saved
about $700,000 since Kemper has taken over management of the Complex,
although that cannot be ascertained from the financial reports provided to the Golf
Commission. The commission packet this month contained a copy of the client letter
from Kemper to Dale Lillard; the Golf Commission hopes that this letter is included in
all future months, and asked John whether it could be provided for past months.
4-D Consideration of Memorial Bench Program for the Golf Complex
Mrs. Norma Arnerich stated that she had picked out a traditional bench that costs
$665.95 from the catalog she got from Matt Wisely. She also stated she was going
to talk to Alameda Awards regarding plaques for the benches.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest &
5-B
Golf Complex Maintenance activities report by John Vest
John Vest stated that a Junior Golf flyer has been prepared, and a tournament flyer
will be forthcoming. Demo day will be April 3, and will include a golf manufacturer to
help fit juniors with clubs. There will also be a club drive on the same day, where
golfers are asked to bring in gently-used golf equipment for donation to juniors.
Oakley sunglasses will also setting up a station so customers can custom fit frames
and lenses. Mike Winkenbach has already booked $186,000 in tournaments for this
year. The netting on the left side of the driving range will be completely replaced.
Commissioner Gammell asked about painting the turf on the driving range, and Mr.
Vest stated that Matt Wisely was looking into whether there is any kind of paint that
would work. A sewer pump that pumps from the restrooms and snack bar at the 9th
tee on the Fry course will be replaced; porta-potties will be in place while the work is
underway. EZ-Go has replaced 56 more batteries on carts, so we now have 118
carts up and running. The Mif Albright course was aerified last week and the Clark
course will be aerified on Monday and Tuesday. The Fry course will be aerified in
- 3 -
Golf Commission Minutes - Wednesday, March 17, 2010",GolfCommission/2010-03-17.pdf
GolfCommission,2010-03-17,4,"early May. A Marketing Plan has been prepared and is being looked at by the
Regional Staff of Kemper.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that they had a special meeting of the Junior Golf Club board of
directors today. Junior Golf is sponsoring a tournament on the Mif Albright course
on April 7. Tom Geanakos from Jim's on the Course agreed that Alameda Junior
Golf could set up its own hot dog stand for the tournament. The tournament will
include a putting contest. Juniors who participate are encouraged to bring friends
who are not currently members of the Alameda Junior Golf Club. Chair Sullwold
advised that the ""Keep the Mif"" coalition is working on a fundraising tournament on
the Mif Albright course, tentatively set for May 22, with games on the putting green
and at the driving range and possibly a spaghetti dinner at Jim's on the Course.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Commissioner Gammell stated that today, St. Patrick's Day, there was a special rate
of $35, including golf cart. During the month of March, valid Monday through Friday,
there is also a special rate of $35 including cart for March Madness. Junior Golf
Clinics will begin April 10. Pamphlets were passed out at the Opening Day of Little
League promoting the Junior Golf program.
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
John Vest stated that last week, there was an incident on the Mif Albright Course,
where a man had shortness of breath and they called the paramedics. The
customer refused to go with the paramedics. Commissioner Gaul asked about the
defibrillators on property, stating that he had heard they were not in good shape.
John Vest responded that this was not true, that Ben Ratto, our Safety Coordinator,
has checked all the batteries and pads and has changed them as necessary. Mrs.
Arnerich stated there was a notice posted in the locker room area advising caution
because wallets are being stolen out of golf bags.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Jon Hasegawa asked about the closest-to-the-hole competition to benefit ""Keep the
Mif"" that was run during the Men's Club tournament the previous Saturday. 85
players out of the 120 who played in the tournament participated in the contest, and
$750 was raised for ""Keep the Mif.'
- 4 -
Golf Commission Minutes - Wednesday, March 17, 2010",GolfCommission/2010-03-17.pdf
GolfCommission,2010-03-17,5,"8.
OLD BUSINESS
Commissioner Schmitz asked to John Vest to compliment Matt Wisely on a nice job
on the 4th tee and around various other tees.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for February 2010 of $4,193.00. The year-to-date
total to the General Fund is $75,097.00 for FY 2009/10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease & Mif Albright negotiations
Update on Golf Complex Finances
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:24 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
-5 - -
Golf Commission Minutes - Wednesday, March 17, 2010",GolfCommission/2010-03-17.pdf
GolfCommission,2010-04-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, April 21, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:31 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Jeff Wood, and Commissioner Betsy Gammell
Absent:
Vice Chair Bill Schmitz
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
Also Present:
None
1-B
APPROVAL OF MINUTES
The Minutes of 01-21-10 were approved unanimously as amended
The Minutes of 02-17-10 were approved unanimously as amended
The Minutes of 03-17-10 were approved unanimously as amended
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
AGENDA ITEMS
4-A
Status Report on Long Term Lease and Mif Albright Negotiations
Chair Sullwold stated the Mif Albright Negotiations have largely been handled by Joe
Van Winkle. Mr. Van Winkle has been meeting with Dale Lillard and Dave Sams,
the consultant for the City. They have come pretty far along in terms of agreeing on
- 1 -
Golf Commission Minutes - Wednesday, April 21, 2010",GolfCommission/2010-04-21.pdf
GolfCommission,2010-04-21,2,"terms and conditions for the Mif Albright operation through the Junior Golf
Association. There are three major items that are still up in the air, one being the
term of any such lease. The City is insisting that the term be relatively short, no
more than ten years, and possibly only five years. As was reported to City Council,
the Wadsworth Foundation has expressed interest in making a substantial donation
toward capital improvements on the Mif. Wadsworth apparently will consider such
a
donation only if it has assurance that the course will remain in operation through a
non-profit for a long period of time. It is not willing to contribute $250,000 if at the
end of five years the short course can be closed and the land given to a developer.
If the City remains adamant about a short-term lease, it might lose what Chair
Sullwold thinks is an incredible opportunity for improvements to the course. Chair
Sullwold, Joe Van Winkle and Tony Corica are meeting with Dale Lillard, Dave Sams
and the Interim City Manager on Friday. Chair Sullwold and Mr. Van Winkle
considering whether to approach City Council members directly, as they don't
believe the Council members are aware of this situation. Commissioner Gaul asked
if the non-profit group had identified a minimum length of time for the lease. Chair
Sullwold stated they the foundation is coming out on May 10, and will presumably
address the matter at that time. Mr. Van Winkle thinks Wadsworth wants 30 years,
but might live with something less than that with extension options, possibly 20 years
with an option to extend another ten years.
The second issue still up in the air is whether the lease will provide that the Mif
Albright Course is the exclusive Par 3 course at the Golf Complex. Although Mr.
Lillard and Mr. Sams stated otherwise, Ms. Gallant told Chair Sullwold that she
thought this could be worked out.
The final major outstanding issue is what money the City would pay to the Junior
Golf Association out of the remaining balance of the Enterprise Fund. If contracts
with both Kemper and the Alameda Junior Golf Association are reached, the
Enterprise Fund would be required to be wound down under City law and the
remaining amounts distributed. It is not know how the total would be allocated
among the various parts of the Golf Complex -- the Clark course, the Fry course, the
driving range, and the Mif course, e.g. The Wadsworth Foundation would insist that
all or some of any capital donation from it be matched by other funds, and a great
source of those matching funds would be money from the Enterprise Fund.
Norma Arnerich stated that she appointed Tony Corica to be involved in the
negotiations on behalf of the Alameda Junior Golf Association. Mr. Van Winkle
discussed with her the question of whether the Alameda Junior Golf Association
would be entitled to the lease payments from the cell phone tower on the Mif course.
According to the current financial reports from the City, the City received $2,706 in
lease payments in March, which Chair Sullwold believes are a combination of the
cell tower lease on the Mif course and the lease of property to the left of the 16th
green on the Fry course. John Vest stated that the property on the Fry course is
leased to AT&T, and the cell tower on the Mif to Verizon. The Mif cell tower brings in
$1,500 per month, with about $1,200 coming from the Fry course tower lease. Mr.
Van Winkle believes that the rental income should come to the entity running the Mif.
- 2 -
Golf Commission Minutes - Wednesday, April 21, 2010",GolfCommission/2010-04-21.pdf
GolfCommission,2010-04-21,3,"Regarding the negotiations on the lease for the remainder of the Golf Complex, Mr.
Van Winkle thought that the negotiations with Kemper had already begun, but Ms.
Gallant told Chair Sullwold that they will not commence for several weeks.
Norma Arnerich asked how the consultant was being paid. Dale Lillard told Chair
Sullwold that Mr. Sams was being paid a one-time fee from the Golf Enterprise
Fund.
4-B
Update on Golf Complex Finances
Per Bob Sullwold, the financial reports from the City once again do not make sense
because the City reports its payments to Kemper as a lump sum under ""Services.""
Unfortunately, the Kemper monthly report to the City, which gives the breakdown,
was not part of the April packet. The March reports show a net loss of $145,000,
and ""Services"" expense of $315,000 For the first nine months of the fiscal year, net
profits are $326,000 and net cash provided by operations is $177,000, but payments
to the City were $652,000, requiring a draw down of the Enterprise Fund of
$573,000, leaving a balance of $656,000. Mr. Sullwold stated that the Golf Complex
continues to make a profit and continues to generate a positive cash flow, all of
which is given to the City of Alameda. In terms of rounds, over the past nine months
the Fry course is down about 6,000 rounds, from 46,000 to 40,000, and the Clark
course is down from 34,000 to 30,000, with a corresponding decrease in revenue.
Looking at the three courses for nine months, the revenues just from green fees,
including monthly passes, is down $200,000 from last year. On the positive side, the
Fry course in March 2010 had 21 more rounds played than in March 2009. John
Vest stated that rounds are down about 2,000 from last year, mostly due to weather.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
John Vest stated that tournament bookings are about $200,000 for 2010, in contrast
to $150,000 for last year. EZ-Go has been out again this month checking and
repairing batteries, including 16 this week. Hopefully, by mid summer, all cart
batteries will have been replaced. He stated that this is a common problem at golf
courses, adding that two to three years years is normal for battery life. The monthly
special offer is continuing, bringing in about $5,000 in additional revenue. Demo day
on April 3rd turned out great, bringing in about $6,000 in revenue. Also, on April 3rd ,
there was a club drive for junior golf. They received three sets of clubs, but none
was useable. Mike and Rich in the golf shop held a three day clinic for the kids
during spring break. The Get Golf Ready program (five group lessons for $99)
already has 16 people signed up for the first session, whereas last year they had a
total of 20 people for all the sessions.
There has been a loss of cart revenue due to the weather and the imposition of a
cart path only rule on wet days. Some senior events have been canceled due to
- 3 -
Golf Commission Minutes - Wednesday, April 21, 2010",GolfCommission/2010-04-21.pdf
GolfCommission,2010-04-21,4,"better prices at other courses. Chair Sullwold asked if Mr. Vest felt that we needed
to change any rates and he stated that he wishes he had the ability to negotiate
rates with customers. Commissioner Gammell stated that she believed that City
Council had given the Pro Shop the power to negotiate, but Chair Sullwold believes
that this recommendation was never formally approved. Commissioner Gaul
inquired whether the Shop has the authority to offer special prices. Chair Sullwold
responded that specials are allowed only if the rate offered is already established in
the Point-of-Sale system. John Vest stated that they are reaching out to local senior
groups, offering them special rates to the extent permitted. Chair Sullwold asked if a
letter should be written to the City Council requesting flexibility for the General
Manager to offer such specials. The Commission members agreed to this.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated that we have received three inches of rain this month. On the
positive side, the excessive rain is bringing back some of the redwood trees that
previously appeared to be dying. The greens on the North course will be aerified on
May 3 and 4. A new sewer pump has been installed at the North course restroom
area. Daisies had been sprayed on the North course in the beginning of the month,
and the South course and Mif will be sprayed when there is break in the weather.
They are waiting for a break in the weather to repair the pot holes in the road leading
into the parking lot. All the ballwashers were removed from the course and cleaned
and repainted.
John Vest stated that they have already had lots of positive feedback from the
Commuters Tournament.
5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated that one of the Alameda juniors, Carlos Briones, is only two
shots off the lead at the Commuters after the first weekend. Unfortunately, none of
the junior girls made the cut. The junior tournament during spring break was a
success, including the putting and chipping tournament. The price of the memorial
benches has not been set as they are waiting for shipping costs.
5-D Golf Complex Restaurant Report, Jim's on the Course
John Vest stated that the only feedback he has received is regarding the hours of
the shack and the operation of the cart. Commissioner Gaul stated that the service
has improved.
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Commissioner Gammell stated that the Golf Shop is running a Masters Special,
which includes green fees, cart and complimentary bucket of balls for $35.00. It
- 4 -
Golf Commission Minutes - Wednesday, April 21, 2010",GolfCommission/2010-04-21.pdf
GolfCommission,2010-04-21,5,"until there is some resolution about the future of the Golf Complex in general.
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for March 2010 of $5,842. The year-to-date total to
the General Fund is $80,909.00 for FY 2009/10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations
Update on Golf Complex Finances
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:40 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 5 -
Golf Commission Minutes - Wednesday, April 21, 2010",GolfCommission/2010-04-21.pdf
GolfCommission,2010-05-19,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, May 19, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:30 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Vice Chair Bill
Schmitz, and Commissioner Betsy Gammell
Absent:
Secretary Jeff Wood
Staff:
General Manager John Vest, and Superintendent Matt Wisely
Also Present:
None
1-B
APPROVAL OF MINUTES
The Minutes of April 21, 2010 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
AGENDA ITEMS
4-A
Status Report on Long Term Lease and Mif Albright Negotiations
Chair Sullwold reported on a visit the previous week from the president of the
Wadsworth Foundation, Leon McNair, and two of his colleagues -- golf course
architect Bob Lohman and Tim Miles, who runs a company that manages and runs
golf courses and acts as a consultant to Wadsworth. They came out to evaluate the
Mif Albright course to see if it would be a course the Foundation would be interested
in supporting. They were very enthusiastic about the Alameda Junior Golf
Association (""AJGA"") business plan to operate the course, and made a firm offer to
- 1 -
Golf Commission Minutes - Wednesday, May 19, 2010",GolfCommission/2010-05-19.pdf
GolfCommission,2010-05-19,2,"assist with capital improvements. They estimated that necessary capital
improvements would cost between $400,000 and $600,000, and offered to donate
$250,000 cash toward that capital improvement goal. They also committed that their
partners -- approximately 40 golf businesses -- would provide services at cost or for
free to help with the renewal of the course. In return, they want quarterly reports
showing the usage of the facility by demographic, and $100,000 from the City of
$100,000 to demonstrate its commitment to the project.
Mr. McNair made this offer at a meeting at City Hall on May 11, attended by Mayor
Bev Johnson, Councilmember Doug deHaan, Interim City Manager Ann Marie
Gallant, Recreation and Parks Director Dale Lillard, the City's golf consultant, Dave
Sams, and, on behalf of the Alameda Junior Golf Association, Norma
Arnerich, Joe Van Winkle, Tony Corica and Jane Sullwold. Unfortunately, no one
from the City even thanked the Wadsworth people for making such a generous offer.
Instead, Tony Corica reported, the Mayor immediately asked Mr. McNair what the
Foundation would do in the future to sustain Mif operations. He reponded that the
Foundation believes that the recommended capital improvements will result in a
viable, self-sustaining operation under the plan put forward by AJGA. At that point
no one from the City suggested that the $100,000 would be forthcoming, or, indeed,
expressed any interest at all in the generous offer from Wadsworth.
Tony Corica suggested that the Golf Commission ask the City Council to authorize a
payment of $100,000 from the Golf Enterprise Fund in order to qualify for the
Wadsworth grant. Commissioner Gaul asked what Wadsworth expected in terms of
a long term lease to AJGA, and Mr. Corica stated that they did not require any
particular lease term.
Commissioner Gammell moved that the Golf Commission prepare a letter to the City
Council with a copy to the Interim City Manager recommending that the City
authorize $100,000 from the Golf Enterprise Fund to be put forward to acquire a
$250,000 grant plus in kind services from Wadsworth Foundation for capital
improvements for the Mif Albright Course. Vice Chair Schmitz seconded the motion,
and it passed unanimously. Chair Sullwold offered to draft the letter, and called a
special meeting on Wednesday, May 26, 2010 at 6:30 p.m. to finalize it.
Commissioner Schmitz asked whose court is the ball in at this time. Tony Corica
stated that, although the City did not commit the $100,000, the Foundation did not
withdraw its offer.
Apparently nothing has been done to date regarding the City's negotiations with
KemperSports for a long-term lease of the rest of the Golf Complex, despite City
Council's motion on March 16 authorizing that those negotiations commence. Chair
Sullwold expressed her concern that if negotiations are dragged out until the next
rainy season, the Enterprise Fund could be fully exhausted before a contract is
reached, and then Kemper would have a very substantial bargaining advantage
--
the City might be forced to accept any terms that Kemper offered in order to avoid
any ""subsidization"" of golf. Bob Sullwold suggested that the Golf Commission draft a
- 2 -
Golf Commission Minutes - Wednesday, May 19, 2010",GolfCommission/2010-05-19.pdf
GolfCommission,2010-05-19,3,"letter to the City Council regarding moving forward with this issue. The Commission
decided to take up that issue at its meeting on June 16.
4-B
Update on Golf Complex Finances
Bob Sullwold stated April had more rounds and revenue than March; however,
rounds and revenue in April 2010 were lower than April 2009. The financials
showed a loss of $72,000 and a draw down of the Enterprise Fund of $171,000, of
which $94,000 is payment to the City. Year to date, finances are roughly the same
as last year. On the revenue side, the revenue for the for first nine months is down
by $283,000, but the expenses were also down by $278,000. Green fees were
down $130,000, monthly passes were down $38,000 and golf shop revenue was
down $92,000. On the expense side, labor costs are down by $400,000 and should
continue to decline.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
Bruce Perez has been hired as an assistant. Mike Winkenbach has been reaching
out to tournament groups that did not rebook this year, and was told that most of
those groups canceled their tournaments because of the economy. So far this year,
we have $240,000 in tournaments booked (the annual budget is $290,000). The first
week of May, the shop ran a special package for Cinco de Mayo that included the
players' first beer, and had over 100 participants. The Get Golf Ready program is
running well, with a lot of interest. The shop is addressing the perenial issue of
players jumping courses and holes.
5-B
Golf Complex Maintenance activities report by Matt Wisely
The North greens were aerified two weeks ago and are healing rapidly. Aerification
of the tees is being done on an ongoing basis. The filter on the North Pump Station
needs to be replaced at a cost of approximately $25,000. Kemper received a
$12,500 quote to repair the asphalt on the entry road and the parking lot, which
should be proceeding shortly. Approximately $15,000 has been spent on equipment
repair in the past two months. A greens mower broke down altogether, and the City
agreed to lease a new mower.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
An adult-junior tournament was held last Saturday. June 22 and 23 will be the East
Bay Junior Tournament.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
- 3 -
Golf Commission Minutes - Wednesday, May 19, 2010",GolfCommission/2010-05-19.pdf
GolfCommission,2010-05-19,4,"6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
The Nine and Wine Special is still going on Tuesdays at 5:30 for $25.00 per person:
play nine holes and receive your first glass of wine. During the month of May, then
Complex is running a special called Wacky Wednesday for seniors: $30.00 includes
green fees, a cart and a bucket of balls.
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for April 2010 of $7,366. The year-to-date total to the
General Fund is $88,275.00 for FY 2009/10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission Recommendations
Update on Golf Complex Finances
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:10 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- -4 -
Golf Commission Minutes - Wednesday, May 19, 2010",GolfCommission/2010-05-19.pdf
GolfCommission,2010-06-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, June 16, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:31 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Vice Chair Bill Schmitz, Secretary
Jeff Wood, Commissioner Ray Gaul, and Commissioner
Betsy Gammell
Absent:
None
Staff:
General Manager John Vest and Superintendent Matt
Wisely
Also Present:
None
1-B
APPROVAL OF MINUTES
The Minutes of May 19, 2010 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated that she attended the City Council meeting on June 1, 2010 to
enter the Golf Commission's letter of May 29, 2010 to Council into the record. She
advised Council that the Alameda Junior Golf Association had, late that afternoon,
received a memo from David Sams, the City's consultant, analyzing the plan for non-
profit operation of the Mif Albright course, and further advised that a detailed
response to the memo would be prepared.
- 1
Golf Commission Minutes - Wednesday, June 16, 2010",GolfCommission/2010-06-16.pdf
GolfCommission,2010-06-16,2,"4
AGENDA ITEMS
4-A
Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations
In response to a question from Chair Sullwold, John Vest advised that Kemper had
submitted its proposals to the City for operation of the Golf Complex in early June.
Chair Sullwold presented a draft letter to City Council with Golf Commission
recommendations regarding the long term lease. Several suggestions were made
for additions and changes to the draft. Vice Chair Schmitz moved and
Commissioner Gaul seconded that Chair Sullwold be authorized to finalize the letter
with the changes that were discussed and send it to City Council. The motion
passed unanimously.
4-B
Update on Golf Complex Finances
After Bob Sullwold stated that the Commission had not received the City's financial
information, John Vest advised that they had been received late and were put on the
table before the meeting. The problem was that the reports showed a negative
number under the expense category for services, which required investigation. The
Finance Department eventually determined that the City had funded Kemper twice in
one month instead of over two months as should have been done. Bob Sullwold
took a quick look at the reports and advised that the cash balance of the Golf
Enterprise Fund, which had been reported as slightly below $500,000 at the end of
April, was now, as a result of this accounting entry, over $1 million at the end of May.
He advised that the Golf Commission will probably never know the actual amount
available in that account because of the peculiar mix of cash and accrual accounting
methods used by the City's Finance Department, and because the Finance
Department apparently does not book expenses when they are received.
Regarding the rounds analysis, Mr. Sullwold stated that 1,500 more rounds were
played on the Jack Clark course in May than in April, and 700 more than were
played last May. John Vest stated that the greens on the Fry course were aerified in
May, decreasing play on that course, and specials had been run on the Clark course
during certain times, which further increased play there. On all three courses rounds
were up compared to the previous month. The Clark course rounds were up
compared to last year, the Fry course rounds were down and the Mif was not open
all of May last year, so there is no comparison. Year to date, on the Fry course,
rounds are down by 15.5%, revenue is down by 12.75%; on the Clark course,
rounds are down 8.74% and revenue is down by 4.8%.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
- 2 -
Golf Commission Minutes - Wednesday, June 16, 2010",GolfCommission/2010-06-16.pdf
GolfCommission,2010-06-16,3,"John Vest stated that annual rounds are down due to weather. Rounds are still
down in June, but only by about 200 compared to last year, with corresponding
revenue down about $4,000. Monthly pass and golf cart sales are similar to last
year. Mr. Vest and Mike Winkenbach attended a regional sales and marketing
summit with other courses in the area. They are reaching out to leagues with
promotional rates. Golf Now last year brought in $19,000 in May and is up $46,000
year to date.
The Cleveland Tech Van was supposed to be here last Friday, but it had broken
down. The rep still came out and sales were about $3,000. There will be a
Callaway Demo Day this coming Sunday from 11:00 to 3:00.
East Bay Juniors is coming up, so they are running shotgun specials in the afternoon
to increase play on both courses.
107 guests took advantage of the Cinco de Mayo special, generating about $4,000
in revenue. Wacky Wednesdays have generated $3,000 in revenue.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated that the asphalt work on the entryway and the potholes in the
parking lot has been completed. The filter on the north pump station has been
replaced. They are waiting for the lease documents for the greens mower to be
signed by the City's legal department. The Clark greens were verticut today and the
Fry greens will be done tomorrow. The dead trees in the front of the pro shop are
going to come down, and the tree on the 9th hole of the Fry course in honor of Paul
Scates is going to be replaced. He will plant some low maintenance shrubbery on
the cart turnarounds on various holes.
Commissioner Gammell asked about the fence on the driving range and John Vest
that the parts are still on order. She also asked about the fence by the fire tower on
the 2nd hole of the Fry course, which is in terrible condition. Chair Sullwold
requested that the women's restrooms be thoroughly cleaned before the Alameda
Women's Golf Club Invitational tournament on July 29.
5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated that they have 247 confirmed players for the East Bay Junior
Championship to be held next Tuesday and Wednesday. She complimented Mike
Winkenbach on keeping her up to date with all the players. She stated that she met
with Shane Balfour, Executive Director of Nor Cal Juniors, and he offered any help
that he could provide. Last Monday, a junior tournament was held which included
hitting range balls and a putting tournament.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
- 3 -
Golf Commission Minutes - Wednesday, June 16, 2010",GolfCommission/2010-06-16.pdf
GolfCommission,2010-06-16,4,"6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Commissioner Gammell stated that June is women's golf month and all women's
apparel in the golf shop will have discounts of up to 30% off. Also, tomorrow, there
will be a complimentary short game clinic at the driving range. The women's golf
month promotion will be green fees, cart and small bucket of range balls for $35.00,
valid Monday through Friday after 10:00 AM. Also, there is a similar promotion for
Father's Day running through the month of June.
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
Secretary Jeff Wood stated that the police should always be called if there are
situations at the golf course regarding unruly guests.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for May 2010 of $11,923. The year-to-date total to
the General Fund is $99,568.00 for FY 2009/10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission
Update on Golf Complex Finances
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:45 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 4 -
Golf Commission Minutes - Wednesday, June 16, 2010",GolfCommission/2010-06-16.pdf
GolfCommission,2010-07-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, July 21, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:35 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Secretary Jeff Wood, Commissioner
Ray Gaul, and Commissioner Betsy Gammell
Absent:
Vice Chair Bill Schmitz
Staff:
General Manager John Vest and Superintendent Matt
Wisely
Also Present:
None
1-B
APPROVAL OF MINUTES
The Minutes of June 16, 2010 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold met with Joe VanWinkle, Tony Corica, Ann Marie Gallant and Dale
Lillard on July 6, 2010 regarding the Alameda Junior Golf Association business plan
for operation of the Mif Albright Course. The impression they received from Ms.
Gallant was that it was unwise for them to push for an agreement to be reached
between the City and AJGA. Ms. Gallant suggested that they wait until after the
election or possibly January 2011. Ms. Gallant indicated that she had asked
Kemper Sports to respond to five scenarios, but could not remember the scenarios
at that time. Chair Sullwold received an email from Mr. Lillard the following day
explaining the five scenarios as follows:
1. A 36-hole renovation with the Mif to remain open operated by a non-profit.
- 1 -
Golf Commission Minutes - Wednesday, July 21, 2010",GolfCommission/2010-07-21.pdf
GolfCommission,2010-07-21,2,"2. A 36-hole renovation with the Mif closed.
3. A 27-hole renovation (3 nines) with the Mif being operated by a non-profit.
4.
A 27-hole renovation (3 nines) with the Mif closed.
5. A 27-hole renovation (3 nines) plus a new nine hole short course with the Mif
closed.
Per John Vest, Kemper has submitted responses to three of the scenarios, but has
not yet completed the remaining two. These scenarios were puzzling because they
seem inconsistent with the direction given by the City Council at their meeting of
March 16, 2010. Chair Sullwold read aloud a portion of the minutes from that
meeting: ""Councilmember Matarrese moved approval of negotiating with both
parties with the understanding that components are needed for a par 3, driving
range, and two 18-hole championship courses; stated the starting point would be
two 18-hole courses and looking for financial feasibility; direction is to come back
with a business term sheet based on the starting point, incorporating the non-profit
aspect for operating the par 3 and working backwards from there."" The motion was
passed 4-0, with Councilmember Tam abstaining.
At this point, two gentlemen entered the meeting. Chair Sullwold informed them
what the Commission was discussing at that point. Joshua Sherman asked what the
status was of the Mif Albright course. Joe Van Winkle gave a synopsis regarding
what had transpired since the inception of the proposal for a non-profit to operate the
course. Mr. Sherman then asked when the deadline was for responding to the RFP
and Chair Sullwold responded that it had been in the fall of 2009.
4
AGENDA ITEMS
4-A Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations
See Commission Communications
4-B
Update on Golf Complex Finances
Bob Sullwold stated that total rounds were up in June from May, but the rounds on
the Fry course were down 500 rounds from the previous year. For the fiscal year,
net income from operations was $759,000 and net cash was $724,000. Payments
to the City for the fiscal year were $889,000. The drawdown on the Enterprise Fund
was $292,000, leaving a balance of $937,000. There was a decline on the Clark
Course this year compared to last year of about 15% and on the Fry Course a
decline of about 8%. This year, there have been 44 rain days compared to 30 rain
days in the same period last year. Revenue from operations was down about 10%
this year compared to last. The largest decline was in golf shop sales which were
down about 27%. John Vest stated that some of the decline could be due to the golf
cart situation and the rough mower constantly breaking down.
- 2 -
Golf Commission Minutes - Wednesday, July 21, 2010",GolfCommission/2010-07-21.pdf
GolfCommission,2010-07-21,3,"5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
John Vest stated that the golf cart situation has been a challenge. 80% of the
batteries have swapped out, and more chargers have also been changed. EZ-Go
is
out here on a consistent basis. He also stated that he has been investigating if we
can possibly swap out the carts earlier. The screen has been placed on the wall
near the fire tower. The fence on the driving range has still not be replaced, due to
the material not being available. Golf Now has generated about $93,000 in sales
this year compared to $54,000 in the same period last year. 479 people have
responded to the survey that was sent out. There was a question as to when the
juniors are eligible to play for $1.00, and he stated that they are able to play after
noon. The golf shop is running a twilight special, which is normally 2:00 p.m. this
time of year. For the month of July, for residents, twilight is 12:00 p.m., and for non-
residents, it is 1:00 p.m.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated that sand is going to added to the bunkers, and potholes will be
filled on the dirt cart paths. Topdressing was completed on the Fry course last
week, and the Clark course will be done next week. The new greens mower has
been received, though there are some issues regarding the reels, so Toro is coming
out to assist them with the operation. Dead pine trees have been removed on the
Clark course, including the tree in front of the pro shop. Matt also stated that one of
his staff members has been assigned fulltime responsibility for landscaping in the
areas around the pro shop, driving range and restaurant. The rough mowing units
are being repaired on a daily basis, so he has been looking with limited success for
used equipment for sale in this area. Uniforms have been ordered for the
maintenance staff. The crew has recently power-washed the restrooms on the
courses, and they will look into replacing the mirror and the tank cover in the
restroom at the 13th tee of the Fry course.
5-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Chair Sullwold was asked by Mrs. Arnerich to thank the crew for the fence cover by
the firetower and also to thank the Kemper staff for their contribution to the East Bay
Junior event, including all the service clubs. Commissioner Gammell stated that the
tournament today had 47 players.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERSI REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
- 3 -
Golf Commission Minutes - Wednesday, July 21, 2010",GolfCommission/2010-07-21.pdf
GolfCommission,2010-07-21,4,"Commissioner Gammell stated that Wacky Wednesdays are back for the seniors,
with 90 players signing up this month. The ""nine and wine"" special is still running for
the summer, which is $25.00 for nine holes including a drink. Get Golf Ready
continues to offer five group lessons for $99. Wilson is having a demo day this
Saturday from 10:00 a.m. to 2:00 p.m. Chuck Corica Gift certificates are available
through the website.
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for June 2010 of $9,830. The year-to-date total to the
General Fund is $109,398.00 for FY 2009/10.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission
Update on Golf Complex Finances
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:52 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- -4 -
Golf Commission Minutes - Wednesday, July 21, 2010",GolfCommission/2010-07-21.pdf
GolfCommission,2010-08-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, August 18, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Vice Chair Bill
Schmitz, and Commissioner Betsy Gammell
Absent:
Commissioner Jeff Wood
Staff:
John Vest, General Manager
Also Present:
None
1-B
APPROVAL OF MINUTES
The Minutes of July 21, 2010 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated that she had invited Recreation and Parks Director Dale Lillard
and/or Interim City Manager Ann Marie Gallant attend tonight's meeting to answer
questions about the fiscal year 2010/2011 budget for the Golf Complex, but both
were unavailable. Ann Marie said that she would attend the September Golf
Commission meeting.
- 1
Golf Commission Minutes - Wednesday, August 18, 2010",GolfCommission/2010-08-18.pdf
GolfCommission,2010-08-18,2,"4
AGENDA ITEMS
4-A
Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations
Chair Sullwold said she had been advised that face-to-face negotiations between the
City and KemperSports will finally commence at the end of August, five and one-half
months after City Council gave direction to do so.
4-B
Update on Golf Complex Finances
Chair Sullwold stated that rounds and revenues on all three courses increased in
July compared to June. Compared to July 2009, Fry rounds were lower but
revenues were similar; Clark rounds were similar, but revenue was lower; and on the
Mif Albright course, both rounds and revenues were lower.
The City's financial reports that were supplied to the Golf Commission in July
showed that the Enterprise fund balance as of June 30, 2010, was $937,961.26.
The reports produced this month, however, showed that, as of July 1, 2010, the fund
balance was $813,878.38, a difference of nearly $125,000 in one day. This is one of
the anamolies that the Golf Commission hopes will be explained by Ms. Gallant at
the September meeting. Chair Sullwold pointed out some other issues, including the
fact that the budget for the past fiscal year that ended June 30, 2009, is completely
different in the two sets of financial reports provided to the Golf Commission in July
and August.
4-C Presentation on 2010/2011 Budget
Joe Van Winkle stated that the 2010/2011 budget was listed on the City Council
agenda for July 27, 2010, under the City Manager's Report. It is not clear whether
Council approved the budget because the minutes of that meeting are not yet
available. The budget was that was presented to the City Council is different from
the one that is included in the City's financial reports to the Golf Commission for this
meeting. Chair Sullwold stated that both budgets appear to reflect an increase in
revenue on both the Fry and Clark courses, but they project a substantial decrease
in revenue on the Mif with no explanation. Both budgets also show an increase in
services compared to the previous fiscal year, with no explanation. Both also show
payments to the City of $202,220 for payment in lieu of taxes but nothing for return
on investments. The budget that was presented to the Council show payments of
$105,000 for surcharge, and the budget that was attached to the Golf Commission
agenda shows $171,960 for surcharge. Both budgets show transfers to funds other
than the General Fund in the amount of $159,130 The budget that the Council
received described these funds as Island City Maint 84-2 Zone 5 ($13,120), Capital
Improvement Administration ($15,000), and Deck FVC 2008 Refinance Project COP
($131,010). It is not clear what these items represent. All of these issues will be
addressed next month.
2 -
Golf Commission Minutes - Wednesday, August 18, 2010",GolfCommission/2010-08-18.pdf
GolfCommission,2010-08-18,3,"5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
John Vest stated that the cart barn was broken into on Thursday night. Seven carts
were taken out of the barn. All but two carts have been repaired and are back up
and running. One cart is missing from the property. The police were notified and a
report has been filed. The fence that the vandals got in through has been repaired.
Over 200 tournament rounds were played last Saturday. John praised Mike
Winkenbach for generating over $42,000 in tournament round revenue recently.
Kemper has been aggressive in negotiating with league play representatives, letting
them know they could work with them in regards to green fees, which could generate
over $30,000 over 800 rounds through the end of the year. A lot of the dead stock
merchandise has been sold at discounted prices. Promotional rates are being
loaded into Golf Now. An electrician is coming out to see if both cart barns can be
turned on at the same time, to hopefully alleviate any future problems with the carts
not being charged.
5-B
Golf Complex Maintenance activities report by John Vest
John Vest stated that a Toro rough mowing unit has been ordered and should be
here in about four weeks. We continue, however, to spend about $7,000 on
equipment repairs. Matt Wisely is still looking to replace the mechanic.
5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
The Junior Golf Club had their final Wednesday tournament last week. A
tournament will be held on August 28 on the Mif Albright Course to introduce new
juniors to the game. The Jack Clark Invitational tournament will be held on
September 20.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
Commissioner Gammell shared the Summer Specials. On Tuesdays, the special
includes $25.00 green fees with cart between 10:00 AM and 2:00 PM; Wacky
Wednesdays for seniors is $30.00 which includes green fees, power cart and range
balls (must be 52 or older to qualify for this rate); and Early Bird Fridays includes
green fees and power carts for $30.00 (valid before 9:00 AM on Fridays in August).
John Vest also stated that a Tech Van will be here next Friday. The $25.00 Tuesday
special generated an extra $4,000 in revenue.
- 3 -
Golf Commission Minutes - Wednesday, August 18, 2010",GolfCommission/2010-08-18.pdf
GolfCommission,2010-08-18,4,"6-B Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Joe Van Winkle asked whether there is a management report on the results of the
about the golfer surveys that have been conducted recently. John Vest stated that a
report has recently been forwarded to Dale Lillard and Ann Marie Gallant; John will
investigate whether a copy can be provided to Joe. Joe also asked about whether a
management report has been generated from the point-of-sale system regarding the
amounts of resident versus non-resident play. John said that no such report is
created on a regular basis, but that he would determine what would be involved in
generating that type of report. John advised that new promotions are being coded
differently so they can be tracked on a better basis, and email addresses are being
captured for future promotions.
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for July 2010 of $11,392. The year-to-date total to
the General Fund is $11,392 for FY 2010/2011.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission Recommendations
Presentation on 2010-2011 Fiscal Year Budget
Update on Golf Complex Finances
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:28 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 4 -
Golf Commission Minutes - Wednesday, August 18, 2010",GolfCommission/2010-08-18.pdf
GolfCommission,2010-09-22,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, September 22, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the special meeting to order at 6:34 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Vice
Chair Bill Schmitz, and Commissioner Betsy Gammell
Absent:
Commissioner Jeff Wood
Staff:
General Manager John Vest, Superintendent Matt Wisely
Also Present:
Interim City Manager Ann Marie Gallant
1-B
APPROVAL OF MINUTES
The Minutes of August 18, 2010 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
AGENDA ITEMS
4-A
Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations
Interim City Manager Ann Marie Gallant reported that the City has asked Kemper for
additional information from regarding five possible scenarios for the Golf Complex,
and will start narrowing them down tomorrow morning. She expects that the
business points will be finalized by the end of October. An oral report in her City
Manager Communications should be provided to City Council by the first meeting in
- 1 -
Golf Commission Minutes - Wednesday, September 22, 2010",GolfCommission/2010-09-22.pdf
GolfCommission,2010-09-22,2,"November, at which time she will disclose Kemper's proposals on each of the five
scenarios. Ms. Gallant also stated that they are evaluating and working with Jim's
on the Course regarding how it will affect the restaurant lease. She indicated that
the City is currently negotiating with Kemper to run and maintain the Mif Albright
course because Ms. Gallant believes a lease to the Alameda Junior Golf Association
might be problematic to administer, and because she believes that AJGA could still
do fund-raising for the Mif, even if it is being operated by Kemper.
Chair Sullwold asked Ms. Gallant if the five scenarios Dale Lillard identified several
month ago were the correct ones, and Ms. Gallant said yes, with a small variation to
one of them. Chair Sullwold noted that only one scenario is consistent with the City
Council's resolution of March 16, 2010. Chair Sullwold asked if the City had
surveyed the golf community regarding what was wanted, which was part of the City
Council's resolution. Ms. Gallant stated that they have not at this point, but are
considering it.
Chair Sullwold stated that she has seen documents showing that most of the land of
the Mif Albright Course was the subject of an eminent domain action to acquire land
for use as Alameda public parks. Some of the land was purchased from the Port of
Oakland and was purchased with the understanding that it would be used as
Alameda public parks. Ms. Gallant stated that is a major factor as they move
forward with the recommendations of the analysis of these options. She has spoken
with the City Attorney regarding this and they are evaluating it.
Bob Wood asked Ms. Gallant what the City's position is regarding the $100,000 that
the Wadsworth Foundation asked the City to commit. Ms. Gallant stated that it has
not been considered by the City Council, but preliminary feedback is there is no
opposition at this time.
4-B Presentation on 2010/2011 Budget
Ms. Gallant explained that, on August 31, 2010, cash in the bank totalled $971,000,
which is almost $200,000 more than they expected. Before the start of Kemper's
interim management contract, the parties projected that the City would save about
$350,000, but the actual savings exceed $400,000 in personnel costs alone.
Bob Sullwold asked Ms. Gallant to explain why the City's Cash Flow Statement as of
June 30, 2010 Run #1 ""UNAUDITED"" showed a $937,961.26 cash balance as of
June 30, 2010, while the Cash Flow Statement as of August 31, 2010 showed a
beginning cash balance on July 1, 2010 of $813,878.38, an overnight difference of
about $125,000. Ms. Gallant stated that the balance on June 30, 2010 did not
reflect any audit adjustments, which are made once a year when the books are
closed. The preliminary audit adjustments were booked at 12:01 a.m. on July 1,
2010, which explains the $125,000 difference, but remain subject to further change
before the final audit is completed in December.
- 2 -
Golf Commission Minutes - Wednesday, September 22, 2010",GolfCommission/2010-09-22.pdf
GolfCommission,2010-09-22,3,"Bob Sullwold asked about the item on the August 31, 2010 Cash Flow Statement
entitled ""Reversal of Investments Market Value Investments"". According to Ms.
Gallant, a new Gadsby requirement was imposed three or four years ago, requiring
the City to book the amount of any investment loss even though the investment was
not actually liquidated.
Chair Sullwold asked how the budget projections regarding rounds and revenues
were derived, noting that the Mif Albright course shows projections for 2010/2011 of
$55,000 in revenue, whereas actual revenue for the Mif in 2009/2010 was $91,000.
Ms. Gallant stated that she was not involved in these projections and did not know
how the figures were obtained, but will look into it and come back next month to
clarify. Along these same lines, Mr. Sullwold noted that the budget projects an
increase in revenue on the Fry and Clark courses. Mr. Sullwold inquired if the
$42,000 in expenses for ""personnel services"" was for Mr. Lillard's compensation;
Ms. Gallant stated that a portion was for Mr. Lillard and she will find out where the
balance goes. (It later emerged that the entire $42,000 is likely to represent Mr.
Lillard's compensation paid out of the Golf Complex budget.) Mr. Sullwold asked
about how much of the $2,629,270 in contractual services is payment to Kemper.
Ms. Gallant stated that the amount is for all maintenance and operations of the Golf
Complex, so the entire amount reflects Kemper payments. While the City is required
to report payments to Kemper this way, Ms. Gallant stated that the City could
prepare a spreadsheet breaking down, on a quarterly basis, what the contractual
service figure encompasses, including labor costs, outside services, supplies, etc.
Chair Sullwold asked about the difference in figures on pages 74 and 177 of the
budget: ""expenditures by major category"" for 2010-2011 is $916,045 under ""fixed
charges"" on page 74, whereas the ""fixed charges"" in the ""expenditure summary"" for
the Golf Complex under the Recreation and Parks budget are $931,045 (page 177).
Ms. Gallant stated that it was an input error. Chair Sullwold why the budget shows
the Golf Complex paying the PILOT and not ROI, and Ms. Gallant stated that the
ROI has been eliminated. Chair Sullwold asked about the Island City Maint 84-2
Zone 5 (page 58). Ms. Gallant that she would find out exactly what that is, but
believes it has something to do with the Public Works Department. Ms. Gallant was
also asked about the Capital Improvements Administration and she stated that is
Public Works overhead. Chair Sullwold noted that the Golf Complex may be
charged more for Public Works overhead than for actual services provided by the
Public Works Department.
Ms. Gallant addressed the line item for Debt Service 2008 Refinance Project COP
(page 66), which more than doubled to $131,000 in 2010-2011 from the $53,610
assessed in 2009-2010. She explained that the City was experiencing a serious
cash flow problem in 2008 and decided to refinance debt in order to reduce the hit
that year on the general fund for debt service. The existing Golf Complex debt for
renovation of the driving range more than ten years ago was wrapped into an overall
refinancing that included the Library and Police Station. Unfortunately, while the
refinancing had a very positive effect on 2008 obligations, it was structured to
balloon upwards in each succeeding year. When Ms. Gallant found out about the
- 3 -
Golf Commission Minutes - Wednesday, September 22, 2010",GolfCommission/2010-09-22.pdf
GolfCommission,2010-09-22,4,"deal, she attempted to arrange to pay off the debt in full to avoid substantial
increases in future years, but learned that the deal that had been reached precluded
prepayment. Consequently, we can expect an even greater assessment in this
category for 2011-2012.
Chair Sullwold asked about the cost allocation and Ms. Gallant stated that there was
no change to the Golf Complex from the prior year, despite the fact that Kemper
does not draw upon City services to the same extent as when the Golf Complex was
operated entirely by City personnel.
Ms. Gallant concluded by noting that the budget for fiscal year 2010-2011 projects
that revenues will exceed expenditures, and that there will be no draw down on the
Golf Complex Enterprise Fund to pay ordinary operating expenses.
4-C Update on Golf Complex Finances
Bob Sullwold stated that rounds on both the Fry and Clark were lower in August
2010 than in July 2010, and lower than in August 2009. Rounds and revenue on the
Mif were higher in August than in July, but lower than August 2009. Comparing the
first two months of fiscal year 2010-2011 with the same period last year, rounds and
revenue on all three courses have declined, rounds by a total of 3,100, revenue by a
total of $28,578. Financial results year to date for the first two months of the fiscal
year report the operating income as $189,096 and the positive cash flow as
$157,358, although the financial statements from the City for the past two months
show no transfers to other funds. The Kemper reports provided to the City for the
month of July 2010 show a profit of $129,084, and for calendar year to date of
$389,028.
Ms. Gallant was asked why the financial report for August 2010 shows $8,015 for
restaurant concession income, but the year-to-date total is zero; she had no
explanation.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
John Vest stated that a demo day in September brought in about $3,000 in
merchandise revenue. As of yesterday, September 21, 2010, merchandise revenue
is $23,000 compared to $16,000 prior year. Overall revenue so far this month is
about $247,000. Cart revenue is down about $7,000 compared to same prior last
year. Tournament rounds have increased. Other courses in the area are running
similar promotions. The cart issue has been addressed due to the new electric work
in the cart barn, so the carts are being charged at all times. So far, about 400 out of
720 batteries have been changed out.
Wacky Wednesdays has been bringing back some of the seniors that have played
elsewhere, generating 212 rounds and $6,000 in revenue to date this month. The
- 4 -
Golf Commission Minutes - Wednesday, September 22, 2010",GolfCommission/2010-09-22.pdf
GolfCommission,2010-09-22,5,"special Tuesday promotion for $100 per foursome has generated about $2,700 in
revenue to date. The competition remains stiff, however, with other competive
courses matching our promotional rates.
5-B
Golf Complex Maintenance activities report by Matt Wisely
Matt Wisely stated that we have received our new mower and have renovated the
old one. He has hired a new maintenance worker, and has made a job offer to a
mechanic who is currently out of the country. Regular deep core aerification will not
be done this fall; instead aerification will be done on a much a smaller scale.
Unfortunately, several greens on the Clark course were accidentally ""scalped""
recently. Tree trimming is currently in progress.
5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich informed Matt Wisely about a tree planting ceremony for a
deceased golfer coming up in the near future. Although the final figures are not yet
in, the Jack Clark Invitational Tournament was a success even though there were
only 14 teams this year. She thanked the Golf Complex staff for having the course
in nice shape for the event.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
6-A
Marketing and Promotions, Commissioner Gammell
None
6-B
Maintenance, Buildings, Security, Albright Course and Driving Range,
Secretary Wood
None
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
-5 - -
Golf Commission Minutes - Wednesday, September 22, 2010",GolfCommission/2010-09-22.pdf
GolfCommission,2010-09-22,6,"9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing the surcharge payment in August 2010 was $11,107.00. The year-to-date
total to the General Fund is $22,499.00 for FY 2010/2011.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission Recommendations
Update on Golf Complex Finances
Election of Officers
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 8:47 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 6- -
Golf Commission Minutes - Wednesday, September 22, 2010",GolfCommission/2010-09-22.pdf
GolfCommission,2010-10-20,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, October 20, 2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul,
Vice Chair Bill Schmitz, Commissioner Betsy Gammell
and Secretary Jeff Wood
Absent:
None
Staff:
General Manager John Vest
1-B
APPROVAL OF MINUTES
The Minutes of September 22, 2010 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
AGENDA ITEMS
4-A
Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations
Chair Sullwold stated that the October 19 Council Referral by Vice Mayor Doug
deHaan, recommending that the Mif Albright Course be leased to the Alameda
Junior Golf Association, and that $100,000 be advanced from the Golf Enterprise
Fund to match the grant from Wadsworth Golf Charities Foundation, ended up being
taken off calendar due to the illness of Councilmembers Marie Gilmore and Lena
Tam. Nevertheless, members of the audience, including Chair Sullwold, were
allowed to speak in favor of the referral. We still do not know when Interim City
1 -
Golf Commission Minutes - Wednesday, October 20, 2010",GolfCommission/2010-10-20.pdf
GolfCommission,2010-10-20,2,"Manager Ann Marie Gallant intends to present her recommendations regarding the
long-term lease to KemperSports.
4-B
Update on Golf Complex Finances
Bob Sullwold stated that rounds and revenues in September on all three courses
declined compared to the previous month and compared to the same month last
year. For the first three months of the fiscal year, rounds are down by 4,000 and
revenue is down by $36,000. According to the City financial statements, the current
balance in the Enterprise Fund is $806,557, but Bob is not confident of that number
in light of the way the City books charges against and other adjustments to that fund.
4-C
Election of Officers
Commissioner Gammell made a motion to hold off on electing new officers until a
later date, and Commissioner Schmitz seconded the motion. The motion passed
unanimously. The current officers will remain in office until an election is held, which
is expected to be sometime after the current uncertainties regarding operation of the
Golf Complex are resolved.
5
ORAL REPORTS
5-A
Golf Shop and Driving Range activities report by John Vest
John Vest stated that the Ryder Cup Special generated 270 rounds and over $8,000
in revenue. The Tuesday and Wednesday specials are still running well. Golf Now
continues to generate more rounds: year-to-date Golf Now revenue is $183,000,
which is $154,000 more than last year. The Pro Shop is running a late twilight
special after 3:00 p.m., which is $20.00 including a cart. A family promotion on the
Mif will offer greens fees for two adults and two kids plus two buckets of range balls
for $25.00. 91 new events were booked last month for the remainder of this year
and into next year, which will generate about $70,000 in revenue. The electrical
work has been completed on the cart barn, allowing all of the carts to be charged
simultaneously, but the carts are still having battery issues. The warranty on the
batteries has run out, after about 70% of the batteries were replaced.
5-B
Golf Complex Maintenance activities report by John Vest
A new mechanic has been hired and will start in November. A tree company will be
coming out to assess the trees on the two courses, as many branches have been
coming down recently.
5-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Matt Wisely has ordered five trees for upcoming tree planting ceremonies. The
Scates tree on Hole No. 9 on the Fry Course has been replaced. Three teams from
the ACCAL played here on Monday. Samantha Moyal shot a 66, Grace Na shot 67
- 2 -
Golf Commission Minutes - Wednesday, October 20, 2010",GolfCommission/2010-10-20.pdf
GolfCommission,2010-10-20,3,"and Carlie Childs shot a 68 for Alameda High. Their total team score was 367,
which is a team record.
5-D
Golf Complex Restaurant Report, Jim's on the Course
None
6.
COMMISSIONERS' REPORTS
None. The Golf Commission decided to eliminate Commissioner reports on
promotions and security issues from future agendas, as the information is always
included in John Vest's oral report. Also, it was decided to put the oral reports
ahead of the agenda items in future meetings so that Matt Wisely, who has to be at
work at an early hour, can get home at a reasonable time.
7.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
8.
OLD BUSINESS
None
9.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing the surcharge payment in September 2010 was $10,111.00. The year-to-
date total to the General Fund is $32,610.00 for FY 2010/2011.
10.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission Recommendations, if any
Update on Golf Complex Finances
11.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 6:57 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 3 -
Golf Commission Minutes - Wednesday, October 20, 2010",GolfCommission/2010-10-20.pdf
GolfCommission,2010-11-17,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, November 17,2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Bill Schmitz, Commissioner Betsy Gammell, and Commissioner
Jeff Wood
Absent:
None
Staff:
John Vest, General Manager
Also Present:
None
1-B
APPROVAL OF MINUTES
The Minutes of 10-20-10 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated: ""The City put on its agenda for a meeting approval of an
expenditure for a consultant to do a general park master plan, and they had snuck
in, without telling the Golf Commission anything about it, an addition to the work
order for this company, to survey all the trees on the Golf Complex, and to make a
report about what trees should be planted best suited to reclaimed water. And then
there was something about the sloughs, but it was really poorly worded and nobody
could really understand what it was. They imposed an expenditure of $7,800 for this
item for which they were going to charge the Golf Enterprise Fund. Well, I was
pretty outraged about it and I went down and made a fuss, and one of my few
accomplishments as a Golf Commissioner is that I got them to agree to not take it
out of the Golf Enterprise Fund. Instead they are going to take it out of Dale's Rec
1 -
Golf Commission Minutes - Wednesday, November 17, 2010",GolfCommission/2010-11-17.pdf
GolfCommission,2010-11-17,2,"and Park Fund [budget], which I thought was only appropriate. One of the
arguments I made to City Council was that we've been getting regular reports from
Matt about the trees here at the Golf Complex, and what other trees might be better
and what research we've been doing as to which trees should be replaced, and so I
reported that to Council, I said that I'm not sure this is even really necessary. Do
you know, John, if we have a master map of trees on the Golf Complex?""
John Vest stated: ""We found one book that was updated in 1996, that Matt came
across, that's the only book that I've seen. I looked through a ton of maps in there.
It was obviously a while ago, but it doesn't seem that detailed. We're still digging
around for more of that stuff."" Chair Sullwold asked, ""Is Matt creating some of this
stuff on his own?"" Norma Arnerich stated: ""I can't remember the year, but they had
a company come out, and actually put a mark on each tree, and each tree had a
number."" Chair Sullwold stated: ""But it does seem to me that, I don't know, the
words that kept coming up from Ann Marie, ""well, we're going to have to do this
eventually.' And I kept thinking, well, I'm not really sure we're going to have to do
this eventually, and I certainly don't think we should start from scratch. They finally
decided this company is going to do it, it's just not going to come out of the Golf
Enterprise Fund. And they took down my name and number to talk to me about it,
and obviously whatever book we have we should be able to give them so that they
don't have to reinvent the wheel on this.""
Norma Arnerich: ""I would say that the superintendent knows a lot about what trees
should be planted out here, and I certainly feel that whatever study is done, he
should be consulted. I've talked to him many times, and he seems to know pretty
well what would work out here and what won't."" Chair Sullwold: ""Which is exactly
how the mission was described for this consultant that they wanted to pay the
$8,000 for, so I didn't quite understand it."" John Vest: ""It was a study of what trees
would work out here."" Chair Sullwold: ""Survey all the trees and do some sort of
map and do a study as to what trees ought to be planted to replace those that are
here that are more tolerant of recycled water, and then this extremely badly phrased
item about the sloughs, that didn't make any logical sense to me. The guy was very
nice, I met him after the meeting, but nevertheless, I managed to convince them not
to charge us for that.""
4
ORAL REPORTS
4-A
Golf Complex Maintenance activities report by John Vest
John Vest said that the recent storm last month caused many tree branches to fall,
so Kemper is having a tree crew come out on the 29th to remove three dead pine
trees, and to clean up the loose branches. Jason, the new maintenance mechanic
has serviced all the equipment and has found ways to rebuild old equipment with
parts sitting around. A couple of memorial trees have been replanted. Matt is going
to aerify all 36 holes with a small tine; he is not going to do a big aerification until
possibly springtime.
- 2 -
Golf Commission Minutes - Wednesday, November 17, 2010",GolfCommission/2010-11-17.pdf
GolfCommission,2010-11-17,3,"calendar because two of the Council members were sick. That matter is now going
to be on at a special meeting on Wednesday, December 1."" Commissioner
Gammell asked, ""Is it just a meeting on that?"" Chair Sullwold: ""It's a special
meeting, but not just for that, it's a special meeting of the City Council, but it will be
- 3 -
Golf Commission Minutes - Wednesday, November 17, 2010",GolfCommission/2010-11-17.pdf
GolfCommission,2010-11-17,4,"on that particular agenda."" Commissioner Gammell: ""Well, if we can get the kids
there, we can go first again."" Norma Arnerich: ""When Coach B called me last night
about the results, he asked how it went and I told him it was cancelled, he said, ""Oh
good, we can be there for the next one."" Chair Sullwold: ""The challenge now, is it
will still be the current Council on December 1 voting on this, and our challenge is to
lobby the various Councilmembers to get two, three votes. We have Doug,
obviously, as a vote; we believe we have Lena Tam unless she backs off, but she
has made certain commitments to it; and so it's a question of who we can get for a
third vote. Frank Matarrese has been supportive, but has not ever committed to it,
so we're trying to see if we can convince Frank that this should be his final legacy to
the City of Alameda as he's moving off the City Council. I think Marie Gilmore had a
call last week from Leon McNair of Wadsworth, who, according to Doug, opened her
eyes about various things that she didn't really understand. I think I'm going to try to
see if I can find a time to meet with her and talk to her about various items.
Doug believes that Marie, and possibly Frank, sort of listened to us as a Golf
Commission when we went to them several years ago talking about the need for a
banquet facility, and have had that stuck in their heads that the Golf Complex needs
a banquet facility, even though we certainly have put that as a much, much lower
priority. But that, he believes, is one of, if not the primary, reason that Marie Gilmore
is supportive of this Ron Cowan land swap plan: she believes that, if Ron Cowan
were to get the Mif Albright property and build a new Harbor Bay Club, it would
include a banquet facility that could be used by the Golf Complex and the City, and
therefore it would solve one of the pressing needs for the Golf Complex. And he
believes that she needs to be disabused of that belief. So that's something that I am
going to work on, but I urge anybody else who has any connection with any of the
City Council members to try to talk to them. I don't know if you can talk to Beverly,
Norma, you and Lil; sometimes she doesn't listen."" Norma Arnerich: ""Marie Gilmore
just called our house and left a message because Lil had congratulated her, and she
is still willing to take his advice, even though he didn't support her.' Chair Sullwold:
""That's going to be our big push, and we're going to have to try to get people out
again on December 1, and so talk it around, and I'm going to start some emails
around, but I don't want to do it too soon, because if you get the information out too
soon, people forget about it.""
Chair Sullwold asked John Vest if there was any update on the Kemper negotiations
and he stated that there have been weekly calls, [but he is] not really sure what
those weekly calls consist of. Chair Sullwold stated: ""Doug got the impression,
whether it was a specific representation from Ann Marie, that Ann Marie would be
coming to Council in January with her recommendations about the long term lease.
And Doug said that it will be two scenarios, not five, and clearly I think one scenario
is all of the 45 holes and one scenario is 36 holes that includes nine holes as a new
Par 3. I'm sure those are going to be the two scenarios, if there are two, but beyond
that I have heard nothing. Ann Marie has not been particularly forthcoming, even
when I have talked to her about various things.'
- 4
Golf Commission Minutes - Wednesday, November 17, 2010",GolfCommission/2010-11-17.pdf
GolfCommission,2010-11-17,5,"5-B
Update on Golf Complex Finances
Bob Sullwold stated that in terms of rounds, in October, the Clark course held its
own compared to the same period last year. Rounds on the Fry and Mif were down.
For the four months of this fiscal year, Clark is about even with where it was last
year, Fry is down 12% and the Mif is down 21%. ""I suspect that the Mif number
reflects the fact that there was probably a big surge after we got the course
reopened, and the people that had been waiting since March for the City to take
some kind of action. On a revenue basis, collectively for the four months revenue is
down about 5%, so the only positive note [is that] the Clark appears to be holding its
own. I guess, based on what John has said, I would suspect that the reason is the
promotions you've been running focus on the Clark and that's why the rounds are
staying up there, even though with the promotions, the revenue is not keeping pace
with that. On a year-to-date basis, in terms of overall financial results, our friend at
the City claims that net operating income this year is $131,000, operating cash has
generated $201,000 and there has been a net withdrawal from the Enterprise Fund
of $108,000, which compares to the previous year.
""If we believe our friends at the City, through the first four months of last fiscal year --
July, August, September, October, the good months -- there had actually been a
contribution to the Enterprise Fund of about $6,000; this year there was a draw
against it of about $100,000. If you believe the City, the current balance in the
Enterprise Fund is around $700,000. Here's one reason why it's hard to believe: do
you remember when Ann Marie Gallant was here and we asked her about the item
in the Income Statement that was called Services, and the question was is there
anything in there other than payments to Kemper and she said no, that's all Kemper.
So, what I did is I've got three months
Kemper is on a calendar year basis and
the City is on a fiscal year basis. I took the first three months of this fiscal year and
added up the number from Kemper as to what its expenses were and compared it
with the number shown for those three months on the City's line item, and the
difference is about $150,000. The City's number is higher. I'm sure that if we asked
for an explanation, we would get an explanation that it's all accounting changes, or
something like that, but based on what Ann Marie had said, one would have
expected those numbers to be the same, because Kemper is accurately, for its own
purposes, accurately recording its expenses for which the City is reimbursing them;
those numbers should be the same. We can keep wondering whether the City is
sticking us with something other than Kemper's expenses and calling them Services.
I don't know if you want to ask them, but I figure if you do ask them, you might just
get a non-answer, but there's probably no harm in trying, but that's what the
numbers show.
""The other observation, looking at the Kemper numbers, the nut for operating the
Golf Complex is around $220,000 a month. If you look at the nine-month figures
from Kemper through September -- payroll, operating expenses and management
fee -- come to around $220,000 a month, so if the revenue and this is separate
from the revenue and expenses associated with the golf shop, in terms of running
the golf courses, that's what it is. So if you generate revenue of $220,000 per
- 5 -
Golf Commission Minutes - Wednesday, November 17, 2010",GolfCommission/2010-11-17.pdf
GolfCommission,2010-11-17,6,"month, you're basically covered. According to Kemper's report, year-to-date,
although they're behind their budget, their net cash from operations which includes
the management fee is $600,000, so after paying all the bills and taking their fee,
Kemper has generated a profit of $600,000."" Chair Sullwold: ""But that has all been
taken away by the City of Alameda.""
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for October 2010 of $9,604. The year-to-date total to
the General Fund is $42,214 for FY 2010/2011.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission
Update on Golf Complex Finances
The Golf Commission discussed whether a December meeting should be held at all,
or if it should be held on a date other than December 15, and it was decided that a
special meeting should be held on December 8.
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:04 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
- 6 -
Golf Commission Minutes - Wednesday, November 17, 2010",GolfCommission/2010-11-17.pdf
GolfCommission,2010-12-15,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, December 15,2010
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:40 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Bill Schmitz, Commissioner Betsy Gammell, and Commissioner
Jeff Wood
Absent:
None
Staff:
None
Also Present:
None
1-B
APPROVAL OF MINUTES
The Minutes of 11-17-10 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated: ""I suppose that we can report simply for the record that two of
us attended, Bill and I attended the City Council meeting last week, as did Norma
and Connie. And, at the meeting, although the discussion got a little adrift by virtue
of the fact that the Mayor apparently couldn't understand what the offer was from
Wadsworth despite us having said it about 18 times, because it hadn't been
confirmed from her staff, it got off board a little bit, but then eventually the thing
proceeded. And I'm not completely sure of how the final motion will read in the
minutes, but it was simply to adopt Doug's referral but add to it language that the
negotiations with the Alameda Junior Golf Association for the Mif Albright Course will
be done in conjunction with, and in consideration with the negotiations with Kemper
for the rest of the Golf Complex."" Commissioner Gaul stated: ""They kind of wanted
- 1 -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2010-12-15,2,"Kemper to be pretty well settled on whether or not they wanted the Mif or didn't want
the Mif."" Commissioner Gammell stated: ""No, Ann Marie just informed the Junior
Golf Board that the motion was that the Junior Golf Board was in negotiations, if
there's going to have to be a, not negotiations, but either it's going to be the Junior
Golf Board or there's going to be a separate non-profit group. Chair Sullwold
stated: ""I hate to interrupt you, what I'm talking about now is what was the motion
that City Council made on December 7. I want to get a report from you about that
meeting, but right now we're just simply, without the minutes from Council, we're not
sure how it's going to be phrased, but it was to negotiate with the Alameda Junior
Golf Association principals, as opposed to the subcommittee that was designated by
the Board, and to do it in conjunction with the negotiations with Kemper for the rest
of the complex, which essentially, in my opinion, throws everything up in the air.
And then, I understand, and then we'll turn to this when we're talking about our
agenda item, that the Interim City Manager did meet with Board of the Alameda
Junior Golf Association this afternoon, and perhaps Betsy, you and Norma can talk
about that. Anything else about the December 7th Council meeting?'
Norma Arnerich stated: ""I did bring up today that they never did mention that we
wanted a commitment from them, and they never put that into their motion for the 15
years to keep it open, and that was never put in their motion. It was just $100,000
and negotiate with Junior Golf.""
Commissioner Schmitz stated: ""I did see Doug deHaan on Saturday, and simply
thanked him for his efforts.'
Chair Sullwold stated: ""Well, Lena Tam has been a pretty good supporter of us too.
When I spoke with her after the Council meeting, she thought they had done a really
great thing, and I said to her that little addition about negotiating in context with
Kemper has thrown the whole thing up, because if Junior Golf non-profit does not
get control of the Mif, then the Wadsworth grant disappears and she said ""what?,'
like she didn't understand that.'
Commissioner Gaul stated: ""They've got to decide whether there's going to be 27
and 9, they can't have two nine hole courses out here."" Chair Sullwold stated: ""No,
I think there's no question that's not going to be a consideration.""
4
ORAL REPORTS
4-A
Golf Complex Maintenance activities report by Matt Wisely
None
4-B
Golf Shop and Driving Range activities report by John Vest
Commissioner Gammell stated: ""The specials that they've had in December are the
golf special of foursomes with carts $25 per player, threesomes $30 and twosome
with carts $35 per player, and that is valid after 10 AM Monday through Thursday
in
- 2- -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2010-12-15,3,"December. On Thanksgiving Day, they had 160 players with the shotgun they was
$8,200 in revenue. The Tuesday Specials they run have so far 92 rounds for $2300
in revenue and the Wednesday Specials are 72 rounds for $2160 in revenue.
