body,date,page,text,path
CivilServiceBoard,2005-01-05,1,"CITY
or
TERBAL
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 5, 2005
1.
Meeting called to order at 5:15 p.m.
2.
ROLL CALL: Members NakMin Oddie, Michael Robles-Wong, William J. Smith, and Executive
Secretary Karen Willis. A welcome was extended to new member Michael Rich.
ABSENT:
Member Roberto Rocha.
STAFF PRESENT: Marsha Merrick, Executive Assistant, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of October 6, 2004, were discussed briefly by Member
Smith, who then moved to accept, seconded by Member Oddie and carried by a 3-0 vote. Member Rich
abstained, as he was not present at the October 2004 meeting.
4.
CONSENT CALENDAR: Member Rich asked that wording be clarified in the Video Production Artist job
specification. Staff, without further need of approval by the Board, will make a minor change. Member
Oddie made a motion to accept the Consent Calendar as presented, along with the wording change on the
job specification. The motion was seconded by Member Smith and carried by a 4-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF OCTOBER, NOVEMBER AND DECEMBER 2004:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
Administrative Services Coordinator
12/07/04
Assistant Line Superintendent
11/17/04
Associate Civil Engineer - Plan Check Review Engineer
12/09/04
CATV Line Technician (Cable Technician III)
11/17/04
City Engineer
12/02/04
Data Technician
11/18/04
Electrical Helper
11/20/04
Engineering and Planning Manager (Utility Services Manager)
10/26/04
Executive Assistant
10/22/04
Financial Services Supervisor
11/09/04
Firefighter/Paramedic
12/21/04
Journey Lineworker
10/08/04
Line Working Supervisor
11/09/04
Operations Manager
10/26/04
Police Officer - Lateral
10/21/04
Police Officer - Lateral
12/01/04
Police Technician II - Dispatcher
11/04/04
Police Technician Il - Dispatcher
12/22/04
Program Specialist I - Alternative Modes
11/03/04
Risk Manager
10/13/04
Utility Analyst
12/16/04
Video Production Artist
12/07/04
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-01-05.pdf
CivilServiceBoard,2005-01-05,2,"City of Alameda
Page 2
Minutes of the Regular Meeting of the Civil Service Board
Wednesday, January 5, 2005
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
Fire Apparatus Operator (Promotional)
10/01/03
Intermediate Clerk
04/12/04
Office Assistant
10/17/03
Police Captain (Promotional)
12/08/03
Program Specialist I - Solid Waste/Recycling Services
11/03/03
Public Works Maintenance Foreperson (Promotional)
11/19/03
Public Works Superintendent
11/26/03
Senior Fleet Mechanic
12/10/03
4-C
ELIGIBLE LISTS EXPIREDICANCELLED:
DATE ESTABLISHED
Administrative Management Analyst - Environmental
10/25/02
Administrative Services Manager
04/29/04
Apprentice Lineworker
06/24/04
Associate Civil Engineer - Project Manager
11/26/02
Construction Inspection & Survey Supervisor
11/21/02
Customer Service Representative
05/20/04
Engineering Supervisor
04/16/04
Lineworking Supervisor
11/21/02
Plans Examiner
06/28/04
Police Officer - Recruit
12/16/03
Program Specialist I - Alternative Modes
12/29/02
Public Works Maintenance Worker I
11/19/03
4-D
LIST OF SPECIFICATIONS:
Video Production Artist
5.
ACTIVITY REPORT:
The report for the period of September 1, 2004 through November 30, 2004 was reviewed.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Reggie James, long-time West-End resident, was present and spoke about his life experiences
in Alameda.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Robles-Wong suggested that we add language to the Civil Service Rules under
Article VII. Section 1 Establishment of Lists to include National Guard members in our
definition of candidates with active military service who are eligible for an award of
veteran preference points in our examination scoring process. Language will be revised
by staff and presented at the April 2005 Civil Service meeting for approval by the Board.
Member Smith commented on his review of the oral board questions for Police, Fire and
Planning Department positions. The outcome was favorable, although he felt that rating
dimensions for these positions could be expanded to include determination of a
candidate's ability to interact effectively with the public.
Member Smith read from the City Charter Article XIII Civil Service Board Sec. 13-1 to
better define the Board's role in making recommendations to the City Council for
changes in the Civil Service System policies. After much discussion, Chair Robles-
Wong suggested that a member of the City Attorney's office be invited to the April 2005
meeting to more clearly define the Board's role in making such recommendations to the
City Council. The Board welcomed this suggestion, and Executive Secretary Willis will
be following up with the City Attorney's office.
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-01-05.pdf
CivilServiceBoard,2005-01-05,3,"City of Alameda
Page 3
Minutes of the Regular Meeting of the Civil Service Board
Wednesday, January 5, 2005
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
None
9.
ADJOURNMENT:
A motion was made by Chair Robles-Wong that the meeting be adjourned in memory of
Member Rocha's mother who had passed away over the New Years' weekend. Member Smith
seconded and the motion was carried by a 4-0 vote. There being no further business to come
before the Board, the meeting was adjourned at 6:38 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary of the Civil Service Board
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-01-05.pdf
CivilServiceBoard,2005-04-07,1,"ORATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
THURSDAY, APRIL 7, 2005
1.
Meeting called to order at 5:07 p.m.
2.
ROLL CALL: Members NakMin Oddie, Michael Rich, Michael Robles-Wong, Roberto Rocha, and
Executive Secretary Karen Willis. Member William J. Smith arrived at 5:12 p.m., during which time the
Board had moved past the Consent Calendar acceptance, and was on to item 6 on the agenda.
ABSENT:
None.
STAFF PRESENT: Terri Highsmith, Assistant City Attorney, and Marsha Merrick, Executive
Assistant, Human Resources.
3.
MINUTES:
The Minutes of the Regular Meeting of January 5, 2005, were reviewed; Member Oddie
made a motion to accept, seconded by Member Rich, and carried by a 3-0 vote. Member Rocha abstained,
as he was not present at the January 2005 meeting. Member Rocha, however, thanked the board for
adjourning that meeting in memory of his mother, who had passed away closely preceding the January
2005 meeting.
4.
CONSENT CALENDAR: Member Rocha made a motion to accept the Consent Calendar as presented,
seconded by Member Rich, and carried by a 4-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JANUARY, FEBRUARY AND MARCH 2005:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
Assistant Engineer
01/03/05
Buyer
01/13/05
Combined Building Inspector
03/10/05
Development Manager
01/18/05
Financial Analyst
01/26/05
Office Assistant
01/11/05
Planner III
01/20/05
Reconstruction Specialist Il (Promotional)
03/03/05
Senior Construction Inspector
01/18/05
Street Light Maintenance Technician
03/05/05
System Dispatcher
03/24/05
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-04-07.pdf
CivilServiceBoard,2005-04-07,2,"City of Alameda
Page 2
Minutes of the Regular Meeting of the Civil Service Board
Thursday, April 7, 2005
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
Code Compliance Officer
08/26/03
Distribution Engineer
09/03/03
Fire/Building Code Compliance Officer
09/21/04
Maintenance Worker Il
09/02/04
Police Lieutenant (Promotional)
07/09/03
Police Sergeant (Promotional)
09/15/04
Program Specialist Il (Clean Water Program)
09/30/03
Public Works Supervisor
08/17/04
Senior Electrical Engineer
08/19/04
Traffic Signal Maintenance Technician
09/29/03
4-C
ELIGIBLE LISTS EXPIREDICANCELLED:
DATE ESTABLISHED
Administrative Services Coordinator
07/07/04
Administrative Technician I (Promotional)
08/04/04
Business Development Manager
07/12/04
Construction Inspector
03/11/03
Development Manager - Housing
03/13/03
Management Analyst (Base Reuse and Redevelopment)
08/27/04
Management Analyst (Community Programs)
09/30/04
Management Analyst (Small Business Assistance)
09/17/04
Program Specialist Il (Community Programs)
07/22/04
Senior Clerk
09/03/03
Senior Utility Analyst
09/09/04
Supervising Librarian
07/09/04
4-D
LIST OF SPECIFICATIONS:
Deputy City Attorney I
Police Officer - Recruit
5.
REGULAR AGENDA ITEMS
The Activity Report for the period of December 1, 2004 - February 28, 2005 was reviewed.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
None
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Terri Highsmith, Assistant City Attorney, was in attendance to respond to questions
regarding the Civil Service Board's role in making recommendations to the City Council for
changes in Civil Service System policies. She began by describing what is contained in the
City Charter, and how there is a ""bright line"" that separates the Boards responsibilities, from
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-04-07.pdf
CivilServiceBoard,2005-04-07,3,"City of Alameda
Page 3
Minutes of the Regular Meeting of the Civil Service Board
Thursday, April 7, 2005
those of the City Manager and his staff.
The Board is charged with the making of policy and procedure. The City Manager and his
staff have authority over the implementation and operations of these policies and
procedures. Assistant City Attorney Highsmith spent some time breaking this down for the
members, and responding to the questions posed surrounding limitations of authority. The
Board and staff give their thanks to Ms. Highsmith for her direction.
While Assistant City Attorney Highsmith was present, a question came up on the proper
procedure for agendizing items for future meetings. Ms. Highsmith advised that Executive
Secretary Willis was their liaison in this matter, and she would be the one to set the agenda,
including items of interest to the Board members. Member Smith stated his preference to
make his requests through Chair Robles-Wong, who would then work through Ms. Willis,
and it was agreed that this was a perfectly acceptable alternative.
In light of this, two requests were made to agendize items for the upcoming July 2005
meeting. Chair Robles-Wong requested that a discussion be held regarding Rule of the List
and adjusting the language in the Civil Service Rules. Member Rich requested to see EEO-
4 gender and ethnicity data to further a discussion initiated by Member Smith regarding
workforce diversity and its impact on community relations. Member Rich also suggested
that the City's anti-discrimination policy might be amended to include a commitment to
recruitment outreach as a good faith effort to promote workforce diversity. Accordingly,
Member Robles-Wong requested that the anti-discrimination policy be agendized for the
next meeting.
Revised language under Civil Service Rules, Article VII. Section 1 Establishment of Lists, to
add National Guard members to our definition of veterans for preference point purposes,
was presented to the Board for their approval. Member Rocha made a motion to accept,
Member Smith seconded, and the item was carried by a 5-0 vote. Staff will move forward
with a formal revision and re-distribution of the Rules.
9.
ADJOURNMENT:
Chair Robles-Wong asked for a motion to adjourn, which was provided by Member Smith,
Member Rocha seconded, and carried by a 5-0 vote. There being no further business to come
before the Board, the meeting was adjourned at 6:07 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-04-07.pdf
CivilServiceBoard,2005-07-13,1,"OF
of
MINUTES OF THE REGULAR MEETING OF THE
CIVIL SERVICE BOARD OF THE CI TY OF ALAMEDA
WEDNESDAY, JULY 13, 2005
1.
The meeting was called to order at 6:22 p.m.
2.
ROLL CALL: Members Michael Rich, Michael Robles-Wong, William J. Smith, and Executive
Secretary Karen Willis.
ABSENT: Member Roberto Rocha.
STAFF PRESENT: Terri Highsmith, Assistant City Attorney, Donna Mooney, Deputy City Attorney and
Marsha Merrick, Executive Assistant, Human Resources.
OTHERS IN ATTENDANCE: Mary M. Leichliter, Attorney.
3.
MINUTES: The minutes of the regular meeting of April 7, 2005 were presented for approval. Member Rich
asked that one section under agenda item 8. Civil Service Board Communications from Staff be
modified. Staff will revise per Board direction and present for final approval at the October 2005 meeting.
THE MEETING WAS MOVED TO CLOSED SESSION AT 6:28 P.M.
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION: The Board decided to grant a continuance of
The hearing to October 12, 2005. If the appellant is not present, then the hearing will not be continued. The Civil
Service Board will consider this abandonment.
REGULAR MEETING RESUMED AT 7:52 P.M.
4.
CONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented,
seconded by Member Rich, and carried by a 3-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF APRIL, MAY AND JUNE 2005:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
Associate Civil Engineer - Land Development & Transportation
06/14/05
Community Development Program Manager (Promotional)
04/28/05
Development Coordinator (Promotional)
05/10/05
Distribution Engineer
05/18/05
Electrical Engineer
05/17/05
Emergency Medical Services Education Coordinator
04/13/05
Inventory Control Clerk
06/08/05
Police Officer - Academy Graduate
05/11/05
Police Officer - Lateral
05/11/05
Police Officer - Recruit
05/11/05
Public Safety Dispatcher
06/03/05
Senior Account Clerk
05/19/05
Stock Clerk
06/07/05
Storekeeper (Promotional)
04/21/05
Telecommunications Engineer
05/12/05
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-07-13.pdf
CivilServiceBoard,2005-07-13,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of July 13, 2005
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
Assistant Line Superintendent
11/17/04
CATV Line Technician
11/17/04
City Engineer
12/02/04
Electrical Helper
11/20/04
Executive Assistant
10/22/04
Fire Apparatus Operator (Promotional)
10/01/03
Firefighter/Paramedic - Entry Level
12/14/04
Firefighter/Paramedic - Lateral Level
12/14/04
Intermediate Clerk
04/12/04
Office Assistant
10/17/03
Police Captain (Promotional)
12/08/03
Program Specialist I - Solid Waste/Recycling Services
11/03/03
Program Specialist I - Alternative Modes
11/03/04
Public Works Maintenance Foreperson (Promotional)
11/19/03
Public Works Superintendent
11/26/03
Senior Fleet Mechanic
12/10/03
4-C
ELIGIBLE LISTS EXPIREDICANCELLED:
DATE ESTABLISHED
Administrative Services Coordinator
12/07/04
Associate Civil Engineer - Plan Check Review
12/09/04
Data Technician
11/18/04
Financial Services Supervisor
11/09/04
Lineworking Supervisor
11/09/04
Police Officer - Lateral Level
12/01/04
Police Technician II - Dispatcher
11/04/04
Police Technician II - Dispatcher
12/22/04
Utility Analyst
12/16/04
Video Production Artist
12/07/04
4-D
LIST OF SPECIFICATIONS:
Animal Control Officer
Inventory Control Clerk
Marketing Specialist
5.
REGULAR AGENDA ITEMS
The Activity Report for the period of March 1, 2005 through May 31, 2005 was reviewed.
A discussion was held regarding Rule of the List. Member Robles-Wong inquired if
Executive Secretary Willis had spoken with other Department Heads to see if they would be
comfortable going to this method. Ms. Willis expressed a general feeling throughout the City
that for open/competitive examinations this would be an acceptable alternative to the current
procedure, however, it would not be reasonable in the case of promotional examinations.
She went on to explain the additional values of having a Rule of the List method in place,
mainly by giving departments more alternatives in the interviewing process.
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-07-13.pdf
CivilServiceBoard,2005-07-13,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of July 13, 2005
Member Rich expressed reservations on equality to applicants if the departments were to
circumvent normal procedure and interview candidates that may be ranked lower on the list
prior to interviewing the top 5 or 10. He asked if departments are held accountable for fair
interviewing practices i.e., do we require that they go down the list in order. Executive
Secretary Willis explained it is always Human Resources instructions to the departments
that they do that, however, there are no checks in place to ensure this procedure is followed.
Before going forward with the Rule of the List implementation process, it was agreed that
Human Resources would re-survey the cities originally polled in 2002 to see if they were still
using the same methods. Human Resources will also research when rule of the list was
implemented for the Fire Department's open/competitive examinations, and check the
ethnicity stats surrounding that time period.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
None
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
An informational memorandum was presented regarding the reinstatement of an employee
previously released from probation. There were no questions from the Board.
9.
ADJOURNMENT:
Chair Robles-Wong asked for a motion to adjourn, which was provided by Member Smith,
Member Rich seconded, and carried by a 3-0 vote. There being no further business to come
before the Board, the meeting was adjourned at 8:38 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-07-13.pdf
CivilServiceBoard,2005-10-12,1,"OF
of
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 12, 2005
1.
The meeting was called to order at 5:12 p.m.
2.
ROLL CALL: Members Michael Rich, Michael Robles-Wong, William J. Smith, and Executive
Secretary Karen Willis.
ABSENT:
Member Roberto Rocha.
STAFF PRESENT: Terri Highsmith, Assistant City Attorney, Donna Mooney, Deputy City Attorney
and Marsha Merrick, Executive Assistant, Human Resources.
OTHERS IN ATTENDANCE: Marion Miller, ACEA President, Mary M. Leichliter, Attorney and Mrs.
Goins, spouse of Dominic Goins.
3.
MINUTES:
The minutes of the regular meeting of July 13, 2005 were presented for approval. Member
Rich asked that his comment from that meeting be shown in the October 12, 2005 minutes in regards to
two promotional recruitments - Storekeeper and Development Coordinator. Member Rich felt these
examinations could have been handled as open/competitive, questioning whether there would have been a
large enough candidate base to choose from within the City. With this stipulation to the October 12, 2005
minutes, Member Rich made a motion to accept the July 13, 2005 minutes as presented, seconded by
Member Smith and carried by a 3-0 vote.
The amended minutes of the regular meeting of April 7, 2005 were also presented for Board approval.
Member Smith moved to accept, Member Rich seconded and carried by a 3-0 vote.
4.
CONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented,
seconded by Member Rich and carried by a 3-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JULY, AUGUST AND SEPTEMBER 2005:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
Administrative Technician I (Promotional)
08/12/05
Apprentice Lineworker
08/24/05
Line Working Supervisor
08/24/05
Police Lieutenant (Promotional)
07/06/05
Public Works Maintenance Team Leader
08/16/05
Senior Clerk (Promotional)
08/12/05
Telecom Operations Superintendent
08/24/05
Utility Construction Compliance Specialist
07/26/05
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-10-12.pdf
CivilServiceBoard,2005-10-12,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of October 12, 2005
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
Combined Building Inspector
03/10/05
Planner III
01/20/05
Police Sergeant (Promotional)
09/15/04
Financial Analyst
01/26/05
Fire/Building Code Compliance Officer
09/21/04
Maintenance Worker Il
09/02/04
Public Works Supervisor
08/17/04
Senior Construction Inspector
01/18/05
4-C
ELIGIBLE LISTS EXPIREDICANCELLED:
DATE ESTABLISHED
Assistant Engineer
01/03/05
Buyer
01/13/05
Code Compliance Officer
08/25/03
Development Manager
01/18/05
Distribution Engineer
09/03/03
Office Assistant
01/11/05
Program Specialist I/II (Clean Water Program)
09/30/03
Reconstruction Specialist Il (Promotional)
03/03/05
Senior Electrical Engineer
08/19/04
Senior Management Analyst - Human Resources
07/17/03
Street Light Maintenance Technician
03/05/05
System Dispatcher
03/24/05
Traffic Signal Maintenance Technician
09/29/03
4-D
LIST OF SPECIFICATIONS:
Combination Building Inspector
Permit Technician I
Development Services Division Manager
Permit Technician II
Golf Course Maintenance Superintendent
Safety Officer
Golf Services Manager
Sales and Service Supervisor
Information Systems Network Analyst
Sr. Combination Building Inspector
NOTE: Member Rich requested that on future agendas, notations be made indicating whether
the job specifications are newly established or revised.
5.
REGULAR AGENDA ITEMS
5-A The Activity Report for the period of June 1, 2005 through August 31, 2005 was reviewed.
5-B Rule of the list survey results were reviewed. All agencies surveyed continue to use the
same method as was in place in mid-2002 when original survey was performed. Member
Robles-Wong provided explanation to Member Smith on how the rule of 3, 5, 10 and rule
of the list works.
Member Robles-Wong would like to see Alameda go to rule of the list at least for all open
examinations. Member Rich again expressed reservations to this method, and after some
discussion, put forth an alternative providing that examinations requiring professional
certifications might be acceptable. Member Robles-Wong asked that staff please provide a
list for the Board's review of all Alameda positions that require professional certifications.
Member Smith indicated he was still undecided, and split the middle.
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-10-12.pdf
CivilServiceBoard,2005-10-12,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of October 12, 2005
Fire Department EEO Statistics for 1999 and 2001 were reviewed. The results were pre-
and post-rule of the list respectively. It was determined that there was only about a 1-2%
difference in ethnicity statistics between the 1999 and 2001 reports, not enough to prove
that going to rule of the list would be an added value to diversifying the organization.
5-C Procedure on Appeals (Article XI) was moved to the end of the agenda, to follow the
scheduled closed session appeal hearing.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
ACEA President Marion Miller expressed concern of potential conflict of interest when two
attorneys from the same office represent the Civil Service Board, and also present the case
against the appellant in a disciplinary appeal hearing. Assistant City Attorney Highsmith
addressed these concerns and stated that the case is never discussed between attorneys prior
to the hearing, and Ms. Highsmith's sole responsibility is to advise the Board on procedure
when questions arise. Ms. Highsmith is not there to render her opinion on final Board decisions.
On a separate issue, Ms. Miller requested that she receive all of the attachments that go along
with the Civil Service Board agenda when it is released. Staff will accommodate this request in
all meetings going forward.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Smith noted that he had been talking to Councilmember Frank Matarrese regarding
phone calls he receives from citizens who are concerned with groundskeeping done by City
employees and also regarding city vehicles that are leaking oil on our streets.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
A position reclassification memo was shared with the board to advise them that a Public Works
employee was being upgraded to a higher position. The employee has been performing the
duties of this classification for several years, and is currently being compensated via our y-rate
method. The Board asked a few clarifying questions surrounding the circumstances.
A short break was taken from 6:20 p.m. to 6:27 p.m. prior to adjourning to closed session.
9.
ADJOURNMENT TO CLOSED SESSION: 6:28 P.M.
CLOSED SESSION CONCLUDED AND REGULAR MEETING RESUMED AT 7:36 P.M.
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION: Board Chair Robles-Wong
announced the Board's unanimous decision that, due to the fact that the appellant was again
not present at this hearing, the appellant has therefore, as a consequence, waived his right to a
hearing before the Civil Service Board.
Item 5-C, Procedure on Appeals (Article XI) was continued at this point.
Assistant City Attorney Highsmith stayed on to answer the Board's questions, which were for
the most part procedurally based.
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-10-12.pdf
CivilServiceBoard,2005-10-12,4,"City of Alameda
Page 4
Civil Service Board Agenda
Regular Meeting of October 12, 2005
Member Smith asked about the possibility of sequestering witnesses. Ms. Highsmith explained
that because the prior hearing to which they were referencing was held as an open session, the
witnesses were also members of the public, and could not, therefore, be barred from the
proceedings. The Board could ask the witnesses to leave the room while other testimony was
being given, but this request could not be enforced. If this were a closed session setting, the
witnesses would be sequestered and brought in one at a time for their testimonies.
The subject of impartial legal advice arose again, and Ms. Highsmith reiterated the position of
the City Attorney's office in that there is no correspondence prior to a hearing between the
Board's attorney and the attorney presenting the case against the appellant.
Ms. Highsmith also advised the Board on procedures for handling objections.
Member Robles-Wong asked that a small change be made to ARTICLE XI. PROCEDURE ON
APPEALS under Section 3. NOTICE AND DECISION of the Civil Service Rules which states in
part "" Within ten (10) days after the hearing is concluded and the matter submitted for
decision, the Board shall make its written decision To be more specific, the Board asks this
statement be amended to read "" Within ten (10) business days. Member Robles Wong
made the motion to effect this change; Member Smith seconded and was carried by a 3-0 vote.
Staff will follow-up with noticing all appropriate parties and soliciting opinions on the subject.
10.
ADJOURNMENT:
Chair Robles-Wong asked for a motion to adjourn, which was provided by Member Smith,
Member Rich seconded, and carried by a 3-0 vote. There being no further business to come
before the Board, the meeting was adjourned at 8:08 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2005-10-12.pdf
CivilServiceBoard,2006-01-11,1,"any
OF
of
RE
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 11, 2006
1.
The meeting was called to order at 5:02 p.m.
2.
ROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, Roberto Rocha, William
J. Smith, and Executive Secretary Karen Willis.
ABSENT:
None.
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, & Marsha Merrick, Executive Assistant,
Human Resources.
OTHERS IN ATTENDANCE: Marion Miller, ACEA President.
Before moving in to the regular agenda items, an enthusiastic welcome was made to new member
Avonnet Peeler that included staff and board introductions. Executive Secretary Willis announced that
this would be the last Civil Service Board meeting that Ms. Merrick would be attending due to her
transfer to another department. Ms. Willis also announced to the board that there would be a new
ACEA President as of the end of January 2006.
3.
MINUTES:
The minutes of the regular meeting of October 12, 2005 were presented for board approval.
Member Smith moved to accept, Member Rich seconded, and carried by a 5-0 vote.
4.
CONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented,
seconded by member Rich and carried by a 5-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE MONTHS
OF OCTOBER, NOVEMBER AND DECEMBER 2005:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
Accounting Technician
12/15/05
Accounting Technician (Promotional)
11/09/05
Cable Head-End Technician
10/13/05
Fire Captain (Promotional)
10/12/05
Information Systems Network Analyst
11/10/05
Jailer
10/20/05
Park Maintenance Worker
12/15/05
Program Specialist Il - Transportation
10/13/05
Safety Officer
11/16/05
Utility Distribution Technician
10/18/05
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2006-01-11.pdf
CivilServiceBoard,2006-01-11,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of January 11, 2006
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
Electrical Helper
11/20/04
Emergency Medical Services Education Coordinator
04/13/05
Executive Assistant
10/22/04
Firefighter/Paramedic (Entry & Lateral levels)
12/14/04
Intermediate Clerk
04/12/04
Police Officer (Recruit level)
05/11/05
Senior Account Clerk
05/19/05
4-C
ELIGIBLE LISTS EXPIREDICANCELLED:
DATE ESTABLISHED
Assistant Line Superintendent
11/17/04
Associate Civil Engineer (Land Development & Transportation)
06/14/05
CATV Line Technician (Cable Technician III)
11/17/04
City Engineer
12/02/04
Community Development Program Manager (Promotional)
04/28/05
Development Coordinator (Promotional)
05/10/05
Distribution Engineer
05/18/05
Electrical Engineer
05/17/05
Fire Apparatus Operator (Promotional)
10/01/03
Inventory Control Clerk
06/08/05
Office Assistant
10/17/03
Police Captain (Promotional)
12/08/03
Police Officer (Academy Graduate & Lateral levels)
05/11/05
Program Specialist I - Alternative Modes
11/03/04
Program Specialist I - Solid Waste/Recycling Services
11/03/03
Public Safety Dispatcher
06/02/05
Public Works Maintenance Foreperson (Promotional)
11/19/03
Public Works Superintendent
11/26/03
Senior Fleet Mechanic
12/10/03
Stock Clerk
06/07/05
Storekeeper (Promotional)
04/21/05
Telecommunications Engineer
05/12/05
4-D
LIST OF SPECIFICATIONS:
Building Official (Revised)
Facilities Maintenance Worker (Revised)
Plan Check Engineer (New)
5.
REGULAR AGENDA ITEMS
The Activity Report for September 1, 2005 through November 30, 2005 was reviewed.
A list of positions requiring professional certifications was presented for the board's review per a
request made at the October 2005 meeting by Member Rich. This related to the subject of
Eligible Lists and how the City certifies candidates to departments. After a bit of discussion, staff
was directed to revise the list showing only positions requiring multi-year degrees or certificates
that would be required upon hire, and to have the modified list ready by the April 2006 meeting.
The result of a board proposal to modify Civil Service language regarding Procedure on Appeals
was shared. Staff had encountered no opposition from City officials or Union representatives to
the proposed language. Roberto Rocha moved to revise the language as presented, Member
Smith seconded and carried by a 5-0 vote. Staff will revise and distribute the rules accordingly.
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2006-01-11.pdf
CivilServiceBoard,2006-01-11,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of January 11, 2006
While discussing revision of Civil Service Rule language, Member Peeler asked some questions
regarding revision of language contained in the Civil Service Ordinance. Of particular concern was the
EEO language that is a bit out of date. Executive Secretary Willis explained that it is a different matter
to change ordinance language and that it would require an act of City Council to do so. Staff will
investigate exactly what would be involved to make this type of change, and communicate that
procedure to the board.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board Chair Michael Robles-Wong took the opportunity to officially congratulate Member Peeler for
joining their esteemed board. Member Peeler expressed her pleasure at the appointment.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Position Reinstatement Letters - two reinstatement letters were presented to the board for
acceptance. Marion Miller, ACEA President, presented some background information on the
letter pertaining to her bargaining unit member.
Position Reclassification Memos - two reclassification memos were presented to the board for
approval. Member Robles-Wong had some questions regarding the Golf re-class, which staff
member Jill Kovacs readily answered.
Member Rocha moved to accept both the reinstatement letters and reclassification memos, Member
Peeler seconded, and carried by a 3-0 vote. (NOTE: Members Rich and Smith had other
engagements and departed just prior to this vote.)
9.
Chair Robles-Wong asked for a motion to adjourn, which was provided by Member Rocha, Member
Peeler seconded, and carried by a 3-0 vote. There being no further business to come before the Board,
the meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Launalize
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board
""Dedicated to Excellence, Committed to Service""",CivilServiceBoard/2006-01-11.pdf
CivilServiceBoard,2006-04-05,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, APRIL 5, 2006
1.
The meeting was called to order at 5:05 p.m.
2.
ROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, and William J. Smith,
and Executive Secretary Karen Willis
ABSENT:
Roberto Rocha
STAFF PRESENT: Jill Kovacs, Senior Management Analyst.
OTHERS IN ATTENDANCE: Marion Miller, ACEA Past President.
3.
MINUTES:
The minutes of the regular meeting of January 11, 2006 were presented for Board
approval. Member Peeler moved to accept, Member Rich seconded, and carried by a
4-0 vote.
4.
CONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented.
Member Rich seconded, and carried by a 4-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JANUARY, FEBRUARY, AND MARCH 2006:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney I-II
02/02/2006
206-12PR
Associate Civil Engineer
03/03/2006
205-24
Engineering Supervisor
03/28/2006
206-17PR
Facilities Maintenance Worker
02/15/2006
206-06
Maintenance Worker I
03/01/2006
205-58
Maintenance Worker Il
03/23/2006
205-65
Plan Check Engineer
03/12/2006
206-05
Program Specialist I-II
02/23/2006
205-64
Public Safety Dispatcher
03/10/2006
205-25/26
Public Works Maintenance Team Leader
03/16/2006
205-59
Sales and Service Supervisor
02/23/2006
205-52
Supervising Civil Engineer
03/23/2006
205-55
System Dispatcher
03/17/2006
206-07
Transportation Planner (Programs Specialist I/II) 03/03/2006
205-63
Utility Construction Compliance Specialist
03/15/2006
205-66",CivilServiceBoard/2006-04-05.pdf
CivilServiceBoard,2006-04-05,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of April 5, 2006
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
EXAM NO.
Administrative Technician I
08/12/2005
205-45PR
EMS Education Coordinator
04/13/2005
205-10
Executive Assistant
10/22/2004
204-54
Fire Captain
10/12/2005
205-46PR
Fire/Building Code Compliance Officer
09/21/2004
204-33
Jailer
10/20/2005
205-48
Police Lieutenant
07/06/2005
205-36PR
Police Sergeant
09/15/2004
204-38PR
Public Works Supervisor
08/17/2004
204-37
Senior Construction Inspector
01/18/2005
204-69PR
4-C
ELIGIBLE LISTS EXPIREDICANCELLED DATE ESTABLISHED
EXAM NO.
Apprentice Lineworker
08/24/2005
205-27
Cable Head-End Technician
10/13/2005
205-54
CATV Technical Operations Superintendent
08/24/2005
205-28
Combination Building Inspector
03/10/2005
205-13
Electrical Distribution Technician
10/18/2005
205-42
Financial Analyst
01/26/2005
204-74
Intermediate Clerk
04/12/2004
204-18
Line Working Supervisor
08/24/2005
205-41PR
Maintenance Worker Il
09/02/2004
204-36
Planner III
01/20/2005
204-73
Police Officer
05/11/2005
205-04
Program Specialist Il
10/13/2005
205-39
Public Works Maintenance Team Leader
08/16/2005
205-40
Sr. Combination Building Inspector
09/19/2005
205-51PR
Utility Construction Compliance Specialist
07/26/2005
205-32
4-D
LIST OF SPECIFICATIONS:
Permit Technician III (New)
Police Records & Communications Manager (New)
5.
REGULAR AGENDA ITEMS
5-A
Activity Report - Period of December 1, 2005 through February 28, 2006
Discussion: Board Member Rich asked if separations were increasing. Executive Secretary
Willis confirmed that they were. Member Rich further asked if this was due to an increase in
resignations or retirement, and if resignations, how many were going to other agencies.
Executive Secretary Willis and Jill Kovacs gave estimates. Board Member Smith commented
that this provided opportunity for the city to diversify its workforce.",CivilServiceBoard/2006-04-05.pdf
CivilServiceBoard,2006-04-05,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of April 5, 2006
Board President Robles-Wong shared a special circumstance in January shortly following the
CSB meeting where he was notified by staff of the need to revoke the cancellation of a Lateral
Police Officer eligible list. He asked that this action be so noted in these minutes. Minutes
reflect that the City is rescinding the cancellation of the Police Officer (Lateral) list, established
on May 11, 2005 and cancelled at the Civil Service Board meeting on January 11, 2006.
5-B
List of Positions Requiring Professional Certifications
A list of positions requiring professional certifications or advanced degree was distributed as
requested. Member Rich stated that this was the information he was looking for. He stated that
he had been concerned about the merit process but felt like it made sense to give more latitude
to management with regard to those positions that are difficult to fill. Staff was directed to
prepare language to modify Article VIII, Section 1 to expand the rule-of-the-list principles
established for Firefighters to include all those on the list of positions requiring professional
certifications or advanced degrees. Member Rich further asked that a policy be developed
where the appointing department head or supervisor would explain in their hiring
recommendation why they jumped out of order. Executive Secretary Willis explained that this is
a rule change and the City would need to notice the bargaining units impacted by this change.
It will be placed on the agenda for the July meeting.
5-C
Result of Proposal to Modify Civil Service Language regarding Procedure on Appeals
The result of a Board proposal to modify civil service language regarding procedure on appeals
was shared. Executive Secretary Willis reported that the rule change on Civil Service Rules
Article XI, Section 3 had been distributed and was now in effect.
5-D
Equal Employment Opportunity Language
Executive Secretary Willis stated that after review, Human Resources would immediately be
adding ""sexual orientation"" to Equal Employment Opportunity language used on recruitment
bulletins.
Executive Secretary Willis went over the process that would need to happen to revise the Civil
Service Ordinance. This would require City Council action. Board President Robles-Wong
recommended that Section 2 of the Civil Service Ordinance be revised at this time, stating that
since there are no current issues related to these matters, it is a good time to address such
changes. Executive Secretary Willis asked if the Board wished to revise all of Section 2. If they
were going to focus only on revising Merit Principal 3 then Human Resources staff could work
with the City Attorney's office to draft revised language. The Board indicated that they are only
addressing Merit Principal 3.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Smith announced this was his last meeting as his appointment was ending and he would not
be accepting an additional term. All provided thanks to Member Smith for his service to the Civil
Service Board.",CivilServiceBoard/2006-04-05.pdf
CivilServiceBoard,2006-04-05,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of April 5, 2006
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis shared progress made in placing Civil Service Board agendas and minutes
on the City's website. She requested Civil Service Board Member contact information for posting on
the website. Human Resources staff will send an email to each Board Member asking for their
preferred contact information to be included on the website.
9.
There being no further business to come before the Board, the meeting was adjourned at 5:55 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2006-04-05.pdf
CivilServiceBoard,2006-07-12,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 12, 2006
1.
The meeting was called to order at 5:27 p.m.
2.
ROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, and Executive
Secretary Karen Willis.
ABSENT:
Member Roberto Rocha.
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative
Assistant.
OTHERS IN ATTENDANCE:
3.
MINUTES:
The minutes of the regular meeting of April 5, 2006 were presented for Board
approval. Member Peeler moved to accept, Member Rich seconded, and carried by a
3-0 vote.
4.
CONSENT CALENDAR: Member Rich made a motion to accept the Consent Calendar as presented.
Member Peeler seconded, and carried by a 3-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF APRIL, MAY AND JUNE 2006:
4-A
ELIGIBLE LISTS ESTABLISHED:
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney I/II
5/17/2006
206-16
Cable Technician Il
6/13/2006
206-27
CATV Technical Operations Superintendent
4/11/2006
206-061
Combination Building Inspector
5/8/2006
206-23
Construction Inspection & Survey Supervisor
6/9/2006
206-22PR
Deputy City Attorney Il
5/31/2006
206-16
Environmental Services Manager
6/7/2006
206-20
Plan Check Engineer
3/28/2006
206-05
Planner III
4/5/2006
206-15
Planning Services Manager
4/21/2006
206-21
Police Officer (Lateral)
6/29/2006
206-31
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
EXAM NO.
Accounting Technician
12/15/2005
205-57
Firefighter
12/14/2004
204-45",CivilServiceBoard/2006-07-12.pdf
CivilServiceBoard,2006-07-12,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of July 12, 2006
Firefighter-Paramedic (Entry)
12/14/2004
204-44
Police Lieutenant
7/6/2005
205-36PR
Police Officer (Recruit)
5/11/2005
205-07
Senior Account Clerk
5/19/2005
205-30
Senior Construction Inspector
1/18/2005
204-69PR
4-C
ELIGIBLE LISTS EXPIREDICANCELLED: DATE ESTABLISHED
EXAM NO.
Accounting Technician
11/9/2005
205-57PR
Electrical Helper
11/20/2004
204-21
Information Systems Network Analyst
11/10/2005
205-43
Park Maintenance Worker
12/15/2005
205-56
Safety Officer
11/16/2005
205-49
4-D
LIST OF SPECIFICATIONS:
Planning Services Manager (Revised)
Supervising Planner (Revised)
Web Technical Producer (New)
5.
REGULAR AGENDA ITEMS
5-A
Activity Report - Period of March 1, 2006 through May 31, 2006.
Discussion: Board President Robles-Wong suggested that a trend report be compiled. He
stated that he would like to see broad trend information for the last 6-9 months, as to why
separations are occurring, and where employees who leave are going.
Board Member Rich asked whether the demotion of the Electrical Helper from Apprentice
Lineworker was disciplinary. Jill Kovacs stated that particular person did not pass probation.
Board President Robles-Wong asked if there was any provision regarding apprentice
lineworkers, which requires them to pass the apprenticeship program, or if they are able to
remain an apprentice without being promoted any further. Executive Secretary Willis stated that
apprentice lineworkers are required to pass the apprenticeship program or they are terminated.
5-B
Proposed Rule Change- Article VIII Appointment, Section 1 - Certification of Eligibles and
Section 2 Method of Appointment.
Discussion: Board President Robles-Wong asked if there was a time limit on how long the
department has to explain why they jumped out of order on an eligible list and how detailed the
explanation needed to be. Executive Secretary Willis stated that the certification would not be
processed without an explanation and if there are any questions regarding their reasons,
Human Resources will call the department head. Board member Peeler asked if the appointing
authorities are well versed in discrimination laws. Executive Secretary Willis explained that
Human Resources often sits in on interviews, helps in assessments and reviews interview
questions beforehand. Board President Robles-Wong stated that the Board would like to see
general reasons of why the appointing authorities chose out of order without disclosing",CivilServiceBoard/2006-07-12.pdf
CivilServiceBoard,2006-07-12,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of July 12, 2006
confidential applicant information. He would like to see these on a separate sheet of paper from
the certification in order to avoid disclosing applicant's names.
Executive Secretary Willis proposed deleting the words ""On the certification form"" from the Rule.
Member Peeler made a motion to accept Certification of Eligibles and Method of Appointment
with deletion of words. Member Rich seconded, and carried by a 3-0 vote.
5-C
Proposed Change to Civil Service Ordinance, Section 2, Merit Principal 3.
Discussion: Executive Secretary Willis explained that changes to Ordinances have a different
process than Rule changes, and would need to be presented to City Council. Board Member
Rich suggested that, regarding Merit Principal 3, The words ""sexual orientation"" should be
moved to the end of the sentence with the phrase ""an exception would apply for job-related
requirements"" following. Board President Robles-Wong proposed removing the words ""apply all
criteria to non- citizens"". The Board agreed that the ""sexual orientation"" should be at the end of
the sentence with the addition of ""and with proper regard for privacy and other rights as afforded
by law"" ending the paragraph. Member Peeler made a motion to accept, Member Rich
seconded, and carried by a 3-0 vote.
Member Rich suggested that the agenda for next meeting should include a review of the Rules
and Ordinance to increase the Board's familiarity with both, but especially the Ordinance. Board
President Robles-Wong stated that he would like Executive Secretary Willis to obtain
Ordinances from other cities. He would also like her to look at a copy of Alameda's current
Ordinance and make margin notes regarding items that might be out of date or need to be
changed and then give it to the Civil Service Board to make and review changes.
Member Peeler made a motion to accept Proposed Change to Civil Service Ordinance, Section
2, Merit Principal 3 as read by Executive Secretary Willis:
""Assuring fair treatment of applicants and employees in all aspects of personnel administration
without regard to race, religious creed, color, national origin, ancestry, sex, age, physical
handicap, medical condition, marital status, or sexual orientation with proper regard for their
privacy and other rights as afforded by law.""
Member Rich seconded, and carried by a 3-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Discussion: Member Rich asked, regarding the budget, what happened with the non-funded positions?
Executive Secretary Willis explained that some were funded and some remained non-funded.
Member Rich questioned why they would be listed in the budget if they were going to remain un-
funded. Jill Kovacs stated that positions are listed as non-funded if there is anticipation to restore
funding in the future, or if those positions have been funded in the past.
Executive Secretary Willis stated that the City is in negotiations with three groups, IBEW, MCEA and
ACEA. She stated that IBEW has declared impasse and that a meeting with City Council is being
arranged.",CivilServiceBoard/2006-07-12.pdf
CivilServiceBoard,2006-07-12,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of July 12, 2006
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis announced appointment of new CSB Member, Michael Soderberg, and
explained that since his appointment was so recent, he likely did not receive notice in time to arrange
attendance at today's meeting.
Executive Secretary Willis announced that former CSB Member William Smith had submitted a letter of
thanks to her.
Executive Secretary Willis stated that in January, new law AB1234 was passed requiring that appointed
officials and Board and Commission members who are compensated or reimbursed for expenses are
required to attend ethics training once every two years. The training is paid for by the City and is also
available online. Notices will be sent out shortly to the members of the Civil Service Board.
9.
There being no further business to come before the Board, the meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2006-07-12.pdf
CivilServiceBoard,2006-10-04,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 4, 2006
1.
The meeting was called to order at 5:02 p.m.
2.
ROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, and Executive Secretary
Karen Willis.
ABSENT:
Member Roberto Rocha.
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Assistant,
Human Resources.
OTHERS IN ATTENDANCE:
3.
MINUTES:
The minutes of the regular meeting of July 12, 2006 were presented for Board
approval. Member Peeler moved to accept, Member Rich seconded, and carried by
a
3-0 vote.
4.
CONSENT CALENDAR: Member Rich moved to accept the consent calendar with the exception of 4-D,
which he asked to pull for discussion. Member Peeler seconded, and carried by a 3-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JULY, AUGUST AND SEPTEMBER 2006:
4-A ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Administrative Management Analyst
9/12/2006
206-44PR
Administrative Tech Il
8/23/2006
206-41PR
Assistant Engineer
8/15/2006
206-36
Customer Service Representative
7/20/2006
206-09
Electrical Helper
9/13/2006
206-47
Fire Apparatus Operator
9/19/2006
206-08PR
Intermediate Clerk
7/20/2006
206-34
Journey Lineworker
8/7/2006
206-26
Permit Technician I
7/3/2006
206-25PR
Permit Technician III
7/3/2006
206-24PR
Permit Technician III
8/28/2006
206-43
Planner I
7/18/2006
206-38
Principal Executive Assistant
9/20/2006
206-59PR
Supervising Planner
7/27/2006
206-29",CivilServiceBoard/2006-10-04.pdf
CivilServiceBoard,2006-10-04,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of October 4, 2006
4-B
ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
EXAM NO.
EMS Education Coordinator
4/13/2005
205-10
Fire Captain
10/12/2005
205-46PR
Jailer
10/20/2005
205-48
Maintenance Worker I
3/1/2006
205-58
Maintenance Worker Il
3/23/2006
205-65
Planner III
4/5/2006
206-15
Public Safety Dispatcher
3/10/2006
205-25/26
4-C
ELIGIBLE LISTS EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
ACE (Land Dev & Trans)
3/3/2006
205-24
Administrative Technician
I
8/12/2005
205-45PR
Assistant City Attorney I-II
2/2/2006
206-12PR
CATV Technical Operations Superintendent 4/11/2006
206-061
Engineering Supervisor
3/28/2006
206-17PR
Executive Assistant
10/22/2004
204-54
Facilities Maintenance Worker
2/15/2006
206-06
Plan Check Engineer
3/28/2006
206-05
Planning Services Manager
4/21/2006
206-21
Police Sergeant
9/15/2004
204-38PR
Program Specialist I/II
2/23/2006
205-64
(Community Programs)
Public Works Maintenance Team Leader
3/16/2006
205-59
(Concrete)
Public Works Supervisor
8/17/2004
204-37
Sales and Service Supervisor
2/23/2006
205-52
Supervising Civil Engineer
3/23/2006
205-55
System Dispatcher
3/17/2006
206-07
Transportation Planner
3/3/2006
205-63
Utility Construction Compliance Specialist
3/15/2006
205-66
4-D
LIST OF SPECIFICATIONS:
Assistant Line Superintendent (Revised)
Computer Services Coordinator (Revised)
Jailer (New)
Principal Executive Assistant (New)
Public Safety Dispatcher (New)
Redevelopment Manager (Revised)
Senior Public Safety Dispatcher (New)
Transportation Coordinator (New)
Discussion: Executive Secretary Willis explained that the reason there are a high number of new
specifications listed on the agenda is due to the fact that many positions were re-assigned from a
broad classification to more specific classifications with new titles as part of the PANS contract",CivilServiceBoard/2006-10-04.pdf
CivilServiceBoard,2006-10-04,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of October 4, 2006
agreement. Board President Robles-Wong asked whether the new classifications created a
competitive situation for the individuals who were re-assigned into a new job title, and questioned
whether or not those individuals were required to re- test. Executive Secretary Willis stated that
none of the individuals involved were required to re-test for their positions. Board President Robles-
Wong expressed concern that if the Civil Service Rules were not followed, the employees who were
re-assigned were not being protected by the system that was designed to do just that.
He
suggested that there should be a special meeting called in cases when individuals are involved.
Member Rich also requested a special meeting to discuss personnel actions and procedures, and
Member Peeler agreed. The Board agreed that a special meeting would be scheduled for mid-
November. Member Rich moved to approve item 4-D with the understanding that staff will agendize
a separate item on the next agenda to provide procedural background on the reclassification
process. Member Peeler seconded the motion and was carried by a 3-0 vote.
5.
REGULAR AGENDA ITEMS
5-A
Activity Report - June 1, 2006 through August 31, 2006.
Executive Secretary Willis presented the Board with Turnover Statistics as requested by Board
Member Rich at the July 12, 2006 meeting. She stated that the report showed percentages of
resignations, retirements and other separations for Miscellaneous and Safety employee groups
back to the year 2001. She explained that resignations had risen significantly in the last two years.
Member Rich asked if there was any idea why. Executive Secretary Willis stated that some
employees obtained jobs in other cities for better retirement or due to the fact that they had not
gotten a pay increase with the City, and others had resigned for personal reasons.
5-B
Proposed Change to Civil Service Ordinance, Section 2, Merit Principal 3.
Executive Secretary Willis stated that she had spoken with the City Manager regarding the
proposed change to the Civil Service Ordinance. She explained to the Board that the City Manager
would like the Board to review the entire Ordinance and make any and all changes all at once due
to the fact that it must go before Council before any changes are adopted. Board President
Robles-Wong stated that he had spoken briefly with the City Manager as well, and he does not
have any issues with changing the entire Ordinance at once.
5-C
Review of Civil Service Ordinance No. 2130
Discussion: Regarding staff suggested changes, Executive Secretary Willis explained that
department head titles have changed over time and thus, Section 4 (c) needs to be changed, as
some of the listed position titles no longer exist. She stated that Human Resources staff will put
together recommended changes and suggested language before the next Civil Service Board
meeting. Board President Robles-Wong asked if there is another term that can be used besides
""permanent"" as stated in Section 8, since there is no such thing as a ""permanent"" employee.
Executive Secretary Willis stated that the usual term is ""regular"". Board Member Rich stated that
some wording was either too broad or too narrow. Executive Secretary Willis stated that she will
agendize the Ordinance and Rules review for the special meeting in November.
5-D
Rule Change- Article VIII. Appointment, Section 1. Certification of Eligibles and Section 2. Method
of Appointment.
Executive Secretary Willis explained that Human Resources had failed to send the Rule Change
notification to the Bargaining Units as required. These have been sent and it is anticipated that the
Board will be able to approve as its next meeting.",CivilServiceBoard/2006-10-04.pdf
CivilServiceBoard,2006-10-04,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of October 4, 2006
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Referring to the Turnover Statistics presented with the Activity Report under 5-A, Board Member Rich
shared his concerns regarding the rising number of resignations from Miscellaneous Employees as
compared to the low number of Safety employee resignations. He encouraged the City to resolve this
matter as quickly as possible. Executive Secretary Willis stated that they are working on it and are getting
much closer.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis explained that Mr. Michael Soderberg, who was supposed to have been the new
Board Member, moved to Southern California between submitting his application and being notified of his
appointment and that consequently, he would not be appointed. She stated that the City is soliciting
applications for Civil Service Board Members.
9.
There being no further business to come before the Board, the meeting was adjourned at 6:10 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2006-10-04.pdf
CivilServiceBoard,2006-11-28,1,"OF
MINUTES OF THE SPECIAL MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
TUESDAY, NOVEMBER 28, 2006
1.
The meeting was called to order at 5:02 p.m.
2.
ROLL CALL: Members Michael Robles-Wong, Avonnet Peeler, Michael Rich, Roberto Rocha and
Executive Secretary Karen Willis.
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician
I, Human Resources.
OTHERS IN ATTENDANCE: No one from the Public.
3.
MINUTES:
The minutes of the Regular Meeting of October 4, 2006 were presented for Board
approval. Member Peeler moved to accept, Board President Robles-Wong seconded, and
carried by a 4-0 vote.
4.
REGULAR AGENDA ITEMS
4-A
Review of Classification Process.
Discussion: Staff presented to the Board a report regarding Alameda Police Officers Association- Non-
sworn (PANS) December 28, 2003 - December 24, 2006 MOU Implementation, Classification/ Step
Reassignment of incumbent employees. The report was comprised of a list of incumbent PANS members
involved in the December 26, 2004 classification reassignment and was provided to the Board as notice of
the action for presentation to and affirmation of the Board. Board President Robles-Wong explained that he
was surprised by how many employees were affected by the reclassification issue from last meeting. He
stated that he would like job title assignments to be confirmed so that there will not be a question years
from now that each person who was reclassified has permanent status. Executive Secretary Willis
explained that there were no changes in qualifications or salary ranges, and there were no promotions
given. Board President Robles-Wong stated that what needed to be clarified was that the position was
filled without an exam process, and that it is legitimate because employees were ""reassigned"". Executive
Secretary Willis stated that there is no definition for reassignment under the Civil Service Rules. The
individuals were broken out separately into new classes with the same qualifications. Member Rich asked
if an employee can move to another specialty when they are reclassified under the new, broader class. Jill
Kovacs explained that the certification is assigned to one specialty or the other and is not transferable.
Board President Robles-Wong indicated that there are two ways to be placed in a new job class, you can
either take an exam and be placed into it by promotion or demotion, or you have to be placed into it by the
Civil Service Board.
Executive Secretary Willis presented the Board with a flow chart of the reclassification process. She
explained that a reclassification is only brought to the Civil Service Board when a person has been doing
the job duties for one year and is given a promotion without an exam. Member Rich asked if seniority is
affected by reclassification. Executive Secretary Willis explained that seniority is based upon total time with",CivilServiceBoard/2006-11-28.pdf
CivilServiceBoard,2006-11-28,2,"City of Alameda
Page 2
Civil Service Board Minutes
Special Meeting of November 28, 2006
the City and not time in class. Board President Robles-Wong commented that all reassignments should be
brought to the Civil Service Board in the Activity Report along with New Hires, Promotions, etc. Member
Rich commented that what happened to the employees who were reassigned is not well defined and asked
if there was any correspondence to the Unions and Employees. Jill Kovacs shared that a letter was sent
out. Member Rich shared that he would prefer to see the word ""transfer"", clearly defined in the Civil Service
Rules, used in place of the word ""reassignment"". Board President Robles- Wong stated that he would like
clarification placed in the personnel files of each employee who was affected by the reclassification that
explains the word ""reassign"" should mean ""transfer"". Member Rocha made a motion to accept that
""reassign"" should mean ""transfer"" under the Civil Service Rules. Member Rich seconded, and carried by a
4-0 vote.
4-B
Ordinance Review
Discussion: Staff presented CSB Ordinance review notes presented as margin notes on the current
Ordinance. Executive Secretary Willis explained that the language changes shown are suggestions from
Human Resources. Member Rich stated that some of the Department Head Titles do not exist anymore and
that he would prefer to not see them all listed separately, but rather as ""all department heads that report to
the City Manager"".
4-C
Rule Change- Article VII, Appointment, Section 1. Certification of Eligibles and Section 2.
Method of Appointment.
Executive Secretary Willis explained that Firefighter/Paramedic was mistakenly left off of the classifications
requiring professional certification or advanced degree. The Board was presented with the new rule,
including Firefighter/ Paramedic.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
None
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis informed the Board that the City is still seeking applications for the CSB
vacancy. She asked Board members to please have anyone they know who they would like to have
considered, please submit application to the City Clerks Office.
9.
There being no further business to come before the Board, the meeting was adjourned at 6:05 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board
Attachment: November 14, 2006 Memo from Jill Kovacs to Karen Willis, reviewed and forwarded to the
Civil Service Board. Alameda Police Officers Association - Non-sworn December 28,
2003 - December 24, 2006 MOU Implementation Classification/ Step Reassignment of
Incumbent Employees.",CivilServiceBoard/2006-11-28.pdf
CivilServiceBoard,2007-01-24,1,"OF
of
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 24, 2007
1.
The meeting was called to order at 5:09 p.m.
2.
ROLL CALL: Members Michael Robles-Wong, Avonnet Peeler, Michael Rich, Roberto Rocha, and
Executive Secretary Karen Willis.
ABSENT:
None
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician
I, Human Resources.
OTHERS IN ATTENDANCE: None
3.
MINUTES:
The minutes of the Special meeting of November 28, 2006 were presented for Board
approval. Member Rocha moved to accept, Member Rich seconded, and carried by a
4-0 vote.
4.
CONSENT CALENDAR: Member Rocha moved to accept the consent calendar, Member Peeler
seconded and carried by a 4-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF OCTOBER, NOVEMBER AND DECEMBER 2006:
4-A
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Administrative Technician I (HR)
11/29/2006
206-70
Asst Line Superintendent
10/19/2006
206-54
Computer Services Coordinator
10/10/2006
206-53
Engineering Office Assistant
10/18/2006
206-46
Office Assistant
10/17/2006
206-55
Permit Technician I
10/3/2006
206-51
Police Sergeant - 2 positions
11/14/2006
206-52PR
Program Specialist Il (Clean Water Program)
11/2/2006
206-48
PW Maintenance Team Leader (Plumbing)
11/2/2006
206-62PR
Redevelopment Manager
10/5/2006
206-45PR
Utility Accountant
10/9/2006
206-57PR
4-B ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
EXAM NO.
Accounting Technician
12/15/2005
205-57
Administrative Management Analyst
6/7/2006
206-20
Assistant City Attorney I/II
5/17/2006
206-16",CivilServiceBoard/2007-01-24.pdf
CivilServiceBoard,2007-01-24,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of January 24, 2007
Construction Inspector & Survey Supervisor 6/9/2006
206-22PR
Customer Service Representative
7/20/2006
206-09
Deputy City Attorney Il
5/31/2006
206-16
Firefighter-Paramedic (Lateral)
12/14/2004
204-45
Intermediate Clerk
7/20/2006
206-34
Planner I
7/18/2006
206-38
Police Lieutenant (Promotional)
7/6/2005
205-36PR
Senior Account Clerk
5/19/2005
205-30
4-C
ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/ EXHAUSTED
Assistant Engineer
8/15/2006
206-36
Cable Technician Il
6/13/2006
206-27
Combination Building Inspector
5/8/2006
206-23
Firefighter Paramedic (Entry)
12/14/2004
204-44
Journey Lineworker
8/7/2006
206-26
Permit Technician I
7/3/2006
206-25PR
Permit Technician III
7/3/2006
206-24PR
Police Officer - Lateral
6/29/2006
206-31
Police Officer (Recruit)
5/11/2005
205-07
Supervising Planner
7/27/2006
206-29
4-D
LIST OF SPECIFICATIONS:
Technology Services Coordinator (Revision)
5.
REGULAR AGENDA ITEMS
5-A
Activity Report - Period of September 1, 2006 through November 30, 2006
Board Member Rich stated that he read an article regarding the decline in the number of positions
at Alameda Power and Telecom. Executive Secretary Willis stated that Alameda Power and
Telecom is no longer staffing Studio 31. Of the two people employed at Studio 31, one has been
reassigned and the other has been layed off. She also stated that Human Resources has noticed
the bargaining unit regarding the lay-off. She explained that Studio 31 will still exist but if the public
wishes to use it Alameda Power and Telecom will no longer help. The City is required to have
public access but is not required to staff it.
Board Member Robles Wong questioned whether there has been a higher or lower percentage of
turnover in the City. Executive Secretary Willis stated that it has stabilized at the numbers shown
on the report from the last meeting but that it is higher than it has been in the past.
5-B Action Change from Reassignment to Transfer, Alameda Police Officers Association - Non-sworn,
December 28, 2003 - December 24, 2006 MOU Implementation Classification/Step Reassignment
of Incumbent Employees.
Executive Secretary Willis explained that Human Resources staff have completed the Personnel
Action Change forms stating that the impacted employees were ""transferred"" instead of",CivilServiceBoard/2007-01-24.pdf
CivilServiceBoard,2007-01-24,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of January 24, 2007
""reassigned"", and these forms have been placed in their personnel files.
5-C
Ordinance Review
Executive Secretary Willis stated that the language regarding positions which are exempt from the
Civil Service Board has been changed to cover the group that doesn't fall under Civil Service. She
also stated that the word ""permanent"" was changed to ""regular"" in Section 8.
Board Member Rich stated that he would like to keep the language regarding subpoenas in Section
9-A in the ordinance. Executive Secretary Willis stated that she would change the language back.
She also explained that the next step in changing the ordinance is to put the Board's
recommendations for changes in front of City Council, which will require placing it on the agenda
twice, once to notice Council and once for vote.
Board President Robles-Wong moved to approve to recommend Rules changes to City Council with
the understanding that Section 9-A will be changed. Board Member Rocha seconded and carried
by a 4-0 vote.
5-D
Civil Service Rules Review
Executive Secretary Willis explained that a Rules change is strictly for Civil Service Board approval
and would not need to go before Council. Board President Robles-Wong stated that he would like
Human Resources staff to go through the Rules first. He also asked which attorney is counsel to
the Civil Service Board. Executive Secretary Willis stated that it is Assistant City Attorney Donna
Mooney. Board President Robles-Wong stated that he would like Donna Mooney to attend a
meeting after Human Resources reviews the Rules and presents them to the Board. He also stated
that he would like to schedule a special meeting to review the Ordinance and Rules. All present
agreed that a special meeting would be scheduled for March 7th.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board Member Rich stated that he had received a comment from a recruitment candidate who will remain
nameless that they were treated very well by Chris Low of Human Resources, and they were shocked at
the good turnaround.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis stated that not all of the Civil Service Board Members had taken the ethics
training and that she would send the Board Members the link to the online training in hopes that they will
take the course.
Executive Secretary Willis stated that the City has come to an agreement with ACEA on the MOU. She
explained that a piece of the new MOU will potentially impact the Civil Service Board due to the fact that
ACEA includes Housing Authority employees who are not currently under Civil Service Rules. Currently,
when Housing Authority employees are terminated they do not have the same rights as other employees.
Under the new MOU they will be granted the right to appeal to the Civil Service Board for a 30 day
suspension or greater, and that any Civil Service Board decision would be final.",CivilServiceBoard/2007-01-24.pdf
CivilServiceBoard,2007-01-24,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of January 24, 2007
Board President Robles-Wong questioned if Housing Authority employees were only being given hearing
rights and will not be Civil Service employees. Executive Secretary Willis confirmed that this is correct.
Board President Robles-Wong questioned if in a layoff situation a Housing Authority employee would be
able to bump a Civil Service employee. Executive Secretary Willis explained that if the Housing Authority
employee had held another position within the City then they would be able to bump a Civil Service
Employee, and that the MOU governs over the Civil Service Rules. She also stated that for all intents and
purposes Housing Authority employees will be Civil Service employees.
Executive Secretary Willis apologized to the Board that the Civil Service portion of the City website has not
been updated yet. She explained that the Information Technology Director had recently left the City.
9.
There being no further business to come before the Board, the meeting was adjourned at 5:55 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2007-01-24.pdf
CivilServiceBoard,2007-04-04,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, APRIL 4, 2007
1.
The meeting was called to order at 5:06 p.m.
2.
ROLL CALL: Members Michael Robles-Wong, Avonnet Peeler, Michael Rich, and Executive Secretary
Karen Willis.
ABSENT:
Member Roberto Rocha
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician
I, Human Resources.
OTHERS IN ATTENDANCE: Pam Sibley, Frances Gong, Linda Justus and Terry Flippo.
3.
MINUTES:
The minutes of the regular meeting of January 24, 2007 were presented for Board
approval. Member Peeler moved to accept, Member Rich seconded, and carried by a
3-0 vote.
4.
CONSENT CALENDAR:
Board President Robles-Wong questioned why EMS Education Coordinator had been extended. Jill
Kovacs stated that it is a specialized class and there are not many people who meet the qualifications. A
member of the public stated that EMS Education Coordinator should have expired per the Civil Service
Rules. Jill Kovacs stated that the file would need to be pulled in order to research why it had been
extended. Board President Robles-Wong stated that the department that extended the EMS Education
Coordinator eligible list needed to be advised of the Rule, and that Human Resources would need to hold a
new exam due to the fact that the current list is expired. Questions were raised regarding the revised
Administrative Technician I, Administrative Technician II, and Administrative Technician III specifications.
Jill Kovacs explained that revisions to the series involved expansion to include a development services
financial transactions specialization. Item 4-D was pulled from the Consent Calendar for further discussion.
Member Peeler moved to accept the consent calendar with the exception of item 4-D, List of Specifications.
Member Rich seconded and carried by a 3-0 vote.
Discussion: Regarding item 4-D, Board Member Rich stated that he would like to see the red lined copies of
the revised specifications. Jill Kovacs stated that some specification changes are straightforward and some
are complex. Board President Robles-Wong stated that in the case of a complex revision a brief report and
summary of what had been changed would be helpful. Jill Kovacs suggested that the Civil Service Board
could be copied on Bargaining Unit notices regarding specification changes which include the
circumstances involved in specification changes.
Member Peeler made a motion to approve item 4-D. Member Rich seconded and carried by a 3-0 vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JANUARY, FEBRUARY AND MARCH 2007:
4-A
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Assistant Engineer (Traffic)
1/5/2007
206-56
Fire Building Code Compliance Officer
3/12/2007
207-17
Junior Engineer
2/15/2007
206-64
Library Technician (Volunteer Services)
1/30/2007
206-58
Plan Check Engineer
2/16/2007
206-73",CivilServiceBoard/2007-04-04.pdf
CivilServiceBoard,2007-04-04,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of April 4, 2007
Police Officer (Academy Graduate)
2/26/2007
206-75
Police Officer (Lateral)
2/26/2007
206-74
Police Officer (Recruit)
3/5/2007
206-76
Program Specialist I/II (Integrated Waste
1/25/2007
206-63
Mgmt Program)
Recreation Program Coordinator
1/31/2007
206-68
Senior Clerk
3/15/2007
207-06
Senior Electrical Engineer
2/1/2007
206-10PR
Stock Clerk
2/28/2007
207-19
Supervising Librarian (Adult Services)
1/18/2007
206-50
Supervising Librarian (Children's Services)
1/17/2007
206-49
Transportation Coordinator
1/5/2007
206-71
4-B ELIGIBLE LISTS EXTENDED:
DATE ESTABLISHED
EXAM NO.
Computer Services Coordinator
10/10/2006
206-53
Electrical Helper
9/13/2006
206-47
EMS Education Coordinator
4/13/2005
205-10
Fire Apparatus Operator
9/19/2006
206-08PR
Fire Captain
10/12/2005
205-46PR
Jailer
10/20/2005
205-48
4-C
ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/ EXHAUSTED
Administrative Management Analyst
9/12/2006
206-44PR
Asst Line Superintendent
10/19/2006
206-54
Engineering Office Assistant
10/18/2006
206-46
Maintenance Worker I
3/1/2006
205-58
Office Assistant
10/17/2006
206-55
Permit Technician I
10/3/2006
206-51
Permit Technician III
8/28/2006
206-43
Planner III
4/5/2006
206-15
Public Safety Dispatcher
3/10/2006
205-25/26
Redevelopment Manager
10/5/2006
206-45PR
Utility Accountant
10/9/2006
206-57PR
4-D LIST OF SPECIFICATIONS:
Administrative Technician I (Revised)
Administrative Technician Il (Revised)
Administrative Technician III (Revised)
Development Manager (Revised)
Public Works Supervisor (Revised)
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of December 1, 2006 through February 28, 2007
Board Member Rich asked if any of the separations were disciplinary. Jill Kovacs statedthat
there had been one disciplinary separation. Member Rich stated that there seems to be a large
number of separations within the City.
5-B
Civil Service Rules Review
Jill Kovacs explained that Human Resources analysts each went through Avonnet Peeler's copy of",CivilServiceBoard/2007-04-04.pdf
CivilServiceBoard,2007-04-04,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of April 4, 2007
the Rules, on which she had made notes, and made additional margin notes. Board President
Robles-Wong asked whether or not the Bargaining Units and the City Attorney had seen copies. Jill
Kovacs stated that the process had not reached that stage, everything is still very preliminary and
any corrections are still only thoughts. Board President Robles-Wong stated that he would like
more input at a non-regular meeting after the Bargaining Units have provided input. He stated that
he would like to redirect the Rules back to Karen Willis, and would like to supply a note and copy to
the City Attorney. Member Rich requested that routine language changes such as updating
""Personnel"" to ""Human Resources"" be separated from the substantive items to be reviewed. Jill
Kovacs stated that Human Resources staff would identify such issues. Member Peeler stated that
illegal controlled substances have to be treated separately from alcohol under Article 6, Section 1- -
C. Board President Robles-Wong added that Under Article 6, Section 7, the test process systems
are too broad and need to be more specific. He stated that he would like a copy of the noted Rules
sent to the City Attorney and Bargaining Units prior to the next meeting, and have them provide a
list of suggested changes, concerns, or additions if not` already noted. The Board agreed that the
next step in the Rules revision process would be decided at July's regular meeting.
Board Member Rich asked if the City has an affirmative action plan. Jill Kovacs stated that there is
a policy prohibiting discrimination, but that affirmative action reporting was discontinued a number
of years ago.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Pam Sibley, a member of the public, stated that she hoped that Civil Service procedures could be as they
once were. She stated that in the reclassification process you are required to test for your own job, and
then you are required to go on probation for another year with no change of duties. She also stated she
feels like that Civil Service process has lost its integrity. Board President Robles-Wong stated that he is
familiar with the Civil Service Process and feels like something is missing. He stated that he would like a
thorough evaluation, and for staff to go back and look at examples of similar situations. Board Member
Rich agreed and stated that the clearest examples would need to be found or it may get too confusing.
Executive Secretary Willis stated that the Bargaining Units are always notified in a reclassification situation.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
(None)
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis shared that Board Member Rocha had broken both wrists which lead to him
being unable to attend the meeting. She stated that she would check on him in the upcoming week to see
how he was doing. She also shared that the Civil Service Ordinance had gone through the City Attorney
and had been approved. The next step is to schedule it for Council. Board Members will be notified when
that particular Council Meeting will take place.
9.
Due to the July 4th Holiday the next Civil Service Board Meeting will be held on July 11, 2007.
10.
There being no further business to come before the Board, the meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2007-04-04.pdf
CivilServiceBoard,2007-07-11,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 11, 2007
1.
The meeting was called to order at 5:06 p.m.
2.
ROLL CALL: Board President Michael Robles-Wong, Avonnet Peeler, Michael Rich, Linda McHugh and
Executive Secretary Karen Willis.
ABSENT:
Member Roberto Rocha
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician
I, Human Resources.