Winter practice pass only $150 for unlimited range balls from December through
February, and cardholders receive our twilight rate one hour earlier at noon for the
winter practice pass. This weekend, they're having a holiday pro shop sale and it's
up to 60% off select items to find the perfect gift for your golfer. What he told us
today is that they will bundle a gift, like if you wanted to have a driver, a lesson, they
might throw in a free game of golf. The 2011 Annual Pass is available, they can lock
in low rates for the year, paying as low as $120 per month. Passholders receive a
special $10 per person cart rate all year.'
4-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-D
Golf Complex Restaurant Report, Jim's on the Course
Chair Sullwold stated: ""No one is here from the restaurant. I know that they were
going to have on the agenda for last week's meeting, some authorization of money
for improvements to the fixtures at Jim's On The Course, but it got taken off
calendar. I think that it was going to come out of the Golf Enterprise Fund"".
Commissioner Gaul stated: ""Tom told me that it was $30,000 they were going to
use to spruce up the restaurant."" Chair Sullwold stated: ""From my conversation
with him, I think he understood that they were going to pull it out of there.'
Commissioner Gammell asked: ""We have no control over that?"" Chair Sullwold
stated: ""No"". Commissioner Schmitz stated: ""$30,000 is key work."" Chair Sullwold
stated: ""I knew we didn't, all we can do is recommend, but he believes that we
ought to have been consulted first at least to to give it a recommendation.""
Commissioner Gammell stated: ""I might not have recommended it, but I would at
least liked to have been consulted.""
5
AGENDA ITEMS
5-A Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations
Norma Arnerich stated: ""When I opened the meeting today, before I let the City
Manager talk, actually our whole board was here except for Bob Wood and Pam
Curtis, so we had full board. I let them know that from our April meeting, I had the
minutes there, when we approved forming a new non-profit, a spinoff, and I
explained that we wanted to protect our funds that were in the Alameda Junior Golf
bank account, that we didn't want to risk that taking over the Mif Albright Course. I
read that from our minutes that we had voted to have a spinoff, and the City
Manager was a little surprised at that, but then at the end she saw no problem with
having that, she said it changed a little bit because they were negotiating with
Alameda Junior Golf and now they were going to have this spinoff.' Chair Sullwold
- 3 -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2010-12-15,4,"stated: ""Norma, I thought that Richard Lee, at that meeting, I was present at the
meeting, recommended that the spinoff be the Alameda Junior Golf Tournament and
Scholarships?"" Norma Arnerich stated: ""We did, but we changed that today,
because in talking to my board, just talking to them individually, they didn't want to
have to open up a new bank account, take our funds out of the bank account we
have, it would just be more trouble, so we voted today to keep Alameda Junior Golf
Club as it is and the spinoff will be ""Friends of the Mif."" Chair Sullwold asked: ""If it
proves to be a problem negotiating with the City, would the Alameda Junior Golf
Board reconsider?"" Norma Arnerich stated: ""I don't think it's going to be a problem,
the City Manager didn't feel it was going to be a problem, she just said that changes
some, but she didn't feel it was going to be a problem."" Commissioner Gaul asked:
""Was she referring to the meeting today or the meeting you had with her?""
Commissioner Gammell answered: ""Today's meeting."" Commissioner Gaul stated:
""I didn't know she was at today's meeting"". Chair Sullwold stated: ""She was the one
who asked for this meeting. That's what this is all about."" Norma Arnerich stated:
""She said whatever we called ourselves, they would follow through with that.'
Bob Sullwold stated: ""I agree, it will be a problem, that you will hear this from the
City Manager or Mr. Lillard or the Mayor, now the terms of the deal have completely
changed, that we thought that we were negotiating with Alameda Junior Golf, now
we find out that it's a completely different entity, we're back at square one, there's no
deal on the table. I predict that you will hear that.' Commissioner Schmitz asked:
""Was there anyone else there from the City other than the City Manager?' Mrs.
Arnerich answered: ""Dale Lillard was there and the City Manager and John Vest sat
in on the meeting, but he didn't say anything."" Chair Sullwold stated: ""I hate to be
pessimistic about it, but given all the road blocks that we've had in our way, I tend to
think we've got to be wary of what Bob is predicting. It may be seized upon by
Beverly Johnson, as 'now you're changing the whole nature of what you've been
representing to us all year,' and we've got to be ready to at least think about whether
there's some way to salvage this."" Commissioner Schmitz asked: ""This still under
the umbrella of Junior Golf, right?"" Mrs. Arnerich stated: ""It's just a spinoff"". Connie
Wendling stated: ""Dick Lee, our attorney, suggested that.' Chair Sullwold stated:
""No, he suggested just the opposite, though, he suggested that you spinoff the
assets of Alameda Junior Golf to the new non-profit, so that they're protected under
a revised name and that you continue with Alameda Junior Golf Association,
because that's the entity we've represented would be the sponsoring organization
for the Mif. That was his original suggestion.""
Mrs. Arnerich stated: ""Well, it didn't sound like to me there was any roadblocks,
because we are going to meet again with the City Manager and she has requested
what she wants from us, from our minutes, anything we had record of forming of
taking over the Mif course. We are following through. We are going to meet with
her again after the holidays.' Chair Sullwold stated: ""No, I'm not saying that, I'm just
saying, don't take her word only, she's not the one who gets to make the decision on
this one, and we've got Beverly Johnson actively campaigning against this."" Mrs.
Arnerich stated: ""She's only one person."" Chair Sullwold stated: ""She is, but, you
just don't know who she can turn by using things in the right way, so that's why
I
- 4 -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2010-12-15,5,"want to throw that out there to just be cautious about that. She can sometimes, in
her way, be persuasive to others."" Mrs. Arnerich stated: ""But, she won't be handling
the gavel. So, I'm supposed to go ahead and call Dick Lee and get the ball rolling.
He had already put our intent in and so we going to start that process because that
might take a little while. According to Dick Lee, if we did cancel it, it would cost a
few hundred dollars to cancel if Kemper decided to take over the Par 3, we could
always put a stop to the non-profit."" Chair Sullwold asked: ""You have in your money
that Perforce Software grant money that can pay for Dick's expenses?' Mrs.
Arnerich stated: ""yes, we have the money set aside, the $20,000. Also, at the
meeting, I did appoint Joe and yourself, and I volunteered to be on the board. I
asked our board who wanted to be on the new board, and it was myself, Connie,
Betsy, Tony Corica, of course, and Shirl Ames are the ones that wanted to be on the
new board.""
Commissioner Gammell stated: ""She plans to have the end of January, the 25th of
January will be a special meeting on this, all golf, she plans to have the Kemper
situation more or less, and the Mif. And she said it's probably going to take six
months from there.'
Chair Sullwold stated: ""I expressed my concern to Marie Gilmore after the meeting
last week, that we so frequently get the staff reports on a Thursday before a
Tuesday meeting, when it's difficult, if not impossible for the citizens to absorb it,
much less the Council members to absorb it. She indicated to me that the Sunshine
Task Force was supposedly working on a resolution to have staff reports ready
sooner. She recommended I go to their next meeting. Joe wrote to John Knox
White and asked to him about this. John Knox White responded today. According
to John Knox White, their concern is not so much as getting staff reports out earlier,
but more notice of special meetings, 72 hours, rather than 24 hours.
Commissioner Gammell stated: ""Dale said the minutes are being written today as
he spoke and they should be on the email this afternoon or tomorrow."" Chair
Sullwold stated: ""What I'm talking about is the problem with them posting their
agenda and the related items 72 hours before the meeting which gives the people
too little time to deal with it. Marie thought that the task force is working on that. I'm
not sure that's what they're working on. I think what they're working on is, according
to John Knox White 72 hours for special meetings as well as regular meetings.""
Bob Sullwold stated: ""Well, the task force is over. The task force has proposed an
ordinance, directed by City Council, to address a number of issues including
campaign financing, meetings and the like. Their proposed ordinance is available
for anyone to read. It addresses the issue of notice for meetings. There is nothing
more that anyone in this room can do about it. It's already proposed and they've
already met and proposed their ordinance, and if the City ever takes it up, that's
another question.""
Chair Sullwold stated: ""If the meeting is on January 25, then we will get it on
January 20, it will be posted on the 20th and that is when we will first find out what.
- 5 -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2010-12-15,6,"Let me ask you this. I had a conversation with Tony Corica after your meeting
today, and he told me that Ann Marie said today, that, as a result of the Council
meeting last week and the direction given by Council, she was now going to have to
go back to Kemper to seek a new profoma, because she had not yet asked for one
that involved non-profit operation of the Mif and 36 holes operated by Kemper.""
Commissioner Gammell stated: ""That's what she said.' Chair Sullwold stated: ""Are
you serious? How is it from the March 16th resolution which said the starting point of
negotations shall be a non-profit operation by the Alameda Junior Golf Association
of the Mif and 36 holes of the rest of the complex. How could she not get that
information?"" Mrs. Arnerich stated: ""Because that was not in the motion. I brought
that up today.' Chair Sullwold stated: ""That wasn't in the motion?"" Mrs. Arnerich
stated: ""That's what she said today. She had gone over and over it and it wasn't in
the motion."" Chair Sullwold stated: ""It's in the minutes and it's in a tape.""
Mrs. Arnerich stated: ""I did bring up the 36 holes, because that's our whole purpose
of keeping the Par 3 so we can keep our 18 hole courses, and so I did bring it up to
her and she had gone over and over the wording, and it wasn't in there."" Chair
Sullwold stated: ""It is false and it's shocking and I'm going to write her an email. I'm
going to download the official minutes from the website and send them to her with
the language highlighted because that's what it says.' Bob Sullwold stated: ""You
have communicated that to the Council time and time again. Quoted the exact
language of the minutes, not my interpretation of it, or her interpretation of it. This is
what it says."" Chair Sullwold stated: ""And not the language from the actual Council
debate, which I also happen to have, but the way that Lara transcribed into the
minutes that were unanimously approved at the following Council meeting. It's just
shocking to me that she would say that. Well, I hope you don't mind that I'm going
to say that this was conveyed to me and I'm going to say that I'm totally shocked at
this.'
Bob Sullwold stated: ""These people get up there, with a letter right on the table that
said $250,000 cash. They denied it said that. These people go to the Junior Golf
meeting and say, with a resolution right there in black and white, that says starting
point for Mif Junior Golf and 36 holes, deny they say that. Have they at long last no
sense of decency left?""
Commissioner Wood asked: ""Who's going to run the Mif, say that happens, who's
going to run the operation? Is there a pro shop? Who's going to do that?"" Chair
Sullwold answered: ""The notion would be that the best case scenario would be
contracting with Kemper to provide the turf management and to share the expenses
of the person in the pro shop collecting the money so that they would pay that
person part of their salary for the driving range, and we would pay out of the Junior
Golf revenues part of their salary for taking in the Junior Golf money. The notion
would be that there would be an Executive Director and a Board to which all of this
would be responsible. I have agreed in the absence of anyone else to serve as
Executive Director of the new organization in overseeing. You can't just not have
some supervision of it. But in terms of the actual day to day hands on work, the plan
calls for essentially contracting that out to Kemper or to someone else, because we
- 6 -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2010-12-15,7,"have other bids as well. Kemper's bid, quite honestly, is not very financially
attractive. They really padded it, in my opinion, and in the opinion of Leon McNair of
Wadsworth. He thinks it's outrageously high. To the extent that there's a contract
entered into that may be revisited, and if they stick to their guns and refuse to
provide their services for anything less than what they've offered, we have other
irons in the fire. Other companies are interested. Is that what you needed to know?""
Bob Sullwold stated: ""Let me add to that. I think this Executive Director thing --
Jane stood up to do that because there was some concern expressed, the question
you raised legitimately, who's going to be the point person in charge and so she
stood up to do that. But I think that if she got somebody, look at retired people who
have business experience, who would be equally well qualified to take on such a
role.""
Chair Sullwold stated: ""I was volunteering not because I want the job, but because I
just think they need to hear we have people ready, willing and able to step up and do
it, and I am ready, willing and able. I don't really want to. I would prefer vastly that
someone else be the one, but I will do it in the absence of anybody else, and I
thought, and Doug deHaan suggested that they needed to hear, that there was
somebody willing to do it. We weren't simply turning to the people on the Board of
Directors of Alameda Junior Golf Association in saying, now you've got to run this
business. Commissioner Gaul stated: ""At least until they can find a qualified
person to take its place."" Chair Sullwold stated: ""So, anyway, I hope I wasn't
overstepping in doing that, but I was doing it at Doug's advice of letting City Council
know we have considered this, we're not just suggesting Norma, Connie, Betsy and
John ought to be the ones.'
5-B
Update on Golf Complex Finances
Chair Sullwold stated: ""Bob did not have the benefit of this report in advance so was
unable to look at the City's numbers, but he did look at the statistical numbers that
were provded to us.""
Bob Sullwold stated: ""In terms of the November rounds and revenue, they're down
and as to profitability, the Kemper numbers, the more reliable numbers, in my
opinion, show that for the first four months of our fiscal, the net profit for operation
from Kemper was $457,185 It would be nice if Kemper numbers could be
reconciled with the numbers provided by the City finance department, and on such
things as revenue, just the total amount of greens fees, the Kemper numbers and
City numbers don't match, but Kemper says they made $457,000. What we were
handed tonight -- I always look at the number with the asterisk -- cash balance at the
end of November was $727,000.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Bob Sullwold stated: ""It has come to attention that there are some who apparently
believe that Joe and Tony and Jane are in this Mif thing for their own gain, that they
- 7- -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2010-12-15,8,"want to be the saviors of the Mif, that they want to run the Mif, and that it's all about
them, their plan to try to shove down your throats, the junior golf throats, the City's
throats. I frankly resent that implication. Joe and Tony, as you all know, have full
time jobs. Joe has devoted an enormous time to this; Tony has devoted a lot of time
to this. They don't need this additional burden. They're not in it for themselves.
And Jane, though she doesn't have a full time job, she is a full time golfer and has
various roles with the Women's golf club here, with the PWGA and various things,
she doesn't need this additional burden either and to the extent that there's
someone out there that thinks this three people are doing what they have done or
are willing to do for some personal interest, I will say, and Patti you can quote me,
""They can kiss my ass"".
Commissioner Gaul stated: ""In the event that they have an Executive Director
beyond Jane, and assuming she's taking $1.00 a year, is there some salary you're
going to have to arrive at for a professional to come in here and do this? Has there
been any consideration or brought up about this?"" Chair Sullwold: ""Well, that's why
the consideration initially you get somebody like me who's willing to do it for a $1.00
a year. And maybe you continue to get volunteers to do that.
Mrs. Arnerich: ""Now that we're going to start the non-profit, the spin-off of another
non-profit, and having a Board now proceed from there."" Chair Sullwold: ""The thing
is, I think, the finances in the business plan are tight enough absent a big growth in
the play on the renovated Mif course, we're not going to have money to pay
somebody a big salary, even a small salary. And so, at least in the first startup
years, we would envision, I think, volunteer services from the community, and that's
Joe, although, he's not able to be on a day to day basis, he's willing to devote a fair
amount of time to it, as is Tony and others. But, I do need to throw out that it's been
my experience in my involvement with golf in the East Bay since 1993, that
whenever you renovate a course or improve the conditions at that course, you
automatically generate an increase in play, because people get curious. My opinion
is, if we do the $400,000-$500,000 renovation that Wadsworth's architect, Bob
Loehmann, has drawn up for us, that we're going to get more people coming out
there and playing, because it will be more interesting and it will be in better
condition. It will have better tees and better greens, which are the primary thing. It
will be set up in a more logical way to allow not just kids learning the game and
seniors to play, but also people who want to practice their short game. It will be a
better place for that, and I think it will get increased play. Now, maybe I'm just naïve,
but, that's what I've seen in this Northern California market since I started playing
out here regularly. Callippe comes up and all of a sudden there's a surge of interest
in Callippe. Metropolitan opens because it's renovated and all of a sudden they've
gotten a lot of play. They put a fairly minimal amount of money into Lake Chabot,
and Lake Chabot is just doing landmark business. They've increased play and
revenue, I believe, every year for the last three years. So, I believe that the Mif will
do that, and if it does, then we can talk about having money to hire somebody to do
something. On the other hand, we're bouncing up against an economy that has not
improved. The employment rate is just awful, and I suspect people have given up
golf because they can't afford it anymore.""
- 8 -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2010-12-15,9,"Bob Sullwold: ""Joe and I, we've talked about this a lot. I don't see, even in the
startup days, the need for the Executive Director to be someone that sits in the office
eight hours a day. I suspect that person would spend 7-1/2 hours reading
magazines. But I think, not withstanding that, you would need to have a point
person, if something goes wrong, this is the person you call. You don't need
someone to sit in the office and read magazines."" Chair Sullwold: ""I'm just trying to
envision, that you've got to have somebody overseeing the slippage, in terms of
money. You've got to have somebody making sure the cash register receipts are
the right amounts. Somebody has got to look into that. So it may be that as an
Executive Director, you've got an hour or so a day to oversee things at the end of
the day. I'm willing to do that and I suspect some others are willing to do that as
well. I think it can be done.""
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for November 2010 of $6,644. The year-to-date total
to the General Fund is $48,858.00 for FY 2010/2011.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:17 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
-9 - -
Golf Commission Minutes - Wednesday, December 15, 2010",GolfCommission/2010-12-15.pdf
GolfCommission,2011-01-19,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, January 19, 2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:40 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Bill Schmitz, Commissioner Betsy Gammell, and Commissioner
Jeff Wood
Absent:
None
Staff:
None
Also Present:
None
1-B
APPROVAL OF MINUTES
The Minutes of December 15, 2010 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
Chair Sullwold: ""I will just state, as I think I did earlier, again Dale Lillard attempted
to disrupt our process for preparing the draft minutes for submission to the
Commission for approval. Again, I was able to convince Lisa Goldman, the Acting
City Manager, that our process was perfectly legal and we should be able to follow it
and she conceded to that. On the other hand, our parking spaces were summarily
removed without any notice, even though they've been in existence, I've been
informed by Lil Arnerich, since the 1950's. In addition, as Bill noted, there is no
representative here from Kemper nor is there anyone here from the City. I sent an
email to Lisa Goldman asking her how we were expected to fulfill the specific duties
that were outlined in the Municipal Code Section setting up the Golf Commission,
which allows the Golf Commission or gave the Golf Commission the power to seek
reports from the General Manager of the Golf Complex. And since, of course, we
1
Golf Commission Minutes - Wednesday, January 19, 2011",GolfCommission/2011-01-19.pdf
GolfCommission,2011-01-19,2,"cannot receive reports other than in a public meeting pursuant to the Brown Act, I
asked her how it is we are expected to fulfill our duties. And her response was, 'you
will get written reports from John Vest and Matt Wisely regarding the operations and
the maintenance activities at the Golf Complex, and in your meeting you can ask
questions on the record as to what follow up questions you might have about those
items. John and Matt will listen to the tape and will then respond in writing to any
questions that we raise at the meeting itself.' And that cumbersome procedure is
now, according to the City Manager, the procedure that we are to follow from now
on. I am totally offended, I am appalled at this attempt to marginalize the Golf
Commission, but I'm damned if I'm going to resign, which is what I think this is all
designed to do. So I hope the rest of you are listening. We're not resigning.'
Commissioner Gaul: ""I considered it, but I changed my mind. It only has to do with
the way the City Council is behaving.""
4
WRITTEN/ORAL REPORTS
4-A Golf Complex Maintenance activities report by Matt Wisely
Written report was submitted by Matt Wisely (attached).
4-B
Golf Shop and Driving Range activities report by John Vest
Written report was submitted by John Vest (attached).
Chair Sullwold: ""I noticed that there was little discussion, if any -- in fact, none --
about the results of operations in terms of rounds played and revenues generated in
the month of December or any explanation as to how that month compared to the
previous month or to the month last year. I found that to be a pretty substantial
absence from that report. Does anybody else have any other questions? I suspect
that we're going to have to get used to this format and dig into it to see whether we
really do have any questions."" Commissioner Schmitz: ""In the future, in this format,
where we don't have a representative here, I think we really should have a list of
about 100 or so questions that they can respond to in a written, if they want to do
this by paper, then we can do that. Even at the meetings, there's a lot of questions
come up, so if they want to spend, you know, 20 hours a week answering questions
from the public and from the Golf Commission in writing, then, if that's the format
they choose, we can do that."" Chair Sullwold: ""I'm actually somewhat at a loss
about why this even came about. I know that the meeting that we had last January,
which was the meeting after the Mif Albright surprise recommendation by the City
Manager when we were all so taken aback by the fact that the numbers purportedly
showed a huge loss on the Mif Albright course, when in fact, John had been telling
us all along that everything was on target -- and that January meeting, John was not
there and Matt was the only one here, and we confronted him with a lot of questions,
and perhaps made him uncomfortable. I am not aware of any meeting since then
where anyone from Kemper has been made uncomfortable. Am I missing
something? Does anybody think that we've, I'm not even talking about.
""
2
Golf Commission Minutes Wednesday, January 19, 2011",GolfCommission/2011-01-19.pdf
GolfCommission,2011-01-19,3,"Commissioner Schmitz: ""I think we can, I mean I have my opinion on these things,
and it's certainly my opinion, and until we get a representative from the City to
explain this to us, then it's all speculation on our part. I think this is a City condition.
The structure is that there's a representative under Park and Rec, that the Park and
Rec Direction be should be here or his designee, we would prefer that it would be
somebody that's a hands on in charge of the Golf Course, a Golf Pro or Golf
Manager, whether it be Kemper or whoever it may be, that's what we'd prefer to
have. In their absence, if they've made that policy decision for whatever reason that
Kemper's not going to be here, then the City has a responsibility to have a member
of their staff here so we can accept these things. If we're going to do all of this in
paper, then it's going to be a very labor intensive, I don't know that exactly where
and with the new Administration in the City, if they were part of this policy change or
not, but I would like to hear their side. I think that'a reasonable request. I guess at
this point, we're going to have to put that in writing. I would just like to have
somebody here."" Commissioner Gammell: ""I think a lot of questions we've had
have been cleared up at the meetings."" Commissioner Gaul: ""Why don't we make a
motion?'
Commissioner Schmitz: ""My motion would be to request to the City that we have a
representative from the City, or preferably a Golf Manager here, it's their prerogative,
I guess, if they don't want to have a Golf Manager, if they want to send someone
from Park and Rec here, somebody with reasonable knowledge of what we're doing,
so that's my motion."" Commissoner Gaul: ""I second.""
Chair Sullwold: ""Any further discussion? Ok, it's been moved and seconded that we
make a formal written request to the City that we have a representative here,
preferably from golf management, but, if not from golf management, then from the
City's Park and Rec Dept, or Rec and Park Dept to participate in our Golf
Commission meetings on a regular basis. Commissioner Schmitz: ""Which is what
they do with every other commission in the City. They have somebody from the City
staff."" The motion passed unanimously.
Chair Sullwold: ""Ok, do you want me to write a letter to the City Manager and copy
the Council?"" [Unanimous assent.]
Chair Sullwold: ""Ok, anything else on John Vest's report?"" Commissioner Gammell:
""I just wanted to say that on Sales and Marketing, I did talk to him, which I will do
before we have a meeting, and that the particularly good thing that's happened is
this 10 cart play pass, and he's very happy with the results of that."" Chair Sullwold:
""So that gives 10 rounds with carts for $280 for residents and $320 for non-
residents."" Commissioner Gammell: ""Right, and $100 for seniors and $130 for non-
resident seniors. And he said they're using carts when they don't have to so they're
using the card up faster.""
3
Golf Commission Minutes Wednesday, January 19, 2011",GolfCommission/2011-01-19.pdf
GolfCommission,2011-01-19,4,"4-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None. Mrs. Arnerich is recovering from surgery, and the Golf Commissioners sent
her their best wishes for a speedy recovery.
4-D
Golf Complex Restaurant Report, Jim's on the Course
Written report was submitted by Jim's on the Course (attached).
5
AGENDA ITEMS
5-A Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations
Commissioner Gammell: ""First of all, I knew there was a meeting of the non-profit
group, mainly Jane and Joe, met with some of the Junior Board members, and since
Norma wasn't able, our Vice President Bill Wehr was there, and they met about,
well, I wasn't there, but I have knowledge of what they met about. Dale Lillard called
me today to ask me what was happening with the Mif, did the Junior Board say
forget it, I said, no, absolutely not as far as the non-profit went. And, so, he asked
me questions, so I told him the same thing. He hadn't heard from Joe or Jane. I
said I'm sure you'll hear from them and that he should call Bill Wehr. He said that's
a good idea, he'd do that. So, I said, are we still having the special meeting on
January 25th, and he said, yes, but there'll be a closed session first, and then the
meeting. And I said, I hope it's not really late, because I'm going on vacation. And
he said, well he'd hope not, too, because he was paying for them to come from
Chicago. And, I thought yeah, that's out of our golf fund. So Kemper is coming and
they will discuss the different options and then the City Council will take it under
advisement and we'll go from there."" Tim Scates: ""So, for my understanding, is
Kemper going to present options or the one they prefer?"" Commissioner Gammell:
""I would assume the one they prefer, maybe, they might say we'll do this or this, and
then the City Council will make a decision. And he did mention the 27 holes was
definitely one of the options.""
Commissioner Schmitz: ""So, we should get that report the Thursday before."" Chair
Sullwold: ""Not necessarily, because it's a special meeting, and special meetings
require only 24 hours notice under the Brown Act, so, if possible, although the
Sunshine Task Force recommended that all special meetings also be given 72 hours
notice. That was one of their central recommendations when they concluded their
work. So, it's not clear when it will be on the agenda.'
Commissioner Schmitz: ""Well, that will be our first clue as to what will be proposed
Tuesday night will be the written report. It may not be that specific, it could be very
vague. It could include a draft contract attached to it, but it could not also. But, that
will be our first indication of what's being proposed. We should be able to get that
before the meeting, ideally we could get that tomorrow."" Chair Sullwold: ""Since it's
an outside entity and not a City staff recommendation, it's possible that it will simply
4
Golf Commission Minutes -Wednesday, January 19, 2011",GolfCommission/2011-01-19.pdf
GolfCommission,2011-01-19,5,"say, 'Hear from Kemper as to its ideas about the Chuck Corica Golf Complex, and
there will be no report. It's very possible. It may be, that they're not City staff,
they're not obligated to submit an advance copy of their report. So, it may be that
what we get an agenda item that says 'Listen to a report from KemperSports
regarding its ideas and concepts for the Chuck Corica Golf Complex, and nothing
more. That's what Bob predicts -- that we won't get anything at all before the
meeting, that we'll have to go there and be surprised. I think we need to, obviously,
gather the troops. I hesitated to do it too early, you don't want to let people too early
because they lose their focus. Is there any way you can change the Men's Club
meeting? Commissioner Schmitz: ""I don't know that it's necessary to change the
meeting. I think we need to rally the troops once again, including Junior Golf,
including Alameda High, including the Men's Club, including the Commuters. I think
we need to fill the Council chambers. Chair Sullwold: ""We need to show that we
care about what happens with this Golf Complex. We can't lose our momentum.
I
know we've done it about eight times, and it's very frustating that nothing happens
and I think they're trying to wear us down.""
Commissioner Schmitz: ""The message has been clear by all the stakeholders at this
golf course that they want 36 holes and they want the Mif Albright course. I think,
once again, that we need to line up the speakers and say that.'
Chair Sullwold: ""I have an email list consisting of all the people who've pledged
support for the Mif Albright, and I will be sending out an email, hopefully tonight, to
them as well as all the women in the Women's Golf Club, and mentioning it
tomorrow in the general meeting of the Women's Golf Club. It's important to get a
lot of people there and be willing to put in a speaker slip even if all you do is stand
and say I believe two 18 hole courses and the Mif Albright Par 3 where it is. We
need lots of people. I think that they don't listen to me anymore is the problem.""
Commissioner Gammell: ""I think l'll get up and say, ""How can you possibly lose park
land.'
Commissioner Schmitz: ""It's cumulative. I think who makes the impact is when the
Alameda High Girls team gets up in their jackets. It's hard for Council members, and
you've got some new ones there, they look out there and everybody out there has a
unified message.""
Unknown asked: ""Does anyone know his [Councilmember Bonta's] position on any
of this?"" Chair Sullwold: ""He had a meeting with Joe, Tony and me after the
election, but before he took office, and it lasted a couple of hours, and we presented
him with a lot ot material. He didn't express any positions, but he was very up to
speed already, asked some really good questions, asked for some more information,
which we forwarded to him after the meeting.""
Commissioner Schmitz: ""I think, unfortunately, I know we've done this time and time
again, but I think we have to do this again. I think that the Mayor at the last Council
meeting that Jane and I were at, she did express frustration that this has not been
resolved and let's get this done. She directed the City Manager to move forward on
5
Golf Commission Minutes -Wednesday, January 19, 2011",GolfCommission/2011-01-19.pdf
GolfCommission,2011-01-19,6,"this so we can have a meeting on the 25th. Whatever is going to happen, I think,
they maybe do it in front of the golf community."" Chair Sullwold: ""They darn well
better present their piece before the public comments start, because if they ask for
public comment before they even, I mean, that's one of my frustrations, they have
public comment, they close public comment, then they start discussing things and
get things wrong and there's no opportunity as we saw December 7th for anybody to
correct them, because they won't listen to anybody who wants to correct them.
I
actually expressed my views to Marie Gilmore that night saying that there's
something dreadfully wrong with the process whereby you can't get input into issues
once you start discussing them from the people that elected you. But, certainly, I'm
hoping at least Kemper will give its presentation, there'll be some preliminary
discussion from the Council and then they'li open it for public comment. But, I think
we need to get everybody up there to say, if they're thinking 27 holes is the great
solution for the golf complex, we've got to get people to say that's just ridiculous.
We have a Par 3. We have a charitable foundation that's willing to put out more
than half the cost of improving the Par 3 to the point that it's going to be a really nice
little course. Why do we need to spend $1,000,000 of our money to build a new Par
3, and ruin, in the process, nine holes of one of our regulation courses. That's a
message. The only way you do 27 holes and a new Par 3 is if the Mif is gone and I
think the message has come clear that everybody wants the Mif, but I also think
certain people on the Council think if we give you another Par 3, then we solved all
your problems. And I don't think there's been enough before them saying forget it,
we need both of our 18 hole courses.""
Commissioner Gammell: ""We've talked a lot about that, Jane, about needing the
Commuters, the Junior Golf, they've heard that. I've talked about it."" Chair Sullwold:
""And the point that you said you're going to make, Betsy, is: to do something that
closes the Mif and gives it to developers is betraying the representations that we
made to the Alameda Court system when we acquired this property in the 40's in the
first place. We told them we needed it for public park lands. And that was the
premise under which we got it. To give it to a developer is just a betrayal.
Unfortunately, Terri Highsmith is the one that gave the legal advice that it requires
an open meeting and a vote of four of five of the Council members to do that.
Maybe they'll find a new City Attorney who'll have a different interpretation of that.'
5-B
Update on Golf Complex Finances
Chair Sullwold: ""As you can see, we don't have our usual financial director here.
Bob is in trial and did not have the opportunity to evaluate all the information that
was contained in the packet. Suffice it to say, that the little report that is included
from John Vest and the City says a lot of it. The interesting thing to me is, it's
astonishing to me that the rounds keep going down month after month.""
Commissioner Schmitz: ""We had pretty bad weather, it's been cold, and that affects
the golf this time of year."" Chair Sullwold: ""But the problem is that we've had bad
weather in other Decembers, too. What's different now?""
6
Colf Commission Minutes -Wednesday, January 19, 2011",GolfCommission/2011-01-19.pdf
GolfCommission,2011-01-19,7,"Commissioner Schmitz: ""We had really bad weather this December, and generally
it's in January, and that affects the golf this time of year."" Chair Sullwold:
""Unfortunately, we are draining money from the Enterprise Fund, another $100,000.
But, even before the City's takeaway, there was a net operating loss for December.""
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for December 2010 of $3,955. The year-to-date total
to the General Fund is $52,813 for FY 2010/2011.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:18 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
7
Golf Commission Minutes-Wednesday, January 19, 2011",GolfCommission/2011-01-19.pdf
GolfCommission,2011-01-19,8,,GolfCommission/2011-01-19.pdf
GolfCommission,2011-02-23,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, February 23, 2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:33 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, and Secretary Jeff Wood
Absent:
Vice Chair Bill Schmitz
Staff:
Matt Wisely, Superintendent, and Mike Winkenbach, Marketing
Director
Also Present:
Lisa Goldman, Acting City Manager, and Dale Lillard,
Director of Park and Recreation
1-B
APPROVAL OF MINUTES
The Minutes of January 19, 2011 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None.
4
WRITTEN/ORAL REPORTS
4-A
Golf Shop, Driving Range and Maintenance activities written report by
John Vest
Written report was submitted by John Vest (attached) and summarized by Mike
Winkenbach and Matt Wisely.
1
Golf Commission Minutes - Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,2,"Mike Winkenbach: ""In January, we had a great tournament month exceeding prior
year by over 100 rounds and $2,000 in revenue. We created a 10 play pass which
generated $13,800 in revenue in the month of January. The 10 ride cart pass
generated $1,360 in revenue. We booked $16,132 in future tournament revenue in
January. We sold 52 monthly passes, and we sold 9 annual passes for a total of
$13,500. Our 12:00 twilight special generated $9,575 from 383 rounds and our 2:00
twilight special generated $3,080 from 154 rounds. Our Chuck Corica/Men's Club
challenge event generated $980 from 28 rounds. We did have a President's Day
Special which was $35 including cart after 11:00 and that generated $2,450 in
revenue.""
Chair Sullwold: ""We need to congratulate you because John has given you all the
credit all these months for tournaments, so thank you very much for increasing
tournament play and booking future tournaments.""
Commissioner Gammell: ""Mike, I know John was really happy with the play cart
passes that they were using them up quickly. Is that still happening?' Mike
Winkenbach: ""Yes, and the theory is when we run a promotion like that is that you
gain revenue at that time.'
Chair Sullwold: ""I imagine that you're not having such great rounds and revenue this
month with the weather. Did you have any play at all during the week of rain?"" Mike
Winkenbach: ""On Monday, President's Day, we had the promotion, it wasn't
extremely busy for a holiday, but it was busy compared to a regular Monday. I do
have some figures from last year's February up to this time if you would like that.""
Chair Sullwold: ""That's all right, we'll get that next month. Since the rain did hit,
have you had the same kind of problem we had in December, or is it draining a little
better?"" Matt Wisely: ""It's pretty even.""
Chair Sullwold: ""How about security concerns, have there been any problems where
we're stopping the people trying to sneak on?"" Mike Winkenbach: ""No, not that I'm
aware of. A lot of times things happen later in the day.""
Norma Arnerich: ""While Mike is here I wanted to compliment him on the pamphlet
he put out. I know he put a lot of work into it for free lessons for juniors and also he
put down lessons for the advanced after the free lessons and he did a really good
job on that. And also, he put the junior golf information on the website and I
wanted to compliment him.'
Bob Sullwold: ""In the month of January, were there any extraordinary expenses
incurred by Kemper, expenses that were not concentrated in the budget?' Mike
Winkenbach: ""I'm probably not the right person to ask.' Chair Sullwold: ""It does
appear that the service charges in the financials is higher.'
Commissioner Gammell: ""Jane, you asked about the security and the report here
does say here that the cart barn alarm system has been upgraded this month with
additional sirens and motion detectors.""
2
Golf Commission Minutes-Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,3,"Matt Wisely: ""We've had some rain. Year to date, or for the season to date, we're at
14 inches. I put together a little report last week, and were at 21.5 inches of rain and
we're at 2.18 inches of rain for February. The weekend was little hectic, we're
expecting some more rain starting tomorrow afternoon including snow. l'll believe it
when I see it, but everyone keeps saying it's going to happen. They're saying the
storm is moving in faster than they anticipated.""
Chair Sullwold asked: ""Is there, in your opinion, anything that can be done with the
sloughs and the drainage system without major capital improvements that would
improve the drainage off the course?"" Matt Wisely: ""In my opinion, no. We've done
some work in the sloughs ourselves, taking the back hoe out and clearing the drain
openings, which has helped actually quite a bit this year compared to last year. I
think what we're experiencing this year compared to last year, last year we got eight
inches in five days and we had six inches in December and basically we had all of
January to dry out. Now we've gotten three more inches in February and the
drainage is actually working, it's just working very slowly, and the month of January
really helped us out by not having much rain and two weeks of temperatures in the
80's and lots of wind so we dried out pretty quickly. The drainage sloughs are doing
what they're supposed to do to a certain extent. We're also experiencing some
areas where the course is settling. In fact, number three fairway on the South
Course, right around 200 yards, is a giant cavern that just appeared.""
Chair Sullwold: ""Do you fill that in with dirt, what do you do?"" Matt Wisely
responded: ""Yes, essentially, it's still not to the point that it's like the Grand Canyon,
but it's sloped off enough to where it's very noticeable now. It almost looks like it's
supposed to be there. It is even all the way through the fairway, and then you get to
the bunker and it's gone. I don't know if number three is part of the landfill, I don't
know what's underneath that part of the fairway that would cause it to liquify, but I
know that the tee project we worked on 13, some of the fill we bought it has already
liquified just by the amount of rain we've had. Fortunately, it's not in the middle of
the tee or anywhere where it's going to affect it.""
Chair Sullwold: ""When we played the North Course the last time, I was walking
along the path along the slough on the left side of the 8th hole and it's not working
real good."" Matt Wisely: ""No, it's been like that since I got here two years ago
where the birds are walking across the water. They need to be dredged in order for
us to efficiently move water the way we're supposed to.""
Matt Wisely: ""We've been working on anticipating some weather, we had Public
Works out before the last big storm to suck out some of the water from the pond on
five north, so we had a little bit more of an area to fill up before it starts pumping
again. We aerified the north greens with a solid tine, we aerified the south greens
on Monday with a solid tine to help wash some of the salt and impurities out of the
greens. We're trying to be proactive, including clearing greens.'
3
Golf Commission Minutes -Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,4,"Chair Sullwold asked: ""Do you know if Public Works is supposed to do this for us, or
do we get charged if they come out and do this? I've never quite understood what
the Public Works Slough Runoff project budget item is all about."" Dale Lillard:
""They maintain and they control the perimeter and the water that goes out of five.'
Matt Wisely: ""They maintain the pumping system on the pond on five. Everything
else is us."" Chair Sullwold: ""And that's the main collection pond for the drainage?'
Matt Wisely: ""And they have full control over that, so when I call them, they come
out and drain it.'
Matt Wisely: ""We're continuing our in-house tree trimming and skirting. We finished
the tee project on 13; it should be ready and open by the end of the first week in
March. Right now we're training the grass down to get it to tee height. We took
some of that sod that we took off the tee and filled the bunker on five fairway south,
so now it's a grass bunker in the fairway. We also repaired some portions of two
fairway on the north with some excess sod where grass was not growing. No major
trees have come down except the one left of 18 north. Future maintenance activies
will include semi-annual aerification of greens on the north on March 15th and 16th
As far as staff, we lost our mechanic. He had a friend that was also a mechanic, so
we hired him for less than we were paying him. We had them both on property for
two weeks, so Jason could train Matt on reels and things like that. Matt stepped
right in and is continuing to keep us going on equipment.""
Chair Sullwold: ""Tell me about the decision the build the new tee on 13, because it
came as a real surprise to everybody that all of a sudden you were building a new
tee. Why was that picked and what was the reason for it?"" Matt Wisely: ""We chose
13 tee because initially it's an area that's always been settling. There was a bare
area right in the middle of it where we tried to grow grass, but couldn't. We had a
couple of weeks in January when the weather was nice and we had an opportunity
to go out there and level it off. That's all we were planning on doing. It evolved into
making it bigger so we could get more tee space out of it and made the tee longer.
It was something John and I had discussed. We were actually going to sod some
portions of four tee on the north in the back that does not like to grow. We've been
fertilizing it and it's started to come back. So, we decided to move to do something
else that was a highly visible area and it was something that really needed to get
done.
Chair Sullwold: ""Do you know how much it cost?"" Matt Wisely: ""It cost the price of
the sod which was $2,300 and it was all done in house.""
Matt Wisely: ""We had a 120 new batteries delivered to start putting in the carts. I'm
not sure if EZ-Go is going to install them or if we are going to do them""
4-B Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich: ""I noticed two new benches out on the course and I understand
they were pretty inexpensive and we had decided that all new benches would be
uniform for people to donate. Do those last very long?"" Matt Wisely: ""I wasn't
4
off Commission Minutes - -Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,5,"involved in the ordering of the benches, but the material they are made out of is
pretty durable.'
4-C
Golf Complex Restaurant Report, Jim's on the Course
None
5
AGENDA ITEMS
5-A Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations
Acting City Manager Lisa Goldman stated: ""A couple of weeks ago, I was on a
conference call with Kemper and one of the Council members, and was surprised
that the financing option that Ann Marie had discussed with Kemper was not
something that I was going to pursue. She told them one thing that I just can't do,
you all know that. I'm not going to tie the general fund up; I can't do it. It's just not a
good idea. The Kemper folks are going back and reviewing options on their end, to
perfect financing of some kind. They promised to get back to me sooner rather than
later. I expect to get something either the end of this week or early next week. If I
don't hear back from them by early next week, I will give them a call and see how it's
coming along. I did check, just to make sure I really understood it all. I relied upon
counsel and checked with underwriters to see if there was any way we could pull off
what Ann Marie had talked about, and it just doesn't work. So, I do believe Kemper
will come up with some good options, and as soon as we know what that is, we'll be
sharing that information. I am not scheduling the special Council meeting until I
have something back, and we've had a chance to understand it. So that's where we
are right now, in the middle of a holding pattern.""
Commissioner Gammell: ""What if another company is interested?"" Lisa Goldman
responded: ""I did receive letters from two other golf companies. Right now my
direction is still what Council voted on last March 16, which is go forth with Kemper.
So, I'm giving Kemper the opportunity the see what they can do. If they can't do
anything, then l'll go back to Council and ask them if they want to change their
direction or not. Until they give me different orders, this is what I have. And I will
say they are trying really hard to figure out how to make this work for the City and for
them. They are a for-profit company, so it'l have to work for them and it'll have to
work for us. But, again, Betsy, I cannot go out and start negotiating with some other
company until I get direction from Council; that's not the way it works. So, I do have
those letters -- I saved them. If Council says let's open it up, let's reissue the RFP,
then that's what I will do.'
Chair Sullwold: ""There appeared to be a little bit of a catch 22 in what you just said,
I'm not going back to Council, but I can't do anything more without their direction.""
Lisa Goldman: ""I'm not going back to Council until I hear from Kemper. They got
bad information. They got information from Ann Marie that turned out not to work for
the City. So, they're going back now and revisiting what they can and can't do. I'm
5
Golf Commission Minutes-Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,6,"letting that happen, I believe I should get something back relatively soon, and once
I
have that I can decide whether it's time to see if this isn't going to work and go to the
Council, or it is going to work and it's time to go to Council and give them the new
information. I can go to Council and say here's Kemper's new information, this is
what they want to do, and they can say, thanks but no thanks, we want you to do
something different, but I do need to respect that prospect that allows them to come
back and give me whatever they're going to give me. That's where we are.""
Chair Sullwold: ""I just want to point out that the RFP that Ann Marie drafted
specifically states that the successful proposer will provide it's own financing which
I'm sure you knew when you made your statements to Council on January 26."" Lisa
Goldman: ""You all know I wasn't involved in the discussions that she had, and Dale
wasn't involved in a lot of those discussions that she had, so he didn't hear anything
and I didn't hear any of it, so I don't know what they said way back when, and then
she said ""I have a better idea"". I have no idea. It's kind of water under the bridge at
this point. The reality is they were chosen by Council, right or wrong, they were
chosen, that's the direction I have. I'm letting them come back and give me
something solid. If it's not solid, or even if it is solid, either way I'm going to have to
go back to the Council and say, this is what I have, what do you want to do? It's
their decision ultimately.'
Chair Sullwold: ""The concern, of course, is that by having language in the RFP set
up exactly what the bidding company was supposed to do, you only got two
responses, and you pick one of them, and then it turns out that one of them makes a
secret deal with Ann Marie for something that wasn't in the RFP at all to begin with.
And many companies, I have learned, were turned off by the RFP, including the
various statements, such as put all your own money to do the improvements. And
had it been something different, we would have had more bidders, and perhaps,
some better competition.""
Lisa Goldman: ""I'm not going to go back and revisit history, because you all know I
didn't do it. If Kemper can do it, more power to them, and it they can't do it, we'll go
out and see what our other options are. At this point, that's where I am, that's the
bottom line. And, I don't think it's productive for us to do the 'would of, should of,
could of' at this point -- we have to wait and see. Then, l'll present all the information
to the City Council, they're my policy makers, they're the deciders and whatever they
decide, it's my job to carry it out. I'm going to do the best job I can in carrying it out.
That's all I can tell you. When I get information that I can share with you, I will.""
Commissioner Gaul: ""If Kemper decides it's feasible financially for them to do 27
holes, then we have two other people who are laying in the wings that would do 36
holes, would that be enough to reconsider Kemper?' Lisa Goldman: ""What I would
have to do is present all the options to the Council and let them decide, when I go
with whatever Staff Report I go with, and I don't know what it will look like right now, I
will say, here's the proposal we have, by the way, I've received two other letters,
they'll be in the Staff Report so they can see them, and they can decide if these are
valid realistic offers. If not, if the offer from Kemper makes sense, it's totally up to
6
Golf Commission Minutes -Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,7,"them. I will present them with the information I have at that time and let them decide
what they want to do.""
Bob Sullwold: ""Is it true that there is no exclusive negotiating agreement with
Kemper?"" Lisa Goldman: ""There's no signed document in the sense that we had a
signed document with Sun Cal, known as an exclusive negotiation agreement. We
are exclusively negotiating with Kemper because that is the direction that the City
Manager received on March 16, 2010. There's no signed document.'
Bob Sullwold: ""Secondly, if you were to explore other options, is it a requirement of
City law, that you have to go through the formal RFQ-RFP process, or could you, for
example, write a one page letter to one of those 65 companies, to whom the original
RFP was sent, saying here's what we want, we want a 36-hole golf course, we want
to know if you want to do a long term lease or a management contract and want to
know if you'll put any dough into the deal. Would that be lawful?"" Lisa Goldman:
""I
don't know the answer to that question, but let me answer it this way, that I believe
that this current Council is interested in having open and competitive processes, so I
would imagine they would direct Staff to open it up via the RFQ-RFP process rather
than sending a letter. But, I don't know the exact answer to your question about
whether we could do a one page or not.'
Bob Sullwold: ""Third question, you probably won't want to answer, if you are aware,
we know you not only have to speak truthfully, but that you have to disclose all
material facts necessary to make the statements that you do make not misleading.
In your view did Kemper's presentation to the City Council comply with that?"" Lisa
Goldman: ""I believe that they believe that the way the deal was going to be
structured, and Ann Marie did discuss with them, that the City floated the bond but
they were responsible for paying the bond via their money or whatever revenue they
made at the golf course. They thought we were all on board and knew what the deal
was that Ann Marie discussed with them."" Bob Sullwold: ""They heard what you
said, they heard what the Council members said, which obviously indicated that
none of you was fixing to do anything about a bond issue. Why did this guy from
Chicago get up there, make this presentation and fail to say anything about, well, we
understand the deal is, you issue the bond, we're responsible for the debt terms?
Lisa Goldman: ""I can't really answer your question, Bob, because I'm not Mr. Blake
from Kemper. All I can say is I do believe that it came as a big surprise to them that
I didn't know what they had discussed with Ann Marie. So they thought I got it,
which meant they probably thought everybody else got it, and I didn't get it
obviously. And so I don't know the answer, [but] I believe he thinks he was making
truthful statements, that's all I know.""
Bob Sullwold: ""And all of the negotiations with Kemper were conducted by Ms.
Gallant?"" Lisa Goldman: ""That's correct."" Bob Sullwold: ""Mr. Lillard had no
involvement with that?"" Lisa Goldman: ""He was in some of the negotations, but not
every single call she had with them."" Bob Sullwold: ""Other than Ms. Gallant, no one
knew about the funding?' Lisa Goldman: ""I don't know if anybody else knew; I sure
didn't know. It seemed to be a surprise to Council when I talked to them. I talked to
our financial advisor about it, and he didn't know about it.'
7
Golf Commission Minutes-Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,8,"Bob Sullwold: ""Can I ask Mr. Lillard whether he knew?"" Dale Lillard: ""The only
discussion I had with Kemper was about who was guaranteeing the payment, not
who was issuing the bond."" Bob Sullwold: ""And who was guaranteeing the
payment?"" Dale Lillard: ""Kemper was guaranteeing the payment from revenue
generated at the course. There wasn't any signed deal, there wasn't any offer, we
didn't get that far.'
Chair Sullwold: ""Did you understand, Dale, that they would be guaranteeing the
payments whether or not the revenue was sufficient?"" Dale Lillard: ""Yes, they said
that in the meeting. If revenues were not enough, Kemper would have to write a
check to cover the debt service. They were obligated to cover the debt service
whether revenues fell or number of rounds continued to fall. He did say that at the
meeting.'
Chair Sullwold: ""On the other hand, their projection was that the debt service could
be entirely met with the revenues from the 27-hole complex that they envisioned, so
that their projection was that they weren't going to have to reach into their pockets
for one dime.'
Bob Sullwold: ""My point is this, I'm not trying to point fingers at anyone, I'm not
intending to refer this to the Securities and Exchange Commission for possible
violation of the Securities and Exchange Act, but to the extent that you have said
you understand your direction to be to exclusively negotiate, despite the lack of an
ENA, with one company, if that company's prior performance has demonstrated
reason to doubt its credibility, I think that's a relevant factor to be considered.'
Chair Sullwold: ""I have to say I agree with that. I'm very disturbed at how Kemper
handled that."" Lisa Goldman: ""I understand. I get it. I'm still going by the direction
that I have, and if the City Council wants to take that direction, by all means. I don't
have a dog in it. I'm trying to fix the golf course and save the golf course. I don't
care. I'm going to do my darndest to get it done. That's all I can offer you.' Chair
Sullwold: ""I'm going to throw this out. I think it's fairly convenient to make Ann Marie
Gallant the scapegoat for everything bad that's happened, and to say that Kemper is
not equally responsible or partially responsible. I do believe that Kemper's
presentation was deliberately deceptive. It's a big concern to me that a company
with whom we want to do business for the next 25-30 years would say those things.""
Lisa Goldman: ""I know you sent that off to the Council. I would just encourage you,
whenever I get it back to Council, get up, which I know you will, and tell them. Let
them know. That's all I can do.'
Chair Sullwold: ""On a positive note, I just want to say, I really appreciate that you
are so responsive to our questions and getting back to us. I know some information
that you weren't able to provide that we wanted, but you also got back immediately.'
""
8
Golf Commission Minutes February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,9,"Lisa Goldman: ""We had several meetings with the representatives for the Mif, Joe
VanWinkle, Tony Corica, Bill Wehr and Jane was at one, we were discussing
various items on their term sheet, we had little monkey wrench thrown into it all,
because some of what they would like to happen are subject to who the ultimate
operator is. So, we haven't met since the meeting that Jane you were at. l'd like to
see what's going to happen with Kemper, because that really does inform how
things progress with the Mif. You all heard it on December 7, the Council said yes,
go forth, we want the Mif to be successful with a non profit operator, we'll give you
$100,000, they have not changed direction on that, they want it to work. There's
going to be some issues to be ironed out, some things they want that we're not able
to provide and visa versa. That's going to be subject to negotiations, but it's still
moving forward to the extent it can not knowing who's going to occupy the rest of the
property.""
Bob Sullwold: ""The Mayor was quoted in the Island today telling the Chamber of
Commerce that the Mif lease to the non profit was a done deal. Is that wrong?"" Lisa
Goldman: ""I think she meant it was a done deal that we're moving forward with the
Mif, we haven't actually signed anything, but the Council's opinion is that this is
going to happen, so in that sense I think that's what she meant. It's going to
happen.'
Bob Sullwold: ""Joe VanWinkle will tell you that he believes that, in June of last year,
the term sheet had been presented and all outstanding issues had been addressed.
What issues have come up since then?"" Lisa Goldman: ""Well, nothing was ever
signed, so until you actually have a signed document, I don't think you can say that
everything was agreed to. I imagine Ann Marie looked at the term sheet and said
OK, but not I'm signing this. Again, I did not sit in on those meetings, so I can't say
exactly what happened. But, until we have a signed document, and we've
negotiated an actual contract, there are issues. I know that the folks are interested
in getting the cell tower lease, I'm not sure we're going to be able to provide that.
They are interested in getting use or ownership of the equipment, I'm not sure we're
going to be able to do that. I'm not remembering everything that's on the term sheet.
There are things that we need to work out. I will tell you that I'm sure the Council is
still going to give the $100,000, I'm sure they're going to still make junior golf
affordable. There would still be opportunities for the high school teams out here.
We are committed to making sure that the Mif property is still the Mif property for all
the junior and senior golfers out here. But, there are still going to be issues that we
have to discuss with them and figure out.""
Bob Sullwold: ""Have you identified for Joe the issues that you discussed?"" Lisa
Goldman: ""Yes, we discussed it at the last meeting.'
Commissioner Gammell: ""We're keeping the Mif open?' Lisa Goldman: ""We're not
planning on closing anything. We're going to do our best to keep it open, to keep
operating and to keep it successful.
9
Golf Commission Minutes -ll'ednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,10,"Bob Sullwold: ""Who is negotiating in favor of the City, you or Mr. Lillard?"" Lisa
Goldman: ""Probably our golf consultant."" Bob Sullwold: ""That's Mr. Sams."" Lisa
Goldman: ""That's correct.""
Chair Sullwold: ""Is Mr. Sams also participating in the Kemper negotiations?"" Lisa
Goldman: ""He will, we haven't really gotten to the negotiations, because we have to
figure out if we have a plan to move forward.'
Bob Sullwold: ""Do you know to date how much the Golf Enterprise Fund has been
charged for his services?"" Mr. Lillard: ""I don't want to quote numbers, I want to
remember it was locked into the entire length of the contract, including the reports he
did on the non profit; it was $10,000.""
Chair Sullwold: ""In investigating some of the financial reports, as Bob will point out,
Kemper is far over their budget for this year, at this point, the budget that they set,
somewhat over it. In any event, Joe got some indication from papers, and I'm not
sure where, Kemper has hired consultants to do various things in the last few
months."" Mr. Lillard: ""They did an environmental report of the property which was
approved by the previous City Manager, because they needed to know if there were
any environmental concerns before they moved forward through the negotiations.""
Bob Sullwold: ""Who paid for that?"" Mr. Lillard: ""We did, we agreed to."" Chair
Sullwold: ""From the Golf Enterprise Fund?"" Mr. Lillard: ""Correct."" Bob Sullwold:
""Kemper needed to know this information because it affected the City?"" Mr. Lillard:
""Anybody we went to would want to have this information available before they came
in and did renovations to make sure the foundation is sound."" Lisa Goldman: ""Is
that a report that we own or Kemper owns."" Mr. Lillard: ""We do."" Chair Sullwold:
""Do you know how much it cost?"" Mr. Lillard: ""It went on for two or three months,
I'm guessing right around that $10,000 figure, anytime you do an environmental
thing like that, because it covered wildlife, it covered the sloughs, and it covered
ground contamination. I know some of the information that came out of it are there
are certain months of the year that you can't do construction because there are rare
birds nesting in the trees on the South course between February and June, so
construction would then have to go into the summer. That would effect any
construction whether it's the City or Kemper or another private vendor.' Chair
Sullwold: ""Dale, are you aware of any other consultants who have been hired and
paid for by the golf course?"" Mr. Lillard: ""No."" Lisa Goldman: ""But, it's now a report
that the City owns and will be made available to Kemper or anybody else that bids.
It's information that we need to have.' Chair Sullwold: ""It might be something to
consider if you continue negotiations with Kemper to get it paid back."" Lisa
Goldman: ""It's something that we could discuss.""
5-B Update on Golf Complex Finances
Chair Sullwold: ""Bob was not able to do a report for us last month, but, I think you
guys all have copies of his report for this month.' Bob Sullwold: ""The numbers are
there, I would like to highlight them. January was a good month because it wasn't
raining. Month to month this period against last period are good. The year to date
10
Golf Commission Minutes -Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,11,"numbers still show a decline over last period. City financial reports show good
numbers but because of the way the City makes its cash and accrual accounting, in
a way that I don't understand, I didn't pay much attention to that. Looking at the year
to date numbers, operating income is at $264,000, cash flow from operations at
$390,000, transfer to City $447,000, and the draw from the Enterprise Fund, the
cash balance is shown at $674,000, and this time, for the first time, there's another
line item called available cash balance which is $524,000. When Jane inquired
about this, Ms. Goldman explained that the available cash balance deducted from
the cash balance funds that have been committed for payments to vendors and
future redemption of previously issued gift certificates. While I'm sure that's right, it's
a little unusual that this is a balance sheet item.
But, one issue that I did want to talk about, and Joe is focused on this, is the
budgetary comparisons, and especially the infamous services category. As I have
previously discussed at these meetings, the City divides expenses into five
categories, one of which is called services, and for months, if not years, I have been
trying to find out exactly what expenses are in that category. When Ms. Gallant was
here, six months or so ago, she said that was the payment to Kemper. If that's right,
we have an issue, because if you look at the seven month financials, comparing
actual to budget, you see that the services category exceeds budget by $220,000,
14% over seven months. How come, if Ms. Gallant could be believed, that would
suggest Kemper is over-running the budgeted expenses by $220,000. And if that's
so, I think we are entitled to ask Kemper, how come you're spending more money
than you said you were going to spend? But, I'm not sure that is so. I'm not sure
I
can credit what Ms. Gallant said, because if you look, for example, at Kemper
reports that you're now getting every month, and they do it on a calendar year, not a
fiscal year basis, they say that their operating expenses were lower than their budget
for the last calendar year. It shows they're doing better than budget. So, how come
the services number is $220,000 higher than budget? If it's not Kemper spending
more money, who else could be spending that money? It would have to be the City.
And, what's the City spending that money on, and for what? I would recommend
that you seek an explanation from both Kemper and the Recreation and Park
Director as to why that line item is $220,000 greater than the budget. If it's Kemper,
have them tell us what other expenses they've incurred, if the City, have Mr. Lillard
tell us what other expenses the City has incurred. If you look at the bottom line
numbers, you talk about a net income through seven months of $264,000. If you're
over budget by $220,000, and you add that back in, your net income is almost
double what it is. I think this demands an explanation. Now, fortunately, I'm
informed that Mr. VanWinkle has noted the same discrepancy, and has asked for
and been granted a meeting with Ms. Goldman and her Chief Accountant to go over
these issues. Maybe it will all be resolved there, hopefully it will be. In any event it
should be, because in order for the Golf Commission to continue to exist, it's still
responsible for oversight of these matters. If you're over running your budget by this
amount, and decreasing your income by half as a result of this over run, I think it
would be the Golf Commission's job to find out why to suggest things that could be
done to correct the situation. ""
11
Golf Commission Minutes - Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,12,"Chair Sullwold: ""Off the top of your head, Dale, do you have an idea why services
are exceeded by over $220,000?"" Mr. Lillard: ""Part of it is expenses that we
incurred to repair the retaining wall that runs along Island Drive between Bay
Fairway and down the second fairway. That was directed from the Risk Manager as
a hazard, and the City Manager approved repairing that. The new cart batteries
were in there as an expenditure that wasn't accounted for so the carts could be run
twice a day instead of once a day. There was some work on one of the big pumps
on the south side that was about $20,000. There was some repairs on the driving
range fence that the City Manager asked to be done. There was the cart barn
upgrade and the alarm system also. The cart barn alone was about $25,000 to
$30,000, which included the alarm system, upgrading the chargers and bought
batteries. I know the pump was a huge item, but if you don't have irrigation, you're
not going to have a golf course. All of them were approved by the City.""
Commissioner Gaul: ""Dale, the damage to the wall, wasn't that a vehicle that hit that
wall?"" Mr. Lillard: ""There had been two different instances that cars did it and we
did collect insurance money from them. That wasn't this portion. The longest
portion was about halfway down the second fairway, all the way to Bay Fairway,
where it was actually leaning onto the sidewalk.
Chair Sullwold: ""One more question. As you know, Dale, three years ago the City
booked the entire four year lease expense for the golf carts and pulled it out, that
was an extraordinary expense, the year that we entered into a new lease on July 1,
2007. Do you know if payments, monthly payments to EZ-Go have been made from
whatever fund that was created by pulling that money out of the Enterprise Fund?""
Mr. Lillard: ""I'm not sure that will show up on the report, it should have because it
was a GASB calculation for government accounting. To my knowledge it has, but I
can't report that it did happen that way.""
Bob Sullwold: ""The issue is that it appears they accrued the expense three years
ago and they're still expensing it. But, maybe they're not."" Chair Sullwold: ""That's
the concern. It's not clear from the records it's being paid out of that fund or it's
being currently charged again."" Lisa Goldman: ""I don't have the answer and I'm not
sure our Controller will have that answer at the meeting. Whatever we don't have at
our fingertips, we will make up and follow up with what we've been doing.""
Chair Sullwold: ""Did the budget make any provisions for these kinds of expenses
that you've just listed?"" Mr. Lillard: ""The budget was just rolled over from the year
before."" Chair Sullwold: ""So, it didn't have any category for these kinds -- it sounds
like it's not anything really extraordinary."" Mr. Lillard: ""Those particular expenses
were not included in this budget."" Chair Sullwold: ""I'm not saying that they were not
needed or something that we did not need to pay, but it also seems that they're not
truly extraordinary. They're truly the kinds of things that a going enterprise has
these occasional needs to repair things, and that wasn't ever budgeted.' Mr. Lillard:
""That's correct, that was never budgeted for, it was just a rollover from the year
before, so you have the same level of maintenance and then you have these extra
things. So, if you add one year to the next, and you're mowing so many times and
12
Golf Commission Minutes-Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,13,"you're fertilizing so many times, you would be able to do that from one year to the
next, but when a $25,000 pump breaks down and you add $20,000 to the cart barn,
so you have over $100,000 with no money budgeted to do that, it's just more
deferred maintenance is what it is."" Lisa Goldman: ""The cart barn allows you to
make more in revenue, right?"" Mr. Lillard: ""Right, because you can send the carts
out twice.""
Bob Sullwold: ""In evaluating getting into a 30-year lease with Kemper, there are
responsiblities here. Number one, why is there this over budget number? The other
possibility is they are not operating as efficiently as they promised they would. The
expenses are higher because they're doing a bad job managing the enterprise. You
need to know the answer to that before you decide to do business with that
enterprise.""
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for January 2011 of $5,749. The year-to-date total to
the General Fund is $58,562 for FY 2010/2011.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:46 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
13
Golf Commission Minutes-Wednesday, February 23, 2011",GolfCommission/2011-02-23.pdf
GolfCommission,2011-02-23,14,,GolfCommission/2011-02-23.pdf
GolfCommission,2011-03-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, March 16, 2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:35 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, and Commissioner Bill Schmitz
Absent:
Commissioner Jeff Wood
Staff:
John Vest, General Manager and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The Minutes of February 23, 2011 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities written report by Matt Wisely
Matt Wisely reported that month to date rain is over one inch, and year to date is
over 51/2 inches. More rain is expected Friday and more after that. The crew is
cutting when they can to try to get ready for spring and the Commuters Tournament.
Chair Sullwold stated that there are no places to sit near the red tees and requested
that Matt look into this.
4-B
Golf Shop and Driving Range activities report by John Vest
1
Golf Commission Minutes - Wednesday, March 16, 2011",GolfCommission/2011-03-16.pdf
GolfCommission,2011-03-16,2,"John Vest stated for the first two months we are ahead about 25% in rounds and
20% in revenue. In the month of February, Mike Winkenbach booked $72,000 in
tournaments for the coming year. In February, we generated $7,000 in tournaments.
Our twilight special, which is $25.00 with a cart after 12:00 p.m., generated $4,000 in
revenue and our 2:00 p.m. special, which is $20.00 with a cart, generated $3,000 in
revenue. Chair Sullwold asked if the twilight times were going to change due to
Daylight Savings Time and Mr. Vest stated that they would gradually, but based on
the weather, they would stay the same at least until the end of March just to get
players out.
Mr. Vest stated that they are interviewing for a club maintenance worker for both
janitorial and light landscaping duties. He also reported that 120 cart batteries have
been purchased, 100 have been installed thus far, and it seems to be helping. The
cart lease is up in July of this year.
Chair Sullwold asked if there are any marketing efforts in place to increase revenue
on the range, merchandise sales and lessons. Regarding lessons, Mr. Vest said it is
difficult to coordinate because the four independent teachers market themselves, but
have been asked to provide information that can be posted on the website. A player
development program is being designed for the pro shop personnel including a
designated website. Get Golf Ready feedback showed that generally people don't
have the time to complete the program (5 lessons for $99), and if completed, don't
have the money to play or purchase clubs and other necessities.
Regarding the driving range, the first two months have been better than last year
comparatively. Mr. Vest stated that a check is being done every morning to verify
that the pin number tickets printed are matching up to every POS transaction to stop
free buckets from being given out. Also, verification is being done on annual pass
holders making sure they are not giving buckets to anyone else.
Regarding pro shop sales, Mr. Vest stated that they were still working on the
problem of coming up with the right mix of merchandise. He also reported that
a
shoplifter had been caught on video stealing two drivers. The police were contacted
and, based on the video, were able to contact the individual and get the clubs
returned.