OTHERS IN ATTENDANCE: Pam Sibley, Frances Gong, Linda Justus, Terry Flippo and Alan Elnick
3.
MINUTES:
The minutes of the regular meeting of April 4, 2007 were presented for Board
approval. Member Rich moved to accept, Member Peeler seconded, and carried by a
4-0 vote.
4.
CONSENT CALENDAR:
Member McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0
vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF APRIL, MAY AND JUNE 2007.
4A.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Administrative Tech I
5/2/2007
207-31PR
Assistant Engineer (Traffic)
4/17/2007
206-561
CATV Network Engineer
5/24/2007
207-22
Communications Center Supervisor
4/16/2007
207-12
Development Manager
3/27/1997
207-24PR
Fleet Mechanic
5/4/2007
207-15
Junior Engineer
5/30/2007
207-36
Junior Engineer
6/22/2007
207-36
Line Working Supervisor
5/23/2007
207-20
Office Assistant
6/20/2007
207-39
Police Records Supervisor
4/17/2007
207-13
Public Safety Dispatcher (Lateral)
6/28/2007
207-29
Public Safety Dispatcher (Entry)
6/28/2007
207-28
Sales and Service Supervisor
6/7/2007
207-23
Senior Account Clerk
5/10/2007
207-21R
System Dispatcher
6/20/2007
207-25
Transportation Engineer
6/6/2007
207-33PR
4B.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician I (HR)
11/29/2006
206-70
Construction Inspector & Survey Supervisor
6/9/2006
206-22PR
Customer Service Representative
7/20/2006
206-09
Deputy City Attorney Il
5/31/2006
206-16
Library Technician (Volunteer Services)
1/30/2007
206-58",CivilServiceBoard/2007-07-11.pdf
CivilServiceBoard,2007-07-11,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of July 11, 2007
Police Sergeant
11/14/2006
206-52PR
Program Specialist I/II (Int. Waste Mgmt Program)
1/25/2007
206-63
Program Specialist Il (Clean Water Program)
11/2/2006
206-48
Stock Clerk
2/28/2007
207-19
Supervising Librarian (Children's Services)
1/17/2007
206-49
Transportation Coordinator
1/5/2007
206-71
4C.
ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Accounting Technician
12/15/2005
205-57
Junior Engineer
2/15/2007
206-64
Plan Check Engineer
2/16/2007
206-73
Police Lieutenant (Promotional)
7/6/2005
205-36PR
Police Officer (Academy Graduate)
2/26/2007
206-75
Police Officer (Lateral)
2/26/2007
206-74
PW Maintenance Team Leader (Plumbing)
11/2/2006
206-62PR
Recreation Program Coordinator
1/31/2007
206-68
Senior Electrical Engineer
2/1/2007
206-10PR
Supervising Librarian (Adult Services)
1/18/2007
206-50
4-D
LIST OF SPECIFICATIONS:
Information Technology Manager (Retitled and Revised)
Purchasing and Payables Coordinator (New)
Stock Clerk (Revised)
Transportation Engineer (Revised)
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of March 1, 2007 through May 31, 2007
Board Member Rich stated that there seemed to be a high number of probationary releases. Karen
Willis explained that it may be an indication of problems in the selection process or the candidate
who was chosen may not have been a good fit for the department. Board President Robles-Wong
stated that it seems as though the City is having retention issues with regard to Police and Fire
positions.
5-B
Reclassification - From Administrative Services Coordinator to Purchasing & Payables
Coordinator
Executive Secretary Karen Willis shared that the Purchasing and Payables Coordinator is a unique
classification. Member Rich asked if this reclassification was different from the previous one in the
Police department, and Karen Willis confirmed that it was. Member Peeler moved to accept the
reclassification, Member Rich seconded and carried by a 4 - 0 vote.
5-C
EMS Education Coordinator Correction, April 4, 2007 CSB Agenda, Item 4 - C
Jill Kovacs presented the EMS Education Coordinator eligible list which should have been cancelled
and not extended at the April 4, 2007 Civil Service Board meeting. Member Rich moved to accept
the change, Member McHugh seconded and carried by a 4 - 0 vote.
5-D
Civil Service Rules Review
Executive Secretary Willis shared that Human Resources sent a notice to the Bargaining Units, but
that they had not received anything back. Member Peeler questioned whether there had been a date",CivilServiceBoard/2007-07-11.pdf
CivilServiceBoard,2007-07-11,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of July 11, 2007
listed in the letter as to when the Bargaining Units needed to respond, and Karen Willis confirmed
that there was. Board President Robles-Wong asked for input from members of the audience. Linda
Justus, ACEA President, stated that they were supposed to have received copies of the Civil Service
Rules that contained suggested changes, and that she was interested to see what changes the
Board wanted to make. Board President Robles-Wong shared that Member Peeler's copy of the
Rules had highlighted sections that she had questions about but did not include changes. Member
Rich stated that the reason the letter had been sent out was because the Board wanted input from
the Bargaining Units regarding things that needed to be changed or updated. Pam Sibley stated that
she had attended the meeting to hear about the proposed changes and that the Rules language
needed to be changed. Board Members, Rich, Robles-Wong and Peeler all agreed that the Board
intended the changes to be ""housekeeping"" to update outdated language, but that if something in the
Rules is wrong it needs to be changed. Board President Robles-Wong explained it was policy versus
procedure. Member Rich stated that the Board's role is to maintain the Civil Service System, not to
be change agents. Board President Robles-Wong stated that if an issue was procedural, any rule
related questions should go to Administration. Executive Secretary Karen Willis stated that the
process would be for Human Resources to send recommended changes to the Bargaining Units and
ask for their input, and would then bring those changes back to the Civil Service Board.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Alan Elnick shared with the Board that there had recently been a reassignment of a non-confidential
classification that currently existed within one Bargaining Unit, to a confidential position within another
Bargaining Unit. He stated that this reassignment had caused a reduction in force for the original
Bargaining Unit. Karen Willis stated that there had not been a reduction in force because it provided
another opportunity for the person who had held the reassigned position. Alan Elnick stated that the
person had to compete for the position with other applicants. If the incumbent had not been hired into the
new position they would have in turn, been laid off. He also stated that the position had in fact been
removed from Alameda City Employees Association. Karen Willis stated that there was a memorandum
sent to the Bargaining Units regarding the change and that Human Resources did not receive a response.
She also stated that the department had requested the change because the position had become
confidential. Linda Justus stated that she did not agree with the exam process and the new probation
period for a person who had already been doing that job. Board President Robles-Wong stated that there
are Bargaining Unit requirements under State and Federal law and that the City has responsibility as to its
part of those requirements. Alan Elnick stated that the person had been promoted into a new position with
a one year probation and that person could be eliminated at any time with in that period, and that because
the previous classification had been eliminated there was now no position for the promoted person to fall
back on. He also shared that he was concerned about the situation under the current Rules. Member Rich
stated that the Civil Service system has rules and management has discretion as to how to administer
these rules. Some of these things may affect areas that are bargainable. Board President Robles-Wong
asked Mr. Elnick if he thought there should be a new rule throwing everything open to competitive exam or
was there specific language he would like to propose. Member Rich asked Mr. Elnick if he thought a rule
was not applied correctly or if the rule is flawed. Mr. Elnick responded that he was not sure. Member Rich
stated that the rules do not say that no one gets laid off. Member Rich suggested something be prepared
for review. Executive Secretary Willis advised Mr. Elnick to submit a letter from Alameda City Employees
Association to include in the next Civil Service Board Packet which will go out one week before the
meeting, and Mr. Elnick in turn agreed to do so.
Pam Sibley stated that employees never know when to expect a reclassification or an exam, and that there
is no protection in the screen-to-list process. She also stated that the Civil Service Rules are great but the
interpretation is muddy. Board President Robles-Wong asked her to put her comments in writing so that
the Board has something to look at in order to better understand. He also asked that Human Resources
send a strikeout copy of the Rules to the Bargaining Units and requested that the Agenda for the next Civil
Service Meeting include reviewing the current Rules page by page, as well as to vote for a new set of Civil",CivilServiceBoard/2007-07-11.pdf
CivilServiceBoard,2007-07-11,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of July 11, 2007
Service Officers.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board President Robles-Wong shared that this would be his last meeting due to the fact that his term was
now up. Member Rich stated that he wished to thank Board President Robles-Wong and Karen Willis
shared that staff would miss him. All thanked him for his time that he served on the Board.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis thanked the Board Members for attending the Board appreciation breakfast.
10.
There being no further business to come before the Board, the meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2007-07-11.pdf
CivilServiceBoard,2007-11-08,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, NOVEMBER 8, 2007
1.
The meeting was called to order at 5:05 p.m.
2.
ROLL CALL: Board Members Michael Rich, Avonnet Peeler, Linda McHugh, Peter Horikoshi and
Executive Secretary Karen Willis.
ABSENT:
Member Roberto Rocha
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician
I, Human Resources.
OTHERS IN ATTENDANCE: Alan Elnick, Chris Low and Emily Hung.
3.
MINUTES:
The minutes of the regular meeting of July 11, 2007 were presented for Board
approval. Member Peeler moved to accept, Member Rich seconded, and carried by
a
4-0 vote.
4.
CONSENT CALENDAR:
Member McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0
vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JULY, AUGUST, and SEPTEMBER 2007.
4A.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Combination Building Inspector
8/22/2007
207-42
Development Coordinator
8/3/2007
207-32
Firefighter (Lateral)
7/2/2007
207-37
Firefighter (Entry)
8/24/2007
207-38
Housing Authority Maintenance Supervisor
8/16/2007
207-44
Human Resources Analyst
7/31/2007
207-43
Information Technology Manager
8/5/2007
207-40PR
Maintenance Worker I
7/25/2007
207-26
Planning Services Manager
9/19/2007
207-48
Police Officer (Academy Attendee/Grad)
9/15/2007
207-52
Reconstruction Specialist II
7/12/2007
207-46PR
4B.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney I/II
5/17/2006
206-16
Deputy City Attorney Il
5/31/2006
206-16
Electrical Helper
9/13/2006
206-47
Fire Apparatus Operator
9/19/2006
206-08PR
Fire/Building Code Compliance Officer
3/12/2007
207-17",CivilServiceBoard/2007-11-08.pdf
CivilServiceBoard,2007-11-08,2,"City of Alameda
Page 2
Civil Service Board Agenda
Regular Meeting of November 8, 2007
Fleet Mechanic
5/4/2007
207-15
Office Assistant
6/20/2007
207-39
Police Officer (Recruit)
3/5/2007
206-76
Police Sergeant
11/14/2006
206-52PR
Program Specialist II (Clean Water Program)
11/2/2006
206-48
Public Safety Dispatcher (Entry)
6/28/2007
207-28
Sales and Service Supervisor
6/7/2007
207-23
Senior Account Clerk
5/10/2007
207-21R
Senior Clerk
3/15/2007
207-06
4C. ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Administrative Technician I
5/2/2007
207-31PR
Administrative Technician I
11/29/2006
206-70
Assistant Engineer (Traffic)
4/17/2007
206-561
Communications Center Supervisor
4/16/2007
207-12
Computer Services Coordinator
10/10/2006
206-53
Development Manager
3/27/2007
207-24PR
Fire Captain
10/12/2005
205-46PR
Intermediate Clerk
7/20/2006
206-34
Jailer
10/20/2005
205-48
Junior Engineer
6/22/2007
207-36
Line Working Supervisor
5/23/2007
207-20
Police Records Supervisor
4/17/2007
207-13
Public Safety Dispatcher (Lateral)
6/28/2007
207-29
Transportation Engineer
6/6/2007
207-33PR
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of June 1, 2007 - August 31, 2007
Board Member Michael Rich asked if there had been any disciplinary or probationary releases. Executive
Secretary
Willis
stated
that
there
had
been
one
probationary
release
in
the
Police
Department
where
the
individual did not pass probation as a Police Sergeant. Board Member McHugh questioned why there had
been so many separations within the Planning and Building Department. Executive Secretary Willis stated
that some employees had received job offers elsewhere and another employee had decided to go back to
school. Board Member Michael Rich stated that it seemed as though there had been a spike of
separations in the last three months. Executive Secretary Willis confirmed that there has been an increase
in voluntary turnover. Board Member Rich asked whether it was due to the City's benefit structure.
Executive Secretary Willis stated that the Human Resources Department has been holding exit interviews
and that there has been no pattern in particular. She stated that the problem is more with getting interest in
applying for City jobs rather than with employees leaving.
5-B
Vote for New Officers
Board Member Peeler nominated Michael Rich to serve as Civil Service Board President, Member McHugh
seconded and carried by a 4-0 vote. Michael Rich accepted his nomination.
5-C Article VII. Eligible Lists
Chris Low presented the Board with a memo from Police Chief Walter Tibbet regarding the use of multiple
eligible lists for the Police Officer Recruit Classification. Chris Low explained that the Police Officer",CivilServiceBoard/2007-11-08.pdf
CivilServiceBoard,2007-11-08,3,"City of Alameda
Page 3
Civil Service Board Agenda
Regular Meeting of November 8, 2007
recruitment used to bring in hundreds of applications but in the last year that has changed dramatically.
The Police Department is now having difficulty finding good candidates and would like to recruit on a
continuous basis to have the flexibility to establish multiple eligible lists, and to be able to use them
simultaneously. He also shared that it takes over a year to put an Officer on the street, and many other
Police departments are experiencing the same problems in finding qualified individuals. Board President
Michael Rich questioned what the difference would be between having multiple eligible lists and adding to
the current one. Chris Low explained that eligible lists are typically the order in which people are hired. The
City of Alameda exhausts the current list and then establishes a new one, but that a single list might also
be a possibility. Board President Michael Rich asked if having multiple lists would be confusing and stated
that he would like to see new names merged onto one list instead. Board Member Horikoshi shared that all
agencies are having difficulties finding qualified people. He stated that his interest is in finding the City of
Alameda qualified Officers and would like to leave it up to staff to determine what the best way to handle
the eligible lists will be. Executive Secretary Willis stated that the language on establishment of lists would
need to be changed and brought back to the Board
5-D
Rules Review- Language
Executive Secretary Karen Willis handed out a letter to the Civil Service Board from ACEA stating that
although Non-Civil Service employees in ACEA are granted appeal rights to the Civil Service Board through
the ACEA MOU, the Civil Service Board would have no standing to provide any remedy for these
employees. Alan Elnick stated that ACEA is concerned that even though the MOU grants these
employees a right to a hearing before the Civil Service Board, there is nothing in the Civil Service Rules
that binds the City to accept the decision of the Civil Service Board. He stated that it was not clear if the
Civil Service Board would have to recognize the appeal under the MOU since it was not addressed in the
Civil Service Rules. Board President Michael Rich asked if ACEA had any desire to grant Civil Service
status or rights beyond the right to a Civil Service Board hearing to these employees. Mr. Elnick stated that
ACEA was not asking for that. Board Member Avonnet Peeler asked if the employees would waive their
rights to file in Court should they be granted an appeal before the Civil Service Board. Mr. Elnick stated
that they would not, nor would any other employee currently allowed an appeal to the Civil Service Board.
Board President Michael Rich stated that as a Board member he has no problem allowing these hearings
as the Civil Service Board is currently a hearing Board for other employees. Executive Secretary Willis
stated that the MOU binds the City as it is a contract with ACEA and as such, if the Civil Service Board is
recognized as the final authority for employees in ACEA bargaining unit, than the City would honor that
provision. There is no explicit language anywhere that states that the City shall accept the decision of the
Civil Service Board as final, although that is what has been applied. After further discussion, it was decided
that Executive Secretary Willis would speak with the attorney's office to see if a letter could be generated
stating that the City would recognize the Civil Service Board's decision as final and binding for non-Civil
Service employees granted a hearing before the Civil Service Board. Mr. Elnick stated that that would be
sufficient for ACEA.
Discussion continued regarding other sections of the Civil Service Rules. Board President Michael Rich
questioned why Affirmative Action language was removed from Article I, Section 2. He stated that he would
like to see a letter from the Attorney's office regarding the correct language. Board Member Peter
Horikoshi asked whether, in Section 2, the phrase ""because of sex"" should be changed to ""because of
gender"". There was a discussion on which term to use and Board President Rich stated that he would be
ok with changing ""sex"" to ""gender"" in the Rules as well as the Civil Service Ordinance. Board Member
Linda McHugh stated that Section 7, Eligible List, may need changing regarding the Police Officer issue.
5-E
Request for Reinstatement - Executive Assistant
Executive Secretary Karen Willis shared that an employee who had resigned to go back to school has
requested to be reinstated. She explained that this employee would be placed on the eligible list and would
not have to go through the testing process but would need to participate in a departmental interview. She
stated that the department is not required to select this person, but that their name would be certified to the
hiring authority for consideration.",CivilServiceBoard/2007-11-08.pdf
CivilServiceBoard,2007-11-08,4,"City of Alameda
Page 4
Civil Service Board Agenda
Regular Meeting of November 8, 2007
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(None)
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board President Rich stated that he appreciates the efforts of the Alameda Police Department to bring a
resolution to the recent homicide so quickly.
Board Member Horikoshi expressed his thanks for being allowed to join the Board.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
(None)
9.
There being no further business to come before the Board, the meeting was adjourned at 6:25 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2007-11-08.pdf
CivilServiceBoard,2008-01-09,1,"OF
of
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 9, 2008
1.
The meeting was called to order at 5:04 p.m.
2.
ROLL CALL: Board Members Michael Rich, Roberto Rocha, Avonnet Peeler, Linda McHugh, Peter
Horikoshi and Executive Secretary Karen Willis.
ABSENT:
None
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst,
and Stacey Meier, Administrative Technician I, Human Resources.
OTHERS IN ATTENDANCE:
3.
MINUTES:
The minutes of the regular meeting of November 8, 2007 were presented for Board
approval. Member Peeler moved to accept, Member Horikoshi seconded, and
carried by a
5-0 vote.
4.
CONSENT CALENDAR:
Member Rocha moved to accept the consent calendar, Member McHugh seconded and carried by a 5 -0
vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF OCTOBER, NOVEMBER, DECEMBER 2007.
4A.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Administrative Management Analyst
10/9/2007
207-47
Administrative Technician Il
12/19/2007
207-71
Assistant City Attorney Il
12/19/2007
207-74PR
Crime Analyst (Admin Tech III)
12/13/2007
207-64
Development Manager
12/4/2007
207-57
Distribution Engineer
12/5/2007
207-65
Division Chief
10/3/2007
207-16PR
Electrical Engineer
11/27/2007
207-41R
Electrical Mtce Technician
12/13/2007
207-62
Executive Assistant
10/30/2007
207-49
Housing Authority Mtce Team Leader
12/18/2007
207-73PR
Intermediate Clerk
10/23/2007
207-50
Jailer
12/3/2007
207-56
Police Officer (Lateral)
11/10/2007
207-53
Senior Electrical Engineer
11/13/2007
207-10PR
Utility Analyst/Asst Utility Analyst
12/11/2007
207-63
4B.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
CATV Network Engineer
5/24/2007
207-22",CivilServiceBoard/2008-01-09.pdf
CivilServiceBoard,2008-01-09,2,"City of Alameda
Page 2
Civil Service Board Agenda
Regular Meeting of January 9, 2008
Construction Inspector & Survey Supervisor
6/9/2006
206-22PR
Customer Service Representative
7/20/2006
206-09
Firefighter
7/2/2007
207-37
Maintenance Worker I
7/25/2007
207-26
Planner I
7/18/2006
206-38
Program Spec I/II (Integrated Waste Mgmt Prog)
1/25/2007
206-63
Transportation Coordinator
1/5/2007
206-71
4C. ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Assistant City Attorney I/II
5/17/2006
206-16
Admin Mgmt Analyst (Human Resources Analyst)
7/31/2007
207-43
Information Technology Manager
8/5/2007
207-40PR
System Dispatcher
6/20/2007
207-25
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of December 1, 2007 - February 31, 2008
Board President Michael Rich asked whether or not there had been any non-voluntary separations.
Executive Secretary Willis stated that there had not been any.
5-B
Article VII. Eligible Lists
Chris Low shared that Human Resources staff met regarding continuous eligible lists. A decision was
made based on a suggestion from the Civil Service Board. He explained that one eligible list will be
used, and based on test scores candidate names will be merged onto this list. Subsequent names will
be added as continuous testing occurs. Board Member Peeler asked when the list would expire. Chris
Low explained that names would be placed on the eligible list for six months and would then be extended
individually if the candidate was still being considered after the initial six month period. Board President
Rich asked how many times someone could be extended. Jill Kovacs explained that a name can be
certified for up to two years in six month increments. Chris Low also shared that the Police Department
is currently two candidates away from being fully staffed, but that there are seven or eight more
retirements expected within the coming year.
Board President Rich asked whether Section 4 of the Civil Service Rules would need to be amended.
He stated that Section 1 would need to be changed as well. Chris Low handed out Sections 7 and 8 of
the Rules which contained new wording.
Executive Secretary Willis stated that currently the Police Officer- Recruit list is certified to Part-Time
while they are attending the Police Academy but that the City would like to be able to certify the names
directly to Full-Time. She explained that in order for the Board to consider this change it would need to
be noticed on the Agenda and copied to the Bargaining Units.
Board President Rich stated that a list of positions that are hard to fill had previously been given to the
Board and he questioned whether or not Fire Fighter was on that list. Executive Secretary Willis stated
that Firefighter-Paramedio is considered hard to fill but that Firefighter-EMT is not. She also stated that
Firefighter-Paramedic is currently listed under Positions which Require Certifications in the Rules.
Board Member Rocha moved to accept Article VII, Eligible Lists with the revised wording, Member
Horikoshi seconded and carried by a 5-0 vote.
5-C Rules Review- Language",CivilServiceBoard/2008-01-09.pdf
CivilServiceBoard,2008-01-09,3,"City of Alameda
Page 3
Civil Service Board Agenda
Regular Meeting of January 9, 2008
Executive Secretary Willis stated that, at the last Civil Service Board meeting, Mr. Alan Elnick presented
the Board with a letter regarding non Civil Service Employees in ACEA who have the right to a hearing
with the Civil Service Board for disciplinary issues with more than 30 days suspension.
Board President Rich asked why Affirmative Action was scratched out in Article 1, Section 2. Executive
Secretary Willis stated that she had not had a chance to ask the City Attorney about this. Board Member
Horikoshi stated that ""sex"" should be changed to ""gender"".
Executive Secretary Willis distributed a ""track-changes"" version of the Rules to the Board. Board
Member Horikoshi requested that page numbers be added, and Executive Secretary Willis stated that
staff was working on it.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(None)
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
(None)
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
(None)
9.
There being no further business to come before the Board, the meeting was adjourned at 5:38 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2008-01-09.pdf
CivilServiceBoard,2008-04-02,1,"eny
OF
$
TERNA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, April 2, 2008
1.
The meeting was called to order at 5:07 p.m.
2.
ROLL CALL: Board Members Michael Rich, Avonnet Peeler, Linda McHugh, Peter Horikoshi and
Executive Secretary Karen Willis.
ABSENT:
Roberto Rocha
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst,
and Stacey Meier, Administrative Technician I, Human Resources.
OTHERS IN ATTENDANCE:
3.
MINUTES:
The minutes of the regular meeting of January 9, 2007 were presented for Board
approval. Member Peeler moved to accept, Member McHugh seconded, and carried by a
4-0 vote.
4.
CONSENT CALENDAR:
Member McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0
vote.
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JANUARY, FEBRUARY, MARCH 2008
4A.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Journey Lineworker
1/31/2008
208-05
Junior Engineer
2/12/2008
207-68
Police Officer (Academy Grad/Attendee)
2/2/2008
208-07
Public Works Supervisor
2/11/2008
207-70
4B. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Combination Building Inspector
8/22/2007
207-42
Division Chief
10/3/2007
207-16PR
Fire Apparatus Operator
9/20/2006
206-08PR
Fire Building Code Compliance Officer
3/12/2007
207-17
Intermediate Clerk
10/23/2007
207-50
Police Lieutenant
9/5/2007
207-51PR
Police Officer (Recruit)
3/5/2007
206-76
4C. ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Assistant City Attorney II
12/19/2007
207-74PR
Development Coordinator
8/3/2007
207-32
Electrical Helper
9/13/2006
206-47
Executive Assistant
10/30/2007
207-49",CivilServiceBoard/2008-04-02.pdf
CivilServiceBoard,2008-04-02,2,"City of Alameda
Page 2 of 4
Civil Service Board Agenda
Regular Meeting of April 2, 2008
Reconstruction Specialist Il
7/12/2007
207-46PR
Senior Clerk
3/15/2007
207-06
Stock Clerk
2/28/2007
207-19
Supervising Librarian (Children's Services)
1/17/2007
206-49
Transportation Coordinator
1/5/2007
206-71
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of December 1, 2007 - February 29, 2008
Board Member Peeler asked if there is a new list for Firefighter since nine had been hired from the
current list. Executive Secretary Willis stated that the current list has expired and the Fire Department will
most likely send a request to fill more vacancies. She also stated that the department is fully staffed with
Paramedics and can now recruit for Firefighter-EMT.
Board President Michael Rich asked whether any of the separations were for any specific cause.
Executive Secretary Willis stated that they were both voluntary quits
Board President Rich stated that he knows of the City's budget problems and asked how many current
vacancies there are. Executive Secretary Willis stated that she did not know without running a report but
that most of the vacant positions are unfunded so quite a few would show up. Board President Rich
stated that it looked like quite a few people had been hired in the last couple months and asked if those
people would be let go in the event of layoffs. Executive Secretary Willis stated that the City is looking at
offering Golden Handshakes or transfers to open positions. She explained that layoffs are a last resort,
but that it depends on the position and where cuts are needed.
5-B Reclassification - From Executive Assistant to Administrative Technician III
Board Member Peeler stated that she would like job descriptions from both positions in the future to be
able to compare them. Executive Secretary Willis stated that in the future, job descriptions for both
classes would be included in the Meeting packet. Board Member McHugh asked how long the incumbent
had been performing the responsibilities of an Administrative Technician III. Jill Kovacs explained that
her duties had evolved over time and that she had been performing payroll for the Fire Department, which
is extremely complicated, and had been less and less available to support the Chief because of this.
Board Member McHugh asked why we are just now seeing the reclassification if she has been doing the
job duties since September of 2006. Jill Kovacs explained that she was given acting pay compensation
and that the department didn't want to reclassify her permanently until they were sure of the organization
structure. Executive Secretary Willis reminded the Board of the recent issue with a previous
reclassification, and that there had been a question as to when it is a reclassification and when the
position is opened for promotional recruitment. She explained that a promotional recruitment allows all
current employees to apply and gives everyone an opportunity, whereas a reclassification is for a specific
individual when they are the only one qualified to do the job. She stated that a person must have been
doing the job for one year to qualify for the reclassification.
Member McHugh moved to accept the reclassification, Member Peeler seconded and carried by a4-0
vote.
5-C Request to Amend Civil Service Rules- Article VII, Section I. Eligible Lists
Member Peeler asked if the rule change would apply to both formal and informal training and stated that
the either/or implies that there is another category. Executive Secretary Willis stated that they only had
two positions in mind, Police Officer Recruit and Apprentice Lineworker, and wanted to cover both.
Member McHugh stated that she is ok with the way the change is written but requested a list or reference
to specific positions in the rules.",CivilServiceBoard/2008-04-02.pdf
CivilServiceBoard,2008-04-02,3,"City of Alameda
Page 3 of 4
Civil Service Board Agenda
Regular Meeting of April 2, 2008
The Board approved the change with the understanding that the Rules would be modified to read
who
successfully completes a City sponsored police academy or apprenticeship program "" Board Member
Peeler moved to amend the Rules, Member Horikoshi seconded and carried by a 40 vote.
5-D Rules Review- Language
Executive Secretary Willis presented the Board with Article 1, Section 2 of the Civil Service Rules which
showed all changes that had been made. She stated that she had spoken with the City Attorneyand
that her response was that ""equal opportunity"" was broader than ""affirmative action"", however she has not
had the chance to put it in writing. Board President Rich stated that AffirmativeAction isn't illegal, and
that he feared that people would think that the City is getting rid of its Affirmative Action program. Board
Member Horikoshi argued that Affirmative Action programs of any kind are prohibited by State Law.
Board President Rich stated that if you tailor it correctly it would not be illegal and that other agencies
have them. He stated that he is hesitant to get rid of it without a letter from the City Attorney, and asked
Executive Secretary Willis to write a letter from staff explaining why it is being removed from the Rules.
Executive Secretary Willis stated that the City recruits as broadly as possible and places ads in
publications that target specific groups such as Public Safety job fairs. Board Member Horikoshi stated
that he would like the ""affirmative action"" language to be removed from the Rules. He explained that he
doesn't want people to get the wrong idea that the City has an Affirmative Action program. After some
discussion Board President Michael Rich moved to accept the modification to the Rules with the
exception that the words ""affirmative action"" is left in, Member McHugh seconded and carried by a 4-0
vote.
Executive Secretary Willis presented the Board with the Civil Service Ordinance for their review. She
stated that due to past discussion the subpoena wording had been left in Section 9. She explained that
the Ordinance would be placed on the agenda for the next City Council meeting and that it has to go
before Council twice, once to notice them and the second time for Public hearing.
Board Member Peeler stated that she would like to propose replacing ""handicap"" with ""disability"".
Executive Secretary Willis stated that the Ordinance would then have to go on the Civil Service Agenda
again to make the change.
Board Member Horikoshi asked what the difference between ""permanent"" and ""regular"" was when
referring to employees. Executive Secretary Willis explained that employees are hired under the Civil
Service process but do not have Civil Service rights until after they have completed the probationary
period. They then become ""regular employees"".
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(None)
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board Member Horikoshi stated that he had received a letter from former part-time employee John
Shaterian regarding his termination as mail carrier as well as the electric vehicles. Board President
Michael Rich shared that he called Mr. Shaterian and and explained to him that because he was a part-
time employee he wasn't covered under the Civil Service Rules. Mr. Shaterian said that he would think
about coming back to work for the City if he was allowed to drive the car. He stated that he was
concerned about driving the electric vehicles because of the safety or lack there of. Executive Secretary
Willis stated that the department has since hired someone new but that they would consider rehiring Mr.
Shaterian if he wanted to come back
Board Member Peter Horikoshi inquired as to how tough the Cities budget situation is currently.
Exceutive Secretary Willis stated that the City is in a 4 million dollar shortfall, but is working on resolving
that shortfall. She also shared that the City is looking at a 5-7 million dollar shortfall in the next fiscal
year. She stated that the City is not getting as much in the way of revenues as they had hoped transfer",CivilServiceBoard/2008-04-02.pdf
CivilServiceBoard,2008-04-02,4,"City of Alameda
Page 4 of 4
Civil Service Board Agenda
Regular Meeting of April 2, 2008
taxes because of the current mortgage crisis, retail downfalls, etc. She also shared that the 8% reduction
in budgets could impact staffing but that the City is currently looking at other options.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis presented the Board with a letter from the City Attorney regarding Housing
Authority employees and the fact that they would be covered under the Civil Service Rules and that the
City would in fact honor this.
9.
There being no further business to come before the Board, the meeting was adjourned at6:20 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2008-04-02.pdf
CivilServiceBoard,2008-07-02,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 2nd, 2008
1.
The meeting was called to order at 5:07 p.m.
2.
ROLL CALL: Board Members Michael Rich, Avonnet Peeler, Linda McHugh, Peter Horikoshi and
Executive Secretary Karen Willis.
ABSENT:
Roberto Rocha
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, Stacey Meier, Administrative Technician I,
Human Resources.
OTHERS IN ATTENDANCE:
3.
MINUTES:
The minutes of the regular meeting of April 2, 2008 were presented for Board
approval. Member Peeler moved to accept, Member McHugh seconded, and carried by a
4-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF APRIL, MAY, JUNE, 2008.
4A.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Information Systems Operation Technician
6/25/2008
208-13PR
Permit Technician I
6/26/2008
208-17PR
4B.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician Il
12/18/2007
207-71
Firefighter
7/2/2007
207-37
Fleet Mechanic
5/4/2007
207-15
Jailer
12/3/2007
207-56
Police Officer (Attendee/Graduate)
9/15/2007
207-52
Police Officer (Lateral)
11/10/2007
207-53
Police Sergeant
11/14/2006
206-52PR
Program Specialist Il (Clean Water Program)
11/2/2006
206-48
Utility Analyst/Asst Utility Analyst
12/11/2007
207-63
4C.
ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
CATV Network Engineer
5/24/2007
207-22
Construction Inspector & Survey Supervisor
6/9/2006
206-22PR
Crime Analyst III
12/11/2007
207-64
Deputy City Attorney II
5/31/2006
206-16
Development Manager
12/4/2007
207-57
Distribution Engineer
12/5/2007
207-65
Electrical Engineer
11/13/2007
207-41R
Electrical Maintenance Technician
12/13/2007
207-62",CivilServiceBoard/2008-07-02.pdf
CivilServiceBoard,2008-07-02,2,"City of Alameda
Page 2 of 4
Civil Service Board Agenda
Regular Meeting of April 2, 2008
Journey Lineworker
1/31/2008
208-05
Office Assistant
6/20/2007
207-39
Planning Services Manager
9/19/2007
207-48
Public Safety Dispatcher (Entry)
6/28/2007
207-28
Sales and Service Supervisor
6/7/2007
207-23
Senior Account Clerk
5/10/2007
207-21R
Senior Electrical Engineer
11/13/2007
207-10PR
Board Member McHugh asked why the Police Officer positions were on the extended list. Executive
Secretary Willis explained that they are old recruitments which were created under the old process and
will eventually fall off.
Board President Rich stated that he is aware of the City's budget problems and asked whether the new
budget included cuts to positions. Executive Secretary Willis stated that there were some vacant
positions that were either unfunded or eliminated, but that they are not tied to the budget because there
is no money tied to them. Board President Rich then asked if the City was in a hiring freeze. Executive
Secretary Willis explained that the 2008/09 budget passed and because of this the City is able to fill
budgeted positions. She also stated that two positions were eliminated that had people in them, and
those people then exercised their bumping rights. Because of this, two probationary employees lost their
jobs in the budget process.
Member Horikoshi moved to accept the consent calendar, Member Peeler seconded and carried by a 4 -
0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of March 1, 2008 - May 31, 2008
Board President Rich asked whether any of the separations were disciplinary. Executive Secretary
Willis stated that a Senior Clerk was released from probation.
5-B Civil Service Ordinance - Revision
Executive Secretary Willis stated that Section 2, Merit Principal 3 had been modified to change
""physical handicap"" to ""disability"". She then explained that the revised Ordinance will be placed on
the agenda for the August 29, 2008 City Council meeting if the Board approves.