Mr. Vest stated that as of January 2, 2011, Mike Winkenbach is the full time Sales
and Marketing Director.
4-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated that after speaking with John Vest regarding the two new
benches and based on their price ($200), that is the bench they are going to use for
the memorials. She has a meeting scheduled with Dave McCarver at Alameda
Awards regarding plaques and the prices so she can offer this information.
2
olf Commission Minutes - -Wednesday, March 16, 2011",GolfCommission/2011-03-16.pdf
GolfCommission,2011-03-16,3,"Although spring break is next week, the junior tournament is being cancalled due to
the upcoming weather forecast.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None
5
AGENDA ITEMS
5-A
Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations, if any
Chair Sullwold stated that she asked Lisa Goldman if she had any information
regarding Kemper coming back to the City Council, and Ms. Goldman stated that
she had nothing to report, but was hoping it would be some time in April.
Joe VanWinkle stated that there is no update on the Mif Albright Course
negotiations.
5-B
Update on Golf Complex Finances
Bob Sullwold stated that rounds and revenue for February 2011 for both courses
were higher than February 2010. Year to date, there is still a decline from the
comparable period last year. The monthly report shows a net operating loss, but
year to date shows net operating income for eight months as $237,000, net cash
flow of $383,000. Transfers to the City, however, totaled $504,000, leaving a cash
balance in the Enterprise Fund of $594,576, and available fund balance of $443,353,
less the Wadsworth reserve of $100,000. Regarding the services category, the City
has spent $229,000 for capital expenses for the Golf Complex, including buying
equipment and fixing fences. These were not in the budget and were charged to
operating expenses.
5-C Report on Historical Transfers from the Golf Enterprise Fund to the
General Fund including Golf Commission Recommendation to City Council, if
any
Joe VanWinkle presented a report to the Commission regarding the transfers from
the Enterprise Fund to the General Fund over several years. In March 2007, a
recommendation for Council was for staff to monitor the golf complex budget,
consider the results of the NGF operational review and implement changes to make
sure there was a balanced budget. The NFG review showed advised that the
surcharge and ROI transfers to the general fund are no longer viable economically.
Cost allocation and PILOT are common in the golf industry.
Mr. VanWinkle's report discussed in detail each type of transfer from the Enterprise
Fund to the general fund. Surcharges were originally implemented to pay back golf
course debt, but were instead transferred to the general fund. PILOT has been
3
Golf Commission Minutes - Wednesday, March 16, 2011",GolfCommission/2011-03-16.pdf
GolfCommission,2011-03-16,4,"calculated based on an overly inflated value of the Golf Complex fixed assets. Cost
Allocation has not been adjusted to reflect the appointment of Kemper as interim
manager, and the corresponding reduced need for City services, nor has the
allocation of a portion of the Recreation and Park Director's compensation been
reduced to reflect a decrease in his regular golf duties. Finally, Mr. VanWinkle
strong advocated that the Golf Commission press for a repayment of the $300,000
loan from the Enterprise Fund to ARRA.
Mr. VanWinkle recommended to the Golf Commission that they make a formal
recommendation to the City Council about all of these items. Chair Sullwold stated
that she believed that the ARRA payback may be unrealistic in light of several
previous statements from different City officials that it will not be repaid.
Nevertheless, Chair Sullwold suggested that a letter be written to the City Council
stating their recommendations regarding the transfers from the Enterprise Fund.
Chair Sullwold offered to prepare a draft letter for the Commission to discuss and
finalize at a Special Meeting on Thursday, March 24, 2011.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for February 2011 of $4,926. The year-to-date total
to the General Fund is $63,488 for FY 2010/2011.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease and Mif Albright Negotiations including Golf
Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 8:25 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
4
Golf Commission Minutes-Wednesday, March 16, 2011",GolfCommission/2011-03-16.pdf
GolfCommission,2011-04-20,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, April 20, 2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:31 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Vice Chair Bill Schmitz, and Secretary Jeff
Wood
Absent:
None
Staff:
John Vest, General Manager and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The Minutes of March 16, 2011 were approved unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
Chair Sullwold reported that the City Council recently adopted a resolution that
unified all of the ordinances regarding commissions in the City of Alameda. She is
going to send an email to Donna Mooney, Acting City Attorney, for clarification, but
she believes that the new ordinance provides that a quorum is a majority of the
appointed members, which in the case of the Golf Commission is three out of the
current five members.
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities written report by Matt Wisely
The maintenance crew spent the last two weeks getting the courses mowed and
otherwise prepared prior to the Commuters tournament. The 150-yard poles on the
North Course have been replaced with thinner poles, and the poles on the South
1
Golf Commission Minutes - Wednesday, April 20, 2011",GolfCommission/2011-04-20.pdf
GolfCommission,2011-04-20,2,"Course will also be replaced in due course. The crew is in the process of cutting the
rough down now that the weather has improved. Aerification on the Jack Clark
South Course will be done next Monday and Tuesday with small tines, and the Earl
Fry North Course will be done when time is available. The Mif greens will also be
done with the small tines. Daisies will be sprayed on all courses depending on the
weather. Two new employees have been hired, so they are now pretty much fully
staffed. Repairs are being done to the North Course pump station.
4-B
Golf Shop and Driving Range activities report by John Vest
The POS system experienced a computer crash in early April and the data has not
yet been restored. John is looking into outside backup systems. March had several
rain days, but most tournaments rescheduled for April. Rounds were down 2,000
from prior year and revenue was down 25%. Range revenue was $1,000 over prior
year. Get Golf Ready is being set up. Tournaments with anticipated revenue of
$24,000 have recently been booked by Mike Winkenbach.
John reported that a new motor was put into the heating system in the Driving
Range Pro Shop after smoke was observed. Electrical work was also done in the
Pro Shop.
Promotional items this month included the Green Jacket Special: $25.00 after 12:00
p.m., and $15.00 after 5:00 p.m. A demo day that will include Cleveland Golf and
TaylorMade is scheduled for April 23rd.
4-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich met with Dave McCarver at Alameda Awards to discuss prices for
the plaques on donated memorial benches. Three choices are available: $190 for a
plaque with a picture, $150 for the same kind of plaque without a picture, and $50 for
a standard plaque.
Norma also reported that Grace Na, a former member of the Alameda Junior Golf
Club who graduated early from Alameda High and started at Pepperdine in January,
received individual honors in the West Coast conference.
The U. S. Open in 2012 at the Olympic Club will have ten spots for juniors to
volunteer, and more than that number have already expressed interest.
Commissioner Gammell advised that the current edition of the Alameda Recreation
and Parks Department activities pamphlet did not include the names of the Golf
Commission members, nor any mention of the Beautification program and the
Alameda Junior Golf Club. Without any identification of Golf Commissioners in the
pamphlet, and with Golf Commission parking spaces having been eliminated, there
is no way for golfers to identify those on the Commission. Betsy believes that the
designated parking spaces should be resumed so that players know whom to
2
Golf Commission Minutes -Wednesday, April 20, 2011",GolfCommission/2011-04-20.pdf
GolfCommission,2011-04-20,3,"contact with matters of interest. Chair Sullwold offered to send Acting City Manager
Lisa Goldman an email regarding this issue.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None
5
AGENDA ITEMS
5-A Status Report on Long Term Lease and Mif Albright Negotiations
including Golf Commission recommendations, if any
Chair Sullwold reported that the City Council has given Ron Cowan 60 days to
submit an actual proposal regarding reconfiguration of the Clark and Mif courses to
allow for a land swap of the Mif Albright land for the Village 6 parcel on North Loop
Road. Right now all that has been presented is a concept, not a plan. The plan
would need to address potentential environmental issues. Jane spoke with Fred
Framstead, former Manager of the Complex, regarding the environmental problems
with the undeveloped land on the South Course. Fred said there were burrowing
owls on that land when he was Manager. At the same meeting, City Council did not
approve the term sheet for Alameda Junior Golf to lease the Mif Albright course, and
declined to prepare another RFP for the long term lease.
Jane received an email from Joe VanWinkle suggesting that the Golf Commission
take a roll in making recommendations in making appropriate terms for the long term
lease at the Golf Complex, including incentives, monetary or otherwise. Mr.
VanWinkle thinks two members of the Golf Commission should be designated to
develop a draft input report to be approved by the Commission in a formal memo to
City Council. Vice Chair Schmitz agreed that the Commission should be involved in
the draft of the lease. Chair Sullwold stated that her email to Lisa Goldman will
address this issue in addition to the parking space matter.
Chair Sullwold recommended to Councilmember Doug deHaan that the City should
seriously consider retaining Tim Miles as a consultant to assist with the negotiation
of the long term lease. Tim is a golf course operator from the midwest who has no
interest in any California golf courses, and who is therefore unbiased. He came to
Alameda last year with Leon McNair of Wadsworth Golf Charities.
5-B Update on Golf Complex Finances
Bob Sullwold stated that March rounds and revenues were down from both the prior
month and the same month last year. For the first nine months of the fiscal year, the
rounds revenue is down 7.55% ($156,000) as compared to last year. Monthly
passes, however, were up from last year. In terms of cash, the year to date
continues to show an operating profit of $154,000 and a positive cash flow of
$329,000, but the City has taken $566,000, which has caused the Enterprise Fund
to be reduced by $341,000 year to date, leaving a cash balance of approximately
3
Golf Commission Minutes -Wednesday, - April 20, 2011",GolfCommission/2011-04-20.pdf
GolfCommission,2011-04-20,4,"$470,000. The net available cash balance at the end of March is down to $217,000.
Fortunately, Acting City Manager Lisa Goldman announced that the $300,000 loan
from the Enterprise Fund to ARRA will be repaid before the end of the fiscal year.
She also announced that PILOT and surcharge will be eliminated in fiscal year
2011-12, and that the Cost Allocation amount will be reevaluated.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for March 2011 of $4,000. The year-to-date total to
the General Fund is $67,488 for FY 2010/2011.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease, Mif Albright Negotiations, and proposal for
Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle Associates,
including Golf Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:18 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
4
Golf Commission Minutes -Wednesday, April 20, 2011",GolfCommission/2011-04-20.pdf
GolfCommission,2011-05-18,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, May 18, 2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at 6:32 p.m. at the Chuck
Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA
94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
-
Betsy Gammell, Vice Chair Bill Schmitz, and Secretary Jeff Wood
Absent:
None
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The Minutes of April 20, 2011 were approved unanimously
1-C ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated that she attended the grand opening of the Boys and Girls Club
last week and conversed briefly there with John Russo, the incoming City Manager.
She asked whether he would like to have a briefing regarding current golf issues. He
agreed that would be helpful, so Jane and Bob Sullwold will put something together for
him.
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities written report by Matt Wisely
Matt Wisely stated that tree work will be performed tomorrow, which includes removing
the toppled tree on Fry No. 2, an acacia on Fry No. 3, and a eucalyptus on the back of
Clark No. 18. Eventually another eucalyptus that is leaning will be removed from Fry
No. 2, as well as dead pines on Fry Nos. 14 and 15. Aerification has been completed
1
Golf Commission Minutes -Wednesday, May 18, 2011",GolfCommission/2011-05-18.pdf
GolfCommission,2011-05-18,2,"on the Clark and Mif Albright greens; the Fry greens will be done next week with small
tines. There have been three new hires, two for the maintenance and one for the
clubhouse area. The pump that failed on the Mif a few weeks ago has been rebuilt
and installed. We have had about 6/10 of an inch of rain in the last couple of days.
Potable water was used on the Clark and Fry courses for about two weeks due to a
line breakage on EBMUD's non-potable water line; apparently we will be charged
initially for potable water, but will receive a rebate for the difference between that and
the reclaimed water that we should have been using.
4-B
Golf Shop and Driving Range activities report by John Vest
John Vest reported that electrical work has been completed in the golf shop and the
maintenance building. Light fixtures were changed in the golf shop, and additional
motion detection lights have been installed in the cart barn.
The month of April was a good month for the golf complex, which included over 10,000
rounds, a 17% increase over previous year. A player development program is being
designed to include a club fitting session that would offset the price of clubs purchased
from the pro shop.
John has requested quotes from Yamaha, Club Car and EZ-Go for a new golf cart
lease, as the current lease is due to expire in July 2011. Damaged windshields have
been removed from several of our existing carts.
The shop is now checking IDs when monthly passes are purchased to verify residency
or non-residency.
Promotions this month include early twilight for $35.00 after noon with a cart, regular
twilight after 2:00 p.m. for $25.00 with a cart, and Wacky Wednesdays for seniors for
$30.00. Tournament revenue exceeded last year by approximately $8,000, and future
tournaments were booked in the month of April for about $50,000 for the coming
months.
4-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich advised that the Complex will hold a Powerbilt demo day for juniors on
Saturday. Norma received a phone call from Alice Lai-Bitker, currently a consultant to
Ron Cowan, to discuss the memorial trees on the Mif Albright course, but Norma was
unavailable to take the call. Norma has had two more requests for memorial trees,
and one of our new memorial benches has been ordered.
Norma reported that the City of Alameda was recently given an award as one of the
100 best communities for young people.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None
2
Golf Commission Minutes Wednesday, May 18, 2011",GolfCommission/2011-05-18.pdf
GolfCommission,2011-05-18,3,"5
AGENDA ITEMS
5-A
Status Report on long term lease, Mif Albright negotiations, and proposal
for Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle
Associates, including Golf Commission recommendations, if any.
Chair Sullwold stated that there is no update at this time.
5-B
Update on Golf Complex Finances
Bob Sullwold stated that all rounds and revenue on all three courses in April basically
doubled from March and also exceeded the prior year. The draw down from the
Enterprise Fund was approximately $54,000, leaving the cash balance at $524,000,
and the available cash balance (which excludes outstanding expenses and the
Wadworth grant set-aside) at $272,000. On a year to date basis, both rounds and
revenues are down from last fiscal year by about 7%.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for April 2011 of $9,191. The year-to-date total to the
General Fund is $76,679 for FY 2010/2011.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease, Mif Albright Negotiations, and proposal for
Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle Associates,
including Golf Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:12 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
3
Golf Commission Minutes - -Wednesday, May 18, 2011",GolfCommission/2011-05-18.pdf
GolfCommission,2011-09-21,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Wednesday, September 21, 2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:35 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Vice Chair Bill Schmitz and Secretary Jeff Wood
Absent:
None
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
Also present:
Andrew Thomas, Planning Services Manager, and
Dale Lillard, Recreation and Parks Department Director
1-B
APPROVAL OF MINUTES
The minutes of the special meeting of August 24, 2011, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities written report by Matt Wisely
Matt Wisely gave an oral report regarding course conditions, maintenance projects,
and staffing. Ed Downing asked about the kikuya grass that is appearing in the middle
of some greens. Matt advised that this is a difficult problem to resolve, other than by
removing those blades or clumps by hand. The maintenance staff tries to dig trenches
1
Golf Commission Minutes -Wednesday, August 24, 2011",GolfCommission/2011-09-21.pdf
GolfCommission,2011-09-21,2,"around the greens to prevent the kikuya from invading, but that is not always totally
successful. Matt believes, however, that all of the greens are very puttable in their
current conditions.
4-B
Golf Shop and Driving Range activities report by John Vest
John Vest reported on positive August revenues, including tournament income, and on
promotions.
4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich reported on the success of the final junior tournament of the year, the
parent/junior event, and discussed the upcoming Jack Clark Memorial tournament,
which is the primary fundraiser each year for the scholarship fund. She also
mentioned that Alameda Advertising has two plaques ready for memorial benches, so
she will be scheduling ceremonies to install those benches. Apparently it takes much
longer to create plaques with photographs of those being honored.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None. John said he had heard of no issues concerning the restaurant.
5
AGENDA ITEMS
5-A
Status Report on long term lease, Mif Albright negotiations, and
proposal for Golf Complex reconfiguration by Ron Cowan and
Harbor Bay Isle Associates, including Golf Commission
recommendations, if any.
Recreation and Parks Director Dale Lillard reported on the staff proposal regarding a
long-term contract with KemperSports that will be presented to City Council at its
October 4 meeting, a copy of which was available. Essentially, the City and Kemper
will-contribute equally to an initial capital improvement program budgeted at $7 million,
which includes reconfiguring the Clark course and building a new Mif Albright par 3
course. The City will contribute a maximum of $3.5 million from the funds it expects to
receive from the land swap with Harbor Bay Isle Associates; Kemper will contribute $1
million at the inception of the lease, then will contribute $2.5 million over the next five
years beginning with $300,000 in 2012 and concluding with $700,000 in 2018. Before,
during and after construction Kemper will pay the City $50,000 rent annually. Once
construction is complete, but no later than July 1, 2018, Kemper shall pay rent based
on various percentages of gross revenue, with an annual minimum of $50,000. The
term of the lease is 20 years, with Kemper having the option for two five-year
extensions. After completion of construction, 4% of gross revenues will be set aside
for a capital improvement fund. City Council retains the right to approve resident
rates, which may be raised by Kemper by a maximum of 4% per year. Current rate
structures and policies for juniors and local high school teams will be maintained for
the duration of the contract.
2
Golf Commission Minutes -Wednesday, August 24, 2011",GolfCommission/2011-09-21.pdf
GolfCommission,2011-09-21,3,"Chair Sullwold asked if Kemper's contributions after the initial $1 million are
guaranteed by Kemper, regardless of the amount of golf revenues in the years 2012
through 2018, and Dale said that they were. Dale also responded to other questions
from the Golf Commission and the citizens attending the meeting.
Planning Services Manager Andrew Thomas then reported on the second staff
proposal that is scheduled for the October 4 City Council meeting - a recommendation
that Council authorize the City Manager to execute a Memorandum of Agreement with
Harbor Bay Isle Associates regarding the land swap of the Mif Albright land for HBIA's
North Loop Road property. The major deal points are as follows: The MOA would
give HBIA the authority to pursue applications to amend the zoning of the Mif land
from open space to residential, then to obtain approval for a tentative map for up to
130 homes on the parcel. HBIA would be responsible for paying all costs, including
City staff and consultant time, to evaluate the proposal and prepare necessary
documents. Upon approval of a Property Exchange Agreement, HBIA would give the
City title to the North Loop Road property, and would pay $7.2 million to be used,
among other things, for reconfiguration and improvements to the Golf Complex,
including relocation of the 9-hole course, and construction of sports fields on North
Loop Road. In addition, HBIA would be responsible for $2.5 million of off-site
improvements (traffic, sewer, storm drain improvements, etc.) related construction of
homes on the Mif property. According to Andrew, this recommendation was fully
vetted by the City's attorneys, and gives the City the ability to back out at any step
along the way without any obligation to HBIA except possibly to return its $200,000
deposit under certain conditions.
Much of the discussion that ensued concerned the adequacy of HBIA's proposed $7.2
million payment. Andrew said that he was not previously aware of the controversy
over the accuracy of the City-commissioned appraisal of the Mif land. He said that he
intended to discuss this matter with City Manager John Russo and others on Thursday
morning. Other issues were also raised, including traffic implications of 130 additional
homes along Island Drive. Chair Sullwold thanked Andrew and Dale for their
presentations.
5-B
Update on Golf Complex Finances
Bob Sullwold made a report on the results in fiscal year 2010-11. Rounds played on
all three courses declined in FY 2010-11 compared to FY 2009-10 and FY 2008-9.
Fry rounds declined more than Clark rounds. Overall, the decline was 8,409 rounds in
FY 2010-11 compared to FY 2009-10 (7.50%) and 21,203 rounds in FY 2010-11
compared to FY 2008-9 (16.90%). Similarly, revenue generated by the Fry and Clark
courses declined in FY 2010-11 compared to FY 2009-10 and FY 2008-9. Fry
revenue declined by a lower percentage than Clark revenue in FY 2010-11 compared
to FY 2009-10 and by a higher percentage than Clark revenue in FY 2010-11
compared to FY 2008-9. Overall, the decline was $174,164 in FY 2010-11 compared
to FY 2009-10 (7.94%), and $372,200 in FY 2010-11 compared to FY 2008-9
(15.57%).
3
Golf Commission Minutes - -Wednesday, August 24, 2011",GolfCommission/2011-09-21.pdf
GolfCommission,2011-09-21,4,"Net income after expenses of golf operations - i.e., operating income before payments
the City - in FY 2010-11 amounted to $193,759, which is $575, 508 (74.81%) lower
than FY 2009-10 but only $17,130 (8.21%) lower than FY 2008-9. The decrease from
FY 2009-10 to FY 2010-11 has both a revenue and an expense component. Although
revenue generated from the Fry and Clark courses declined this year compared to last
year, as did ancillary revenue generated by golf operations - e.g., monthly passes,
golf carts, golf lessons, and golf shop merchandise -- but the decline in total operating
revenue amounts to only $208,945; the rest of the decrease in income is attributable to
an increase in expenses, which is described under the lump sum ""Services"" category
so cannot be understood. Services were budgeted at $2,626,279 for the fiscal year,
but were actually $2,950,933, an overrun of 12.3% ($321,663).
Bob asked City Controller Fred Marsh to explain the dramatic increase in expenses,
and also to explain certain anomalies in the City's financial reports to the Golf
Commissions, including an unbudgeted depreciation charge of $167,100 in June 2011.
Many of the anomalies were described as typos that have since been corrected. Fred
explained some of the services overrun was due to unanticipated expenses for repairs
and consultations, but those items totaled only about $72,000. He did not offer any
explanation for the remaining $250,000 increase over budget. Regarding depreciation
expense, Fred stated that depreciation for the fiscal year has not yet been finalized,
but that the June charge was an adjustment for golf assets that had been under-
reported in prior years.
Bob noted that the City's monthly reports through August 2011 show an available
Enterprise Fund balance of $994,064, with a net available balance after excluding the
Mif Albright reserve of $894,064, but Bob cautioned that we cannot rely on the
accuracy of that figure because of charges that the finance department imposes after
month end.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for August 2011of $13,420. The year-to-date to the
General Fund is $26,273 for FY 2011-12.
4
Golf Commission Minutes - -Wednesday, August 24, 2011",GolfCommission/2011-09-21.pdf
GolfCommission,2011-09-21,5,"9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease, Mif Albright Negotiations, and proposal for
Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle Associates,
including Golf Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
Chair Sullwold announced that the next regular meeting of the Golf Commission will be
held on the second Tuesday in October, October 11, 2011, and will be held on the
second Tuesday of each month thereafter. The meeting was adjourned at
approximately 8:50 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
5
Golf Commission Minutes - -Wednesday, August 24, 2011",GolfCommission/2011-09-21.pdf
GolfCommission,2011-09-21,6,,GolfCommission/2011-09-21.pdf
GolfCommission,2011-10-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, October 11,2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:30 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, and Vice Chair Bill Schmitz
Absent:
Secretary Jeff Wood
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The minutes of the special meeting of September 21, 2011, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by Matt Wisely
Matt Wisely stated that aerification will be done on the North Course next Monday and
Tuesday, and that the South putting green will be done tomorrow. The other putting
green will be completed Wednesday, October 19. All the greens have been fertilized.
Greens on both courses have been edged, and kikuyu is still being removed. A
nursery green is being built next to the shop so sod is available to repair areas where
kikuyu grass has been removed. We received about an inch of rain last week, which
the course soaked up pretty well.
1
Golf Commission Minutes - -Tuesday, October 11, 2011",GolfCommission/2011-10-11.pdf
GolfCommission,2011-10-11,2,"The maintenance crew seeded some of the tees on both courses with rye grass to see
if that will keep them green through the winter, instead of letting the kikuyu grass go
dormant. They are continuing to work on pampas grass removal and removing the
dead trees. Six new pots have been added in front of the pro shop to help keep carts
out of the middle area around the restaurant.
One staff member resigned after two weeks, and the position will not be refilled until
Spring 2012. All the cart paths have been edged. They are still in the process of
filling the gravel paths.
Commissioner Gaul asked Matt about the kikuyu problem that Councilmember
deHaan mentioned at the last City Council meeting. Matt explained that the greens
have had kikuyu since Kemper arrived on site over two years ago. It is something that
is difficult to remediate without a total renovation. Although a renovation has been
planned for two and a half years now, Kemper is still waiting to see what happens
regarding a long-term lease. The crew is going to start picking it out and sodding it out
so it can't spread. The statement that 60% of the north greens are infested is
inaccurate; there are some cup-sized patches on the north course. The south course
needs major renovation to remove it. After aerification is completed, and after the
holes are mended and healed, they will be able to strip out some of the kikuyu grass
with the sod from the nursery green.
4-B Golf Shop and Driving Range activities report by John Vest
John Vest stated that September was a good month, even with the two days of
minimal rain. Revenue was $373,000, which is up 5% from September 2010. Rounds
were up 13% from last year. Promotions are being created for afternoon weekend
play. Seven new mats were ordered for the range.
October is behind about $20,000 from prior year as of today, but there are still three
weekends left in the month.
Promotions include the Early Bird Special before 7:00 a.m. for $30. The Monday Night
Football special has been going well, as has Wacky Wednesdays for seniors.
Tournament revenue for September was over $47,000, and year to date puts us up
about $40,000 from 2010.
Chair Sullwold asked about the problem with East Bay MUD providing - and charging
for - potable water. John is continuing to negotiate with them to resolve the issue.
4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich thanked Matt Wisely for the condition of the Fry course for the Jack
Clark Memorial Tournament. She also stated that even though we had two fewer
teams than last year, they made about the same amount of money, which will support
five scholarships in the amount of $1,000 each.
2
Golf Commission Minutes - -Tuesday, October 11, 2011",GolfCommission/2011-10-11.pdf
GolfCommission,2011-10-11,3,"4-D
Golf Complex Restaurant Report, Jim's on the Course
None.
5
AGENDA ITEMS
5-A Status Report on long term lease, Mif Albright negotiations, and proposal
for Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle
Associates, including Golf Commission recommendations, if any.
Chair Sullwold stated that she sent an email to John Russo and the City Council
members with a suggestion, depending on how the appraisals come out, that the City
consider selling the Mif property directly and devote the proceeds exclusively to
improving the Golf Complex and building an all weather sports field at Alameda Point.
She received a phone call from John Russo and also an email from Lena Tam. John
Russo stated that he received the amended appraisal and the value was listed at
$15.2 million, which is substantially less than expected. The City has hired an
appraiser from Alameda for a second appraisal, and will also hire a third appraiser
from outside the City. Lena Tam suggested Chair Sullwold's idea was unworkable
because it would require the City to finance the process for obtaining the entitlements,
and also because the City is restricted from financing any initiative or ballot measure.
Councilmember Tam stated that she has received over 150 voicemails and emails
opposing the HBIA land swap proposal, and thinks the opposition to any number of
homes will continue. She asked about David Brandt's plan to move the Harbor Bay
Club to Mif land and build high end homes on the old property. Chair Sullwold told
Councilmember Tam that she had asked the same question of Ron Cowan in early
April, and he stated that he needed more houses in order to retire debt that he
incurred building infrastructure associated with the original Harbor Bay Isle
development.
Commissioner Gammell asked if Chair Sullwold sent her email on behalf of the Golf
Commission, and Chair Sullwold stated that she did not, but acted purely in her
individual capacity as an Alameda citizen.
Tim Scates suggested that the City should enter into a long term contract with Kemper
and have Kemper do the renovations over a longer term. Chair Sullwold believes that
the Kemper people in Chicago have acted dishonorably, otherwise she might be
willing to support the long term contract, but would prefer to have the renovations be
financed by the City so that they could be done more quickly, to improve the level of
play at the Golf Complex.
Adam Struve asked whether the driving range could be used as a multipurpose field,
with the golfers hitting into a net so that other parts of the range could be used as
playing fields for other sports. Several pointed out that safety concerns would prevent
such use.
3
Golf Commission Minutes - -Tuesday, October 11, 2011",GolfCommission/2011-10-11.pdf
GolfCommission,2011-10-11,4,"5-B
Update on Golf Complex Finances
Chair Sullwold stated that the September financial reports had not been submitted by
the City prior to the meeting
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Norma Arnerich asked if Reyla Graber could discuss what the homeowners are doing
regarding the land swap. She stated that they are reaching out to the individual
homeowner's boards in Harbor Bay so that they are aware of what is going on. The
master board has created a website on which legal opinions and critical letters have
been posted.
An unknown asked Bob Wood if he had completed his inventory of the trees on the Mif
Albright course. Bob said stated he was still working on it, but had identified most
already. He needs to find out which trees are memorial trees. Chair Sullwold pointed
out that the City commissioned a study several months ago to identify all the trees in
Alameda, including those on the Golf Complex property, and that report might provide
the missing information.
Norma Arnerich asked if the Enterprise Fund was receiving the funds for the cell tower
on the North course. The City's financial reports list rental income, so it appears that
those payments are being credited to the Golf Complex.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for September 2011 of $12,687. The year-to-date to
the General Fund is $38,960 for FY 2011-12.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease, Mif Albright Negotiations, and proposal for
Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle Associates,
including Golf Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:40 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
4
Golf Commission Minutes - -Tuesday, October 11, 2011",GolfCommission/2011-10-11.pdf
GolfCommission,2011-11-08,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, November 8, 2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:32 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Vice Chair Bill Schmitz, and Secretary Jeff Wood
-
Absent:
None
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
Also Present:
Barbara Hawkins, Public Works
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of October 11, 2011, were approved
unanimously.
1-C ADOPTION OF AGENDA
The Commission agreed to take agenda item 5C out of order so that Barbara
Hawkins could leave, and, with that change, unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by Matt Wisely
Matt Wisely stated that aerification was finished on the Fry greens at the end of
October, and they healed rather quickly. The Clark greens were started today and will
be finished tomorrow. There was a hydraulic leak on the Fry tenth green before
aerification was started. The dead pine tree adjacent to the Clark first tee was
1
Golf Commission Minutes - -Tuesday, November 8, 2011",GolfCommission/2011-11-08.pdf
GolfCommission,2011-11-08,2,"removed, and three trees were planted in replacement. There are still two remaining
trees to be planted, one on Fry number nine and the second in the general area of Fry
18th green. All trees planted were Monterey Pine. Frost has been seen the last
couple of mornings, so carts will be limited to paths until the frost lifts. When
aerification is done, they will continue to remove kikuyu grass on the greens. Pampas
grass will be removed along the first fairway on the Clark. The staff mechanic
resigned at the end of October; two possible replacement candidates are being
interviewed.
Norma Arnerich asked about planting trees in place of the pampas grass. Matt stated
that he would look into that possibility, but there is limited irrigation in that area that
might prevent trees from flourishing.
4-B
Golf Shop and Driving Range activities report by John Vest
John Vest reported that lesson revenue is up quite a bit since prior year. A junior
brochure was created, and also an adult brochure that was handed out during the
clinics. The Get Golf Ready class is up 35% from prior year.
October was up 1% from the prior year, generating almost $300,000 in revenue. The
range continues to do well, being up 14% from October 2010. Green fees and cart
fees were down a little, but rounds were up; the difference is explained by the
successful discount promotions.
The Complex is offering Thanksgiving Day shotguns, at 8:00 a.m. on the Fry and 9:00
a.m on the Clark; these include a breakfast burrito, green fee and cart fee.
The front gate needs to be replaced following an accident, which will cost about
$9,000.
October was another good month for tournaments, generating about $27,000 in
revenue and up about 700 rounds from last year.
4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich advised that there will be a bench dedication this coming Sunday,
donated by Babe Ruth in honor of Brandon Sorensen. The bench will be placed left of
the first tee on the Mif Albright course. On Monday, there will be a dedication of two
trees for a group that usually plays on Monday afternoons. Norma also stated that she
is updating the map of memorial trees that have been planted.
Carly Childs, an Alameda High School senior, won the Fry Coast individual golfer at
Stanford. She will represent Alameda at Poppy Hills.
The Alameda Junior Golf Club membership applications for 2012 have been sent out.
2
Golf Commission Minutes - Tuesday, November 8, 2011",GolfCommission/2011-11-08.pdf
GolfCommission,2011-11-08,3,"4-D
Golf Complex Restaurant Report, Jim's on the Course
None.
5
AGENDA ITEMS
5-A
Status Report on long term lease, Mif Albright negotiations, and proposal
for Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle
Associates, including Golf Commission recommendations, if any.
Chair Sullwold stated that the three appraisals of the Mif Albright Golf Course did not
come out as high as hoped. Peggy Darnell, who had done the original appraisal, did a
reappraisal based on the assumption that the property would be sold fully entitled for
130 homes with no required compliance with Alameda's low income housing
ordinance, which raised the value from $9.1 million to $15.3 million; the appraiser from
Sacramento appraised the property at $13 million; and the third appraiser (from
Alameda) came in with a low ball figure of $6.6 million.
Commissioner Gammell reported that Mayor Gilmore will be presenting a City Council
referral at the Council meeting on November 15, asking Council to amend its previous
motion regarding the land swap to direct staff to seek alternative options to the
property exchange that would still provide for the long term financial sustainability of
the Chuck Corica Golf Complex.
5-B
Update on Golf Complex Finances
Chair Sullwold stated that City's October financial reports on the Golf Complex came
in the week after the November Golf Commission meeting. She asked the finance
department whether it would be possible to receive such reports prior to the new
regular meeting date of the Golf Commission (the second Tuesday of each month),
and was told the City cannot prepare these statements until the 15th of the month at
the earliest. There are two options: discuss the reports a month late or change the
meeting to the fourth Tuesday of every month. Unfortunately, the men's club meets on
the fourth Tuesday, so it was decided that the Commission will stick with the second
Tuesday. Chair Sullwold stated that the October financial reports show the net
available Enterprise Fund balance at $931,000.
Chair Sullwold also reported on the ongoing request to the City to explain and justify
the legality of the City's surcharge and payment in lieu of taxes transfers. PILOT was
originally meant to be a charge that is assessed based upon the net fixed asset value
of the Golf Complex as of September 1993, which at that point was about $1.5 million.
In 1996, the net asset value was increased to $15 million based upon a reassessment,
and the PILOT payment has been based on that value ever since. In 2005, however,
Council passed a new ordinance regarding PILOT that again referred to the net fixed
asset value as of 1993, and did not mention the 1996 revaluation. Assistant City
Manager Lisa Goldman finally responded to Chair Sullwold's May email request for an
explanation on November 1, 2011. She stated: ""In May 1996, the City performed an
appraisal which was to be used as the revised basis for the Golf Fund's annual
3
Golf Commission Minutes - Tuesday, November 8, 2011",GolfCommission/2011-11-08.pdf
GolfCommission,2011-11-08,4,"Payment In Lieu of Taxes (PILOT) to the General Fund. The appraisal was performed
in conformance with guidelines established by the Uniform Standards of Professional
Appraisal Practice. The value in that report of the Golf Complex and related
improvements was estimated at $15.5 million; the actual value used for purposes of
the PILOT calculation was $15,347,705.00. It appears that the value established in
1993 ($1,508,734.00) may have been the original amount paid by the City for the Golf
Complex land and did not reflect the improvements made subsequent to the
acquisition. As you're aware, the City intends to stop transferring monies from the Golf
Complex to the General Fund after the end of this calendar year."" Chair Sullwold
noted that Ms. Goldman's response does not address the legality of the 1996
reappraisal, and does not even mention the collection of surcharge, which was
specifically designated by Council ordinance to be used to pay debt service on the
renovations to the driving range, and instead has been transferred to the General
Fund.
5-C
Removal of Six Small Trees at 1 Clubhouse Memorial Road Entrance as
part of the Bay Farm Island Sewer Pump Station Rehabilitation Proposal
and Replanting of Yellow Trumpet Vine, New Zealand Flax, and Santa Cruz
Island Buckwheat
Barbara Hawkins from the Public Works Department advised that the City must add a
generator and redo the well in the sewer pump station located to the right of the
entrance to the Golf Complex. The City is also required by the Environmental
Protection Agency to do other improvements to the pump station, including a $1.3
million upgrade to the electrical panel and installing some additional concrete pads for
new equipment. The pump station services all of Bay Farm Island, and the upgrades
are needed to avoid equipment failure that would affect all in the service area. Six
trees are in the way of where the improvements are needed, and will need to be
replaced. Public Works intends to install a new wrought-iron fence that would be
similar to what was installed along Clubhouse Memorial Road next to the Mif Albright
course, and would plant trumpet vine, flax and buckwheat as a replacement for the
trees. Ms. Hawkins provided photos of the current pump station and the trees that
need to be removed as well as the three kinds of plants proposed for the area.
Vice Chair Schmitz asked if the plants or the fence will be the screen to the pump
station. Ms. Hawkins responded that the fence will surround the entire facility and the
trumpet vine will grow up the fence. In addition, the flax to be planted will grow to
about six feet tall. The generator will make noise, but Ms. Hawkins believes there will
be a soundproof covering on it. The Golf Commission thanked Ms. Hawkins for her
presentation, and stated that the new fence and plantings will undoubtedly make the
area far more attractive than it is at present.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None.
4
Golf Commission Minutes - Tuesday, November 8, 2011",GolfCommission/2011-11-08.pdf
GolfCommission,2011-11-08,5,"7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for October 2011 of $9,793.00. The year-to-date to the
General Fund for surcharge is $48,753 for FY 2011-12.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease, Mif Albright Negotiations, and proposal for
Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle Associates,
including Golf Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:32 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
5
Golf Commission Minutes - Tuesday, November 8, 2011",GolfCommission/2011-11-08.pdf
GolfCommission,2011-12-13,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, December 13, 2011
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:32 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
-
Betsy Gammell, Vice Chair Bill Schmitz, and Secretary Jeff Wood
Absent:
None
Staff:
John Vest, General Manager, and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of November 8, 2011, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by Matt Wisely
Matt Wisely stated that fairways and rough will be mowed less frequently due to the
colder weather, which will give them more opportunity to do detail work on the course
through the winter. The greens are rolling fast and smooth. We have experienced
recent frost delays due to low temperatures. They have been filling pot holes and have
begun removing the pampas grass on Clark # 1. More dead trees have been
removed, including a Monterey Pine on Fry # 5. Greens on both courses have been
1
Golf Commission Minutes - Tuesday, December 13, 2011",GolfCommission/2011-12-13.pdf
GolfCommission,2011-12-13,2,"edged again for the kikuyu grass. They have two more memorial trees to plant on the
north course; one going next to Fry # 15 green and the second site is yet to be
determined. The sod nursery is ready to have sod put down and it is leveled.
A new mechanic has been hired, and has many years of experience.
Chair Sullwold asked what plans, if any, there are to improve drainage this winter.
Matt stated there is no plan at this time for the sloughs as they do not have the
capability. Chair Sullwold also asked if he had any idea what the cost would be to rent
the equipment to dredge the sloughs. Matt stated that it is not the right time of year to
do this. Moreover, there are permits to be obtained, and he doesn't know the cost of
the equipment rental. He also stated that the sloughs are low at this time. Some new
drains have been added, but it is not significant. When asked what role Public Works
plays in maintaining the sloughs, Matt said its responsibility is solely to make sure the
throughways are clear. They come out a couple of times a year to check this, which
includes the throughway from the front of Fry # 16 north to the pond adjacent to the
maintenance shop, and the one from Harbor Bay Parkway to Clark # 17.
Chair Sullwold asked Matt whether, in his opinion, there was an amount of money that
would enable the course to weather a winter better than last year in terms of drainage.
Matt stated that any amount of money could be beneficial, but he does not have an
estimate as to how much per square foot it would cost to dredge a pond. Matt stated
that since October, they have been working proactively to clear drains and make sure
all of the catch basins are clear.
Ed Downing asked if the problem was getting the water out of the sloughs to wherever
it drains, or is the problem getting the water off the course into the slough, and Matt
responsed that is off the course into the slough. Ed also asked about staked trees that
no longer require stakes, and Matt said they were working on removing them.
4-B
Golf Shop and Driving Range activities report by John Vest
John Vest stated that 93 rounds were played in the Thanksgiving Day shotguns,
somewhat below expectations because of threatening weather that morning. The day
after was much better with 472 rounds. We will be open on Christmas Day this year.
For the month of November, revenue is up 3% compared to last year. The light
fixtures on the range need repair. Quotes have been obtained, and they are preparing
the have them repaired. Rounds for November were up 15% over prior year. 525
Groupon coupons were purchased over a period of three days. There will be another
run of Groupon in December.
There will be an open house on December 15, 16 and 17 that will include a lot of
specials and complimentary gift wrapping. Specials for December include an early
bird range special for $10.00, including a cup of coffee, a breakfast sandwich and a
large bucket of balls. The $35.00 special after 11:00 includes a sandwich.
For the calendar year, revenue is about $30,000 ahead of prior year.
2
Golf Commission Minutes - -Tuesday, December 13, 2011",GolfCommission/2011-12-13.pdf
GolfCommission,2011-12-13,3,"4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated there is not much going on right now. There will be a tree
planting ceremony next month.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None.
5
AGENDA ITEMS
5-A
Status Report on long term lease, Mif Albright negotiations, and proposal
for Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle
Associates, including Golf Commission recommendations, if any.
Chair Sullwold stated that the City decided to send out another Request for Proposals
for the long term operation of the golf complex. Per John Russo's request, she had a
great deal of input into this RFP and is pleased as to how it turned out. It is much
more open ended, and basically states that you can bid on 36 holes or 45 holes,
include the driving range or not, with a minimum buy-in of $1,000,000 and a proposal
of a minumum payment to the City, which can be waived during construction, and a
detailed schedule of how they propose to do the construction. It went out on Thursday
or Friday and has been posted on the website. Bob Sullwold, with Joe VanWinkle's
help, prepared a draft, as did the City's consultant, David Sams. Chair Sullwold was
not happy with the Sams draft, but, at a meeting with Dale Lillard and Sams on
January 5, the other two agreed to use Bob's draft as the basis for the final version.
Ed Downing noted that he was surprised and pleased to see that the RFP
acknowledges that the Golf Complex has always generated an operating profit. He
asked why it was only optional for an operator to include the driving range, and Chair
Sullwold explained that one possibility is for the driving range to be operated by
Alameda Junior Golf in conjunction with operation of the Mif Albright course. She
agreed, however, that it was unlikely that any golf operator would choose not to
include the range as part of its proposal.
Ed also asked about the language in the RFP about the breakdown between the
current operator and the City. Chair Sullwold said it was intended to convey simply
that negotiations had failed to reach a final contract; the sentence on that point was
written by the City. Ed also asked who would be appointed to the negotiating
committee. Tim Scates suggested that Chair Sullwold and Joe VanWinkle should
recuse themselves from the process, as they have made it quite clear over the last
year their distrust of Kemper. Chair Sullwold agreed that she has been very critical of
how the Kemper executives from Chicago handled the negotiations regarding the first
RFP (although she reiterated that her problem was not with the local people managing
the Complex under the interim contract), but stated that the new RFP represents a
clean slate. All bidders will have an equal opportunity to compete, and she will support
the best proposal for the Golf Complex, whether it be Kemper's or that of some other
company. Vice Chair Schmitz noted that the Golf Commission is typically invited to
3
Golf Commission Minutes - Tuesday, December 13, 2011",GolfCommission/2011-12-13.pdf
GolfCommission,2011-12-13,4,"participate in the screening process for selection of Golf Complex vendors, but does
not make the final selection.
Ed Downing said he thinks Kemper is being unfairly blamed for wanting to shut down
the Mif and reducing the Complex to 27 holes, when they were only doing what the
City requested. Chair Sullwold said she also believed that Kemper's plan for 27 holes
was entirely driven by their backroom information about what the City wanted: Ron
Cowan has stated that former City Manager Debbie Kurita and former Assistant City
Manager David Brandt are the ones who first broached the idea of a Mif swap in
a
private meeting several years ago.
Tim Scates asked about what has happened to the Cowan proposal. Chair Sullwold
speculated that City Manager John Russo will come to City Council on March 6 with
two options: either the Cowan/Kemper land swap plan that was recommended in the
staff memo dated October 4, 2011, or an operator that has responded to the new RFP
and has been selected as the best candidate. Bob Sullwold stated Cowan has tried to
buy off the Alameda Youth Sports Coalition and create conflict between other sports
and golf. Cowan apparently approached Pat Bail and asked what he could do to gain
her support for the land swap. According to an interview she gave, she told him that
the Coalition might be interested if Cowan would sweeten the pot for other sports.
Allegedly, Cowan agreed that the Coalition could have $5 million -- money from the
swap over and above the $3.5 million for golf, plus an additional donation from him to
make up the difference. Part of the $5 million would be used to build fields on the
North Loop property, and the balance used as seed money for a sports complex at
Alameda Point.
5-B
Update on Golf Complex Finances
Bob Sullwold reported that for July through October, rounds are up, but revenue is
down 1.5%. The Fry course has 3000 rounds more than last year and the Clark
course has 700 rounds more. The Mif is down about 100 rounds. The financial
statement that was presented to the Golf Commission in July for fiscal year 2010-11
has been revised. Version 2 shows net operating income as $648,000, whereas
Version 2 showed only $190,000. There are two principal reasons for this adjustment,
one concerning revenue and one concerning expenses. Regarding revenue, there
were stale gift certificates worth about $200,000 that had been purchased but not
redeemed that they decided to include in revenue. Regarding expenses, the original
statement showed that the ""Services"" category was substantially over budget. After
several requests, the Finance Department finally broke out some of the components of
this category. Apparently they realized in the process that some of the charges were
not operating expenses, and should be capitalized. This amounted to another
$200,000. We are still waiting for a complete breakdown of the services category from
City Contoller Fred Marsh.
4
Golf Commission Minutes - -Tuesday, December 13, 2011",GolfCommission/2011-12-13.pdf
GolfCommission,2011-12-13,5,"6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Bob Sullwold stated that Joe VanWinkle is very committed to the Golf Complex, is very
experienced in business, and is also very smart, but not all of his ideas have merit.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for November 2011 of $7,340.00. The year-to-date to
the General Fund for surcharge is $56,093 for FY 2011-12.
-
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease, Mif Albright Negotiations, and proposal for
Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle Associates,
including Golf Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:55 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
5
Golf Commission Minutes - Tuesday, December 13, 2011",GolfCommission/2011-12-13.pdf
GolfCommission,2011-12-13,6,,GolfCommission/2011-12-13.pdf
GolfCommission,2012-01-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 10, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:28 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Vice Chair Bill Schmitz, and Secretary Jeff Wood
Absent:
None
Staff:
John Vest, General Manager
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of December 13, 2011, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by John Vest
John Vest stated that the reclaimed feed from East Bay MUD had to be turned back on
due the lack of rain. The pressure pump on the North property needs to be replaced
and that work will cost approximately $15,000 to $17,000; it should be completed this
week. More road base has been ordered to patch up the cart paths, and dead trees
are continuing to be removed from the property. Quotes are being obtained for
repainting of the parking lot stripes.
1
Golf Commission Minutes - Tuesday, January 10, 2012",GolfCommission/2012-01-10.pdf
GolfCommission,2012-01-10,2,"4-B
Golf Shop and Driving Range activities report by John Vest
John Vest stated that there has been positive feedback on the condition of the greens.
December revenue was up 76% from last year due to the great weather. Revenue
was $272,000, with over 8,300 rounds. Christmas Day generated 99 rounds and
about $4,000 in revenue. The golf shop holiday sale, offering free gift wrapping, was
successful. The three days of the sale generated about $5,000 in revenue, with total
sales of $27,000 for the month.
The ballast and light kits on the range will be replaced next month at a cost of
approximately $7,000. Installation will involve some closure of the range.
A promotion in December in conjunction with Jim's on the Course included green fee,
cart fee, sandwich and a fountain soda for $35. The ""Wacky Wednesdays"" promotion
is still running well.
-
Tournaments generated about $15,000 in December revenue. 2011 tournaments
generated over $30,000 more in revenue and 648 more rounds than 2011, thanks in
large part to the work of Mike Winkenbach.
4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-D
Golf Complex Restaurant Report, Jim's on the Course
None.
5
AGENDA ITEMS
5-A
Status Report on long term lease, Mif Albright negotiations, and proposal
for Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle
Associates, including Golf Commission recommendations, if any.
Chair Sullwold reported that she attended and participated in the mandatory pre-bid
meeting of prospective golf vendors last Thursday. Dale Lillard advised that there
were eight separate companies represented at the meeting. The City Controller was
present to answer or make note of financial questions, of which there were many. The
meeting went well and it seems that there a number of companies are interested. The
bids are due on February 10.
Norma Arnerich stated that, at the request of the Alameda Junior Golf Board, she sent
a letter to John Russo and the City Council members stating that the Board believes
the Par 3 course should be under one umbrella and be run by the operator of the
Complex, and not by Alameda Junior Golf. She gave a copy of her letter to Chair
Sullwold, who read the letter aloud at the meeting.
2
Golf Commission Minutes - -Tuesday, January 10, 2012",GolfCommission/2012-01-10.pdf
GolfCommission,2012-01-10,3,"Tim Scates asked Chair Sullwold if she was going to recuse herself from the selection
process for RFP responders, and she stated that she was not going to do so. Tim said
he told Dale Lillard earlier in the day that he believes Chair Sullwold should be
removed from the process because of bias, and has made an appointment with John
Russo to express the same opinion. He stated that she is there representing the Golf
Commission and all the golfers at the Complex. He said he is disappointed that the
other Golf Commissioners, knowing her dislike for Kemper, have not spoken up. Vice
Chair Schmitz stated that he has sat on at least two RFP screening committees with
Chair Sullwold, and has always found her to be very professional. He has never seen
her exhibit any personal prejudice, and instead has always kept the golf community as
her number one concern, and has always been very thorough. He thinks she
represents the golfing community very well and supports her being on the committee.
Commissioner Gammell stated she agrees with Vice Chair Schmitz about Chair
Sullwold's professionalism, but is concerned about her negative view of Kemper, and
is concerned about positions she has taken regarding the Mif. Nevertheless, she feels
that if Kemper presents the best proposal, Chair Sullwold would support that proposal.
Commissioner Gaul expects that Chair Sullwold will do what is right for the Golf
Complex, and Commissioner Wood also stated that he has confidence in her.
5-B
Update on Golf Complex Finances
None
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
Chair Sullwold advised that she will be going directly to a meeting of the Alameda
Youth Sports Coalition after the Commission meeting. Ron Cowan and Pat Bail have
worked out an arrangement for Pat Bail to support the land swap. Ms. Bail told Mr.
Cowan that she wants money for an all-weather sports complex at Alameda Point, and
would support the swap if she could get money out of it for that purpose. Initially City
Manager Russo proposed that, of the $7.2 million received as part of the land swap,
$3.5 million would go to the Golf Complex (most of which to be used to reconfigure the
Clark course and build a new Mif course), $1 million would be used to build athletic
fields on the North Loop Road property, and the remaining $2.7 million would be held
in reserve. Apparently Mr. Russo met with Ms. Bail after her meeting with Mr. Cowan,
and agreed that Alameda Youth Sports Coalition could have all the reserve plus some
more from the City. Mr. Cowan also agreed to sweeten the pot, with the result that the
Coalition would end up with a total of $5 million. One million dollars would be used at
North Loop Road, and the remaining $4 million would become seed money for the
Alameda Point sports complex at Alameda Point. Chair Sullwold said that she
intended to register her objections to the unfairness of this proposal in the strongest
possible terms.
3
Golf Commission Minutes - Tuesday, January 10, 2012",GolfCommission/2012-01-10.pdf
GolfCommission,2012-01-10,4,"Norma Arnerich reported that Ron Cowan phoned her yesterday, asking her to change
her mind regarding the land swap. He told her she could work with the new architect
to design the Par 3 to her liking, but Norma told him she has not changed her mind.
Chair Sullwold said that Ron Cowan has threatened Norma that he would get
firefighters and kids from the Boys and Girls Club to go knocking on doors to get
support for the land swap.
Ray Gaul asked what will happen to the Mif if none of the vendors want to operate it.
Bob Sullwold answered, stating that if the vendors don't want it, and AJA doesn't want
it, the only person that wants it is Ron Cowan. He believes the action taken by the
Junior Golf board and the lack of interest that he expects to see from vendors will
make it more likely that Ron Cowan's deal will go through. Chair Sullwold stated that
the ideal solution would be for the vendors to bid on all 45 holes. Unfortunately, if a
for-profit vendor is operating all 45 holes under a long term lease, Chair Sullwold
believes that the Wadsworth Foundation offer would be taken off the table. That would
mean the vendor would have to include the costs of improving the Mif in its plans.
Discussion followed regarding what happens if all responders propose to operate 36
holes, which is an option under the RFP. Tim Scates said he thought the RFP should
immediately be subject to a change order requiring bidders to propose operation of 45
holes. Norma Arnerich stated that John Russo knew that Junior Golf did not want to
operate the Mif prior to issuance of the RFP, but requested that the Board's position
be put in writing. Chair Sullwold stated that she will speak to John Russo regarding
the implications of the Alameda Junior Golf Board decision on the RFP process.
8.
WRITTEN COMMUNICATIONS
Included in the Commission packet was a memorandum to the Finance Department
showing a surcharge payment for December 2011 of $8,228.00. The year-to-date to
the General Fund for surcharge is $64,321 for FY 2011-12. This should be the last
such transfer, as the surcharge ended December 31, 2011.
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease, Mif Albright Negotiations, and proposal for
Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle Associates,
including Golf Commission recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:17 p.m.
The agenda for the meeting was posted 72 hours in advance in accordance with the Brown
Act.
4
Golf Commission Minutes - Tuesday, January 10, 2012",GolfCommission/2012-01-10.pdf
GolfCommission,2012-03-13,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, March 13, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:30 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Vice Chair Bill Schmitz, and Secretary Jeff Wood
Absent:
None
Staff:
John Vest, General Manager and Matt Wisely, Superintendent
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of January 10, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
Regarding the cancellation of last month's meeting, Chair Sullwold explained that she
called City Attorney Janet Kern as soon as she learned that Commissioner Wood had
a last minute conflict, knowing that Commissioner Gammell was on vacation. Ms.
Kern advised that since the Commission is slated for seven members, even though
two slots remain unfilled, the quorum requirement is four. She also advised that the
meeting could be held in the absence of a quorum only for the purpose of receiving
reports. Chair Sullwold noted that the language in the municipal code (""The votes of a
majority of the entire membership of the Commission shall be necessary to take any
action thereof"") is susceptible of two different interpretations, but the City Attorney has
chosen the one that makes things more difficult for Commissions like ours that have
unfilled positions. Chair Sullwold also stated she had wanted to call a special meeting
prior to the March 6 Council meeting, but had not realized that the new Sunshine
1
Golf Commission Minutes - Tuesday, March 13, 2012",GolfCommission/2012-03-13.pdf
GolfCommission,2012-03-13,2,"Ordinance requires seven days notice for special meetings as well as regular
meetings.
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by Matt Wisely
Matt Wisely stated that numerous repairs have been made on the greens, particularly
the 3rd green on the Clark course. The pumps on the Fry course were repaired and
replaced in February. The kikuyu grass is coming out of dormancy and is starting to
turn green. Rainfall for the year has been minimal. Aerification of the Fry greens
was done last week and the Mif was done last month. Other small projects in progress
include sod work on Fry No. 14, raising the fairway trench on Fry No. 5 with sod, and
raising the edge of the cart paths on Fry Nos. 5 and 13. Tees will be both aerified and
seeded in the next week.
4-B
Golf Shop and Driving Range activities report by John Vest
John Vest stated that rounds in February 2012 were over 2,000 more than 2011,
which was attributed to good weather and new players who came out as a result of
Groupon specials. Research is being done on finding some new directional signs for
the Complex. Tournament play continues to increase as Mike Winkenbach reaches
out to new groups, with $40,000 in future events booked in February. One recent
Sunday saw over 500 rounds played on all three courses, which is comparable to a
Sunday in the summer. Both green fee and cart fee revenue were up in the month of
February. Merchandise was up $4,000 over the prior year.
On the promotional side, Wacky Wednesdays is still quite popular. Get Golf Ready is
up and running with five instructors involved in the program. Junior clinics will start in
April. An aerification special of $25 with a cart/play the nine twice proved quite
successful.
4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Junior Golf had a table at the Little League opening ceremonies recently, and many
Junior Golf Club applications were distributed.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None.
2
Golf Commission Minutes - Tuesday, March 13, 2012",GolfCommission/2012-03-13.pdf
GolfCommission,2012-03-13,3,"5
AGENDA ITEMS
5-A
Status Report on long term lease, Mif Albright negotiations, and proposal
for Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle
Associates, including Golf Commission recommendations, if any.
Chair Sullwold stated the Ron Cowan proposal was rejected by the City Council, and
City Manager John Russo was authorized to negotiate with KemperSports and
Greenway Golf for the long term lease of the Golf Complex. Mr. Russo has asked the
evaluation committee to conduct additional interviews with both companies. David
Sams, the City's golf consultant, is preparing a draft of questions for both companies.
Chair Sullwold asked that other members of the Golf Commission or the public to
submit any questions they would like answered by email no later than Monday, March
19. Both companies will make presentations to the City Council on April 3rd
Chair Sullwold asked John Vest about the source of the email addresses for an email
that went out to golfers from the Alameda Youth Sports Foundation in support of the
land swap. She indicated that she had been asked to look into this matter by several
golfers who were concerned about how their addresses could have gotten to that
organization. John said that Kemper had received a request for the database, that the
request had been referred to City staff, possibly the City Attorney, and that the
database had indeed been released, but he was not sure of the precise details. He
agreed to look into the matter further and report back.
5-B
Update on Golf Complex Finances
Bob Sullwold stated that through the first seven months of the fiscal year 2011/2012,
the net operating income is $681,000, payments to the City total $312,000, and
$240,000 was added to the Enterprise Fund, leaving a cash balance of over
$1,000,000 as of the end of January. The January financial statements from the City
still show transfers for PILOT, fixed charges and transfers to other funds.
While rounds for the first seven months of the fiscal year are up 16%, revenue has
only increased 7.5% Bob asked John Vest whether the difference in the percentage
increases is due to discounted green fees. John agreed, and said that the difference
is also due to a steep increase in play by the volunteer marshals, who get
complimentary green fees.
Bob suggested to the Golf Commission that they should send a bill to Ron Cowan for
$21,500.00 for appraisals of the Mif and North Loop Road properties. He also
questioned what capital expenses were made totaling $65,000 over the last seven
months, and also $28,000 of ""other City expenses"" and $20,000 of ""parks repair
work,"" which together is more than $100,000 in non-operating expenses. For the
calendar year 2011, Kemper's payroll expense was $86,000 higher than 2010, and
other expenses were $125,000 lower than 2010. John Vest explained that the higher
payroll figure included a new Sales and Marketing position added in 2011, and also
that payments to golf instructors are now included in the payroll figure. On the
expense side, John explained that most of the decrease had to do with water, which
3
Golf Commission Minutes - -Tuesday, March 13, 2012",GolfCommission/2012-03-13.pdf
GolfCommission,2012-03-13,4,"was down $100,000 from prior year, and also a decrease in equipment repair, which
was down due to the new equipment that was purchased.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Norma Arnerich stated that the fears expressed by many after Junior Golf's letter to
John Russo announcing that Junior Golf did not want to run the Par 3 course proved to
be unfounded now that all four golf operators responding to the RFP made proposals
that included operation of the Mif Albright course. The letter was prepared on the
advice of John Russo.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease negotiations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:43 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, March 13, 2012",GolfCommission/2012-03-13.pdf
GolfCommission,2012-04-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, April 10, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:31 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, Vice Chair Bill Schmitz, and Secretary Jeff Wood
Absent:
None
Staff:
General Manager John Vest, Superintendent Matt Wisely,
City Manager John Russo, and Park and Recreation Director
Dale Lillard
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of March 13, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
Chair Sullwold advised that, pursuant to the request of City Manager John Russo at
the March 6th City Council meeting, there will be a special meeting of the Golf
Commission on Tuesday, April 24 at 6:30 p.m. The meeting will take place at the
Washington Park Recreation Building on Central and 8th At the meeting,
representatives of Greenway Golf and KemperSports will make short presentations
regarding their proposals to renovate and operate the Golf Complex. They will then
respond to questions from the public, following which the public will be invited to make
statements of up to two minutes regarding which proposal they prefer. After all public
questions and comments are complete, the Golf Commission members will ask
questions of the two companies, and make statements as to which company to
1
Golf Commission Minutes - Tuesday, April 10, 2012",GolfCommission/2012-04-10.pdf
GolfCommission,2012-04-10,2,"recommend. At the conclusion of the meeting, an official vote will be taken by the Golf
Commission on the recommendation of a vendor to City Manager Russo.
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by Matt Wisely
Matt Wisely stated that aerification has been completed on the South greens using 1/4""
inch tines with no sand. Both courses were double verticut today, and they are in the
process of rototilling the bunkers and redistributing the bunker sand. Slight
modifications have been made to both courses, specifically around the greens on
selected holes. Alameda has had eight inches of rain in the last four weeks, and they
are finding that the Jack Clark course is taking longer to drain. Matt attended the
Men's Club meeting last month to advise on preparations for the Commuters
Tournament and spring in general. Matt will be preparing a regular monthly report for
inclusion in the Men's Club ""Tee Time Tales,"" and will forward a copy to the Seniors
Club and the Women's Clubs. The next two weeks will be dedicated to getting the
course detailed for the Commuters.
One staff member has left recently, and Matt is looking for his replacement as well as
someone to fill another vacant position. Rich Jessen has returned from his seasonal
layoff.
Norma Arnerich said that she thought the Clark course was in great shape for the
AWGC tournament on April 5th, and Commissioner Betsy Gammell added that she
thought the greens on the course were excellent.
4-B
Golf Shop and Driving Range activities report by John Vest
John Vest stated that March revenue was up 28% over the previous year. Range and
lesson revenues are up, and merchandise revenue for March was over $20,000.
March 2012 had 7,100 rounds compared to 4,600 in March 2011. The Complex
offered a Masters special at $27.00 after 3:00 p.m., including cart, and will sponsor a
TaylorMade demo day on Saturday.
4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Dot Lorenzetti's nephew contacted Norma about donating a memorial bench, and
members of the Nine-Hole Club would like to dedicate a tree in her memory. Dot was
a member of both the Niners and the 18-Hole women's club.
4-D
Golf Complex Restaurant Report, Jim's on the Course
City Manager John Russo advised that he has negotiated a 25-year lease with Jim's
on the Course that he hopes will be presented to the City Council for approval at the
May 1st meeting. He said that he was pleased for the City to be doing business with a
local proprietor rather than a large national firm. The City will remain the owner of the
property, but Jim's on the Course will finance a major expansion of the restaurant. He
2
Golf Commission Minutes - -Tuesday, April 10, 2012",GolfCommission/2012-04-10.pdf
GolfCommission,2012-04-10,3,"expects that the amount of rent received by the City will increase over time, and stated
that a significant portion of the rent paid to the City will be put aside for future
renovations.
Tom Geanekos, owner of Jim's on the Course, handed out a rough drawing of the
current and future restaurant configurations. At present, they are able to seat 80
people, whereas under the new design with an expanded footprint, they will be able to
seat about 250, which is sufficient capacity for tournaments as well as other non-golf
events. The kitchen will be remodeled and enlarged so that it will have the capacity to
prepare meals for an event as well serving the regular restaurant customers. The
renovation will be done in phases to allow the restaurant to remain open as much as
possible, although they will only be able to provide limited service during the kitchen
renovation.
5
AGENDA ITEMS
5-A
Status Report on long term lease negotiations, including Golf
Commission recommendations, if any.
None
5-B
Receive a report from Chair Sullwold regarding release of Golf Complex
email database
Chair Sullwold read a prepared report, a copy of which is attached.
5-C
Update on Golf Complex Finances
Bob Sullwold reported that, for the first eight months of fiscal year 2011-12, rounds are
up 27% on the Fry course and 12% on the Clark course as compared with the same
period last year. Revenue on both courses is up 11% and overall rounds are up 20%.
The operating profit for the Golf Complex through those eight months was about
$750,000, with payments to the City of about $350,000. Approximately $275,000 has
been added to the Enterprise Fund, leaving a balance as of the end of February of
over $1,000,000.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
3
Golf Commission Minutes - Tuesday, April 10, 2012",GolfCommission/2012-04-10.pdf
GolfCommission,2012-04-10,4,"9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease negotiations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:56 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, April 10, 2012",GolfCommission/2012-04-10.pdf
GolfCommission,2012-05-22,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, May 22, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:31 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, and Secretary Jeff Wood
Absent:
Vice Chair Bill Schmitz
Staff:
General Manager John Vest, Superintendent Matt Wisely,
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of April 10, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by Matt Wisely
Tee blocks have been replaced on both courses. The new tee blocks were made in-
house, saving a great deal of money. One eucalyptus tree fell on 17 North and is
being removed and ground up. Approximately ten dead redwood trees were removed
from other parts of the North course at the same time. Several trees on the North
course are going to be pruned starting tomorrow.
1
Golf Commission Minutes - -Tuesday, May 22, 2012",GolfCommission/2012-05-22.pdf
GolfCommission,2012-05-22,2,"4-B
Golf Shop and Driving Range activities report by John Vest
April range revenue was up 3% from prior year, green fees were up 5% and cart fees
were up 6%. The course is still dealing with customers taking carts straight out of the
cart barn. Merchandise sales from January through April are S up $20,000 over the
same period last year. Rounds for April were up 200 over prior year.
Current promotions include $35.00 with cart after 12:00 p.m., $25.00 after 3:00 p.m.
and $15.00 after 5:00 p.m. on weekdays. Lesson revenue is up 36% from prior year.
Over $85,000 in future tournament revenue was booked in April.
4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
There are three upcoming tree dedications. Junior Golf conducted a successful
junior/adult tournament last Saturday. Approximately ten of our juniors are being
trained as volunteer workers at the upcoming U.S. Open. The USGA will pay for the
clothing for its junior volunteers, whereas adults have to buy their own.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None
5
AGENDA ITEMS
5-A
Status Report on long term lease negotiations, including Golf
Commission recommendations, if any.