Board Member McHugh moved to approve the changes, Member Peeler seconded and carried by a
4-0 vote.
5-C Rules Review- Language
Board Member Peeler stated, that she would like clarification regarding Article VII, Section 2. Executive
Secretary Willis explained that a person may be added to the eligibility list for the same position from
which they were layed off within one year. Jill Kovacs clarified that a person may be reinstated and
reemployed within a total of 12 months.
Board Member Peeler asked for an example of what an apprenticeship program is. Executive Secretary
Willis stated that the City has a four year program for Apprentice Lineworker. Board Member McHugh
asked whether or not the Fire Department has a training program. Executive Secretary Willis stated that
Fire Fighters go through the Fire Academy as full-time employees.
Board Member McHugh moved to accept the Civil Service Rules, Member Peeler seconded and carried
by a 4-0 vote.",CivilServiceBoard/2008-07-02.pdf
CivilServiceBoard,2008-07-02,3,"City of Alameda
Page 3 of 4
Civil Service Board Agenda
Regular Meeting of April 2, 2008
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(None)
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board President Michael Rich stated that, with the completion of the Civil Service Ordinance and Rules,
the Board should look for other projects or issues they can assist with. He suggested asking staff for
suggestions. Member Peeler agreed and stated that the Civil Service Board should take initiative on
finding such projects.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis shared that Council decided to send out an RFP leasing out the Golf Course,
which could mean that 21 positions would be eliminated. The lease agreement will state that the City will
still get a payment from the lease. She then explained that the Bargaining Units will be noticed, and that
MCEA and ACEA will be hit the hardest. Board Member McHugh asked whether or not the 21 eliminated
positions would have bumping rights. Executive Secretary Willis stated that many of them would indeed
have bumping rights.
9.
There being no further business to come before the Board, the meeting was adjourned at 5:50 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2008-07-02.pdf
CivilServiceBoard,2008-10-01,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 1st, 2008
1.
The meeting was called to order at 5:09 p.m.
2.
ROLL CALL: Board Members Avonnet Peeler, Linda McHugh, and Peter Horikoshi
ABSENT:
Board President Michael Rich, Member Roberto Rocha and Executive Secretary Karen
Willis
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, Emily Hung, Administrative Management
Analyst and Stacey Meier, Administrative Technician I, Human Resources
OTHERS IN ATTENDANCE: Alan Elnick and Linda Justus
3.
MINUTES:
The minutes of the regular meeting of July 2, 2008 were presented for Board approval.
Member McHugh inquired as to what the status of the Ordinance going to City Council
was. Jill Kovacs explained that Council agendas are extremely full lately and that the
date
keeps getting pushed back. Member Peeler asked whether or not the RFP for
leasing out
the golf course was done. Jill Kovacs stated that the City has received some
proposals
and has gotten some interest. Alan Elnick stated that consideration for
proposals at the
October 7th City Council Meeting has been removed.
Member McHugh moved to accept, Member Horikoshi seconded, and
the motion carried by a 3-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JULY, AUGUST, SEPTEMBER 2008.
4A. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Development Manager (Housing)
8/27/2008
208-23
Journey Lineworker
7/15/2008
208-051
Line Working Supervisor
6/17/2008
208-15
Plans Examiner/Plan Check Engineer
9/22/2008
208-24
Public Safety Dispatcher (Entry)
9/4/2008
208-18
Public Works Superintendent
8/21/2008
208-16
Traffic Signal Maintenance Tech
7/30/2008
207-67
4B.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Division Chief
10/3/2007
207-16PR
Fire Captain
5/2/2008
208-09PR
Fleet Mechanic
5/4/2007
207-15
Intermediate Clerk
10/23/2007
207-50
Junior Engineer
2/12/2008
207-68
Maintenance Worker I
7/25/2007
207-26",CivilServiceBoard/2008-10-01.pdf
CivilServiceBoard,2008-10-01,2,"City of Alameda
Page 2 of 4
Civil Service Board Agenda
Regular Meeting of October 1, 2008
Police Lieutenant
9/5/2007
207-51PR
Police Officer (Academy Grad/Attendee)
2/2/2008
207-06
Jamie Bolin
Police Officer (Lateral)
2/2/2008
208-07
Eric Stegman
Jeffrey Ung
Police Officer (Recruit)
3/5/2007
206-76
Police Officer (Recruit)
2/2/2008
208-08
Program Specialist I/II
1/25/2007
206-63
(Integrated Waste Mgmt Program)
PW Maintenance Team Leader
2/7/2008
207-69
4C.
ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Administrative Management Analyst
10/9/2007
207-47
Combination Building Inspector
8/22/2007
207-42
Customer Service Representative
7/20/2006
206-09
Fire Apparatus Operator
9/20/2006
206-08PR
Fire/Building Code Compliance Officer
3/12/2007
207-17
Housing Authority Maintenance Team Leader
12/17/2007
207-73PR
Permit Technician I
6/26/2008
208-17PR
Planner I
7/18/2006
206-38
Police Officer (Attendee/Graduate)
9/15/2007
207-52
Police Officer (Lateral)
11/10/2007
207-53
Program Specialist II (Clean Water Program)
11/2/2006
206-48
Public Works Supervisor
2/11/2008
207-70
Member Horikoshi moved to accept the consent calendar, Member McHugh seconded, and the
motion carried by a 3-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of June 1, 2008 - August 31, 2008
Board Member Horikoshi asked what the City's outlook is with regard to the State budget situation. Jill
Kovacs stated that sales tax revenue will decrease due to the closing of Goode Chevrolet and that things
are bleak.
5-B Reclassification from Combination Building Inspector to Senior Combination Building Inspector
Board Member McHugh asked what the history behind the reclassification is. Jill Kovacs stated that the
employee in the Planning and Building department has been acting as a Senior Combination Building
Inspector since July of 2006. Member Horikoshi asked if there are any other Combination Building
Inspectors who might be interested in the position. Jill Kovacs stated that there is only one individual
who meets the qualifications and has the certifications that are required. Member Horikoshi asked if the
City ever rotates acting assignments if there is more then one qualified individual. Jill Kovacs stated that
some departments such as the Police Department will occasionally rotate assignments. In this situation,
however, there is only one person qualified. Member McHugh asked why people are in acting roles for
such a long period of time. Jill Kovacs stated that sometimes it fills an immediate need and the
department doesn't want to make a permanent change until they know for certain if it is necessary. She
also stated that sometimes it takes a while for a position upgrade or new position to be approved, which
is often through the budget process.",CivilServiceBoard/2008-10-01.pdf
CivilServiceBoard,2008-10-01,3,"City of Alameda
Page 3 of 4
Civil Service Board Agenda
Regular Meeting of October 1, 2008
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Alan Elnick, Business Representative, Operating Engineers Local No. 3 stated that ACEA has been in
discussions with the City regarding the leasing of the Golf Course and its effects on ACEA members. He
stated that the City's plan was to displace golf course employees and replace, by seniority, people in the
Parks Department. He explained that there is a difference between golf course maintenance workers
and parks maintenance workers and asked how golf workers are going to replace people in other job
titles. He also shared that some employees have already been told they would be losing their jobs. He
went on to question how the City determines who has seniority over who. Member Peeler stated that the
Civil Service Board does not know what is happening at the Golf Course and that they will not know until
a final decision has been made.
Jill Kovacs stated that managers have met with employees to give them a heads up as to what could
happen and that no official notice has gone out. Alan Elnick stated that the seniority structure has been
shared with employees. He also stated that he does not understand who bumping rights apply to and
how or why there is only one seniority list for three job titles. Jill Kovacs stated that all of the working
titles fall under classification code 5260 Golf and Park Maintenance Worker and that is the commonality
between them. She further explained that all of these employees were hired into and paid according to
class 5260 Golf and Park Maintenance Worker as established consistently over the years by Council on
the ACEA Salary Schedule.
Linda Justus, ACEA President, stated that when a recruitment is done for a parks maintenance worker
the flyer specifically states parks, and when a recruitment is done for golf the flyer says golf. She stated
that each recruitment that is done forms a separate eligible list and depending on the department, people
are hired from separate lists. She stated that she does not understand how someone can have bumping
rights when they are not hired for the same duties.
Board Member Horikoshi stated that it is not the role of the Civil Service Board to get involved in
negotiations. He stated that they would have staff report on what happens in negotiations. Alan Elnick
stated that it is a Civil Service issue and that it may be brought back to the Board eventually.
Member Peeler stated that the Board needs to see a report on the issues, i.e. seniority, bumping rights,
job titles and when they were lumped together, as well as chronology, etc. She also suggested that
since there was not another Civil Service Board Meeting soon, a special meeting should be scheduled.
Member Horikoshi asked why a person would be hired to maintain the Golf Course and not the parks
and how they plan to execute seniority. Member Peeler stated that the displacement of one or the other
may not be appropriate. Jill Kovacs explained that the minimum qualifications are the same for all of the
titles, and they are certified as to possessing the minimum qualifications for the job. Linda Justus stated
that she recalled a similar situation where an administrative position was posted for three different
departments and then three different lists were certified.
Member Peeler asked how soon the Civil Board can expect to see a report. Jill Kovacs stated that she is
unsure. Member McHugh stated that she would like to see an example of how the City handled a similar
situation. Alan Elnick stated that a legal process is already underway and that ACEA may need to
involve the Board. He suggested that staff advise the Board what classes will be affected.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board Member Horikoshi stated that he received the letter regarding ethics training and that he would
complete it online as soon as possible.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Jill Kovacs stated that staff will provide the Board with communication regarding the golf issue this week
and that the City Attorney has been involved.",CivilServiceBoard/2008-10-01.pdf
CivilServiceBoard,2008-10-01,4,"City of Alameda
Page 4 of 4
Civil Service Board Agenda
Regular Meeting of October 1, 2008
9.
There being no further business to come before the Board, the meeting was adjourned at 5:45 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2008-10-01.pdf
CivilServiceBoard,2008-11-19,1,"OF
TERRA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, NOVEMBER 19th, 2008
1.
The meeting was called to order at 5:06 p.m.
2.
ROLL CALL: Board Members Michael Rich, Roberto Rocha, Avonnet Peeler, Linda McHugh, Peter
Horikoshi and Executive Secretary Karen Willis.
ABSENT:
None
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst
and Stacey Meier, Administrative Technician I, Human Resources
OTHERS IN ATTENDANCE: Alan Elnick, Linda Justus and various City employees.
3.
MINUTES: Member McHugh moved to accept, Member Peeler seconded, and the motion carried by
a 5-0 vote.
4.
REGULAR AGENDA ITEMS
4-A Request for Reinstatement - Permit Technician I
Karen Willis explained that a person had voluntarily resigned from their position as Permit Technician I
and that they were requesting to be reinstated. She also explained that should the position become
available again, they would automatically be placed on the eligible list. Member Peeler moved to accept
the reinstatement, Member Rocha seconded and carried by a 5-0 vote.
4-B
Eligible List History Review
Karen Willis explained that the board had requested Human Resources staff to bring back information
regarding the Golf and Park Maintenance Worker classification, how the job announcements had been
posted, history of the classification, how bumping rights apply, and how or why there is only one seniority list.
She then passed out materials related to this issue. Jill Kovacs explained that one of the documents was a
general look at the Golf Course as a department and division. She went on to explain dates of when the Golf
Course became a division under the direction of the Recreation and Parks Department, and when it finally
became its own department. Karen Willis stated that the Golf Department is currently being overseen by the
Director of the Recreation and Parks Department in the absence of a General Manager of the Golf Complex.
Board Member McHugh asked how the rolls changed as the responsibility of the function moved. Jill Kovacs
stated that when Fred Framstead came aboard the contracted operations were brought back under the City
which meant an expanded roll. Member Horikoshi asked if there was a relationship between the Golf Course
being a Division or a Department and whether they are combined classifications or not. Jill Kovacs stated that
there was no relation and that the history was for informational purposes and to understand the cohabitation
of Golf and Parks and Recreation. Board President Rich asked if, once Golf became a separate Department,
there was any difference as to how people got reassigned. Derek Taylor, Golf employee, stated that it was
well known that at any time an employee could be reassigned to the Parks Department and vice versa
because they were Golf and Park Maintenance Workers. Dennis McDaniels, Parks employee, stated that to
his knowledge there had never been any commingling between the two Departments. He also stated that he
was not sure whether or not it was a possibility, but as far as he knows it has never been put in place. Mark
Smith, Golf employee, stated that several Golf employees had taken lateral transfers to the Parks Department",CivilServiceBoard/2008-11-19.pdf
CivilServiceBoard,2008-11-19,2,"City of Alameda
page 2 of 5
Civil Service Board Agenda
Special Meeting of November 19, 2008
as recently as 6 months ago and that Golf employees have always provided staff and equipment to the Parks
Department whenever they have had special projects. Executive Secretary Willis confirmed that there was a
lateral transfer of a Golf employee who transferred to the Recreation and Parks Department. Board Member
Rocha asked if there were any documents showing these moves. Executive Secretary Willis stated that for
each move there was a Personnel Action Form. Derek Taylor stated that from his perspective the policy was
that they were all Golf and Park Maintenance Workers and it was common knowledge that they could be
moved from Golf to Parks. Parks employee Dennis Tavares stated that when he was hired his employment
papers did not say anything about the Golf Course and that he was hired to work strictly at the baseball facility
only.
A job announcement for Park Maintenance Worker - Pools was then distributed to the Board. Executive
Secretary Willis explained that the Human Resources Department has always had a single classification for
the position called Golf and Park Maintenance Worker and that this classification is part of the ACEA MOU,
classification 5260. She stated that this is the classification title that goes to the City Council for pay ranges
etc., and it is also the title that was brought to the Civil Service Board when the classification was created.
She stated that the earliest date they could find as an example of this was 1972. She also stated that during
a recruitment, bulletins are sometimes posted with the working title showing where the position is to be
assigned. For example, if it were a Golf and Park Maintenance Worker in Parks it would be posted as a Parks
Maintenance Worker and vice versa. She explained that all individuals who were hired into the job were hired
under the classification of Golf and Park Maintenance Worker, code 5260. She then went on to explain that
there were a couple of exceptions that were labeled Park Maintenance Worker and Golf Maintenance Worker
but they are still under the same classification code of Golf and Park Maintenance Worker. Dennis Tavares
questioned why the history would show him as being hired to ""hardball field only"" if they wanted him to be able
to move to the Golf Course. Karen Willis stated that when the job was being recruited for, the City wanted to
attract people with a specific skill to apply for the position. She also explained that there would be different
recruitments and different eligible lists based on those different skills. Chris Low stated that he cannot speak
as to what actually happened during the time of the actual recruitment, but that even today they may give an
open position a working title and still reference what the baseline classification title is for payroll purposes. He
stated that they do this for the purpose of finding the best person for the position. He went on to explain that
they will typically hone in on types of skills that they are looking for so that they do not waste the time of
anyone they might not necessarily consider.
Derek Taylor stated that the Golf and Park Maintenance Workers have gone to meetings together for months
and have been presented with seniority lists with all of their names on them. He stated that it is common
knowledge that they are all working under the same classification. Pam Sibley shared that she worked in
recruitment for the City for a number of years and that in order to attract the skill set that was desired they
would use different supplemental questionnaires and that the full name of the classification was not listed on
the bulletin. She also stated that these recruitments resulted in different eligible lists depending on the skill set
that Human Resources was recruiting for. Golf employee Mike McCall shared that numerous people have
gone back and forth from the Golf and Parks Departments. He stated that Golf maintenance workers have
always been the same as the Parks maintenance workers, with the same uniform etc. He also stated that
being a Golf maintenance worker requires more skills than the Parks maintenance workers. He stated that he
would like to know how some of their titles changed. For example he was hired as a Golf and Park
Maintenance Worker and was then promoted to a Leadperson and then his title changed to a Utility Worker.
He stated that he was not informed that his title was going to be changed from Leadperson to Utility Worker
and wanted to know when his title changed and why.
Member Horikoshi questioned whether everyone on the chart is in the Golf and Park Maintenance Worker
classification. Executive Secretary Willis stated that at present they are not, but at one point or another they
were. Board President Rich asked if a lateral transfer has to be approved by the department. Karen Willis
confirmed that it does. Mark Smith stated that the last transfer was hired as a Golf Maintenance Worker and
when a position came open at the Parks they asked him if he wanted to transfer. He stated that the positions
are alike because they are all grounds maintenance employees. Bill Hudson, Parks employee stated that he
has never seen a Parks Maintenance Worker transfer to Golf. John Brandenburg, Parks employee, stated
that he was hired as a Park Maintenance Worker and that he has never had the opportunity to transfer over to
Golf. Dennis McDaniels stated that the job was presented to Parks employees in a manner that never gave
them any idea they were related to the Golf Department until now, when lay-offs are coming.",CivilServiceBoard/2008-11-19.pdf
CivilServiceBoard,2008-11-19,3,"City of Alameda
page 3 of 5
Civil Service Board Agenda
Special Meeting of November 19, 2008
Board Member Michael Rich asked how many positions will be eliminated. Alan Elnick stated that 16
positions will be eliminated out of 29 total positions. Executive Secretary Willis clarified that Golf and Park
Maintenance Workers are all paid from the same salary range. Board President Rich asked if the lay-offs
were happening because of the change in management at the Golf Course or because of the budget. Karen
Willis stated that it was happening because the Golf Course is losing money, and in turn, the City is leasing
out the Golf Course. She also stated that once the Golf Course is leased out, those positions will be
effectively eliminated from City jobs and will not come back if the economy improves. In addition she shared
that each person working under the Golf and Park Maintenance Worker classification at the Golf Complex will
have certain bumping rights into Golf and Park Maintenance Worker classifications elsewhere within the City
and the only other place they exist is in the Recreation and Parks Department.
Jill Kovacs distributed salary schedules to the board, showing salaries and increases going back to 1989.
She explained that the job classification is shown as Golf and Park Maintenance Worker on each schedule.
Executive Secretary Willis stated that the only classification that has been utilized is Golf and Park
Maintenance Worker, and that anybody who was hired under the title of a Parks Maintenance Worker is also
under this title. Chris Low explained that during a recruitment they may use a working title that will attract
people with a specific skill in order to fill a vacancy, but that the basic skill requirements are the same. As an
example, he explained that in the Library there are two Supervising Librarians, one in children's services and
one in adult services and they both require the same education and experience.
In reference to the 11/28/06 Civil Service Board Meeting, Board President Rich asked for an explanation of
what happened during negotiations with the PANS group and their classifications. Executive Secretary Willis
explained that PANS had a generic classification (Police Technician I, II, and III) that they wanted to be
separate and distinct (i.e. Public Safety Dispatcher and Jailer). This was brought to the Civil Service Board
and the original classifications were broken up. Board President Rich asked if someone who had been
reclassified to a Dispatcher position would be able to bump someone hired as a Jailer, after the new job
classes had been created, in the event of lay-offs or would the Jailer be protected because they were in a
different job class. Karen Willis stated that the Dispatcher would not be able to bump the Jailer because they
had not previously held that position. She then confirmed that in the case of the Golf and Park Maintenance
Worker this separation had not occurred.
Dashvinder Paul, Golf employee, stated that his name is not on the seniority list that was passed out at the
meeting and he would like the Board to look into it. He stated that he was hired as an Equipment Operator
and has since been promoted to a Utility Worker and that he does not have any bumping rights. Board
President Rich then stated that the list which was passed out at the meeting is not a bumping list. Karen
Willis stated that he is not on the list because he is not presently in the Golf and Park Maintenance Worker job
class, but that he is subject to lay-off because he works at the Golf Course.
Executive Secretary Willis then passed out the most recent version of the job specification for Golf and Park
Maintenance Worker, as well as the two preceding versions which date back to 1972. Jill Kovacs then
explained that job code 2075 became code 5260 when she fixed the coding system for the City in the 1980's.
Board Member Horikoshi then thanked staff for providing the job specifications, explaining that he wanted to
see if there was consistency and then stating that there was.
Dennis McDaniels shared with the Board that when he was interviewed for his position with the Parks, the
panel that interviewed him was comprised of professional pool operators, and people who managed
swimming pool facilities. He stated that they never once discussed shrubbery, grass, tees, etc. and that never
once was it presented to him in any way, shape or form that his position would be related to the Golf Course.
Board Member Horikoshi asked if Human Resources is required to put the job code on the job announcement
to say that it is part of the larger classification. Executive Secretary Willis stated that there is no requirement;
however in recent bulletins Human Resources has been doing that. She then verified that the position of Park
Maintenance Worker - Pools, which was advertised on the job announcement referenced by Dennis
McDaniels, does fall under the Golf and Park Maintenance Worker classification. Board Member Peeler
asked if the exams for all of the positions are the same. Executive Secretary Willis stated that they are not
necessarily the same, and that there are different supplemental questionnaires which are part of the exam, as",CivilServiceBoard/2008-11-19.pdf
CivilServiceBoard,2008-11-19,4,"City of Alameda
page 4 of 5
Civil Service Board Agenda
Special Meeting of November 19, 2008
well as an oral board. She stated that there would be different specialized skills that were asked for, but that
the minimum qualifications would be the same. Board President Rich asked how divergent the examples of
different types of duties that were listed on the descriptions were from the specifications. Pam Sibley stated
that, with the bulletins that she worked on, they would pull out the information that applied to that specific
position from the job specification.
Board Member McHugh asked, when Human Resources negotiates a new contract, how are these issues
discussed and if they are discussed at a classification level between the Union and the City. Terry Flippo,
Parks employee, stated that in 2001/02 negotiations the separation from the Golf Course came up. He stated
that they discussed the different duties of the jobs and that he went out to the Parks Department to see what
their maintenance workers were doing and that a Park maintenance worker came to the Golf Course to see
what he was doing. He stated that they were told that it was a Civil Service Board issue and it was not to be
addressed in negotiations. Alan Elnick confirmed that is indeed what happened and that they could not
negotiate that without the approval of the Board, but that it was never taken to the Board.
Board President Rich asked if there are any other vacancy's within the City that people might be able to
be hired into. Executive Secretary Willis stated that they will try to look at any other vacancies that may
come up within the City, but that people being layed-off from the Golf Course would not have the right to
bump into those positions. She stated that Human Resources would most likely open those positions up
internally to give current City employees the opportunity to apply. She stated that right now the City is in
a hiring freeze and she does not know if the budget will cause the City to have to make further
reductions, and they are not able to fill any vacancies currently.
Executive Secretary Willis stated that the Board has the ability to make a decision to say whether or not
Golf and Park Maintenance Worker is indeed a single classification, but that if the Board wanted to do
something else it would need to be agendized as an action item for a future meeting. Board Member
Horikoshi asked how the Human Resources Department is saying this ought to go if there are lay-offs.
Executive Secretary Willis stated that the Human Resources Department is using the seniority list to
decide who has bumping rights etc. Board Member McHugh asked if the private firm that is leasing the
Golf Course will be able to hire on some of the City's laid off workers. Executive Secretary Willis stated
that there is a clause in the contract that states they will consider the City's employees but there is
nothing requiring them to take them on. She also stated that there is a consideration to keep the
maintenance portion of the Golf Course within the City for a period of time up to one year. She explained
that it will be an amendment that will be made through ACEA and will then come back to Council on
December 2, 2008 for final approval.
Board President Rich asked, if the Board does not take any action, will the City move forward with the
reductions based on how the classification is currently set up. Executive Secretary Willis confirmed this
and stated that she would like to have a decision from the Civil Service Board, but that their decision
could only be going forward. She explained that if the Board decided to separate the classification it will
not change the way the current situation unfolds. Board President Rich asked if there would be any
appeal rights that the laid off employees would have if they feel things have been implemented wrong.
Executive Secretary Willis stated that it would be through the grievance process unless it was in terms of
someone challenging the classification and then it would have to go to the Civil Service Board. Alan
Elnick explained that one person is slated for lay off as of January 5, 2009 unless someone retires before
then. He went on to say that the next lay off date is May 31, 2009, where there needs to be a reduction
of 3 more positions. The next notification of lay-off date after that is October 31, 2009 with lay-offs of
December 31, 2009, for a total of 16 positions eliminated.
Board President Rich stated that his understanding of the situation is that there doesn't seem to be any
action that the Board can take immediately that would change the status and interpretation of how the
classes are set up. He stated that beyond that, even if it were to be agendized for a future meeting, there
is nothing that the Board can do that would apply retroactively. He went on to say that it seems like if
there are people that don't agree with how staff is interpreting the current classification system, with all",CivilServiceBoard/2008-11-19.pdf
CivilServiceBoard,2008-11-19,5,"City of Alameda
page 5 of 5
Civil Service Board Agenda
Special Meeting of November 19, 2008
Golf and Park Maintenance Workers being in the same job class, then there may be some appeal right
for them to come back to the Civil Service Board to say that the layoff had been implemented wrong. He
then requested that staff get back to the Board on exactly how the appeal process would work. He again
stated that there is no action the Board would be able to take right now that would decide the question
differently then how staff is interpreting it, and there is nothing they can do in the future that would decide
how it will affect the people who are being impacted.
Jon Brandenburg wanted to know why, as Maintenance employees they are unable to bump into Public
Works Maintenance positions. He stated that the City had a budget crunch in 1994 and that he was able
to do so. Executive Secretary Willis stated that she would check into the specifics of that. Dennis
McDaniels asked why, as a vested employee who has been working for the City for a decade, his
seniority over Public Works employees, who are not vested and have only been employed for a year or
two, doesn't matter. Board President Rich explained that each agency is able to adopt its rules and how
they handle employment matters differently, and that some cities have it set up where the overall
seniority is factored. He went on to say that with the City of Alameda's particular set of Civil Service
Rules overall time with the City is not a factor. He further explained that the main reason seniority does
not have complete power over everything else is because there are certain situations where the jobs are
so different that a person would not be able to perform the job they have seniority over.
Board President Rich suggested that another meeting be scheduled to answer the questions which had
been posed. He added that he would also like to find out what the appropriate role of the Civil Service
Board is relative to providing advice or counsel to people subject to lay-offs. Executive Secretary Willis
stated that staff will schedule another special meeting for mid-December.
John McDonald, Park Manager, asked if there will be a point where the Golf portion of Golf and Park
Maintenance Worker will be eliminated, since the City will not be maintaining the Golf Course, so that
this confusion will not exist in the future. Jill Kovacs stated that they have to be careful in that situation
because they don't want to detrimentally impact people in lay-off status who could possibly be reinstated
at a later date. She explained that if the classification they previously held was eliminated, reinstatement
would be impossible.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
None.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
9.
There being no further business to come before the Board, the meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2008-11-19.pdf
CivilServiceBoard,2008-12-17,1,"OF
TERRA
MINUTES OF THE SPECIAL MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, DECEMBER 17th, 2008
1.
The meeting was called to order at 5:15 p.m.
2.
ROLL CALL: Board Members Michael Rich, Roberto Rocha, Avonnet Peeler, Linda McHugh, Peter
Horikoshi and Executive Secretary Karen Willis.
ABSENT:
None
STAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst
and Stacey Meier, Administrative Technician I, Human Resources
OTHERS IN ATTENDANCE: Terry Flippo, Linda Justus and John McDonald.
3.
MINUTES: Member Rocha moved to accept, Member Peeler seconded, and the motion carried by
a 4-0 vote (Board Member Horikoshi was absent for the vote).
4.
REGULAR AGENDA ITEMS
4-A
Determination of status of classification of Golf and Park Maintenance Worker.
Executive Secretary Willis stated that the purpose of calling a special meeting was to bring more information
to the Board to aid in the determination of the status of the Golf and Park Maintenance Worker as to whether
or not it is one classification. Board President Michael Rich stated that it was his understanding that people
could go through a grievance process if they believed that the lay-off had not been implemented correctly.
Executive Secretary Willis stated that the ACEA Bargaining Unit does not have binding arbitration in their
grievance process but that they do have an adjustment board process. Board President Rich asked if the City
Manager has the ultimate say on the disposition of the grievance. Executive Secretary Willis stated that
anything under a 30 day suspension would go directly to the City Manager, and anything over a 30 day
suspension could either go to the City Manager or the Civil Service Board. Board President Rich stated that it
was his understanding that the Civil Service Board is not involved in any kind of dispute resolution and is not
involved in providing any council or advice to employees subject to lay-off. Executive Secretary Willis
confirmed. Board President Rich asked if the lay-offs were happening in stages. Executive Secretary Willis
stated that City Council has approved an amendment to the ACEA MOU which effectively leases out the
management portion of the Golf Course. She further stated that MCEA employees will be laid-off at the end
of December, and most of the ACEA employees will be laid-off at the end of 2009 with one exception in early
January 2009. She stated that they had hoped to have some employees take advantage of the Golden
Handshake to avoid a few lay-offs.
Board President Rich asked why Public Works Maintenance Workers were not being laid-off if they have less
seniority than the Golf and Park Maintenance Workers. Executive Secretary Willis stated that lay-offs are
within the specific job classification as stated in the ACEA MOU. She explained that there had previously
been one person who was hired as a Golf and Park Maintenance Worker but then transferred over to a Public
Works Maintenance Worker Position in Public Works. She explained that the reason he was able to transfer
was because he was on the eligible list for both classifications at the same time. Board President Rich asked
how different the Public Works and Golf and Park Maintenance Worker positions are. Jill Kovacs explained",CivilServiceBoard/2008-12-17.pdf
CivilServiceBoard,2008-12-17,2,"City of Alameda
page 2 of 3
Civil Service Board Agenda
Special Meeting of December 17, 2008
that they are similar but are not exactly the same and that they have different pay scales.
John McDonald, Park Manager, stated that the confusion within the departments exists because there are
people who were hired as Golf and Park Maintenance Workers and always knew that it was one classification
and have always known that it is the same job. He further stated that in 1997 there was a Park Maintenance
Worker bulletin that was posted that did not state that the position was both Golf and Parks and the people
who were hired under that recruitment were never told that it was one classification. He stated that as jobs
were created, the classifications were not separated, which caused even more confusion because there are
people doing completely different jobs such as working in the pools and maintaining the Golf Course all under
the same job classification.
Board President Rich asked if there was ever an overlap of eligible lists for Golf and Park Maintenance
Worker and whether or not there can be two lists that exist at the same time. Chris Low explained that only
one list can exist at one time and that the Civil Service Board would have to give their approval to have more
that one list at a time for the same position. Executive Secretary Willis stated that there can also be only one
recruitment going on at the same time for the same position. She also stated that everything that has been
presented to the Civil Service Board and every record they have for the Golf and Park Maintenance Workers,
shows all of them being hired under one class.
Board Member Horikoshi stated that he was not sure what bearing separate eligible lists has on the
classification. He stated that it may not have been made clear to the employee that there is only one job
class but that there are rules and it seems that the City has followed them for the most part. Executive
Secretary Willis stated that Human Resources now prints the classification title in parentheses
underneath the working title on all job bulletins and they will be much more clear on all points with the
employees from now on.
Terry Flippo, Golf and Park Maintenance Worker, stated that the ground rules need to be more clear
going forward. Executive Secretary Willis stated that they City wanted to target people with skills in one
particular area which is why a bulletin was posted as a Parks position. She shared that no one
anticipated the City would be in the position it is in today with the lay-offs. Board Member Rocha stated
that the Civil Service Board needs to make sure that whatever decision is made, it does not negatively
impact reinstatement rights for those people who are being laid-off.
Board President Rich stated that he wants the City to look at the possibility of creating a selective
certification process. He explained that when an exam is given, there are extra supplemental questions
that a candidate can chose to answer in order to be selectively certified. He stated that their name would
then be on two lists within the same job class, with one list being more specialized to a specific
department, etc. There would also be an acknowledgement that their position is not interchangeable.
Board President Rich also asked if there are currently two lists for the same position. Executive
Secretary Willis stated that there are not and that if Human Resources wanted to create a new list, the
current list would need to be cancelled first.
Board Member Rocha moved to approve the status of Golf and Park Maintenance Worker as one job
classification, Member McHugh seconded, and the motion carried by a 5-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
None.",CivilServiceBoard/2008-12-17.pdf
CivilServiceBoard,2008-12-17,3,"City of Alameda
page 3 of 3
Civil Service Board Agenda
Special Meeting of December 17, 2008
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
None.
9.
There being no further business to come before the Board, the meeting was adjourned at 6:15 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2008-12-17.pdf
CivilServiceBoard,2009-01-14,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 14th, 2009
1.
The meeting was called to order at 5:06 p.m.
2.
ROLL CALL: Board Members Avonnet Peeler, Linda McHugh, Roberto Rocha and Peter Horikoshi
ABSENT:
Board President Michael Rich
STAFF PRESENT: Executive Secretary Karen Willis, Jill Kovacs, Senior Management Analyst, Stacey
Meier, Administrative Technician I
OTHERS IN ATTENDANCE: Alan Elnick, Linda Justus and Terry Flippo
3.
MINUTES:
The minutes of the special meeting of December 17, 2008 were presented for Board
approval. Member Peeler moved to accept, Member Mchugh seconded, and the motion
was carried by a 4-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE MONTHS
OF OCTOBER, NOVEMBER AND DECEMBER 2008.
4A.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
None
4B.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician Il
1/9/2008
207-71
Jailer
12/3/2007
207-56
Junior Engineer
2/12/2008
207-68
Public Safety Dispatcher (Entry)
9/4/2008
208-18
Public Works Superintendent
8/21/2008
208-16
Utility Analyst/Asst Utility Analyst
12/11/2007
207-63
4C. ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Development Manager (Housing)
8/27/2008
208-23
Information Systems Operations Technician
6/25/2008
208-13PR
Maintenance Worker I
7/22/2007
207-26
Program Specialist I/II (Int Waste Mgmt Program)
1/25/2007
206-63
PW Maintenance Team Leader
2/7/2008
207-69
Jill Kovacs stated that agenda item 4B, Maintenance Worker I, was being moved from Eligible List Extended
to Eligible List Expired/Cancelled/Exhausted. She explained to the Board that when the renewal notices were
sent out to the departments the Maintenance Worker I list was returned with a request to extend. She stated
that this list should be cancelled and not extended to allow for internal posting should a position become",CivilServiceBoard/2009-01-14.pdf
CivilServiceBoard,2009-01-14,2,"City of Alameda
Page 2 of 2
Civil Service Board Agenda
Regular Meeting of January 14, 2009
available to provide Golf and Park maintenance employees with an opportunity to apply. Alan Elnick stated
that the Public Works Maintenance Team Leader position should be opened internally for the Golf and Parks
employees as per the ACEA agreement. Jill Kovacs explained that there may be some internal candidates
on that particular list, and that Human Resources would need to look at it before it was cancelled. Terry
Flippo stated that ACEA wanted to make sure that Golf and Parks employees who are in danger of being
laid-off can apply for the maintenance positions. Alan Elnick agreed and stated that both maintenance
positions should be cancelled. Jill Kovacs pulled the Public Works Maintenance Team Leader list and
confirmed that there are currently 3 City employees on the list. She stated that if one of those three people is
promoted, a lower level position would then become available for promotional recruitment. Terry Flippo stated
that the Golf Course has Team Leaders who perform similar work to the Public Works Team Leaders. He
stated that if someone from Golf is qualified for the Public Works position they should be able to apply as
well. Executive Secretary Karen Willis stated that the list can be cancelled and reopened as a promotional
opportunity. She then stated that the 3 internal candidates who are on the current list would have to reapply.
Board Member Rocha moved to accept the consent calendar with the understanding that the Maintenance
Worker I and Public Works Team Leader classifications would be moved to the expired/cancelled list. Board
Member Peeler seconded and the motion was carried by a 4-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of September 1, 2008 - November 30, 2008
Board Member Horikoshi asked if all of the separations were voluntary. Jill Kovacs stated that all but one
were resignations. She stated that there are no layoffs in the current list.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Linda Justus asked if there will be a reemployment list for the employees who are being laid-off.
Executive Secretary Willis stated that a reemployment list is automatic.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
None
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Jill Kovacs distributed a letter to the Board that will be sent to all employees that are assigned or were
previously assigned to the Golf and Parks Maintenance Worker classification. She stated that the intent
of the letter is to notify them that on December 17, 2008 the Civil Service Board approved the
classification as a single job classification. Board Member McHugh stated that she would like to see the
language changed from ""approved"" to ""confirmed"". Executive Secretary Willis stated that staff would
listen to the tape of the meeting and this topic could be discussed further at the next meeting.
9.
There being no further business to come before the Board, the meeting was adjourned at 5:35 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2009-01-14.pdf
CivilServiceBoard,2009-04-15,1,"En
and
TERKAL
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, APRIL 15th, , 2009
1.
The meeting was called to order at 5:04 p.m.
2.
ROLL CALL: Board Members Avonnet Peeler, Linda McHugh, and Peter Horikoshi
ABSENT:
Board Member Roberto Rocha
STAFF PRESENT: Executive Secretary Karen Willis, Jill Kovacs, Senior Management Analyst, and
Stacey Meier, Administrative Technician I
OTHERS IN ATTENDANCE: None
3.
MINUTES:
The minutes of the regular meeting of January 14th, 2009 were presented for Board
approval. Member Peeler moved to accept, Member Horikoshi seconded, and the
motion was carried by a 3-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE MONTHS
OF JANUARY, FEBRUARY AND MARCH 2009.
4A. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Journey Lineworker
2/23/2009
209-01PR
4B.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician Il
12/18/2007
207-71
Division Chief
10/3/2007
207-16PR
Fire Captain
5/2/2008
208-09PR
Intermediate Clerk
10/23/2007
207-50
4C.
ELIGIBLE LIST EXPIRED/CANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Firefighter
7/2/2007
207-37
Fleet Mechanic
5/4/2007
207-15
Journey Lineworker
7/15/2008
208-051
Line Working Supervisor
6/17/2008
208-15
Plans Examiner/Plan Check Engineer
9/22/2008
208-24
Police Officer (Recruit)
3/5/2007
206-76
Traffic Signal Maintenance Tech
7/30/2008
207-67
Member Horikoshi moved to accept the consent calendar, Member Peeler seconded, and the motion
was carried by a 3-0 vote.",CivilServiceBoard/2009-04-15.pdf
CivilServiceBoard,2009-04-15,2,"City of Alameda
Page 2 of 2
Civil Service Board Agenda
Regular Meeting of April 15, 2009
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of December 1, 2008 - February 28, 2009
Board Member Horikoshi asked if any of the separations were involuntary and if any of those people would be
receiving the COBRA subsidy notice. Executive Secretary Willis stated that the Golf and Alameda Municipal
Power separations were involuntary and that they would qualify for the COBRA subsidy. Board Member
McHugh asked if the Alameda Municipal Power separations were from the telecom side. Executive Secretary
Willis confirmed that they were indeed from the telecom portion because it had been sold to Comcast. She
further explained that the demotion that is shown is because a person exercised their bumping rights to move
into a position they had previously held.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
The Board requested that staff draft a goodbye letter to former Board President Michael Rich thanking
him for his years of service.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Jill Kovacs stated that staff had listened to the meeting tape and determined that Board President
Michael Rich asked for a motion approving the agenda item in question. This motion was then approved,
confirming the status of Golf and Park Maintenance Worker as one classification. She then stated that
the wording in the letter to be sent to Golf workers had been changed accordingly.
Executive Secretary Willis stated that a new appointment to the Civil Service Board had been made and
that Dean Batchelor, City of Palo Alto Assistant Director of Utilities Operations and former Alameda
Power and Telecom employee would be the newest member of the Board. She also explained that the
revised Civil Service Ordinance has been scheduled to go to Council on May 5, 2009, and that the new
interim City Manager had pulled it from the previous Council agenda due to timing.
9.
There being no further business to come before the Board, the meeting was adjourned at 5:18 p.m.
Respectfully submitted
Revenuture
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2009-04-15.pdf
CivilServiceBoard,2009-07-01,1,"any
Op
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 1st, 2009
1.
The meeting was called to order at 5:06 p.m. by Board Member Avonnet Peeler
2.
ROLL CALL: Board Members Dean Batchelor, Linda McHugh, Avonnet Peeler, and Peter
Horikoshi (arrived at 5:30 p.m.)
ABSENT:
Board Member Roberto Rocha
STAFF PRESENT: Executive Secretary Karen Willis, and Jill Kovacs, Senior Management Analyst
OTHERS IN ATTENDANCE: None
3.
MINUTES: The minutes of the regular meeting of April 1st, 2009 were presented for Board
approval. Board Member McHugh moved to accept, Board Member Batchelor
seconded, and the motion was carried by a 3-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF APRIL, MAY AND JUNE 2009.
4A. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Engineering and Operations Manager
4/24/2009
209-02
Police Sergeant
5/20/2009
209-04PR
4B. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Junior Engineer
2/12/2008
207-68
Police Officer (Lateral) - Eric Stegman
2/2/2008
208-06
Public Safety Dispatcher (Entry)
9/4/2008
208-18
Public Works Superintendent
8/21/2008
208-16
4C. ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Jailer
12/3/2007
207-56
Journey Lineworker
2/23/2009
209-01PR
Maintenance Worker I
7/25/2007
207-26
Police Officer (Acad Grad/Att)
9/15/2007
207-521
Police Officer (Acad Grad/Att)
2/2/2008
208-07
Police Officer (Lateral)
11/10/2007
207-53",CivilServiceBoard/2009-07-01.pdf
CivilServiceBoard,2009-07-01,2,"City of Alameda
Page 2 of 4
Civil Service Board Agenda
Regular Meeting of July 1, 2009
Police Officer (Recruit)
2/2/2008
208-08
Police Sergeant
11/14/2006
206-52PR
Utility Analyst/Asst Utility Analyst
12/11/2007
207-63
D.
LIST OF SPECIFICATIONS:
New Classification Specifications:
Assistant General Manager - Engineering and Operations
Assistant General Manager - Customer Resources
Assistant General Manager - Energy Resource Planning
Senior Customer Programs Coordinator
Customer Programs Coordinator
Utility Systems Analyst
Lead Customer Service Representative
Assistant City Clerk
Classification Specification Title Change/Revision:
FROM
TO
Administrative Services Manager
Assistant General Manager - Administration
Utility Analyst
Energy Resources Analyst
Senior Utility Analyst
Senior Energy Resources Analyst
Computer Services Supervisor
Utility Billing Supervisor
IS Network Analyst
Utility Network Analyst
IS Applications Specialist
Utility Billing Specialist
IS Operations Technician
Utility Billing Technician
Board Member Peeler asked if there were any fiscal savings from the Alameda Municipal Power
(AMP) Department classification changes. Executive Secretary Willis responded that these
involved title changes and modest changes in duties only, with no change in salary range. She
further clarified that the new specifications had salary ranges associated with them based upon an
internal and external equity study which takes into consideration the knowledge, skills and abilities
necessary for the classification. These new classifications and changes to current classifications
came about as a result of a study conducted by an outside consultant to right-size AMP after the
sale of the telecommunications business line. The consultant surveyed other municipal electric
utilities companies and made recommendations based upon industry standards. These
recommendations were accepted by the Public Utility Board (PUB) and the specifications are what
are being presented to the Civil Service Board today.
Board Member McHugh asked whether or not testing had been set for the selection to fill these
positions. Executive Secretary Willis stated that these were all Civil Service positions and as such,
selections would be meritorious and eligibility lists would be established for each. The actual tests
have not yet been developed. Board Member Batchelor asked if there would be any other lay-offs
associated with these new classifications. Jill Kovacs responded that the intent was for current
employees to apply for these positions without any additional lay-offs. Most of the positions
opening up under these classifications will be posted for City employees only including eligible
laid-off employees.
Board Member McHugh stated that she understood the City to be in a hiring freeze. Executive
Secretary Willis stated that the City has a new Interim City Manager and that she is considering
the need for a hiring freeze on a case by case basis. Executive Secretary Willis clarified further
that AMP has their own budget which was approved by the PUB and they are operating under this
new budget and there is a need to fill some of these positions as soon as possible.",CivilServiceBoard/2009-07-01.pdf
CivilServiceBoard,2009-07-01,3,"City of Alameda
Page 3 of 4
Civil Service Board Agenda
Regular Meeting of July 1, 2009
Board Member McHugh had questions regarding several of the classification specifications. She
noted that several had a lot of duties listed and others did not. She also noted that these job
specifications did not list the amount to time associated with each duty. Jill Kovacs responded that
the City of Alameda did not list the amount of time, however the most important duties would be
listed first and on down when the duties become more general in nature.
Board Member McHugh stated that she had concerns regarding the Utility Billing services
classification titles as the new job titles did not reflect that fact that these are jobs in the information
technologies field. She stated that the old titles were more reflective of the duties than the new
titles. She also expressed concerns with regard to the duplication of some of the job duties listed.
Executive Secretary Willis stated that we would bring back to the Board either the explanation on
why these titles were chosen or bring back new titles for the Board's consideration, and that the
Board could exclude these from the vote for today.
Board Member McHugh moved to accept the consent calendar with the exception of the
classification specifications of Utility Billing Supervisor, Utility Network Analyst, Utility Billing
Specialist and Utility Billing Technician. Board Member Horikoshi seconded the motion which was
approved by a vote of 3-0 with Board Member Batchelor abstaining.
5.
REGULAR AGENDA ITEMS
5-A Election of the Civil Service Board President
Board Member Horikoshi moved to nominate Avonnet Peeler for Civil Service Board President.
Ms. Peeler stated that she would accept the nomination. No additional nominations were
submitted. Board Member McHugh seconded the nomination and the motion carried by a 4-0
vote.
Jill Kovacs asked about the vote for Vice President and stated that she recalled there was a Vice
President but could not recall where it was documented. Executive Secretary Willis apologized for
not having information on this and stated that she would research the Vice President office and
bring it along with the length of the office terms to the next Civil Service Board meeting in October,
2009.
5-B
Activity Report - Period of April 1, 2009 - May 31, 2009
Board Member McHugh asked if the probation release and the demotion in the Police Department
were one in the same person. Jill Kovacs stated that these were two separate individuals. Board
Member McHugh asked if the separations were voluntary. Executive Secretary Willis stated that
she believed they were. Board Member Batchelor stated that the Line Superintendent was due to
death. Board Member McHugh asked about the lay-offs. Jill Kovacs stated that the lay-offs were
effective June 1 and would be reflected on the next report as this report only goes through May
2009.
Board Member McHugh moved to accept the Activity Report. Board Member Batchelor seconded
the motion which carried by a vote of 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There was no communication from the Board.",CivilServiceBoard/2009-07-01.pdf
CivilServiceBoard,2009-07-01,4,"City of Alameda
Page 4 of 4
Civil Service Board Agenda
Regular Meeting of July 1, 2009
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis stated that the Civil Service Ordinance was delayed going to the City
Council until sometime after the budget is approved on August 3, 2009. She stated that it would
most likely be sometime in September 2009.
9.
President Peeler asked for a motion to adjourn the meeting. Board Member Horikoshi moved to
adjourn and Board Member Batchelor seconded the motion. The motion passed 4-0 and the
meeting was adjourned by President Peeler at 5:55 p.m.
Respectfully submitted,
Haren Wirs
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2009-07-01.pdf
CivilServiceBoard,2009-10-07,1,"MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE B OARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 7th, 2009
1.
The meeting was called to order at 5:04 p.m. by Board President Avonnet Peeler
2.
ROLL CALL: Board Members Dean Batchelor, Linda McHugh, Avonnet Peeler, and Peter
Horikoshi
ABSENT: Board Member Roberto Rocha
STAFF PRESENT: Executive Secretary Karen Willis, Chris Low and Jill Kovacs, Senior
Management Analysts
3.
MINUTES:
The minutes of the regular meeting of July 1, 2009 were presented for Board
approval. Board Member Horikoshi moved to accept, Board Member McHugh
seconded, and the motion was carried by a 4-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
THE MONTHS OF JULY, AUGUST, AND SEPTEMBER 2009.
4A. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED EXAM NO.
Assistant Engineer
8/27/2009
209-22PR
Asst General Mgr - Customer Resources
7/15/2009
209-11PR
Asst General Mgr - Energy Res Planning
8/10/2009
209-12
Customer Program Coordinator
7/31/2009
209-13PR
Line Superintendent
8/13/2009
209-18PR
Senior Account Clerk
8/27/2009
209-19PR
Sr Customer Program Coordinator
7/31/2009
209-14PR
Sr Energy Resources Analyst
7/2/2009
209-10PR
Supervising Accountant
8/13/2009
209-07
Utility Accountant
8/27/2009
209-17PR
Utility Systems Analyst
7/31/2009
209-16PR
4B. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Fire Captain
5/2/2008
208-09PR
4C. ELIGIBLE LIST EXPIRED/CANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Administrative Technician II
12/18/2007
207-71
Division Chief
10/3/2007
207-16PR
Engineering and Operations Manager
4/24/2009
209-02
Intermediate Clerk
10/23/2007
207-50
Police Sergeant*
5/20/2009
209-04PR
*
Eligible list was incorrectly submitted to Civil Service Board at the July 2009 meeting. List will be finalized
upon completion of selection process due to military leave accommodation under USERRA",CivilServiceBoard/2009-10-07.pdf
CivilServiceBoard,2009-10-07,2,"City of Alameda
Page 2 of 3
Civil Service Board Agenda
Regular Meeting of October 7, 2009
4D. LIST OF SPECIFICATIONS:
New Classification Specifications:
Deputy Fire Chief
Existing Classification Specification Revision:
Custodian
Utility Accountant
Classification Specification Title Change/Revision:
FROM
TO
Computer Services Supervisor
Utility Information Systems Supervisor
IS Network Analyst
Utility Information Systems Network Analyst
IS Applications Specialist
Utility Information Systems Billing Specialist
IS Operations Technician
Utility Information Systems Billing Technician
President Peeler asked what the term ""cancelled"" meant with regard to the ""List of Eligibles""
Chris Low explained that it is rarely used, but when a list is cancelled it is because the
remaining candidate or candidates are unsuitable for employment. He gave an example of a
Public Safety Dispatcher recruitment where the candidates had passed the examination
process and then failed to pass a background check. Their name(s) would remain on the list
because they had passed the examination process, however the list would not have any viable
candidates to choose from and would be cancelled.
Member Batchelor asked about the position changes at Alameda Municipal Power (AMP). He
asked the reasoning behind these changes and if these changes caused the City to be at risk
by moving them from the City Information Systems (IS) to more of a specialized utility
classification. He was specifically concerned if there would be any negative impact or risk
should lay-offs result. Chris Low explained that the IS classifications at AMP and the IS
classifications for the City have always been separate and distinct and as such, there would be
minimal risk.
Member McHugh stated that although she thought there was improvement made to the titles
and job descriptions for the positions at AMP, she asked why the Network Analyst position had
data professional responsibilities along with the networking responsibilities as that seemed out
of the ordinary. She also asked about the use of the word ""billing"" in the titles of some of the
jobs as these jobs seemed to be more systems specialists with a broader focus than just
billing. Chris Low responded that there was not enough work for the Network Analyst to focus
solely in one area and thus the classification is broader and takes on responsibilities of
electrical and telephone. He also explained that the main focus of the ""billing"" positions is on
the unique billing system application at AMP. Although, these positions will do other
applications, those are minor as AMP is under the City system for payroll and accounting
purposes.
Member Horikoshi moved and member Batchelor seconded to approve the consent calendar.
Motion passed, 4-0.
5.
REGULAR AGENDA ITEMS
5-A Election of the Civil Service Board Vice President
Executive Secretary Willis explained that she had overlooked the Vice President office when
the Board elected a President at the July meeting. She stated that she had provided an
excerpt from the City Charter in the Board packet which states that each board shall elect a
President, a Vice President, and such other officers as it may desire.",CivilServiceBoard/2009-10-07.pdf
CivilServiceBoard,2009-10-07,3,"City of Alameda
Page 3 of 3
Civil Service Board Agenda
Regular Meeting of October 7, 2009
President Peeler nominated Member Horikoshi for the Vice President. Member Horikoshi
questioned whether or not it was proper protocol for the President to make a nomination for
office. Member McHugh asked what the responsibilities of the Vice President were. President
Peeler stated that the Vice President takes on all of the responsibilities of the President in the
President's absence. There were no objections raised regarding the nomination being made
by President Peeler. There were no further nominations. Member Batchelor seconded the
nomination of Member Horikoshi for Vice President. Motion carried by a vote of 4-0.
5-B Activity Report - Period of June 1, 2009 - August 31, 2009
Jill Kovacs stated that this report reflected all of the lay-offs from the budget cuts. Member
McHugh asked about the large number of lay-offs from the Planning and Building department.
Executive Secretary Willis explained that due to the economic downturn, there are very few
construction permits or remodeling permits being requested and as such, there is very little
work for the Planning and Building department. Member McHugh asked if the City is well
positioned budget wise. Executive Secretary Willis stated that the City approved a balanced
budget on August 3, 2009. She stated that there was still some questions about the State
budget and whether or not the City would have to cut more in redevelopment. However, for
the time being, the City is operating under a balanced budget.
Jill Kovacs brought to the attention of the Board the fact that three previously laid off
employees had been rehired by the City into other positions. These were not the same
classification from which they were laid off, but they were able to come back to work for the
City. Executive Secretary Willis stated that the notices to the employees at the Golf Course
went out and these lay offs would occur by the end of the year. She stated that the City is
posting all jobs internally first to provide an opportunity for these impacted employees to stay
on with the City in other jobs such as the custodian and maintenance worker positions.
Member McHugh moved and Member Horikoshi seconded to approve the Activity Report.
Motion passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member McHugh asked when the Civil Service Ordinance would be going to the City Council
for approval. Secretary Willis responded that the date had been moved again to November 3,
2009. She stated this would be the first reading and that the second reading and adoption
would be at the November 17, 2009 City Council meeting.
8.
CIVIL SERVICE B OARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
There was no communication from staff.
9.
President Peeler asked for a motion to adjourn the meeting. Board Member Horikoshi moved
to adjourn and Board Member McHugh seconded the motion. The motion passed 4-0 and the
meeting was adjourned by President Peeler at 5:30 p.m.
The
Respectfully submitted, Delie
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2009-10-07.pdf
CivilServiceBoard,2010-01-06,1,"MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 6, 2010
1.
The meeting was called to order at 5:03 p.m. by Board President Avonnet Peeler
2.
ROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Board Members
Dean Batchelor and Linda McHugh
ABSENT: Board Member Roberto Rocha
STAFF PRESENT: Executive Secretary Karen Willis, Chris Low and Jill Kovacs, Senior
Management Analysts
3.
MINUTES: The minutes of the regular meeting of October 7, 2009 were presented for
Board approval. Board Member McHugh moved to accept, Board Member
Batchelor seconded, and the motion was carried by a 4-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS
FOR THE MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER 2009.
4-A ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Assistant City Clerk
12/9/2009
209-30PR
Custodian
12/2/2009
209-36PR
Deputy Fire Chief
11/20/2009
209-35PR
Energy Resources Analyst
11/9/2009
209-15
Police Lieutenant
12/3/2009
209-29PR
Police Officer (Academy Graduate or Lateral)
(SEE ATTACHED LIST)
209-33
Storekeeper
11/5/2009
209-28PR
4-B ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Line Superintendent
8/13/2009
209-18PR
Police Officer (Lateral)
2/2/2008
208-06
Senior Account Clerk
8/27/2009
209-19PR
Sr Energy Resources Analyst
7/2/2009
209-10PR
Utility Systems Analyst
7/31/2009
209-16PR
4-C LIST OF SPECIFICATIONS:
New Classification Specifications:
Controller
Property and Evidence Technician",CivilServiceBoard/2010-01-06.pdf
CivilServiceBoard,2010-01-06,2,"City of Alameda
Page 2 of 3
Civil Service Board Agenda
Regular Meeting of January 6, 2010
Member McHugh asked about the list of names for Police Officer and why this list was
being presented to the Board in this manner. Chris Low stated that this is the first time the
City has used the new system regarding the continuous postings of police officer
positions. Executive Secretary Willis asked if in the future as new names are added, what
would the Board see, the entire list or only the newly certified names? Chris Low
responded that only the new names would be certified to the Board. Member McHugh
stated that she thought this seemed like a good list. Chris Low stated that it is a good list
but there are other steps that must be taken such as the background check which may
potentially eliminate many of the names.
Vice President Horikoshi moved to accept the consent calendar. Member McHugh
seconded and the motion passed by a 4-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report Period of September 1, 2009 - November 30, 2009
Executive Secretary Willis explained that she had inadvertently left out the Activity
Report from their packet. It was handed out to the Board. Member McHugh asked
about the reason for the two separations. Staff responded that one was due to a
resignation and the other due to a death.
5-B Civil Service Ordinance
Executive Secretary Willis told the Board that the Civil Service Ordinance was
passed by Council and had a new number. It has since been placed on the City
website. General discussion ensued regarding the process and how long it had
taken for this ordinance to be updated.
5-C Update on Reduction-In-Force
Executive Secretary Willis updated the Board on the status of the lay-offs at the Golf
Complex. She stated that eight employees were separated, one got another job
with the City and one decided to retire. There is a job opening with Public Works
and the City is hopeful that will result in someone else being able to get a position
with the City. Those employees laid off are eligible to apply as an internal candidate
for one year and are eligible for reinstatement into the position formerly held for two
years. Vice President Horikoshi asked if reinstatement was done by seniority and
asked if any of these employees had been with the City for a long period of time.
Executive Secretary Willis responded in the affirmative regarding reinstatement and
Ms. Kovacs stated that some employees had been with the City for over ten years.
It was pointed out that the City continues to send notices of City job openings to
those who were laid off.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Peeler asked if the City utilized equivalencies for the qualifications on City jobs
and provided an example from the Controller job specification. Jill Kovacs responded that
the City does allow for equivalencies with regard to education and experience in most
cases. Executive Secretary Willis stated that there are cases where a degree is an
absolute such as for an engineer or a librarian and in those cases, equivalencies would
not be allowed.",CivilServiceBoard/2010-01-06.pdf
CivilServiceBoard,2010-01-06,3,"City of Alameda
Page 3 of 3
Civil Service Board Agenda
Regular Meeting of January 6, 2010
8.
CIVIL SERVICE BOARD COMIMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis gave a brief update on the budget and stated that the Interim
City Manager had met with the bargaining units to let them know that it was her intent to
try to maintain the status quo and not have any additional lay-offs. Her plan is to roll the
current budget for an additional year. This plan is contingent upon the State of California
not taking cuts from the gasoline tax.
9.
President Peeler asked for a motion to adjourn the meeting. Board Member Horikoshi
moved to adjourn and Board Member McHugh seconded the motion. The motion passed
4-0 and the meeting was adjourned by President Peeler at 5:20 p.m.
Respectfully submitted,
Kavin bills
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2010-01-06.pdf
CivilServiceBoard,2010-04-07,1,"eny
Of
:
;
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, April 7, 2010
1.
The meeting was called to order at 5:04 p.m. by Board President Avonnet Peeler
2.
ROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Board Members
Dean Batchelor, Linda McHugh and Roberto Rocha
ABSENT: Executive Secretary Karen Willis
STAFF PRESENT: Chris Low and Jill Kovacs, Senior Management Analysts
3.
MINUTES: The minutes of the regular meeting of January 6, 2010 were presented for
Board approval. Board Member McHugh moved to accept, Board Member
Batchelor seconded, and the motion was carried by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JANUARY, FEBRUARY AND MARCH 2010.
4-A
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Controller
3/10/2010
2010-01
Deputy City Manager
12/11/2009
209-38PR
Jailer
3/24/2010
2010-03
Journey Lineworker
1/13/2010
2010-05
Maintenance Worker II
2/3/2010
209-37PR
Property & Evidence Technician
3/3/2010
2010-04
4-B
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Assistant Engineer
08/27/2009
209-22PR
Asst General Mgr - Energy Res Planning
08/10/2009
209-12
Deputy Fire Chief
11/20/2009
209-35PR
4-C
ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Asst General Mgr - Customer Resources
07/15/2009
209-11PR
Customer Program Coordinator
07/31/2009
209-13PR
Energy Resources Analyst
11/09/2009
209-15
Fire Captain
05/02/2008
208-09PR
Junior Engineer
02/12/2008
207-68
Lead Customer Service Rep
09/15/2009
209-21PR
Public Safety Dispatcher (Entry)
09/04/2008
208-18",CivilServiceBoard/2010-04-07.pdf
CivilServiceBoard,2010-04-07,2,"City of Alameda
Page 2 of 5
Civil Service Board Minutes
Regular Meeting of April 7, 2010
Public Works Superintendent
08/21/2008
208-16
Sr Customer Program Coordinator
07/31/2009
209-14PR
Storekeeper
11/05/2009
209-28PR
Supervising Accountant
08/13/2009
209-07
Utility Accountant
08/27/2009
209-17PR
4-D LIST OF SPECIFICATIONS:
Classification Specification Title Change/Revision:
FROM
TO
Golf and Park Maintenance Worker
Park Maintenance Worker
Existing Classification Specification Revision:
Maintenance Worker I
Vice President Horikoshi raised a question on an item on 4-D, regarding Golf and Park
Maintenance Worker, asking if the class was combined, were there some people with golf
experience who would then qualify for that position and, since it is more general now, is it
still the intent to allow people who have golf experience and not park experience to qualify
for this position?
Jill Kovacs responded that if a new recruitment was opened now for Park Maintenance
Worker, we would want park-focused experience. However, it would depend on the
strength of the recruitment pool whether someone with other greens or landscaping
experience would do well in the recruitment. Should the Golf Course reopen at some
point, it would remain to be seen if we would expand this classification or create a second
classification.
Vice President Horikoshi stated that in terms of the examples of duties, he remembers
previous discussions about swimming pools, baseball diamonds and tennis courts. He
asked if recruitments tested generally for such position, or if there is a position that is
going to work on swimming pools and do we recruit for someone with that kind of
experience?
Chris Low replied that a Maintenance Worker I recruitment is open now that specifies
where that vacancy is and the recruitment is tailored to fill that particular vacancy. Given
the fact that eligible lists are initially good for six months, we would be going for that
specific type of experience.
President Avonnet Peeler stated that the definition of Park Maintenance Worker refers to
recreational areas which is golf courses and parks.
Board Member Dean Batchelor asked if there were plans to combine these job
descriptions since the skills for Maintenance Worker I are similar to those for Park
Maintenance Worker, and was there a promotional concept to allow opportunity for the
employees.
Chris Low responded that we did not look at combining the two classifications; Jill looked
at one specification and he looked at the Maintenance Worker specification, as those were
the areas where we were assigned. But to look at combining the two specifications, such
that there would be perhaps greater opportunities for folks, for employees in the future,
there certainly are Park Maintenance Workers who have gotten very used to working",CivilServiceBoard/2010-04-07.pdf
CivilServiceBoard,2010-04-07,3,"City of Alameda
Page 3 of 5
Civil Service Board Minutes
Regular Meeting of April 7, 2010
where they work right now and right now, to combine the two classifications into one, and
then to mix that seniority, would create some issues of its own.
President Peeler asked if one classification is more mechanically oriented.
Jill Kovacs replied that Park Maintenance Worker is focused on the out-of-doors. While
they may do some restroom maintenance and some sorts of small building maintenance,
by-in-large, they dealing with things that are outside. They are dealing with grounds or
they are dealing with specialized recreational areas like tennis courts or ball fields.
President Peeler asked if either of the maintenance classifications repair equipment.
Chris Low explained that Maintenance Workers I in Public Works are more inclined to
maintain things like curbs, streets, gutters, lift stations, signs, and striping on roads. They
also do some weed abatement, concrete work, carpentry, plumbing and some electrical
work. Chris Low concluded by saying that the Maintenance Workers in Public Works are
diverse as opposed to those in Parks.
Jill Kovacs further explained that the Maintenance Worker I is considered semiskilled and
on-track to becoming a skilled worker such as the Maintenance Worker II. The Park
Maintenance Worker is not on the same track and probably wouldn't move directly to a
skilled Maintenance Worker II position.
Vice President Horikoshi agreed that it does seem like they have different skill sets.
Member Roberto Rocha asked how they would transition between the two.
Jill Kovacs responded that not many Maintenance Workers from Public Works come to
Parks, and not many from Parks go to Public Works, since they are totally different areas.
A Park Maintenance Worker would likely need to come into the classification series via the
Maintenance Worker I classification.
President Peeler asked if there was any further discussion regarding items on the Consent
Calendar and asked for a motion to approve.
Member Rocha moved to accept the consent calendar. Vice President Horikoshi
seconded and the motion passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report Period of December 1, 2009 - February 28, 2010
Jill Kovacs reviewed the Activity Report noting that the Economic Development
Department physically moved from Alameda Point to the first floor of City Hall. She further
explained that the Housing Section of Economic Development was absorbed and
transferred to the Housing Authority, which impacted three positions comprised of two
active employees who are now housed and working out of the Housing Authority offices
on Atlantic Avenue. Jill also noted that a Golf and Park Maintenance Worker was
appointed to an open Custodian position at the Library, meaning that one less employee
lost their job as a result of the Golf layoffs. The Board had asked at the last meeting about
the Golf layoffs which were not included on that Activity Report because they were not
effective until the Report being presented at this meeting. This Report shows action
resulting from the Golf layoffs including retirements and demotions where employees",CivilServiceBoard/2010-04-07.pdf
CivilServiceBoard,2010-04-07,4,"City of Alameda
Page 4 of 5
Civil Service Board Minutes
Regular Meeting of April 7, 2010
returned to classifications previously held in lieu of layoff.
Member Rocha asked if the layoffs were because there were no other positions with the
City.
Jill Kovacs explained that employees were either directly laid off or bumped out of their
positions by employees with more seniority resulting in four Recreation and Park
employees being bumped by Golf employees. The remaining Golf employees did not
have seniority rights and they were directly laid off. There are exams going on now
including Maintenance Worker l at Public Works, and these laid off employees have been
invited to apply.
President Peeler asked about the special notification list.
Jill Kovacs explained that a special list of laid off employees is maintained, including
employees who were part of the June 2009 City-wide Reduction in Force (RIF) and those
impacted by the Golf layoffs at the end of 2009. AMP employees from an earlier lay off
were also on the list, but have now rolled off. The contact list is used to invite and
encourage laid off employees to apply for open positions. The June RIF layoff agreement
provided that a laid off employee would retain rights to apply for internal promotional
exams, or lateral or lower ones, and that the employee would be considered an active
employee for the sake of their eligibility to apply.
Board members discussed if the internal application was applicable for one or two years.
Jill Kovacs confirmed the ability to apply for internal exams for one year and reinstatement
rights to a position previously held for two years.
President Peeler asked if the gasoline tax situation will create more layoffs. Jill Kovacs
responded that there would be no further Golf layoffs because there are no Golf
employees remaining. Otherwise it is uncertain. The Interim City Manager has stated that
further layoff action will depend on what the state does. As we understand that, it would
probably impact redevelopment funding.
Member Linda McHugh moved to accept the Activity Report. Vice President Horikoshi
seconded and the motion passed by a 5-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
President Peeler invited public comment. Jill Kovacs introduced Mr. Michael Torrey,
Tenant Member of the Housing Authority Board of Commissioners. Mr. Torrey shared that
he was there to observe and support the Board.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Horikoshi asked staff how things are going and Jill Kovacs replied that it is
challenging. Vice President Horikoshi followed up, asking if things were going to go down
further before they go back up. The Board discussed current circumstances and
situations including the auto plant closure in Fremont and veterans transitioning to the
civilian workforce, and asked staff if these sorts of things are impacting the quality of
applicants for City positions and the City's retention rates. Chris Low responded that we
are seeing applicants exceeding minimum qualifications. Jill Kovacs stated that
employees are staying to retain seniority rights.",CivilServiceBoard/2010-04-07.pdf
CivilServiceBoard,2010-04-07,5,"City of Alameda
Page 5 of 5
Civil Service Board Minutes
Regular Meeting of April 7, 2010
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Jill Kovacs shared Executive Secretary Karen Willis' regrets at not being able to attend this
evening's meeting.
9.
President Peeler asked for a motion to adjourn the meeting. Board Member Rocha
moved to adjourn and Vice President Horikoshi seconded the motion. The motion passed
5-0 and the meeting was adjourned by President Peeler at 5:30 p.m.
Respectfully submitted,
2°
facing Wills
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2010-04-07.pdf
CivilServiceBoard,2010-07-07,1,"any
OF
FERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, July 7, 2010
1.
The meeting was called to order at 5:12 p.m. by Board President Avonnet Peeler
2.
ROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Board Members
Dean Batchelor, Linda McHugh and Executive Secretary Karen Willis
Executive Secretary Willis commented that Mr. Roberto Rocha's term had expired and the
Mayor appointed a new Board member at the City Council Meeting last night. She stated
that she would be meeting with him and that he would attend the next meeting of the Civil
Service Board.
STAFF PRESENT: Jill Kovacs, Senior Management Analyst
3.
MINUTES: The minutes of the regular meeting of April 7, 2010 were presented for
Board approval. Board Member McHugh moved to accept the minutes.
Board Member Batchelor seconded, and the motion was carried by a 4-0
vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF APRIL, MAY AND JUNE 2010.