None
5-B
Update on Golf Complex Finances
Bob Sullwold reported that net operating income for March was $1,231. According to
the City finance department report, the expense item for Kemper services and supplies
in March was double the monthly average. Kemper's own report does not show
a
similar phenomenon, and John Vest stated there were no extraordinary expenses in
March that would explain the City's number.
For the nine months ended March 31, 2012, total rounds were up 22.7% compared to
the prior fiscal year, led by a 29.03% increase in Fry rounds. For the same period,
revenue from greens fees was up 12.94%. The explanation for the discrepancy
between round and revenue growth is that revenue per round declined by 7.95%.
Overall, for the nine months ended March 31, 2012, net operating income was
$751,156. Payments to the City totaled $562,834, and debt service totaled $171,286.
(The charges for PILOT have continued this calendar year). As of March 31, 2012, the
cash balance in the Golf Enterprise Fund was $803,221, which is about the same as it
was at the beginning of the fiscal year. Chair Sullwold asked if there was a possibility,
based on historical data, that the Enterprise Fund would be back up to $1,000,000 by
2
Golf Commission Minutes - Tuesday, May 22, 2012",GolfCommission/2012-05-22.pdf
GolfCommission,2012-05-22,3,"the end of June because these are higher revenue months. Bob said he was reluctant
to make predictions because the finance department sometimes imposes surprising
charges on the Golf Complex.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Commissioner Gammell asked about a letter sent to the other Golf Commission
members concerning their eligibility for reappointment. She did not receive the letter
as she is termed out. The City Clerk advised Chair Sullwold that she and Vice Chair
Schmitz are eligible for reappointment, but only for one more year, Commissioner
Gaul may be reappointed for another full term of four years, as he was originally
appointed to fill out the term of Tony Santare, who resigned. Commissioner Wood is
eligible for reappointment for three more years. Commissioner Gaul said that he
understands June will now be the anniversary date for Golf Commission terms rather
than October.
Bob Wood asked about the Public Works project that is underway at the entrance to
the Golf Complex. Chair Sullwold said that Public Works is replacing pumping
equipment that services all of Bay Farm. Commissioner Gammell stated that the black
fence along the Mif course will remain, and when the new pump is in place, Public
Works will be planting a flowering vine that will grow along the fence.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease negotiations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:10 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, May 22, 2012",GolfCommission/2012-05-22.pdf
GolfCommission,2012-05-22,4,"Chuck Corica Golf Complex
Income Statement
As of April, 2012 - Unaudited
Rain Days
Rain Days
4
30
Rounds
Rounds
April, 2012
& Carts
YTD
& Carts
Revenues
Golf Operations
37,290
Par 3 golf fees
$
6,990
1,075 $
69,010
10,749
37,301
Regular golf fee - Fry
112,813
5,800
1,017,112
51,442
37,302
Regular golf fee - Clark
80,557
3,882
730,413
36,979
37,310
Driving range fees
32,154
288,964
37,311
Monthly passes
18,655
177,235
37,410
Concessions - restaurant
6,203
60,236
37,411
Golfer meal package
-
3,765
37,420
Golf shop sales
32,748
-
240,322
37,530
Golf lessons
12,854
112,355
37,540
Golf carts rental
48,845
4,862
475,119
45,749
37,561
Use of Gift Certificate
(5,445)
8,797
Other
597
5,773
Subtotal
346,971
3,189,101
Other
35,101 Interest allocation (net of bank serv chrg)
(163)
2,944
35,300
Rental income
4,887
41,746
36,990
Other contrib/donation
-
375
Transfer from other funds
-
-
Subtotal
4,724
45,065
Total
351,695
3,234,166
Expenditures
Golf Operations
Wages & benefits
2,188
38,581
Supplies
32
3,074
Services:
Kemper -
Golf Mgmt Fees
10,927
125,151
Personnel
85,977
886,427
Service & Supplles
102,752
1,097,617
Capital Expenses
13,376
96,992
North Loop Road Appraisals
-
21,600
Other City Expenses
2,886
41,237
Stormwater Fees
80,282
80,282
Parks Repair Work
3,688
26,278
Interest expense
1,571
17,855
Fixed asset depreciation
-
-
Subtotal
303,679
2,434,994
Net Income (loss)
after expenses of golf operations:
48,016
799,172
Payments to City of Alameda
Fixed charges
26,637
266,367
Transfers to other funds
11,902
119,020
Payment in lieu of taxes
16,852
168,517
Payment for surcharge collect
-
64,321
Subtotal
55,391
618,225
Net income (loss)
-
after expenses & payment to City:
$
(7,375)
$
180,947
Principal repayment on Equipment Leases:
$
5,929
$
177,216
Prepared by: Sophle Young - Finance Department
Revlewed by: Freel main
Controller",GolfCommission/2012-05-22.pdf
GolfCommission,2012-06-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, June 12, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:34 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, and Secretary Jeff Wood
Absent:
Vice Chair Bill Schmitz
Staff:
General Manager John Vest, Superintendent Matt Wisely,
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of May 22, 2012, were approved
unanimously.
1-C ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
Chair Sullwold reported that when Mayor Gilmore announced her appointments to a
number of different City commissions at last week's City Council meeting, she
deliberately skipped the Golf Commission; she did not give a reason. Ray Gaul is
eligible for one additional full four-year term because he was appointed to fill a slot
after Tony Santare resigned, so his first three years on the Commission do not count
toward the eight-year limit. Jeff Wood is eligible for three years because he is one
year into his second term. Bill Schmitz and Jane Sullwold are eligible for one more
year, as they have both served three years past their first term. Betsy Gammell is not
eligible for reappointment, having served more than two full terms, but will stay on until
someone new is appointed, pursuant to the Municipal Code.
1
Golf Commission Minutes - Tuesday, June 12, 2012",GolfCommission/2012-06-12.pdf
GolfCommission,2012-06-12,2,"4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by Matt Wisely
Tree pruning has been completed, and the Mif greens will be aerated next week. Over
the next couple of months, bird nesting boxes will be added to the course, which is a a
requirement to get the course certified by the Audobon Society.
4-B
Golf Shop and Driving Range activities report by John Vest
May revenue was up as compared to May of 2011. Range revenue is continuing to
increase. They have been rotating out old range balls with new ones and selling off
the old balls. Green fee and cart revenue is also up over prior year, and merchandise
is up 14% over prior year. Rounds for May were 11,650 compared to 10,459 for May
2011.
Current promotions include $35.00 with cart after 12:00 p.m., $25.00 after 3:00 p.m.
and $15.00 after 5:00 p.m. on weekdays. They plan to also run a U.S. Open special.
Lesson revenue is up 26% from prior year.
In May, Mike Winkenbach booked $50,000 future tournament revenue. Tournaments
in the calendar year to date have generated 600 more rounds and $25,000 more in
revenue than the same period last year.
4C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated the first summer junior tournament will be tomorrow. There will
be one more memorial bench donated to the course.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None
5
AGENDA ITEMS
5-A
Status Report on long term lease negotiations, including Golf
Commission recommendations, if any.
Chair Sullwold spoke with George Kelley of Greenway Golf earlier in the day, who
advised that negotiations with the City are moving slowly. He said that he still expects
an agreement will be reached, but it will probably be slightly after the 45-day period
that City Manager John Russo projected.
5-B
Update on Golf Complex Finances
Bob Sullwold analyzed the City's financial statements for fiscal year 2011-2012
through April. Rounds and revenues for April 2012 were similar to the prior year.
2
Golf Commission Minutes - Tuesday, June 12, 2012",GolfCommission/2012-06-12.pdf
GolfCommission,2012-06-12,3,"Through the first ten months of the fiscal year, rounds are up 20% and revenue is up
12%.
$80,000 was charged to golf by the City in April for storm water fees. As a result. the
balance in the Enterprise Fund at the end of April is similar to what it was at the
beginning of the fiscal year. The net balance in the Enterprise Fund at the end of April
was $775,000, which does not include the $100,000 set aside for the Wadsworth
Foundation grant.
Chair Gammell asked if they could stop the City from taking money from the Enterprise
Fund. Bob Sullwold said that City staff recommended that PILOT and cost allocation
cease as of December 31, 2011, but when the matter was presented to City Council,
although Council voted unanimously to accept the staff recommendation, it was
somehow interpreted as authorizing those charges to continue until a contract is
signed with a long-term operator.
6. ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7. OLD BUSINESS
None
8. WRITTEN COMMUNICATIONS
None
9. ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease negotiations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:05 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, June 12, 2012",GolfCommission/2012-06-12.pdf
GolfCommission,2012-06-12,4,,GolfCommission/2012-06-12.pdf
GolfCommission,2012-07-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, July 10, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:32 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner
Betsy Gammell, and Secretary Jeff Wood
Absent:
Vice Chair Bill Schmitz
Staff:
General Manager John Vest, Superintendent Matt Wisely,
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of June 12, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None.
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Maintenance activities report by Matt Wisely
Matt reported that the Fry course greens are being edged for kikuyu grass
encroachment, and similar work is in progress on the Clark course. They ran the deep
verticutter through the south half of the Clark putting green, and will be doing the same
on the collars of the greens and on some of the tees. A proposal is being obtained to
remove the two large dump piles on the courses. The motor for the fountain in the
pond on the 15th hole of the Fry course is being replaced. One maintenance staff
member has been terminated.
1
Golf Commission Minutes - Tuesday, July 10, 2012",GolfCommission/2012-07-10.pdf
GolfCommission,2012-07-10,2,"4-B
Golf Shop and Driving Range activities report by John Vest
John reported that two staff members in the golf shop are leaving.
Three carts were damaged a couple of weeks ago by three kids playing bumper cars.
He met with the parents of the three and they are going to pay for the damages.
Three wedges were stolen from the shop, but the video enabled pro shop staff to
identify the thieves. After one was contacted by the police, he agreed to pay for the
wedges.
Per the City's request, before the Greenway takeover, the debris piles will be removed
from the property, the Junior Golf office in the pro shop will be repaired, and concrete
work is going to be done around the buildings where there are trip hazards.
Revenue for June was up 12% over prior year and the range revenue was up 8%. He
is working with Greenway to determine what merchandise will be kept. Rounds for
June were 12,735, which is up from June 2011. There was a successful July 4th
promotion that included a hot dog and a drink from Jim's. Tournament revenue for
June was over $42,000.
4-C
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma advised that a bench will be dedicated in memory of Al George at a ceremony
on July 21st for Al George. Over the years, Al donated over $9,000 from collecting
cans.
The East Bay Juniors tournament is coming up on July_23rd and 24th; 147 have already
signed up. The Elks organization will provide lunches and trophies for the juniors
through a grant they received.
4-D
Golf Complex Restaurant Report, Jim's on the Course
John Vest stated that he had been advised by Dale Lillard that the City and Jim's could
not reach an agreement for the long term lease, and negotiations have ended.
5
AGENDA ITEMS
5-A
Status Report on long term lease negotiations, including Golf
Commission recommendations, if any.
Chair Sullwold stated that she had been told by both Lisa Goldman and Dale Lillard
that the City expects a deal with Greenway to be penciled out by Thursday. At the
Council meeting on the 17th, Council will ask that its meeting on July 24 th be
designated as a regular meeting instead of a special meeting, because the first
reading of a proposed long-term lease must be done at a regular meeting. Assuming
it is approved on the 24th the lease will be presented for final approval at a special
meeting on July 31st.
2
Golf Commission Minutes - -Tuesday, July 10, 2012",GolfCommission/2012-07-10.pdf
GolfCommission,2012-07-10,3,"5-B
Update on Golf Complex Finances
Bob Sullwold stated that rounds and revenues are up through the month of May over
the prior fiscal year. Fry rounds were up 1,500, and Clark rounds up 200. Revenue
was up about $10,000. Year to date, rounds on the Fry are up about 28% and about
11.5% on the Clark. Corresponding revenue figures show about 16% on the Fry and
about 4.5% on the Clark.
On the City's May financial statement, there was a draw down on the Enterprise Fund
in excess of $400,000. According to the City, part of that was a result of prepayment
of Kemper's June invoice, but the remainder appeared to be due to a $242,497 charge
by the City for transfers to other funds. Chair Sullwold asked Fred Marsh of the
Finance Department about these two items, and he responded that he could not get
back to her until Wednesday.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease negotiations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:02 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, July 10, 2012",GolfCommission/2012-07-10.pdf
GolfCommission,2012-08-14,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, August 14, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:35 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, and Commissioner
Bill Schmitz
Absent:
Commissioner Betsy Gammell and Commissioner Jeff Wood
Staff:
General Manager John Vest, Superintendent Matt Wisely,
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of July 10, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by Matt Wisely
Matt Wisely stated that they have had to rent a fairway mower as one of our
units is down. The dump pile on 16 North has started to be eliminated, and old
pesticide containers are going to be appropriately removed from the property.
There are main water line breaks on both courses. A maintenance staff
member will be leaving for a new job at Pebble Beach as an Assistant
Superintendent in Training.
1
Golf Commission Minutes - -Tuesday, August 14, 2012",GolfCommission/2012-08-14.pdf
GolfCommission,2012-08-14,2,"4-B
Golf Shop and Driving Range activities report by John Vest
John Vest stated that Greenway has asked the City to take care of some items before
Greenway takes over, including some trip hazards around the golf shop and patio.
The Junior Golf Office has been cleaned of all mold and will be finished soon.
Revenue for July is up 6% over prior year. Range revenue is up 2% over prior year
and up 14% year to date. Merchandise is being liquidated in the golf shop,
contributing to a 17% increase in revenue over prior year. Rounds are up 200 over
prior year and tournament rounds are up 574 over prior year.
4-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Chair Sullwold advised that Norma had a serious fall at home and injured her
shoulder. The Golf Commission extended its best wishes for a speedy recovery. In
Norma's absence, Connie Wendling reported that the Junior Golf club championship
will be held on Wednesday, August 15.
4-D
Golf Complex Restaurant Report, Jim's on the Course
Chair Sullwold reported that she spoke during non-agenda Communications at the City
Council meeting on July 23rd, asking Council to direct the City Manager to continue
negotiations with Jim's on the Course for a long-term lease and renovations to the
restaurant.
5
AGENDA ITEMS
5-A
Status Report on long term lease negotiations, including Golf
Commission recommendations, if any.
Chair Sullwold said she has not heard anything since the July 31st City Council
meeting when Greenway was awarded the long term lease, other than that the plan is
for Greenway to begin with the Mif and the Driving Range renovations.
John Vest reported that he and Patti Straass have been hired by Greenway.
Regarding other staff, Greenway will be at the Golf Complex in the coming week for
interviews. Commissioner Schmitz asked about the marshal program and Mr. Vest
stated that he was not sure what the program was going to be under Greenway.
5-B
Update on Golf Complex Finances
Bob Sullwold reported that for the fiscal year ending June 30, 2012, rounds on the Fry
course were up 28%, Clark rounds were up 12%, and Mif rounds were up 4%.
Revenue on the Fry was up 20%, and revenue on Clark and the Mif was up up 2%.
Overall, from this year to last, rounds were up 19% which increased revenue 12%.
2
Golf Commission Minutes - Tuesday, August 14, 2012",GolfCommission/2012-08-14.pdf
GolfCommission,2012-08-14,3,"According to the City's preliminary, unaudited financials, operating income for the year
was $1,175,027, and payments to the City were $729,000, leaving a net operating
income of $446,000. After paying $189,143 in capital debt, $271,000 was added to
the Enterprise Fund.
Greenway made a deposit of $250,000. The City allocated $50,000 to current income
and $200,000 to cash, leaving the Enterprise Fund balance at the end of the fiscal
year at $1.1 million. Mr. Sullwold said that if the City had not continued to transfer
funds for PILOT and cost allocation, as had been recommended by staff, the balance
would have been $445,000 more.
Chair Sullwold stated that, according to Fred Marsh's estimate, that the Enterprise
Fund will have a balance of about $1,000,000 after the year end audit. The City will
still be responsible for paying about $140,000 for the debt service on the old driving
range improvements and the sewer fee in the future.
Commissioner Schmitz asked what financials the City will be providing in the future.
Bob said he didn't know, but while construction is underway, it will all be under
Greenway's control, and the City will only be entitled to $75,000 in annual payments.
Connie Wendling asked when the Mayor might appoint members to the Golf
Commission; Chair Sullwold said she had not heard anything on that subject. Connie
urged the Commission to push for an active role, including regularly monthly meetings,
after Greenway takes over.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Connie Wendling advised that former Alameda Junior Golfers Carly and Emily Childs
qualified for the women's amateur championship in Ohio, but neither advanced.
Chair Sullwold reported that she is running for City Council.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Long Term Lease negotiations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:15 p.m.
3
Golf Commission Minutes - Tuesday, August 14, 2012",GolfCommission/2012-08-14.pdf
GolfCommission,2012-08-14,4,"The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Tuesday, August 14, 2012",GolfCommission/2012-08-14.pdf
GolfCommission,2012-09-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, September 11, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:37 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner Bill
Schmitz, Commissioner Betsy Gammell and Commissioner Jeff
Wood
Absent:
None
Staff:
General Manager John Vest
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of August 14, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COIIIMIUNICATIONS
None
3
COMMISSION COIIMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Maintenance activities report by John Vest
John Vest stated that the maintenance staff has been doing a lot of cleanup, while
waiting for the new equipment to arrive. Greenway is in the process or hiring new
staff.
1
Golf Commission Minutes - Tuesday, September 11, 2012",GolfCommission/2012-09-11.pdf
GolfCommission,2012-09-11,2,"4-B Golf Shop and Driving Range activities report by John Vest
Revenue for the month of August was $410,000 and year to date revenues are up
$290,000 from previous year. Range revenue is also up, along with green fee and cart
fee revenue from prior year. The golf shop has been having a blow out sale for the
merchandise that still belongs to the City. Rounds were down slightly from 2011.
Tournament rounds year to date were up 620 from prior year.
Questions were asked regarding when the closure of the range will take place. There
have been several dates discussed, but John has not heard exactly when the closure
will take place.
John announced that Mike Winkenbach has been retained as Operations
Manager/Assistant General Manager, and Greenway is looking to hire some other new
staff to fill vacant spots. There will also be a new marketing director retained in the
near future, possibly someone already working for Greenway at another location.
There will be changes to the marshal program, including not being able to play for free
on the weekends. There will be a couple of paid positions for First Tee Hosts.
4-C Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Connie Wendling, reporting in Norma's absence, said that Norma is doing well. The
Adult/Junior tournament was held last Saturday with 50 teams. The Jack Clark
Memorial tournament is coming up on September 24, 2012.
4-D
Golf Complex Restaurant Report, Jim's on the Course
Dimitri Geanekos stated that the wedding with approximately 500 people was a
success. The tent they put up cost about $20,000, and was paid for by the bridal
party.
Chair Sullwold announced that after negotiations between Jim's and the City broke
down, she went to the City Council to encourage reopening them.
5
AGENDA ITEMS
5-A
Status Report on long term lease negotiations, including Golf
Commission recommendations, if any.
The Commission discussed whether to rename this standard agenda item for future
meetings, and decided to rephrase it as ""Status Report on Golf Complex Renovations,
including Golf Commission recommendations, if any.' There was nothing to discuss
this month that had not already been covered in John Vest's report.
2
Golf Commission Minutes - -Tuesday, September 11, 2012",GolfCommission/2012-09-11.pdf
GolfCommission,2012-09-11,3,"5-B
Update on Golf Complex Finances
Bob Sullwold stated that the Golf Complex had $218,000 in net revenue for the month
of July. The Enterprise Fund shows a cash balance of $1.4 million, including the
$100,000 reserved for the Wadsworth Foundation grant for the Mif that will go back in
the fund eventually.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Golf Complex renovations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at 7:07 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, September 11, 2012",GolfCommission/2012-09-11.pdf
GolfCommission,2012-09-11,4,,GolfCommission/2012-09-11.pdf
GolfCommission,2012-10-01,1,"MINUTES OF THE OPEN GOVERNMENT COMMISSION
MONDAY
OCTOBER 1, 2012 - - -
7:00 P.M.
The meeting was convened at 7:00 p.m.
ROLL CALL -
Present:
Commissioners Jensen, Oddie, Peterson, Spanier,
and Wong - 5.
Absent:
None.
ORAL COMMUNICATIONS, NON-AGENDA
2-A. Matthew James Fitzgerald, Alameda, introduced himself.
AGENDA ITEMS
3-A.
Approve the May 7, 2012 Meeting Minutes.
Commission Jensen moved approval of the minutes with correction to the spelling of her
last name on page 3.
Following Commissioner Spanier's comments, the City Clerk clarified that agendas
need to go out twelve days before a City Council meeting; stated a noticing complaint
could be filed before a meeting is held.
Commissioner Wong seconded the motion, which carried by unanimous voice vote - 5.
3-B. Receive a Status Update on the Public Records Index.
The City Clerk stated the Public Records Index is required by the Sunshine Ordinance
and would be posted on the City's website to inform people about the types of
documents maintained in each department; the Sunshine Ordinance requires that
documents be labeled ""Open,' ""Partially Open,"" or ""Has been determined Exempt;"" the
list has been drafted and staff is finalizing the documents' open or exempt status; the
Index would be brought back to the Commission once the status has been finalized.
Commissioner Jensen inquired whether current City website documents would need to
be categorized or just the new documents, to which the City Clerk responded all
documents would be categorized.
COMMISSIONER COMMUNICATIONS
4-A. Commissioner Peterson discussed the public's lack of awareness of the
Commission; stated the Sunshine Ordinance should be added to the Open Government
section on the website; future meeting dates should be on the calendar now; that he is
still concerned with not having Commissioners' email addresses on the website; he
Meeting of the
Open Government Commission
1
October 10, 2012",GolfCommission/2012-10-01.pdf
GolfCommission,2012-10-01,2,"does not believe public correspondence should go through the City Clerk's office but
should go directly to the Commission; not having Commissioners' email addresses on
the website by now is inexcusable and unacceptable; that he has addressed said
concern with the Deputy City Manager.
Commissioner Jensen concurred with Commissioner Peterson; urged adding
Commissioner e-mail addresses and fax number on letterhead; stated Commissioner
email addresses should be unique rather than using the City Clerk's office email
address to ensure continuity and privacy.
Chair Oddie noted the Commission's meeting date and minutes are listed on the City's
website.
Commissioner Petersen stated no one attended tonight's meeting; that he does not
understand why Commission meeting dates are only calendared on the City's website
shortly before a meeting.
The City Attorney stated Commissioner Petersen's concern [regarding email addresses]
would be restated to the Deputy City Manager; a major revamp of the City's website is
underway; domain names have been discussed; clarified that the City Clerk is the
repository of all City records and complaints need to go through the City Clerk's office.
Chair Oddie inquired whether any complaints have been filed, to which the City Clerk
responded in the negative; stated a meeting would have been scheduled if a complaint
was filed.
Commissioner Jensen requested that the City Clerk's email address be placed on the
next agenda.
The City Clerk stated all agendas contain said contact information.
ADJOURNMENT
Commissioner Wong moved approval of adjourning the meeting at 7:15 p.m.
Commissioner Jensen seconded the motion, which carried by unanimous voice vote -
5.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
Meeting of the
Open Government Commission
2
October 10, 2012",GolfCommission/2012-10-01.pdf
GolfCommission,2012-10-09,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, October 9, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:31 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner Bill
Schmitz, Commissioner Betsy Gammell and Commissioner Jeff
Wood
Absent:
None
Staff:
General Manager John Vest
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of September 11, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated that Tim Scates has been appointed as a new Golf
Commissioner and will be sworn in next week along with Chair Sullwold,
Commissioner Schmitz, Commissioner Gaul and Commissioner Wood.
4
WRITTEN/ORAL REPORTS
4-A Facility report by General Manager John Vest
John Vest stated that Dan Holmes is the new Superintendent and is working on
training new staff and also working on equipment issues. He stated that will be
1
Golf Commission Minutes - -Tuesday, October 9, 2012",GolfCommission/2012-10-09.pdf
GolfCommission,2012-10-09,2,"plugging of the greens with small tines which heal in a day. The North will be done
October 15 and 16 and the South will be done October 22 and 23.
The plan is to break ground on the range in November and there will be some bigger
practice areas as well as a grass tee on the range for lessons and player
development. The plan is to break ground on the Mif in April with both the Mif and the
range back up and running in July 2013.
A promotion was run on Sundays for $45.00 including a cart. $5.00 gift certificates
were purchased from Jim's to randomly give out to guests.
Chair Sullwold asked about the practice area that was in the plans and will that be
done at the same time as the Mif work is done and Mr. Vest stated that it is in the
plans.
4-B Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Commissioner Gammell stated that the Jack Clark Memorial Tournament went well.
Also the league play for the high school teams is being held next Monday.
4-D
Golf Complex Restaurant Report, Jim's on the Course
Tim Scates stated that according to Tom, there will be a new renovation plan
submitted to the City.
5
AGENDA ITEMS
5-A Status Report on Golf Complex Renovations, including Golf Commission
recommendations, if any.
None
5-B Update on Golf Complex Finances
John Vest stated that rounds were down a little from prior year as well as revenue, the
revenue being due to low merchandise in the golf shop.
Mr. Vest also stated that the debris piles are being taken care of the City.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
2
Golf Commission Minutes - -Tuesday, October 9, 2012",GolfCommission/2012-10-09.pdf
GolfCommission,2012-10-09,3,"8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Golf Complex renovations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 6:59 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, October 9, 2012",GolfCommission/2012-10-09.pdf
GolfCommission,2012-10-09,4,,GolfCommission/2012-10-09.pdf
GolfCommission,2012-11-13,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, November 13, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:36 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Commissioner Bill
Schmitz, and Commissioner Tim Scates
Absent:
Commissioner Jeff Wood
Staff:
General Manager John Vest
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of October 9, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Facility report by John Vest
John Vest stated that maintenance staff is still working to bring the staff up to a full
crew, at this time there are about 11 or 12. Edging and clean up are still being worked
on and getting the greens in better and healthier shape. Light topdress is being put
down and sand will be put on the south greens in the next couple of weeks.
In the month of September, there 11,250 rounds played, and in October there were
9,171 rounds, both rounds being down a little bit from prior year.
1
Golf Commission Minutes - -Tuesday, November 13, 2012",GolfCommission/2012-11-13.pdf
GolfCommission,2012-11-13,2,"The promotions being run are $35.00 after 11:00 and $35.00 after 2:00. The
Thanksgiving shotgun will be 8:00 on the north and 9:00 on the south. Tournaments
are up about $30,000 over last year to date.
Chair Sullwold asked that future reports on rounds include a comparison to prior year
rounds.
Chair Sullwold reported that an AWGC member mentioned difficulty seeing the parking
lot lines, causing parking blockages. Commissioner Scates stated that in the lease
agreement, the City is responsible for correcting it as it is right now, and then
Greenway is responsible after. John Vest stated that some repair work had been done
a while ago, but that the lot needs to be repaved. Bob Wood stated that the drainage
would have to be addressed before repaving.
Bob Wood read a letter to the Golf Commission regarding the City's replacement of
the pump at the entrance to the Golf Complex and the inadequacy of remediation
efforts to hide this area. His letter is attached. Chair Sullwold stated that when Public
Works made its presentation to the Golf Commission, the discussion was limited to the
plants that would replace what had been removed to allow the work to proceed, and
that the plans for the scope of the work itself had already been approved and were in
process. There was discussion whether this was before or after the Park Street trees
had been removed.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Betsy Gammell stated that two memorial benches for the women's golf club have been
placed on the courses, one on Fry #7 and one on Clark #2.
4-D
Golf Complex Restaurant Report, Jim's on the Course
Demetri Geanekos stated that new televisions have been installed, and they are
building a new tray outside to hold the condiments. He also stated that they are
working on a new renovation plan to present to the City Manager. Commissioner
Scates said he spoke with Tom last Friday and Tom discussed his concept. The
Men's Club sent a letter to the City Manager, the Mayor and Tom, asking that they
move forward with negotiations. The City Manager said he would prefer to delay the
project until the South course is done, and the expiration of the lease to Jim's on the
Course so that the City could get more money for the lease.
There was discussion about whether toxic waste had been deposited when the land
was used as a dump site.
2
Golf Commission Minutes - Tuesday, November 13, 2012",GolfCommission/2012-11-13.pdf
GolfCommission,2012-11-13,3,"5
AGENDA ITEMS
5-A
Status Report on Golf Complex Renovations, including Golf Commission
recommendations, if any.
Mark Logan's plan for the driving range was shown to the Commission. Greenway is
waiting for the grading permit to be approved; work should start probably late
December. The plan was viewed and several items were pointed out. Work on the
Mif course will probably start sometime in March. The plans for the Clark course are
being developed at this time.
5-B
Update on Golf Complex Finances
None
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Golf Complex renovations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
Consideration of new Golf Commission officers
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at 7:27 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, November 13, 2012",GolfCommission/2012-11-13.pdf
GolfCommission,2012-11-13,4,"EXHIBIT ""A""
ATTACHMENT TO GOLF COMMISSION MINUTES
NOVEMBER 13, 2012
To the City of Alameda Golf Commission
13 November 2012
I must tell you that I am extremely disappointed at the new Waste Water Pump (or Sewage Lift)
Station at the Clubhouse Memorial Road entrance. It drives another ugly stake into any chance
to have a decent ""front door"" to the Municipal Golf Complex.
I understand that a drawing was previously shown to the Golf Commission, showing how
flowering ivy and some other plant material, adjacent to the new 6 ft. high fence, would shield
views of the new extensive piping and utility equipment from the vehicle/pedestrian entrance to
the Golf Complex.
I'm concerned that the ivy will not fill in between the new fence vertical pickets (open spaces
between pickets are 4"" wide) of a sufficient density that will yield the desired effect of completely
screening off views into the Pump Station.
There are two 20 ft. wide sliding gates, one onto Island Drive and the other directly onto
Clubhouse Memorial Road. In time, if ivy grows effectively on a significant portion of the
stationary portion of that fence, that ivy may interfere with the passage of the gates as they slide
open past the adjacent 20-ft. of stationary fencing. What then?
A new solid, cement plaster coated, concrete block 8-ft. high wall, surrounding a smaller
enclosed Pump Station area, with a single access gate, would have been visually preferable to
what is out there now.
I
thought that this pump station was going to be a relatively passive use, as it has been for
decades in the past. Now it has now taken over much more land than it ever occupied before
and I fear that Public Works will eventually park vehicles and equipment in there on a regular
basis otherwise why the need for such an elaborate drive-thru arrangement? Recently, a large
area has been paved, supporting that suspicion.
Have you seen it at pre-dawn or at night? They must plan on performing outdoor open-heart
surgery there! There are two high intensity discharge (HID), high pressure sodium (HPS) vapor,
lights illuminating the station at a total candle power level greatly exceeding anything in the main
Golf Complex parking lot it may rival the Driving Range illumination level.
One of the lights is what the lighting industry refers to as a ""shoe box""
pole-mounted fixture, that directs light generally downward and is normally considered not too
intrusive to neighboring properties if the lamp wattage is not too high. But in this case, the
installed brightness seems higher than necessary for even some other ultra-high security
government situations.
The second fixture is a ""barn light"" mounted high on a new antenna pole. That fixture directs
un-shielded, very bright, industrial-type, light out toward Clubhouse Memorial Road.",GolfCommission/2012-11-13.pdf
GolfCommission,2012-11-13,5,"Did the Planning Board ever look at this project, or did the Public Works engineers even invite
the Planning Board to pre-review the designs? The City Charter lists in Article XIV, Sec. 14-
1 of the Planning Board's Powers and Duties, quote: ""It shall have power to investigate and
recommend plans for the future development, improvement and beautification of the City,
including the location and improvement of public buildings and works (bold emphasis is
mine)
I appreciate that the new Waste Water Pump (Sewage Lift) Station was a necessary and crucial
solution to an infrastructure problem and the dictates of the EPA. Thanks to the engineers and
contractors for finally getting it done to satisfy those dual technical requirements. But sadly, the
current result badly misses opportunities to pay even minimal respect to the Golf Complex entry.
All in all, although it is no doubt a fine sewage pumping engineering solution, I believe that
Harbor Bay Isle Associates/Ron Cowan could have coupled it with a far more sensitive and
attractive Golf Complex entry design than this.
Why did the Golf Commission and/or other City agencies not take the time to consider more
thoroughly how this project would negatively affect the aesthetics of the entry to our Golf
Complex? Would any one of them ever consider trashing the appearance of the front door of
their own house like this? Yes, this is the front door of our venerable 328-acre parkland! Would
any other significant California city with any pride, treat the entry to such a prized possession so
shabbily?
In a few weeks l'll try to submit some suggestions, visually, on how this current construction can
be hidden better from visitors to our Golf Complex, without compromising reasonable
requirements of the Public Works Dept. and the EPA.
Robert M. Wood, AIA",GolfCommission/2012-11-13.pdf
GolfCommission,2012-11-13,6,,GolfCommission/2012-11-13.pdf
GolfCommission,2012-12-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, December 11, 2012
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:30 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Vice Chair Bill
Schmitz, Commissioner Tim Scates, and Secretary Jeff Wood
Absent:
None
Staff:
General Manager John Vest,
Also Present:
George Kelley and Marc Logan of Greenway Golf
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of November 13, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility report by John Vest
The Golf Complex held a successful shotgun event on Thanksgiving day, and 487
rounds were played on the day after Thanksgiving. Rose has created cart placards to
keep the public informed of what work is being done on the courses and the reason for
this work.
1
Golf Commission Minutes - Tuesday, December 11, 2012",GolfCommission/2012-12-11.pdf
GolfCommission,2012-12-11,2,"The Complex will offer an event prior to Christmas entitled ""Twelve Holes of
Christmas."" For a fee of $5.00, players will be given a special scorecard, and those
who card the 12 best scores over the weekend will receive special prizes. A
merchandise holiday sale will occur on December 14-16. A Black Friday holiday sale
produced $3,800 in merchandise sales in the shop.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Betsy Gammell reported that the annual letter soliciting Junior Golf Club donations has
been sent out.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None
5
AGENDA ITEMS
5-A
Status Report on Golf Complex Renovations, including Golf Commission
recommendations, if any.
Marc Logan stated that the plans for the driving range will be submitted this week for
permitting by the City. The project was delayed slightly because Greenway learned
that the City did not possess a topo map for the range, so one had to be completed
from scratch. Marc presented a conceptual drawing and an irrigation plan for the
driving range, and said he hopes that things will move quickly with the City in getting
approval for the grading plans. Chair Sullwold asked about the grass tees shown in
the drawing. Greenway expects to include about 1000 square feet of grass tees.
Marc hopes that the permits for the range will be approved by the end of December so
that construction can begin in January, weather permitting. Regardless of the
weather, he is confident that the driving range will finished by June of 2013 in
accordance with the schedule.
Marc advised that the City's new Recreation and Parks Director has been fully
apprised of Greenway's plans and is assisting with the permitting process.
Commissioner Schmitz stated that it is important to have an advocate at the City,
especially when the South Course renovation comes up.
Chair Sullwold asked about the status of the Mif Albright planning. Marc reported that
they are in the final concept stages, making adjustments to the practice area that will
be carved out. They anticipate that a concept plan will be completed by the end of
January and submitted to the Civil Engineer, and that construction will begin in mid to
late April. Marc said he will forward some conceptual pictures to John Vest to give the
public an idea of what the driving range will look like, although he does not want to
publish drawings too early in the planning process when things might have to be
changed. John Vest said that a construction tab will be added to the website that will
be updated as the projects progress.
2
Golf Commission Minutes - -Tuesday, December 11, 2012",GolfCommission/2012-12-11.pdf
GolfCommission,2012-12-11,3,"George Kelley said that when Rees Jones' conceptual plans are ready, they will be
presented to key people in the City, including the City Planner, the Recreation and
Parks Director and the City Manager to keep them up to date on the renovations.
5-B
Update on Golf Complex Finances
None
5-C Consideration of new Golf Commission Officers
Chair Sullwold asked if anyone was interested in taking over as Chair of the Golf
Commission. Commissioner Scates suggested leaving the same officers in place for
the time being and taking up the matter again in June because Chair Sullwold's and
Vice Chair Schmitz's terms both expire at the end of May 2013. The Golf Commission
unanimously agreed with Commissioner Scates's proposal.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Golf Complex renovations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at approximately 7:15 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, December 11, 2012",GolfCommission/2012-12-11.pdf
GolfCommission,2012-12-11,4,,GolfCommission/2012-12-11.pdf
GolfCommission,2013-01-08,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 8, 2013 (Corrected)
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:32 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Vice Chair Bill
Schmitz, and Commissioner Tim Scates
Absent:
Commissioner Jeff Wood
Staff:
General Manager John Vest,
Also Present:
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of December 11, 2012, were approved
unanimously.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Facility report by John Vest
John Vest stated that there was a lot rain in the past month, so rounds have been
down. December of last year, there were approximately 8000 rounds and this
December, there were about 4100 rounds. There was an""End of the World"" special on
December 21, which included $21.00 green fees and $4.00 carts. There was a ""12
1
Golf Commission Minutes - Tuesday, January 8, 2013",GolfCommission/2013-01-08.pdf
GolfCommission,2013-01-08,2,"Holes of Christmas"" tournament that ran from December 14-16. 76 players
participated, using their best 12 holes on their scorecard. The new website will be
launched shortly, which will include a construction tab with timelines of upcoming
projects. There will also be an information center in both the golf shop and the range
with conceptual drawings and maps.
The 10-play punch card pass was brought back to generate additional revenue,
considering play had been slow due to the rain. 86 have been sold so far which
generated $24,000 in revenue.
There is a ""Fun Friday"" promotion running which is $25.00 per player.
Chair Sullwold asked about the music, and John Vest stated that there have been
several complaints about the loudness and the type of music that is played. Changes
have been made to bring down the volume and the type of music.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated that she would like to look at a different type of bench that will
hold up better, and John Vest stated that he would look into to it. Contributions to
Junior Golf have been quite generous in response to the solicitation letter that was
sent out recently.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None
5
AGENDA ITEMS
5-A
Status Report on Golf Complex Renovations, including Golf Commission
recommendations, if any.
John Vest handed out conceptual plans for the Range which will be put up in the golf
shop and range. Chair Sullwold asked about the grass tees and Mr. Vest stated that it
will be considered a premium tee and will be limited. It's possible there will be a time
when both the Range and the Mif will be closed at the same time. They will try to
make provisions for the independent instructors. The permit fee was paid recently
and now they are waiting for approval from the City which will hopefully be by
January 24.
Commissioner Scates asked about what the Golf Commission's role is now. Chair
Sullwold stated that she doesn't really know, except for what they normally do in the
meeting, which includes receiving reports from the General Manager and discussing
issues that are brought to their attention. Discussion ensued about asking David
Sams to attend the Commission meetings occasionally to give updates.
5-B
Update on Golf Complex Finances
2
Golf Commission Minutes - Tuesday, January 8, 2013",GolfCommission/2013-01-08.pdf
GolfCommission,2013-01-08,3,"Betsy Gammell asked what would happen if Greenway wanted to raise rates, and
Chair Sullwold stated that the City Council still has a role in this area. She also stated
that if Greenway did want to raise rates, then it would be beneficial for them to come to
the Golf Commission with their justifications before proceeding to the City Council.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Comments were made regarding the condition of the South Course, and Chair
Sullwold stated that she had received positive feedback about the conditions,
especially the casual water situation.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Status Report on Golf Complex renovations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:10 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, January 8, 2013",GolfCommission/2013-01-08.pdf
GolfCommission,2013-02-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, February 12, 2013
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:30 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Vice Chair Bill
Schmitz, Commissioner Jeff Wood and Commissioner Tim
Scates
Absent:
None
Staff:
General Manager John Vest
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of January 8, 2013, were approved
unanimously as corrected.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Facility report by John Vest
John Vest reported that the Complex experienced frost delays on 13 days in January,
resulting in 267 fewer rounds than in January 2012. Revenue for January was about
$220,000, which was about 2% less than the prior year.
1
Golf Commission Minutes - -Tuesday, February 12, 2013",GolfCommission/2013-02-12.pdf
GolfCommission,2013-02-12,2,"The new Golf Complex website will be launched in the next week; it will include a
construction tab with timelines and diagrams.
Topdressing will be applied to the Fry Course in February, and to the Clark Course in
March, and will continue on an altenate month basis going forward.
During the closure of the range, there will be several projects going on, including
landscaping and painting of the buildings.
Following up on last month's discussion about the broadcast of music around the pro
shop, staff has looked into the issues of music style and volume, and will be
implementing a schedule for when the speakers are on and off.
A successful morning shotgun was held on the Fry Course on Superbowl Sunday, with
open play on the Clark Course. There will be a Valentine's Day special that will
include champagne from Jim's.
The parking lot stripes are being repainted by Greenway employees.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated that she has not had a chance to get together with John Vest
regarding a more durable style of bench for memorial donations.
The Jack Clark Invitational will be held September 23, 2013.
4-D
Golf Complex Restaurant Report, Jim's on the Course
Commissioner Tim Scates spoke with Tom Geanekos, who advised that negotiations
with the City over the plans for restaurant renovations have completely broken down
over the issue of indemnification for possible sub-soil hazards. Tom intends to remain
in business in the existing facility until the end of his lease. Golf Commissioners
expressed frustration that the renovation plans have apparently been abandoned.
5
AGENDA ITEMS
5-A
Status Report on Golf Complex Renovations, including Golf Commission
recommendations, if any.
Chair Sullwold spoke with Marc Logan yesterday regarding Greenway's frustration
about delays in the permitting process for the driving range renovations, but learned
from Marc this afternoon that the grading permit was issued today. John Vest said
Greenway will keep the website timeline updated when a definite schedule has been
fixed, but right now they are intending to commence the driving range work in April.
Tim Scates said the City is not entirely responsible for the delays, as each City has a
different procedure policy, and this application was the first step in a learning process
for Greenway.
2
Golf Commission Minutes - Tuesday, February 12, 2013",GolfCommission/2013-02-12.pdf
GolfCommission,2013-02-12,3,"Marc Logan also told Chair Sullwold that golf course architect Rees Jones is planning
on coming to Alameda sometime in April to present tentative plans for the Clark
Course renovations, and would like to meet with the Golf Commission and golfers.
Chair Sullwold said that the Commission will schedule a special meeting for that
purpose, possibly at the Washington Park Recreation and Parks Department Building,
if available.
Chair Sullwold advised that Amy Wooldridge, Recreation and Parks Director, hopes to
attend next month's Golf Commission meeting to discuss the Golf Commission's role
in the future.
5-B
Update on Golf Complex Finances
Norma Arnerich asked if the public and the Commission will be receiving regular
financial reports from Greenway in the future, similar to what we got in previous years.
Chair Sullwold explained that, under the terms of the long-term lease, during
construction the City is entitled only to a rent payment of $75,000 per year, making it
irrelevant the amount of monthly golf revenue collected by Greenway. It is only after
completion of construction that Greenway becomes obligated to make payments to the
City based on revenue. This is unlike the management contracts under which Kemper
and American Golf operated the Golf Complex.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
Discussion about the future role of the Golf Commission with Recreation and Parks
Director Amy Wooldridge
Status Report on Golf Complex renovations, including Golf Commission
recommendations, if any
Update on Golf Complex Finances
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at approximately 7:02 p.m.
3
Golf Commission Minutes - Tuesday, February 12, 2013",GolfCommission/2013-02-12.pdf
GolfCommission,2013-02-12,4,"The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, February 12, 2013",GolfCommission/2013-02-12.pdf
GolfCommission,2013-03-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, March 12, 2013
1
CALL TO ORDER
Chair Jane Sullwold called the regular meeting to order at approximately 6:30 p.m. at
the Chuck Corica Golf Complex, Ladies Lounge, 1Clubhouse Memorial Road,
Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul, Vice Chair Bill
Schmitz, and Commissioner Tim Scates
Absent:
Commissioner Jeff Wood
Staff:
General Manager John Vest
Also Present:
Amy Wooldridge, Parks and Recreation Director
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of February 12, 2013, were approved
unanimously as corrected.
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Sullwold stated that Rees Jones, Greenway's golf course architect, will be in
town on April 3 to present preliminary plans for renovation of the Jack Clark South
course. The Golf Commission meeting for the month of April will be a special one, to
be held on Wednesday, April 3 at Washington Park.
4
WRITTEN/ORAL REPORTS
4-A
Facility report by John Vest
John Vest stated that rounds and revenue were down in February from the prior year.
Revenue was down about $10,000.
1
Golf Commission Minutes - Tuesday, March 12, 2013",GolfCommission/2013-03-12.pdf
GolfCommission,2013-03-12,2,"The new website (alamedagolf.com) is up and running; the online store will be the last
piece to be added. There is a construction tab that will be updated on a regular basis.
Regarding the Rees Jones appearance, there will be an email blast in addition to
information on the website and Facebook. Chair Sullwold stated that she would
prepare the agenda for the special meeting and forward it to Mr. Vest.
The painting of the parking lot stripes has been completed, and there will be some
patching done to fill in some of the holes that have become trip hazards. The parking
lot will eventually have to be repaved.
Signs are being put up to alert the public about the closure of the driving range on
March 25th The only potential hold up is passage of a waiver to the Bay Friendly
Landscaping Ordinance to allow planting of the grasses that Greenway proposes.
That matter is on the City Council consent calendar on March 19. It is anticipated that
the range will be closed six to seven weeks.
Light topdressing was done on the Fry course yesterday and today. Maintenance is
continuing to alternate top dressing on the courses on a monthly basis.
Chair Sullwold asked Mr. Vest if he had looked into the dead landscaping around the
pump station at the entrance to the Golf Complex. Mr. Vest said he would contact the
City right away.
Fun Fridays have really taken off, with giveaways in the golf shop, and Wacky
Wednesdays is still going strong. The Facebook page is very active with pictures
being added on a regular basis. The shop is also posting pictures right away of
anyone making a hole in one. The Feed the Pig and Bingo games have been well-
received.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Chair Sullwold asked if there were plans to refinish the memorial benches, and John
Vest stated that they are still going to look for another type of bench.
4-D
Golf Complex Restaurant Report, Jim's on the Course
None
5
AGENDA ITEMS
5-A
Discussion about the future role of the Golf Commission with Parks and
Recreation Director Amy Wooldridge
Amy Wooldridge asked the Golf Commission what their thoughts were regarding this
issue. Commissioner Scates asked about the roll of Dave Sams, the City's
consultant. Ms. Wooldridge stated Mr. Sams will be acting as the City's project
manager, checking on the progress of the renovations, and reporting to Ms.
2
Golf Commission Minutes - Tuesday, March 12, 2013",GolfCommission/2013-03-12.pdf
GolfCommission,2013-03-12,3,"Wooldridge. Mr. Sams' consultant fee of $67,500 over the five-year construction
period will be paid from the Golf Enterprise Fund.,
Commissioner Scates asked about the milestones in the lease agreement and if any of
these had been met as yet. Ms. Wooldridge stated that she is working directly with
Greenway regarding these milestones. She believes that some of the milestones in
the lease were somewhat arbitrary, and not necessarily realistic, especially regarding
the bird study, as there are certain times when the birds are nesting. She then stated
that Greenway tried very hard to meet its deadlines, but was delayed as a result of a
series of problems on the City's side that she hopes have been resolved. Ms.
Wooldridge included Marc Logan in a Design Review meeting with several of the City
departments last month to make Greenway aware of the City's needs and the
appropriate document formats of certain required submissions, so that the permitting
process will run more smoothly in the future. She emphasized that the City considers
the Golf Complex renovations to be a top priority project. She will be going to City
Council next week to request a waiver from the Bay Friendly Landscape Ordinance for
the type of grass that Greenway wants to use.
Commissioner Scates stated that he believes that the Commission should be
responsible for looking at the lease, and that the consultant should meet with them
occasionally for updates. Ms. Wooldridge doesn't feel that Mr. Sams is the right
person to be making reports to the Golf Commission based on his job description.
Those reports should rightly come from her. In response to a question from Vice Chair
Schmitz, she stated that Mr. Sams was simply an intermediary between Greenway
and herself, and that the City remains responsible for final approvals of Greenway's
renovations. She agreed to meet periodically with the Golf Commission, and will be
happy to respond to email questions in between those meetings.
Chair Sullwold believes that rounds and revenue information should continue to be
provided by Greenway. Amy Wooldridge agreed, but stated that Greenway is a
private company and is not required to provide detailed financial reports to the City
and the Commission, at least during the construction period when Greenway is
obligated only to make minimum annual lease payments, not payments based on a
percentage of revenue.
Norma Arnerich asked about whether the balance in the Golf Enterprise Fund will be
sufficient to make the required $1,000,000 City contribution to the construction project.
Ms. Wooldridge said the City has projected that the Fund will be short by about
$350,000 by the time the payment is due. Most likely the shortfall will be covered by
the Recreation Fund, to be repaid by golf revenues after construction is complete, but
those arrangements will have to be finalized by City Council.
Ms. Wooldridge said that she believes the Golf Commission continues to have an
important role as liaison between golfers and the City. The only real difference now is
that the Commission is not reviewing detailed financial reports, but is still receiving
basic rounds and revenue information from Greenway on a monthly basis. The
Commission thanked Ms. Woolridge for attending this meeting.
3
Golf Commission Minutes-Tuesday, - March 12, 2013",GolfCommission/2013-03-12.pdf
GolfCommission,2013-03-12,4,"5-B
Status Report on Golf Complex Renovations, including Golf Commission
recommendations, if any.
See above.
5-B Update on Golf Complex Finances
None. It was agreed that this item will be left off future regular agendas.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
There was a general discussion about the future of the Golf Commission, which does
not appear to be at risk of being disbanded. Vice Chair Schmitz stated that the
Commission members should start recruiting applicants for the two, possibly three,
positions that will become open as terms expire in June 2013.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA
The next meeting will be the special meeting with Rees Jones on Wednesday, April 3,
at 6:00 p.m. The regular meeting on April 9 will be cancelled. The agenda for the May
meeting will be:
Status Report on Golf Complex renovations, including Golf Commission
recommendations, if any
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at approximately 7:26 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes -Tuesday, - March 12, 2013",GolfCommission/2013-03-12.pdf
GolfCommission,2013-04-03,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, April 3, 2013
1
CALL TO ORDER
Chair Jane Sullwold called the special meeting to order at approximately 6:00 p.m. at
City Hall Council Chambers, 2263 Santa Clara Ave, Third Floor, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Jane Sullwold, Commissioner Ray Gaul (arrived at
approximately 6:30 p.m.), Vice Chair Bill Schmitz,
Commissioner Jeff Wood and Commissioner Tim Scates
Absent:
none
Staff:
General Manager John Vest
Also Present:
George Kelley, CEO of Greenway Golf, Marc Logan,
President of Greenway Golf and Rees Jones, Golf Course
Architect
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of March 12, 2013, were approved
unanimously.
2
PRESENTATION
George Kelley, CEO of Greenway Golf, introduced Rees Jones, giving a brief
description of his past accomplishments with municipal golf courses.
Rees Jones, golf course architect, gave a brief description of his accomplishments.
Regarding the renovations to the Jack Clark South Course, the preliminary plans are
to improve the greens, and drainage, noting that the track will stay similar. There
will be the same number of bunkers. The plan is to make the course playable and
enjoyable for all types of golfers.
3
UPDATE
Chair Sullwold asked about the approximate completion date of the renovation of the
driving range and Marc Logan stated that he is hoping to sod the first week of May,
and when completed, the renovation of the Mif Albright course will begin. They are in
the final stages of the permit process for the Mif Albright, and if all goes well, it will
reopen sometime in August.
1
Golf Commission Minutes - -Wednesday, April 3, 2013",GolfCommission/2013-04-03.pdf
GolfCommission,2013-04-03,2,"4.
ORAL COMMUNICATIONS
None
5.
ANNOUNCEMENT/ADJOURNMENT
Chair Sullwold announced that the regular meeting scheduled for April 9, 2013 has
been cancelled. The next meeting will take place the second Tuesday of May, which
is May 14, 2013.
The meeting was adjourned at approximately 7:08 P.M.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
2
Golf Commission Minutes Wednesday, - April 3, 2013",GolfCommission/2013-04-03.pdf
GolfCommission,2015-03-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, March 11, 2015
1
CALL TO ORDER
Vice-Chair Bev Blatt called the special meeting to order at approximately 6:35 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Vice-Chair Bev Blatt, Commissioner Jeff Wood and
Commissioner Cheryl Saxton
Absent:
Commissioner Shawn Shelby
Staff:
Greenway Golf COO Ken Campbell, Amy Wooldridge, ARPD
Director
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of January 11, 2015, were approved
unanimously with 1 correction
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by COO Ken Campbell
Ken Campbell stated that he will filling in as General Manager with the staff on
property having roles expanded, as they are determining what skill set and experience
will be required. Mr. Campbell stated that he will be taking on a lot of the
administrative responsibilities that John Vest had handled previously, and as a
company, Greenway has plenty of resources to fill this gap in the interim. Mike
Winkenbach has been a strong assistant with the golf operations area.
1
Golf Commission Minutes - -Wednesday, March 11, 2015",GolfCommission/2015-03-11.pdf
GolfCommission,2015-03-11,2,"Mr. Campbell stated that Greenway intends to resurface the entry road from the gate
to the clubhouse, which will not include the parking lot. The trees and the stumps from
the storm are slowly being removed and should be completed within the next 30-45
days. Regarding the debris pile, there is now a chipper on property and they are
slowing working on the stumps, but may take up to 6 months to complete.
Amy Wooldridge stated she took a tour of the course with Marc Logan, which is
required in the lease regarding the tree maintenance program, and she was satisifed
with the upcoming plans. Mr. Campbell stated that they shared the work hours for the
trees with the City and they were satisified with the results.
Mrs. Arnerich asked if the City had any legal opinion if a tree falls and hurts someone,
who would be responsible. This matter was brought up at the last meeting, and Ms.
Wooldridge stated generally both parties would be involved. A question was asked
regarding the dead redwood trees and Ms. Wooldridge stated that Mr. Logan has a
long term plan for the trees, which would include trees that grow effectively in our
environment.
Mr. Campbell stated that so far, about 1/3 of the dirt required for the renovation of the
south course has been received which covers 4-5 holes. Mr. Campbell stated that
there are times that we don't receive any dirt, as the collection site in San Francisco,
from where the dirt is received, closes down with a minimal amount of rain, as was the
case today. Once the dirt is in place and rough shaped, then they will work on the
drainage, which as of now, they are looking at mid April for this, then comes the
irrigation, and then putting the last cap of sanding soil. The objective is to start
grassing in July and August, and all of this would be impacted by weather.
Mr. Campbell stated that today, the environmental bird monitoring team were out and
spotted 2 hawks mating, and the impact is the area has to be roped off for 150 feet
and no work can be done in this area for 2-3 months for nesting season.
A question was asked regarding if the entry road is actually a City road to be
maintained by them which was stated at the previous meeting, and Ms. Wooldridge
answered stating it was determined by the City that this was not the case. Mr.
Campbell stated that the trucks bringing in the dirt are not using the entry road
anymore, and Ms. Wooldridge added that they had complaints from the neighbors
regarding this, and the entry road will only be used under unusual conditions.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that both the memorial tree and bench programs are on hold at
this time. Discussion about the fire tower ensued with Mrs. Arnerich asking which
company gave a bid of $5,000 to paint it, and Mr. Campbell stated that it was not
Greenway's responsibility, and Mrs. Arnerich stated that she believed John Vest had
procured a quote, and Mr. Campbell would check into it. Discussion about whose
responsibility it is, and statements were made that Tim Scates was going to attend a
City Council meeting as a private citizen, and bring it to their attention. Ms.
2
Golf Commission Minutes - -Wednesday, March 11, 2015",GolfCommission/2015-03-11.pdf
GolfCommission,2015-03-11,3,"Wooldridge stated that the golf fund is at a negative, so there is no money at this point
until the revenue starts coming in.
Mrs. Arnerich stated that they are working on a summer schedule with the south couse
being completely closed. The Alameda Commuters asked 8 of the junior golf
members to carry the score board signs for the final day.
4-C
Golf Complex Restaurant Report, Jim's on the Course
None
5.
AGENDA ITEMS
5-A Greenway Golf Annual Report 2014
See attached Exhibit ""A""
5-B Grass Driving Range plan - Presented by Ken Campbell
Mr. Campbell stated that the back tee area is now open. There is both an annual and
monthly membership program that gives access to the back tee, unlimited access to
the short game practice area as well as the Par 3 course. There is also a daily access
fee that allows access to the back tee, the short game area and a round of golf on the
Par 3. Originally, they had planned to have a grass tee area on the range, but due to
safety reasons, it has become more of a challenge than expected, so that is on hold at
this time.
5-C Golf Commission Roles and Responsibilities
Amy Wooldridge stated that the golf commission is the eyes and ears of the golfing
community, and if there is anything that they hear continuously, that they should bring
it to the attention of herself and Ken Campbell. As a rule, these items should be
brought up at a commission meeting and listed as an agenda item, and then for the
commission to vote as to whether they want Greenway and the City investigate the
issue. This process protects your interest, as it is documented, and puts a timeframe
on both Greenway and the City, depending on the complexity of the situation, and a
written report would be presented back to the commission. This is for higher level
items, such as the fallen trees. Ms. Wooldridge was asked about the roles and
responsibilities of the commission, and she stated that several months ago, she had
provided this pamphlet to the golf commission, along with a training manual for new
commissioners.
Ms. Wooldridge explained that due to the passing of Tim Scates, the City Clerk has
posted the opening. The position will not be for a Chairperson, but once that position
is filled, this body will need to vote on both a Chair and a Vice Chair. The procedure
for placing someone on the commission is, the Mayor reviews the applications, she will
3
Goll Commission Minutes -Wednesday, March 11, 2015",GolfCommission/2015-03-11.pdf
GolfCommission,2015-03-11,4,"then make a recommendation at a City Council meeting, and at the next meeting, the
City Council will vote on it, so it's a two meeting procedure.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
Bob Wood stated that the presentation that he made at the November 12, 2014
meeting regarding the fire tower can be made available to anyone who was not there
at the meeting. Mr. Wood stated that he felt there were actions that should have been
taken early this year, and as of yet, no action has been taken.
Mr. Campbell stated that he would have to look into the contract to see if Greenway
even has any legal responsibility regarding the tower, and Ms. Wooldridge stated that
she and Mr. Campbell would work together to look at the lease, and stated that the
City does have a shared responsibility in this, but also stated that this commission can
make a recommendation, but any plans, either to keep or demolish it, would have to
go to the Planning Board.
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - July 14, 2015
10.
ANNOUNCEMENTS/ADJOURNMENT
Vice Chair Blatt asked for a moment of silence for the passing of Golf Commission
Chair Tim Scates.
Mrs. Arnerich stated that the Alameda Commuters will be having a memorial service
on April 11 at 10:00 AM at the golf course.
The meeting was adjourned at approximately 7:52 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Wednesday, March 11, 2015",GolfCommission/2015-03-11.pdf
GolfCommission,2015-07-14,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, July 14, 2015
1
CALL TO ORDER
Vice-Chair Bev Blatt called the regular meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Vice-Chair Bev Blatt, Commissioner Cheryl Saxton,
Commissioner, Commissioner Shawn Shelby and
Commissioner Ron Carlson
Absent:
Commissioner Ed Downing
Staff:
Vice President Marc Logan
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of March 11, 2015, were approved
unanimously
1-C
ADOPTION OF AGENDA
The Commission unanimously adopted the agenda.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
4
WRITTEN/ORAL REPORTS
4-A
Facility Reports by Vice President Marc Logan
Marc Logan stated that the dirt import for the front nine of the south course will be
completed next week, which represents about 64% of the volume of dirt. Holes 11,
12, 13, 14 and 16 will require significantly less dirt, as the other holes on the back side
require a reasonable amount. Mr. Logan showed the commission a map which shows
some gaps between the greens and tees. The fairway on hole no. 14 will be lowered
for safety reasons. Rees Jones, the architect, was concerned about balls going over
1
Golf Commission Minutes - Tuesday, July 14, 2015",GolfCommission/2015-07-14.pdf
GolfCommission,2015-07-14,2,"the fence, so by lowering it and putting some additional plant materials along the fence
line, will improve the safety. Mr. Logan stated that they are about 90 days behind
schedule, due some to the dirt import, as the dirt has to go through a screening
process. Some nests have been located near hole 7, which stopped construction
within 150 feet of the nests, but, hopefully by next week, they will be given the okay to
proceed. The storm drainage is complete through seven holes.
The anticipated plan is to be through hole no. 14 by the end of the year, which leaves
4 holes left into next year, weather dependent.
Cart paths and irrigation will begin within the next two weeks, and will hopefully be
completed by October.
Mr. Logan stated that a survey was required, which he presented to the golf
commission, and will be emailed to golfers for feedback.
The kikiyu overplanting is improving the condition of the North Course.
Ron Carlson entered at this time. Vice-Chair Blatt welcomed Mr. Carlson to the golf
commission
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that the East Bay juniors was played in the last two days with 168
players each day, and several compliments were received, especially from out of
towners.
4-C
Golf Complex Restaurant Report, Jim's on the Course
See Agenda Item 5-A
5.
AGENDA ITEMS
5-A
Presentation on Jim's on the Course Proposal
Tom Geanekos stated that their restaurant in Alameda has been opened since 1960
and has been at the golf course since 2006. Revenues at that time were around
$580,000 per year, and last year, revenues were $1.5 million, with limited resources.
Mr. Geanekos stated that he is looking for the golf commission's approval along with
their trust, and this expansion will compliment the construction project of Greenway's.
Due to the age of the building, it is economically impossible to tear down the old
building and construct a new one. He stated that these improvements hopefully will
attract new customers and golfers to play the new South Course, as well as retaining
their current clientele. He stated that there is a lot of space on the outside of the
restaurant that is not being utilized, so, if they create a patio enclosure, they will be
able to seat approximately 180 more people.
2
Golf Commission Minutes - Tuesday, July 14, 2015",GolfCommission/2015-07-14.pdf
GolfCommission,2015-07-14,3,"Mr. Geanekos stated that they have been making improvements, which includes both
the restrooms, and several items in the kitchen, which include the fire system and the
exhaust system. Griddles, deep fryers, ranges and freezers have been replaced and
updated. In the snack area, new refrigeration has been installed. In the dining room,
chairs and bar stools have been replaced. More work needs to be done in the kitchen,
which includes new electrical and plumbing, and a banquet prep area. In the main
dining room, flooring will be replaced along with new tables. In the bar area,
televisions will be replaced, and tables and chairs will be replaced outside the bar
area.
At this time, Mr. Geanekos walked through the plans for the improvements, which was
attached to the agenda.
Amy Wooldridge stated that from the City's perspective, as they have been working
together on this for quite some time, with this proposal, they've met with Greenway
and both Greenway and the City have given their stamp of approval. She stated that
Jim's lease with the City is up December 2015, so they are in active negotiations at
this time. The goal is to have that lease to the City Council by November 2015. The
lease will include a third party lease between Greenway and Jim's on the Course. All
the on course food and beverage will remain with Jim's, but Greenway will be working
with Tom on training staff to make sure that all services and staff are on par with the
golfer's needs.
Vice-Chair Blatt asked about tournaments with awards presentations that need to be
held indoors, would the site lines and audio be sufficient, and Mr. Geanekos stated
that they are looking to solve this issue.
Bob Wood asked Amy Wooldridge if the City had put their stamp of approval on the
lease parameters, and she responded that they are still negotiating the lease
parameters, but the City has put their stamp of approval on the concept of the exterior
enclosed patio, as a way to serve the golf tournaments and expand seating at the
same time. Mr. Wood then asked about the ownership of the building, and Ms.
Wooldridge stated that the City owns the building and will continue ownership, but Mr.
Geanekos will operate and maintain the building. He then asked if there had been any
preliminary meetings with the Building Department and if they are up to date with this
proposal, and Ms. Wooldridge stated that they were.
Mr. Wood asked about the dimensions as he was unable to read them, and Mr.
Geanekos stated that they were going about 25 feet out from the building to the
commuters memorial and roughly 67 feet wide. Mr. Geanekos stated that they will be
covering the patio and enclosing it with approved materials. They will be working
closely with the building department when they get to that point. Mr. Geanekos is
asking for approval to move forward to finalize their lease agreement, and at that time,
they will look at the material requirements.
James Stehr, a retired architect, stated that he feels this should come back to the Golf
Commission with a more detailed landscaping and paving concept plan.
3
Golf Commission Minutes - Tuesday, July 14, 2015",GolfCommission/2015-07-14.pdf
GolfCommission,2015-07-14,4,"Amy Wooldridge stated that in regards to Tom's lease, that the area in discussion, will
not be a part of his footprint and is still Greenway's responsibility, and she agrees that
it should come back to the Golf Commission for further discussion, but may not before
finalization of the lease.
Vice-Chair Blatt asked that what they are asking of the Golf Commission at this time is
to approve the concept of a patio enclosure to accommodate more seating for the city
to move forward with the lease negotiations. Ms. Wooldridge agreed, and stated that
this is quite different than the previous concepts of a banquet facility.
Norma Arnerich stated that she feels that the golf commission should move forward
with their approval of the concept, and trusts that the City's departments will do their
due diligence
Vice-Chair Bev Blatt made a motion that the golf commission approve going forward
with further study to this concept of an enclosed patio to facilitate lease negotiations
and planning that is subject to conformance of all building codes and requirements of
the City. The motion was seconded and was approved by unanimous decision.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Mayor Spencer stated that this was her first golf commission meeting. She thanked the
commission for their service and is looking forward to attending more meetings.
7.
OLD BUSINESS
Bob Wood asked about agendizing the front entryway and the fire tower. Vice-Chair
Blatt asked who is responsible for the piece of property. Marc Logan of Greenway
stated that is not part of Greenway's lease. Ms. Wooldridge stated that in previous
meetings, she had informed them that the City is responsible and there are not funds
available.
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - September 8, 2015
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:10 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, July 14, 2015",GolfCommission/2015-07-14.pdf
GolfCommission,2015-09-08,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, September 8, 2015
1
CALL TO ORDER
Vice-Chair Bev Blatt called the regular meeting to order at approximately 6:33 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Vice-Chair Bev Blatt, Commissioner Cheryl Saxton,
Commissioner, Commissioner Ron Carlson and
Commissioner Ed Downing
Absent:
Commissioner Shawn Shelby
Staff:
Chief Operating Officer Ken Campbell and Vice President
Marc Logan
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of July 14, 2015, were approved
unanimously with one correction.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by Chief Operating Officer Ken Campbell
Chief Operating Officer Ken Campbell stated that most recently they had conducted a
National Golf Foundation Guest Satisfaction Survey, which is designed to give
feedback on service and course conditions. The survey was conducted in July and
August, with a total of 322 people completing the survey. Mr. Campbell handed out
reviews of the survey, which showed an overall satisfaction rating of 7.0. The survey
included the North Course and the Par 3 Practice Facility, as the South Course was
closed at the time. The survey shows how the course compares nationally, and the
1
Golf Commission Minutes - Tuesday, September 8, 2015",GolfCommission/2015-09-08.pdf
GolfCommission,2015-09-08,2,"course was ranked towards the bottom, which shows room for improvement. Mr.
Campbell continued through the survey, of which a copy is attached. (See attached
Exhibit ""A""). Vice Chair Blatt asked how the number of responses (322) compared to
the national average, and Mr. Campbell stated that the average is about 300 and they
were hoping to receive at least 250, which was exceeded.
Commissioner Downing asked how many maintenance staff are currently on property,
and Marc Logan answered that at this time, there are 12 employed at a rate of $13.50
per hour.
Mr. Campbell stated that recently there had been comments regarding the cleanliness
of the restrooms and the overall property, as well as pace of play issues, and more
effort will be put into these areas, which include controlling when the guests tee off.
Mr. Campbell stated that in August, the Practice Range suffered a main line water
break, which resulted in no watering for four days.
Mr. Campbell stated that the overplanting is showing some improvement on the North
Course, but are still dealing with the poor drainage, which is more obvious during the
summer months. Commissioner Downing stated that he is concerned about the
amount of debris on the North Course, and Mr. Logan stated that he would explain this
in his North course update.
He stated that they are starting initial plans to improve the clubhouse, which was not in
the original plans.
Commission Carlson inquired about the grass hitting area, and Mr. Campbell
responded that the feedback from the members using it are positive, but based on the
survey, others do not feel that they should have to pay to hit off grass.
Marc Logan gave a power point presentation on the South Course construction
update. See Attached ""Exhibit A""
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Norma Arnerich stated that the Junior Golf Club had a terrific year, and coming up is
their fundraiser, which is the Jack Clark Memorial tournmant on October 5, 2015
4-C
Golf Complex Restaurant Report, Jim's on the Course
None
4-D
Front Entryway Report by Patrick Russi, Recreation Manager
Recreation Manager Patrick Russi stated that the City recognizes that they are
responsible for both sides of the front entry, not Greenway, and plans to take the
2
Golf Commission Minutes - Tuesday, September 8, 2015",GolfCommission/2015-09-08.pdf
GolfCommission,2015-09-08,3,"following steps. Once there are enough funds accrued in the golf fund, they are going
to hire an architect and have a hazardous material assessment of the fire tower to
determine what the cost estimate is to keep or what it is to remove the tower. Based
on the feasible costs, they will develop several conceptual designs, and a variety of
designs which both include and do not include the tower. The designs will encompass
both sides of the entry way, with the goal to screen the pump station. They will
develop cost estimates of the design options, host community meetings which will
include golfers as well as neighbors for input on the designs, which is standard
operation for most projects in the City of Alameda. They will make any design
changes, and host a second meeting, if necessary, to finalize, and then take the
conceptual design to the Golf Commission for review and a vote for recommendation,
and then to the Planning Board for review, and then ultimately to the City Council for
approval. That is the intended plan of action and he recommended that they table any
future discussion until they get to that point. Vice Chair Blatt asked if there was any
timeframe and Mr. Russi stated that there is none at this time.
5.
AGENDA ITEMS
5-A
Nominate and Appoint Chair and Vice-Chair Positions
Commissioner Downing nominated Bev Blatt for Chair, and was seconded by
Commissioner Carlson, and was unanimous. Commissioner Carlson nominated Ed
Downing for Vice Chair, was seconded by Commissioner Saxton, and was unanimous.
5-B
Golf Course Survey conducted by Greenway
See Attached ""Exhibit B""
5-C
North Course Improvement Update by Marc Logan
See Attached ""Exhibit C""
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
3
Golf Commission Minutes - Tuesday, September 8, 2015",GolfCommission/2015-09-08.pdf
GolfCommission,2015-09-08,4,"9.
ITEMS FOR NEXT MEETING'S AGENDA - November 10, 2015
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:10 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, September 8, 2015",GolfCommission/2015-09-08.pdf
GolfCommission,2016-01-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 12, 2016
1
CALL TO ORDER
Vice-Chair Bev Blatt called the regular meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Vice-Chair Bev Blatt, Commissioner Cheryl Saxton, and
Commissioner Ron Carlson
Absent:
Commissioners Shawn Shelby and Ed Downing
Staff:
Chief Operating Officer Ken Campbell
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of September 18, 2015, were approved
unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by Chief Operating Officer Ken Campbell
See Attached ""Exhibit A"" - ""Chuck Corica Golf Complex 2016 Annual Plan Review""
presented by Ken Campbell from Greenway Golf
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
1
Golf Commission Minutes - Tuesday, January 12, 2016",GolfCommission/2016-01-12.pdf
GolfCommission,2016-01-12,2,"None
5.
AGENDA ITEMS
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Commissioner Saxton asked if there was any new information about the Jim's on the
Course lease, and Mr. Campbell stated that it was his understanding that it is going to
be on the City Council agenda in February, and that Greenway has been working with
Tom and Amy from the City regarding addressing some particulars that Greenway
would like to see within the lease. They asked the City and Tom to have concise plans
as to what has been asked of Tom regarding the remodel, to make sure there is a
consistent look. They have asked Amy to have the Golf Commission as well as the
City Council put some contingencies in place, so both parties are not doing a different
theme and quality of upgrade.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - May 10, 2016
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:42 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
2
Golf Commission Minutes - Tuesday, January 12, 2016",GolfCommission/2016-01-12.pdf
GolfCommission,2016-03-01,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, March 1, 2016
1
CALL TO ORDER
Vice-Chair Bev Blatt called the regular meeting to order at approximately 1:00 p.m. in
Ladies Lounge, 1 Clubhouse Memorial Road, Alameda, CA 94502
1-A
ROLL CALL
Present:
Vice-Chair Bev Blatt, Commissioner Cheryl Saxton,
Commissioner Ron Carlson and Ed Downing
Absent:
Commissioners Shawn Shelby
Staff:
Greenway Principals Ken Campbell, George Kelley and Marc
Logan
Also Present:
None
2
ORAL COMMUNICATIONS
Norma Arnerich recommended that the City should move forward with the contract as
presented.
Jane Sullwold urged the Golf Commission to recommend to City Council not to
approve the current agreement and possibly give Jim's a temporary contract, and work
through the proposal.
Stephen Burnett, men's and women's golf coach at Alameda High School, expressed
his support for Jim's
Joe VanWinkle urged the Golf Commission to recommend to the City Council to wait
60 days to approve the agreement, and work through the items not clarified in the
agreement.
3
COMMISSION COMMUNICATIONS
Amy Wooldridge, Park and Recreation Director, informed the Golf Commission of the
mandatory Ethics Training required annually that had been sent to the commissioners
previously, and is due by the end of March.
4
WRITTEN/ORAL REPORTS
1
Golf Commission Minutes - -Tuesday, March 1, 2016",GolfCommission/2016-03-01.pdf
GolfCommission,2016-03-01,2,"5.
AGENDA ITEMS
5-A
Review and Recommend a 15-Year Concession Agreement, with a
10-Year Renewal Option, with Dialemi, Inc. (known as Jim's on the
Course), for the Provision of Food and Beverage Service at the
Chuck Corica Golf Complex.
Amy Wooldridge stated that she had a slide show presentation prepared, but the
projector was not working, so copies of the presentation were distributed, which was
attached to the agenda, along with the Staff Report from the City with an overview and
it's recommendation.
Chair Blatt had inquired about the number of toilets required for the new capacity and
Ms. Wooldridge stated that she had confirmed with the building inspector the
requirements: One toilet for every 75 people available, and due to the fact that the
clubhouse has four stalls in both the men's and women's restroom, that this fulfills the
requirement. She was then asked by Commissioner Ed Downing, about the
clubhouse restrooms being locked at dark, and she stated that they were working on
an agreement between Greenway and Jim's, which has not been signed, that this
provision is addressed in the agreement.
Commissioner Downing inquired whether the upgrades to the restrooms in the
restaurant have been completed, and Tom Geanekos stated that, if the Concession
Agreement is approved, he would be willing to further upgrade them. He was then
asked if that would include additional toilets, Amy Wooldridge responded stating that
as soon as your start moving walls, new fire codes would have to complied with, which
would include installing sprinklers, which is a cost of approximately $400,000. The
question was asked as to who was responsible for the restroom upgrades, and Ms.
Wooldridge stated that it was the City's responsibility for upgrades per the current
Concessionaire Agreement, but that the Golf Fund is at a negative, due to the
$1,000,000 that was borrowed from the Recreation Fund to fulfill the contribution to
Greenway, and they are in the process of still paying that off.
Two questions were asked by Jane Sullwold. The first question was ""Why is it that this
Capital Improvement holdover is substantially less than what Greenway is required to
make for capital improvements, and the second question is that the renovation to the
kitchen does not require the movement of any walls. Mr. Geanekos responded to the
second question stating that it is correct, that they will be not be moving any walls,
they will be using a back room, which currently holds a walk-in unit, for the additional
banquet kitchen prep area. Ms. Wooldridge responded to the first question regarding
the capital improvement fund, and she stated that the City's thought process was
that it was a significantly smaller area of the property.
Chair Blatt stated that at the January Golf Commission, that Greenway stated that they
were planning to submit a proposal to the City for improvements to the Clubhouse and
2
Golf Commission Minutes - -Tuesday, March 1, 2016",GolfCommission/2016-03-01.pdf
GolfCommission,2016-03-01,3,"the North Course, and she wants it clear that there will be total agreement between
Greenway and Jim's that improvements will not look funny. Ms. Wooldridge stated
that the City does not want it to look funny, and that Greenway gets to take the lead as
to what the improvements look like, and she recommends that they are presented to
the golf commission, and Jim's would follow the tile choice and color schemes chosen.
Commissioner Downing asked what would happen if Jim's chose not to agree to the
color choices made by Greenway, and Ms. Wooldridge stated that per the agreement,
he has to match design colors and style.
Discussion ensued regarding several specific design items, and Ms. Wooldridge asked
that they table this as the purpose of this meeting is to move forward with the
recommendation for the Concessionaire agreement, and specifics can come back to
the Golf Commission at a later date. The Concessionaire agreement is going before
the City Council tonight for approval, and if approved, it moves forward, and if not
approved, a couple of scenarios are they can make particular amendments to it and
would still move forward or they could simply say no. If they say no, Greenway has
first right of refusal in the existing agreement with the City, and she would then begin
negotiations with Greenway, and if that failed at City Council level, then a formal
Request for Proposal would be initiated, as well as if Greenway chose to waive their
right of refusal.
Commission Downing asked if all the major renovations would require approval of the
Golf Commission, and Ms. Wooldridge stated that currently the agreement states that
it requires Golf Commission approval for the enclosed patio, but if the Golf
Commission wants approval of all interior renovations, that would have to be a
recommendation to the City Council, and they could approve the agreement with that
amendment.
Chair Blatt asked Mr. Geanekos if there was somebody to fulfill the obligations of the
agreement in the case of his retirement, and Mr. Geanekos responded that their goal
is to remain a family business, but if this were to change, he could sign over to a City
approved concessionaire.
Ken Campbell of Greenway Golf stated that the relationship between Greenway and
Jim's has been positive, but they are looking for clarity within the agreement, for
instance, having a breakdown of the cost estimates that Greenway had to provide,
would be advisable. Mr. Campbell stated that, originally, Greenway endorsed the idea
of the patio wrapping around the front, but after they saw the conceptual drawing, they
would like to discuss further how it is going to look. Mr. Campbell stated that there
was nothing about golf course services, including the North Course snack bar and the
beverage cart, and also inquired about snack services at the practice facility. Mr.
Campbell asked about maintenance of the common area, as the agreement states that
Jim's is not responsible for any exterior landscaping. Greenway would also like clarity
on the interior design of the restaurant. Mr. Campbell also would like the opportunity
for Greenway's attorneys look at the possibility of a cross indemnity clause regarding
any injuries that might occur on the property.
3
Golf Commission Minutes - -Tuesday, March 1, 2016",GolfCommission/2016-03-01.pdf
GolfCommission,2016-03-01,4,"Ms. Wooldridge responded to the common area maintenance, stating there is a third
party agreement between Greenway and Jim's on the Course, and was originally part
of the City's agreement, but was pulled by the City's attorneys stating that the City
could not be responsible for an agreement between two other entities.
Tom Geanekos stated that there has been a positive relationship with Greenway, but
also expressed his concerns for working not having a lease and working on a month to
month basis. He feels that in the last 10 years, that he has shown good faith, and
asked the Golf Commission not to put him in the position of operating without a lease.
Discussion ensued regarding the conceptual drawings presented at the July Golf
Commission meeting, as they are not the same as the proposed drawings in the
current agreement, and it was discussed that in July, those were similar concepts, not
the final concept.
Chair Blatt felt that a five year renewal would work to give Jim's security, and also, by
then the golf course renovations would be complete, and then they would know what
would be needed. Greenway responded that they would just like 60 days to work
these issues out.
Commissioner Downing feels that the agreement is vague and is not in favor of
moving forward.
Commissioner Carlson feels that Jim's should have some assurances, and possibly
add some addendums to the agreement.
Commissioner Saxton understands both sides, but suggests taking 60 days, to solve
the issues in question.
Commissioner Downing moved that the Golf Commission recommend to the City
Council that they negotiate a six month lease extension of the current agreement with
Jim's, and facilitate between the interested to decide the best course of action in that
six month time period. The motion failed.
Discussion ensued as to how much time would be needed to work out the issues in
questions. Jim's would like the contract approved tonight and Greenway would like 60
days to work on these items.
Commissioner Downing moved that the Golf Commission recommend to the City
Council that they negotiate a six month lease extension of the current concessionaire
lease with Jim's, and the two interested parties come back to the Golf Commission on
April 12 with their agreed upon plan. The motion passed unanimously.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
4
Golf Commission Minutes - -Tuesday, March 1, 2016",GolfCommission/2016-03-01.pdf
GolfCommission,2016-03-01,5,"None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - March 8, 2016
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 3:36 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
5
Golf Commission Minutes - -Tuesday, March 1, 2016",GolfCommission/2016-03-01.pdf
GolfCommission,2016-03-08,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, March 8, 2016
1
CALL TO ORDER
Vice-Chair Bev Blatt called the regular meeting to order at approximately 6:52 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Vice-Chair Bev Blatt, Commissioner Shawn Shelby,
Commissioner, Commissioner Ron Carlson and
Commissioner Ed Downing
Absent:
Commissioner Cheryl Saxton
Staff:
Chief Operating Officer Ken Campbell
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of January 12, 2016 were approved
unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Commissioner Downing asked about special meetings, and Amy Wooldridge stated
that it would need to be an agenda item for future special meetings
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by Chief Operating Officer Ken Campbell
Ken Campbell gave an update on the North Course, and stated that the grow-in
performed in 2015 over planting of the fairways continues to improve coverage and
overall turf quality. Recent rains have assisted in washing through sodum in soil,
which allows the turf grass to be healthier. They have performed a solid tine and
heavy green sanding maintenance. 54 dead trees that were identified by a tree
arborist have been removed, and are also working clear damaged trees from the
storm.
1
Golf Commission Minutes - -Tuesday, March 8, 2016",GolfCommission/2016-03-08.pdf
GolfCommission,2016-03-08,2,"Mr. Campbell stated that they have regrassed some landing areas of the range that
were impacted by turf damage from from prior irrigation issues. Ongoing adjustments
to irrigation and maintenance practices of the Par 2 have resulted in continued
improvement of turf quality and conditions.
He stated that irrigation installation is underway on the front nine of the South Course.
The wild grasses visible near the clubhouse around holes 1 and 18 germinated on
their own and are not part of the grassing plan, but has assisted the efforts with
erosion control during the rain. It is in the process of being cut back to tidy up the area
and will be sprayed out before grassing. Import fill continues on the back 9, but has
been slowed due to rain, with several weeks delay due to the weather. The projected
opening has been inpaced by weather. Construction of the course is still on schedule
to be completed in 2016, however due to weather delays the grassing and grow-in of
all 18 hole will required additional time. The front 9 is planned to be finished and start
grassing this year in early summer, then they plan to completed the remaining back 9
holes construction in the summer/fall. Grassing of the back 9 is projected to be done
in late spring of 2017, which moves full opening of the course the the summer of 2017.
Mr. Campbell was asked if Greenway was pleased with the outcome of the Par 3 and
the Driving Range, and he stated that the results are not far from their original
projections. He was then asked if they were planning to replace the mats at the
driving range, and he responded that he will look into it.
Mr. Campbell stated they Greenway is supportive of Jim's approved new
concessionaire agreement and is looking forward to working with Tom on his plans to
best incorporate them with other clubhouse and course improvements. Both parties
are commited to developing plans that are best solutions for the property operations
and the community enjoyment.
He stated that they are launching a new GolfBoard. It is the best of a skateboard,
surfboard, snowboard and a golf cart. Mr. Campbell showed the Golf Commission a
short video regarding safety and operation. The fee range will be from $15.00 to
$25.00 depending on the time of day, and will be available for use on the Par 3.
Commissioner Downing asked about the existing carts and when new carts might be
coming, and Mr. Campbell responded that the downsized existing carts are on a new
lease, will be having new batteries installed along with other maintenance. Greenway
does not want to bring in new carts until the renovation of the South Course is
complete. There will be two different carts, one type for each course.
Mr. Campbell asked about Footgolf and he stated that they felt there were other issues
that needed to be resolved. They will revisit it this summer.
He was asked if there was a plan for other dead trees on the property and he stated
that they are not finished.
2
Golf Commission Minutes - Tuesday, March 8, 2016",GolfCommission/2016-03-08.pdf
GolfCommission,2016-03-08,3,"4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that junior golf applications are being received. 13 junior golfers
from the program are currently under college scholarships.
Commissioner Carlson asked Mrs. Arnerich what their plans are if both putting greens
are closed, how this would affect their tournaments, and she stated that they don't
have a plan as yet, but will work it out. Mr. Campbell stated that the rebuilding of
these putting greens will be sometime this fall.
Mrs. Arnerich that two of their junior golfers are now members of the LPGA and
another is a member of the Symetra tour.
4-C
Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated that he been in contact with Greenway and they are discussing
future plans, and also that they have already started working on the kitchen facilities,
and mirrors in the bathrooms have been replaced.
5.
AGENDA ITEMS
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - April 12, 2016
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:43 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, March 8, 2016",GolfCommission/2016-03-08.pdf
GolfCommission,2016-04-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, April 12, 2016
1
CALL TO ORDER
Vice-Chair Bev Blatt called the regular meeting to order at approximately 6:35 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Bev Blatt, Vice-Chair Ed Downing, Commissioner Ron
Carlson, and Cheryl Saxton
Absent:
Commissioner Shawn Shelby
Staff:
Chief Operating Officer Ken Campbell and Park and
Recreation Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the special meeting of March 1, 2016 were approved
unanimously
The minutes of the regular meeting of March 8, 2016 were approved
unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Facility Reports by Chief Operating Officer Ken Campbell
Ken Campbell stated that 30 dead trees on the north course have been removed.
Most of the debris pile along the 16th hole has been cleared up, and the next step
would be to mound it and grass it, which will be done later in the season. Fungus on
some limited greens has been addressed. Mr. Campbell stated that on the Par 3,
more wet land plants have been added. Mr. Campbell stated that with the rain that we
1
Golf Commission Minutes - -Tuesday, April 12, 2016",GolfCommission/2016-04-12.pdf
GolfCommission,2016-04-12,2,"had this year, it has flushed out the sodium in the soil, and with the additional
maintenance practices in place, they are more prepared for the upcoming season, and
hopefully there will be less stress on the greens during the summer.
Regarding the south course renovation, we lost about a week and a half due to the
rain. The main line irrigation is completed on the front nine, the laterals one done on
all but 1-1/2 holes, and they are anticipating grassing the front nine in June or July.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated that they have installed a 9 x19 cooler that is in operation, and
they have cleaned up the kitchen area that will be used for banquets. By the end of
next week, a new keg cooler will be installed. A new exhaust system will be installed
within the next 30 - 45 days. All equipment has been purchased including plates and
flatware to accommodate up to 350 people.
5.
AGENDA ITEMS
5-A
Review and Make a Recommendation on Jim's on the Course Conceptual Plan for
the Patio Area and Event Center.
Amy Wooldridge gave a power point presentation of a conceptual plan for the proposed patio area
and event center.
Ms. Wooldridge explained that this is only conceptual and they will come back to the golf commission
with more details as they become available. Seating will accommodate 200-250 people, will have
three entrances and will have a view of the first and tenth holes of the South Course. There will be
additional seating on the patio.
Ms. Wooldridge explained that Jim's is responsible for construction of the event center as well as the
enclosed patio plus the amenities in the outdoor patio area. Greenway Golf, being a construction
company, have the capability to do the foundation for the event center, to do the ADA pathway over to
the clubhouse, and the paving around the entire outdoor area. Ms. Wooldridge stated that they have
been discussing fire sprinklers with the three entities, as an eight inch pipe would have to be installed
from Island Drive. Also still in discussion are the restrooms, as requirements are one stall for each
gender for every 75 occupants, urinals are not counted. They are trying to determine if the restrooms
at the driving range are allowed to be included due to the distance, which would determine if
restrooms would be required in the event center.
Ms. Wooldridge stated that the Park and Recreation Commission will review the same conceptual
drawings at their next meeting to provide feedback. In June, more detailed information will be brought
back to the Golf Commission. Mr. Geanekos technically has 3 months for approvals, but, according to
the City Attorney, as long as they moving through the process, that shouldn't be an issue. After
approval from the Golf Commission, it would go to the Planning Board for final approval, and would
only go to City Council if there was an appeal.
2
Golf Commission Minutes - -Tuesday, April 12, 2016",GolfCommission/2016-04-12.pdf
GolfCommission,2016-04-12,3,"Bob Wood stated that there should be a drop off for handicapped patrons, and inquired about golf cart
parking and Ken Campbell stated that they are going to talk to the designer regarding this detail.
Vice Chair Downing made a motion to approve the conceptual plan, was seconded by Commissioner
Saxton, and the motion passed unanimously.
Ms. Wooldridge informed the Golf Commission that she would be going back to City Council for an
addendum to the Concessionaire Agreement for Jim's on the Course, to amend from the enclosed
patio to the new conceptual event center.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
The Golf Commission received a packet from Bob Wood regarding the entryway to the
golf course, and plans for the new building, which were addressed. Ms. Blatt Stated
that, as discussed previously, until there is money in the enterprise fund, that nothing
can be done, but will not be forgotten. As soon as the resources are available, they
will discuss at that time. Amy Wooldridge recommends against making any decision
until an architect provides conceptual plans, and also looking at actual costs. The
entryway is under the jurisdiction of the City, and since the golf course is under the
jurisdiction of the Park and Recreation Department, so is the entryway.
9.
ITEMS FOR NEXT MEETING'S AGENDA - May 10, 2016
Entryway to Golf Complex
10.
ANNOUNCEMENTSIADJOURNMENT
Chair Blatt asked a moment of silence for the passing of Jack Cummings, who served
as the golf course manager for over 3 decades.
The meeting was adjourned at approximately 7:47 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, April 12, 2016",GolfCommission/2016-04-12.pdf
GolfCommission,2016-05-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, May 10, 2016
1
CALL TO ORDER
Chair Bev Blatt called the regular meeting to order at approximately 6:31 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Bev Blatt, Vice-Chair Ed Downing, Commissioner Ron
Carlson, and Commissioner Cheryl Saxton
Absent:
Commissioner Shawn Shelby
Staff:
Chief Operating Officer Ken Campbell
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the special meeting of April 12, 2016 were approved
unanimously with corrections.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by Chief Operating Officer Ken Campbell
Ken Campbell stated that annual greens maintenance has been performed on the
north course Including sanding and aerifications of the green to improve the
penetration of water. All of the tees have been aerified along with troubled spots on
the fairways along the banks. Eight dead redwood trees have been removed and tree
trimming is ongoing. 18 new mats have been purchased for the practice facility. Mr.
Campbell was asked who was trimming the trees and he stated that it was being done
by both an outside company and our maintenance staff. The maintenance staff has
been trimming the low hanging limbs and anything up to about 8 feet. The dirt pile by
1
Golf Commission Minutes - -Tuesday, May 10, 2016",GolfCommission/2016-05-10.pdf
GolfCommission,2016-05-10,2,"the maintenance yard is there for two purposes, one to fill in the bare spots on the
fairways and and bounding will be done around the maintenance facility. They have
started backfilling around cart paths and some bare areas, and are overseeding.
Regarding the range mats, more will be coming as they rotating the old ones out and
new range balls will be coming. Some areas of the range have been resodded.
Mr. Campbell stated that Jason Cook, Greenway's Western Regional Superintendent,
will be relocated to Chuck Corica later this month. He will be the senior
superintendent on property responsible for the grow-in on the south course. He has
been with Greenway since about 2008, and his expertise is in grow-ins and top quality
turf conditions. Jason will be overseeing the overall maintenance of the property, and
reporting directly to Marc. This will assist Vinny in the day to day operations as this is
a large property. Jason will be working on building forward tees on some of the longer
holes on the Par 3 course.
Commissioner Downing asked about the grow-in and Mr. Campbell responded that
they are still looking to grass the entire front nine of the south as well as 10 and 18 this
summer. Decisions have not been made yet as to when the course will be open, or if
they will open nine first, and those items are still in discussion.
They are continuing to work on the plans for the remodel of the golf shop, the
restrooms and the exterior of the building. They are working on updating the plans for
the north course renovations, which includes the stormwater ponds and canals. They
are working on a proposal for the City to incorporate into the north course remodel.
Mr. Campbell stated that they are working to see if there is way to incorporate the
entryway into the north course remodel, so the City would not have to do it, and that is
still in the works, and that is the reason it was removed from the agenda. Mr.
Campbell was asked when this information might be available, and he responded
maybe July or August is the target.
Commissioner Downing asked about the lease fees since the lease is in the fourth
year, and that Mr. Campbell had previously mentioned about approaching the City
regarding revisiting this in consideration of the north course renovation, and Mr.
Campbell stated that the lease fee increases on September 1, 2016, and that they are
planning to meet with the City prior to the increase, to talk about considerations that
they feel are warranted for the bigger investment that they had originally planned. At
the time of the original lease, they had anticipated that the South course would be
open, and it would be a challenge with the increase without the course open. Mr.
Campbell stated that the original permitting stage along with weather delays were not
anticipated. Commissioner Downing asked if the remodel of the golf shop along with
the Jim's renovations were items that were beyond the original plan, and Mr. Campbell
stated that they are not contractually obligated to do, but had felt these items were be
addressed from capital reserve funds, and they feel these things need to be addressed
sooner, and there is not a capital reserve fund yet. They are working with Jim's and
the City on having a main water line from the street to the clubhouse, with the estimate
at $150,000.
2
Golf Commission Minutes - Tuesday, May 10, 2016",GolfCommission/2016-05-10.pdf
GolfCommission,2016-05-10,3,"Bob Wood suggested to Mr. Campbell considering a pedestrian walkway along
Memorial Road, and Mr. Campbell stated that it is worth consideration.
Mr. Campbell stated that they had positive feedback from the Commuters.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated they are going to be installing new beer taps that will go directly
from the cooler to the bar, which will be more efficient. Regarding the inside, he stated
that it's much too busy in the summer to do any renovations, but they are working with
the designer and Greenway regarding the outside, the color scheme, and enlarging
the bar. He apologized for the mess in the back, but that will be gone soon, and
eventually a fence will be built to be block the area, and will be done the same time as
the structure going up. Commissioner Carlson asked about the new cooler in the
back, and Mr. Geanekos stated that it up and running. They are installing new beer
taps with 20 different beers, and hope to have that installed by mid summer. The new
kitchen is moving forward and hopes to have 90% of it done by mid summer, and are
on schedule at this time.
5.
AGENDA ITEMS
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Bob Wood asked who was responsible for removing the agenda item regarding the
entryway and Mr. Campbell stated that it was him. Mr. Wood stated that it should be
on the agenda more frequently, and handed the commissioners a picture of the current
view of the entryway, and asked if there had been any discussion between Recreation
and Parks and Public Works, and Commissioner Saxton stated that Amy Wooldridge
had informed the Golf Commission that this work would be ongoing. Commissioner
Carlson stated that they were informed that the work would be going on for 4-6 weeks.
Mayor Trish Spencer stated that she was concerned about this agenda item being
withdrawn, and her understanding of Parliamentary procedure, is that when an item is
withdrawn, unless it's like oral communications, that when a person is speaking from
the public, the person can speak, but they cannot respond, otherwise it's considered
an agenda item. She thinks that Parliamentary procedures should be honored at all
meetings, as it puts the public on notice, and since Mr. Wood requested it, she was
concerned that it was withdrawn, and considering the discussion previously, it should
have been an agenda item. Chair Blatt explained that prior to her arrival, it was
3
Golf Commission Minutes - -Tuesday, May 10, 2016",GolfCommission/2016-05-10.pdf
GolfCommission,2016-05-10,4,"determined that it was a miscommunication, as Mr. Campbell that Greenway had an
intent to include it in the proposal, and they were not prepared to present it yet, and
the agenda had already been sent out.
Bob Wood suggested that there are some things can be done without expense, such
as just cleaning it up, moving some of the vehicles out. Commissioner Downing
suggested that it be placed back on the agenda. Mr. Campbell stated that this is not a
part of the golf complex, and his understanding is that it does fall under the jurisdiction
of the Golf Commission or Greenway's operations, and Commissioner Downing
agreed, but suggested that maybe they could come up with a solution to improve it.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - July 12, 2016
Entryway to Golf Complex
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at approximately 7:38 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, May 10, 2016",GolfCommission/2016-05-10.pdf
GolfCommission,2016-07-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, July 12, 2016
1
CALL TO ORDER
Chair Bev Blatt called the regular meeting to order at approximately 6:35 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Bev Blatt, Commissioner Ron Carlson, and
Commissioner Cheryl Saxton
Absent:
Vice Chair Downing and Commissioner Shawn Shelby
Staff:
Chief Operating Officer Ken Campbell and Recreation and
Park Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the special meeting of May 10, 2016 were approved
unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
4
WRITTEN/ORAL REPORTS
4-A
Facility Reports by Chief Operating Officer Ken Campbell
.
Ken Campbell introduced Jason Cook, new Director of Maintenance at the golf course,
who has been with Greenway for several years. His responsibilities will include day to
day maintenance of the golf course, and will assist with the grow-in. He will also assist
Vinny, who is still in a management position, and his background is in irrigation.
1
Golf Commission Minutes - Tuesday, July 12, 2016",GolfCommission/2016-07-12.pdf
GolfCommission,2016-07-12,2,"Mr. Campbell stated that they have received 18 new range mats which have been
installed along with 500 dozen new range balls, with another 500 dozen coming in the
near future along with 18 more new range mats later in the summer.
He also stated that they have been upgrading some of the golf boards, with rentals
improving. There were a couple of items that needed to be addressed as they were
not available for use for about a week. Heavier springs were installed on the deck
boards, and these are the only two instances that have happened at any Greenway
property. Performance checks were done on all the boards. Commissioner Carlson
asked if they were able to rent the golf boards without watching the video and signing
the release, and Mr. Campbell stated that they would not be able to use the boards.
Mr. Campbell stated that they have been working to get the cart path curbing done and
the front nine will be done this month. The grassing plan has been modified, which will
begin this season, but due to the high water table, and has caused Marc to make
some adjustments. Grassing will be done first on the cool season areas first, which
include the rough, the green surrounds and the native areas. The fairways will be
done at the same time. The sand has been placed in the bunkers on the front nine.
He stated that they have been working on the north course renovation plans which will
now include the front entry way as well as a better drainage and irrigation plan from
the original. Greenway has been working with the City regarding these new plans.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that the East Bay Junior Golf Tournament will be held next
Monday and Tuesday, with golfers coming from all over the area to compete.
Mrs. Arnerich also stated that the golf course sign by the bridge and Doolittle Drive is
not visible as trees are overgrown, and Mr. Campbell stated that they would include it
in the future north course plans.
4-C
Golf Complex Restaurant Report, Jim's on the Course
See Agenda 5-A
Amy Wooldridge gave an update on the current Golf Commission members. Cheryl
Saxton has been reappointed. Sean Shelby has tendered his resignation, due to
unable to commit enough time, and the Mayor has appointed Ron Taylor as the new
Commissioner. His final confirmation will be held with the City Council on July 19.
5.
AGENDA ITEMS
5-A
Review and Final Recommendation for Jim's on the Course Event Center and
Patio Seating Area
2
Golf Commission Minutes - Tuesday, July 12, 2016",GolfCommission/2016-07-12.pdf
GolfCommission,2016-07-12,3,"Amy Wooldridge stated that the Golf Commission had already approved the
conceptual plan and it then went to the Recreation and Park Commission who also
approved it. Since that time, Tom Geanekos has been working with his architect to
address any questions that had come up. They are moving forward with the approved
conceptual plan, the 75 person closed patio, the 200 person event center, and also
extending the outdoor patio with the fire pits and fountain. A fourth entrance was
added on the parking lot side which was requested at the last meeting. She indicated
where the proposed restrooms would be.
Mr. Wooldridge stated that the next steps per the Jim's agreement is the requirement
to bring it to the Planning Board for approval. If it's approved tonight, she hopes to
bring it to the next Planning Board meeting in July, as there are no meetings in August.
In addition, since the conceptual drawing is different than the original drawing that was
approved by City Council during the Jim's lease agreement negotiations, it will have to
go back to City Council in September or October.
Mr. Geanekos stated that they have already starting working on the second kitchen,
relined all the walls with stainless, and are moving forward with all items being up to
code with the Health Department. All the equipment has been purchased for the
kitchen that will be supplying the event center. All the walk-ins have been installed,
including a walk-in that will house the kegs for the beer.
Mr. Geanekos also stated that revenue is up about 10% over the previous year
through June.
Commissioner Carlson asked if the entrance to the restrooms would be inside or
outside, and Mr. Geanekos stated that they would enter from the inside. Chair Blatt
asked if there were two events at the same time, would it be accessible from both
sides, and Mr. Geanekos stated that it would be.
Commissioner Carlson asked about the patio at the event center, if that was going to
be covered, and it will be covered by an awning with posts on the end.
Mr. Geanekos stated that the event center will make it much easier to accommodate
all aspects, while the event center would handle the tournament clientele, without
disrupting the restaurant clientele. He was asked if they would be hiring an event
coordinator, and he stated that he would be.
Mr. Geanekos stated that when business begins to slow sometime in October, they will
begin updating the restaurant, including new flooring, removal of the partitions and
painting, this will happen prior to the beginning of construction.
Commissioner Saxton made a motion to approve the plans, and Commissioner
Carlson seconded the motion. The motion was passed unanimously.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
3
Golf Commission Minutes - Tuesday, July 12, 2016",GolfCommission/2016-07-12.pdf
GolfCommission,2016-07-12,4,"None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - September 13, 2016
Communications Plan - How the City better interfaces with Greenway regarding the
golf complex
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:45 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, July 12, 2016",GolfCommission/2016-07-12.pdf
GolfCommission,2016-08-23,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, August 23, 2016
1
CALL TO ORDER
Chair Bev Blatt called the regular meeting to order at approximately 6:32 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Bev Blatt, Vice-Chair Ed Downing, Commissioner Ron
Carlson, Commissioner Cheryl Saxton and Commissioner
Ron Taylor
Absent:
None
Staff:
Chief Operating Officer Ken Campbell Recreation and Park
Director Amy Wooldridge
Also Present:
None
2
ORAL COMMUNICATIONS
Bob Wood stated that he was unable to enter the building for the last meeting, as the
doors were locked, and Ms. Wooldridge stated that they would check on this.
3
COMMISSION COMMUNICATIONS
None
4.
AGENDA ITEMS
4-A
Discuss and Prioritize Golf Complex Course Priorities
Attachment: Staff Report
Amy Wooldridge gave a presentation regarding the plans that Greenway had
submitted with items outside the scope of their original lease agreement with possible
compensation that could include a longer lease, or changes in rent.
Ms. Wooldridge stated that Greenway feels there are more improvements to be made
than originally planned. Ken Campbell stated that they under the belief that the greens
were built under USGA specs, but have since found out that they are not. They have
discovered that the north course is in a flood zone, and have updated the drainage
plan. Mr. Campbell stated that the waterways are intended to be storm water retention
1
Golf Commission Minutes - Tuesday, August 23, 2016",GolfCommission/2016-08-23.pdf
GolfCommission,2016-08-23,2,"ponds to help control flooding, or are a part of the government controlled sloughs that
run through the property. Greenway is not legally allowed to put water in these ponds,
especially reclaimed water. The import would be considerably less than the south
course, which is about 400,000 cubic yards. The approach to the import would be to
work on each nine at a time, effectively closing one nine hole, and the plan would be to
start importing from March to October, and then moving into grassing. They are
working on the trucking plan, as the permit allows import on the whole golf course.
Mr. Campbell was asked if the south course would be open prior to this, and he stated
that yes, this would not happen until the south course is complete. Vice Chair
Downing asked about the schedule for the import on the north course, and Mr.
Campbell stated that the import would start in March and continue through October
with the first nine, and then, start the second nine import in March of the next year
through October, without any unforeseen circumstances. They expect each nine to
take 12-15 months to complete. Greenway's vision is to keep the north course a more
affordable golf course. They are proposing to redo the fairways, tees, greens, rough
and bunkers. The sprinkler head layout will be changed to make it more efficient.
Vice Chair Downing asked about the dried up ponds, and Mr. Logan stated that they
were never intended as water features, but to hold storm water, and also Mr. Campbell
stated they are working on a plan to dredge where they can, contouring, bank control
and plant material. The question was asked as to whose responsibility it is to dredge,
and Mr. Logan stated that it's Greenway's responsibility to keep the water flowing
through the waterways.
Chair Blatt stated that she was concerned that when the south course is open, with the
new price structure, will the service clubs be able to play if there are only nine holes
open on the north, and Mr. Campbell stated there will be various price structures to
work through.
Vice Chair Downing asked what the original plans were for the north and Mr. Campbell
stated that it was to update the irrigation system, improve drainage, and renovation to
the bunker and cart paths.
Front Entryway - Fire Tower
Mr. Campbell stated that Greenway incorporated the fire tower into the revised plan
but no details yet, and work through with the community and Golf Commission for
suitable ideas.
Clubhouse Remodel
Mr. Campbell stated that they would look to upgrade the restrooms and golf shop with
new windows and flooring, new fixtures with no structural elements, but are working on
designs. They are also looking into bringing in a new water line. Chair Blatt asked if
this would involve enlarging the restrooms, and Ms. Wooldridge stated that they are
not planning to add any additional stalls.
Parking Lot
2
Golf Commission Minutes - Tuesday, August 23, 2016",GolfCommission/2016-08-23.pdf
GolfCommission,2016-08-23,3,"Mr. Campbell stated there are no funds available at this time, but it's something they
will look at in the future, as it a large financial undertaking. They feel that the golf
course is the priority at this time.
Commissioner Carlson asked if they were looking for their priorities tonight or to come
back to the next meeting for further discussion, as they have been given a lot of
information. Ms. Wooldridge stated that they would like to move forward tonight and
Chair Blatt added that she believes they all have some idea of what they each feel
takes priority. Mr. Campbell stated that everything they've discussed except for the
parking lot is in their proposal. Ms. Wooldridge stated that she prefers to see a
prioritization to balance the revenue portion. She was given specific direction that the
City needs to understand to move forward with negotiations.
Commissioner Saxton asked while the nine holes are being redone, can the clubhouse
remodel be done at the same time, and Mr. Campbell responded that they need to
work out timelines. The clubhouse remodel would be best during the winter months.
Vice Chair Downing asked if they feel the new plans are the best approach and
Greenway stated that in the long term, they feel it is the best approach. Mr. Campbell
stated that they have looked at the projected financial impact.
On Course Food and Beverage Snacks
Dimitri Geanekos stated that they are considering demolishing the shack, adding
additional carts on the course, and adding additional registers in the snack area of the
restaurant. Mr. Campbell stated that if they did reroute a few of the holes, the shack
might not be necessary.
Commissioner Saxton asked Greenway what order their priorities would be; and Mr.
Campbell stated that the north course would be their first priority, because of the
permit already being in place. He was asked if he felt that clubhouse remodel would
be beneficial to coincide with the opening of the south course, and he answered that
his biggest concern is the permit. Mr. Logan added that the new patio area and the
new putting green are part of the south course renovation.
Vice Chair Downing asked the other commissioners if they all agree that the north
course is the first priority and they all agreed. Mr. Campbell added that the City may
want more detailed information, as there are several components involved.
Ms. Wooldridge asked the commission that they all agree that the north course
improvements including the waterways is first priority, and they all agreed.
Vice Chair Downing expressed his desire to have the clubhouse remodeled and
Commissioner Carlson prefers the work be done on the front entry way.
Commissioner Saxton prefers the clubhouse remodel.
Commissioner Taylor the clubhouse remodel second and the entryway third.
3
Golf Commission Minutes - Tuesday, August 23, 2016",GolfCommission/2016-08-23.pdf
GolfCommission,2016-08-23,4,"Mr. Campbell stated that after the items are prioritized, they will obtain the cost
effectiveness, and Mr. Logan added that due the costs, they may not be able to
accomplish in that order.
Bob Wood stated that he is disappointed that the commission is making decision prior
to public input. He asked Mr. Campbell if he knew a range of how much above their
original proposal it would cost to accomplish these upgrades, and Mr. Campbell stated
that he had informed not to discuss financial matters. It was discussed that they are
not to discuss financial matters. Chair Blatt stated that the purpose of the meeting is
to make list so that Greenway and the City have some basis on which to negotiate
given what they think the public wants. Vice Chair Downing stated that they would not
be provided the financial information as well as the public during the negotiations. Ms.
Wooldridge stated that the north course improvement is the bulk of these costs, but
when it comes to specific negotiations on how much Greenway is planning to invest in
this, and therefore, what compensations they would like in changes to their lease, then
that becomes specific negotiations. After basic deal terms are made between Staff
and Greenway, it will go to City Council closed session, they will then give Staff further
direction, Staff would then work with Greenway. The lease agreement would then go
to City Council, would require four out of five votes, would require two readings for
public comment.
Bob Wood asked about the new water lines, and Mr. Campbell stated that he only
spoke of the water line, not the fire line. He agreed that the north course should be the
top priority, second priority should be only a portion of the clubhouse which would be
the restrooms need improvement.
Jim Stair, retired architect, feels the entryway should be top priority.
Tony Corica stated that he feels that they should incorporate the entryway along with
the north course renovation.
Commssioner Carlson asked if Greenway is lobbying to change the name of the golf
course and Mr. Campbell stated that they would like to brand the property with all the
names out there, and are having discussions, not taking the Chuck Corica name out,
and how they can incorporate it with the new logos.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
4
Golf Commission Minutes - Tuesday, August 23, 2016",GolfCommission/2016-08-23.pdf
GolfCommission,2016-08-23,5,"9.
ITEMS FOR NEXT MEETING'S AGENDA - September 13,2016
Communications Plan - How the City better interfaces with Greenway regarding the
golf complex
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:30 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
5
Golf Commission Minutes - Tuesday, August 23, 2016",GolfCommission/2016-08-23.pdf
GolfCommission,2016-09-20,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, September 20, 2016
1
CALL TO ORDER
Chair Bev Blatt called the regular meeting to order at approximately 6:37 p.m. in
Ladies Lounge, Chuck Corica Golf Complex, 1 Clubhouse Memorial Road, Alameda,
CA 94502
1-A
ROLL CALL
Present:
Chair Bev Blatt, Commissioner Ron Carlson, Commissioner
Cheryl Saxton and Commissioner Ron Taylor
Absent:
Vice-Chair Ed Downing
Staff:
Greenway Golf George Kelley and Marc Logan
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of July 12, 2016 were approved
unanimously.
The minutes of the special meeting of August 23, 2016 were approved
unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by George Kelley
George Kelley stated that a correctly sized filter was replaced on the north course
pump station in the amount of $40,000 to alleviate problems with surging and proper
flow of water. The previous filter was installed in 2011 which did not accommodate the
correct gallon usage.
1
Golf Commission Minutes - -Tuesday, September 20, 2016",GolfCommission/2016-09-20.pdf
GolfCommission,2016-09-20,2,"Marc Logan stated that the finishing process has begun on #1 of the south. The next
step is seeding. The game plan is to grass the first four holes over the next month.
Holes #15, 16 and 17 are being shaped and should be done by the end of October,
which would complete the shaping. Sub grading of the cart path is almost complete.
Sod has been installed on slopes that back up to the north course, and has also been
installed on #10 and #18. There are 2-1/2 holes left to complete the irrigation. They
are hoping to open up by late August of next year.
George Kelley stated that they was a Titleist fitting day which had about 40 players
come out and try the new equipment. They have rolled out a new junior program
which is free on Saturdays, staffed by employees and also assisted by the Alameda
High School golf team.
Footgolf will be revisited and also the golf boards have been a success.
Commissioner Carlson asked about the instructions which are provided prior to using
the golf boards and Mr. Kelley stated that they are required to watch a video and sign
off prior to using, but also stated that they would make sure that staff is providing
proper instructions.
Mr. Kelley was asked about the Footgolf and stated that avid golfers have expressed
their non interest and they plan to be very sensitive and determine when the best time
of day would be appropriate.
Mr. Kelley informed the commission that if they are concerned about occurrences, that
they should inform Mike Winkenbach or contact the office. They are going to improve
the communications between the golf course, the commission and the City in regards
to items which include the waterways which we are not allowed to fill. Mr. Logan
stated that since the reclaimed water is no longer being used to fill the waterways,
natural vegetation has begun to return.
Mr. Kelley responded to a question regarding a special golf commission meeting to
show the samples they are looking at. Discussion ensued regarding dates in October
to hold a special meeting and it was determined that a possible date would be
Thursday, October 13 and it was tentatively set at 3:00 pm.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
Demetrio stated that Tom is continuing to work on the plans and will be returning soon.
5.
AGENDA ITEMS
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
2
Golf Commission Minutes - -Tuesday, September 20, 2016",GolfCommission/2016-09-20.pdf
GolfCommission,2016-09-20,3,"Tony Corica stated that they had held their Friends of the Park golf tournament and
wanted to thank Greenway for their generosity.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - November 8, 2016
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:37 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, September 20, 2016",GolfCommission/2016-09-20.pdf
GolfCommission,2016-11-16,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, November 16, 2016
1
CALL TO ORDER
Chair Bev Blatt called the special meeting to order at approximately 6:33 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave., Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Bev Blatt, Vice-Chair Ed Downing, Commissioner Ron
Carlson, Commissioner Cheryl Saxton and Commissioner
Ron Taylor
Absent:
None
Staff:
Greenway Golf Ken Campbell and George Kelley and
Recreation and Park Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of September 20, 2016 were approved
unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by Ken Campbell
Ken Campbell stated that recently two tournaments had been held at the Golf
Complex, the Friends of the Park and also the Jack Clark Memorial, both with positive
feedback regarding course conditions. Also, recently they had a Cleveland Wedge
Clinic which sold out, so another was added and also sold out, which included short
game instruction.
1
Golf Commission Minutes - -Wednesday, November 16, 2016",GolfCommission/2016-11-16.pdf
GolfCommission,2016-11-16,2,"Jason Cook has been working on updating the recycling on the golf course, adding
additional recycling receptacles around the facility.
Mr. Campbell stated that they are instituting an updated cart maintenance program to
keep the carts detailed. They are working on the drainage on the driving range to
sustain the turf better. Vice Chair Downing inqured about the fencing along the driving
range to avoid balls going on the south course, and Mr. Campbell responded that they
are looking into it at a cost of about $100,000.
Regarding the South Course, the irrigation main line is complete, there's 27,000 linear
feet installed, the satellite wires are in place, and areas have been sodded around 1,
2,3 and 10. Once #2 is finished, they will prepare to hydroseed. #15 green is the only
green left to be shaped, and will be completed shortly. The cart path subgrade is 96%
complete. The window for opening is late summer, early fall, weather dependent.
The patio area and the putting green will be addressed in the spring.
Mr. Campbell was asked about the grow in, and there are two classifications, cool
season grass and warm season grass. Tees, greens and roughs are all cool season
grasses and will be going down between now and Spring, and the fairways are wam
season grasses which will be put down in the Spring.
Vice-Chair Downing asked about the negotiations with the City on the North Course
and Mr. Campbell stated that they had down a revision turf proposal and is ongoing at
this time.
Vice-Chair Downing asked if the air compressor for cleaning the shoes was going to
be replaced and Mr. Campbell stated that Greenway's Director of Equipment has
looked at it, and he proposed to move it closer to the golf shop and mount it on the
roof, and Mr. Campbell is waiting for an estimate.
Mr. Campbell asked about the ""Play by Hole"" program, and he stated that it has just
been implemented and doesn't have any feedback at this time. He was also asked
about ""Foot Golf"" and he stated that Jason Cook is working with the operations team
to implement the program.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Norma Arnerich stated that the Jack Clark Memorial Tournament was quite
successful, and they now have 10 kids in college under their scholarship program.
They are working on their solicitation letters at this time.
4-C Golf Complex Restaurant Report, Jim's on the Course
See Agenda Item #5-A
5.
AGENDA ITEMS
2
Golf Commission Minutes - -Wednesday, November 16, 2016",GolfCommission/2016-11-16.pdf
GolfCommission,2016-11-16,3,"5-A Review and Recommend Color and Materials Palette for Jim's on the Course
Improvements
Amy Wooldridge, Recreations and Parks Director, and Tom Geanekos, Jims on the
Course, gave a Power Point presentation regarding the color and materials palette for
the improvements
(Exhibit ""A"" Attached)
Vice Chair Downing asked about the timeline for the work, and Amy Wooldridge stated
that the next step would be the Planning Board, which would most likely be in
January, and then it would be a month before going to City Council, along with the
amendments to the Jims on the Course Concessionaire Agreement. After that, then
permits will need to be issued, probably in March.
Mr. Campbell stated that before the South Course opens, the commitment by both
Greenway and Jims on the Course is to have the Event Center, Courtyard and Putting
Green done. There is no timeline at this time for the renovation of the exterior of the
buildings.
Amy Wooldridge stated that tonight they are looking for a vote to approve the color
and material palette for the Jims on the Course to move forward. She stated that the
conceptual plan had already been approved.
Bob Wood asked about the toilets at the Event Center, are they permanent toilet
facilities or will it be a temporary service by an outside vendor, and Mr. Geanekos
stated that they have not discussed it yet.
Joe VanWinkle encouraged the Golf Commission to approve the plans as presented.
Commissioner Saxton made a motion to approve the Color and Materials Palette as
presented, it was seconded by Vice-Chair Downing and the motion passed
unanimously.
Discussion ensued regarding the wall where the Jims on the Course sign hangs, and
Mr. Campbell stated that they are looking at different stone options to tie in with other
exterior options they are considering. He stated that he will have the designer make
some recommendations.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
3
Golf Commission Minutes - -Wednesday, November 16, 2016",GolfCommission/2016-11-16.pdf
GolfCommission,2016-11-16,4,"8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - January 10, 2017
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at approximately 7:42 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Wednesday, November 16, 2016",GolfCommission/2016-11-16.pdf
GolfCommission,2017-01-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 10, 2017
1
CALL TO ORDER
Chair Bev Blatt called the regular meeting to order at approximately 6:34 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Bev Blatt, Vice-Chair Ed Downing, Commissioner Ron
Carlson, Commissioner Ron Taylor and Commissioner Cheryl
Saxton
Absent:
None
Staff:
Chief Operating Officer Ken Campbell
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the special meeting of November 16, 2016 were approved
unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by Ken Campbell
Ken Campbell stated that the greens on the North course and the Mif are in great
condition and the are hearing positive comments. There has been some frost delays
over the last few weeks. The staff has been focused on cleaning out drains in
anticipation of the upcoming rain. The storms have caused more trees to become
uprooted and one tree was removed for safety reasons. The south course has held up
well through the almost 10 inches of rain we've had since December and the Mif is
draining well. The weather has caused delays in the construction of the south course,
1
Golf Commission Minutes - -Tuesday, January 10, 2017",GolfCommission/2017-01-10.pdf
GolfCommission,2017-01-10,2,"impacting sand import. Coring and edging of bunkers on hole #12 has been
completed and the fairway ubunkers are drained and being lined. Liner was installed
on the green side bunker on hole 18. Storm drainage has been completed throughout
the entire south course. Erosion control is being managed and they are working well
with all the rain. All the front nine has been sandcapped and 90% of hole 10 and 18.
Sand bottles have been ordered for the carts.
Commissioner Downing asked about the length of golf cart usage and Mr. Campbell
stated that there will be a new fleet for the south course opening, and they've decided
to wait on carts for the north course during construction.
Commissioner Carlson asked about the air compressor and Mr Campbell stated that it
has not been resolved as yet, as they are looking to relocate it due to the amount of
noise at its present location.
4-B Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
Ken Campbell spoke on behalf of Tom Geanekos, and stated that they are working on
the event center permit application to submit to the City Planning Board, and is
expected to go to the board the 1st week of February and if approved to City Council
on March 7th
Mr. Geanekos is working with an interior designer for the remodel of the grill, bar and
snack bar. It is to be done in phases while remaining open beginning mid-February,
and will take about 8 weeks to complete. It will include flooring, window treatments,
expanding the bar area, bar counter, ceiling tiles, lighting, paint, tables and chairs.
They are working with Greenway on patio plans for the fire pits, new tables, chairs and
furnishings.
5.
AGENDA ITEMS
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
2
Golf Commission Minutes - -Tuesday, January 10, 2017",GolfCommission/2017-01-10.pdf
GolfCommission,2017-01-10,3,"9.
ITEMS FOR NEXT MEETING'S AGENDA - March 14, 2017
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 6:50 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, January 10, 2017",GolfCommission/2017-01-10.pdf
GolfCommission,2017-03-14,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, March 14, 2017
1
CALL TO ORDER
Vice-Chair Ed Downing called the regular meeting to order at approximately 6:32 p.m.
in Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Vice-Chair Ed Downing, Commissioner Ron Taylor and
Commissioner Cheryl Saxton
Absent:
Chair Bev Blatt and Commissioner Ron Carlson
Staff:
Greenway Golf Ken Campbell and George Kelley
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of January 10, 2017 were approved
unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Facility Reports by Ken Campbell
Ken Campbell distributed copies of the Annual Report (see attached Exhibit ""A"").
Mr. Campbell stated that the storms this year have caused 14 trees to fall. The greens
on the north and the Mif are in good shape for this time of year. The crew has spent about
375 man hours pumping the water off the north, but no man hours on the driving range and
the Mif, showing the difference in the infrastructure. The current status of the south is as
follows: the cart path curbing is 55% completed, holes 11 through 17 have some curbing to
be finished. The finish grading is 85% complete, and the sand cap is 72% complete, with
1
Golf Commission Minutes - -Tuesday, March 8, 2016",GolfCommission/2017-03-14.pdf
GolfCommission,2017-03-14,2,"over 300 trucks have brought in sand this week. Turf grassing has begun, with seeding on
the rough areas. They have started placing sod in some of the various holes for erosion
control, but is limited. On holes 1 through 9, 10, 11 and 18 all the approaches, rough, greens
and surrounds will be seeded by April and the fairways in May. Holes 12 through 17 are the
last holes that infrastructure needs to be completed which are scheduled to be grassed and
seeded by July. The opening date is expected to be October to December.
Vice-Chair Downing asked about the status of the negotiations between Greenway and the
City and Mr. Campbell stated that he would speak to Amy Wooldridge, Recreation and Parks
Director, to determine what information could be shared to the public.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated that they've completed the dimensions, the size and the squae
footage of the Event Center, and the structure has been ordered and will take about 3-4
months. The 24 beer towers have been installed and now all kegs will be kept in the new
walk-in, with 20 up and running. They've somewhat finished the design of the bar. They're
hoping the have the floors, window blinds and painting done by the Commuters which will go
fast as it will be done in the evening. The flooring will be a laminate with a wood look, it's
durable and waterproof. There will also be a pony wall constructed between the bar and
restaurant for separation. The counter area will probably be started after the Commuters,
which will moving the counters to create a better flow. They are working with Greenway
regarding the patio area.
Mr. Geanekos was asked about the plans going to City Council in March, and he
stated that was delayed due to questions regarding whether the structure was earthquake
graded. The structure was made in Germany and not to California specifications and had to
be redone, but all issues have been resolved. He was asked when the foundation would be
started, and Mr. Geanekos stated that it would be started after the final approval.
5.
AGENDA ITEMS
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
2
Golf Commission Minutes - Tuesday, March 8, 2016",GolfCommission/2017-03-14.pdf
GolfCommission,2017-03-14,3,"9.
ITEMS FOR NEXT MEETING'S AGENDA - May 9, 2017
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:26 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, March 8, 2016",GolfCommission/2017-03-14.pdf
GolfCommission,2017-05-09,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, May 9, 2017
1
CALL TO ORDER
Chair Bev Blatt the called the regular meeting to order at approximately 6:37 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Bev Blatt, Vice-Chair Ed Downing, Commissioner Ron
Taylor, Commissioner Cheryl Saxton and Commissioner Ron
Carlson
Absent:
None
Staff:
Greenway Golf Ken Campbell, Recreation and Parks Director
Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of March 14, 2017 were approved
unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Facility Reports by Ken Campbell
Ken Campbell stated that the golf operations team and the course maintenance crew
received good praise considering the storm right before the event made it stressful. Mike,
Vinny and Jason put in a lot of hours with the prep work and getting ready.
The storm in April resulted in damage to the golf course as well as a partial day
closure. There were 31 trees that fell and are still working to get them cleaned up. A tree fell
1
Golf Commission Minutes - -Tuesday, May 9, 2017",GolfCommission/2017-05-09.pdf
GolfCommission,2017-05-09,2,"in the maintenance yard which resulted in fence damage along with several pieces of
equipment being damaged, but no injuries involved. The building is going to be
reconstructed and are working through with insurance company. The good news is that the
lakes are full.
Spring annual maintenance is underway with sanding of the greens and heavy top
dressing.
They are looking to start rotating out some of the golf carts sooner than planned due to
more mechanical issues due to their age.
The south course has experienced more delays due to weather. Sand capping is
complete on 15 of 18 holes, but sand delivery has been delayed and is not expected to start
back up on May 20, and will have 4-5 weeks of sand import remaining once it resumes.
Grassing has continued on the front 9, fairways, rough and tee. They are considering to
having a preview opening because of the delays, which would allow the opportunity to play
the front nine and possibly 11 holes while work and grow in continue on the remaining seven
holes. This would be sometime in the fall. Play would be limited on a daily basis.
Mr. Campbell was asked about the time frame of the seeding of the remaining seven
holes, and he stated that they would like to have them done in the late summer or early fall.
Previously they had stated that the target was to have all 18 holes opened by December, but
due to the storms, causing additional delays.
Mr. Campbell stated that talks between the City and Greenway have been ongoing on
the proposed north course plans amendment. Most of the items they've been negotiating
have been worked through. One item under discussion is the a request by the City for
Greenway to consider the feasibility of a possible project agreement to use union labor on the
project. Greenway has agreed to use prevailing wage on the north course project but a
project agreement with the unions has operational impacts that concern Greenway as they
have their own in-house construction crew and management systems already in place. They
are continuing to work through this with the City to get this on the Council Agenda on June
20, which would result in a special Golf Commission for a special meeting on June 12 to
review the details of the proposal and agreement terms. Amy Wooldridge stated that this is
on the closed session of the City Council agenda for May 16, and then would be on the June
20 regular session of the City Council, if staff is given direction from the Council to move
forward.
Vice Chair Downing asked about range mats, stating that in the City contract, they are
supposed to be replaced on an annual basis, and Mr. Campbell responded that the would
look into in, but original intention was to replace 50% on an annual basis.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
2
Golf Commission Minutes - -Tuesday, May 9, 2017",GolfCommission/2017-05-09.pdf
GolfCommission,2017-05-09,3,"Tom Geanekos stated the old partitions have been removed and are using thick
curtains at this time to section off the restaurant as needed. The carpet has been removed
and replaced by new flooring. A small wall has been installed between the bar and the
restaurant and future plans include installing a glass partition which will extend about 14
inches up to create more of a barrier, and all has been replaced with walnut veneer. New
window blinds have been installed, which is keeping the restaurant cooler. The walls have
been painted. All table tops have been replaced and more TV's are going to be installed,
along with a digital menu that will go in the bar and also in the snack area. 23 beers are on
tap now along with the new CO2 and nitrogen system. Mr. Geanekos asked if he was using
local breweries, and he stated that a few will rotate. The back of the bar will eventually be
replaced. The four columns in the restaurant will be replaced. The beer coolers have been
replaced, as well as a dishwasher being installed. A new exhaust system has been installed
with new ovens going in by Friday.
Regarding the event center, Mr. Geanekos stated that the Planning Department asked
for more detail, so his architect is working on that, and will be submitted shortly, so that phase
will done.
Bob Wood asked about why the event center had not been on the Planniing
Department agenda and Amy Wooldridge responded that Mr. Geanekos had been held up
working on the color scheme with Greenway, and at this point, it's a use permit in a park, so
the City Planner made a determination that it would be by Zoning Administrator, that a Notice
of Date would be sent to citizens that live in the area, and would be a daytime meeting at City
Hall for their comments or concerns.
Bob Wood asked Mr. Geanekos about the statement he made at the March 14
meeting about the dimensions of the event center and if he had them available, and Mr.
Geanekos stated that he didn't have them with him, but he could show them to him at the
restaurant.
5.
AGENDA ITEMS
A.
Amy Wooldridge stated that there is no staff report at this time, and stated that Mr.
Campbell had covered most of what could be communicated, that details cannot be
discussed at this time. She stated that the golf commission had previously discussed their
priorities at the complex, with the north course project being their top priority, so Greenway's
proposal includes a number of improvements including the north course, and the clubhouse,
and in exchange from the City, rent offset and length of term, those are some of the items
that are in discussion.
Joe VanWinkle asked if other than the north course, is there anything that was
identified as a priority that is not being addressed by either Greenway or the City, and Ms.
Wooldridge responded that the north course was unanimously the top priority, the second
item was mixed which included the clubhouse improvement and the front entrance
3
Golf Commission Minutes - -Tuesday, May 9, 2017",GolfCommission/2017-05-09.pdf
GolfCommission,2017-05-09,4,"improvement. She stated that the parking lot was not listed as a priority, but the City is
including to renovate the parking lot, so Ms.Wooldridge feels that all priorities are being
addressed.
Vice Chair Downing asked Greenway what their feeling is about this item being
brought to City Council on June 20, and Mr. Campbell responded that he supported it as they
have overcome most of the items requested. Ms. Wooldridge stated they are working to
have this item to the golf commission by June 12, and on the Council agenda for June 20.
She also stated that it would require four votes from the Council as it a long term lease, and
also requires two readings.
Joe VanWinkle requested that the golf commission write a letter to the Mayor and the
City Council to put this item on the agenda for June 6th in open public session.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Vice Chair Downing stated that the memorial benches are unsafe, and Ken Campbell
stated that he would work with Norma Arnerich to determine how to handle.
Comment was made that the greens after the top dressing were in great shape, but
the red tee on number 10 of the north course has no level spot.
Bob Wood asked about the sewage station being used as a parking lot, and what is
the plan, and Amy Woodldridge stated that is a Public Works issue, but she will find out what
their plans are.
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - May 9, 2017
10.
ANNOUNCEMENTSIADJOURNMENT
Amy Wooldridge stated there are two golf commission seats coming open
The meeting was adjourned at approximately 7:32 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Tuesday, May 9, 2017",GolfCommission/2017-05-09.pdf
GolfCommission,2017-07-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, July 11, 2017
1
CALL TO ORDER
Vice-Chair Ed Downing the called the regular meeting to order at approximately 6:30
p.m. in Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Vice-Chair Ed Downing, Commissioner Ron Taylor,
Commissioner Cheryl Saxton, Commissioner Ron Carlson
and Commissioner Joe VanWinkle
Absent:
None
Staff:
Greenway Golf George Kelley
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of May 9, 2017 were approved
unanimously.
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Commissioner Taylor nominated Ed Downing for Golf Commissioner Chair and the
motion passed unanimously. Commissioner Taylor nominated Cheryl Saxton for Vice Chair
and the motion passed unanimously.
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by George Kelley
George Kelley stated that four greens and surrounds on the front nine have been
seeded and the rest of the front nine will be completed this week. An additional 1100
truckloads of sand are needed and the sand import will be complete. The warm weather has
1
Golf Commission Minutes - -Tuesday, July 11, 2017",GolfCommission/2017-07-11.pdf
GolfCommission,2017-07-11,2,"been helpful with the Bermuda that's been seeded on the front nine with approximately 50%
of coverage. The plan is to interseed a fescue into the Bermuda so there'll be good coverage
by the end of October when they're planning to open 11 holes. The fescue comes in quicker
than the Bermuda. They are working on the cart paths and finalizing the sub grade and hope
to have the cart paths finished by mid September. Drainage is to be completed on 11 and 13
tees. Holes 15, 16 and 17 are still under construction, with 13 and 14 almost completed.