4-A ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Meter Reader Collector
6/03/2010
2010-15PR
Office Assistant
6/09/2010
2010-PR
Public Works Superintendent
4/21/2010
2010-09
Senior Account Clerk
4/20/2010
2010-11
Senior Management Analyst
4/07/2010
2010-08PR
Utility Information Systems Supervisor
4/22/2010
2010-12
4-B ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Management Analyst
12/22/2009
209-27PR
Assistant Engineer
8/27/2009
209-22PR
Custodian
12/02/2009
209-36PR
Deputy City Attorney I
2/24/2010
2010-02
Journey Lineworker
1/13/2010
2010-05
Maintenance Worker II
2/03/2010
209-37PR
Police Lieutenant
12/03/2009
209-29PR
Police Officer (Academy Graduate or Lateral) 12/10/2009
209-33
Ho, Danny
Shira, Craig
Police Sergeant
10/14/2009
209-04PR",CivilServiceBoard/2010-07-07.pdf
CivilServiceBoard,2010-07-07,2,"City of Alameda
Page 2 of 4
Civil Service Board Minutes
Regular Meeting of July 7, 2010
4-C ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Assistant City Clerk
12/09/2009
209-30PR
Asst General Mgr - Energy Res Planning
8/10/2009
209-12
Deputy City Manager
12/11/2009
209-38PR
Vice President Horikoshi moved to accept the consent calendar. Member McHugh
seconded and the motion passed by a 4-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report Period of March 1, 2010 - May 31, 2010
Member McHugh asked about the reinstatement to former position. Executive
Secretary Willis explained that this was a reinstatement from demotion. Member
McHugh then asked about the reasons for the separations and if they were
voluntary. Executive Secretary Willis stated that three were voluntary and one was a
death. Member McHugh asked if the fact that three were voluntary resignations was
a sign the economy was recovering. Executive Secretary Willis stated that she did
not know as the City has received hundreds of applications for jobs the City has
opened recently. She stated that the City has opened up Police Officer for entry,
academy graduate and laterals and received several hundred applications. The City
has also opened up Maintenance Worker and received over 200 applications.
Member McHugh asked about the quality of the candidates. Executive Secretary
Willis stated that the review process was going on for these jobs so she did not have
those results to be able to share with the Board.
Member Batchelor asked about the transfer to other department. Executive
Secretary Willis stated that this was a meritorious selection from someone in
Economic Development going to a Senior Management Analyst position in Finance.
The positions are in classifications that are in the same salary range.
5-B Re-employment Lists
Member Batchelor asked if there were people still left on these lists. Executive
Secretary stated that yes, there are people on the lists as they stay on the list for two
years from the date they were laid-off. She stated that there have not been any Golf
and Park Maintenance Worker position openings. She also pointed out that the City
made a commitment to allow these employees to apply as internal candidates for
one year from their date of lay-off. For some this has expired, but the golf course
maintenance employees would be on the list until January.
Jill Kovacs went over the success stories the City has had regarding bringing
previously laid off employees back into the same or some other position. President
Peeler asked about the reinstated employee's seniority. Jill Kovacs responded that
these employees were paid off for any unused vacation time. She stated that the
seniority date is adjusted by the amount of time the employee has been gone. She
pointed out that any unused sick leave is reinstated.
Executive Secretary Willis stated that the reason we had put this item on the agenda
was to explain to the Board how the department was certifying these laid off
employees to an employment list. She explained that the Human Resources",CivilServiceBoard/2010-07-07.pdf
CivilServiceBoard,2010-07-07,3,"City of Alameda
Page 3 of 4
Civil Service Board Minutes
Regular Meeting of July 7, 2010
Department establishes a list of eligibles for a position of only those who have been
laid off and eligible for that position. This list is then certifies to the hiring
department. Thus, keeping with the Civil Service process and also allowing for better
tracking of these laid off employees who are eligible for reinstatement.
5-C Cell Phone Use - Legal Opinion
Executive Secretary Willis referred the Board to the legal opinion letter included in
their Board packet. Member McHugh asked about how this issue came about.
Executive Secretary Willis stated that she did not know the origin of this legal opinion
but was advised that this needed to be shared with all Boards. She stated that
although the use of cell phones during a public meeting was not a violation of the
Brown Act, that the use of a cell phone during a meeting could result in someone not
being able to hear both sides of the conversation, thus possibly creating an issue for
the public. The City Attorney wanted to make certain that the Boards were cognizant
of this and for the Boards to be made aware so that they would be sensitive to the
issue. Executive Secretary Willis pointed out to that this has not been an issue with
the Civil Service Board and would not expect that it ever would be.
Member Linda McHugh moved to accept the Regular Agenda Items. Member
Batchelor seconded and the motion passed by a 4-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Horikoshi asked if the City contacted agencies such as the City of Oakland
who were laying off police officers for the City's recruitment efforts. Executive Secretary
Willis stated that she was not aware that we made special contact, however she did point
out that these Oakland Police officers knew about our positions because many had
applied for these positions.
There was discussion that the next meeting of the Civil Service Board will be held on
Wednesday, October 6, 2010 beginning at 5:00 p.m.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis restated the fact that Mr. Rocha's term had expired and that he
was ineligible for reappointment to the Board. She stated that she tried to reach Mr.
Rocha but had been unable to do so. She wanted to thank him for his service. The City
Clerk will send a certificate of appreciation as well.
Executive Secretary Willis told the Board that the City had contracted with an agency to
redesign the City Website to make it more uniform between departments. She said that
the information for the Civil Service Board would be there and would include the members
as well as their respective terms of office and any contact information. She will keep the
Board posted as to when the site will go live.
Executive Secretary Willis also told the Board that the City now contracts with an
organization known as CalOPPs for the City's application process. This Website was
developed in Foster City for public agencies. It allows for applicants to set up profiles and",CivilServiceBoard/2010-07-07.pdf
CivilServiceBoard,2010-07-07,4,"City of Alameda
Page 4 of 4
Civil Service Board Minutes
Regular Meeting of July 7, 2010
then utilize that information to apply for the positions listed. Applicants for the City will be
linked to CalOPPs when searching our job openings and will be instructed on applying for
the position on-line. Executive Secretary Willis stated that this process is much easier for
the applicants and for the City and has been positive overall.
9.
President Peeler asked for a motion to adjourn the meeting. Board Member McHugh
moved to adjourn and Member Batchelor seconded the motion. The motion passed 4-0
and the meeting was adjourned by President Peeler at 5:35 p.m.
Respectfully submitted,
Kannah
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2010-07-07.pdf
CivilServiceBoard,2010-10-06,1,"any
OF
FERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 6, 2010
1.
The meeting was called to order at 5:12 p.m. by Board President Avonnet Peeler
2.
ROLL CALL: President Avonnet Peeler, Board Members Dean Batchelor, Linda McHugh,
and Jose Villaflor
ABSENT: Vice President Peter Horikoshi
STAFF PRESENT: Chris Low and Jill Kovacs, Senior Management Analysts
3.
MINUTES: The minutes of the regular meeting of July 7, 2010 were presented for Board
approval. Board Member McHugh moved to accept the minutes. Board
Member Batchelor seconded, and the motion was carried by a 4-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
THE MONTHS OF JULY, AUGUST, SEPTEMBER 2010.
4-A ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
AGM-Energy Resource Planning
9/13/2010
2010-20(1)
Office Assistant
8/11/2010
2010-24
Police Officer - Recruit
7/30/2010
2010-18
Police Officer - Academy Graduate
7/30/2010
2010-19
Police Officer - Lateral
7/1/2010
2010-21
Senior Clerk
8/19/2010
2010-26PR
Utility Info Systems Network Analyst
9/15/2010
2010-25
4-B ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Deputy Fire Chief
11/20/2009
209-35PR
Police Lieutenant
12/3/2009
209-29PR
Police Sergeant
10/14/2009
209-04PR
Property & Evidence Technician
3/3/2010
2010-04
Public Works Superintendent
4/21/2010
2010-09
Senior Account Clerk
4/20/2010
2010-11
Senior Management Analyst
4/7/2010
2010-08PR
4-C ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Controller
3/10/2010
2010-01
Jailer
3/24/2010
2010-03
Meter Reader Collector
6/3/2010
2010-15PR
Office Assistant
6/9/2010
2010-10PR",CivilServiceBoard/2010-10-06.pdf
CivilServiceBoard,2010-10-06,2,"City of Alameda
Page 2 of 4
Civil Service Board Minutes
Regular Meeting of October 6, 2010
Police Officer (Academy Graduate or Lateral)
12/10/2009
209-33
Utility Information Systems Supervisor
4/22/2010
2010-12
4-D LIST OF SPECIFICATIONS:
Existing Classification Specification Revision:
Community Development Program Manager
Equipment Operator
Utility Information Systems Network Analyst
Member Batchelor asked what class of driver's license was required for the
Equipment Operator position as the job specification stated that the operation of
equipment such as a Water Truck was listed under job duties. Mr. Low responded
that the weight of the equipment is what determines the class of the driver's license
and not necessarily the type of vehicle. Member Batchelor stated that the City may
want to review this qualification in light of this job specification to make that
determination. Member McHugh pointed out that the job specification calls for
routine maintenance and the operation of heavy equipment. Executive Secretary
Willis stated that the City will check into the class of driver's license needed and
report back to the Board.
Member Batchelor moved to accept the consent calendar. Member McHugh
seconded and the motion passed by a 4-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of June 1, 2010 - August 31, 2010
Member Batchelor asked about the two transfers to other departments and if these
positions had been posted. Executive Secretary Willis stated that these were not
posted as they involved moving the entire position and incumbent from one
department to another department. Thus, the Finance Department lost two positions
while the Fire Department and the City Manager's Office each gained a position.
The net effect on total City positions is the same.
Linda McHugh asked if any of the Police Officers that were hired were displaced
from other organizations. Executive Secretary Willis responded that two or three had
been laid off from the Oakland Police Department.
5-B Concurrent Eligible Lists
Executive Secretary Willis introduced Chris Low, Senior Management Analyst who
provided the overview on this item.
Chris Low stated that the Human Resources Department is bringing this issue to the
Civil Service Board to see if the Board has any questions or concerns regarding
utilizing concurrent eligible lists for the same classification. Mr. Low cited the
example from the letter presented in the Board packets of Record and
Communication Manager. Mr. Low stated that because this is such a specialized job
and the City found it difficult to find suitable candidates, it was split into two separate
positions under the classification of Administrative Management Analyst. The City
wants to be able to recruit for the specializations that are necessary for these
positions without having to close an existing Administrative Management Analyst",CivilServiceBoard/2010-10-06.pdf
CivilServiceBoard,2010-10-06,3,"City of Alameda
Page 3 of 4
Civil Service Board Minutes
Regular Meeting of October 6, 2010
eligible list. Executive Secretary Willis explained that absent being able to have
concurrent lists, the City would need to interview everyone on the current list of
eligibles, disqualify each of those on the list and then cancel the list before the City
could recruit for the specialized skills. Having concurrent lists would allow for the
current candidates to still be considered for openings that may occur without having
the need to reapply. The City does not want to have to cancel the list and start a
new one each time this happens. The City would prefer to keep the current list
active and recruit separately for the specialized skills.
President Peeler asked what the job title would be for this new recruitment. Mr. Low
responded that it would be Police Records Supervisor. However, it was pointed out
that this is a working title for the classification of Administrative Management Analyst
which would be reflected on the recruitment notice. Member McHugh asked about
bargaining unit rights and bumping rights issues. Executive Secretary Willis stated
that bumping rights are based upon classification and that a laid off employee must
be able to do the job they are bumping into.
Executive Secretary Willis stated that she would like the Board's concurrence that
having more than one active eligible list for the same classification under these
circumstances would be acceptable. Member McHugh asked if those on the current
list would be notified of the new recruitment and offered the opportunity to apply.
Executive Secretary Willis stated that the City could notify the applicants. It was
agreed that the candidates on the existing list would be notified of any concurrent
recruitments once they began.
5-C SAFER Grant - Fire Department
Executive Secretary Willis informed the Board that the Fire Department was awarded
a federally funded grant in the amount of $1.7 million which will provide the Fire
Department with the opportunity to hire up to six experienced firefighters. These
firefighter positions are for a maximum duration of two years and, due to the fact that
they are grant funded positions, are not covered by civil service. Executive Secretary
Willis explained to the Board that the City utilized virtually the same testing and
selection process for this recruitment as it has always used for firefighter
recruitments. Thus, the City would like to be able to utilize the names from this non-
Civil Service recruitment to be able to certify names to a Civil Service list should a
regular firefighter vacancy occur within the two years of this grant. This will allow the
City to be able to hire these firefighters into regular full time civil service positions
without them having to go through the testing process again.
Member McHugh stated that she did not have a problem with the City certifying these
names as long as they had gone through the same process as a civil service
position. Mr. Low assured the Board that the process was the same to include a full
background check.
Member McHugh asked what section of the Civil Service Ordinance spoke to non-
civil service positions. Executive Secretary Willis told the Board that the reference
was in Section 4 - Scope of the Civil Service Program, which reads, ""The Civil
Service of the City of Alameda shall consist of all positions of employment and
offices (hereinafter designated as position) of or under jurisdiction of the City of
Alameda, except: (f) All personnel hired in conjunction with a State or Federally
funded program or other specially funded projects.""",CivilServiceBoard/2010-10-06.pdf
CivilServiceBoard,2010-10-06,4,"City of Alameda
Page 4 of 4
Civil Service Board Minutes
Regular Meeting of October 6, 2010
5-D AB 1234 Ethics Training
Executive Secretary Willis reminded the Board about Ethics Training required under
AB 1234. She stated that each Board member should have received a letter
regarding the options available for them to receive this training and strongly
encouraged each Board member to take the Ethics training.
Member Linda McHugh moved to accept the Regular Agenda Items.
Member
Batchelor seconded and the motion passed by a 4-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Peeler welcomed new Board member Jose Villaflor.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
There was discussion that the next meeting of the Civil Service Board will be held on
Wednesday, January 5, 2011 beginning at 5:00 p.m.
9.
President Peeler asked for a motion to adjourn the meeting. Board Member McHugh
moved to adjourn and Member Batchelor seconded the motion. The motion passed 4-0
and the meeting was adjourned by President Peeler at 5:52 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2010-10-06.pdf
CivilServiceBoard,2011-01-05,1,"any
OF
OF
BATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 5, 2011
1.
The meeting was called to order at 5:06 p.m. by Board Vice President Peter Horikoshi
2.
ROLL CALL: Vice President Peter Horikoshi, Board Members Dean Batchelor, Jose
Villaflor and Executive Secretary Karen Willis
ABSENT: President Avonnet Peeler and Member Linda McHugh
STAFF PRESENT: Jill Kovacs, Senior Management Analyst
3.
MINUTES: The minutes of the regular meeting of October 6, 2010 were presented for
Board approval. Executive Secretary Willis handed out a corrected copy of
the minutes with an explanation that she had noted an error on page 3, 2nd
paragraph, 3rd line; the classification should be Administrative Management
Analyst.
Board Member Batchelor moved to accept the corrected minutes. Board
Member Villaflor seconded, and the motion was carried by a 3-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
THE MONTHS OF OCTOBER, NOVEMBER, DECEMBER 2010.
4-A ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Apprentice Electrical Maintenance Technician 11/4/2010
2010-28PR
Assistant Lineworker
11/4/2010
2010-27PR
Assistant Utility Superintendent - Compliance
10/25/2010
2010-14
Asst General Mgr - Engineering & Operations 12/3/2010
2010-34
Community Dev Program Manager
11/3/2010
2010-32
Electrical Engineer
11/22/2010
2010-39PR
Firefighter
10/5/2010
2010-30(1)
Line Working Supervisor
11/23/2010
2010-38PR
Planning Services Manager
10/1/2010
2010-31
Police Records Supervisor
11/18/2010
2010-35
Public Works Coordinator
12/16/2010
2010-41
System Operation & Field Service Supervisor
12/6/2010
2010-29
4-B ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Assistant Engineer
8/27/2009
209-22PR
Deputy City Attorney
2/24/2010
2010-02
Maintenance Worker II
2/3/2010
209-37PR
Police Officer (Recruit)
7/30/2010
2010-18",CivilServiceBoard/2011-01-05.pdf
CivilServiceBoard,2011-01-05,2,"City of Alameda
Page 2 of 4
Civil Service Board Minutes
Regular Meeting of January 5, 2011
Police Officer (Acad Grad/Attendee)
7/30/2010
2010-19
Juan Piceno
4-C ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Administrative Management Analyst
12/22/2009
209-27R
Custodian
12/2/2009
209-36PR
Electrical Engineer
11/22/2010
2010-39PR
Firefighter
10/5/2010
2010-30(1)
Journey Lineworker
1/13/2010
2010-05
Office Assistant
8/11/2010
2010-24
Senior Clerk
8/19/2010
2010-26PR
Member Batchelor had questions regarding items on 4-A and 4-B.
4-A, Eligible List Established. Member Batchelor asked if we were hiring more than one
Planning Services Manager since the Activity Report shows that a Planning Services
Manager was hired, and under 4-A, an Eligible List was established for Planning Services
Manager. Jill Kovacs responded that it was a matter of timing. The list was established
from which that person was hired. Executive Secretary Willis confirmed that the list was
established on October 1 and the person was hired on October 18.
4-B, Eligible List Extended. Member Bachelor referenced the first three entries, Assistant
Engineer, Deputy City Attorney and Maintenance Worker II, stating that the Assistant
Engineer List has been out since August 2009 and that the other two lists have been out
since February 2010. He asked if we were just extending the lists and not filling them.
Executive Secretary Willis stated that that was correct. Because there are enough names
on those lists, should a vacancy occur, we would be able to utilize those lists for interviews
and selection. Member Batchelor asked for confirmation that these positions are not open
at this time. Executive Secretary Willis confirmed and explained that depending on
anticipated possible hiring needs and how many people are on the list, we may keep the
list active just in case, and it also helps the people on the list. Jill Kovacs stated that there
may be some upcoming activity with the Maintenance Worker Il List.
Executive Secretary Willis provided information regarding the handling of Eligible Lists.
The soon-to-be-expired lists are sent to impacted departments for the department heads to
review. We then discuss whether or not to keep the list or cancel it and start recruiting if
we have an opening. For those classifications that cross several departments such as
Administrative Management Analyst and Executive Assistant, the lists come to the
Executive Secretary to the Board and a determination is made based on how many names
are on the list.
Member Batchelor moved to accept the consent calendar. Member Villaflor seconded and
the motion passed by a 3-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of September 1, 2010 - November 30, 2010
Executive Secretary Willis stated retirements seem to be increasing, and that many
positions will be refilled, including police officers. Firefighters are being filled with the
six SAFER Grant appointments that were discussed at the last meeting plus two",CivilServiceBoard/2011-01-05.pdf
CivilServiceBoard,2011-01-05,3,"City of Alameda
Page 3 of 4
Civil Service Board Minutes
Regular Meeting of January 5, 2011
additional regular positions. Executive Secretary Willis further explained that the
Stock Clerk will be filled, that an Assistant General Manager Engineering and
Operations for Alameda Municipal Power was recently hired, and that interviews
were in process to fill the Public Works Coordinator. The Fire Chief will not be filled
until the status of the City Manager position is known, thus an Interim Fire Chief is in
that slot.
Vice President Horikoshi noted that there seems to be a lot of interim department
heads right now. Executive Secretary Willis responded that there is an Interim Chief
of Police, Interim Fire Chief, Acting City Manager and Acting City Attorney. Vice
President Horikoshi commented that he was just reading in the newspaper about the
City Attorney. Executive Secretary Willis stated that this should be covered under
communications from the Board.
5-B Report Back on Equipment Operator Job Specification
Executive Secretary Willis reminded the Board that at the last meeting a question
was raised with regard to the classification of Equipment Operator and the
classification of drivers license needed for that position. Jill Kovacs explained that
she spoke with John McDonald, Parks Manager, and with Dale Lillard, Recreation
and Park Director regarding this. They are aware of the licensing's requirements and
said that none of their vehicles, including the water truck, meet the 25,000 pound
requirement for the special license and that all their vehicles are all single axle which
requires only the Class C license. Likewise, all the vehicles listed on the
specification and all vehicles used in and by the Parks Department, require the Class
C License.
Member Villaflor moved to accept the Regular Agenda Items. Member Batchelor
seconded and the motion passed by a 3-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Horikoshi inquired about the City Attorney. Executive Secretary Willis
stated that there was not much she could tell the Board, other than what has already been
in the news or on video. She explained that the City Attorney is on paid administrative
leave, and that the senior Assistant City Attorney is now the Acting City Attorney until it is
known what the status of the City Attorney will be. Executive Secretary Willis
acknowledged that there was a video of the City Attorney accepting a position in the City
of Barstow, and that action was taken on December 28th by the City Council placing the
City Attorney on paid administrative leave until further notice. The other action City
Council took in that same meeting was the placing of the Interim City Manager on paid
administrative leave through the end of her contract, and making the announcement that
they wanted to begin the recruitment process for a City Manager. The Human Resources
Department is charged with doing the recruitment for the City Manager.
Executive Secretary Willis reviewed the recruitment process that is being implemented for
the City Manager recruitment, and stated that resumes would be accepted through the
end of January, with interviews sometime in February. Jill Kovacs reminded the Board
that the City Manager, City Attorney and City Clerk don't fall under the purview of the Civil",CivilServiceBoard/2011-01-05.pdf
CivilServiceBoard,2011-01-05,4,"City of Alameda
Page 4 of 4
Civil Service Board Minutes
Regular Meeting of January 5, 2011
Service Board, since they are directly appointed by Council. Executive Secretary Willis
explained that Council wants to do a meritorious process, with due diligence and get
somebody who they believe will lead the City in the direction they want to go.
Member Batchelor inquired about the due date of the AB1234 Ethics Training certificate.
Executive Secretary Willis stated that there is still time and it can be done on line.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
There was discussion that the next meeting of the Civil Service Board will be held on
Wednesday, April 6, 2011 beginning at 5:00 p.m.
Executive Secretary Willis brought up the City's new webpage, and will advise the Board
when it is up and running.
9.
Vice President Horikoshi asked for a motion to adjourn the meeting. Board Member
Villaflor moved to adjourn and Member Batchelor seconded the motion. The motion
passed 3-0 and the meeting was adjourned by Vice president Horikoshi at 5:52 p.m.
Respectfully submitted,
been Nies
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2011-01-05.pdf
CivilServiceBoard,2011-04-06,1,"any
OF
FERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, APRIL 6, 2011
1.
The meeting was called to order at 5:01 p.m. by Board President Avonnet Peeler
2.
ROLL CALL President Avonnet Peeler, Vice President Peter Horikoshi, Board Members
Linda McHugh and Jose Villaflor
ABSENT: Member Dean Batchelor and Executive Secretary Karen Willis
STAFF PRESENT: Jill Kovacs, Senior Management Analyst and Chris Low, Senior
Management Analyst
3.
MINUTES: The minutes of the regular meeting of January 5, 2010 were presented for
Board approval. Board Member Linda McHugh pointed out two
typographical corrections: 4-B paragraph 1, line 1, change ""entrees"" to
""entries""; and 5-b paragraph 1, line 7, change ""axel"" to ""axle"".
Board Member Linda McHugh moved that the minutes be accepted as
corrected. Vice President Horikoshi seconded, and the motion was carried
by a 4-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
THE MONTHS OF JANUARY, FEBRUARY, MARCH 2011.
4-A ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Emergency Medical Svcs Education
1/7/2011
2010-36
Coordinator
Fire Apparatus Operator
3/11/2011
2010-43PR
Public Works Supervisor
3/18/2011
2011-10PR
4-B ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Community Dev Program Manager
11/3/2010
2010-32
Deputy Fire Chief
11/20/2009
209-35PR
Police Lieutenant
12/3/2009
209-29PR
Police Records Supervisor
11/18/2010
2010-35
Property & Evidence Technician
3/3/2010
2010-04
Public Works Coordinator
12/16/2010
2010-41
Senior Account Clerk
4/20/2010
2010-11
Senior Management Analyst
4/7/2010
2010-08PR",CivilServiceBoard/2011-04-06.pdf
CivilServiceBoard,2011-04-06,2,"City of Alameda
Page 2 of 3
Civil Service Board Minutes
Regular Meeting of April 6, 2011
4-C ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Planning Services Manager
10/1/2010
2010-31
Police Sergeant
10/14/2009
209-04PR
4-D ADMINISTRATIVE CORRECTION FOR MAINTENANCE WORKER I EXAMINATION
2010-13R ELIGIBLE LIST
Date Eligible List Established: October 6, 2010
Date Eligible List Extended: January 5, 2011
Chris Low explained that due to circumstances related to the switch to CalOps, this
recruitment was conducted, the Eligible List was established, and the List certified to the
department. However, the list was not placed on a Civil Service Board agenda for approval.
This action states the dates and retroactively establishes and extends the list.
4-E LIST OF SPECIFICATIONS:
Existing Classification Specification Revision:
Line Working Supervisor
Public Works Coordinator
Chris Low reviewed the driver's license changes on the Line Working Supervisor job
specification. Jill Kovacs explained that the Public Works Coordinator specification was last
reviewed in 1986 and that the proposed specification was a total revision and update.
Member McHugh had a question regarding the Distinguishing Features section. Jill Kovacs
responded that a comma would be inserted for clarification.
Vice President Peter Horikoshi moved to accept the consent calendar. Member
Villaflor seconded and the motion passed by a 4-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of December 1, 2010 - February 28, 2011
Member McHugh asked if separations were to move on to better jobs. Jill Kovacs
responded that the Economic Development Director accepted a position in Morgan Hill, and
that the Fire Captain separation was due to the death of the incumbent. Chris Low
explained that the cause of death was cancer and was a presumptive work-related injury.
Member McHugh commented that there were a lot of retirements and asked if this was a
trend. Chris Low stated that the Meter Reader Collector retired after 34 years of service.
Jill Kovacs explained that the Fire Department Senior Account Clerk retired after a long-
term medical leave. Chris Low explained that the Police Sergeants, Fire Apparatus
Operator, Police Records Supervisor, and Public Works Supervisor, all had maximized their
years of service and there was no indication any were going to work for someone else.
Member McHugh asked if the City is ending up with a situation resulting from the fact that
all these people are exiting because it is their time to go, and that the budget issues about
hiring replacements, resulted in remaining staff not being able to get the work done. She
asked if there was a plan in place to address this. Jill Kovacs responded that departments
may hold off on filling vacancies until they know what budget scenario they are going to",CivilServiceBoard/2011-04-06.pdf
CivilServiceBoard,2011-04-06,3,"City of Alameda
Page 3 of 3
Civil Service Board Minutes
Regular Meeting of April 6, 2011
have to put in place. Member McHugh asked if there could be stress and hardship to
remaining employees to do the work. Chris Low explained that the intention is to fill the
Meter Reader Collector, Police Records Supervisor and Public Works Supervisor positions.
Jill Kovacs stated that the Police Department is holding off on filling the Police Sergeant
positions due to the Interim Chief of Police status and budget uncertainties; for now they
are utilizing acting assignments for these positions. Chris Low further commented that for
now, the majority of the positions are going to be filled, and that next fiscal year will be
tighter and we will have to figure out how to make up the shortfall. Member McHugh asked
if this was an opportunity to consolidate the Police Sergeant positions. Jill Kovacs
responded that some consolidation was done in the last Reduction in Force, but that there
was not as much flexibility remaining since most of the Sergeant assignments were to
Patrol.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Peeler asked if the Federal Budget situation will impact the City. Jill Kovacs responded
that the uncertainty regarding the possible Federal Government shut down would have little direct
impact on the City.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Chris Low provided an update on the City Manager hiring process. The recruitment was opened
in
January and approximately 68 applications were received. Six interviews were conducted in
mid-February. On March 25, three finalists were interviewed by a community member panel, a
department head panel, and a bargaining unit panel. These panels provided feedback to the
Council. A finalist has been determined, namely, John Russo, who is currently the City Attorney
in Oakland. An intensive background and reference check is being conducted and should
conclude in two-three weeks. The next step is to put together an Employment Agreement and
negotiate terms.
There was discussion that the next meeting of the Civil Service Board will be held on Wednesday,
July 6, 2011 beginning at 5:00 p.m.
9.
President Peeler asked for a motion to adjourn the meeting. Board Member McHugh moved to
adjourn and Member Villaflor seconded the motion. The motion passed 4-0 and the meeting was
adjourned by President Peeler at 5:22 p.m.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2011-04-06.pdf
CivilServiceBoard,2011-07-06,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 6, 2011
1.
The meeting was called to order at 5:08 p.m. by Board Vice President Peter Horikoshi
2.
ROLL CALL: Vice President Peter Horikoshi, Member Dean Batchelor, Member Linda
McHugh, and Executive Secretary Karen Willis.
ABSENT: President Avonnet Peeler and Member Jose Villaflor
STAFF PRESENT: Jill Kovacs, Senior Management Analyst and Margaret Kavanaugh-
Lynch, Planning Services Manager
3.
MINUTES: The minutes of the regular meeting of April 6, 2011 were presented for Board
approval. Board Member Linda McHugh moved that the minutes be accepted. Member
Batchelor seconded and the motion passed 3-0.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
THE MONTHS OF APRIL, MAY, JUNE 2011.
4-A.
ELIGIBLE LISTS ESTABLISHED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Jailer
05/09/2011
2011-09
Journey Lineworker
06/01/2011
2010-37
Meter Reader Collector
03/31/2011
2011-08
Planner I
05/04/2011
2011-12
Police Captain
06/29/2011
2011-19PR
Police Officer (Lateral)
04/27/2011
2011-03
Police Officer (Academy Attendee/Grad)
04/20/2011
2011-04
Police Sergeant
05/10/2011
2011-11PR
Public Safety Dispatcher
04/04/2011
2011-02
Public Works Supervisor
03/18/2011
2011-10PR
Service Lineworker
04/21/2011
2011-13PR
Stock Clerk
04/05/2011
2011-07
4-B.
ELIGIBLE LISTS EXTENDED
4-C. ELIGIBLE LISTS EXPIRED/CANCELLED/EXHAUSTED",CivilServiceBoard/2011-07-06.pdf
CivilServiceBoard,2011-07-06,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of July 6, 2011
4-D.
LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Planner I
Planner Il
Member Batchelor asked that item 4-D be removed from the Consent Calendar and moved
approval of the remainder of the Consent Calendar. Member McHugh seconded the motion
which passed 3 - 0.
Member Batchelor asked why the requirement for a California Drivers' License was permissive
for the classifications of Planner I and Planner II. Ms. Kovacs responded that not all positions in
these classifications will be required to drive and leaving it this way provides the City more
flexibility. Member Batchelor stated that he understood the Planner I may only be at the
counter, but that he thought the Planner Il would be required to go out in the field and would
need the license. Ms. Kovacs explained that this was generally true; however the City has
traditionally used this language for flexibility as not all the Planner Il's will work in the field.
Executive Secretary Willis stated that if we were a larger organization, we could have the more
restrictive language. However, because we are small, we would like to have the flexibility to
utilize Planner I or Planner Il classifications for field work as needed. Member Batchelor stated
that he understood the rationale and was fine with the language as written.
Linda McHugh moved to accept the Planner I and Planner Il classification revisions. Member
Batchelor seconded the motion which passed 3 - 0.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of March 1, 2011 through May 31, 2011
Executive Secretary Willis pointed out to the Board that the report is formatted differently than it
has been in the past due to an issue placing it on the Website. She stated that in the future, we
would add page numbers to the packet for ease in discussions.
Vice President Horikoshi asked about the separations on the report. Ms. Kovacs responded
that two firefighter positions were SAFER grant positions that left to take regular positions with
the County, the Office Assistant was released from probation, and the Maintenance Worker Il
and the Apprentice Lineworker were terminated. The Public Works Supervisor (Ferry Manager)
resigned to take a position with the State due to the transfer of ferry operations, and the Risk
Manager resigned to take a position with the City of Vallejo. Member McHugh asked if these
positions would be filled. Ms. Kovacs responded that the City is required to fill the SAFER
positions and Vice President Horikoshi noted that this had already been done according to the
report. Ms. Kovacs also pointed out that the Office Assistant was filled through a transfer and
the Maintenance Worker II will be filled through lay-off. The Community Development Program
Manager was reconsidering his resignation and wishing to return. This would create an issue
for the City as he did not have Civil Service standing and is no longer on the list. This is still
under consideration and may have to be brought back to the Board.
5-B. Reclassifications - From Planner I to Planner II
Executive Secretary Willis stated that the Board is being asked to consider a request for the
reclassification of two Planner l's to Planner Il's. She stated that the employees in these
positions have been serving as Planner l's for over one year and, in accordance with Article IX -
Section 2 of the Civil Service Rules, if this reclassification is approved the incumbents would not",CivilServiceBoard/2011-07-06.pdf
CivilServiceBoard,2011-07-06,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of July 6, 2011
have to go through a competitive process to be moved to the Planner Il classification.
Executive Secretary Willis pointed out that these requests to the Board are unusual. Margaret
Kavanaugh-Lynch, Planning Services Manager gave some of the history surrounding these
employees taking on this higher level of responsibility prior to her arrival at the City. She stated
that this level of work is necessary for the department. Member McHugh asked if they had
taken on the extra responsibilities after the last downsizing was conducted. Ms. Kovacs stated
that once the work picked up after the reduction in force these employees began performing
journey level work which is commensurate with the Planner II classification. Member McHugh
asked if the Planner I vacancies would be filled. Executive Secretary Willis stated that those
positions are just replacing the Planner I positions and there is no change in the number of
positions. Member Batchelor asked about the compensation of these positions. Executive
Secretary Willis stated that these employees have been receiving a temporary pay increase for
this work, but the City would like to have the employees placed in the appropriate classification.
Member McHugh moved to approve the reclassification request. Member Batchelor seconded
the motion which passed 3 - 0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Horikoshi asked how employees were feeling with the cuts. Executive Secretary
Willis responded that employees were generally stressed due to the current layoffs, that notices
were going out the next day, and that approximately 10 employees would be laid off depending
on how many employees exercised their bumping rights. She further explained that laid off
employees would receive approximately two weeks Pay-in-Lieu, $5,000 to help offset health
costs, first right of refusal for two years to formerly held classifications, the right to apply for
internal recruitments for one year, and an additional three months of Employee Assistance Plan
coverage for themselves and their families.
Member McHugh asked if staff had a sense of how the bumping would go. Executive Secretary
Willis responded that staff knows what the impact of the bumping will be if everyone exercises
their bumping rights. However, in the past one person did not exercise her bumping rights.
She wound up retaining a position with the City and is now in a situation where she is being
bumped again. She again has the right to bump to another position, but we understand that
she will again, not be exercising her bumping rights.