Sod will be coming in shortly for the tees.
Mr. Kelley stated that they are still looking to open 11 holes by October, which would include
the front nine and holes 10 and 18. And may be able to open 11, 12, 13, and 14 prior to the
opening of the full course maybe some time around the first of the year and 15, 16 and 17 in
early spring of next year.
Chair Downing asked about the renovation of the pro shop, and Mr. Kelley stated that they
are in final negotiations with Linksoul, and they are looking to open around October 1, and
will probably bring in a trailer to use for the shop during renovations. He was asked who was
funding the renovation and Mr. Kelley that Linksoul would be responsible for the interior and
they're looking to split the cost of the interior panels and Greenway is committed to the
exterior.
Mr. Kelley stated that 40 new golf carts are coming in August and they're keeping 40 from the
old fleet until they determine their plans for the north course renovation. A brand new fleet
will be coming for the south course.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that she was looking to speak to Ken Campbell of Greenway
regarding the memorial benches on the course.
4-C
Golf Complex Restaurant Report, Jim's on the Course
None
5.
AGENDA ITEMS
A. Course Rebranding and Logo Concept
George Kelley stated that Greenway feels that the current logo and name has made it
difficult to market, and that partners of Greenway, in keeping the sensitivity of the
Corica family in mind, and keeping the name as part of the brand, they explored
different options, one which included eucalyptus leaves, and they decided on one that
was similar to the Alameda flag, which is shown in the packet of examples. Mr. Kelley
stated that he has had several conversations recently with Tony Corica, and he thinks
that the Corica family's concern was one of the logos did not have the Corica name on
2
Golf Commission Minutes - -Tuesday, July 11, 2017",GolfCommission/2017-07-11.pdf
GolfCommission,2017-07-11,3,"it. Mr. Kelley stated that the formal name they are hoping is Chuck Corica Park. Mr.
Kelley stated that he is asking the Golf Commission for their blessing of the
rebranding.
Chair Downing stated his liking of the logos. Commissioner Carlson stated his desire
to hear from the Corica family. Commissioner Taylor stated that the feels that
Alameda, CA needs to be on the logo.
Norma Arnerich stated that the sign on Island Drive previously had 3 sides, but now
has only one and is difficult to see and should be raised, and Mr. Kelley responded
that they are working on it, with the outside possibility of a digital sign.
Mayor Spencer stated that using the sign with the anchor is preferred, and also having
Alameda, CA is also preferred. She feels that Corica Park is cleaner than Chuck
Corica Park, and feels that good signs and new branding is needed, and the concepts
are a huge improvement.
Tony Corica thanked George Kelley for including the Corica family through this
process. He stated that there were two things that his father especially loved, and that
was the City of Alameda and the golf course, and Tony feels that anyway those two
items could be together, he feels his father would be pleased. He stated that his
family is on board with changing the name from the Chuck Corica Golf Complex to the
Chuck Corica Park, but understands the need for Corica Park due to space and logo
purposes, as long as the Corica name remains. He feels that his dad would be
pleased with what happened on the Mif, what's happening on the south, and also the
north.
Commissioner VanWinkle stated his liking for the new logo, but thinks it should state
golf on it also, and suggested that the coloring follow branding guidelines and Mr.
Kelley stated that these were not final.
Chair Downing stated that there was no motion necessary as Greenway is responsible
for marketing. George Kelley thanked the Corica family for their input and
consideration.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
Chair Downing Mr. Kelley regarding the status of the renovation of the north course,
and Mr. Kelley stated that the City has asked them to enter into a labor project agreement,
and stated that their attorney met with labor union representatives, with their attorney feels
that it's okay to move forward with a draft agreement which is being reviewed at this time.
3
Golf Commission Minutes - -Tuesday, July 11, 2017",GolfCommission/2017-07-11.pdf
GolfCommission,2017-07-11,4,"Mr. Kelley believes their proposal will be presented to the City Council in September with or
without a proposed labor agreement.
Commissioner Saxton about what impact the project labor agreement would have, and
Mr. Kelley stated that the crew would be union members.
Mayor Spencer stated that four votes from Council would be needed for approval, as
the project is on City property.
Mr. Kelley was asked how many staff would be involved and he stated that it would be
around 15, which is their current construction crew, and only for the construction time.
Bob Wood asked George Kelley how many of the crew would stay on as a
maintenance worker and Mr. Kelley stated that none would stay as they are hired primarily as
construction workers, and will have other projects for Greenway.
Mr. Kelley was asked what would happen if the Council would not approve, and he
stated that their original lease agreement included renovations to the north course, but
maybe not to the level they are seeking now.
8.
WRITTEN COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - September 12, 2017
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:40 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Tuesday, July 11, 2017",GolfCommission/2017-07-11.pdf
GolfCommission,2017-09-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, September 12,2017
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Commissioner Ron Taylor and
Commissioner Joe VanWinkle
Absent:
Vice-Chair Cheryl Saxton and Commissioner Ron Carlson
Staff:
Greenway Golf Ken Campbell and Marc Logan, Recreation
and Parks Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of July 11, 2017 were approved
unanimously with one amendment
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Facility Reports by Ken Campbell
Mr. Campbell stated that overall both the North Course and the Par 3 are in good
condition. There has been some stress on the rye grass turf with the recent heat. The
greens are in good condition which was helped by the lower sodium levels from the
winter rains.
1
Golf Commission Minutes - Tuesday, September 12, 2017",GolfCommission/2017-09-12.pdf
GolfCommission,2017-09-12,2,"The pond on hole 15 is drying out and there is nothing that can be done at this time.
Mr. Campbell stated there have been labor impacts as it has been a challenge to find
qualified golf course maintenance personnel. The current labor market is very tight
and even with wages at $15-$20 with flexible schedules hasn't produced sufficient
applicants. The grow-in process is done by the golf course maintenance staff and
they've been working overtime to keep pace with the desired timelines. Marc Logan
stated that the grow-in is a labor intensive process with additional mowing and
fertilizing, and there has been an issue with their irrigation water, that has been an
issue for years, which causes clogging of the sprinklers.
Mr. Campbell stated that the 40 new golf carts have arrived and are in operation.
There a couple of options in the future which will include USB ports for charging
devices and also tow bars have been ordered for easier transport of the carts. The
plan is to use 40 new and 40 of the older carts until renovation plans for the North are
finalized. The South will have separate new fleet once it opens. Six more golfboards
will be arriving in the next few weeks. GPS will be on the new carts for the South.
Mr. Campbell stated that the agreement with Linksoul and John Ashworth has been
finalized and they are working with Amy and the City Attorney to review the terms to
make sure they fit into the Master Agreement and there are no conflicts in the
agreement with the retail store. Linksoul will serve as the retail manager of the store.
It will be positioned as a lifestyle store which will include non-golf items as well. They
are preparing to move the pro shop operation to a temporary location for about 45-60
days for the remodeling process. Mr. Campbell was asked if Linksoul would perform
golf services such as regripping or club fitting and he stated that Greenway would still
perform those services at the range. All the existing shop staff will be employed by
Greenway. Linksoul will have a retail manager on site.
Regarding the rebranding with the new logo, Mr. Campbell stated that they are
working on a new website. The new logo will be unveiled in conjunction with the
opening of the new retail store with Linksoul.
Mr. Campbell stated that regarding the North course proposed renovation plans,
Greenway was requested to review and consider the possibilities of performing the
work under a Project Labor Agreement (PLA). As part of the review process,
Greenway engaged the local union representatives to review the project and how the
project may be done working together. A financial review was conducted to learn what
cost impacts a PLA would have on the project.
It was determined that the financial impacts would not vary from those under the
Prevailing Wage Ordinances. Based on the willingness of the unions and Greenway
representatives to appreciate the uniqueness of the project, the parties have reached
a tentative agreement on the primary terms of the PLA. The legal representatives for
both parties have been engaged in an attempt to finalize all terms of a PLA that would
be applicable pending approval by the City Council. Mr. Campbell believes the
2
Golf Commission Minutes - Tuesday, September 12, 2017",GolfCommission/2017-09-12.pdf
GolfCommission,2017-09-12,3,"agreement will be worked out. Chair Downing asked when this might be presented to
City Council, Mr. Campbell stated that the goal is to present it at the October 17
meeting, which would require a special golf commission meeting prior, and Amy
Wooldridge stated that the special golf commission meeting would tentatively have to
be no earlier than October 12 due to required posting for the City Council agenda.
Chair Downing asked Mr. Campbell about Footgolf, and Mr. Campbell stated that it
has been a good start, but they feel that it was a good decision to have it on the Par 3
with possible renovation of the North course. Mr. Downing asked about the dirt import
on the North course, and if the renovations don't happen, what will happen to the dirt
and Marc Logan that they would still perform a level of improvement on the course.
Regarding the south course, Mr. Campbell stated that all have been grassed except
for 15 and 17, as well as tees on 13, 16, 17 and some rough areas. Construction is
complete on all holes except 15 and 1/3 of 17. Marc Logan stated that they are still
waiting for sand cap materials and that he would not be sandcapping the fairways on
the north course due to the economic impact. The remaining work to be done would
be to finish the cart paths. Tree work on the South has been having an impact on
renovation work schedules.
Mr. Campbell stated that Marc Logan is going to arrange some preview tours of the
South course in October for the golf commission and local club members. Once the
front nine has matured enough, they are looking to schedule a limited amount of
preview dates beginning with a preview play for invited representatives. Play will not
begin in October, as originally estimated, and there will be a 30 day notification of
these preview dates.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
Dimitri Geanekos stated that sales have increased 20% this year and they project the
same for the remainder of the year. They've had some refrigeration issues due to the
extreme heat experienced that have recently been solved. Remodeling of the interior
will begin in October due to several events scheduled in September. Chair Downing
asked what percentage of the remodeling has been done, and Mr. Geanekos
responded that the dining room has some touch-ups to be done, and they are working
to remodel the bar, but some of the beer lines are causing problems due to improper
installation. He spoke with Marc Logan regarding a temporary solution for the outside
patio area and they're looking at temporary tables until Greenway has completed their
work. The equipment behind the building will be removed. Nothing has been done to
the counter area as yet. They are looking to install new sliding doors on the side of the
bar area to make it a more inside/outside effect and more accessible. They have been
3
Golf Commission Minutes - Tuesday, September 12, 2017",GolfCommission/2017-09-12.pdf
GolfCommission,2017-09-12,4,"in discussion with Greenway regarding the patio area, including the firepits, regarding
what type of gas will be used and are hoping to use a direct feed line.
Mr. Geanekos stated that they are working with the Planning Department regarding
the Event Center, and are in the process of finalizing what the Planning department is
requesting, and should have that ready by the end of the week for submission. A
question was asked about when the structure would arrive and Amy Wooldridge stated
that because of the changes they were going to see, it needs to go to the Planning
Board as they need to approve this concept, and then it will need to go back to City
Council as the agreement will need to be amended. She stated that Tom has provided
most of the items requested to the Planning staff for the Planning Board, but she does
not have an exact date as to when it will go to the Planning Board, but she will notify
the golf commission when available. She was asked if the item on the agenda for the
October 9 Planning Board is in regards to the Event Center, and she stated yes, but it
was not confirmed that it would be October 9.
Commissioner VanWinkle asked about the direct feed line for the firepits and if it would
have to go to the Planning Board and Ms. Wooldridge explained that would be a
building permit and the Planning Board is a design review. Mr. Campbell stated that in
his discussions with Tom, the objective is to have the event center ready for the
opening of the entire 18 holes of the South course. Commissioner Taylor asked about
the reasons for delays and Ms. Wooldridge stated that the original submittal of the
plans was not as complete as the Planning staff wanted it to be.
5.
AGENDA ITEMS
A.
Review and Make a Recommendation on the Color and Materials Palette for all
Golf Course Buildings
Ken Campbell passed out material regarding the exterior of the golf shop building and
stated that the original concept was for a stone exterior, but after discussions with
John Ashworth of Linksoul and further review of the interior of the shop, they are
looking to use wood panels for the exterior. It is something that can be sourced locally
and is more cost effective making it possible to do it sooner rather than later. Mr.
Campbell stated that he has had several discussions with Tom Geanekos to see if the
exterior of both buildings could be done at the same time, and the change to wood
panels could make this cost effectively possible. Mr. Campbell went over the drawings
with the golf commission. Mr. Campbell was asked about the cost difference between
the stone and the wood panels, and he responded that it was about a 50% cost
difference with the wood paneling more cost effective.
Commissioner Ron Taylor made a motion to move forward with schematic and
Commissioner VanWinkle seconded the motion suggesting that the roofline issue be
4
Golf Commission Minutes - Tuesday, September 12, 2017",GolfCommission/2017-09-12.pdf
GolfCommission,2017-09-12,5,"added prior to presenting to the Planning Board to avoid a second presentment and
the motion passed unanimously.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Amy Wooldridge stated that the Alameda Friends of the Park are holding their golf
tournament on October 2, 2017, which helps support the Recreation and Park Dept
and encouraged anyone interested to register. She asked if anyone knew the reason
of the low participation from the Men's and Women's club. Chair Downing replied that
he didn't know the reason, but the Men's Club had sent information to their
membership regarding the tournament. Commissioner VanWinkle stated that it could
be due to the Jack Clark being the week prior. Tony Corica stated that the Friends of
the Park would move to May in 2018.
7.
OLD BUSINESS
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - November 14, 2017
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:15 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
5
Golf Commission Minutes - Tuesday, September 12, 2017",GolfCommission/2017-09-12.pdf
GolfCommission,2017-11-14,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, November 14, 2017
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Commissioner Ron Taylor and
Commissioner Joe VanWinkle
Absent:
Vice-Chair Cheryl Saxton and Commissioner Ron Carlson
Staff:
Greenway Golf George Kelley and Marc Logan, Recreation
and Parks Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of September 12, 2017 were approved
unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
See attached South Course Schedule Analysis - Exhibit ""A""
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by Greenway
George Kelley of Greenway reported on the following items:
1
Golf Commission Minutes - Tuesday, November 14, 2017",GolfCommission/2017-11-14.pdf
GolfCommission,2017-11-14,2,"Linksoul Lab Update - Agreement has been_completed and plans are moving forward.
The golf shop merchandise has been cleaned out ahead of this change and for the
holidays, Linksoul has set up a small merchandise area to promote the coming
remodel, brand and new logo. Current plans are to close the existing golf shop first
week of January to begin the shop makeover. A temporary golf check-in proshop will
be set up in the adjoining golf shop admin office utilizing the exterior sidewalk door
access for it. It is anticipated the remodel will take 60-days with reopening in March or
as soon as completed. The new shop will be promoted as the Alameda Corica Park
Linksoul Lab.
Facility Rebranding - As we have shared with the golf commission previously, ahead
of the reopening of the South, we have been working to draft plans for rebranding the
property. In support of this, a new website has been developed with the new logo and
refreshed club name. With this the club will start promoting new web address of
CoricaPark.com. the existing AlamedaGolf.com will still be active and will be directed
to new website. A press release has been drafted to announce this along with the new
Linksoul Lab. See Press Release. Here forward, you will begin seeing everything
related to club updated to support the refreshed branding of the facility.
Clubhouse Remodel - In follow up to past presentation of the exterior Clubhouse
remodel plan, Greenway is working to finalize quotes and materials in order to proceed
to City Planning Board for review and approval. Some revisions have surfaced as
result of the process, 1) the preliminary idea of one section of exterior of the golf shop
having sliding windows is proving to be more challenging and may result in either a
solid non-opening framed window or possibly a window garage door overhead sliding
door system similar to some restaurants. Further, we have concluded painting the roof
top vents and wall will sufficiently hide it along with adding decorative Corica Park
individual letters to the roof line, see updated artiest rendering.
Incidents at Golf Course - There have been two concerning incidents at the golf
course in the past 30-days. 1) Multiple cars were broken into during a weekday
morning; and 2) on a different day a couple golf carts were taken for joy rides just after
dark while staff was still cleaning and putting carts away. This caused some limited
damage to 6 greens on North, which have been addressed. We don't believe these
two events are connected.
To assist efforts to better protect the facility, adding more security cameras in cart,
range and parking areas is being reviewed. Further, to better limit access to the golf
courses, Greenway is considering the possibility of adding a fencing system of some
type along the entire perimeter next to entry road, parking lot and North hole 1 and
2
Golf Commission Minutes - Tuesday, November 14, 2017",GolfCommission/2017-11-14.pdf
GolfCommission,2017-11-14,3,"south new 9 and cart staging entrance area. No determination has been made but is
being evaluated.
North Course Proposed Plans Update Due diligence on the proposed North Course
remodel has been ongoing. Although originally targeted for October City Council, the
complexities of the terms and proposal have required further review between City,
Greenway and legal councils. However, the primary terms and scope have been
agreed to, we are now finalizing the final remaining items including the fire tower and
the agreed language regarding a few items within the amendment. Although the
process is taking more time Greenway and City mgmt. have worked well together to
keep this moving along. Greenway is confident it will move forward to Council for
consideration in the coming months and want to reassure the Commission the
extended time to work through the terms has not impacted the desired timelines for the
North project.
South Course Update
Marc Logan conducted preview tours in the past two weeks for the courses service
clubs, with over 60 people attending each tour
Marc Logan stated that the sandcapping and seeding on 15 has been completed, and
hydroseeding in the native areas on the back of 6, 10 and 18 has been completed.
After this was finished, they would be completing the cart path curbing, which is now
done.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
None
4-C
Golf Complex Restaurant Report, Jim's on the Course
5.
AGENDA ITEMS
A.
Founding Membership - South Course
3
Golf Commission Minutes - -Tuesday, November 14, 2017",GolfCommission/2017-11-14.pdf
GolfCommission,2017-11-14,4,"See attached Staff Report from Amy Wooldridge - Exhibit ""B""
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - January 9, 2018
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at approximately 8:15 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, November 14, 2017",GolfCommission/2017-11-14.pdf
GolfCommission,2017-11-14,5,"""EXHIBIT A""
South Golf Course Schedule Analysis - Joseph Van Winkle
November 13,2017
November 2014
Closed 9 holes and began import of required soil
July 2015
Closed remaining 9 holes
April 2018
32 months or 2 years and 8 months (assume opening in May)
Includes soil import and construction and grow-in period.
How long should it take?
""Planning and design is mostly done within one year; the construction work typically takes 2-2.5
years, depending on the topography of the site, the quality of soil, the availability of water, the
climatic conditions and of course the expected quality, complexity or playing difficulty of the
designed golf course."" 17% of courses in the study took 2-3 years for construction phase.
Source: KPMG tp://static.golfbenchmark.com/media/2/9/3/9/2939.pd
1. ""Quality of Soil"" - heavy clay, salt build up, zero drainage, still underwater after 4 year
drought. Required significant soil critical to raise grade for optimum drainage. Soil also
provided a protective cap over the old ""dump site.'
2. ""Climatic Conditions"" of unprecedented rains Sept. 2016 - April 2017; highest rain in
100 years; Train of ""Pineapple Express"" storms; an ""Atmospheric River""
3. High Quality Scope:
a. Drainage and Water Management - 6 Bio-swales capture and ""clean"" the water
with native wetland plantings, mile of canals restored and replanted resulting in
abundant aquatic life; 3 lakes rebuilt with 70% increased capacity,
b. Native grasses and shrubs (e.g. Buck Wheat-grown by UC Berkeley Nursery)
often required long lead times.
c.
8-12"" Sand Cap - provides better root structure and drainage to allow carts on
sooner without 90 degree rule, but doubles the amount of effort. Soil has to be
positioned, moved by dozer, shaped/sculpted and then raked by hand and the
d. Quality hardscape - stone bridges, 10' wide cart paths with 12"" recycled road
base, rock work to limit erosion into canals, stone pavers at restrooms, etc.
e. Precision Irrigation - 5000 irrigation heads (3x North course) enabled by satellite
geo-mapping and computer control via wired controllers and sensors
f.
5 tees per hole allow range of player experience
g. Quality for visuals and maintenance with 7 types of grass and 100+ lined bunkers
4. Bird Delay - giving hawk fledglings time to mature in their nests delayed work on holes
5. Neglected. 1970s was the last rebuild. Asbestos pipes and more than 40 years of decay.
Change orders may have added to schedule, but Greenway has absorbed the costs.
By comparison, Palo Alto is also opening a rebuilt course in Spring 2018. Baylands Golf Course
will have cost the City of Palo Alto over $13m in design and construction.",GolfCommission/2017-11-14.pdf
GolfCommission,2017-11-14,6,"""EXHIBIT B""
Informational Report on Corica Park Founding Membership Program
To: Honorable Chair and Members of the Golf Commission
From: Amy Wooldridge, Recreation and Parks Director
Re: Informational Report on Corica Park Founding Membership Program
BACKGROUND
Greenway Golf previously reported to the Golf Commission on the development of a Founding
Membership Program. Greenway is working toward implementing this program and this agenda
item is an opportunity for the Golf Commission to receive detailed information and ask
questions.
DISCUSSION
The table below outlines the details of the Founding Membership Program.
OFFER
Exclusive
20 Members
Term
5 Years from opening of the South Course
One Time Cost
$15,000
Unlimited Access to Golf Facilities.
-
Two 18 hole courses
-
Par 3 course
-
Short Game Practice Area
-
Practice Range
-
Preferred $10 Cart Fees apply
-
Will receive Founding Member Bronze Bag Tag
14 Day advance booking window for tee times
Family Access (spouse and children under age 25 included)
-
3 Complimentary Accompanied Preferred Guests per Quarter.
-
Guest pass valid for play after 11am Monday-Thursday. Guests must be accompanied by the
member.
-
Guests required to pay a cart fee.
-
20% off regular golf rates for accompanied guests at all other times.
-
Weekend play before 12pm on the South Course is limited to Primary Member.
Holidays Excluded (e.g. Christmas, day after Thanksgiving)
Invitations to Member Events - social / golf / wine tasting / other
20% off Pro Shop Apparel (excludes hard good / non-sale items)
Bonus: South Course Advance Preview Play - Valid for Member and one accompanied guest to play",GolfCommission/2017-11-14.pdf
GolfCommission,2017-11-14,7,"the new South Course prior to opening
OTHER
Transferable
May transfer once during term with paid transfer fee of $1000
$1,000 refundable deposit to hold a spot. Within 10 days an additional $4,000 is
Finance Plan
required. Balance of $10,000 due on or before 2/1/18.
Refund
Nonrefundable once application is submitted
Change of
In the event Greenway is no longer the management company, the prepaid
Management
membership will transfer to the new operator.
Other
Offer valid until first twenty are sold or 12/31/17
Final details of the membership terms will be confirmed by Greenway before the applications
are finalized. This membership program will be implemented consistently with no special deals,
exceptions or individual modifications offered outside of the final terms of the program. This is a
very limited program designed not to be the right fit for all, but more specifically for a few which
will assist Greenway's efforts to raising funding for club improvements while also creating some
strong committed fans that can help promote the new South Course to a broader audience.
FINANCIAL IMPACT
This program is designed to raise funds for Greenway Golf in order to implement additional club
improvements sooner than originally planned.
RECOMMENDATION
Receive informational report on Corica Park Founding Membership Program
Respectfully submitted,
Amy Wooldridge, Recreation and Parks Director",GolfCommission/2017-11-14.pdf
GolfCommission,2018-01-09,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 9, 2018
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:32 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, Commissioner Joe VanWinkle and Commissioner
Ron Carlson
Absent:
None
Staff:
Greenway Golf Ken Campbell, Recreation and Parks Director
Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Connie Wendling stated that they have had 120 juniors register for the coming year.
4-B
Golf Complex Restaurant Report, Jim's on the Course
1
Golf Commission Minutes - Tuesday, January 9, 2018",GolfCommission/2018-01-09.pdf
GolfCommission,2018-01-09,2,"Recreation and Parks Director Amy Wooldridge stated that the Concession Agreement
amendment which was for the change in the area of the event center was approved by
the City Council in December. Tom Geanekos has been working closely with Marc
Logan of Greenway regarding timelines and responsibilities. She was asked if she
was aware of the timeline of the shipment of the event center and she does not have
that information, but based on conversations, it is on time for opening in connection
with the opening of the South Course. A question was asked as to when the permit
was going to be issued and Ms. Wooldridge stated the Mr. Geanekos was working
closely with his architect to finalize the building plans.
5.
AGENDA ITEMS
A. Facility and Renovation Report by Greenway
Ken Campbell stated that on the South Course all fine turf areas have been seeded
and germinated, and the native areas are being prepped for a combination of seed
and sod. All cart path curbing has been completed, as well as the internal drainage.
The cart path backfilling is in progress. Next steps will include detail work will be
finished off as well as completion of bunkers. Mr. Campbell stated that the opening
day is looking to be in May.
Mr. Campbell stated that the patio work is underway in preparation for the Clubhouse
Patio/Putting Green remodel. This area will be under construction over the next 60
days to possibly have it open by March, weather permitting. The putting green will be
one larger green and will be bent grass in connection with the South Course. The
putting green will be closed on January 15, and will be seeded and should be open in
early summer. A small stone wall will be constructed around the patio dining area to
have separation.
Regarding the North course proposed plans, both the City and Greenway legal teams
have completed review and drafts of the agreement amendments and proposed plans
for the North course improvements. The City and Greenway are talking through one
final item on terms but expect to proceed to present to the City Council on February
20, and are looking to have a special Golf Commission meeting February 13 for their
review.
Mr. Campbell stated that the golf shop closed on January 2 for remodel and repairs. A
temporary shop is operating out of the golf shop room adjacent to the shop. The
remodel is expected to take 60-75 days then will be restocked with merchandise and
set reopening in March. There will be a sneak preview event (date to be determined)
prior to opening to introduce the new look.
Overall the course is in good condition, however recent heavy rains caused flooding
on the North. Rain for the month of December was only 0.7"" with 4.36"" already in
January. The wet weather has provided excellent before and after comparisons on
performance with both the Par 3 and the South regarding water run-off. A total of 56
dead trees have removed from the property in December and that will continue.
2
Golf Commission Minutes - -Tuesday, January 9, 2018",GolfCommission/2018-01-09.pdf
GolfCommission,2018-01-09,3,"B. Discussion of South Course Rates for Alameda Residents
Mr. Campbell stated that the rates have not been finalized, as he plans to get back to
the Commission in March for their recommendation and then on to the City Council for
approval. There will be multiple rate structures which will include Residents. County
rates, northern California rates and non-resident rates, as they feel that the golf course
will appeal to a large demographic. The weekday rates that are being considered for
walking are $35-$43 for peak times, and twilight rates will be offered. The rates with
a
cart would run from $50-$58 which is about $6-$10 above current rates. The current
proposed weekend rates would run $45-$53 for walking and $60-$68 with a cart. The
county rate is being considered as several golfers consider Corica their home course,
but are not Alameda residents, and don't want to lose them as loyal customers. Also
being considered is offering an Alameda County Loyalty card which would run from
$199-$250 per year that would provide residents of Alameda County comparable to
the resident rate structure. Chair Downing asked about the purchase of the loyalty
card if that would guarantee the comparable resident rate, and Mr. Campbell stated
that they are still working through, he feels that the easiest way is to purchase the
annual card. He stated that the northern California rate would possibly be about $15
more than the resident rate. There will also be a non-resident rate that will top out at
about $100-$125 including a cart.
Chair Downing asked for clarity on the Golf Commission's role in the setting of rates,
as the lease agreement states that Greenway can set the rates they want, with a
discount to residents, and are comparable to rates in the area. Ms. Wooldridge stated
that the Commission is an advisory body for the City as their input in valuable in
advising the City on what they feel is a fair rate for the resident. Mr. Campbell stated,
that they are seeking the Commission's endorsement, but contractually it only requires
the City Manager's approval. Chair Downing asked about the approval of the rates
other than the resident and was informed that Greenway can set them without
approval from the City.
Mr. Campbell was asked about the youth rate structure and also access to the south
and he stated that they will have access to the south, and as long as the north is still
open, they will alternate events between the two courses, and the rate structure for the
south has not been determined.
Commissioner Van Winkle asked about monthly and annual passes for the south
course, and Mr. Campbell stated they will not be offered in 2018. Chair Downing
asked about the Founders Club regarding how many memberships have been sold
and Mr. Campbell stated that 19 of 20 have been sold, and was asked if the limit might
be increased, and stated that they are considering increasing it to 25.
Commissioner Taylor asked if they were going to offer a senior rate for the south
course and Mr. Campbell stated that they are working on it based on residency. He is
drafting the concepts and is working with the operations team as well as comparing to
other courses in the area. There will be a senior rate, but there may not be a
differential between resident and non-resident. The cart policy will not change, and
there will be no mandatory cart at any time.
3
Golf Commission Minutes - -Tuesday, January 9, 2018",GolfCommission/2018-01-09.pdf
GolfCommission,2018-01-09,4,"C. Discussion of Club Rates and Tee Times
Mr. Campbell stated that the service clubs will continue to be offered their existing
rates, days and times on the North course will all 18 holes remain open. Rates will
range from $6-$11 more per player on the South for any current service clubs that may
move wish to move their play. Once 9 holes are closed on the North for remodel, the
rates will be revisited and clubs will have the option of playing the North nine holes
twice at a more preferred rate than current rates.
The Alameda Golf Club will still play at the resident rates for both the North and the
South during official events, and tee times will remain as they are now. They have
asked the club to rotate their events between the two courses until the North closes,
then all events will be on the South. The other service clubs will be offered the same.
Firm no show policies will be in place for South course events. He was asked if the
nine hole club would be able to play the South, and he stated that he has not met with
them, but play on the South will be limited, and are still working through the rates, but
anticipates the range to also be $6-$11 more.
Mr. Campbell stated that these rates will be revisited on an annual basis for review.
He then asked the Commission what their thoughts were on the rates, and all were
somewhat agreeable, but Chair Downing was concerned about the price of the Loyalty
card. Commissioner VanWinkle shared his concern regarding the difference of only
$1-$14 on weekend rates and $5-$16 on weekdays, and Mr. Campbell is working
through several ranges. He stated that the tee times on the South will run every 10
minutes (as opposed to 7-8 minutes on the North) and that will result in fewer players
on the South, and that was used in considering the rate structure, as well as the
premium carts that will on the South which will include GPS.
Commissioner Carlson stated the Men's club members are offered the resident rate
when they are not playing events, and asked if that would still be the same on the
South and Mr. Campbell stated that they are planning to only offer the resident rates to
the members during official events, but they are considering something similar to the
Loyalty card to these members at a severely discounted rate.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
8.
WRITTEN COMMUNICATIONS
None
4
Golf Commission Minutes - Tuesday, January 9, 2018",GolfCommission/2018-01-09.pdf
GolfCommission,2018-01-09,5,"9.
ITEMS FOR NEXT MEETING'S AGENDA - March 13, 2018
Greenway's Annual Report
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:30 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
5
Golf Commission Minutes - Tuesday, January 9, 2018",GolfCommission/2018-01-09.pdf
GolfCommission,2018-01-09,6,"Exhibit 1
Alameda Golf Commission Meeting January 9, 2018
Agenda Item - Discussion South Course Rates for Alameda Residents
Plan is to offer multiple rate structures (Resident, County, Norcal and Non-Resident)
Resident rate structure under consideration for South Course opening:
Weekdays
- Rates under consideration ($35 - $43 walking | $50 - $58 with cart)
Weekends/Hol.
- Rates under consideration ($45 - $53 walking | $60 - $68 with cart)
Considering offering an Alameda County Loyalty Card - $199-$250/yr. that would provide
residents of Alameda County comparable rates to resident rate structure
*
Note: All rates are for discussion purposes, have not been finalized.
The Corica Park rates represent a range of possible rates being reviewed.
(DRAFT) Local Resident Rates
Property
Prime Time (Non-twilight)
Mon-
Cart
Thu
Friday
Weekend
Fee
Corica Park South
35-43
35-43
45-53
13-15
Corica North (Current Rates)
29
29
37
15
Metropolitan Golf Links
30
30
39
16
Monarch Bay Golf
27
27
44
15
Agenda Item - Club Rates and Tee Times
All Local (existing) Affiliated Service Clubs - Service clubs will continue to be offered their
existing rates, days and times on North while all 18-holes remain open. Rates will range from $6-
$11 more per player versus North rates for any current Service Clubs that desire to move to
South course for some or all their play. Once 9-holes of North is closed for remodel, rates will be
revisited and clubs will have option of playing North 9 twice (if playing 18) at a more preferred
rate than current rates or they can elect to play 18-hole event on South 18.
Alameda Golf Club Events - Alameda Golf Club will to play at resident rates for North and/or
South Course for all its members during official events. Tee times will remain as they are now.
Firm no show polices will be in pace for South Course events.",GolfCommission/2018-01-09.pdf
GolfCommission,2018-02-15,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, February 15, 2018
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, and Commissioner Ron Carlson
Absent:
Commissioner Joe VanWinkle
Staff:
Greenway Golf Ken Campbell and George Kelley, Recreation
and Parks Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of November 14, 2017 were approved
unanimously.
The minutes of the regular meeting of January 9, 2018 were approved
unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated in the next two weeks, they will be painting the bar area and
finishing all the restaurant. New TVs will be installed in the snack area. New
refrigeration will be installed as well as new countertops. The patio will have two firepits,
as the gas will come from the restaurant. The pavers will be installed in the next few
weeks and they will have to reroute the entrance to the restaurant. Regarding the
windows, as Greenway has specified the windows for the pro shop, they will have the
1
Golf Commission Minutes - -Tuesday, February 15, 2018",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,2,"same windows, and that will be done by the time the South Course opens. They have
just had the final review with the engineer regarding the Event Center and he feels it
should be done by the end of June. If the South Course opens before that, the opening
ceremony can be done in the restaurant and they will close it off to regular customers.
Mr. Geanekos does not anticipate any delays in the permitting and review process for
the event center.
5-A Corica Park Annual Plan with 2017 Highlights and 2018 Plan
Golf Operations Facility and Renovation Report
Ken Campbell reported that the clubhouse Patio/Putting Green demo is underway and
new granite tile is being installed on sidewalks followed by pavers for patio area and
completion of stone wall. The granite once set will be sprayed and sealed to tie in to
new exterior plans. This area will be under construction with Marc managing the project.
Cart and player traffic will be redirected as needed.
Clubhouse Putting Green demo is underway and plans for design of new putting green
will begin in coming weeks. Once completed will be seeded for grow-in.
Pro Shop demo work is continuing inside with windows/frames beginning week of Feb
19th. New windows will be installed toward beginning of March then interior build out will
begin.
South Course - Cart Path backfilling in progress. Grow-in of turf continues and is going
well with recent weather temps. Several new California Sycamore trees have been
planted on the South The target date for opening is late May, early June. Once the
opening date is set, there will be VIP events as well as an opening ceremony.
Greenway Annual Report attached as Exhibit A.
5-B
Review and Recommend a 15-Year Lease Amendment with an Option for a
Ten-Year Extension Between the City of Alameda and Greenway Golf
Associates, Inc. for Premises located at the Chuck Corica Golf Complex
Director Amy Wooldridge presented the lease amendment terms and background. Jane
Sullwold stated that she feels that this a great proposal but is concerned about the
project labor agreement (PLA). She feels it is outrageous that Greenway is willing to
put several million dollars into this City owned property, and they are being strong armed
by City Council members to pay into essentially union funds so unions can put out more
money to bring more of their candidates to City Council. She is hoping Greenway got
something out of this, that it's a better deal for having to put out additional monies. Ms.
Wooldridge responded will be providing information to Council as to what the City
conceded in exchange for the PLA, which is an additional five years to the original
proposal and an additional two years at the $175,000 as the 8% would have started in
year nine.
Commissioner Taylor expressed his concern for the 50 year lease term, and feels it
might be too long, he thought maybe 30 years with a 10 year option. Ken Campbell
2
Golf Commission Minutes - -Tuesday, February 15, 2018",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,3,"stated that this is not unusual due to the size of the investment being made. Chair
Downing asked if there are any performance clauses in the lease amendment, and Ms.
Wooldridge stated there were no specific time line requirements in the amendment.
Chair Downing expressed his concern that the north course renovation will take longer
than expected as did the south course, and Ms. Wooldridge explained that there were
things that affected the original timeline that will not be in play with the North Course.
For example, it took a year to obtain the environmental report along with permitting,
which is now in place. Also, Greenway is not sandcapping the North Course and the
irrigation situation is different. Mr. Campbell stated that will start grassing immediately
instead of waiting till the holes are done, as well as sodding. They are proposing the
renovation will take 2 to 2-1/2 years.
Tom Geanekos stated his support of the lease amendment for Greenway.
Commissioner Carlson made a motion and Vice-Chair Saxton seconded the motion to
recommend the City move forward with the Lease Amendment with Greenway. The
motion passed unanimously.
5-C Approve South Course Alameda Resident Golf Rates
See attached Exhibit B for the proposed rate schedule.
Ken Campbell stated that they had previously provided the commission with a range of
rates for the south course resident rate, and is looking for the Commission's
endorsement and ultimately the City's approval to have the South Course Alameda
resident rate to be $40 Monday- Friday and $50 Saturday, Sunday and holidays. These
will be considered prime time rates, there will lower twilight rates later in the day. Chair
Downing asked about rates for the service clubs and Mr. Campbell explained that they
would pay the resident rate on tournament play only, but stated that they are still looking
at an Alameda County resident card which would give them a similar resident rate.
Commissioner Carlson made a motion and seconded by Vice-Chair Saxton to approve
the proposed rates, and the motion passed unanimously.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
3
Golf Commission Minutes - -Tuesday, February 15, 2018",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,4,"9.
ITEMS FOR NEXT MEETING'S AGENDA - March 13, 2018
Facility and Renovation Report by Greenway
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:13 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the Alameda
Sunshine Ordinance, which also complies with the 72-hour requirement of the Brown Act.
4
Golf Commission Minutes - -Tuesday, February 15, 2018",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,5,"Exhibit ""A""
PARK
ALAMEDA, CA
1927
Corica Park Golf Club
2018 Annual Plan Review
January 31, 2018",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,6,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
Golf Courses -
Overall course conditions on North and par-3 course were excellent all year
especially given the record 31"" of rain. Property experienced significant
wind storm on April 6th, 2017, which damaged maintenance storage facility,
equipment, and caused damage to 56 trees.
Damage from April 2017 Storm
Flooding on North from heavy rains
2",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,7,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
New Yamaha Golf Cars
Facilities/Operations:
North Course Golf Cart Replacements -
Replaced 40 of 80 golf carts on North with plans
to change out remaining fleet with North remodel.
Golf Practice Matt Replacement -
Replaced 15 practice range matts at range.
Founders Club Membership -
A
new
limited
golf program was developed to create a core group of Brand
Ambassadors for the reopening of the South Course. The Founders Club
members enjoy special privileges on all courses.
Critical Rainfall Amounts -
2017 Total: 31.53""
|
2016 Total: 25.71""
|
2015 December total: 15""
(*2017 included 56 days of precipitation; 27.23"" Jan-Apr & 4.16"" Oct - Dec)
3",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,8,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
FootGolf - Footgolf was introduced for play on the par-3 course. FootGolf
is a new sport that combines golf and soccer and can be played along side
regular golf. In its first year at Corica Park, 759 rounds were played.
Corica Park FootGolf Introduces more kids to the property and as one of the top conditioned local
courses it assisted training efforts for the Oakland FootGolf club to win the 2017 National
FootGolf Championship
4",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,9,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
Facilities/Operations:
In advance of the South Course reopening, a Property rebranding program
has been designed, which included a refresh of logo/name and plans
developed for a clubhouse exterior update, shop remodel and new
signage.
New website and url address developed
CORICA
CoricaPark.com
PA RK 27 19
View of Pro Shog
5",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,10,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
2017 Rounds & Revenue Recap -
North Rounds
62,109
South Rounds*
n/a
Par-3 Rounds
20,030
Total Rounds
81,139
Total Facility Revenue
$2,419,410
South Course closed all of 2017
6",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,11,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course Renovation 2017 Recap -
The core portion of the course was completed in 2017, which includes:
All shaping, drainage, irrigation & finish work completed on all holes
All fine turf playing areas seeded and germinated
All cart path curbing completed
Cart path internal drainage completed
Project Summary
146,446 LF of golf course
drainage was installed into
the golf course, this also
includes 312 catch basins
throughout the fairways and
roughs.
146.446 LF of drainage added to course
7",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,12,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course 2017 Continued -
210,560 tons of a sandy loam was
used to cap the entire golf course to
improve drainage and the growing
medium for turf grasses. The sand
cap ranges from 8 to 12"" deep. The
sandy root zone is already assisting in
plant health with root depths from 7 to
Entire course sand capped to provide
12"". Deeper root structure allows for
maximum drainage and turf quality
less water and fertilizers lowering the
impact to the environment.
27,130 LF of cart path has been
installed with rolled curbing on both
sides. Final 3"" of the path to be installed
when native areas are complete. Path
has drainage inlets installed to manage
New cart paths with rolled curbing and
water that accumulates.
attractive stone bridges for natural look
8",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,13,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course Renovation 2017 Recap Continued -
The entire course was planted out and is at various stages of
development. The grasses used on the fine turf areas were selected for
being the most drought tolerant and low inputs in terms of fertilizers and
chemicals, which lowers the impacts to the surrounding environment.
These grasses also provide the best playing surfaces for golf.
In addition all native
grass areas are planted
out with true Californian
native grass species,
these grasses were
selected because they
provide habit to many
species of birds,
amphibians, reptiles
and insects that support
the local ecosystem.
New planted grasses in process of growing-in
9",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,14,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course Renovation 2017 Recap Continued -
Native Grasses - The south course is the only course in northern
California that has used these native grasses throughout the entire
heavy roughs and property fringes. The development of the native
grasses is a time consuming and expensive process, but once mature
they become much easy to maintain and blend well to the surrounding
grass land areas of Alameda and the Bay.
Blend of new California native grasses and fine turf
10",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,15,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course Renovation 2017 Recap Continued -
Ponds, Channels and Wetlands - Have been planted out with native
aquatic plants to improve water quality, provide habit and manage storm
water flow. These improvements to the aquatic areas are already
showing great benefit to habit support for frogs, fish, Crustaceans and
birds. Interestingly the current North course does not have any of the
aquatic life the south is showing.
South course new habitat
11",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,16,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course Renovation 2017 Recap Continued -
Trees - Many large non native trees have perished due to the drought
for several years and then extensive rain fall, this has weakened these
non-native species and they have succumbed to insect and root rot
diseases. Also severe storms caused significant tree damage where
many of the trees blew over in the storm events.
Storm tree damage
12",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,17,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course Renovation 2017 Recap Continued -
New
Plantings - The loss of non-native trees has allowed for improved
development of native grasses and replacement with more Californian
native tree species which will provide a greater habit diversity and are
more conducive to the environmental conditions of the site. Additional
native trees that fits into the Rees Jones Design plan for the south
course will planted as part of a long range plan over the next 5 -7 years.
California native grasses, trees and
plants have been placed on South
13",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,18,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course Renovation 2017 Recap Continued -
South On-Course Restroom, Pump-station & Electrical Buildings -
All have been reroofed, paneling/sightings and paved around. The water
line to the restroom building was also upgraded to the property line as it
was in very poor condition and needed to be replaced.
Remodeled on-course restroom
14",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,19,"Corica Golf
Annual Plan
2017 HIGHLIGHTS
South Course Renovation 2017 Recap Continued -
Significant progress
was made in 2017
on the south course
renovation.
The last hole 15
was planted in
December 2017.
15",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,20,"Corica Golf
2017 HIGHLIGHTS
Annual Plan
South Course Renovation 2017 Recap -
Construction & Opening Impacts -
April 2017 storm resulted in turf seed and much of the sand cap to be
blown off two holes, which resulted in about 2-3 week delay to redo.
Additional delays occurred from challenging sand deliveries and
crews having to be redirected to address trees that had died from the
dramatic changes in climate and moisture. The trees presented
potential safety concerns, as such resources were directed to remove
them. This was time consuming due to the size of the trees.
16",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,21,"Corica Golf
2018 PREVIEW
Annual Plan
New LinkSoul Retail Shop -
Greenway and golf apparel company LinkSoul will begin
a retail partnership that will include a full remodel and
repair of the existing Pro Golf. Repairs begin in January
and are expected to take 60-75 days to complete then
aes
will be restocked and set up for reopening targeted for
March. A temporary shop is to operate out of the admin
office adjacent to the shop. Alameda residents and local
club members will receive merchandise discounts.
17",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,22,"Corica Golf
2018 PREVIEW
Annual Plan
North Course Renovation Plans Submission
-
Updated plans have been submitted to City and are under review for
proposed upgrades to original repair plans for North Course. Scheduled to
go before City Council spring 2018 for review and vote. Objective is to
ensure best repair of North and position it as a quality value priced course.
North Course Plans Proposed:
Propose to close 9-holes at a time to complete repairs
Full renovation and elevation of all 18-holes as a parkland redesign to
ensure proper drainage and exciting playing conditions
Repair and replacement of all tees, fairways, bunkers, roughs & greens
Installation of drain tiles and catch basins for improved drainage
New cart paths
18",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,23,"Corica Golf
2018 PREVIEW
Annual Plan
Clubhouse Improvements:
Carried over from 2017, Clubhouse plans consist of updating men's and
women's restrooms, golf shop and exterior clubhouse re-facing/painting.
Golf shop to be completed March followed by restrooms and clubhouse.
Club Branding (Refresh):
New signage and merchandise is planned for Property as part of the
rebranding for Corica.
a
JIM'S ON
PARK
THE COURSE
UNF
19",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,24,"Corica Golf
2018 PREVIEW
Annual Plan
New Putting Green: Work on a new 10,000 Sq. ft. practice putting green
is
underway January 2018, scheduled to reopen summer 2018
Social Patio: Area around shop, Jim's and clubhouse/existing patio is being
resurfaced with stone pavers. A 2ft. stone wall matching the bridges on
south will be placed to define area. There will also be two custom fire pits
and expanded social areas and new Commuters Memorial.
Expected completion is spring 2018.
Design of new green and social patio
}
Demo of practice range
20",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,25,"Corica Golf
2018 PREVIEW
Annual Plan
2018 Rounds & Revenue Projections -
North Rounds
30,000
South Rounds*
39,000
Mif Par-3 Rounds
21,000
*Total Rounds
90,000
Total Facility Revenue
$2,882,000
Projections currently assume a May south course reopening but are
subject to change based on actual opening date. Rounds on North
projection reflect expected impact from opening of South Course.
21",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,26,"Corica Golf
2018 PREVIEW
Annual Plan
Key Management Positions:
Plans are in development to further elevate efforts on creating fun
entertainment experiences at the Club. In support of this golf management
positons are being restructured with additional new positions added. These
include:
Director of Fun (aka Dir. of Golf) - Position will serve as the senior onsite
golf operations manager and ensure all services and products are delivered
to expected standards while being a relentless promotor of fun.
Event
Director - A dedicated position is being created to focus on sales and
service of outings and special events. This will be a full-time position to
assist in the planning of all service clubs, outings & tournaments.
Guest Services Manager - This position will serve as assistant to the Dir. of
Fun and focus on guest service training with all staff and implementation of
service standards and premiere packages.
Marketing Manager - Will focus on social media & marketing of programs.
22",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,27,"Corica Golf
2018 PREVIEW
Annual Plan
South Course Grand Opening - Summer 2018
Plans are in development to support the opening all 18-holes of South
course in May/June time frame. This includes finalizing rates, preview
events, staffing plans, press releases, course amenity package, marketing
and promotional campaigns.
Alameda Resident South Course Rates: A range of golf rates have been
reviewed with Golf Commission and received unanimous support. South
Course planned resident rates will be submitted for City approval in Feb.
South Course Golf Carts:
In conjunction with opening of the south course, a new golf fleet will be put
in place. The new fleet will be a premium color golf cart with fold down
windshields, sand bottles, GPS and onboard USB charging station.
Best New Course/Top 100 Course Submissions: Coria Park South Course
is being reviewed for Best New Course and Top Public Courses in America.
23",GolfCommission/2018-02-15.pdf
GolfCommission,2018-02-15,28,"Exhibit B
CORICA
Chuck Corica Park
PA RK
1 Clubhouse Memorial Road
Alameda, CA 94502
To:
Amy Wooldridge, City of Alameda
From:
Ken Campbell, Greenway Golf
Date:
February 7, 2018
Re:
South Course Proposed Alameda Resident Golf Rates
Amy,
In preparation for the opening of the South Course, Greenway Golf is submitting for review
and approval Alameda resident walking golf fees of $40 per player Monday-Friday and $50
per player on Saturday, Sunday & Holidays. Below is an outline of the proposed resident fees
and other resident comparison courses. In reviewing other city resident rates, it is important to
note the other courses only offer one course as Alameda offers two. The strategy at Alameda is
to offer separate resident rates for North and South courses reflective of their design, condition
and quality. The North course is positioned as the lower priced of the two Alameda courses and
in line with other comparable local resident courses including Metro and Monarch. The South
course is positioned to be of good value for new construction and quality conditions.
Alameda Residents Green Fee Rates and other Comparable Course Comparisons
Property
City
Local Resident
Mon-Thu
Friday
Weekend
Corica South Proposed
Alameda
40
40
50
Corica North Current
Alameda
29
29
37
Metropolitan Golf Links
Oakland
30
30
55*
Monarch Bay Golf
San Leandro
27
27
44
Presidio Golf Course
San Francisco
54
80*
82*
Callippe Preserve
Pleasanton
40
40
56
* Mandatory cart fee included
Sincerely,
Ken Compbell
Ken Campbell
Greenway Golf",GolfCommission/2018-02-15.pdf
GolfCommission,2018-04-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, April 10, 2018
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:33 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, Commissioner Ron Carlson, and Commissioner
Joe Van Winkle
Absent:
None
Staff:
Greenway Golf Ken Campbell, Recreation and Parks Director
Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Commissioner VanWinkle stated that the Friends of the Park golf tournament will be
played on May 21, 2018 and the Jack Clark Memorial golf tournament will be
scheduled for October 6, 2018 on the new south course. There is a new junior golf
brochure and is hoping to post it on the City's website.
4
WRITTEN/ORAL REPORTS
4-A
Golf Complex Restaurant Report, Jim's on the Course
1
Golf Commission Minutes - -Tuesday, September 12, 2017",GolfCommission/2018-04-10.pdf
GolfCommission,2018-04-10,2,"5-A
Proclamation for Mike Winkenbach
Chair Ed Downing thanked Mike for his 15 years of service at the golf course.
Mayor Trish Spencer read a City proclamation honoring Mike Winkenbach
5-B
Greenway Golf Facility Report
Ken Campbell stated the golf shop remodel has progressed and Linksoul's inventory
has been put in place. Greenway is looking to get a temporary occupancy permit for a
soft opening on Saturday, April 14. Once the windows are in, there will an official
Grand Opening event.
Mr. Campbell stated that the putting green has been rough shaped and they are
working on plans to move the fire hydrant. Marc Logan stated that work on the putting
green was on hold due to the relocation of the fire hydrant.
Mr. Campbell stated in anticipation of the opening of the new south course, a new cart
fleet has been ordered which will be equipped with GPS. He stated that June 22 would
be the first day for Alameda residents to play and open to all on June 23. Prior, there
will be several events, including a ribbon cutting ceremony. Monday, June 18 will be
charity fundraiser event to support local organizations. June 22 will be a media day,
which Rees Jones, the architect will attend.
Marc Logan was asked about the trees, and he stated that during the renovation of the
north course, this will be addressed. Also, on Friday, the tree company will be doing an
evaluation of dead trees.
5-C Jim's on the Course Facility Report
Tom Geanekos stated that most of the interior is complete. He was asked if the snack
shack on the north course will remain after nine holes are closed, and he stated that
he would prefer it to stay as long as it is feasible, and in the path of golfers.
Mr. Geanekos stated that regarding the event, there have been delays, and they are
requesting an extension. Regarding the restaurant, it will be complete by opening day
of the south course.
Regarding the movement of the fire hydrant, it was explained that they are waiting on
the site plan.
5-D Review and Recommend Proposed Fees for Alameda Resident, Senior and
Junior Golf
Commissioner Joe VanWinkle expressed his concerns for the access for seniors on
the south course. He also expressed his concerns with the times that juniors will be
allowed to play, as well as the proposed junior rates.
2
Golf Commission Minutes - -Tuesday, September 12, 2017",GolfCommission/2018-04-10.pdf
GolfCommission,2018-04-10,3,"Chair Downing suggested this be added as an agenda item for the next meeting
Jose Cerda, the current chair of the current senior men's golf club he stated the
membership had some questions which was discussed as follows:
Ken Campbell answered the question regarding annual and monthly passes, and he
stated they would remain for the north, but will not be available for the south. The next
question was regarding the cart pass, and Mr. Campbell stated they would not be
necessary anymore as the cart fees were going to be lowered for the north. He was
asked regarding senior rates not available on Friday, and he explained they didn't
want to have any discounted rates on the south on Friday, but have expanded the
senior rates on the north to include the weekend. Mr. Campbell was asked if the
senior men's club members would still receive the resident rate even if they were not
Alameda residents, and he explained that if it's an organized event, they would receive
the resident rate, but on other times, it would be the appropriate rate. The last
question was regarding the senior age as the Senior Men's club age is 55, but the golf
course considers 60, would Greenway consider lowering their requirement, and Mr.
Campbell stated that he would look into it as he was unaware of the situation.
Doug dehaan stated that he feels that Greenway has been a great partner with the
City, but has concerns regarding the lack of communication with the seniors as well as
the citizens of Alameda. He suggested that this be tabled for further discussion with
all parties involved.
Commissioner VanWinkle motioned to approve the rates with the following changes,
that the Alameda senior age be changed to 55, that access to the south is Monday
thru Friday for seniors, that the youth rate is available anytime on the north and the
Par 3 and after 2PM on the south and give this approval tonight so that Greenway can
move forward, and recommend that Greenway come back to the next meeting with a
complete set of rates, and in between have an open meeting for people to hear. Chair
Downing seconded the motion.
Commissioner Saxton stated she doesn't believe it's fair for Greenway to lower their
senior age to 55.
Amy Wooldridge stated she didn't believe the golf commission can delve into the ages
under the lease, and she feels they should move forward without it.
Commissioner VanWinkle amended motioned to approve the rates with the following
changes, that access to the south is Monday thru Friday for seniors, that the youth
rate is available anytime on the north and the Par 3 and after 2PM on the south Chair
Downing seconded the motion.
Commissioner VanWinkle motioned to call the question and it was seconded by Chair
Downng, the motion did not pass.
3
Golf Commission Minutes - -Tuesday, September 12, 2017",GolfCommission/2018-04-10.pdf
GolfCommission,2018-04-10,4,"Ken Campbell stated that he didn't feel the commission was concerned as much about
the rates as their concern for access times, and he asked if they would approve the
rates and have further discussion regarding access times.
Commissioner Saxton motioned to approve the rates as discussed and published, and
the details of times and days to be played set to a different date. Commissioner
Carlson seconded the motion. Commissioner VanWinkle feels that approval of the
rates without the access times would be flawed. Chair Downing doesn't feel this will
be resolved tonight and asks that the motion be withdrawn.
Commissioner Saxton asked to call the question.
Commissioner Saxton motioned to approve the rates as discussed and shown, and
the details of times and days for the seniors and juniors accessibility to be played set
to a different date. Commissioner Carlson seconded the motion. The motion passed
with one nay.
5-E Report on Greenway Golf's Construction Plan for the North Course
Marc Logan stated the closure of the north course would occur approximately on the
week of June 25th. The alignment of hole numbering will change, as well as the
configuration, and will have more information next meeting.
5-F Report on Greenway Staffing Plan
Ken Campbell stated that Brett Morrison is helping in the interim, and they're looking
for a tournament and events director, as well as a marketing director position. They
have just hired Alex Iguchi, a PGA member, as the new Director of Golf.
5-G Discuss Golf Commission meeting schedule
Commissioner Carlson proposes that the golf commission meet every month.
Commissioner VanWinkle is okay with every month, and Chair Downing's concerned
about having a quorom. Ken Campbell stated Greenway would prefer it to be every
other month, with circumstances warranting special meetings.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
8.
WRITTEN COMMUNICATIONS
4
Golf Commission Minutes - -Tuesday, September 12, 2017",GolfCommission/2018-04-10.pdf
GolfCommission,2018-04-10,5,"9.
ITEMS FOR NEXT MEETING'S AGENDA - May 8, 2018
Jim's site plan
Rates structure
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:45 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
5
Golf Commission Minutes - -Tuesday, September 12, 2017",GolfCommission/2018-04-10.pdf
GolfCommission,2018-05-08,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, May 8, 2018
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:32 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, Commissioner Ron Carlson, and Commissioner
Joe Van Winkle
Absent:
None
Staff:
Greenway Golf Ken Campbell, Recreation and Parks Patrick
Russi
Also Present:
None
1-B
APPROVAL OF MINUTES
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
The Golf Commission had a moment of silence for Norma Arnerich
Commissioner VanWinkle stated they will be a charity fundraising tournament on July
21 to benefit NCGA Youth on Course and Alameda Junior Golf
4
WRITTEN/ORAL REPORTS
4-A
4-A Beautification Program and Junior Golf Club
Connie Wendling stated that Marc Logan is working on the memorial plaques.
1
Golf Commission Minutes - -Tuesday, May 8, 2018",GolfCommission/2018-05-08.pdf
GolfCommission,2018-05-08,2,"4-B Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated that instead of replacing all the windows, which are still in good
condition, they are going to paint the aluminum black to coincide with the pro shop
prior to the opening of the south course. Also, the fire pits will be installed as well.
They are also reconfiguring the snack area which will be smaller but more functional
as there will be two registers to move customers through more quickly.
The plans for the event center should be submitted to the building department next
week. They are hoping to begin construction by the end of July and hope to be open
by September or October. The back of the restaurant will be cleaned up when the
patio is finished, and then that area will be fenced off. The event center will be
shipped when they have received final approval and will arrive in about 30 days.
5-A Discuss Corica Park Marshall/Ambassador Program
Chair Downing recused himself as he is currently a Marshall. Ken Campbell stated
that he met with the marshall leads for their feedback, and the question came up
regarding free golf with the new south course opening, and he stated that there were
still be privileges, but will be due to availability, but will be finalized in the next few
weeks.
5-B
Facility and Renovation Report by Greenway Golf
Mr. Campbell introduced Alex Iguchi, the new Director of Golf.
Mr. Campbell stated that the windows for the pro shop have been reordered and will
be installed when they arrive, and there will be a grand opening at that time.
Discounts will be given to Alameda residents as well as the service club members for
the Linksoul merchandise in the pro shop.
The patio is almost complete, and should be ready the end of next week. The
dedicated gas lines have been completed, so the firepits can be installed. The putting
green drainage is being completed and then can be sand capped and seeded.
June 25th is the date for closing nine holes of the north for renovation. They will be
offering nine hole play, showing a plan of the hole layout. The fee structure will be for
unlimited play for the day. Cart rates will be reduced to $10.00.
Signs are being prepared as well as photos for the upcoming south opening, as well
as setting up the POS system for tee times. An online tee time portal will be available
for Alameda residents. Early reservation fees will be charged at $10.00 per person for
tee times made 8-30 days prior. An Alameda County resident card will be available for
$159 per year which will give them Alameda resident rates. NCGA members will
receive a preferred rate.
June 22 will be opening day for the south course, with several events being held prior
including a media day on June 20. The Founders club will be playing on the Monday
2
Golf Commission Minutes - -Tuesday, May 8, 2018",GolfCommission/2018-05-08.pdf
GolfCommission,2018-05-08,3,"prior. June 15 will be the ribbon cutting ceremony, which includes walking tours of the
golf course. The cart paths will not be completely finished. The clubhouse and
restrooms will be done at a later date. New signs will be posted at the entrances.
Mike McMahon asked about the routing of the north holes, stating that walking from
the 6th green to the 11th tee box, they will be walking through the 7th tee. He stated
that they've just new hired six new cart staff who are currently being trained.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
Review and Recommend Updated Rates for Alameda Resident Senior and Junior
Golf
Ken Campbell explained the changes to the access times for the seniors and juniors
previously discussed.
Commissioner VanWinkle stated that the had been in touch with some of their junior
golfers, and he made a suggestion that the following language be used:
Juniors who have demonstrated safety, etiquette, knowledge of golf rules, pace of play
and proper care of the golf course may access the north and the south course anytime
based on space available.
Mr. Campbell explained they are looking to add a rate for 20-29 year old golfers to pay
their age on the south course.
Commissioner Saxton moves to approve the updated proposal. Chair Downing
seconded the motion. Commissioner Carlson asked if there is a slow time and the
juniors are there prior to their allowed time, would they allowed to play earlier.
Commissioner VanWinkle stated that his statement read earlier could solve this, and
Commissioner Carlson agreed he would be fine with amending the motion. Chair
Downing feels this should move forward as presented. Commissioner Saxton is asked
if she would accept an amendment as part of her motion. The motion stood as
originally stated. The motion passed 4-1.
8.
WRITTEN COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - July 10, 2018
3
Golf Commission Minutes - Tuesday, May 8, 2018",GolfCommission/2018-05-08.pdf
GolfCommission,2018-05-08,4,"10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:00 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Tuesday, May 8, 2018",GolfCommission/2018-05-08.pdf
GolfCommission,2018-07-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, July 10, 2018
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:37 p.m.
in
Ladies Lounge, Corica Park, 1 Clubhouse Memorial Road, Alameda, CA 94502
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, Commissioner Ron Carlson, and Commissioner
Joe Van Winkle
Absent:
None
Staff:
Greenway Golf Ken Campbell,
Also Present:
None
1-B APPROVAL OF MINUTES
Minutes of April 10, 2018 were approved unanimously
Minutes of May 8, 2018 were approved unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Commissioner Joe VanWinkle thanked Greenway for hosting the charity event for
youth on course on June 21, 2018. East Bay Juniors will be played next Monday and
Tuesday
4
WRITTEN/ORAL REPORTS
4-A
4-A Beautification Program and Junior Golf Club
None
4-B
Golf Complex Restaurant Report, Jim's on the Course
1
Golf Commission Minutes - -Tuesday, July 10, 2018",GolfCommission/2018-07-10.pdf
GolfCommission,2018-07-10,2,"Commissioner Carlson reported that he was informed that all of the permits and
money have been provided to the City and they were waiting for the City to get back to
him or to see if there was anything else necessary.
5
AGENDA ITEMS
5-A Facility and Renovation Report by Greenway Golf
Ken Campbell gave a report regarding the opening of the South Course on June 22.
Several articles were published regarding the new course. Most feedback was
positive, with a few comments regarding lack of water on the course, which has been
addressed, greens a little slower than expected, and incorrect GPS yardages, which is
out of company's control on timing of when they're updated. Pace of play was better
than expected. Other comments including more on course yardage markers which are
in place now, more bunker rakes, which have arrived and the GPS system blacking
out, which is the first install for the company, and they are working through software
issues.
Other comments were made regarding the beverage cart being seen more often, and
he is working with Tom at Jim's on the Course addressing training and hours of
service.
Mr. Campbell stated that new replacement windows for the golf shop have arrived and
should be installed in 2-3 weeks after the putting green construction out front is
cleared.
Mr. Campbell stated that the small pavers for the social area of the patio has been
completed, and pavers are currently being installed around the clubhouse path and the
cart staging area. The practice putting green work is ongoing and expected to be
prepped and ready for grassing in about three weeks. The North 18th hole green is
currently being used as a practice green.
Regarding the North Course, the first nine holes have been closed as of June 25, and
the initial focus is on soil import and plan layout. Play has been steady on the
remaining nine holes with unlimited golf specials in place.
Mr. Campbell stated that as of the end of the week, Alex Iguchi, the Director of Golf
will be leaving. In the interim, Brett Morrison will assume all onsite day to day
management duties, which Mr. Campbell will be on property more and will handle the
General Manager duties.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
2
Golf Commission Minutes - -Tuesday, July 10, 2018",GolfCommission/2018-07-10.pdf
GolfCommission,2018-07-10,3,"None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - September 11, 2018
Facility and Renovation Report by Greenway Golf
Parking Lot Design
Jim's on the Course Event Center Timeline
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:31 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, July 10, 2018",GolfCommission/2018-07-10.pdf
GolfCommission,2018-09-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, September 11, 2018
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:36 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, and Commissioner Joe Van Winkle
Absent:
Commissioner Ron Carlson
Staff:
Greenway Golf Ken Campbell and Marc Logan and
Recreation and Park Amy Wooldridge
Also Present:
None
1-B APPROVAL OF MINUTES
Minutes of September 11, 2018 were approved unanimously
2
ORAL COMMUNICATIONS
Chair Ed Downing suggested that the Golf Commission manual that is provided to the
commissioners be updated.
3
COMMISSION COMMUNICATIONS
Commissioner Joe VanWinkle stated that they completed the qualified youth golfer
qualification process, for access to the south course, which was consistent with the
youth on course criteria for etiquette, pace of play and rules. The list of names has
been provided to the golf shop for space available.
4
WRITTEN/ORAL REPORTS
4-A
4-A Beautification Program and Junior Golf Club
Connie Wendling thanked the volunteers and Greenway Golf for their help with the
junior golf summer program. She also stated that they had over 160 participants in the
1
Golf Commission Minutes - Tuesday, September 11, 2018",GolfCommission/2018-09-11.pdf
GolfCommission,2018-09-11,2,"East Bay Junior Tournament this year. The Jack Clark fundraiser will be held October
6 on the South course with an entrance fee of $145.00.
4-B
Golf Complex Restaurant Report, Jim's on the Course
See agenda item
5
AGENDA ITEMS
5-A Facility and Renovation Report by Greenway Golf
Mr. Campbell stated that since the South opening focus has been fine tuning and
addressing items to continue to improve the golf experience. This includes making
modifications to cart standards, GPS system, course set up for pace of play, online tee
times, POS system, staffing and various procedures. In support of this we have been
surveying guests to gain feedback and analysis of service, conditions, amenities, etc.
with the results as follows: Golf related service scores are ranging from 84%-88% for
excellent/good, overall course conditions ratings 92-97% for excellent/good and overall
enjoyment 87% trending recently to 93%. Cart paths rated 63% adequate to excellent
range to 74% more recently, and overall pace of play has been fairly good for a new
course with 88% rating it adequate to excellent.
Mr. Campbell stated he will continue to serve as General Manager for Corica with Brett
Morrison filling role of Golf Operations Mgr. He has over 20-years' experience in golf
course management having served as GM at several public golf facilities. In the
coming months, we will be reviewing the position further as well as considering a Head
and Asst. Golf Professional positions.
Mr. Campbell stated they recently installed 24 Power Tees, which is an auto tee
system with 4 different tee heights to allow players opportunity to use different clubs
and adjust to their desired preferences.
Mr. Campbell stated that the range ball prices have not been adjusted for over 5 years
and all costs associated with the range have increased over the years including over
$500K in overall investment. As such, an adjustment is warranted. Prices for the
practice range balls will be adjusted by the end of the month by $1-$2 per size.
Marc Logan stated that the practice putting green is growing in well and will open on
October 6th in conjunction with the Jack Clark tournament. Irrigation around stone wall
on patio is complete and landscaping is underway.
Marc Logan reported that dirt has been coming in on the north course, and the 4th hole
is complete, with drainage being worked on next. They are working on three holes at
a time, and then gave a brief description of the upcoming holes they will be working
on.
2
Golf Commission Minutes - Tuesday, September 11, 2018",GolfCommission/2018-09-11.pdf
GolfCommission,2018-09-11,3,"Commissioner Taylor asked about the water in front of the green on the 9th hole of the
south course, and Mr. Logan stated that it's not unusual for these types of drainage
issues on a sand capped golf course, and they will be sodding that area tomorrow.
Commissioner VanWinkle asked about the process of the installation of the Power
Tees regarding notifying the City of these types of improvements, and would like a
legal clarification of Greenway's lease regarding their responsibility to notify the City.
5-B Jim's on the Course Event Center Update
Tom Geanekos stated that the plans for the event center were submitted to the City on
July 2, and the City replied on August 20 with more requirements which have been
forwarded to their engineer, and when received back, they will submit to the City
again. Amy Wooldridge stated that the plans had been submitted to the Permit
Department, and the process can take up 2-4 months for the permits. Chair Downing
asked about the timeline for the enclosed patio, and Mr. Geanekos stated that it would
take about two years. Ken Campbell was asked if tournaments did not book at Corica
due to no event center and he stated that the couldn't answer that question and Mr.
Geanekos added that they've accommodated all requests for events for tournaments.
Commissioner VanWinkle asked if they could be given updates on the staff reports
regarding the process, and Amy Wooldridge stated that it could be kept as an agenda
item.
Marc Logan asked if he knew after approval of permits, what the timeline would be,
and Tom Loukos, Mr. Geanekos"" contractor, stated that after the permits are issued, it
should take about 60 days to put up the structure, and probably 30-45 days to finish
grading and landscaping.
5-C Update on Corica Park Parking Lot Renovation
Amy Wooldridge stated that Staff has been exploring options for the parking lot
resurfacing project, including whether to engage a civil engineer for design and what
would be required. It has been determined that a civil engineer is required to redesign
the ADA parking stalls and entry ramps to the facility as well as the grading for
drainage. The City has on-call contracts with three civil engineer firms and staff will
contract with one of these firms by the end of September.
This design is expected to take 2-3 months, depending upon the workload of the current
available firms. Once designed and approved by other city departments and the permit
is received, then the city will go out to bid for construction. The bid process takes 3-4
months. The resurfacing should be a fairly short project and may be done in stages in
order to ensure there is always available parking for golfers.
Staff anticipates that this project will be completed within one year.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
3
Golf Commission Minutes - Tuesday, September 11, 2018",GolfCommission/2018-09-11.pdf
GolfCommission,2018-09-11,4,"None
7.
OLD BUSINESS
None
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - November 13, 2018
Jim's on the Course Event Center Update
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:10 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, September 11, 2018",GolfCommission/2018-09-11.pdf
GolfCommission,2018-11-13,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, November 13, 2018
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, Commissioner Ron Carlson, and Commissioner
Joe Van Winkle
Absent:
None
Staff:
Greenway Golf Marc Logan and Brett Morrison, Recreation
and Parks Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
Minutes of 9-11-18 were approved unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
4-A Beautification Program and Junior Golf Club
Connie Wendling suggested that a bench be placed at the entrance to the golf course
building for people waiting for rides. Brett Morrison stated that he would discuss with
the principals of Greenway Golf.
Ms. Wendling then thanked Greenway Golf for the success of Jack Clark memorial
tournament which was held in October and all who helped with the success.
1
Golf Commission Minutes - Tuesday, November 13, 2018",GolfCommission/2018-11-13.pdf
GolfCommission,2018-11-13,2,"Junior golf membership applications for 2019 were mailed out today and the
Wednesday tournament schedule has been set, and they have a total of 23
scholarships available.
4-B
Golf Complex Restaurant Report, Jim's on the Course
See Old Business
5
AGENDA ITEMS
5-A
Receive Report and Discuss the Golf Fund Budget
Amy Wooldridge provided a staff report and reviewed it with the Commission.
5-B Receive Report and discuss the Parking Lot Project at Corica Park
Amy Wooldridge provided a staff report and reviewed it with the Commission
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
7-A
Update on Jim's on the Course
Tom Geanekos stated dates on the attachment (Exhibit 1) should have been October,
not November as stated. He stated that he met with Justin Beckman, North American
representative for Losberger on October 17 and his contractor Tom Loukos, to go over
the final details of placement of the structure and the foundation plan. On October 18,
he met with Amy Wooldridge, Marc Logan, Dan Hall, electrical engineer and his
contractor, Tom Loukos, to discuss the utility hook ups and resolved the utitily issues.
On October 25, replies to hold notices from the Building Department were submitted.
On October 31, Tom met with Dan Hall, electrical engineer and Artem Voloshanovskie,
Alameda Power Utility Service planner to finalize the power needs for the event center.
It was determined by Artem, that the current transformer has enough power to fulfill
the needs of the event center.
The question was asked about the permit being issued prior to the electrical and
mechanical issued being resolved, and Amy Wooldridge explained that there is a tight
deadline of December 20 for the building permit to be issued due to the new FEMA
issued revised flood maps, any new building permit issued after December 20, the
building has to be brought up to 10 feet. The building department investigated the
regulation and it was determined that as long as the building permit is issued prior to
December 20, but the electrical and mechnical permits still need to be obtained, but do
fall under the FEMA regulations.
2
Golf Commission Minutes - Tuesday, November 13, 2018",GolfCommission/2018-11-13.pdf
GolfCommission,2018-11-13,3,"7-B
Facility and Renovation Report by Greenway Golf
Brett Morrison, Operations Manager of Greenway Golf reported the following:
The practice green has been completed and opened as planned for the October 6th
Jack Clark tournament. Construction on the patio fountain is completed with the final
phase for the Commuters committee to provide the memorial plaques to be attached.
Prep work is underway on the parking entry cart path with pavers to be installed and is
expected to take 6-8 weeks to complete.
Work is nearing completion of the back of the range practice tee area. Landscaping
including grassing, mulch and cypress trees have been put in place and the former
North/South granite tee monument signs have been repurposed as steps leading up
the tee.
Greenway is conducting a review of quotes for a Flowater filter station outside of the
clubhouse.
New practice balls are in inventory and six range mats have been changed out with
newer mats. A full inventory of lights in the parking lot, range stalls, and landing area
was performed and been changed out as needed, with a few range lights needing to be
ordered as they require a specific bulb.
South Course drainage work around some of the greens has mostly been completely
and re-grassed.
On the north course, shaping is being done on holes 3, 4, 5 and 6. Marc Logan stated
he is confident that nine holes will be open late next year.
8.
WRITTEN COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - January 8, 2019
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:45 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, November 13, 2018",GolfCommission/2018-11-13.pdf
GolfCommission,2019-01-29,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, January 29, 2019
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, Commissioner Ron Carlson, and Commissioner
Joe Van Winkle
Absent:
None
Staff:
Greenway Golf Ken Campbell, Recreation and Parks Director
Amy Wooldridge
Also Present:
None
1-B APPROVAL OF MINUTES
Minutes of 11-13-18 were approved unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
See Attached Exhibit ""A""
4
WRITTEN/ORAL REPORTS
4-A
4-A Beautification Program and Junior Golf Club
Connie Wendling stated that they've sent out their membership applications and the
first tournament will the Adult Junior tournament on May 26.
4-B
Golf Complex Restaurant Report, Jim's on the Course
See item 7-A
1
Golf Commission Minutes - Tuesday, January 29, 2019",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,2,"5
AGENDA ITEMS
5-A
Facility and Renovation Report by Greenway Golf
See attached Exhibit ""B"" - 2019 Annual Plan Review
Mr. Campbell was asked about the GPS system on the carts regarding the issues and
he stated that Greenway was a BETA program with Yamaha, and they are working on
these issues.
Commissioner Taylor expressed his concern about Alameda Residents not being able
to acquire weekend tee times, and Mr. Campbell stated that they have the advance
reservation fee that Alameda residents can use to acquire desired tee times. Mr.
Campbell asked the golf commissioners to encourage the public to express their
concerns in the golf shop. Commissioner VanWinkle asked for a report showing
resident and non resident play and Mr. Campbell stated he would look into it.
Mr. Campbell was asked if they have a contract with Jim's on the Course regarding the
grading for the event center and Mr. Campbell stated they did not.
5-B
Recreation and Park Director's Report
Amy Wooldridge stated that they are working on getting the color palette for the
clubhouse and related buildings to be presented to the Planning Board in March.
Ms. Wooldridge stated regarding the concession agreement with Jim's on the Course,
the City had agreed to give them an administrative six month extension which ran
through December 31, 2018. The building permit was issued in December, but Jim's
is still out of compliance in terms of contract obligations. The staff is working on an
amendment recommendation to extend to December 31, 2019 to present to City
Council on March 19. Potential holdups would be the utility project and also EBMUD's
possible requirement for a new water meter.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Lynn Perata asked Greenway about the locations of the restrooms on the North
Course when renovated and Ken Campbell stated that he was not sure of the exact
locations at this time.
Tony Corica stated that the Friends of the Park tournament will be held Friday May
31st with a shotgun start of 1:00 PM.
7.
OLD BUSINESS
7-A
Update on Jim's on the Course Event Center
See attached Exhibit ""C""
2
Golf Commission Minutes - -Tuesday, January 29, 2019",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,3,"Discussion with Jim's on the Course general contractor ensued regarding the timeline
of the opening of the event center and he explained he did not have it available at this
time.
Commissioner VanWinkle made a motion to approve sending a letter to the City
Council on behalf of the Golf Commission to submit a letter to City Council suggesting
the Council does not approve the amendment recommendation to extend the contract
of Jim's on the Course to December 31, 2019. The motion died for lack of a second.
7-B
Review and Comment on the Parking Lot Striping Plan
Amy Wooldridge provided a staff report and reviewed it with the Commission.
The Golf Commission was provided three options for the layout of the parking lot and
two options for the layout of the bag drop and the commission unanimously approved
Option 1 for the parking lot and option 2 for the bag drop.
8.
WRITTEN COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - March 12, 2019
Facility and Renovation Report by Greenway Golf
Recreation and Park Director's Report
10.
ANNOUNCEMENTS/ADJOURNMENT
The meeting was adjourned at approximately 8:00 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes-Tuesday, - January 29, 2019",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,4,"Exhibit ""A""
January 29th, 2019
Golf Commission Communications -
Corica Park has recently received recognition and awards related to the high quality of work
completed on the Golf Courses.
Golf.com named the MIF ALBRIGHT one of the best par-3 golf courses in
America. ""firm and fast, and fun for beginners as it is challenging for serious sticks.'
https://www.golf.com/travel/2018/12/27/best-par-3-golf-courses-americal
Best municipal course renovation of 2018: Corica Park (South)
""Fast-running fairways, run-up ramps into low-slung greens, artfully configured bunkers and
wispy native fescue grasses grace the layout.""
 https://www.golf.com/courses-and-travel/2018/11/19/best-municipal-course-renovation-of-2018-
corica-park-south/
Audubon International
Corica Park - South Golf Course has been selected as Ewing & Audubon International's
Water & Sustainability Innovation Award for 2019. Audubon's intention is to ""recognize and
promote the positive impact landscapes and other green spaces have in creating more
sustainable communities."" The award was open to all landscape projects, public and private, not
specific to golf. The notification email said, ""Congratulations! This project was an excellent
example of focusing on all aspects of sustainability with unique examples of water
conservation, material reuse and environmental stewardship.""
These awards recognize our journey to restore Alameda's golf heritage. But it didn't just
happen. A vision was shared, a promise was made, and then a great deal of hard work and
investment followed to deliver on that promise.
I would encourage City Staff to celebrate these awards and the successful partnership with
Greenway that led to them. And I would ask the public and my fellow commissioners to
acknowledge these achievements and to take time to say thank all of the hard-working staff at
Greenway.
Joe Van Winkle,
Member, Golf Commission",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,5,"Exhibit ""B""
ORIG
PARK
ALAMEDA, CA
1927
Corica Park Golf Club
2019 Annual Plan Review
January 29, 2019",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,6,"Corica Golf
2018 HIGHLIGHTS
Annual Plan
Golf Courses -
South Course Open June 22, 2018 - The biggest highlight of the year was
the official opening of the new South Course.
Opening events included VIP tournament w/Rees Jones, media day,
community open house/ribbon cutting & an Alameda junior golf fundraiser.
South Course Awards
""Golf Magazine Best Municipal Renovation""
""Audubon International Water & Sustainability Innovation""
2",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,7,"Corica Golf
2018 HIGHLIGHTS
Annual Plan
New LinkSoul Retail Shop
Greenway and golf apparel company LinkSoul partnered to launch a new
retail store that included a full remodel and repair of the existing Pro Golf.
wot
LAHEDA.
3",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,8,"Corica Golf
2018 HIGHLIGHTS
Annual Plan
Facilities/Operations:
New Golf Carts for South Course
72 new Yamaha premium golf carts with GPS
Practice Range Power Tees
Replaced 24 practice range mats with new Power
New Yamaha Golf Cars
Tee system. Superior quality hitting surface with two styles of mats w/auto
tee system offering various heights; promotes muscle memory and
consistent practice repetition.
Annual Rainfall Comparisons
2018* Total: 21.94""
2017 Total: 31.53""
I
2016 Total: 25.71""
(*15.12"" first 4 months, 6.82"" last three months; includes 4.2"" event on 4/5-4/6)
Tree Maintenance
Trees trimmed on back of range near property on Beach road
Removed trees in proximity to apt complex on Maitland
Ongoing removal of storm damaged/dead trees on property
4",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,9,"Corica Golf
2018 HIGHLIGHTS
Annual Plan
Facilities/Operations:
Lighting Replacement/Repairs
Upgraded exterior lighting at the maintenance shop to LED
Upgraded lighting under Practice Range canopy & cart barn to LED
Clubhouse & Social Patio
Remodeled social patio to increase size and improve function & drainage
Added new pavers and granite slabs for walkways
Built rock wall and Commuters memorial fountain
Installed new landscape along left side of main entry walk way
Painted building pillars and framing
Par 3 Course and Back Tee Improvements
Par 3 Course selected Top 12 in America by Golf Magazine
Installed steps DR back tee comprising of old granite golf course tee signs
Par 3 hitting mats replaced
5",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,10,"Corica Golf
2018 HIGHLIGHTS
Annual Plan
Facilities/Operations:
New Putting Green:
New 12,000 Sq. ft. practice green open October 2018
Marketing Initiatives:
Developed multi-tier rate structure w/preferred Alameda residents rates
Introduced new Alameda County Players Card program
Introduced new NCGA member partnership pricing program
Successfully generated dozens of media stories on South opening
Utilized advanced play of Warriors Curry & Iguodala for promo of opening
Promoted North 9 as unlimited play for a special rate
Sponsored local soccer team to promo footgolf & junior par 3 golf
Launched new Power Tee system to promote practice range
Partnership agreement to be ""Home Course"" for AmateurGolf.com
6",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,11,"Corica Golf
2018 HIGHLIGHTS
Annual Plan
Facilities/Operations:
In advance of the South Course opening, a Property rebranding program
was developed, which included a refresh of logo/name, remodeled golf
shop, new signs and plans developed for a clubhouse exterior update.
CORICA
PA RK 17
View el Pre Shop
7",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,12,"Corica Golf
2018 HIGHLIGHTS
Annual Plan
North Course Renovation Plans Underway -
Updated plans were submitted and approved by City for the repair and
remodel of the North Course. Construction on the first 9-holes began July
2018 while the remaining 9 holes remain open for play.
North Course Plans Include:
Full renovation and elevation of all
18-holes as a redesign to ensure
proper drainage and exciting playing
conditions
Repair and replacement of all tees,
fairways, bunkers, roughs & greens
Installation of drain tiles and catch
basins for improved drainage
New cart paths
8",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,13,"Corica Golf
2018 HIGHLIGHTS
Annual Plan
2018 Rounds & Revenue Recap -
North Rounds
38,662
South Rounds*
30,760
Par-3 Rounds
18,145
Total Rounds
87,567
Total Facility Revenue
$3,260,311
South Course open June 22, 2018
9",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,14,"Corica Golf
2019 PREVIEW
Annual Plan
Ongoing South Course Project Work:
Install top layer material for South Course cart paths
Complete cart staging pavers around putting green and clubhouse
Install additional hearing-bone drainage around South course basins
Continue transition of fairways to Bermuda from the opening over seed
Install new tee and directional signs
Clubhouse Improvements:
Ongoing over next two years, Clubhouse plans consist of updating men's
and women's restrooms, and exterior clubhouse re-facing and landscaping
Parking Lot:
In conjunction with City work to repair and restripe parking lot
10",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,15,"Corica Golf
2019 PREVIEW
Annual Plan
Marketing Initiatives:
Continue support of 2018 programs
Golf Channel advertising campaign (all year beginning w/AT&T Tourn.)
Aggressive monthly social media advertising and branding campaigns
Launch online Club news info email and calendar
Refresh course website and introduction of online store
Promotion of par 3 summer golf & footgolf leagues
Introduce Bay Area senior players preferred days
Partnership campaign with the Global Golf Tourism Organization
Promote ""Mandatory Golf Fridays"" and practice range fun events
11",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,16,"Corica Golf
2019 PREVIEW
Annual Plan
Golf Rates
Golf rates for residents and all play will be evaluated annually for any
proposed considerations for adjustments due to ongoing increases in cost
of business. Preference is for smaller annual adjustments when warranted
versus larger increases every few years.
Service Items
Linksoul retail to offer more pricing value and additional logo attire
Continue to fine tune GPS & Implement on course F&B ordering system
Launch blue tooth music speaker option on Cart GPS
Establish new Event Director/ Asst. Mgr. position
Continue to establish standards and staff training programs
Greater focus on pace of play programs w/directional signs, promo
materials, additional marshalling, course set and tee sheet mgmt.
12",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,17,"Corica Golf
2019 PREVIEW
Annual Plan
Practice Range:
Replace older (non power tee) mats in Spring
Repaint range structures (ongoing)
North Course Project:
Continue work on first 9 holes with importing of dirt, irrigation, drainage
and shaping. Plans to grass ongoing in 2019 and prepare for opening
once all 9-homes turf are mature and ready for play.
Opening promotions and golf rates for the first new 9-holes of the North
Course to be developed and presented for review prior to opening.
Project progression walk throughs with Golf Commission and City
representatives will be planned and conducted in spring/early summer.
13",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,18,"Corica Golf
2019 PREVIEW
Annual Plan
2019 Rounds & Revenue Projections -
North Rounds*
20,000
South Rounds
61,000
Mif Par-3 Rounds
20,000
Total Rounds
101,000
Total Facility Revenue
$4,182,000
North Course projection reflects expected impact from ongoing
construction and playing 9-hole course.
14",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,19,"Exhibit ""C""
SUMMARY
Jim's on the Course has been operating at Corica Park since January 2006. During this time Jim's has
cultivated a large and loyal clientele of golfers and non-golfers.
Roughly two thirds of revenues, for food and beverage, come from non-golfers. During it's time in
operation, Jim's has increased revenues for the food and beverage facility (from the previous operator)
by 400% and rents to the city have increased accordingly.
Since, roughly two thirds of Jim's customers are non-golfers this has created a large volume of foot
traffic to the facility that was non-existent, and who have the potential to become golfers and be
exposed to the game, and also shop at LinkSoul Lab, increasing overall revenues to the facility and
ultimately the city.
Below is a list of the infrastructure work and equipment purchases, that has been completed within the
last two years, as well as work to be yet completed.
There have been numerous operational upgrades and investments that have been done which have
increased the capacity of the kitchen to now be able to serve as many as 600 meals simultaneously. This
is a major accomplishment, because when the event center is completed we will be able to serve a
banquet at the banquet facility at full capacity, handle an event on the patio and be able to serve the
regular restaurant clientele. This would not be possible if all the infrastructure improvements, which
cannot be easily seen, had not been completed.
COMPLETED TO DATE
BAR
NEW 25ft BACK BAR COUNTER TOP
NEW 18ft BAR TOP
25ft of NEW CABINETS
FOUR NEW FLAT SCREEN TV'S
FIVE 48""X52"" MIRRORS (for back bar wall)
20 48"" x 10"" HEAVY DUTY GLASS SHELVES FOR
LIQUOR BOTTLE DISPLAY
LED LIGHTING
REPLACED CEILING TILES
INSTALLED NEW INTERIOR WINDOW TREATMENT
REPLACED CARPET WITH LAMINATE FLOORING
8ft REACH IN UNDER COUNTER BEER COOLER
48"" GLASS CHILLER
TWO 48"" UNDER COUNTER REFRIGERATORS
UNDERCOUNTER DISHWASHER
NEW BAR SINKS
BAR CHAIRS AND TABLES
SEPARATION WALL FROM BAR TO DINING AREA
24 TAP BEER DISPENSING TOWER (BRASS)",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,20,"8ft x 15ft KEG COOLER WALK IN (70 KEG CAPACITY)
CO2 and NITROGEN MIXING UNIT FOR BEER
DISPENSING
200 gallon CO2 TANK
HEAVY DUTY FLOORING FOR KEG COOLER
KITCHEN
KITCHEN LINE
REPLACED AGING EXHAUST AND GREASE SYSTEMS
WITH LARGER AND MORE EFFICIENT UNITS
UPDATED FAUCETS TO EFFICIENT WATER USAGE
NEW ANSUL FIRE SUPPRESSION SYSTEM
NEW EXPANDED DISH WASHING AREA
REPLACED GREASE TRAP
8ft EQUIPMENT BASE REFRIGERATION UNIT
36"" RANGE WITH CONVECTION OVEN
48"" HEAVY DUTY GRIDDLE
24"" HEAVY DUTY GRIDDLE
24"" CHAR-BROILER
45 gallon DEEP FRYER
54"" STEAM TABLE
48"" WORKTOP REFRIGERATOR
96"" MEGA TOP REFRIGERATOR
36"" UNDER COUNTER FREEZER
FIBER RE-ENFORCED WALL LINING HIGH
THROUGHOUT OUT KITCHEN AND PREP AREAS
PAINTED ALL WALLS
BANQUET KITCHEN LINE
REPLACED EXHAUST SYSTEM
NEW ANSUL FIRE SUPPRESSION SYSTEM
HEAVY DUTY RATIONAL 12 PAN COMPUTERIZED
COMBI SELF COOKING, SELF CLEANING COMBI OVEN
DOUBLE STACK HEAVY DUTY CONVECTION OVENS
15 FT STAINLESS WORK TABLES
FOUR BURNER HEAVY DUTY RANGE
600 BANQUET SETTING (dishes, flatware, wine &
water glasses etc.)
STORAGE (DRY & REFRIGERATED)
8ft x 20ft COMBINATION COOLER AND FREEZER FOR
FOOD STORAGE
TILE FLOORING FOR WALK IN COOLER
TILE FLOORING FOR DRY STORAGE AREA
PORTABLE OUTSIDE STORAGE AREA WITH FLOORING",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,21,"COUNTER SERVICE AREA
400 sq. ft. NEW TILE FLOORING
300 sq. ft. WALL TILE
Painted all walls
45 LINEAR ft NEW COUNTER AND CABINETS
60"" ADA ACCESSIBLE COUNTER
48"" 2 DOOR REACH IN GLASS MERCHANDISER BEER
COOLER
48"", ICE CREAM FREEZER WITH BUILT IN DIPPING
WELL
TWO (2) 96"" : 3 DOOR WORKTOP REFRIGERATORS
48"" TWO DOOR SALAD PREP REFRIGERATORS
32"" SINGLE DOOR PREP REFRIGERATOR
HOT DOG ROLLER MACHINE
52"" MERCHANDISER GLASS REFRIGERATOR
96"" MERCHANDISER GLASS REFRIGERATOR
DINING ROOM
REMOVAL OF OLD ACCORDION PARTITIONS
45 NEW TABLE TOPS WITH BASES
115 WOODEN CHAIRS WITH VINYL CUSHIONS
2500 sf OF NEW HEAVY -DUTY LAMINATE FLOORING
REPLACED CEILING TILES
ALL LIGHTING RETROFIT TO LED
20 linear ft. SERVICE COUNTERS
PAINTING OF ALL INTERIOR WALLS
RESTROOMS (male & female)
NEW CORIAN COUNTERS WITH BUILD IN SINKS
NEW BATHROOM FIXTURES (toiles, urinals etc.)
TILE WALL AND FLOORING
NEW ENCLOSURES AND SEPARATORS
EXTERIOR
140 NEW PATIO CHAIRS
25 NEW UMBRELLAS
ONE 72"" ROUND FIRE PIT WITH GRANITE TOP AND
ROCK FACING
ONE 60"" FIRE PIT WITH GRANITE TOP AND ROCK
FACING
7 COMMERCIAL CENTER FLAME PATIO HEATERS
250ft of GAS LINE FOR FIRE PITS
100 gallon PROPANE TANK FOR FIRE PITS
45 EXTERIOR LED LIGHTING WITH LOW VOLTAGE
WIRING
PAINTING OF ALL EXTERIOR WALLS",GolfCommission/2019-01-29.pdf
GolfCommission,2019-01-29,22,"PAINTED ALL ALLUMINUM WINDOW FRAMES BLACK
TO MATCH REVISED COLOR SHCEME.
BANQUET FACILITY
PURCHASED AND PAID FOR LOSBERGER TENT
STRUCTURE WITH DELIVERY AND INSTALLATION
INCLUDED.
OBTAINED BUILDING PERMIT TO CONSTRUCT
BANQUET FACILITY, REST ROOMS, AND STORAGE
AREA.
NOT YET COMPLETED
FOUNDATION FOR BANQUET FACILITY
ASSEMBLY OF BANQUET FACILITY
UNDERGROUND UTILITIES FOR BANQUET FACILITY
BATHROOMS FOR BANQUET FACILITY
FURNISHINGS FOR BANQUET FACILITY
FENCING TO BE INSTALLED AFTER CONSTRUCTION OF
FOUNDATION DUE TO ELEVATION CHANGES RELATED
TO BANQUET FACILITY
NEW ALUMINUM WINDOWS WILL BE INSTALLED
ALONG WITH THE CONSTRUCTION OF THE ENCLOSED
PATIO SINCE TO CONSTRUCT THE ENCLOSED PATIO A
LARGE SECTION OF WINDOWS WILL NEED TO BE
REMOVED. THIS PHASE OF THE PROJECT WILL BE
COMPLETED WITHIN TWO YEARS AFTER OBTAINING
OCCUPANCY PERMIT FOR EVENT CENTER.",GolfCommission/2019-01-29.pdf
GolfCommission,2019-03-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, March 12, 2019
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, and
Commissioner Ron Carlson
Absent:
Commissioner Ron Taylor
Staff:
Greenway Golf Ken Campbell
Also Present:
None
1-B
APPROVAL OF MINUTES
Minutes of January 29, 2019 were approved unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A 4-A Beautification Program and Junior Golf Club
Connie Wendling stated that on March 30 at 9:00 AM, the Commuters will hold a
memorial service and will be in remembrance of Norma Arnerich.
4-B
Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated that they received the permit prior to the December 20, 2018
timeline. They've received estimates for the grading, but due to wet weather, they will
need two weeks of dry weather before they can start, which will take about a month.
The building has been ordered and will be shipped when they start construction on the
1
Golf Commission Minutes - Tuesday, March 12, 2019",GolfCommission/2019-03-12.pdf
GolfCommission,2019-03-12,2,"cement path. Mr. Geanekos is confident that the December 31, 2019 deadline will be
met, unless EBMUD requires a new water meter for the fire line. Chair Downing asked
if the event center would have both heating and air conditioning, and Mr. Geanekos
stated that it would.
Jane Sullwold asked Mr. Geanekos asked about the timelines for construction of the
event center and Mr. Geanekos responded accordingly.
Commissioner Carlson made a motion to support the extension to December 31,
2019, and the motion passed unanimously.
Mr. Geanekos also stated that they will be getting new lounge furniture around the fire
pits and also for the bar side. Discussion ensued about having the fire pits running
during the day, except during inclement weather. Chair Downing asked about the
enclosed patio and Mr. Geanekos stated that per the lease amendment, the enclosed
patio is to be completed within two years after the occupancy permit has been issued.
5
AGENDA ITEMS
5-A
Facility and Renovation Report by Greenway Golf
Mr. Campbell stated that the south course supplemental drainage has been almost
completed and is now draining and more playable. Overall, the south course has
handled the rain well, compared to the north course, which is currently closed and
hopefully will be open by the weekend.
Mr. Campbell stated that there has been almost 23"" of rain since October, and has
significantly slowed the work on the north course, which will impact the opening
timeline.
The final prep work for the cart paths on the south will commence once there is a
stretch of dry weather and will be completed along with applying the top chip sealer.
The clubhouse renovation project plans are pending as they continue to work with the
designer. The color scheme remains unchanged but the design layout is creating
some challenges to meet compliance requirements while not losing stalls.
The restroom on the north course near the snack bar has been closed due to a break
in the water line, and as the pipe is very old, it was determined it was not practical to
repair at this time, as the area is scheduled for renovation.
Mr. Campbell stated that they are in the process of adding an Assistant Manger and
Event Director, as Brett will continue to serve as the full-time senior golf operations
manager supported by Ken serving as GM as well as onsite assistance by Jason Cook
5-B
Recreation and Park Director's Report
None
2
Golf Commission Minutes - Tuesday, March 12, 2019",GolfCommission/2019-03-12.pdf
GolfCommission,2019-03-12,3,"6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
7.
OLD BUSINESS
8.
WRITTEN COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - May 14, 2019
Facility and Renovation Report by Greenway Golf
Recreation and Park Director's Report
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:23 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, March 12, 2019",GolfCommission/2019-03-12.pdf
GolfCommission,2019-04-29,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Monday, April 29, 2019
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:31 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Ron Taylor, and Commissioner Ron Carlson
Absent:
None
Staff:
Greenway Golf Marc Logan, Ken Campbell and Brett
Morrison, Recreation and Parks Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
Minutes of 3-12-19 were approved
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Ed Downing stated that Ron Taylor is leaving the Golf Commission.
4
WRITTEN/ORAL REPORTS
4-A
4-A Beautification Program and Junior Golf Club
Connie Wendling stated that there are 93 members in the junior golf club with their first
tournament scheduled for May 19, 2019, a junior adult scotch doubles.
4-B Golf Complex Restaurant Report, Jim's on the Course
Tom Geanekos stated they have been contacted by the County Environmental Health
regarding the distance from the landfill to the event center, and Amy Wooldridge
1
Golf Commission Minutes-Monday. - April 29, 2019",GolfCommission/2019-04-29.pdf
GolfCommission,2019-04-29,2,"suggested that Tom move forward in applying for a permit that they were not
expecting. Due to the time involved in this permit process, that the amendment for the
lease deadline which is currently December 31, 2019, this time would be extended
from that deadline as it was stated in the amendment that any unforeseen
circumstances would be added and the City feels this is unforeseen.
Tom Geanekos stated that the property has been surveyed and staked and they are
waiting for the grading from their engineer.
5-A Facility and Renovation Report by Greenway Golf
Ken Campbell have the following updates:
South Course Pond Work - The waterway near hold 8 was drained down for irrigation
purposes and to allow for maintenance work.
Wind/Storm Damage - The irrigation pump circuit was damaged from the recent
storm/winds along with several trees and branches falling on range as well as north
course construction fencing. Repairs on these items is underway.
South cart paths - Final patch work is underway with the next step being adding the
top chip sealer. It has been determined best to close each 9-holes for two (1) day
periods, which means players will play same 9 holes twice for 18-hole play on those
days.
Practice Range - New practice balls will be in service in May and new mats are being
order and expected to be in place soon.
5-B Recreation and Park Directors' Report
Amy Wooldridge stated that the Mayor is in the process of interviewing applicants for
the open commission spots.
5-C Rerouting Modification Plan for North Course Current Open Holes
Marc Logan stated that due to the long winter with 33"" inches of rain, the north course
renovation is behind and his proposal would be to close three more holes resulting in a
six hole course, which would allow the public to play six, twelve or eighteen holes. He
is asking the commission to assist him in this proposal, showing them a printout of the
proposed changes. Safety fencing will be put in place. Greenway has spoken with the
Junior Golf Club and the president of the Niners regarding this and are understanding
of the change. North semi annual pass holders will also be allowed to play the Mif due
to this change.
Connie Wendling stated that 14-18 year olds might not feel that would be beneficial to
them, but she stated that they would convey the importance of this change to move
2
Golf Commission Minutes-Monday - April 29, 2019",GolfCommission/2019-04-29.pdf
GolfCommission,2019-04-29,3,"forward. She also stated that the niners expressed their concern over the condition of
the course, fairways not being mowed and bunkers with weeds in them, and Marc
explained that since the rain only stopped a couple of weeks ago, and since there is no
drainage, that in the next three weeks, these problems will be addressed.
Jane Sullwold stated that they have a nine hole event to be played on the north course
in October, and she was informed by Commissioner Saxton that the event coordinator
is aware of it and is working on a solution.
Commissioner Saxton made a motion to approve the proposal and Commissioner
Carlson seconded, and the motion passed unanimously.
5-D 2019 Corica Proposed South Course Resident Rates
Ken Campbell presented proposed a resident rate increase for the south course. Per
Exhibit #1
Commissioner Saxton made a motion and Chair Downing seconded the motion. The
motion passed 3-1, Commissioner Taylor did not vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
8.
WRITTEN COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - July 9, 2019
Facility and Renovation Report by Greenway
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:45 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes-Monday - April 29, 2019",GolfCommission/2019-04-29.pdf
GolfCommission,2019-08-13,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, August 13, 2019
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:30 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Claire Loud, Commissioner Peter Pizzino, and Commissioner
Ron Carlson
Absent:
None
Staff:
Greenway Golf Marc Logan and Brett Morrison, Recreation
and Parks Director Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
Minutes of 4-29-19 were approved unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
Chair Ed Downing welcomed the new commissioners. He stated that he and
Commissioner Pizzino attended the Sunshine Ordinance training at City Hall which
included information on the Brown Act. He informed the commission that if three of
the commissioners communicate via email regarding a subject that may be included in
a commission meeting, that is considered a meeting and cannot be done. The same
applies to social functions.
Also, if a person makes a comment at a meeting regarding a subject not on the
agenda, they cannot respond. Amy Wooldridge stated that if the commission would
like to discuss, they can put it as an agenda item for the next meeting. Chair Downing
also stated that he would be willing to update the Golf Commission booklet that each
commissioner receives at time of joining.
4
WRITTEN/ORAL REPORTS
1
Golf Commission Minutes - -Tuesday, August 13, 2019",GolfCommission/2019-08-13.pdf
GolfCommission,2019-08-13,2,"4-A
Beautification Program and Junior Golf Club
Connie Wendling asked about pots of roses in the breezeway and patio. Marc Logan
stated that they are looking to install some planters but are still determining what types
of plants.
She mentioned that the Junior Golf Club had a successful year and their last
Wednesday tournament will be held tomorrow. She also stated that there were no
complaints regarding the layout of the north course, regarding having to replay holes.
The East Bay Junior Golf Tournament was held which included 131 players from
around the area. Their Club championship was held in August on the south course.
Scholarships will be given out in September.
The Jack Clark will be held on Wednesday, September 18 on the south course.
She thanked Greenway Golf and the shop for all their assistance for the season and
also thanked Jim's for their Friday lunches.
4-B
Golf Complex Restaurant Report, Jim's on the Course
See 7-B
5
AGENDA ITEMS
5-A
Review and Comment on Event Center Landscape Plan and
Furnishings/Fixtures
Amy Wooldridge stated that Tom was given 60 days from the signing of the second
amendment to provide the Event Center Landscape Plan and Furnishings/Fixtures
which he complied to. Ms. Wooldridge went over the attachment that was provided for
discussion. Commissioner Carlson made a motion to approve the plans and was
seconded by Commissioner Saxton, and the motion passed unanimously.
5-B
Update on South Course Cart Path Completion
Marc Logan stated that the cart path work was originally going to start today, but the
subcontractor had another job, and is looking to reschedule, but since the course is
booked two weeks out, there is a challenge in coordinating the job. As soon as there is
a confirmed date, he will update accordingly.
5-C
Update on Clubhouse Exterior and Restrooms
Marc Logan stated that he unable to give them a timeline for the clubhouse exterior
and restrooms project, due to several factors, one being finances and also the time
involved, and they still have to get the final review from the City, which their architect is
finalizing. The project will be mostly cosmetic and also to bring it up to ADA standards,
and the design of the interior is not completely determined.
2
Golf Commission Minutes - -Tuesday, August 13, 2019",GolfCommission/2019-08-13.pdf
GolfCommission,2019-08-13,3,"6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
7-A
Greenway Report
Marc Logan stated that the soil import for the north course is about 50% complete, and
are starting to shape the 7th hole, and is hoping to have holes 7 and 8 shaped by the
end of September. They are about 50% of the way through the green subgrade prep
ready for drainage and will be prepping the cart path subgrade next week for the first
18 inches of base rock. They are looking to put grass down beginning in October, and
will start on hole no 3, to enhance the view of our neighbors, this area will be sodded.
Mr. Logan is requesting to move the fence back behind old hole no. 9, resulting in a 5-
hole loop, after the juniors complete their summer schedule, and the golf commission
agreed.
Mr. Logan stated that the final fire alarm permit has been issued and posted
accordingly.
Brett Morrison stated that the recent Ladies Invitational was a success and several
golfers commented on the condition of the golf course and how well run the event was.
Recently, the San Francisco Samoan golf club played and were quite happy with the
course also and again, how well the event was run.
The golf complex has ordered a mobility cart called Paragolfer to promote wheelchair
users and others with impaired mobility the opportunity to play golf at Corica. It is an
all-terrain three-wheeled cart designed for disabled golfers that allows them to
automatically adjust into a safe standing position with secure footing to hit golf shots.
Full replacement of older practice balls with new Callaway Strata practice balls has
been completed.
South course reviews have been extremely positive with the highest marks for greens,
with some limited lower ratings about bunkers, paths and pace, but the overall total
percentages are still rated within desired standards for volume of play on the course.
7-B
Jim's on the Course Report
Dimitri Geanekos stated that their customer base, which includes both golfers and
non-golfers has increased 17% over the last year and have had positive feedback from
recent events with the Ladies Invitational being the most recent. TV's are being
replaced in both the restaurant and the bar. They are in the process of implementing
an app for golfers to order and pay directly from their cell phone. An extra register will
be added to avoid lines and to improve efficiency.
3
Golf Commission Minutes - -Tuesday, August 13, 2019",GolfCommission/2019-08-13.pdf
GolfCommission,2019-08-13,4,"Amy Wooldridge stated that the event center is built and in Germany, and the only
thing pending is the permit from Alameda County Environmental Health, which was a
surprise, as the City's building official did not believe it was needed as the landfill was
closed for 60 years, and they were informed back in February that this was required.
This was submitted back in June, and they just received the response today from the
County, which included several items that need to be responded to, so no timeline is
available for the issuance of the permit.
7-C
Update on Parking Lot Construction
Amy Wooldridge stated the parking lot plan has been approved and permit has been
issued. The utility plan is at 95%, and Marc is reviewing it for final comment, and they
will be meeting later this week, and then will be submitted for the permit, which should
be issued quickly. An EBMUD water meter is not required, based on state codes
determined by the Fire Chief, so fire sprinklers were waived for the event center. A
new water and sewer lines will be installed along Clubhouse Memorial Road, and Marc
is doing a joint trench on the north course side of that road. This will be a joint effort
as the City will provide the materials and Greenway will provide the labor. The fire
hydrants will be moved to a more central location.
The parking lot has a $500,000 budget, with $40,000 being spent for design and
expect to spend another $20,000 to $30,000 for project management and inspections.
Amy is proposing to do the parking lot in 2 phases, the first phase would be done in
the fall of 2019, with the area around the driving range and the teaching facility. They
are hoping to have enough money to do solar lighting.
8.
WRITTEN COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - September 10, 2019
Greenway Report
Jim's on the Course Report
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 8:22 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Tuesday, August 13, 2019",GolfCommission/2019-08-13.pdf
GolfCommission,2019-11-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, November 12, , 2019
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:31 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Claire Loud, and Commissioner Ron Carlson
Absent:
Commissioner Pete Pizzino
Staff:
Greenway Golf Ken Campbell, Recreation and Parks Director
Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
Minutes of August 13, 2019 were approved unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Beautification Program and Junior Golf Club
Connie Wendling stated that the applications for 2020 have been sent out and are
available around the golf complex as well as the Recreation and Park Dept.
All available scholarship funds totally about $22,000 were distributed as well as a $300
service award in memory of Norma Arnerich and Jack Clark.
The Jack Clark tournament for 2020 has been set for Monday, October 6 on the south
course and are looking for sponsors to assist.
1
Golf Commission Minutes - -Tuesday, November 12, 2019",GolfCommission/2019-11-12.pdf
GolfCommission,2019-11-12,2,"Josh McCarthy, a former Alameda Junior member, was featured in the NCGA
magazine after he won the 116th annual NCGA Match Play Championship at Spyglass
5
AGENDA ITEMS
5-A
Review and Recommend North Course Closure Plan
Ken Campbell stated that they are requesting approval to close the remaining holes on
the north course to allow the construction team to continue into the
back nine holes without pause so in Spring of 2020 work could begin on shaping as
the soil is expected to be in place. This will then allow for more immediate work on
irrigation, drainage and sand capping and grassing. The objective is to attempt to
lessen the overall impact from the past, and possible future rains and therefore allow
players a better opportunity to enjoy a fully remodeled golf course in an overall shorter
time frame.
Amy Wooldridge stated that the City Attorney determined that this step would need to
be approved by City Council as the lease states that nine holes need to remain open
at all times.
Commissioner Carlson made a motion to approve and Commissioner Loud seconded
the motion to approve the closure of the remaining holes. The motion passed
unanimously.
5-B
Corica Park Junior Golf Presentation by Greenway Golf
Ken Campbell stated that Corica Park, in addition to the junior golf program, offers
junior camps, with assistance from Eric Jones Golf and his instructor. Free junior
clinics will be held on Saturdays, as well as several Junior Camps with limited size
capability at a cost of $199 per junior.
5-C
Discuss Updated Golf Commission Manual
Discussion ensued regarding the changes made.
5-D
Nominate and Vote on Chair/Vice-Chair
Commissioner Carlson made to a motion to table this item until the next meeting to
have a full commission attendance, the motion was seconded by Commissioner Loud
and passed unanimously.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
2
Golf Commission Minutes - Tuesday, November 12, 2019",GolfCommission/2019-11-12.pdf
GolfCommission,2019-11-12,3,"7.
OLD BUSINESS
7-A
Greenway Report
South Course Cart Paths - Work on the final finish of the South Course cart paths was
started but didn't get completed. The top layer of material was added to 3 of the holes
but due to rain work was stopped and the adhesive bond couldn't be applied. Plans to
restart the project have been delayed due to ongoing schedule of golf events. Two
consecutive weekdays, and dry weather, are needed to reschedule the crew and to
complete the required work. Will be watching weather and events to see when this
project can be completed.
Paragolfer Mobility Device - The new mobility cart called Paragolfer has arrived. Key
staff recently completed orientation and training on this new all-terrain three-wheeled
cart designed for disabled golfers. The paragolfer will now be available for use on the
South, par 3 or range.
Alameda Stand Up & Play Chapter - Stuart James of the Alameda Center for
Independent Living has agreed to Chair the new Alameda chapter of ""Stand Up and
Play"". The mission of this new nonprofit organization will be to raise funds to purchase
additional mobility carts and to promote golf at Corica Park for wheelchair users and
others with impaired mobility.
Partnership on Retail Shop/LinkSoul -LinkSoul and Greenway have agreed to modify
the retail partnership, and to have Greenway resume the shop retail management
effective January 1, 2020. LinkSoul and Greenway have enjoyed a very good
relationship and proud to have developed a shop unlike others with lifestyle offerings
and unique fixtures. This decision was mutual between the parties as we all believed it
is best for Corica Park to further expand the price points and offerings, which moving
forward will include additional brands like Travis Mathews, Nike, Imperial, Under
Armour and others. LinkSoul will continue to be a featured apparel partner. Apparel
inventories will be lower for the first few slower months of year while plans to restock
are in place for spring.
On Course Restrooms - The restroom on the_13th hole has been moved to hole #15
due to a request from the Alameda Women's Golf Club. This took several weeks as an
area had to be modified some to accommodate as the restroom requires access by a
truck which limits options on its location.
New Point of Sale System - Plans are being finalized for a change in the Club's point
of sale system. The new system is designed to allow faster check-ins as well as self-
kiosk check-in and has features that allow players to more easily pair up when making
online bookings and to better track their history to offer rewards. Implementation
schedule is not yet set but expected to be around the first of year.
3
Golf Commission Minutes - Tuesday, November 12, 2019",GolfCommission/2019-11-12.pdf
GolfCommission,2019-11-12,4,"Amy Wooldridge stated that the plans for the parking lot and utilities are complete and
need to be signed off by Public Works, and then will be passed off to Marc to schedule
the installation of the utilities and simultaneously, the documents will be prepared to go
out for bid for the paving, which is about a three month process.
7-B
Jim's on the Course Report
Tom Geanekos stated that he has been working with the County's requirement for a
geotechnical sample, which the City Building department did not require, which is the
reason they were going to install a two foot thick concrete pad. Amy Wooldridge said
she has been trying to work with Cal Recycle and has had no response, so she is
going to Assembly member Bonta and Supervisor Wilma Chan for assistance.
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - January 14, 2020
Greenway Report
Jim's on the Course Report
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:48 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, November 12, 2019",GolfCommission/2019-11-12.pdf
GolfCommission,2020-01-14,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 14, 2020
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:35 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Chair Ed Downing, Vice-Chair Cheryl Saxton, Commissioner
Claire Loud, Commissioner Ron Carlson and Commissioner
Pete Pizzino
Absent:
None
Staff:
Greenway Golf Ken Campbell, Recreation and Parks Director
Amy Wooldridge
Also Present:
None
1-B
APPROVAL OF MINUTES
Minutes of November 12, 2019 were approved unanimously
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A
Beautification Program and Junior Golf Club
Connie Wendling stated the season would start around June 8, after school is out
5
AGENDA ITEMS
5-A
Nominate and Vote on Commission Chair and Vice-Chair
1
Golf Commission Minutes - Tuesday, January 14, 2020",GolfCommission/2020-01-14.pdf
GolfCommission,2020-01-14,2,"Commissioner Carlson nominated Ed Downing for Chair and was seconded by
Commissioner Loud, motion passed unanimously.
Chair Downing nominated Cheryl Saxton for Vice Chair, seconded by Commissioner
Carlson, motion passed unanimously
6
OLD BUSINESS
6-A
Facility and Renovation Report by Greenway Golf
New Point of Sale System - The club has selected a new point of sale management
system. It is designed to allow faster check-ins as well as self-mobile check-in and has
features that allow players to more easily pair up when making online bookings and to
better track their history to offer rewards. Implementation schedule is set to be in place
by early March.
Water Leak in Front of Jim's - There was some thought to address this at the same
time as the new water line to event center, however, the leak is such that it warrants
repair so Public Works is fixing tomorrow.
South Course Cart Paths - Greenway is looking in to purchasing the machine
necessary to complete the finishing and sealing work of the cart paths. This will allow
the crew to do in-house versus trying to contract it out. As for timing, it requires 3-4
days of dry weather and requires 9-holes to close during the work. As the course is
fairly full everyday all year, it is presenting challenges to closing 9-holes for 3
consecutive days. Marc is evaluating options and once we have more information, I
will report on it.
Retail Shop - Effective January 1, 2020 Linksoul is no longer the retailer of Corica
Park. As the Club prepared for the transition it was determined it would be beneficial to
have someone local to manage the merchandise and retail. In this review we reached
an interim consulting agreement with Shawn Shelby of Alameda Golf Works to serve
as the Club's retail manager. Shawn is in process of assisting in getting new
merchandise in shop and expects to have the apparel, logo wear and additional items
arriving over the next 30-days with more in Spring. Greenway is excited to work with
Shawn and see how we can best utilize his local experiences to best serve the retail
desires of the community and players.
North Project Update -
Front 9 on the north is shaped and 90% of the drainage installed. Front 9 golf
sprinklers are in, finishing off small/medium size sprinklers. #9 Tee and green are
grassed. Sand cap complete on hole 9 and as weather permits will continue.
Plan to sprig (grass) all front 9 holes in May if weather permits.
2
Golf Commission Minutes - -Tuesday, January 14, 2020",GolfCommission/2020-01-14.pdf
GolfCommission,2020-01-14,3,"Clubhouse Exterior/Restroom Plans Update - As work and primary focus of resources
and capital continues on the North Project, Greenway is further evaluating plans so we
can develop a projected timeline.
New waterline to clubhouse and reworking of sidewalks- This work is tentatively
scheduled to begin the last week of January, weather permitting. The new water line
will come from Island Drive up North #1 and through parking lot. Sidewalks will be
overlayed with granite tiles in conjunction with this.
6-B
Jim's on the Course Restaurant Report
Dimitri Geanekos stated that under the advice of their attorney, he is unable to speak
on the Event Center at this time.
Mr. Geanekos stated that their numbers are up over the same period last year, due to
the nicer weather as last year was quite wet.
He also stated that one of their beverage carts is out of service at this time, and was
asked what hours the carts are out, and he stated that the hours are 9:00 to 4:00 daily.
6-C
Recreation and Parks Director Report
Amy Wooldridge stated that they are starting the bid process soon for the parking lot,
which is a 2 to 3 month process, so they are aiming for April or May. The actual work
is only a few weeks, and they are writing into the bid that there will always be lanes
open. She stated that the bid process is being handled by the Public Works
department. The front section closest to the clubhouse will be repaved first as well as
putting in storm drains, and the back section will be done in conjunction with the street
paving program in the summer of 2020, as there is no major work needed on that
section. She stated that they are looking to put in solar lighting and is working with
Public Works regarding this item, and also, depends on budgeting.
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - March 10, 2020
Greenway Report
Jim's on the Course Report
Recreation and Parks Director Report
10.
ANNOUNCEMENTSIADJOURNMENT
3
Golf Commission Minutes - -Tuesday, January 14, 2020",GolfCommission/2020-01-14.pdf
GolfCommission,2020-01-14,4,"The meeting was adjourned at approximately 7:20 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Tuesday, January 14, 2020",GolfCommission/2020-01-14.pdf
GolfCommission,2020-03-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, March 10, 2020
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:35 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
ROLL CALL
Present:
Chair Ed Downing, Commissioner Claire Loud, Commissioner
Ron Carlson and Commissioner Pete Pizzino
Absent:
Vice-Chair Cheryl Saxton
Staff:
Greenway Golf Brett Morrison and Umesh Patel, Recreation
and Parks Director Amy Wooldridge
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of January 14, 2020 were approved unanimously
3
ORAL COMMUNICATIONS
Tony Corica stated that the Friends of the Park tournament is coming up on May 29,
with profits going to Alameda's park recreational opportunities.
4
COMMISSION COMMUNICATIONS
None
5
WRITTEN/ORAL REPORTS
4-A
Beautification Program and Junior Golf Club
Connie Wendling stated that they are preparing their schedule for the upcoming
season, as well as coordinating volunteers to keep up pace of play. It will start the
week after school ends.
East Bay Juniors is scheduled for July 7 and 8 with tee times starting at 7 AM.
The Jack Clark tournament will be held on Friday, October 16, and will be a shotgun
and a scramble
1
Golf Commission Minutes - -Tuesday, March 10, 2020",GolfCommission/2020-03-10.pdf
GolfCommission,2020-03-10,2,"6
AGENDA ITEMS
7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
Umesh Patel introduced himself to the commission and stated that the has been an
Alameda resident for 21 years, and his two boys grew up in the junior program at
Corica. In early December, he became a partner in Greenway as an investor, and felt
this was a great property. Since that time, they have been working on a vision for the
future of the golf complex. One of the items he will be working on in the near future
are the bathrooms. He stated that we will have one of the greenest golf courses
around, having using virtually no water as opposed to 150,000 million gallons
potentially. The first priority is to have nine holes on the north open by the end of this
year. Equipment has been ordered for purchase to complete the cart paths on the
south course, but will probably not be done until the end of the summer.
Golf Cart GPS System Updates - Yamaha is releasing new updates to GPS system
that includes: Bluetooth speaker connection (will be able to connect phone music,
prior devices will disconnect each day) plus new tournament module with stroke
play, scramble and best ball scoring with live leaderboards, etc. For now scoring is
just for cart GPS, future updates are to include phone app scoring. Will be updating
carts within the coming weeks.
NCAA Div. 2 Golf Tournament - Hosted by Cal State East Bay
Women's event was held last week Mar 3rd & 4th - 18 college teams participated,
Ca State San Marcos won with team score of 597
Cal State East Bay girls finished 10th
Men's event to be held Mar 16th & 17th - 18 teams expected.
Update POS System - Preparing to install new point of sale management system at
another Greenway property prior to install consideration at Corica. We will
look to revisit the system for Corica later in the year after reviews at the other
facility are conducted.
Tree Storm Damage - Mother nature threw 70 mph winds and king tides at us
which raised the water table. The result was 27 trees down. 22 on North, others near
Mif and periphery. none on south. One car was damaged. Diverted project team, cost
over $75k. Impacted maintenance and construction team schedules even though we
brought in specialized crew to help.
7-B
Jim's on the Course Restaurant Report
Demetri from Jim's will be installing a new air conditioning/heating unit.
7-C
Recreation and Parks Director Report
2
Golf Commission Minutes - -Tuesday, March 10, 2020",GolfCommission/2020-03-10.pdf
GolfCommission,2020-03-10,3,"Amy Wooldridge stated that AMP (Alameda Municipal Power) is proposing a solar
panel project on Doolittle Drive, and will be on a future planning board agenda. The
panels will be non-glare not to disrupt golfers, as Greenway was concerned, as well as
the Oakland Airport.
Amy has been discussing with Greenway the demolition of the north course snack
shack, and is the responsibility of the City, Greenway agreed to take it down and the
City will cover the cost.
Clubhouse water line and fire line - Meetings with City Engineer, Amy and inspectors
have confirmed plan and specs. The fire inspector requires 10 days notice before the
project can start. City will authorize start as soon as Jim's confirms they are ready with
a temporary water solution they've developed. The project is expected to last about
two weeks.
Regarding the parking lot, bids were published last week, with the opening for bids on
March 24, and Marc is working to make sure that the utilities are done. They are
hoping to get this to the City Council by the third Tuesday in April, and potentially start
in May, as it is only a one to two week project.
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - May 12, 2020
Greenway Report
Jim's on the Course Report
Recreation and Parks Director Report
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:40 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, March 10, 2020",GolfCommission/2020-03-10.pdf
GolfCommission,2020-05-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, May 12, 2020
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:45 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Vice-Chair Cheryl
Saxton, Commissioner Claire Loud, Commissioner Ron
Carlson and Commissioner Pete Pizzino
Absent:
None
Staff:
(Via teleconference) Greenway Golf Joe VanWinkle, Brett
Morrison, Recreation and Parks Director Amy Wooldridge
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of March 10, 2020 were approved with two abstentions
3
ORAL COMMUNICATIONS
Chair Downing made to motion to move Non-Agenda Public Comment to end of
meeting, Vice Chair Saxton seconded, and the motion passed unanimously.
4
COMMISSION COMMUNICATIONS
None
5
WRITTEN/ORAL REPORTS
4-A
Beautification Program and Junior Golf Club
None
6
AGENDA ITEMS
7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
1
Golf Commission Minutes - Tuesday, May 12, 2020",GolfCommission/2020-05-12.pdf
GolfCommission,2020-05-12,2,"See Exhibit ""A""
Commissioner Saxton asked about an update on the carts paths on the south course,
and Mr. VanWinkle stated there is no update at this time.
Chair Downing asked about the GPS on the carts, and Mr. VanWinkle responded due
to single rider carts being just ADA, the GPS had been turned off for Geofences. He
was then asked about the plastic cups in the hole, and stated that it is placed per
COVID-19 guidelines.
7-B
Jim's on the Course Restaurant Report
Tom Geanekos stated that the restaurant had been closed, but is now open for
takeout and are following the county guidelines. A new ordering system is being
implemented, where customers will be able to see the menu and also order on their
cellphones, as well as pay. A text will be received when their order is ready. Also,
contactless pay inside has been implemented as well.
7-C
Recreation and Parks Director Report
Amy Woodridge stated her appreciation to both Greenway Golf and Jim's on the
Course regarding the safety of the golfers.
Ms. Wooldridge stated that the bids for the parking lot project were received, and there
was a bid that was within budget, but they are discussing with Greenway Golf
regarding possibly increasing the scope for drainage and asphalt. A determination will
be made in the next couple of weeks whether the scope can be increased. If they
move forward with the bid, it would go to Council in June, with construction following
after, and construction would be short.
8.
ORAL COMMUNICATIONS
Mayor Ezzy Ashcraft shared her appreciation during the shelter in place, and also
thanked Amy Wooldridge for her role in the emergency operations center.
9.
ITEMS FOR NEXT MEETING'S AGENDA - July 14, 2020
Greenway Report
Jim's on the Course Report
Recreation and Parks Director Report
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:15 p.m.
2
Golf Commission Minutes - -Tuesday, May 12, 2020",GolfCommission/2020-05-12.pdf
GolfCommission,2020-05-12,3,"The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - -Tuesday, May 12, 2020",GolfCommission/2020-05-12.pdf
GolfCommission,2020-05-12,4,"EXHIBIT ""A""
Greenway Update March:
Key Personnel Changes - Ken Campbell has left Greenway. Joe Van Winkle
has assumed the COO role.
Additional support roles have been established for finance and human resources.
People Matter - one of first hires was our human resources and payroll manager,
Cheri Corfey.
25 years in Alameda and president elect of the Chamber of Commerce
Helping us reconnect locally - the Welcome sign from SpeedPro is a great
example
THANK YOU!
Marc and Umesh for the opportunity to help bring Corica Park back online
To the Golfers for your continued patience and support and adherence to the
guidance
Parking every other space - would you believe it?
To our employees - who have come together to re-open
To the City for your wonderful collaboration - Thanks Amy, Eric, Scott, Sarah,
To George Kelley and the GCOA for leading the way with Park n Play
To the Commission for your support and preview assessment
To the Founders for being guinea pigs - giving us the opportunity to warm up the
staff
To Jim's for opening with Beverage cart (we closed water) and take out!
To the clubs - especially the women's club for developing and testing processes
to help enable us to re-open
To Jane Sullwold for her advice and support
Safety First @ Corica Park
Appointment of Chief Safety Officer, Jason Cook.
Leveraged experience with safety protocols during shut down.
Adapted and expanded safety from minimal maintenance staff to include golf
operations.
Greeting at the Gate - Proactive screening and education of symptoms
Priority and Scaling of services - see CoricaPark.com for further
One Way lanes parking, at range, clubhouse
Golf Operations Update:
Developed ""the onion model"" with core and layers. Throttles and gates are the
levers to keep Golf Open
South and Range open
Other areas and services deferred for now
Website Updated
Status of opening with Covid-19 procedures built upon",GolfCommission/2020-05-12.pdf
GolfCommission,2020-05-12,5,"quality playing surface when the course re-opened.
The greens will get faster.
Construction Update",GolfCommission/2020-05-12.pdf
GolfCommission,2020-05-12,6,"North Course - The impacts of Covid - -19 shut down have dramatically reduced work
productivity on the north course construction project. It is unlikely that the front nine of
the north course will be able to open in 2020 given the required suspension of work
from the shelter in place order. Also, the supply chain for materials and soil import has
been heavily interrupted and will take time to come back to normal.
Sand capping of holes 1 thru 6 and 9 is complete
All drainage and the golf sprinkler installation on the sand capped holes is
complete.
Cart path tie-in on holes 5 and 3 are currently being worked on
Cart path subgrade cleanup will start the 18th of May ready for curbing
The plan is to start grassing the first 7 holes of the north in June, subject to
weather, supply chain and ramp up of team.
No work has been undertaken on the back 9 holes over the last 8 weeks as we
secured the construction site per health order. Supply chain for soil has also
been impacted. It is unlikely that soil import will restart on the back 9 holes until
late June.
Other Construction -
ADA ramp at pro-shop has been completed. Note the granite walkway which is
intended for entry and clubhouse surround.
Work is expected to begin on the second ramp near Jim's next.
State regulatory requirements required reduced staff over the shutdown period.
We submitted a safety protocol in line with recently published county and OSHA
requirements.
This week received City approval submission and we plan to restart construction.
However, it will take weeks to ramp to full staff.
Utilities for clubhouse including a new water line and fire line are a priority, along
with remodel of bathrooms.
City and Greenway have been meeting to address plans for new Sewer and
Parking Lot enhanced drainage and resurfacing and painting.",GolfCommission/2020-05-12.pdf
GolfCommission,2020-07-14,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, July 14, 2020
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:32 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Vice-Chair Cheryl
Saxton, Commissioner Claire Loud, Commissioner Ron
Carlson and Commissioner Pete Pizzino
Absent:
None
Staff:
(Via teleconference) Greenway Golf Umesh Patel, Recreation
and Parks Director Amy Wooldridge
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of May 12, 2020 were approved unanimously
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
None
5
WRITTEN/ORAL REPORTS
4-A
Beautification Program and Junior Golf Club
Connie Wendling communicated through Chair Downing that Junior Golf has started
and will be playing every Wednesday. Elizabeth Scholtes is the liaison between junior
golf and Greenway Golf. She also expressed her gratitude to Greenway Golf for the
support.
Chair Downing also communicated that Nancy Wehr has passed away. She and her
husband, Bill had long been supporters of Junior Golf.
6
AGENDA ITEMS
1
Golf Commission Minutes - -Tuesday, July 14, 2020",GolfCommission/2020-07-14.pdf
GolfCommission,2020-07-14,2,"7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
Umesh Patel of Greenway Golf stated that the junior tournament last Wednesday had
been named in Nancy's honor.
Mr. Patel stated that there is a lot of progress on the first seven holes of the north
course which includes sodding. Water has been used at a minimum. In late July, they
will begin shaping eight and nine and that will hopefully be sodded before the end of
September. Time was lost between March 17 and May 7 due to the pandemic.
Supply chains have been disrupted also, so the hope to have 9 holes open by the end
of the year is not realistic anymore. Drainage and piping is continuing to be replaced.
At this time, Mr. Patel stated that tentatively at the end of 2021, the first nine holes will
be ready, with the hope that all 18 holes would be open by the end of 2022. He stated
that messaging to the golf commission and the public will be done conservatively.
Commissioner Loud expressed her concern over the fact that hot water is not working
in the bathrooms. Mr. Patel will look into it and respond back. Chair Downing asked
about renovation of the clubhouse, and Mr. Patel stated that it's on the back burner
this year, but not next year. The bathrooms will be renovated prior to the clubhouse,
were hoping to have them done sooner, but shutdown during the pandemic set that
back.
Mr. Patel addressed the safety issue, and have gone back to alternate stalls on the
range, based on Alameda County numbers, and also gone back to 10 minute tee
times on the Mif, as well as closing the back practice green to the general public. Tee
times on the south will stay at 11-minute intervals as well as single rider carts. The pro
shop is still not accessible inside. Staff at the driving range has increased to pick up
and sanitize the baskets and the machine. Signage on the new ball machine will be
placed explaining that at this time, it is to be used only the teaching pros.
Mr. Patel explained that we are trying to stay ahead of any new mandates by either the
City or the County regarding Covid-19, and we're grateful for one of the businesses
that is allowed to be open.
Mr. Patel stated that Joe VanWinkle has returned to retired life, and resigned last
week. Vinny has become the senior superintendent, Jason Cook is the facilities
manager, Pedro Oviedo has been assigned the range and the Par-3, Brett Morrison
will be responsible for the pro shop and the tee sheet, Cheri Corfey the HR Manager
and Todd Lee, our finance director.
Mr. Patel stated that there have been movies shown on Friday nights in the parking lot,
through the assistance of Alameda Theater.