Vice President Horikoshi asked if the impacted people are aware that they will be laid off.
Executive Secretary Willis responded that position information was included in the preliminary
budget so people have a heads up on the matter. Bargaining unit and individual notifications
will be concluded at the end of the month.
Vice President Horikoshi asked about recently negotiated union contracts. Executive Secretary
Willis responded that there is no salary increase in the IAFF contract, and that it includes a 2%
employee cost share provision towards the City's PERS contribution. The City will still need to
wait for the Fire Management group before we can proceed with a contract amendment with
PERS for this Cost Sharing. Also, the Police groups are considering the same provision in their
respective contracts. Once these are completed, the City will seek the PERS contract
amendment which is quite an extensive process and could take up to six months to complete.
Executive Secretary Willis explained that the miscellaneous bargaining groups had asked for
contract extensions through December 2011. She also stated that the department directors had",CivilServiceBoard/2011-07-06.pdf
CivilServiceBoard,2011-07-06,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of July 6, 2011
agreed to a 5% reduction in their overall compensation through cost sharing, furloughs and the
suspension of 1% employer contribution to deferred compensation. The City is hopeful the
other bargaining units will agree to some cost sharing in the future as well.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis reminded the Board of the special hearing on July 28, 2011. She
handed out the procedures used the last time the Board conducted one of these hearings and
explained that the Board would have legal counsel to advise them during the process. She
stated that it has been several years since a hearing has been conducted and that the Board
would receive a briefing before the hearing at 6:30 p.m. The hearing is scheduled as a closed
session and will be in Conference Room 360. The appellant has the option of having the
hearing in an open session. Some discussion ensued on the process and the fact that a court
reporter would be used for the hearing and whether or not the Board would receive anything in
advance of the hearing.
Vice President Horikoshi stated that he and Member McHugh were reappointed to the Board in
action taken at last night's City Council meeting.
There was discussion that the next meeting of the Civil Service Board will be held on
Wednesday, October 12, 2011 beginning at 5:00 p.m due to the fact that Executive Secretary
Willis will be on vacation the first week in October.
9.
Vice President Horikoshi asked for a motion to adjourn the meeting. Board Member McHugh
moved to adjourn and Member Batchelor seconded the motion. The motion passed 3-0 and the
meeting was adjourned by Vice President Horikoshi at 6:03 p.m.
Respectfully submitted.
Kaunhain
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2011-07-06.pdf
CivilServiceBoard,2011-07-28,1,"OF
MINUTES OF THE SPECIAL MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
THURSDAY, JULY 28, 2011
1.
The meeting was called to order at 6:19 p.m. by Board President Avonnet Peeler
2.
ROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Member Dean
Batchelor, Member Linda McHugh, and Executive Secretary Karen Willis.
ALSO IN ATTENDANCE:
Craig Judson, Legal Counsel to the Civil Service Board
ABSENT: Member Jose Villaflor
STAFF PRESENT: Susan Freeman, Senior Management Analyst
3.
MINUTES: There were no minutes for approval.
4.
REGULAR AGENDA ITEMS
4-A. Presentation to the Board by Legal Counsel regarding Disciplinary Appeal hearing
Procedures
Mr. Craig Judson, legal counsel to the Board stated that were two items he would cover. One is
a procedural issue regarding the absence of a member of the Board and whether or not the
hearing will go forward. He said that this would be covered when all of the parties are present.
The second is a briefing on the disciplinary appeal hearing procedures.
Mr. Judson explained that the hearing scheduled before the Board is an appeal of disciplinary
action taken and that this hearing is all about due process. In accordance with state and federal
law, due process requires a fair and impartial hearing from a process standpoint. The Board is
serving in a Judicial/Appellant capacity and its role is to be fair and open-minded. The
overriding issue with due process is to have hearing procedures that are fair and consistent.
He explained that this means that everyone should have the opportunity to be heard and to be
able to offer rebuttal to any evidence presented.
Mr. Judson then explained how important the issue of confidentiality is with these hearings. He
told the Board that there were two primary individuals involved with this issue and protecting
their confidentiality is paramount. He stated that the hearing will be closed unless the appellant
has requested the hearing to be open. Mr. Judson emphasized that this appeal should not be
discussed outside of the hearing and that the Board should only discuss the information from
this appeal during deliberations which will be held in closed session.
Mr. Judson then went over the hearing procedures handout and made modifications to these
procedures. He explained that briefs were received earlier that day from both sides and that the
Board would be provided with an opportunity to read the briefs. He emphasized to the Board",CivilServiceBoard/2011-07-28.pdf
CivilServiceBoard,2011-07-28,2,"City of Alameda
Page 2
Civil Service Board Minutes
Special Meeting of July 28, 2011
that briefs are not evidence. He stated that the briefs would provide the Board with background
information and a preview of arguments and evidence that would be presented.
Mr. Judson then went over the hearing procedures handout. He stated that each side has the
option for an opening statement if they choose. He stated that the City would present its case
first and present any witness testimony. With each witness there would be an opportunity for
each side to cross-examine the witness followed by questions from the Board, if any. Then the
City would be able to redirect. It is not rebuttal as shown on the handout. This is followed by
the Appellant's re-cross examination. A redirect follows the scope of the prior re-cross
examination. New issues cannot be brought up while under re-cross examination. This
process can go multiple rounds. Mr. Judson explained that after that process is concluded
then the Appellant makes their presentation and the process repeats itself. At the end, there is
an opportunity for the City to offer any rebuttal to the Appellant's case. This is the time for the
City to re-butt any facts or evidence presented by the Appellant. Then the same process is
followed for re-cross examination, redirect, and re-cross as appropriate until the closing
arguments. Mr. Judson explained that the closing arguments are like the opening statements in
that there is no obligation to present a closing argument. The opening statement is a preview of
the evidence to be presented and the closing argument summarizes what the evidence showed.
A copy of the revised Civil Service Board Hearing Procedures is attached to these minutes.
Mr. Judson then addressed the procedural issue regarding having an even number of Board
members to hear the appeal. He told the Board that there are five members of the Board but
only four present for the hearing. The rules require that there be three affirmative votes to take
action. The concern is what to do if after Board deliberation, there is a 2 - 2 tie. If that
happens, the hearing would need to be set aside, similar to a mistrial and would have to be
heard again on another date. Mr. Judson stated that a discussion was held with legal counsels
on proceeding with the hearing with three Board members versus four. He stated that this
could be an issue because an objection could be raised that this is a deprivation of due process
because the rules provide for a hearing by the Civil Service Board. If the case goes to Court, it
could be argued that anything less than all five members is a subcommittee of the Board and
not a full Board. Mr. Judson pointed out that this issue will need to be raised when both
attorneys are present to see how they wish to precede. If the decision is made to go forward,
then the Board will need to go over the process and make sure there is a proper waiver from
the Appellant showing that he understands the implications of moving forward.
Mr. Judson emphasized again that the Board's role and the role of these whole proceedings are
for due process and fairness at every step. He stated that if these rules are not followed, then
the party's unfavorable results could proceed into Court. It is important that whatever decision
the Board makes, either upholding the appeal or upholding the prior decision that it be done in
the proper context.
President Peeler called for a recess at 6:36 p.m.
RECESS
At this time the Board was provided copies of the briefs presented by the parties.
RECONVENE FROM RECESS INTO CLOSED SESSION
Closed Session called to order by President Peeler at 7:10 p.m.
ALSO IN ATTENDANCE: Legal Counsel for the City Joe Wiley, Legal Counsel for the
Appellant Desiree Cox, and the Appellant.",CivilServiceBoard/2011-07-28.pdf
CivilServiceBoard,2011-07-28,3,"City of Alameda
Page 3
Civil Service Board Minutes
Special Meeting of July 28, 2011
5.
DISCIPLINARY APPEAL HEARING:
5-A. Public Employee Discipline/Dismissal/Release Hearing (Gov. Code 54957)
Joe Wiley addressed the Board and asked for a continuation of the hearing until such time as all
five members of the Board could be present. Mr. Wiley explained that should the Board end in
a 2 - 2 tie, then the appellant would be entitled to a new hearing. He stated that this would be
rather costly for the City and was asking for the Board's consideration of this matter. Mr. Wiley
stated that he had discussed this action with the appellant's legal counsel, Ms. Desiree Cox and
she concurred. Ms. Cox addressed the Board to reiterate what Mr. Wiley had said and to let the
Board know that she was in agreement.
Discussion ensued on how to ensure that all five members of the Board would commit to a date
and time certain for the continuation hearing date. The Board members present and the
respective parties provided dates to Executive Secretary Willis so that she could get a
commitment from the absent Board member.
Mr. Judson asked if the appellant understood and could acknowledge that he was in agreement
to postpone the hearing until all five Board members could be present and that this would not
prejudice his appeal. The appellant verbally agreed.
Motion to continue the hearing was made by President Peeler, Member McHugh seconded and
the motion carried 4 -0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There was no communication from the Board.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
There was no communication from staff.
9.
President Peeler adjourned the meeting at 7:30 p.m.
Respectfully submitted,
Rambhia
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board
Attachment: Civil Service Board Hearing Procedures",CivilServiceBoard/2011-07-28.pdf
CivilServiceBoard,2011-10-12,1,"of
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 12, 2011
1.
The meeting was called to order at 5:09 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean
Batchelor, Linda McHugh, Marguerite Malloy, and Executive Secretary Karen Willis.
STAFF PRESENT: Senior Management Analysts Jill Kovacs and Chris Low.
3.
MINUTES: The minutes of the regular meeting of July 6, 2011 were presented for Board
approval. Member McHugh noted the misspelling of Member Batchelor's name under Item 4-D.
Vice President Horikoshi moved that the minutes be accepted with the name change noted.
Member McHugh seconded the motion which passed by a 5-0 vote.
The minutes of the special meeting of July 28, 2011 were presented for Board approval. Member
McHugh moved that the minutes be accepted. Member Batchelor seconded the motion which
passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JULY, AUGUST, SEPTEMBER 2011.
4-A.
ELIGIBLE LISTS ESTABLISHED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Associate Civil Engineer
08/30/2011
2011-21
Intermediate Clerk
09/06/2011
2011-28PR
Office Assistant
07/19/2011
2011-15
Permit Technician III
08/18/2011
2011-27PR
Public Works Mtce Team Leader
08/16/2011
2011-20PR
System Dispatcher
06/28/2011
2011-14
System Dispatcher
09/27/2011
2011-25
4-B.
ELIGIBLE LISTS EXTENDED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Fire Apparatus Operator
03/11/2011
2010-43PR
Jailer
05/09/2011
2011-09
Journey Lineworker
06/01/2011
2010-37
Meter Reader Collector
03/31/2011
2011-08
Planner
05/04/2011
2011-12",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-10-12,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of October 12, 2011
4-B.
ELIGIBLE LISTS EXTENDED (continued)
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Police Officer (Academy Attendee/Graduate)
04/20/2011
2011-04
Almeida, Vincent
Marshall, Stephen
Barrier, Joshua
Masingale, Daniel
Bell, Mikale
McArthur, Christopher
Blaisell, Aaron
McMillen, Brian
Brady, Cory
Mota, Stephen
Brown, Daniel
Nakabayashi, Bryan
Brunicardi, Michael
Neese, John
Carlson, Justin
Neil, Jeremy
Carter, Shawn
Ochoa, Robert
Castro, Paul
O'Connor, Todd
Cydzik, Matthew
Olaya, David
Duggan, Barry
Ordaz, Juan
Duong, Quyen
Pangelinan, Bryant
Esser, Glenn
Ramirez, Joshua
Garcia, Jose
Reyes, Raul
Green, Andrew
Robbins, Andrew
Hynes, Roseanne
Schmidt, Sean
Jernigan, Thomas
Stevenson, Bryce
Lawson, Leland
Velez, Jesse
Letterman, Thomas
Whyte, Alexander
Liu, Julie
Willson, Jeff
Police Officer (Recruit)
07/30/2010
2010-18
Abbitt, Lamont
Leiva, Emanuel
Aguado, Anthony
Locke, Jon
Anderson, Joshua
Lorensen, Dustin
Ashford, James
Manriquez, Roy
Blide, Gregory
Maples, Cameron
Castaneda, Lawrence
McGhehey, Garrett
Christianson, Aaron
Meas, Sinoeun
Chu, Ronnie
Miller, Stephen
Davis, Anthony
Moreno, Robert
Davis, Scott
Podany, Jason
De La Rosa, Ernesto
Robason, Michael
DeBolt, Albert
Sanderson, Ryan
Elmore, Jonathan
Stasenka, Donald
Houston, Nicholas
Tangataevaha, Michael
Hundley, Timothy
Vongnakhone, Peter
Kim, Gregory
Wasserman, David
Klenovits, Nikolaus
Yunck, Shannon
Kohn, Zachary
Police Sergeant
05/10/2011
2011-11PR
Public Safety Dispatcher
04/04/2011
2011-02
Public Works Coordinator
12/16/2010
2010-41
Public Works Superintendent
04/21/2010
2010-09
Public Works Supervisor
03/18/2011
2011-10PR",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-10-12,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of October 12, 2011
4-B.
ELIGIBLE LISTS EXTENDED (continued)
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Service Lineworker
04/21/2011
2011-13PR
Stock Clerk
04/05/2011
2011-07
4-C.
ELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Administrative Management Analyst
11/18/2010
2010-35
(Police Records Supervisor)
Community Dev Program Manager
11/03/2010
2010-32
Deputy City Attorney I
04/24/2010
2010-02
Deputy Fire Chief
11/20/2009
209-35PR
Police Captain
06/29/2011
2011-19PR
Police Lieutenant
12/03/2009
209-29PR
Police Officer (Lateral)
04/27/2011
2011-03
Police Officer (Acad Grad/Attendee)
07/30/2010
2010-19
Property & Evidence Technician
03/03/2010
2010-04
Senior Account Clerk
04/20/2010
2010-11
Senior Management Analyst
04/07/2010
2010-08PR
System Dispatcher
06/28/2011
2011-14
4-D.
LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Stock Clerk
New Classification Specifications:
Utility Energy Analyst
Utility Information & Billing Systems Supervisor
Member Batchelor asked to pull the Utility Energy Analyst specification for discussion. He
expressed concern that this Senior Management Analyst position was being singled out at
Alameda Municipal Power (AMP) and wanted to understand the implications of this action on the
other Senior Management Analyst positions and on bumping rights. Executive Secretary Willis
explained that the Senior Management Analyst classification was the top of the analyst series and
that at this level many positions have become increasingly specialized and there is a need to have
the job specifications match the work and skill set necessary for the job. She further explained
that this was not just a title change but was a new classification that, if approved by the Civil
Service Board, would need to go before City Council for a salary range which will remain at the
same level of the Senior Management Analyst. Member Malloy stated that with the rewrite of the
classification to more closely reflect the work being done, the department recruiting for the
position would be able to require certain knowledge and skills that they may not otherwise be able
to require under the more generic job description.
Member Batchelor asked if other Senior Management Analyst positions would also be rewritten
and presented to the Civil Service Board in the near future and if so, then he may be fine with the
action today. Executive Secretary Willis explained that there are a number of Senior Management
Analyst positions that should be rewritten and that the plan is to complete these and bring them to
the Civil Service Board. The priority right now is with AMP and based upon the limited resources
in Human Resources, we need to focus on what is most urgent. Member Batchelor asked if this
was just a title change. Executive Secretary Willis explained that this was not just a title change,
as that would change the entire classification. This is a new classification which evolved over",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-10-12,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of October 12, 2011
time and now has unique knowledge, skills and abilities necessary. It no longer falls under the
generic, Senior Management Analyst classification. The level of work is more specialized at the
Senior Management Analyst level and someone bumping across this level would not necessarily
be able to perform the work required by the position they are bumping into.
Member McHugh expressed her own concerns with the equity issue, as there had been previous
situations where problems and confusion arose with regard to positions at the Golf Course and
Public Works. She stated that if there is a need to create another progression to change the
Senior Management Analyst positions over time, the Board would feel more comfortable if there
were a list of priorities as to how these will be presented to the Civil Service Board. Discussion
ensued regarding how many Senior Management Analyst positions would be presented in the
future. Executive Secretary Willis stated that she would look at trying to put a list together after
talking with the Assistant City Manager. After a bit more discussion, Member Batchelor indicated
that he was okay with leaving the job description the way it is. Vice President Horikoshi stated
that he understood the issue and the need for special skills. Member McHugh expressed
concerns regarding the language on the experience where it says,
any combination of
education and experience likely to provide"" as it seemed vague and subjective. Vice President
Horikoshi stated that this was typical language in the public sector and that it provided flexibility
for the organizations. Senior Management Analyst Kovacs stated that the intent of the language
is for the job specification to be fluid and to allow latitude on the strength of the applicant pool.
Regarding the Utility Information & Billing Systems Supervisor, Member McHugh asked if the job
specification needed to have something on the utility homeland security connection. Senior
Management Analyst Low stated that this classification will focus on the utility itself with some City
crossover of information, but not security outside of the internal operation of AMP. The
engineering section of AMP would still be responsible for managing and monitoring that area.
Member Batchelor asked if this was a new position or existing position. Senior Management Low
stated that this replaces Utility Information Systems Supervisor. He stated that this is a rewrite
and upgrade of the old classification and also provided information on the change in the level of
responsibilities.
Vice President Horikoshi moved to accept the specifications as written. Member Malloy seconded
the motion which carried by a 3-2 vote. President Peeler, Vice President Horikoshi and Member
Malloy voted yes; Members Batchelor and McHugh voted no.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of June 1, 2011 through August 31, 2011
Vice President Horikoshi inquired about the movement of positions in the City Manager's Office.
Executive Secretary Willis explained that the former Deputy City Manager, Lisa Goldman, is now
the Assistant City Manager. The new Deputy City Manager, Alex Nguyen, came from the City of
Oakland. Senior Management Analyst Kovacs mentioned that both the separations, Deputy Fire
Chief and Assistant Engineer, were resignations. Member Batchelor asked whether the Executive
Assistants were being re-classed as Office Assistants. Executive Secretary Willis explained that
some of the Executive Assistant positions had been reassigned to Office Assistant in an effort to
save departmental budget dollars, but this is not necessarily being done across the organization.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no members of the public present.",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-10-12,5,"City of Alameda
Page 5
Civil Service Board Minutes
Regular Meeting of October 12, 2011
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Peeler welcomed new Civil Service Board Member Marguerite Malloy.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis also welcomed new Civil Service Board Member Marguerite Malloy.
The next Civil Service Board meeting will be held on January 4, 2012.
9.
ADJOURNMENT
President Peeler asked for a motion to adjourn the meeting at 5:50 p.m. Member McHugh so moved;
Member Batchelor seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-12-19,1,"MINUTES OF THE SPECIAL CIVIL SERVICE BOARD
MONDAY- - -DECEMBER 19, 2011--7:00 P.M.
(11-428) A Special Meeting was called to allow the Civil Service Board Members to attend
a Public Utilities Board meeting.
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board
The agenda for this meeting was posted in accordance with the Brown Act.
Special Meeting
Civil Service Board
December 19, 2011",CivilServiceBoard/2011-12-19.pdf
CivilServiceBoard,2012-01-04,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 4, 2012
1.
The meeting was called to order at 5:00 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,
Linda McHugh, Marguerite Malloy, and Executive Secretary Holly Brock-Cohn.
STAFF PRESENT: Senior Management Analysts Jill Kovacs and Chris Low.
3.
MINUTES:
The minutes of the regular meeting of October 12, 2011 were presented for Board approval. Member
McHugh moved that the minutes be accepted; Member Batchelor seconded the motion which passed
by a 5-0 vote.
The minutes of the special meeting of December 19, 2011 were presented for Board approval. There
was a question as to why the board members names were not included in the minutes showing they
had attended the meeting. It was unanimously felt that the names of the members in attendance be
included just as they would be on all other minutes. Vice President Horikoshi moved that the minutes
be accepted with the addition of the board member names; Member Malloy seconded the motion which
passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR JANUARY
4, 2012.
4-A.
ELIGIBLE LISTS ESTABLISHED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Accounting Officer
10/24/2011
2011-34PR
Administrative Technician II
11/21/2011
2011-31PR
Division Chief
10/10/2011
2011-16PR
Library Tech
10/18/2011
2011-35
Senior Engineer
10/06/2011
2011-23
Senior Management Analyst-HR
10/25/2011
2011-36PR
4-B.
ELIGIBLE LISTS EXTENDED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Associate Civil Engineer
08/30/2011
2011-21
Emergency Medical Svcs Education Coordinator
01/07/2011
2010-36
Office Assistant
07/19/2011
2011-15
Public Works Mtce Team Leader
08/16/2011
2011-20PR",CivilServiceBoard/2012-01-04.pdf
CivilServiceBoard,2012-01-04,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of January 4, 2012
4-B.
ELIGIBLE LISTS EXTENDED (continued)
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Police Officer (RECRUIT)
07/30/2010
2010-18
Abbitt, Lamont
Elmore, Jonathan
Meas, Sinoeun
Aguado, Anthony
Houston, Nicholas
Miller, Stephen
Anderson, Joshua
Hundley, Timothy
Moreno, Robert
Ashford, James
Kim, Gregory
Podany, Jason
Blide, Gregory
Klenovits, Nikolaus
Robason, Michael
Castaneda, Lawrence
Kohn, Zachary
Sanderson, Ryan
Christianson, Aaron
Leiva, Emanuel
Stasenka, Donald
Chu, Ronnie
Locke, Jon
Tangataevaha, Michael
Davis, Anthony
Lorensen, Dustin
Vongnakhone, Peter
Davis, Scott
Manriquez, Roy
Wasserman, David
De La Rosa, Ernesto
Maples, Cameron
Yunck, Shannon
DeBolt, Albert
McGhehey, Garrett
Senior Management Analyst Low explained that the names left on the Police Officer (RECRUIT) list
were names of candidates that had not yet been interviewed.
4-C. ELIGIBLE LISTS EXPIRED/CANCELLED/EXHAUSTED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Maintenance Worker Il
02/03/2010
209-37PR
Permit Technician III
08/18/2011
2011-27PR
4-D.
LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Energy Resources Analyst
Member McHugh asked if this revision was part of the effort to align positions. Senior Management
Analyst Low explained that there had been some recent legislative and regulatory changes that
impacted the work of this position. Because the incumbent had resigned, they took that opportunity to
update the job description. Member Batchelor asked if bringing the required experience up from one to
two years would hinder recruitment efforts. Low responded that they had already received some good
applications where the candidates had the newly required two years of experience.
Member McHugh moved to accept the specification as written; Vice President Horikoshi seconded the
motion which carried by a 5-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of September 1, 2011 through November 30, 2011
Vice President Horikoshi asked who the Senior Management Analyst from Human Resources was that
had retired. Senior Management Analyst Kovacs indicated that it was Susan Freeman. Kovacs went
on to explain that Admin Management Analyst Emily Hung had been promoted into that position, and
the Admin Management Analyst position had been eliminated.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no members of the public present.
G:\Personnel\CSB/2012 Minutes/2012-01-04 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-01-04.pdf
CivilServiceBoard,2012-01-04,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of January 4, 2012
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Malloy wished the Board a Happy New Year. President Peeler asked if the Board would like
to get a card for departing Human Resources Director and Executive Secretary to the Civil Service
Board, Karen Willis. Peeler indicated that she had purchased a personal card and would pass it on to
Human Resources staff for forwarding on to Willis. After some discussion, it was decided that each
Board member would act independently if they chose to send a card to Willis.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Senior Management Analyst Kovacs introduced new Human Resources Director and Civil Service
Board Executive Secretary, Holly Brock-Cohn. Brock-Cohn spoke about her past experience, all within
the public sector, as either a City employee or an independent contractor/consultant. She started her
career 25-30 years ago with the City of Burbank, then moved up to the Bay Area and went to work for
the Town of Danville. From there she went to Antioch, then Hayward, and most recently was with the
City of Livermore.
Senior Management Analyst Kovacs alerted the Board that there was another round of layoffs due to
the transfer of the City's Animal Shelter to the non-profit group FAAS (Friends of the Alameda Animal
Shelter). There were 5 full-time employees affected; 2 were able to keep jobs, one by bumping into a
vacant position at the Police Department and the other by bumping into a position at the Public Works
Department recently vacated due to promotion of the incumbent to a position at the Housing Authority.
The other 3 Animal Shelter employees were laid off.
The next Civil Service Board meeting will be held on April 4, 2012.
9.
ADJOURNMENT
President Peeler asked for a motion to adjourn the meeting at 5:28 p.m. Member McHugh so moved;
Vice President Horikoshi seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Holly S. Cal
Holly Brock-Cohn
Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSB\2012 Minutes/2012-01-04 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-01-04.pdf
CivilServiceBoard,2012-04-18,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, APRIL 18, 2012
1.
The meeting was called to order at 5:04 p.m. by Board Vice President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: Vice President Peter Horikoshi, Members Linda McHugh, Marguerite Malloy, and
Executive Secretary Holly Brock-Cohn.
ABSENT: President Avonnet Peeler and Member Dean Batchelor.
STAFF PRESENT: Senior Management Analysts Jill Kovacs and Chris Low, and Recreation and Park
Director, Dale Lillard.
3.
MINUTES:
The minutes of the regular meeting of January 4, 2012 were presented for Board approval. Member
McHugh moved that the minutes be accepted; Member Malloy seconded the motion which passed by a
3-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR APRIL
18, 2012
Member McHugh asked about procedural questions regarding the redlined classification revisions.
Vice President Horikoshi stated that if there are questions they should be removed from the consent
calendar for discussion.
Member Malloy moved to remove Item 4.D. for discussion; Member McHugh seconded motion which
passed by a 3-0 vote.
4-A.ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Administrative Services Coordinator
12/19/2011
2011-26PR
Communications Engagement Specialist
1/18/2012
2011-39
Energy Resources Analyst
1/5/2012
2011-33
Housing Specialist II
12/13/2011
2011-41PR
Maintenance Worker I
3/12/2012
2012-01PR
Utility Information & Billing Systems Supervisor
3/20/2012
2012-12PR",CivilServiceBoard/2012-04-18.pdf
CivilServiceBoard,2012-04-18,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of April 18, 2012
4-B.ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Accounting Technician
11/10/2011
2011-37PR
Administrative Technician Il
11/21/2011
2011-31PR
Division Chief
10/10/2011
2011-16PR
Fire Apparatus Operator
3/11/2011
2010-43PR
Intermediate Clerk
9/6/2011
2011-28PR
Library Tech
10/18/2011
2011-35
Meter Reader Collector
3/31/2011
2011-08
Police Officer
4/20/2011
2011-04
Police Sergeant
5/10/2011
2011-11PR
Public Safety Dispatcher
4/4/2011
2011-02
Public Works Supervisor
3/18/2011
2011-10PR
Senior Engineer
10/6/2011
2011-23
System Dispatcher
9/27/2011
2011-25
Police Officer (Academy Attendee/Graduate)
4/20/2011
2011-04
Almeida, Vincent
Marshall, Stephen
Barrier, Joshua
Masingale, Daniel
Bell, Mikale
McArthur, Christopher
Blaisell, Aaron
McMillen, Brian
Brady, Cory
Mota, Stephen
Brown, Daniel
Nakabayashi, Bryan
Brunicardi, Michael
Neese, John
Carlson, Justin
Neil, Jeremy
Carter, Shawn
Ochoa, Robert
Cydzik, Matthew
O'Connor, Todd
Duggan, Barry
Olaya, David
Duong, Quyen
Ordaz, Juan
Garcia, Jose
Pangelinan, Bryant
Green, Andrew
Reyes, Raul
Hynes, Roseanne
Robbins, Andrew
Jernigan, Thomas
Schmidt, Sean
Lawson, Leland
Velez, Jesse
Letterman, Thomas
Willson, Jeff
Liu, Julie
4-C. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED
DATE ESTABLISHED EXAM I NO.
Jailer
5/9/2011
2011-09
Journey Linerworker
6/1/2011
2010-37
Maintenance Worker I
7/7/2010
2010-13R
Permit Technician III
8/18/2011
2011-27PR
Public Works Superintendent
4/21/2010
2010-09
Senior Management Analyst-HR
10/25/2011
2011-36PR
Service Lineworker
4/21/2011
2011-13PR
Stock Clerk
4/5/2011
2011-07
G:\Personnel\CSB\All Minutes/2012 Minutes)2012-04- CSB Minutes-FINAL.doc",CivilServiceBoard/2012-04-18.pdf
CivilServiceBoard,2012-04-18,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of April 18, 2012
4-D.
LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Accounting Supervisor (Retitled)
Vice President Horikoshi mentioned that there was a typo of an extra ""p"" in the title.
Member McHugh asked for clarification in that the position seems to be moving from a working
supervisor role to a straight management role. Senior Management Analyst Kovacs stated that at one
time there was an accounting manager position which was replaced with two supervising accountants.
There has only been one supervising accountant for quite some time. The functions of the position are
not changing, but the title is more accurately reflecting what the position has and will be doing. The
incumbent is in the process of retiring and a replacement has been hired. The Controller feels that this
change more accurately reflects the role of the position.
Vice President Horikoshi clarified that it was strictly a change in title. Senior Management Analyst
Kovacs stated yes.
Member McHugh stated that it seemed the position will be spending more time managing and not doing
active accounting. Senior Management Analyst Kovacs stated the position is doing both.
Assistant City Attorney (Redline)
Vice President Horikoshi stated that the experience on page two is a little different and that ""a typical
way to obtain the knowledge and abilities"" was crossed out. It seemed that very specific education and
experience requirements are what is now desired. The description of experience states five years of
progressively responsible experience, etc. Vice President Horikoshi wonders if it should say, ""at least.
More importantly it is saying that they are requesting experience as a practicing attorney in California
with progressively responsible municipal government law experience. It would seem to be more
restricted to if a person is actually working as an attorney in a City. But perhaps it is not because there
could possibly be attorneys who do not have that experience who may be well qualified for that kind of
position.
Executive Secretary Brock-Cohn stated that there are law firms that deal almost exclusively with the
public sector. Vice President Horikoshi stated that perhaps they are experts in municipal government
law so maybe that is alright. Executive Secretary Brock-Cohn stated that the intent of this specification
was to hire an attorney that has a fair amount of public sector experience, litigation in particular, and
human resources liability issues. Staff will look at that area and make it clearer.
Senior management Analyst Kovacs stated that generally staff would fall back on what is usually said
about recruitment. A lot depends on the strength of your applicant pool for any given recruitment. You
may have a recruitment that is strong in people with direct municipal government experience and will
score higher in the screening and evaluations as opposed to someone who does not have that direct
experience. There could also be a shallower response to the recruitment and staff may have to reach
out further to people to bring in those whose experience might be directly in municipal government but
indirectly related.
Member McHugh asked if in that case would human resources use advertising materials to emphasize
areas that they are primarily interested in, rather than letting the job description go out because people
might self-select out. Kovacs stated yes.
G:\Personnel\CSB\All Minutes/201. Minutes)2012-04- CSB Minutes-FINAL.doc",CivilServiceBoard/2012-04-18.pdf
CivilServiceBoard,2012-04-18,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of April 18, 2012
Vice President Horikoshi stated that he was asking more questions rather than saying the description
should be more one way or another.
Member Malloy stated that she feels what Vice President Horikoshi is saying is that maybe it should be
phrased to say, "" not less, at least five years progressive public sector experience preferably
municipal experience."" Obviously the department has felt that this meets their need and will work
through advertising.
Member McHugh stated that she has worked with a lot of attorneys that are consultants in special
areas and does not think that anyone would read this description and feel excluded.
Assistant City Clerk (Redline)
There were no questions.
Recreation Services Specialist (New Class)
Member Malloy asked if this classification will be sandwiched between others or added at the bottom of
the list of qualifications for this department. Senior Management Analyst Kovacs stated that this
classification is just below the manager classification. Those persons in this classification oversee the
day-to-day operations. This item is part of a staffing change recently approved by City Council. Some
lower level positions were eliminated and this higher level position is being created to reflect the
changing needs of the department to be self-funding. The recruitment has just closed and there will be
some positions eliminated and some people may be impacted.
Member McHugh asked if this will be like eliminations before with regards to bumping rights, etc.
Senior Management Analyst Kovacs stated there will not be any bumping because these individuals do
not have any bumping rights.
Member McHugh asked if they were bargaining unit positions. Senior Management Analyst Kovacs
stated yes. Executive Secretary Brock-Cohn stated bargaining units have been informed and are
aware of the situation.
Senior Librarian (Redline)
There were no questions.
Vice President Horikoshi asked for a motion to approve the Classification Specifications. Member
Malloy so moved; Member McHugh seconded the motion which carried by a 3-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of December 1, 2011 through February 29, 2012
Civil Service Board reviewed the Activity Report for December 1, 2011 through February 29, 2012.
Vice President Horikoshi asked for clarification on the layoffs at the Animal Shelter. Senior
Management Analyst Kovacs stated that administrative staff was able to go to other positions within the
City. Animal Control staff was not placed.
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CivilServiceBoard,2012-04-18,5,"City of Alameda
Page 5
Civil Service Board Minutes
Regular Meeting of April 18, 2012
5-B. Discussion of the City's New Sunshine Ordinance.
Executive Secretary Brock-Cohn provided the Board with copies of the City's new Sunshine Ordinance.
These new requirements will need to be adhered too when holding meetings. One of the requirements
is that whoever serves on a board/commission where the ordinance involves them, needs to attend
training and sign an affidavit.
At the next Civil Service Board meeting in July there will be a video training for the Board. Senior
Management Analyst Kovacs provided the Board with copies of the full ordinance and a copy of a
brochure being distributed to the public.
Member McHugh asked if this training will need to be completed every year. Executive Secretary
Brock-Cohn stated no. At this time they are not saying that it will be a yearly requirement.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
William Richardson, College of Alameda student, is taking a social science class and had some
questions for the Civil Service Board and staff regarding their policies, procedures, etc. Staff provided
information to Mr. Richardson.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Horikoshi announced that he will be retiring at the end of the month.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Senior Management Analyst Kovacs introduced Beth Fritz to the Board who will be helping with the
administrative functions (e.g., agendas, minutes, etc.) for the Civil Service Board
Executive Brock-Cohn stated that on the most recent City Council agenda there is an item to consider
consolidating/reorganizing some of the City's Boards and Commissions. One consideration is the
possibility of combining the Pension Board and the Civil Service Board. The Executive Secretary
wanted to inform the Board in case they hear anything about it from the public.
Member Malloy asked if Human Resources was the liaison for the Pension Board in addition to the Civil
Service Board. Executive Secretary Brock-Cohn stated yes. The Pension Board is more of a finance
issue but Human Resources coordinates the process. It is a joint effort between the Finance and
Human Resources Departments.