Chair Downing asked about the future of teaching and growing golf, and Mr. Patel
stated there have been discussions with current instructors regarding how to bring
2
Golf Commission Minutes -Tuesday, - July 14, 2020",GolfCommission/2020-07-14.pdf
GolfCommission,2020-07-14,3,"young golfers in, as well as discussions with the junior golf board. The goal is to use
the later part of the afternoon to allow juniors and other golfers of any age to allow
them to play only three holes with an instructor.
7-B
Jim's on the Course Restaurant Report
Amy Wooldridge stated that Jim's on the Course had reopened the outdoor patio, but
then had to close last Saturday due to Alameda County being added to the State's
watchlist. The restaurant is still open for takeout at this time.
7-C
Recreation and Parks Director Report
Amy Wooldridge stated that they are moving forward with an agreement amendment
with Jim's on the Course which will go to City Council on September 15. Once it's
published to the public, it will be discussed at the September 8 Golf Commission for
their feedback to be brought to the Council.
Last Tuesday, City Council awarded the parking lot repair project to Redgwick
Construction, and are now coordinating with Greenway and the City Manager, working
on the required utilities to get the best possible product. The funds were set aside in
2018-2019 from citywide projects in the Capital Improvement budget, not the golf
fund.. Amy was asked when the project would start, and she stated that she would let
them know when she finds out.
8.
ORAL COMMUNICATIONS
A moment of silence was held in honor of Nancy Wehr prior to adjournment
9.
ITEMS FOR NEXT MEETING'S AGENDA - September 8, 2020
Greenway Report
Jim's on the Course Report
Recreation and Parks Director Report
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:10 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes-Tuesday, - July 14, 2020",GolfCommission/2020-07-14.pdf
GolfCommission,2020-10-13,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, October 13, 2020
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:32 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Commissioner Claire
Loud, Commissioner Ron Carlson and Commissioner Pete
Pizzino and Commissioner Ben Finkenbinder
Absent:
None
Staff:
(Via teleconference) Greenway Golf Umesh Patel, Recreation
and Parks Director Amy Wooldridge
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of July 14, 2020 were approved unanimously
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Ed Downing and Amy Wooldridge both expressed their appreciation to Cheryl Saxton
for her service on the golf commission. Current golf commissioners introduced
themselves to Ben Finkenbinder, the new golf commissioner.
5
WRITTEN/ORAL REPORTS
4-A
Beautification Program and Junior Golf Club
Chair Downing shared per Connie Wendling that new applications for the junior golf
club will go out in November. They currently have 100 members as well as a waiting
list. They have given out 3 scholarships in the amount of $1000 each. Currently they
have 24 scholarships available to college students. The East Bay Junior will be held in
December this year and run by the Northern California Junior Golf Assn. Ms.
Wendling expressed her appreciation to both Greenway Golf and Elisabeth Scholtes.
1
Golf Commission Minutes - Tuesday, October 13, 2020",GolfCommission/2020-10-13.pdf
GolfCommission,2020-10-13,2,"6
AGENDA ITEMS
6-A
Receive Report and Provide Feedback on the Alameda Landfill Glare
Study Report
Alan Harbottle, Senior Energy Resource Planning Analyst, Alameda Municipal
Power provided a presentation regarding the Landfill Glare Study Report
Chair Downing made a motion that the Golf Commission accept this proposal,
as it would be beneficial to the City of Alameda, and was seconded by Pete
Pizzino, the motion passed unanimously.
6-B
Alameda Golf Club and Women's Club Non-Resident Tournament Rates
Umesh Patel, Greenway Golf, stated that they had met with the board of the Alameda
Golf Club, and this item would be tabled for now, and would be discussed later next
year. Commissioner Loud stated that the Women's Club had not been contacted
regarding this, and Mr. Patel stated that the Women's Club should not have been
included in this item.
6-C
Corica Park Volunteer Program
Mr. Patel stated that he had met with Chair Downing and the 40 Players Assistants,
thanking them for their service, and to get their feedback from the players. Joe
Crespin, the players assistant lead, will be reporting directly to the Golf Commission in
the future. Chair Downing stated there is small group of volunteers that go around the
course and fill the divots on a regular basis. Chair Downing also thanked the
volunteers that run the Corica Park service clubs.
7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
Mr. Patel welcomed Ben Finkenbinder to the golf commission. He stated that a lot of
progress has been made on the North Course, with sod being place on the 6th and 7th
holes. A few greens have been seeded. Not much progress has been made on the
restrooms. During the off season, they are hoping to move forward with finishing the
cart path on the South Course. Hot water has been restored to the bathrooms. Chair
Downing asked about the timeline of opening nine holes on the North Course, and Mr.
Patel was not able to give an updated timeline at this time. Chair Downing asked
about the hiring of a golf pro, and Mr. Patel stated that they had offered a local pro the
position a few months ago, but did not accept the position. They are still looking and
will address this further next year. Mr. Patel asked the commission their feelings about
the Power Tees and the response was negative. Mr. Patel also stated that they will be
refurbishing the driving range in the next two years, and will be sandcapping it.
Commissioner Pizzino stated that some of the mats have not been replaced and also
2
Golf Commission Minutes - -Tuesday, October 13, 2020",GolfCommission/2020-10-13.pdf
GolfCommission,2020-10-13,3,"the possibility of larger mats for the teeing areas on the Mif Par 3. Mr. Patel stated he
would report back regarding this at the next meeting. Commissioner Carlson asked
about financials, and Mr. Patel stated that due to the change in management and that
the annual report had not been prepared earlier in the year.
Mr. Patel stated that a few weeks ago Commissioner Carlson had requested to go out
on the course and check the pin placements, and this request was denied. Mr. Patel
stated that he felt his team, that in total have over 50 years of experience, are
following the correct protocol and pins are changed daily by a predetermined plan, and
he has faith in his staff.
7-B
Jim's on the Course Restaurant Report
Tom Geanekos welcomed the new golf commissioner and introduced himself to Mr.
Finkenbinder. Mr. Geanekos stated that their staff is complying to the county
mandates for Covid-19, and had read news today that in the week of October 19, they
will be able to open inside at 25% capacity. They've been able to hold on to a majority
of their employees. The air conditioning system had been changed in the last few
months. Commissioner Loud asked about the event center, and Amy Wooldridge
stated that they are still not able to discuss at this time.
7-C
Recreation and Parks Director Report
Amy Wooldridge stated that the parking lot project is not yet complete, as the striping
will be coming, and will be done in pieces, not to impact parking during the day.
Redgwick has been put on notice regarding the lot as the City is not happy with the
results, so the slurry will be completed again. They believe that it needed a second
day to cure, so they will slurry again and allow a second day to cure.
8.
ORAL COMMUNICATIONS
9.
ITEMS FOR NEXT MEETING'S AGENDA - November 10, 2020
Greenway Report
Jim's on the Course Report
Recreation and Parks Director Report
10.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:55 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, October 13, 2020",GolfCommission/2020-10-13.pdf
GolfCommission,2020-11-10,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, November 10, 2020
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:32 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Commissioner Claire
Loud, Commissioner Ron Carlson and Commissioner Pete
Pizzino and Commissioner Ben Finkenbinder
Absent:
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of October 13, 2020 were approved unanimously
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
5
WRITTEN/ORAL REPORTS
4-A
Beautification Program and Junior Golf Club
Chair Downing shared per Connie Wendling stated that Greenway will allow junior
tournaments in 2021 will be played on the south course and, if any holes open on the
north course, also. Solicitation letters have been sent requesting assistance. Golf
Genius will be used for tournaments. Applications have been sent to juniors to join the
program.
1
Golf Commission Minutes - Tuesday, November 10, 2020",GolfCommission/2020-11-10.pdf
GolfCommission,2020-11-10,2,"6
AGENDA ITEMS
6-A
Nominate and Vote on Vice-Chair
Chair Ed Downing nominated Commissioner Claire Loud for Vice-Chair, was
seconded by Pete Pizzino, the motion passed unanimously.
6-B
Corica Park Volunteer Program - Presentation from Joe Crespin
Joe Crespin, players assistance representative, stated that they are now at full
capacity, with 36 active members and 6 relief members. Pace of play can be
addressed more efficiently, and they will be implementing, they are going to hover at
the 11th hole to encourage waving golfers up, especially when the 12th hole is cart path
only to prevent backups. New radios are needed, or old radios repaired as it's difficult
to contact the pro shop and rovers. He stated that a permanent structure, possibly a
small shack, would be helpful at the first tee, stating problems with the wind and
upcoming inclement weather.
The duties of the players assistant are as follows:
First tee host is to make sure groups are teeing off at the correct time. Also
responsible for keeping track of when the first ball of the group is struck, and when
they come off the ninth hole, listing a turn time and when they leave 18, the finishing
time. Also responsible for watching the common areas, including the putting green,
that masks are being worn. Rovers are on the course, making sure they are keeping
pace with the group in front of them.
7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
None
Chair Downing commented on the following items:
Article in NCGA magazine stating that Greenway has made the decision to open nine
holes of the north course next year.
Driving range new mats and removing the Power Tees, as well as the plan overall.
Status of hiring a pro/general manager per the lease agreement.
Vice-Chair Loud asked about maintenance on the Mif Albright course.
Commissioner Pizzino expressed his concern regarding the shutdown of the Power
Tees, as golfers are standing in front of the Power Tees.
Both Commissioners Carlson and Finkenbinder were concerned about the driving
range and Power Tee situation.
Chair Downing expressed his concern on the bare spots on 12 and 13 of the south
course and Commissioner Carlson stated he had asked Marc Logan about this, and
Mr. Logan stated that he is working with the superintendent regarding this
Commissioner Finkenbinder asked about reopening of the golf shop.
2
Golf Commission Minutes - Tuesday, November 10, 2020",GolfCommission/2020-11-10.pdf
GolfCommission,2020-11-10,3,"7-B
Jim's on the Course Restaurant Report
Tom Geanekos stated that the restaurant was able to open indoors at 25% capacity,
and a possibility that Alameda County will shut down indoor dining again. Umbrellas
have been replaced due to wind damage. Chair Downing asked about the heaters,
and Tom stated that they should have been out.
7-C
Recreation and Parks Director Report
Amy Wooldridge stated that the parking lot project is complete. Another project in the
works is making the curb cuts at the driving range ADA compliant. The City has been
working with Greenway regarding the drainage on the parking lot, which Public Works
is researching. She stated that the lagoon levels will be lowered to allow the outfall
pipes to work properly. The City is intending to make improvements on their storm
water pump station.
8.
ITEMS FOR NEXT MEETING'S AGENDA - January 12, 2021
Golf Pro/General Manager requirement
Greenway Report
Greenway Golf Annual Report
Jim's on the Course Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned 7:13 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, November 10, 2020",GolfCommission/2020-11-10.pdf
GolfCommission,2021-01-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 12, 2021
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:32 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Commissioner Claire
Loud, Commissioner Ron Carlson and Commissioner Pete
Pizzino and Commissioner Ben Finkenbinder
Absent:
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge and Umesh Patel, Greenway Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of November 10, 2020 were approved unanimously.
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Ed Downing stated his concern for the claim that was filed and hopes it is resolved.
5
WRITTEN/ORAL REPORTS
4-A
Beautification Program and Junior Golf Club
None
6
AGENDA ITEMS
6-A
Receive Greenway Golf Annual Reports for 2019 and 2020
1
Golf Commission Minutes - Tuesday, January 12, 2021",GolfCommission/2021-01-12.pdf
GolfCommission,2021-01-12,2,"Umesh Patel of Greenway Golf presented both the 2019 and 2020 Annual
Reports.
Chair Downing asked about revenue from the dirt import and Mr. Patel stated
that his understanding per the lease was the annual report would include
revenue from golf course operations only. Chair Downing asked Ms.
Wooldridge if this was correct, and she stated that the lease just states that an
annual report be made, does not stipulate what goes in the report, and
historically it's always been related to golf operations only.
Commissioner Carlson asked about the increase in rates potentially in 2021,
and Mr. Patel stated that they are collecting data in regard to when and who
plays when, so they can work on a fee structure.
Mr. Patel stated that in 2021, Greenway will be focusing on the website and
social media more, to capture the younger golfers. The retail shop will not be
open until at least mid-year.
Mr. Patel stated that Corica Park became the home course for the JGANC
(Junior Golf Association of Northern California) and the American Junior Golf
Association will be joining us for a 2-day tournament in March, which is a
national program. The JGANC will be having a tournament in June. Juniors
are not charged the $1.00 to play. Commissioner Carlson asked what would
happen if Covid-19 hampered the playing of these tournaments, and Mr. Patel
stated that there is a clause in the contract regarding Covid19, and if, at that
time, the tournament could not be played, it would be cancelled, and any
deposits would be refunded.
Commissioner Loud asked if during the revamp of the website, if links could be
added to the existing service clubs, and Mr. Patel stated that they are definitely
looking into it.
Mr. Patel stated that the Power Tees will be gone by the end of the month, the
contract has been dissolved. Chair Downing asked about the mats at the
driving range, stating that the lease requires new mats every year, and Mr.
Patel states that new mats have been ordered.
Ms. Wooldridge stated that she pulled up the lease and a couple of sentences
state that ""Greenway shall submit to the City an annual sales and marketing
plan, and operating and capital improvement plan, including a quality control
plan for the premises. The City, which includes the commission, shall have the
right to comment upon and make suggestions with respect to the plan. The
tenant, Greenway, shall consider, but not be obligated to implement those"".
She feels that the existing plans that are being presented comply with the lease
requirements.
6-B
Greenway Update on Golf Pro/General Manager as Lease Requirement
2
Golf Commission Minutes - Tuesday, January 12, 2021",GolfCommission/2021-01-12.pdf
GolfCommission,2021-01-12,3,"Mr. Patel stated that they have speaking to three individuals that have a
minimum of three years' experience, and hope to be back in compliance in the
first half of this year.
6-C
Update on Clubhouse Improvements
Mr. Patel due to the financial hit due to Covid-19, they have been focusing on
getting the first nine holes on the north course, so no major clubhouse
improvements are anticipated in 2021.
6-D
Discussion of Driving Range Condition
Discussed in 6-A,
6-E
Greenway Update on 2021 Golf Instruction Programs
Mr. Patel stated that Greenway is looking into summer camps and other
instruction programs for 2021 and that no decisions have been made at this
time.
6-F
Update on Parking Lot Completion
Ms. Wooldridge stated that 60% of the parking lot is complete. Curb cuts will be
added at the driving range soon for ADA accessibility, Public Works is also
doing additional drainage improvements. The remainder of 40% is looking to
be completed in the summer of 2021.
6-G
Status of Golf Course Capital Improvement Reserve Fund
Ms. Wooldridge stated that per the lease amendment with Greenway in 2018,
Greenway is not required to pay into it until July 1, 2027, and at that time would
be 3% of annual gross revenues. Payments would be made until the fund
reaches $250,000 and those funds would be used for infrastructure agreed
upon by both Greenway and the City. Once the balance drops below $250,000,
those payments would start again. Jim's on the Course's agreement is .5% of
annual gross revenues, which are being paid, total to date is $18,714.91
7
OLD BUSINESS
3
Golf Commission Minutes - Tuesday, January 12, 2021",GolfCommission/2021-01-12.pdf
GolfCommission,2021-01-12,4,"Jim's on the Course Restaurant Report
Tom Geanekos stated in early December, a shelter place order was issued, and
they were required to shut down the outside dining. Overall 2020 was a horrible
year, revenues were down 60% compared to 2019. They are following the
county guidelines for Covid-19, including sanitization and temperature checks
for employees. They have added a few new items to the menu which are
somewhat popular. The pricing has not changed since 2019.
Commissioner Loud about the event center and the answer from Ms.
Wooldridge was no
7-C
Recreation and Parks Director Report
None
8.
ITEMS FOR NEXT MEETING'S AGENDA - March 9, 2021
Facility and Renovation Report by Greenway Golf
Jim's on the Course Restaurant Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:55 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, January 12, 2021",GolfCommission/2021-01-12.pdf
GolfCommission,2021-04-13,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, April 13, 2021
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:32 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Commissioner Claire
Loud, and Commissioner Pete Pizzino
Absent:
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge and Umesh Patel, Greenway Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of January 13, 2021 were approved unanimously.
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Commissioner Loud stated that the Mif is looking much better
5
WRITTEN/ORAL REPORTS
5-A
Beautification Program and Junior Golf Club
Chair Downing stated that Connie Wendling informed him that junior golf is on track
and are looking forward to upcoming tournaments and is also in need of volunteers.
6
AGENDA ITEMS
6-A
Review and Recommendation on the Greenway Golf Plan for the Old Fire
Training Tower Area.
1
Golf Commission Minutes - Tuesday, April 13, 2021",GolfCommission/2021-04-13.pdf
GolfCommission,2021-04-13,2,"Umesh Patel of Greenway Golf stated that in the last few months, Greenway
proposed to the City an idea to refurbish and renovate the fire tower. Greenway
would take possession at their own expense. A structural engineer would be
engaged as well as a hazardous materials consulting firm to check the integrity
and safety of the structure. Assuming the structure would remain, landscaping
would be installed as well as removing the fence. Also, painting would be
completed by running an art competition in the City, involving schools and the
City art commission to find designs for the four sides of the tower. Until the
initial work is complete, they would either paint or encase the tower. The intent
for the front would be to honor first responders as well as the Fire Department,
as well as other winning designs, and also incorporating Corica signage.
Amy Wooldridge stated what the process would be regarding this. First, it has
been determined that this is not a historic resource, will require Planning Board
approval, and since the tower is currently under City responsibility, and in order
to move forward, would like to get the Golf Commission's feedback, and a
Lease Amendment would need to be presented to City Council to change the
responsibility to Greenway and would require four votes by the City Council.
All Commissioners stated that they are in favor of approving the entrance and
honoring first responders, and also the history of Corica Park. Chair Downing
if
Greenway was concerned regarding the opposite site of the entrance, and Mr.
Patel stated that they would probably landscape around the fence. Chair
Downing asked if the Community of Harbor Bay has been involved, and Mr.
Patel stated that Greenway intended to cover the full cost.
Ms. Wooldridge was asked what would be involved in the Lease Amendment,
and she stated that Exhibit ""A"" would need to be modified to include that area,
as it is currently excluded in the Lease agreement.
Commissioner Pizzino made a motion for Greenway to move forward with
improving the area, Commissioner Loud seconded the motion, and the motion
passed unanimously.
7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
Mr. Patel stated that they are continuing to make progress on the North Course,
and still hope to the front nine in June and the second nine in June of next year.
They are continuing to stay on track, but the supply chain at this time is difficult,
as materials are hard to come by. Facility improvements are being made and
2
Golf Commission Minutes - Tuesday, April 13, 2021",GolfCommission/2021-04-13.pdf
GolfCommission,2021-04-13,3,"hopefully will be completed by the end of this month into the beginning of next
month.
Mr. Patel stated he understood that tee times are hard to come by, but at this
time, they do not intend to change the tee time interval, which is currently at 11
minutes, to keep in line with Covid guidelines.
Chair Downing asked about the restroom modifications regarding ADA
compliance, and Mr. Patel stated they did not go through the permit process
due to time limits, and that only cosmetic improvements are being done at this
time. He stated they have engaged an ADA Consultant to let them know what
work would need to be done moving forward. These improvements will
hopefully be done by mid-May. Commissioner Loud shared her concern
regarding accessibility of restrooms for the ladies.
Mr. Patel was asked about opening the pro shop, and, as long as the County
moves into the orange tier, that they are hoping to reopen the shop by June.
7-B
Jim's on the Course Restaurant Report
Tom Geanekos stated that normally there are no issues with one bathroom, but
with the Greenway bathrooms closed, it has been a challenge. He stated that
they are looking to update their bathrooms and possibly making them unisex.
Mr. Geanekos stated that since Covid restrictions have eased and they've been
able to open at 50% capacity which has increased business. All health code
regulations are being followed regarding staff, including wearing masks, gloves
and taking temperatures. Also, they are checking temperatures on delivery
personnel as well as wiping down the incoming boxes.
7-C
Recreation and Parks Director Report
Ms. Wooldridge stated that they have received over 25 applications for the Golf
Commission seats, and the Mayor and herself have been interviewing the top
applicants. The Mayor would make her recommendations at the first City
Council meeting in May and would appoint them at the second meeting in May,
so could have the Commission back to full capacity by June.
She stated that Public Works will be doing the slurry and seal of the back half of
the parking lot this summer.
Ms. Wooldridge wanted to clarify the roles of commission and will go over
thoroughly at the time of the new commissioners. She stated that the
commissioners are the eyes and ears of the golfers, but the financial
information for both Greenway and Jim's, they would not be privy to.
3
Golf Commission Minutes - Tuesday, April 13, 2021",GolfCommission/2021-04-13.pdf
GolfCommission,2021-04-13,4,"Chair Downing asked, if at the time there is a full commission, can they have
discussions about their roles, and Ms. Wooldridge stated that is not an option,
as since they have been appointed by the City Council, this falls under the
Brown Act, which states that no more than two commissioners may discuss any
items without being available to the public.
Commissioner Loud asked about the event center, and no discussion is
allowed.
8.
ITEMS FOR NEXT MEETING'S AGENDA - May 11, 2021
Facility and Renovation Report by Greenway Golf
Jim's on the Course Restaurant Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:05 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, April 13, 2021",GolfCommission/2021-04-13.pdf
GolfCommission,2021-06-29,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, June 29, 2021
1
CALL TO ORDER
Chair Ed Downing the called the regular meeting to order at approximately 6:32 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Commissioner Claire
Loud, Commissioner Pete Pizzino, Commissioner John Kim
and Commissioner Kaiwin Su
Absent:
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge and Umesh Patel, Greenway Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of April 13, 2021 were approved unanimously.
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Chair Downing welcomed the two new commissioners, John Kim and Kaiwin Su, and
both gave a quick background of themselves.
5
WRITTEN/ORAL REPORTS
5-A
Beautification Program and Junior Golf Club
Chair Downing shared that per Connie Wendling, signups for junior golf has been
successful, and have about 50 juniors playing on Wednesdays. Also, a volunteer has
been holding a clinic at 10:00 in the practice area, with about 10-12 taking part. For
safety reasons, the afternoon group on Wednesdays will only be playing nine holes on
the south at this time. Umesh Patel, Greenway Golf, stated that they were offered the
course after 3:00 PM at no charge, which Junior Golf agreed to, and that the players
assistant will be staffed until the golfers are finished.
1
Golf Commission Minutes - Tuesday, June 29, 2021",GolfCommission/2021-06-29.pdf
GolfCommission,2021-06-29,2,"6
AGENDA ITEMS
6-A
Discussion of Golf Commission Roles and Responsibilities
Amy Wooldridge stated that the primary role of a golf commissioner is to be
representatives of the golf community at Corica Park and to be a liaison and
advisory to City Staff and City Council. It's a place to share high level ideas and
concerns. Issues that happen on the course should be addressed to Greenway
directly. Ms. Wooldridge stated again that Greenway's financials are not within
the Commission's privilege.
Commissioner Pizzino asked who the contact with issues at Corica Park would
be and Mr. Patel stated that himself, Brett Morrison, Marc Logan and the new
Director of Initiatives, Aitan Mizrahi, would be the best contacts.
Mr. Patel stated that Tamara Sabella was hired to run all programming at the
course including the summer camps and also communications with the service
clubs, which also includes programs non golf related. Aitan Mizrahi will be
running the new initiative program and encouraged the commission to stop by
and meet both.
6-B
Update on the North Course Construction and Opening
Mr. Patel were hoping to open the front nine of the north by the end of June, but
due to shipping delays of supplies which include the catch basin covers. The
first container arrived yesterday and hopefully the rest of the containers will
arrive in the next two weeks. Three weeks will be needed to finish up and
looking to the beginning of August for opening. Initially, it will probably be open
Thursday through Sunday, as well as opening up the pro shop at that time.
Shawn Shelby of Alameda Golf Works has also had issues with his supply
chain. The nine holes will be walking only. Commissioner Kim stated that
update of the website would be helpful, and Mr. Patel stated that the website is
being updated this week. A monthly newsletter has been established with the
next issue being sent out in the next few days for July.
Commissioner Pizzino asked what the rate structure for the north course will be,
and Mr. Patel stated that has not been determined as yet. Commissioner Su
stated that he noticed the Instagram account had been updated, and Mr. Patel
stated that all social media will be updated as well.
6-C
Alameda Junior Golf
Mr. Patel stated that free camps are scheduled from July 12 to August 6, and
Tamara, the new program director, has been reaching out to organizations that
2
Golf Commission Minutes - Tuesday, June 29, 2021",GolfCommission/2021-06-29.pdf
GolfCommission,2021-06-29,3,"are able to find 24-28 kids to visit the golf course for half a day for golf
instruction, education and to have fun, especially kids that may not have the
opportunity to attend other camps. Transportation will be provided as well as
breakfast, lunch and an afternoon snack.
Chair Downing stated that the East Bay Junior Golf Tournament will be held on
July 13 and 14. They are looking for volunteers to help with scoring.
6-D
Report on the Event Center and Food and Beverage Services at Corica Park
Amy Wooldridge gave a brief history of the steps leading up the Event Center.
Construction was set to begin in April 2019, and just prior to breaking ground,
Alameda County Environmental Health conducted its quarterly well monitoring
check as it was a previous landfill. City staff, Jim's and Greenway staff were
informed that a county permit was required for any building constructed 1000
feet from a landfill. Attempts were made to contest the permit, which were not
successful. The County has jurisdiction over the City, but ultimately the County
said no, a permit would have to be filed. Jim's worked diligently with the County
design review over several months, but the County kept adding more
requirements, and ultimately both Jim's and the City determined that their
requirements were not feasible. Their final requirement was extensive soil work
to remove all the soil of the area. In addition, in 2018, FEMA has issued new
flood maps that included Corica Park and had revised what areas of Alameda
would flood. Due to the length of time working on the permit, the new flood map
came into play, and the area would have to be raised eight feet, as well as any
ADA requirements for accessibility for all, so it was determined that the location
would not be feasible.
In October 2020, Greenway filed a claim against the City and Jim's that it had
been injured due to lost revenue due the lack of an event center. The City
rejected the claim, and Greenway said they would file a lawsuit against both the
City and Jim's. Instead, all three parties entered into discussions to find a
solution. A settlement agreement between the three parties was agreed upon,
subsequently a third lease amendment for both Jim's and Greenway was the
result of that settlement. The settlement agreement as well as Options A and B
are attached to the staff report.
Both Umesh Patel of Greenway and Tom Geanekos of Jim's are comfortable
with the outcome.
Catherine Bierwith stated they had an event last week, and the food wasn't
eaten as it was all fried, as they were hoping for cheese and crackers and
maybe some dips. It would be great to have another restaurant. She lives on
Harbor Bay and has been here for 40 years. She stated there is a huge need
for meeting space as Grand Catering has closed.
3
Golf Commission Minutes - Tuesday, June 29, 2021",GolfCommission/2021-06-29.pdf
GolfCommission,2021-06-29,4,"Madlen Saddik, the CEO of the Alameda Chamber of Commerce, supports the
recommendations. She is at the course at least twice a week having breakfast
with her members and also the possibility having additional event process,
having caterers, as the golf course is a tourism asset for Alameda, and would
love to let others outside of Alameda having tournaments here. She would like
to link their weekly newsletters with ours.
Chris Tam, from All Good Living foundation. The foundation was started a few
years ago to provide basic necessities and social programs for the homeless
and under privileged children in the community. He has been working with the
program director for Greenway, Tamara Sabella, as well as with Greenway's
owners. He has been impressed with Greenway's vision to work with the
community. He's looking forward to creating ongoing holistic programming at
the course focusing on recreation, skill development and education. He is
connecting Tamara with several local schools, and organizations to fill multiple
slots in the summer camps Corica Park is hosting this summer. These camps
are completely free of charge. They will include golf instruction, education, life
skill development, recreation, nutritional meals and transportation. He is asking
the commissioners to support the changes.
Michael Robertson, a long time Alameda resident, has been coming to Jim's for
several years. He grew up a few houses from the Boys Club, and had enjoyed
his time there in the 70's and 80's. He has lived on Bay Farm for the last 22
years. He has assisted and served on committees of the Alameda Boys and
Girls Club, as well as played in their annual fundraiser golf tournament which for
the last few years has been played at Sequoia and Stonebrae. They are
looking to bring the tournament home to Corica Park. It would be beneficial for
their approximately 250 participants as it would be a short commute, as most of
the support comes from Alamedans. Space is needed for speeches and
awards following the tournament, as well as different food and beverage options
to cater to different tastes and dietary restrictions. Approving the lease
amendments could solve all these issues. Bringing this tournament to Alameda
would Greenway's revenue as well as the City's, would also benefits Jim's on
the Course as they would likely use it for lunch. Post tournament space is
needed and a broader selection of food to do this. The Alameda Boys and Girls
Club does terrific work in our community, and the annual golf tournament
assists with this work. The tournament should be part of this community and
the dollars should stay in this town. He supports the commission
recommending the third amendments.
Chair Downing made a motion that the golf commission take a vote to
recommend Option B to City Council. Pete Pizzino seconded the motion. The
motion passed unanimously.
4
Golf Commission Minutes - Tuesday, June 29, 2021",GolfCommission/2021-06-29.pdf
GolfCommission,2021-06-29,5,"7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
Umesh Patel of Greenway stated that the lounge is open for Greenway's use as
well as the service clubs. The back has also been cleaned out for meeting
space and office space.
Water usage is minimal due to only 7 inches of rain for the year instead of the
normal 18 inches. The course is playing faster and shorter due to these
conditions. The water used on the north course is only reclaimed water, and
not as much water is being used, which is the reason the grass is a little more
gold color. Amy Wooldridge requested that all convey this information to the
community, especially the non golf community as they see the golf course being
watered, and do not know that it is non potable, and the City is receiving
complaints about the water usage. Also, signage is being prepared to inform
the community.
Golf magazine had a survey of the top 30 municipal courses in the US, and
Corica Park came in at number 12. The only golf course in California ahead of
Corica was Torrey Pines south which hosted the recent US Open.
Mr. Patel conveyed his thanks to the golf commission for their support of the fire
tower.
7-B
Jim's on the Course Restaurant Report
Tom Geanekos stated that the hours of operation are being expanded, and the
menu is going to be revamped in the next few weeks. Business is close to
returning to pre Covid levels. Tile work is being done, but in phases, as to not
to have to close the restaurant. Chairs will be replaced in the next couple of
months. In September or October, they will be looking to redo the bathrooms,
possibly making them unisex, as well as more handicap accessible. Tile work
will be redone in the snack area in the future. The beverage cart has been sent
for repairs, and the replacement also was inoperable. The original cart should
be back this week, and back on the course at that time. Digital signage has
been installed in the snack area.
Commission Loud asked about the staffing at the course, as wait time for
receiving menus has been longer than usual, and Tom stated that they have
had challenges, but with unemployment ending soon, this problem should be
resolved. Serve staff has been the most difficult to fulfill.
5
Golf Commission Minutes - Tuesday, June 29, 2021",GolfCommission/2021-06-29.pdf
GolfCommission,2021-06-29,6,"7-C
Recreation and Parks Director Report
Amy Wooldridge stated that July 7 is the anticipated date to start the rest of the
parking lot repair. The schedule for the repair will be finalized this week. It will
be done in phases, but will always have access, and will be closely with
Greenway.
Chair Downing asked about going back to meeting in person, and Amy stated
that the earliest would be in September, but that will be the decision of City
Council.
8.
ITEMS FOR NEXT MEETING'S AGENDA - September 14, 2021
Facility and Renovation Report by Greenway Golf
Jim's on the Course Restaurant Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:55 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
6
Golf Commission Minutes - Tuesday, June 29, 2021",GolfCommission/2021-06-29.pdf
GolfCommission,2021-10-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, October 12, 2021
1
CALL TO ORDER
Chair Ed Downing the called the special meeting to order at approximately 6:34 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Commissioner Claire
Loud, Commissioner John Kim, Commissioner Kaiwin Su and
Commissioner Robert Lattimore
Absent:
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge and Umesh Patel, Greenway Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of June 29, 2021 were approved unanimously.
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Chair Downing thanked Pete Pizzino for his service on the golf commission.
Chair Downing also welcomed the new commissioner, Robert Lattimore. Mr.
Lattimore has been a bay area resident for over 37 years and currently resides on Bay
Farm Island, and is looking forward to working for the community.
5
WRITTEN/ORAL REPORTS
5-A
Beautification Program and Junior Golf Club
None
6
AGENDA ITEMS
1
Golf Commission Minutes - Tuesday, October 12, 2021",GolfCommission/2021-10-12.pdf
GolfCommission,2021-10-12,2,"6-A
Review and Comment on the Corica Park Rate Increases
Umesh Patel of Greenway Golf stated that rates will be increased on October
14, which have been submitted to Amy Wooldridge and summarized how the
rate structures at other golf courses in the bay area were used to determine the
new rates. It includes a 34% discount for residents over the seven days of the
week, which compares to less than 30% compared to Monarch Bay and Metro
during the week and less then 20% on the weekend, which is higher than any
other course in the area except for Harding Park. Rates have not been raised
in over 3-1/2 years and feels this is a fair increase.
Commissioner Su asked how this would impact tee time availability, and
demand for play. Mr. Patel stated there would be more tee times, due to the
Covid-19 demand waning, more times will be available, and times will be open
after 4:00 PM for both courses starting on October 14, as well as 10-minute tee
time intervals. Commissioner Su then asked about the capability to secure tee
times has been difficult due to only 7 days in advance, and Mr. Patel stated that
changes are coming to the Founders membership in regard to overbooking tee
times. 90-day advance tee times will soon be available.
Chair Downing shared his concern for the service clubs, especially for the non-
resident members. Mr. Patel stated there will be going to a consistent rate
among the clubs which will be fair and transparent and doesn't feel that
Greenway should subsidize the non-resident members, since the non-resident
members pay resident rates during events.
Commissioner Loud feels that consideration should made to the service club
members as they have been coming and supporting the course for several
years, in both good and bad times.
Commissioner Lattimore asked if consumers had any input regarding these
rates, and Mr. Patel responded that they had several conversations with regular
members regarding the raise in rates. There was very little pushback regarding
the new rates, remembering that we did not raise rates during Covid as most
courses had.
Commissioner Loud asked about the resident rates being increased on October
14, without City Council approval. Mr. Patel stated that he had spoken with
Amy Wooldridge making sure that these changes are within the bounds of the
lease obligations, to make sure we were commensurate with the pricing in
regarding to neighboring courses regarding rates and doesn't feel that there
would be any disapproval from City Council. If it is not approved, it will be
addressed at that time. Ms. Wooldridge stated that it does not require City
Council approval, but does require staff approval, and was waiting to hear what
the golf commission comments were before submitting for approval. This
approval process only applies to resident, senior and youth rates.
2
Golf Commission Minutes - Tuesday, October 12, 2021",GolfCommission/2021-10-12.pdf
GolfCommission,2021-10-12,3,"Jane Sullwold felt that Ms. Wooldridge misinterpreted Provision 3.2 of the lease
agreement, that states these rates are to be approved by the City, but her
understanding was that it was City Council approval. She also shared her
concern that Greenway is raising these rates with virtually no notice to the
public. Ms. Sullwold also stated that although the resident discount rates
is
greater in comparison to neighboring courses, the rates increase is substantial
in several categories. She doesn't feel the procedure is completely not being
followed and urges the golf commission to disapprove these changes, as they
were not done according to Greenway's contract.
Cheryl Saxton is disappointed how this is being handled and the way Greenway
has implemented this.
Commissioner Loud asked about clarification regarding Provision 3.2, per Ms.
Sullwold's comments regarding City approval and Ms. Wooldridge quoted
Provision 3.5, ""The City Council designates the City Manager or the City
Manager's designee, as may be designated from time to time, who is
authorized on behalf of the City, to administer this Agreement and monitor
Tenant's compliance with the terms hereof"". Previously rate increases had
been done administratively per the Agreement. She added from this sentence
from Provision 3.5 - ""However, the City Council must approve any material
amendment to this Agreement or the termination of this Agreement on behalf of
the City"".
Chair Downing made a motion to recommend approval to the City for these rate
increases. Commissioner Loud seconded the motion. The motion failed.
Chair Downing made a motion that these rate increases go back to City staff for
review for future approval or disapproval. The motion was withdrawn.
Commissioner Loud shared her concern with the short notice of the rate
increases, and Mr. Patel stated that the intention was to increase the rates in
conjunction with the north course opening, which was originally slated to open
in June, and had been in discussions with City staff for several months.
Commissioner Kim also expressed his concern with the short notice, especially
the residents. He asked about how the discount on the north was noticeably
smaller on the north as opposed to the south. Mr. Patel responded that the
north course is only nine holes is the reason the discount of 20% is smaller than
the 34% discount on the south, and also the north course will have less tee
times as it will only be open five days a week.
7
OLD BUSINESS
3
Golf Commission Minutes - Tuesday, October 12, 2021",GolfCommission/2021-10-12.pdf
GolfCommission,2021-10-12,4,"7-A
Facility and Renovation Report by Greenway Golf
Mr. Patel stated that on October 14, there will be a short soft opening of the
north course with three groups teeing off, which include several long-time staff
and patrons, and then the course will open for play at 12:00 PM. The pro shop
is now open, tee sheet hours have been increased to one hour before sunset.
They will be in discussions with the Alameda Junior Golf Club regarding next
year. The summer golf camps were a success, over 200 kids were served,
which included over 2,000 meals in the four weeks, as well as bus
transportation was provided. The Cal camps were also a success, and another
will be run in December. They are hoping to do paid youth camps next year as
well.
Commissioner Loud asked about when water will be available on the course,
and as of now, not sure when based on Alameda County information. She then
asked about the food and beverage cart that Greenway was taking over, but
that has not been finalized as yet. Chair Downing asked about a liquor license
for the beverage cart, and Mr. Patel answered yes.
Jane Sullwold asked about the deteriorating on the fairway grass on the course,
and Mr. Patel stated that they hoping to address these and have it done by next
spring
7-B
Jim's on the Course Restaurant Report
Amy Wooldridge stated that Tom Geanekos shared with her that they replaced
the flooring in the bar area and the dining room with tile, also replaced a portion
of the roof overhang, as well as upgraded the Wifi to cover the patio area, and
also the POS system, installed a new heating and air conditioning. They will be
upgrading the men's restroom in the next couple of months.
7-C
Recreation and Parks Director Report
Amy Wooldridge stated that the slurry and striping of the parking lot was
completed so the City's obligation for the parking lot is complete.
8.
ITEMS FOR NEXT MEETING'S AGENDA - November 9, 2021
Facility and Renovation Report by Greenway Golf
Jim's on the Course Restaurant Report
Recreation and Parks Director Report
4
Golf Commission Minutes - Tuesday, October 12, 2021",GolfCommission/2021-10-12.pdf
GolfCommission,2021-10-12,5,"9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:50 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
5
Golf Commission Minutes - Tuesday, October 12, 2021",GolfCommission/2021-10-12.pdf
GolfCommission,2021-11-09,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, November 9, 2021
1
CALL TO ORDER
Vice Chair Claire Loud called the regular meeting to order at approximately 6:38 p.m.
via teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Vice Chair Claire
Loud, Commissioner John Kim, Commissioner Kaiwin Su and
Commissioner Robert Lattimore
Absent:
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge and Sarah Craig, Greenway Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of October 12, 2021 were approved unanimously.
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Vice Chair Loud shared she received new policies regarding tee times being scaled for
the women's club as well as the niners club.
5
WRITTEN/ORAL REPORTS
5-A
Beautification Program and Junior Golf Club
None
6
AGENDA ITEMS
7
OLD BUSINESS
1
Golf Commission Minutes - Tuesday, November 9, 2021",GolfCommission/2021-11-09.pdf
GolfCommission,2021-11-09,2,"7-A
Facility and Renovation Report by Greenway Golf
Amy Wooldridge shared per Umesh Patel that the North course opened on
October 14 with an opening ceremony recognizing the Greenway's ground
crew. Council Member Tony Daysog was in attendance and Bob Blanchard hit
the opening tee shot. The course will be open five days a week. On October
21, Greenway hosted an autumn mixer to thank community members for their
support. They are in the process of talking to the service clubs regarding 2022
and 2023, as Greenway will have a uniform and transparent policy for all clubs.
Greenway will be hosting a Cal camp in December, and are looking to host free
summer camps in 2022.
Commissioner Lattimore asked about the meeting with the Founders Club
regarding overbookings and Sarah Craig stated she would ask Umesh about
that. He then asked about the food and beverage cart that Greenway would be
taking over, and Sarah stated she would inform Umesh to speak on it in the
future. Commissioner Kim stated that speaking to a Founder member, he was
informed there is now 48 hour cancellation policy in effect.
Vice Chair Loud asked about the teaching center, and if it will be reopened in
the future, and Sarah responded that she can check with the Greenway team
and get back to her.
Commissioner Kim asked about the practice area memberships, and Sarah
responded that she can check with the Greenway team and get back to him.
7-B
Jim's on the Course Restaurant Report
Tom Geanekos stated that they've had a good summer and fall has been good
as well. A new display refrigerator is on order and should be here soon. Vice
Chair Loud asked about the walkway lighting leaving the building at night
regarding whose responsibility and Mr. Geanekos and he does not believe it is
his responsibility. Ms. Wooldridge stated that she would look into possible solar
lighting. Chair Downing asked if they were going to get a new beverage cart
and Mr. Geanekos stated they have no plans to purchase a new cart, and have
no direction from either Greenway or the City at this time. It's possible that the
cart may be repaired in the next few weeks. Chair Downing asked if the
Greenway team would provide information in the future regarding this.
7-C
Recreation and Parks Director Report
2
Golf Commission Minutes - Tuesday, November 9, 2021",GolfCommission/2021-11-09.pdf
GolfCommission,2021-11-09,3,"Amy Wooldridge stated she will look into the solar lights for the parking lot, but
has nothing else at this time. Chair Downing asked about the flooding in the
parking lot from the rain a couple of weeks ago, if it had to do with drainage
from the parking lot, and Ms. Wooldridge has not spoken to the engineers
regarding this, and doesn't believe the drainage system was not equipped to
handle that amount of rain. Chair Downing asked about the pumps on the north
course, and Ms. Wooldridge stated that falls under Public Works and she would
check into it.
8.
ITEMS FOR NEXT MEETING'S AGENDA - January 11, 2022
Facility and Renovation Report by Greenway Golf
Jim's on the Course Restaurant Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:00 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
3
Golf Commission Minutes - Tuesday, November 9, 2021",GolfCommission/2021-11-09.pdf
GolfCommission,2022-01-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 11, 2022
1
CALL TO ORDER
Chair Downing called the regular meeting to order at approximately 6:35 p.m. via
teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Vice Chair Claire
Loud, Commissioner John Kim, and Commissioner Robert
Lattimore
Absent:
Commissioner Kaiwin Su
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge and Sarah Craig, Greenway Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of November 9, 2021, were approved unanimously.
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Chair Downing reminded the Commissioners to review the Sunshine Ordinance that
was provided to them.
Vice Chair Loud shared a letter that was addressed to the Mayor, the City Council, Ms
Wooldridge, Chair Downing and Vice Chair Loud, and has heard from the service
clubs at Corica Park, especially the women's service clubs, (the nine hole club was
founded in 1972 and the 18 hole club was founded in 1929) regarding the restrictions
that are being put in place by Greenway per a letter from Brett Morrison. She has
received general feedback concerning these restrictions. The Ladies 18-hole club is
now playing in the City of Oakland for 14 of their events this year. She was also
informed that there is no longer a nine-hole rate for the Ladies Nine Hole club.
5
WRITTEN/ORAL REPORTS
1
Golf Commission Minutes - Tuesday, January 11, 2022",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,2,"5-A
Beautification Program and Junior Golf Club
Chair Downing stated there have been three meetings with Greenway staff and
Alameda Junior Golf involving a Memorandum of Agreement, and after every meeting,
they left with an understanding of what the agreement would look like, and at the next
meeting, there were changes. One of the concerns he had was there was no one in
attendance from Greenway that could make a decision, and by the next meeting,
some of the proposals had changed. He was concerned about two words that were
used, the first being subsidization, they did not feel that they should be subsidizing
Alameda Junior Golf Club, and he feels they should be supporting a city group that
has been playing junior golf for decades on a city owned golf course. In his view,
subsidization was the wrong word, support would have been better. The second
phrase that concerned him was ""stand alone"", that the junior golf club should stand
alone without their support. Again, it's a city group and city club, there should be some
support from Greenway, but his understanding of ""stand alone"" was not to expect any
support from the course, and if it impacts revenue, Greenway is not willing to support.
Green fees went from pre pandemic were $1.00 to $25.00 to play the entire course,
and the Mif rates were previously free and will be $5.00 for the summer events. As a
result of these increases, the junior golf club has had to raise their annual membership
fee from $50.00 to $75.00 to help defer these increases. He feels that this is not as
supportive as he hoped, and the MOU is not what he hoped it would be. He
encourages the City to take a look online at the Solano County Junior Golf program to
see what type of support is given elsewhere.
Per Connie Wendling, membership applications are available in the clubhouse,
Alameda Golf Works, and the driving range. Great response has been received for
their donation requests from the community. There is a new website available, and
volunteers are always needed.
Vice Chair Loud shared that she was also a part of the discussions regarding the MOU
with junior golf and she would help support them, as they have not been able to have
their biggest fundraiser, the Jack Clark tournament, due to Covid. They had heard
from Greenway, that even though they were raising their rates, they would assist with
the first Jack Clark, but she feels those commitments were not honored, as it was left
off the MOU, as junior golf did not feel they were getting any consideration from
Greenway.
6
AGENDA ITEMS
7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
2
Golf Commission Minutes - Tuesday, January 11, 2022",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,3,"Sarah Craig of Greenway stated that she was not provided a facility report and
the report as well as the annual report would be provided at the next meeting
Chair Downing asked about the beverage cart and asked for an update. She
stated that Greenway is considering several options but is not comfortable
discussing them. Vice Chair Loud asked if there was a beverage cart operating
right now, and Ms. Craig stated there is not.
Chair Downing asked about the teaching center and Ms. Craig stated they are
hoping to open it this summer.
Chair Downing asked about the practice area memberships, and she stated that
they are looking to bring them back this year but will have to check with Umesh
and Brett for clarity on when that will occur.
Chair Downing asked Ms. Craig to inquire why there is no resident rate for the
advance tee times.
Vice Chair Loud asked about the fire tower and Ms. Craig stated that they had
completed their initial assessment and it was determined that it was structurally
sound, but they are unable to meet the extension deadline, mostly due to Covid
related issues, but they have kept Amy Wooldridge informed.
Chair Downing asked about the Annual Report and Ms. Craig stated it was
being prepared and would be presented at the next meeting.
Commissioner Kim asked about the advance booking fee, and Ms. Craig stated
that per our website host, EZlinks, this is a common practice for tee times
booked 8-90 days in advance as it is considered to be a premium product and
is utilized by many courses.
7-B
Jim's on the Course Restaurant Report
None
7-C
Recreation and Parks Director Report
Amy Wooldridge stated that she has been working to secure quotes for parking
lot lights. They are looking to add two lights to the back side of the existing
driving range lights which would face the parking lot. There are other lights in
the parking lot that are not activated, that is an additional possibility.
Additionally, they are asking the lighting company for a lighting spread, which
would show the dark spots, and also fix some of the lighting along the road.
3
Golf Commission Minutes - Tuesday, January 11, 2022",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,4,"Ms. Wooldridge also stated that she is working with Marc Logan of Greenway
and have asked him to provide information about Greenway's storm drain
system that connects with the City's that runs under the golf course, it collects
storm water for Bay Farm, and sends it out to the bay. Due to Harbor Bay
flooding after the last two storms, they also had backyards along Beach Road
flooding, so Public Works is doing an analysis, once they receive the
information from Greenway, and also will analyze Bay Farm storm drain
systems.
8.
ITEMS FOR NEXT MEETING'S AGENDA - March 8, 2022
Facility and Renovation Report by Greenway Golf
Jim's on the Course Restaurant Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:04 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, January 11, 2022",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,5,"Greenway Golf - Facility Update
January 11, 2022
The following provides an update on Greenway Golf's activities during the months of November and
December 2021 at Corica Park. A portion of this update responds directly to questions asked by Golf
Commissioners at the October 2021 Golf Commission meeting as well as information on the food and
beverage amendment and fire tower. Future updates will include a standard agenda for reporting on
standing items of interest as well as adding in issue and/or topic specific information.
Questions from Golf Commissioners
Does 90-day booking policy that apply to the Founder's Club?
Yes, the booking fee applies to all patrons. The Founders still have 14-day advance booking
privileges.
I noticed that the teaching center by the range has been closed since COVID - any plans to open that
up?
We are evaluating our space needs, including those for our On the Green Summer Camp, and
have no plans to open up that space to instructors at the current time.
Practice center memberships - is that still an offering at the course?
We paused the program at the onset of pandemic-related closures, but we are planning to bring
them back in the new year. We will keep everyone posted.
Food and Beverage
We are currently working through possible food and beverage offerings with a focus on studying food
and beverage carts, working with our legal counsel on securing a liquor license, and evaluating and
talking with local vendors. We will report out on the food and beverage work at every Golf Commission
moving forward.
Fire Tower
We have been making great progress on the beautification and design tasks to restore the old fire tower
located at the entrance of Corica Park. To date, we have done the following:
Reviewed the design review application in its entirety to familiarize ourselves with the City's
process
Researched and held preliminary discussions with architectural firms - one of which will lead the
design/beautification process
Researched and held introductory conversations with potential artists
Identified key stakeholders to participate in the process
Held preliminary discussions with some key stakeholders
Held internal ideation sessions on design themes
Researched similar civic projects
Prepared a timeline and plan",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,6,"Greenway Golf - Facility Update
January 11, 2022
We are now in the process of selecting an architectural firm and artist and finalizing the outreach
process to ensure community input. We anticipate we will be meeting with various stakeholders to
gather input and have preliminary designs to share at the end of Q1 2022.",GolfCommission/2022-01-11.pdf
GolfCommission,2022-03-08,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, March 8, 2022
1
CALL TO ORDER
Chair Downing called the regular meeting to order at approximately 6:36 p.m. via
teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Vice Chair Claire
Loud, Commissioner Kaiwin Su, and Commissioner Robert
Lattimore
Absent:
Commissioner John Kim
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge and Umesh Patel and Tracy Craig, Greenway
Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of January 11, 2022, were approved unanimously.
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Chair Downing reminded the commission to complete the Sunshine Ordinance
agreement.
Chair Downing reminded the commission that they cannot enter into an email
discussion or phone conversation on a particular subject as it is a violation of the
Brown Act. But both he and Claire are happy to talk on a one-on-one basis, so if there
are any questions, they would like to be contacted.
Chair Downing mentioned that there has been a lawsuit filed by Marc Logan against
Greenway Golf and is in the Alameda Superior Court.
1
Golf Commission Minutes - Tuesday, March 8, 2022",GolfCommission/2022-03-08.pdf
GolfCommission,2022-03-08,2,"5
WRITTEN/ORAL REPORTS
5-A
Beautification Program and Junior Golf Club
Vice Chair Loud mentioned that the Alameda Junior Golf Club will be holding their
major fundraiser the last Thursday in July. The tournament which has been known
historically as the Jack Clark Memorial Tournament will now be The Jack Clark and
Norma Arnerich Memorial Tournament in support of Alameda Junior Golf Club. Norma
Arnerich founded the club with Jack Clark, and also was chair of the golf commission
and advocated for the youth in Alameda. The tournament has not been held for the
last two years due to Covid. The tournament will be held at the Metropolitan Golf
Course in Oakland as they able to provide a price of $60.00 per person for a shotgun
as that was 20% less than the price they could receive from Greenway.
Chair Downing stated that per Connie Wendling, their membership drive and their
charitable contribution drive has been very good, and they have 63 golfers signed up
for the summer golf program.
Commissioner Lattimore asked about volunteering to support this effort or for
donations. Claire Loud stated they are looking for tee sponsors, and raffle prizes, and
hope to have a flyer out by the end of April and will provide to all commissioners. Amy
Wooldridge stated that ARPD can provide ARPD bucks in support of the tournament.
6
AGENDA ITEMS
6-A Nominate and Vote on Golf Commission Chair and Vice-Chair
Amy Wooldridge stated that only the Chair nomination is necessary due to the timing
of Claire Loud's appointment in November 2021. Vice-Chair Loud nominated Ed
Downing as Chair and the vote was unanimous.
6-B Receive Greenway Golf 2021 Annual Report
Umesh Patel stated that it has been a busy year, a lot of good progress as well as
hiccups. Mr. Patel stated that Marc Logan filed a lawsuit against Greenway Golf, and
stated there are only two partners, himself and Marc Logan. They were surprised and
disappointed as they had been working with Marc and his attorney on an equitable and
harmonious parting of ways this year after completion of the last nine holes of the
North Course. Despite the lawsuit, those efforts are continuing, and they are optimistic
that a mutually acceptable settlement will be reached in the near future. While it's
unfortunate that Marc has chosen this path, they are confident that it is without merit,
and look forward to a quick resolution of these claims. The litigation stems from an
internal corporate dispute that will have no impact on Greenway's ability to conduct
business and to fulfill its contractual obligations. Mr. Patel stated that there should be
no concern regarding the day-to-day operations of Corica Park. The team of 55
people at Corica Park and the 99 overall team of Greenway are stronger than ever and
2
Golf Commission Minutes - Tuesday, March 8, 2022",GolfCommission/2022-03-08.pdf
GolfCommission,2022-03-08,3,"are united and focused on doing our best work. He stated that he can't comment more
tonight giving it is an ongoing legal matter.
Mr. Patel also wanted to address the ongoing misinformation about Greenway Golf
that is being circulated among these meetings and a larger public audience specifically
regarding the Women's club and Alameda Junior Golf. He understands that there is
concern regarding tee times being cut back. It was stated at a recent commission
meeting that this action is having a devastating impact on women's participation on
golf. Greenway strongly disagrees. Greenway honors their members and the clubs,
however this is a business, and we need to balance the needs of the service clubs and
all patrons. One of the biggest complaints have been it is impossible to get a tee time.
The majority of the tee times freed up by the clubs have been taken by Alameda
residents. Greenway strongly supports all women who golf which is evidenced by their
support of the high school and collegiate women's golf, as well as their summer camp,
where this summer they will be dedicating one full week of free camp for girls. These
include girls who would otherwise have no access to golf. Both city staff and Vice
Chair Loud visited these camps last summer and saw the work that was being done.
They have worked with the Commuters committee, an organization that has been here
since 1928, and have helped them introduce a women's division for the first time in
their tournament in 2022.
Mr. Patel addressed a letter that was cited at the last meeting, as evidence of the
many grievances of residents. That letter was not from an Alameda resident and was
quoted from an internal private Greenway RFP document that was not connected to
Corica Park. He encourages all to check the integrity of their sources before bringing
them to this platform.
Mr. Patel addressed the comments at the last meeting that Greenway does not
support junior golf. It was stated for the record that if something impacted revenue,
then Greenway was not willing to do it and were given no consideration for the 2022
fundraising tournament that Vice Chair Loud spoke about earlier. Mr. Patel stated that
in 2020 and 2021, Greenway had supported the junior golf club with free tee times
totaling $12,000, further, even with the 2022 rate increase, they will be supporting the
club with free tee times totaling over $4,000. They also offered the club a 30%
decrease in the rates for the shotgun format, which is the most expensive tournament,
which totaled a discount of $3,000. Greenway has been one of the largest, if not the
largest, supporter of the Alameda Junior Golf Club. Greenway's discussions with the
junior club were called negotiations, but Greenway's intent was to be a collaboration,
not a negotiation. Alameda Junior Golf is a 501C3 nonprofit organization that has
been independently managed. The club is not connected to the City or Greenway,
and has helped generations of local youth including his two sons. Greenway has
dedicated significant resources to our summer camp program for youth from
underserved communities that cannot afford to participate in the junior club program.
Greenway believes the summer camps are complimentary to the junior club so they
could dedicate greater resources to reach the kids that currently have no access to the
game. They would like to work with the golf club to create a synergy between the two
clubs, so participants could play golf together. Greenway's attempts to work with the
3
Golf Commission Minutes - Tuesday, March 8, 2022",GolfCommission/2022-03-08.pdf
GolfCommission,2022-03-08,4,"junior club have been turned down with reasons that are troubling. He takes his role
as a steward of the club very seriously and believes the commissioners do as well.
Greenway's vision is for Corica Park to remain a sustainable open space for everyone,
meaning being environmentally, financially, and socially sustainable. For Greenway to
be effective, we all need to hold each other responsible in these meetings, and to
come to these meetings with facts. The commission meeting should be a platform to
address issues and to represent all of the citizens of Alameda, many of whom are not
golfers, but are impacted by the tax dollars by this wonderful City of Alameda asset.
He invites each and everyone to come to Corica Park and meet him to let him show
you what is being done at the complex.
Mr. Patel began his presentation of the 2021 Annual Report at this time, which was
attached to the agenda.
Chair Downing asked about the cart paths on the North Course and Mr. Patel
responded that it is not happening at this time. They are exploring options to complete
this but does not have a timeline at this time.
Commissioner Lattimore asked about the revenue growth and if the margins are
growing at the same rate as the revenue, and Mr. Patel responded that the margins
generally do not go up at the same rate as the revenue growth.
Chair Downing asked who will be doing the grow-in on the North Course, and Mr.
Patel stated that Vinny Paul, the superintendent would be doing the grow-in. Chair
Downing asked about the amount of dirt that is visible from Doolittle Drive and Mr.
Patel stated that is for shaping, the grow-in process comes after that. Chair Downing
asked if Greenway has a construction license, and Mr. Patel responded that Marc
Logan has a license.
Vice Chair Loud asked about the work being done on the sloughs on the South course
in regard to drainage. Mr. Patel stated that it was work that was intended to be done
this year, but they moved it up and are working with Public Works checking it is the
way it should be, they have cut back some vegetation.
Chair Downing asked about taking cash in the pro shop and Mr. Patel stated that they
are looking to reimplement it.
Chair Downing asked about the liquor license, as his understanding is there in only
one liquor license per property, and Mr. Patel stated that they have different avenues
they are pursuing.
Vice Chair Loud asked the Greenway Foundation and if it is a separate entity and Mr.
Patel stated that it is a 501C3 entity and financed the summer camps last year.
Chair Downing stated that moving forward he will do everything that is presented at
this meeting to be factual, but he will defend the group and that all that has been
presented has been factual. He stated that he had been in several of these meetings,
4
Golf Commission Minutes - Tuesday, March 8, 2022",GolfCommission/2022-03-08.pdf
GolfCommission,2022-03-08,5,"and if Mr. Patel had been in those meetings, the outcome may have been different, as
at times the people did not represent Mr. Patel in the same matter as he speaks. He
felt at times they were confrontational. Mr. Patel stands by his team and would like to
bridge the gap. Tracy Craig of Greenway Golf stated to Mr. Downing that moving
forward, she will be working with them directly and attending these meetings.
Commissioner Su asked when aerification and topdressing happens on the course,
and Mr. Patel stated that he would obtain that information from Vinny, the
superintendent, of that schedule. Commissioner Su stated that communication to the
public at check in would be helpful.
Vice Chair Loud asked if the divot bottles are going to return, and Mr. Patel stated that
they are working on it.
Commissioner Lattimore asked about the Founders club continuing with the privileges
that they have moving forward, and Mr. Patel stated that he met with the Founders in
the 4th quarter of last year and have no answers at this time.
7
OLD BUSINESS
7-A Facility and Renovation Report by Greenway Golf
Jim Strehlow stated that there are many non-golfers Alamedans that enjoy frequenting
Jim's on the Course. Jim's invested a lot of money in order to construct the patio area,
it is a lovely place to visit and eat. When shopping centers have encouraged food
trucks to visit on their property for over a decade, he refuses to give his business to a
food truck at the expense of the local shopping centers own restaurants who pay
enormous rents and invest heavily in their community in order to generate repeat
patronage. Greenway's statements of getting their own liquor license, food trucks, etc.
threaten the probability of Jim's. He speaks for a lot of his friends who are concerned
about Greenway's intentions.
7-B
Jim's on the Course Restaurant Report
None
7-C
Recreation and Parks Director Report
Amy Wooldridge stated that all of Bay Farm Island storm water collected goes through
the City's storm water system ultimately to Corica Park, flows through the sloughs and
into certain ponds, and then pumped out by a City pump to the bay. During December
and October, when there was a major rainstorm, there was flooding on Harbor Bay
Parkway, as well on Beach Road. Public Works is working on the system closely with
5
Golf Commission Minutes - Tuesday, March 8, 2022",GolfCommission/2022-03-08.pdf
GolfCommission,2022-03-08,6,"Marc Logan, as they have been cleaning out the sloughs. This is the first phase of the
work. The second phase will be surveying the sloughs to assess the condition and the
depth, as over time silt can build up and not as much water can flow through. Public
Works can present a technical memo at a future golf commission meeting.
8.
ITEMS FOR NEXT MEETING'S AGENDA - May 10, 2022
Facility and Renovation Report by Greenway Golf
Jim's on the Course Restaurant Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:45 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
6
Golf Commission Minutes - Tuesday, March 8, 2022",GolfCommission/2022-03-08.pdf
GolfCommission,2022-04-12,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Tuesday, April 12, 2022
1
CALL TO ORDER
Chair Downing called the special meeting to order at approximately 6:3 p.m. via
teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Vice Chair Claire
Loud, Commissioner Kaiwin Su, Commissioner John Kim and
Commissioner Robert Lattimore
Absent:
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge, Umesh Patel, Tracy Craig and Zac Wald of
Greenway Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of March 8, 2022, were approved unanimously with one correction
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
None
5
WRITTEN/ORAL REPORTS
5-A
Beautification Program and Junior Golf Club
None
6
AGENDA ITEMS
6-A Review and Make a Recommendation on the Corica Park Fire Tower Design
1
Golf Commission Minutes - Tuesday, April 12, 2022",GolfCommission/2022-04-12.pdf
GolfCommission,2022-04-12,2,"Tracy Craig of Greenway Golf gave a timeline of when the fire tower was vacated and
when Greenway approached the City regarding renovation as well as a timeline of how
the project has progressed with the City regarding amendments of the lease.
Zac Wald of Greenway Golf explained that the Design Review Committee is a subset
of the Planning Board. He was brought on board with Greenway to coordinate this
project. The designer for this project is April Phillips, who designed the newest
Alameda waterfront park.
Mr. Wald explained that Greenway hired engineers to make sure the building was
sustainable, and it was determined that the building is structurally sound. The
renovation is planned to be done by Fall 2022. Mr. Wald proceeded through the
Beautification Plan which was attached to the agenda.
Commissioner Lattimore asked if there was a plan for the interior, and Mr. Wald
answered not at this time.
Commissioner Loud asked if the existing wall on Island Drive is remaining and if the
existing fence still remaining on the second hole side. Mr. Wald stated that the
existing wall will remain and will be painted on the Greenway side but will not on the
roadway side and the fence will be cleaned up and will later determine if the fence
might be removed depending on several factors. Commissioner Loud then asked if
the gardens will be open to the patrons of the golf course as well as the general public
and Mr. Wald stated that has not been evaluated as yet. Ms. Craig added that is what
type of input they are looking for. Mr. Patel added that this a beautification project and
the intention is not opening it to the general public but may occasionally open it for a
community gathering.
Commissioner Loud asked if the garden was going to be irrigated with potable or non-
potable, and Mr. Patel responded that it will be non-potable, following the path the golf
course already uses.
Chair Downing asked if the artwork on the windows will be on the inside or the outside,
and Mr. Wald explained that it would be on the inside.
Chair Downing then asked what the asphalt will be covered with, and Mr. Wald stated
that it would be decomposed granite that is compacted and on top of that, would be
raised planters.
Chair Downing asked what the cost of the project would be, and Mr. Wald stated that
he did not know. Chair Downing shared his concern regarding this as construction on
the north course has stopped. Mr. Patel stated that the two projects are not
connected. Greenway plans to complete this project on time.
Amy Wooldridge stated that the next step for their recommendations would be brought
to the Planning Board, which is scheduled for May 9, 2022, for review by the public
2
Golf Commission Minutes - Tuesday, April 12, 2022",GolfCommission/2022-04-12.pdf
GolfCommission,2022-04-12,3,"Commissioner Loud made a motion not to recommend to the Planning Board at this
time, and Chair Downing seconded the motion. The motion passed unanimously.
7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
Umesh Patel stated that they have implemented new procedures regarding frost and
weather delay notifications as well as notifications regarding aerification, as the golf
course will be closed until 1:00 PM with reduced rates on those days. There will be
about six days through this year and will be posted in the near future.
Vice Chair Loud asked about sand bottles on the carts, and they will be available
shortly.
Chair Downing asked about update on the North Course construction, and Mr. Patel
responded there is no update at this time.
Chair Downing asked about stocking the pro shop, and Mr. Patel stated that Shawn
Shelby is working on it.
Chair Downing asked about the liquor license and beverage service, and Mr. Patel
stated they are working on the best way moving forward.
7-B
Jim's on the Course Restaurant Report
Tom Geanekos stated that 2022 sales numbers are up similar to pre-pandemic and
could possibly surpass. The price of food has gone up substantially. Staffing has
been an issue, and hopefully will be solved by summer with bringing staff to work over
three months from other countries, which they have been doing previously. Labor
costs have also risen, so there will be a price increase. The beverage cart will
continue to run. He also stated that the wanted to thank the community for their
support over the last two years.
7-C
Recreation and Parks Director Report
None
8.
ITEMS FOR NEXT MEETING'S AGENDA - May 24, 2022
Facility and Renovation Report by Greenway Golf
3
Golf Commission Minutes - Tuesday, April 12, 2022",GolfCommission/2022-04-12.pdf
GolfCommission,2022-04-12,4,"Jim's on the Course Restaurant Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:45 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, April 12, 2022",GolfCommission/2022-04-12.pdf