Member Malloy asked whether or not the charter allows Boards to have Committees or Sub-
Committees. Perhaps there is a way that it could be a sub-committee of the Civil Service Board.
Therefore, it could meet quarterly or twice a year but receive quarterly reports, etc.
Member McHugh stated that it seems that the Pension Board has more of a fiduciary responsibility then
the Civil Service Board. Executive Secretary Brock-Cohn stated that is correct.
Senior Management Analyst Kovacs stated that the next Civil Service Board meeting is scheduled for
Wednesday, July 4th which is a holiday. Civil Service Board agreed to reschedule the meeting to
Wednesday, July 11th.
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CivilServiceBoard,2012-04-18,6,"City of Alameda
Page 6
Civil Service Board Minutes
Regular Meeting of April 18, 2012
9.
ADJOURNMENT
Vice President Horikoshi asked for a motion to adjourn the meeting at 5:37 p.m. Member McHugh so
moved; Member Malloy seconded the motion which carried by a 3-0 vote.
Respectfully submitted,
Holly S. Cal
Holly Brock-Cohr
Human Resources Director and
Executive Secretary to the Civil Service Board
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CivilServiceBoard,2012-06-06,1,"MINUTES OF THE SPECIAL CIVIL SERVICE BOARD MEETING
WEDNESDAY - - JUNE 6, 2012 - - 5:00 P.M.
1.
CALL TO ORDER: 5:03 p.m.
2.
ROLL CALL:
Present:
President Avonnet Peeler, Vice President Peter Horikoshi, Members
Dean Batchelor, Linda McHugh, Marguerite Malloy, Executive
Secretary Holly Brock-Cohn and Randy Riddle (outside counsel for
the Board).
Staff:
City Attorney Janet Kern and Senior Management Analysts Jill Kovacs
and Chris Low.
Appellants:
Dave Gossman, Union representative for Operating Engineers Local 3
for Alameda City Employee Association (ACEA)
Trini Blumkin, former Alameda Recreation & Park Department (ARPD)
Recreation Coordinator
Marcia Tsang, former ARPD Recreation Coordinator
Andy Wong, former ARPD Recreation Coordinator
3.
AGENDA ITEM:
A. A Special Meeting has been called for the Civil Service Board Members to
Discuss and Consider the Request of Two Applicants to 1) Investigate the
Selection Process and 2) Vacate the Results of the Recently Completed
Recreation Services Specialist Recruitment.
City Attorney Kern introduced Randy Riddle, outside counsel for the Board, who has been
hired to give advice to the Civil Service Board. President Peeler asked Mr. Riddle how to
proceed with the meeting.
Mr. Riddle stated that he will make a recommendation on how to proceed and if all parties
agree the Board can then proceed. Member representatives from each side can weigh in.
He proposed that the Appellant side have ten minutes, the City have ten minutes and then
three minutes for each of the Appellants. Then three minutes for the City and Appellant
representatives to each give additional statements.
Dave Gossman, Union representative for Operating Engineers Local 3, agreed to the
procedure.
Board Member Malloy asked if a question and answer period by the Board would be held
after people speak. Mr. Riddle stated yes. Members of the public will have an opportunity
to comment as well. It should be determined by the Board how long each public speaker",CivilServiceBoard/2012-06-06.pdf
CivilServiceBoard,2012-06-06,2,"will be allowed to speak. The Board agreed on three minutes for each speaker.
Mr. Riddle stated that the City recently instituted the Sunshine Ordinance. One of the
provisions provides that for any item on the agenda, at the same time that the agenda is
provided, all documents given to the Board should also be made available to the public.
The ordinance is still in the process of being implemented and staff is still coming up to
speed on the issue. In this case, given the appellant process that is involved, that has not
happened. If anyone has an objection regarding documents given to the Board in less than
the seven days required they should raise their hand now, in which case it would be Mr.
Riddle's recommendation to the Board to continue this matter to such a time as seven
days have passed to review the documents. If there is not an objection, Mr. Riddle would
view this issue as the Board can proceed to hear the appeal.
Mr. Gossman stated that the Union has documentation for the Board to review. The Union
had previously contacted the Human Resources Department and requested information
and also listed some concerns that they have regarding the testing. As of today, the Union
has not received any written response from the City. There are eight questions, requests
for information from the City. Mr. Gossman has received three answers; test scores, how
long the list would stay open, and the rankings of the list. There is some information, he
still has not received from the City regarding the request from over three weeks ago.
Mr. Riddle stated that if Mr. Gossman would like to explain that information to the Board
and if the Board believes that he should have that information and that they (Board) would
like to have that information, then the Board can make that decision.
Mr. Riddle stated that there are documents that are already in existence and have either
been provided to the Board or will be provided tonight and whether or not folks have an
objection to that happening tonight rather than 7 days ago. If you do, then he recommends
that the Board continue the matter to ensure full compliance with the Sunshine Ordinance if
anyone here objects to that happening. The City is also providing information this evening
as well as the appellants which may contain some of the information that Mr. Gossman is
asking for.
City Attorney Kern stated that what we have to discuss tonight and additional information
the City is willing to present to the Board, the Union Representative, and the public as well.
We can go forward on that basis and the City has no objection. The appeal that has been
filed was not included in the packet that was to be made available publicly seven days in
advance, did not happen. The City is comfortable with moving forward, having the Board
hear it, and providing additional information that has been put together and subsequently,
sharing the information with everyone. If the Board feels that they need more time to look
at it or want us to provide additional information then of course the Board can order us to
do that. The point here is whether we move forward just for the Sunshine Ordinance and
whether we were comfortable that there was adequate noticing of this meeting so that we
can move forward.
Mr. Riddle stated that for clarification the agenda was sufficient and was posted in time.
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CivilServiceBoard,2012-06-06,3,"their discretion if they want additional time to look at documents. The Board may want
additional information before it is said and done as well. It is up to the Board's discretion.
Mr. Gossman stated that the Union has no objection to moving forward.
Vice President Horikoshi moved that the meeting/hearing continue; Member
Batchelor seconded the motion which passed by a 5-0 vote.
President Peeler invited the appellants to speak.
Mr. Gossman stated that he would provide an opening statement and then he has three
appellants that would like to give a three minute speech and then we could proceed from
there. Mr. Riddle agreed they would have a full 10 minutes between all of them to begin.
Mr. Gossman provided a six-page document/report (with attachments) to the Civil Service
Board.
Mr. Gossman stated that he was at the meeting today to represent three appellants who
were former employees of the City of Alameda and that they have been program park
coordinators for 10 to 11 years working for the City. In March 2012, they were informed
that the City was planning to eliminate their positions. At that time there were four positions
occupied. They were advised that the Alameda Recreation and Park Department (ARPD)
would be eliminating the Park Program Coordinator to create a new classification of
Recreational Program Specialist and that one of the four would be laid off because there
would be four positions cut down to three.
Mr. Gossman also stated that the resolution was taken to City Council and it was stated
that this was going to save $400,000 for the City by going to this new classification. In
essence, that is a false smoke screen because these employees were already being paid
out of the Athletic Trust Fund and not paid out of the General Fund. The fact that they were
changing to a new position had nothing to do with the $400,000. But, when we went to a
union meeting, a meet and confer, the reason for the new classification was to save
$400,000.
Mr. Gossman continued that prior to the testing, two managers who worked for the City,
approached the employees and stated that they were not going to get the new jobs and
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CivilServiceBoard,2012-06-06,4,"that employees had already been preselected who were going to get the positions. In
essence, we had employees who did not have any fairness or equity in going through the
testing processing. After the oral interviews a manager who sat on the board, came up to
the employee and stated, ""You know what, I was just a pawn. I had no input into the
selection process. It was out of my hands.""
Mr. Gossman concluded that this has been documented in the information provided to the
Board.
Mr. Riddle asked if Mr. Gossman was referring to the letter and there was also something
called an appeal. Mr. Gossman stated that first of all this is an appeal. They have an
appeal. Mr. Riddle asked if this was the initial letter. Mr. Gossman stated yes.
Mr. Gossman stated that right after the examination the employees were told that one of
the examining people had no part of it. Within two days, they were called into the office and
told they were laid off. The employees asked for their test scores. They were told they did
not have test scores and that they just did not pass. So they walked out the door after a
combined 30 years of experience. The employees are very upset and angry because of
the testing process. They all realize that everyone has to take the test and they were
looking for fairness. In this testing process and whole examination, it did not happen in this
case.
The appellants are requesting that the test be vacated, that a new testing process be
completed and that it be completed from outside Human Resources personnel, from
another agency so that the test can be done fairly and correctly.
They were expecting that one person would be laid off and there were three people laid off.
One of the new persons hired was an individual who was a custodian in the Library. In
being objective, how could a custodian who works in the Library have more experience or
training? In fact, he had no training in the parks recreation programs to be selected.
The second issue is that this individual owns a lawn business in the City of Alameda. The
red flag is; how can an employee who works full-time for the City of Alameda and at the
same time have a full-time lawn business while he's supposed to be working for the City of
Alameda. Mr. Gossman feels that is a conflict of interest which is another red herring in
this case. They are requesting than an outside investigation be conducted regarding what
has happened.
Mr. Gossman stated that the bottom line is they are looking for a new test, employees to be
put back whole from where they were, and that the facts and truth come out of what
happened in this testing process.
Trini Blumkin, former ARPD Recreation Program Coordinator, stated that they all have 30
years combined experience. They understood that there was going to be a reorganization
and understood that someone was going to be laid off. They were asking for a fair process.
Page -4-
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CivilServiceBoard,2012-06-06,5,"They found out that there were some people that had some insight already and understood
who was going to get the job and who was not going to get the job. They had their union
representative call Mr. Russo, City Manager, and they asked him to get someone who
would be unbiased and an outside person to read over the applications and supplemental
questions. Mr. Russo agreed and made the announcement to Lisa Goldman, Assistant
City Manager, and the Human Resources Department to make sure that they got an
outside person, with no bias, to look over the applications because they knew something
was going on.
Ms. Blumkin stated that come to find out, you can ask Chris Low, the person who looked
over the applications was a former City employee who worked with them as a group,
worked in the same department, and is friends with the previous ARPD Director, Dale
Lillard. Her name was Anne Kassebaum; she was the one out of millions of people that
they could have chosen to be non-biased. It was someone who knew us and was the one
grading the applications and supplemental questions when we had asked and they were
directed by John Russo, City Manager, to get someone who was non-biased. And, this
person had previously worked for us and was friends with the previous Director. That was
the ultimate of the ultimate to being unfair. We were just asking for fairness, we knew this
was coming, we knew someone was going to lose their job. But, for three of us who had all
that experience to lose their jobs when we were told there would be one was just crushing.
Ms. Blumkin asked the Board to go to an outside organization and perform an outside
investigation, to show what the Human Resources Department, and whoever else was
involved, how unfair the process was.
Andy Wong, former ARPD Recreation Program Coordinator, thanked the Board for hearing
their case. He received his degree from Fresno State and worked in the field for 10 years
full-time, 12 years total. He worked special events and built the teen program from the
ground up. In March 2012, when the job elimination was brought up he understood it.
Being the lowest employee in seniority he sort of anticipated being the first to be let go.
But, he was supposed to have the opportunity for a fair shot and equal opportunity. If you
look at his City supplemental questions, he felt that he was 90 percent qualified for the job.
Mr. Wong also has a Class B license which it says on the supplemental is highly preferable
along with experience in special events and serving at risk youth. He has done a lot of new
programming for the City and ARPD, is a community player, worked with schools and
became a very, very good across the board professional.
On April 19, 2012, he was called into the office and handed a lay-off letter and the Director
said he was not chosen. Mr. Wong asked about his score. It was not given to him, but the
Director told him that he was ranked fourth.
Mr. Wong stated that his wife was devastated knowing that he worked really hard for the
Department. It was a disruption to the family. It was not fair to him to go through an
interview, put his skills down on paper, come in for an interview and the result is someone
who is not even from the recreation background gets hired. The Board would have to look
at some of the other sub-categories on what the person qualifies for. He feels that he was
Page -5-
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CivilServiceBoard,2012-06-06,6,"wrongly laid-off on the basis of not having an equal opportunity through the process.
Mr. Wong thanked the Board for their time and hopes they will make the right decision.
Ms. Marcia Tsang, former ARPD Recreation Program Coordinator in charge of Fee Classes
and Facilities Rentals, agreed with what Ms. Blumkin and Mr. Wong had stated. She highly
recommends that the Board review how they selected current program coordinators and
she believes it was not a fair process after hearing from the supervisor and managers that
they used to work with and what they had been told in the office and how the process was
done.
President Peeler invited Chris Low, Senior Management Analyst, to provide his information.
Mr. Low stated that he was providing information on the recent work force change
implemented in ARPD, the subsequent recruitment and selection process, and personnel
appointments to Recreation Services Specialists.
Part of what has already been presented by Mr. Gossman, Ms. Blumkin, Mr. Wong, and
Ms. Tsang is that yes, on March 2, 2012 the Human Resource Director informed Linda
Justus, ACEA President, advising her of the City's intent to recommend and implement a
reorganization of ARPD which included eliminating four Recreation Program Coordinator
positions, creating a new classification of Recreation Services Specialist and finally
recruiting and appointing three individuals to that new classification. Implementation of the
work force change and filling of the Recreation Services Specialist positions would be the
first steps of reorganizing ARPD toward a model of maximum cost recovery with no effect
on front-line services.
The parties met and conferred, in good faith, regarding the impacts of the reorganization on
April 17, 2012.
The initial information to ACEA was on March 2, 2012. On April 3, 2012, the City Council
approved a work force change in ARPD by amending the ACEA salary schedule to include
the salary range for Recreation Services Specialist. A number of folks who are in
attendance today also attended that Council meeting.
As a result of Council's action, on April 4, 2012 a promotional recruitment was posted. The
Human Resources Department received six applications. Application materials were
scrutinized to make sure that the folks who applied did meet the minimum qualifications for
the Recreation Services Specialist and all were invited to participate in the selection
process, which they did.
The recruitment closed on April 11, 2012 and on April 12, 2012 the applicants supplemental
questionnaire responses were redacted of any personal identifying information and sent to
two external subject matter experts to be evaluated objectively. One of those individuals
was named previously and she is with the East Bay Regional Park District. The second
person who was not identified works for the Hayward Area Recreation District.
Page -6-
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CivilServiceBoard,2012-06-06,7,"The supplemental questionnaire responses were sent out on April 12, 2012 and were
returned on Monday, April 16, 2012 and Tuesday, April 17, 2012. On April 17, 2012 all six
applicants were interviewed by Assistant City Manager Lisa Goldman, Recreation
Supervisor Patrick Russi, and at that time the City of Pinole's Park and Recreation Director
Amy Wooldridge, who is currently the City of Alameda's ARPD Director. The scores from
the supplemental questionnaire and structural interviews were reviewed and combined and
as a result the eligible list was established and certified. On the afternoon of April 17, the
City and ACEA met and discussed in good faith the impacts of this work force change and
on that afternoon signed the agreement regarding the budget reduction and the elimination
of four Recreation Coordinator positions.
On April 18, 2012, Mr. Low contacted Mr. Gossman to discuss a potential staffing situation
that we (the City) were going to be having that coming weekend with regards to Earth Day.
We (the City) agreed to allow incumbent recreation coordinator employees to work leading
up to Earth Day on Friday as well as Earth Day events on April 21. This is an important
point because lay-off letters to some of the Recreation Program Coordinators were going to
be handed out the next day on Thursday, April 19. Mr. Low contacted Mr. Gossman on
April 18 knowing that the request that he was making on behalf of the City for some
employees to continue working on the following Friday and Saturday, perhaps the day
before they were going to get their lay-off notices, was a very sensitive issue. So on that
April 19, 2012, as was talked about, the City did deliver three lay-off letters to three of the
Recreation Program Coordinator employees and also extended three job offer letters to
become Recreation Services Specialists to the three other applicants.
Mr. Low stated that he provided additional information to Mr. Gossman and the Board to
quickly review so the Board has a sense of how things progressed. Looking at the first
memo from Mr. Low to the Board, via the HR Director, on page one toward the bottom it
indicates that on April 23, 1012 a letter addressed to Human Resource (HR) Director and
Civil Service Board Members was received requesting to appeal the Recreation Services
Specialist examination pursuant to Civil Service Rules Article VI, Section VIII, entitled
Appeal of Rejection. Exhibit Il in the packet is the letter that was received by the HR
Director Holly Brock-Cohn. On April 26, 2012 HR Director met with Ms. Blumkin, Ms.
Tsang, Mr. Gossman, and Ms. Justus. Senior Management Analyst Kovacs observed the
meeting. That is when Mr. Gossman presented the document Exhibit III, Civil Service
Appeal. Responses made to questions raised by Mr. Gossman are attached as Exhibit IV.
Mr. Low stated that, in terms of time, we can talk about those questions, read Mr.
Gossman's requests and provide an answer if it is the Board's desire.
Vice President Horikoshi stated that it was agreed that each side would have ten minutes
and asked if the Board should adhere to the time line. President Peeler stated that the
Board will have to review it. Vice President Horikoshi agreed that it needed to be reviewed.
He was asking as to how the Board should proceed.
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CivilServiceBoard,2012-06-06,8,"President Peeler asked if there were any objections to hearing the information, or giving Mr.
Low more time.
Don Peterson, Alameda resident and former member of Local 595 IBEW, stated that he
thinks this process is the same as what went on with the hiring process. They (the City)
make a set of rules and they do not stick to it. They (the City) have people set up to be put
in places and when it gets discombobulated they (the City) do not know what to do. Mr.
Peterson thinks you (the Board) need to make a set of rules and live by them. When you
set up rules for hiring someone you need to use those rules not disregard them.
President Peeler stated that the Board needs to review the information now or later. Vice
President Horikoshi stated that the Board can still review the documentation without having
Mr. Low tell the Board about it.
Mr. Riddle stated that each side will have three minutes again. The appellants will have
three minutes and the City three minutes.
Mr. Gossman stated that the Appellants are looking for justice. You cannot have a
manager going up to people and saying they have already selected them and then 30 or 40
days later give a test and these people have no chance whatsoever. You have all these
different dots out there and when you put it all together and it was a scheme designed to
eliminate these positions so he could hand-pick the employees he wanted to work for the
department. What is important is that Mr. Dale Lillard had made public statements to his
staff prior to the testing of who was going to be selected for the new Recreation Specialist
classification. That is the information that is the facts, that is the evidence and we have
managers who will testify to that. Now the answer from the City is this, ""This statement is
unfounded.""
Mr. Gossman stated how can the City make that statement when they did no investigation.
Then the City says, ""regardless of what Mr. Lillard is alleged to have stated to staff prior to
testing, the testing process was designed by the Human Resources Department with Mr.
Lillard's input, but he had no influence on the evaluation or score."" Mr. Gossman stated all
he (Mr. Lillard) has to do is go to the people who are doing the test and say here are the
people he wants, give them the scores, that is who I want, and that is what happened.
Mr. Gossman stated that they are looking for justice and equality. We have a great city
here. Civil Service is based on merit and not on nepotism and this is what you preach and
is in your Civil Service rules and that is what they are asking for, fairness and equity. They
(the appellants) want a level table.
Mr. Low stated to the Board that it is important to realize that all six applicants for this
promotional opportunity are City employees. Or in this case, were City employees. The
design of the examination process promoted merit in civil service principles and practices.
They (the City) did remove the personal bias and prejudice that is alleged, as the
supplemental questionnaires were evaluated externally from those two other park and
recreation districts. The personal identity of the applicant authors was removed. To say
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CivilServiceBoard,2012-06-06,9,"that Mr. Lillard could call these people and say he wants them to rate certain people down
so they are not given a promotional opportunity, when the evaluators do not even know
who the authors are, it is hard to say.
Mr. Low responded the interviews were also conducted by subject matter experts who with
the exception of one, Mr. Patrick Russi, did not have any intimate knowledge of the
applicants. The interview panelists again were Assistant City Manager Lisa Goldman,
Recreation Supervisor Patrick Russi, and Amy Wooldridge. At this point, the City does not
believe that there is a basis for an appeal of the Recreation Services Specialist recruitment
results or subsequent appointments. All three appellants before the Board applied for the
promotion, participated in the selection process, and all three achieved a rank on the
eligible list.
The City Manager, who is the appointing authority, approved the appointments of the top
three ranking candidates who are considered to be the best qualified based on their relative
performance through the selection process which was how people responded to the
supplemental questions and how they responded to the questions in the structured oral
interview process. All of the applicants answered the same supplemental questions and all
of the applicants answered the same structured oral interview questions. The City
recommends that the Civil Service Board uphold the recruitment and selection process as
well as the subsequent appointments.
Mr. Peterson asked what percentage was based on written and what percentage on the
oral exam. Mr. Low stated that scores were based on 40% supplemental questionnaire and
60% on oral.
Mr. Riddle stated that it is up to the Board to determine if they want questions from the
public to be answered. Mr. Peterson stated that the Board said the public could ask
questions.
President Peeler stated the Board did say they would allow questions.
Don Peterson, Alameda resident and former president of Local 595 IBEW, stated that in the
old days, 20-30 years ago, we used the same process and the reason they used 40% on
the written and 60% on the oral, was to eliminate minorities and applicants they did not
want. They kept the oral as a way of eliminating people that they did not want. The City
can say that their testing is fair but he knows from previous experience as the president of
a local that this was used in the past and it sounds like we do not do that anymore because
it was not fair. The City is using an antiquated system that is not fair so their (the City's)
results to him are moot.
Ms. Blumkin stated that even though the two outside people went through the supplemental
questions, if they were informed by Mr. Lillard who applied for the job even though their
names were not on those applications or supplemental questions, if you were not qualified
you would not be able to answer half of the questions because it asked for specific duties
that you did in a job that we (appellants) were doing. Because it was a promotional job, it
was promotional so it was things that we were doing as a program coordinator already. So
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CivilServiceBoard,2012-06-06,10,"the people that were reading the applications could figure out who they were by not being
able to answer the questions. There were certain people who did not have aquatic
experience or senior experience and you would have to leave it blank because they could
not answer it.
Ms. Blumkin stated that for Mr. Low to state that was unbiased because there were no
names, Dale Lillard informed those people whose those papers were and they could figure
it out themselves. Ms. Blumkin is almost 100% certain that if you gave her the other
person's name from Hayward, they (appellants) would also know who that person is
because the recreation community is very close and all work together. This was an unfair
process, totally unfair by Human Resources and the outgoing ARPD Director Dale Lillard.
He is no longer working here, but if he was brought into this room today you (the Board)
would be totally shocked.
Ed Tsang, Alameda resident, retired from Alameda County Superior Court and father of
appellant Marcia Tsang, asked what is the racial makeup of the new Recreation Services
Specialists and what the racial makeup of Recreation Program Coordinators are. Ms.
Blumkin stated the ones that were hired are all white. The ones laid off were two Asians
and a Hispanic.
Sandi Bertero, Alameda resident and former employee (retired) with the City of Alameda-
currently part-time, stated that she loves working for the City and working in ARPD. She
really feels that this was an unfair process. She worked with the union for many years and
worked to get the union in the City. Most of the time when they have to do budget cuts,
they usually do layoffs and most of the time it has been by seniority. This was not by
seniority. They decided to reorganize the Department which is fine, but she wanted the
Board to know that in the past it had always been by seniority. Because it was a
promotional thing, her personal opinion is that anybody that qualified in the specific area.
She does feel that there is possibly one person that may not have been qualified to even be
considered for the job. Lastly, in all of her 40 work years, and she has interviewed for
many departments and many jobs, she has never in her life interviewed over the phone. If
you wanted a job you had to be at the interview and that was not the case in this
promotional job.
Mr. Wong stated that going back to April 19, 2012, on that afternoon he had to go back to
work for an event, a Teen Job Search Work Shop showing teens how to interview for a job,
etc. He actually had to sit there and act like everything was okay. His heart was in the job
itself and the recreation field and his commitment was to Patrick and the ideal of ""Parks
Make Life Better"" not what one person has done or did not do. Because it was
a
community event, if he did not show up it would not have been professional to let down his
teen staff, the kids, and some of his colleagues of the department and neighboring
departments. When he was at the event a lot of people were shocked that he was not one
of the few selected.
Mr. Wong is asking the Board to please look at the results and questions. His job search
experience from now and up to the layoff had been that he has put in two applications. He
Page -10-
G:Personnel\CSB\All Minutes/201 Minutes/2012-06-06 Special CSB Minutes-Draft",CivilServiceBoard/2012-06-06.pdf
CivilServiceBoard,2012-06-06,11,"sent an application to the City of Novato and he was qualified, but he received a letter that
stated he did not qualify for the job because it was a senior services position. Again there
were a lot of questions that were recreational based. It is a senior service position and he
did not qualify for the job because they found others who met that qualification. He went
through the process at another neighboring city and went through the same process of
answering questions. Their process requires two years of recreation experience and he
has 10 years. Based on their supplemental questions he feels he exceeded their
expectations.
He feels that it is wrong that they (appellants) are in this position. They say it was not
based on merit. Again, they say it is based on percentage but if you look at the questions
and you grade it, he does not know how the other person even moved on to the second
interview. He asked the Board to please look at all the information and consider what is
true and what is not.
President Peeler asked for questions from the Board. Members McHugh and Batchelor
stated they needed to read the material.
President Peeler asked if the Board would like to decide on a timeline and whether to meet
again to make a decision.
Member Malloy asked if deliberations would be in closed session or open session.
President Peeler stated probably closed session due to personnel issues. Mr. Riddle
stated that the Board is not making decisions about individuals at this point. What the
Board needs to decide is did the appellants demonstrate that the test was unfair or that the
merit provisions of the Civil Service Rules have not been complied with. If the Board
decides that is the circumstance, and there is a motion with three votes that reaches that
conclusion based on the evidence, then the next question would be what relief or remedy
the Board would grant. The initial question is, does the Board believe the appellants have
shown that the examination/selection process was unfair and violated the merit principles of
the civil service system.
Mr. Peterson asked how the Board could make a decision that it was fair if they have not
read the materials. Mr. Riddle stated that he is not suggesting that the Board make the
decision tonight. The Board will make the decision whenever they would like to make it.
Mr. Riddle is saying that is the decision that the Board needs to fairly decide.
President Peeler asked if the Board wanted to come up with a timeline to decide to review
all of the materials, and/or make requests for additional information, and have a decision by
a certain date.
Mr. Riddle stated that the issue that he did not respond to was whether to have a closed or
open session meeting. The Board is deciding on whether the particular exam was fair or
unfair. That does not fall within the closed session of the Brown Act. Normally it is a
personnel action that the Board is taking with respect to a particular individual for a closed
session. In this particular situation, the Board is deciding on whether the test was fair or
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CivilServiceBoard,2012-06-06,12,"unfair and may be deciding that the test should be redone.
Member Malloy stated that the Board may decide that the test was not fair with respect to
one, two or three specific individuals and may seek information about those individuals that
may help the Board in making a decision, correct? Mr. Riddle stated that if some of the
information is in written form it may well be confidential. He will look at holding a closed
session as the Board moves forward. The Board can schedule a date for when to hold a
meeting and he can provide advice on whether to do the meeting in an open or closed
session. Normally it is an appointment of an individual, discipline of an individual, or
evaluation of a current employee; those are the types of situations that the Board can
lawfully go into a closed session.
Mr. Riddle stated that the Board will not be making the decision of whether one employee
versus another will get hired. Ultimately that decision is up to the administration. What the
Board will do is determine whether the test was fair and/or whether the test will be redone.
That is what the issue is before the Board. If that happens everyone will presumably take
the test again and there will be new results and selections from that test. This Board will
not be determining which individuals get hired. That is not part of the authority of the Board
in his legal opinion.
Member McHugh stated that she needs to digest the materials and will then have
questions. She feels that there will be people in the room that she would like to question.
She asked if a week would be sufficient. President Peeler stated she is not available in a
week. Mr. Riddle is also unavailable.
Member Horikoshi asked the Board if it is unreasonable to try to read through the material
now. He knows that there is a lot of material. Member Malloy stated that she feels it is
reasonable, but it depends on what time commitment others may have. It is reasonable to
do it and reconvene and ask questions. President Peeler stated she is willing to do that.
Mr. Riddle asked the Board if they would like to take a 20-30 minute recess and reconvene.
Mr. Peterson asked the Board if they really thought that a 20-30 minute recess is a fair time
for a fair perusal all of the information. President Peeler stated the Board needs to read the
information.
Mr. Peterson stated that it could be two weeks; it does not need to be tomorrow. He does
not want to have a rush to judgment. The Board needs to look at all the facts. Needs to
look at who set it up. Why was Dale Lillard setting this up?
President Peeler stated that the Board will take a 20 minute recess and then will
reconvene. The Board may have questions and will reconvene at 6:20 p.m.
Meeting was reconvened at 6:25 p.m.
President Peeler asked the Board if they have any questions.
Page -12-
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CivilServiceBoard,2012-06-06,13,"Member Batchelor asked Mr. Low if these positions were going to do revenue enhancing
through programming and what drove the job descriptions. Mr. Low stated that yes there
are some similarities between the Recreation Program Coordinator and the Recreation
Services Specialist. The primary difference between the two levels is that the Recreation
Service Specialist is going to be a much more responsible position for creating and
evaluating programs so that the programs created are much more cost recovering then
they are today. As indicated in the staff report, ARPD/City is trying to move ARPD towards
a model of maximum cost recovery of which the goal is initially 60% cost recovery. There
are many other recreation and park departments that get a much higher cost recovery,
closer to 90%. In these lean times when the economy and the State are taking away a lot
of our monies we must be much more creative with regard to delivering those recreation
programs that are valued by the citizens on a cost recovery basis.
Member Batchelor asked if there was talk at any time to look at the four candidates and
make it promotional within their department. Mr. Low stated unfortunately Human
Resources is not able to do that. Other Departments have expressed the same desire to
limit the applicant pool to employees within their departments, but the way Human
Resources has received feedback and instruction from the Board, in terms of implementing
the civil service system here, is that whether it be on a promotional or open competitive
basis you want to be as inclusive on a promotional basis to those who have worked here in
a regular position for at least six months to be able to promote. This way you get a variety
of diversity and you are providing people with the equal opportunity to move up through the
organization, whether it is in that particular department or across departments.
Member Malloy stated that it was intimated that interviews were done by phone and asked
Mr. Low if interviews were done by phone. Mr. Low stated yes. There was one candidate
who was physically unable to come to City Hall to interview. This is not the first time that
Human Resources have made reasonable accommodations to allow candidates to
interview, at least initially, over the telephone.
Member Malloy asked if it was due to a medical condition. Mr. Low stated yes.
Member Malloy asked if it was an ongoing condition such that when the person is
performing the job if they were selected that they would need that type of accommodation
in the future. Mr. Low stated that it was his understanding that it was a temporary disability
that Human Resources were accommodating. Malloy asked if it was verified that the
condition existed. Mr. Low stated yes.
Member Malloy asked to be given a bit of understanding of why Assistant City Manager
Goldman was part of the interview process. Is it customary within the City that someone
who might be familiar with the potential candidates would be an interviewer? She
understands that often panels involve subject matter experts and others but she would like
a better understanding of how Ms. Goldman became involved in the process. Mr. Low
stated that Ms. Goldman has a strong operational background in city government. She is
currently the Assistant City Manager and is on the City Management track, but her prior
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CivilServiceBoard,2012-06-06,14,"experience also included operational experience layered onto her own expertise on cost
recovery models, Human Resources felt that she could be a very objective panel member.
Member Malloy asked if others on the interview panel were also involved in developing the
supplemental questions. Mr. Low stated no.
Member Malloy stated that she assumes that there was not, what she would call, a full
blown independent investigation yet. She asked for an explanation of how Human
Resources gathered the information to answer the questions. Mr. Low stated that having
been involved from the inception/design of the recruitment he was able to provide the City's
logic and reasoning to address the appellants questions.
Member Malloy asked if Mr. Wong is appealing or not appealing. The letter submitted only
had two names, yet he spoke tonight, are there three individuals or two individuals? Mr.
Low stated that he also has that question. Mr. Wong, as far as Mr. Low knows, was not
included in the initial letter sent by Ms. Blumkin and Ms. Tsang. Nor did he attend the April
26, 2012 meeting between Human Resources staff, two other appellants, and union
representative. For him (Mr. Wong) to now be included in the appeal, that is a question
that Mr. Low also has. Mr. Riddle stated that in the event that the Board choses to vacate
the exam, whether he is a party or not, presumably he (Mr. Wong) would be able to retake
the exam like everyone else. Mr. Gossman stated that when the process started it was Ms.
Blumkin and Ms. Tsang. Once they put their heads together they felt something was wrong
and wanted to talk to other applicants regarding their input and feelings was when Mr.
Wong was contacted. It took a month for him to get involved once they made their appeal.
This process needs to be fair to all those that applied for this test and that is their (Union's)
position.
Member Malloy asked if she should believe that it is not Human Resource's perception that
the applicants are claiming that race is a factor in the ultimate decisions. Should she
perceive that Human Resources has not looked at this appeal from this perspective. Mr.
Low stated that is right.
Member Malloy asked why the recruitment was only a week. Mr. Low stated that since the
beginning of March the union was put on notice that this work force change was being
recommended. The actual item went to Council on April 2, 2012. We knew that we had at
least four viable candidates working in ARPD, plus one former ARPD worker who had been
laid off and had application rights. Given that there were five potential candidates and the
staff report that went to Council on April 2, 2012 had indicated that we needed to start
making this organizational change and have folks in place as Recreation Services
Specialists in the following six weeks the process was fast tracked.
Member Malloy asked how the subject matter experts were identified who reviewed the
applications when they were redacted. Is that the standard way that it is done, that the
applications are redacted and given to someone to rank and review the supplemental
questions. Mr. Low stated that in this case, yes. Human Resources redacted the identity
of the applicant authors because he knows from his experience that the recreation
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CivilServiceBoard,2012-06-06,15,"community is small. Similarly the Human Resources field is small. We know people all
over. With regard to redacting that personal information, we tried to continue to design a
process that would be fair and equitable. Regarding the search for evaluators, we went to
a number of different recreation and park districts searching for a high enough level
individual in those districts who would adequately be qualified to evaluate the responses.
Given the tight time frame the two individuals were available. HR Director Brock-Cohn
stated that anytime that she has done a recruitment that is sent out the names are always
redacted and that is a very common practice especially for public safety positions.
Ms. Blumkin stated that it was kind of ironic how both of them were former City of Alameda
employees and have worked with us (appellants). It is kind of ironic that our little small
community could find two people that have worked for us.
Vice President Horikoshi asked, in terms of the other two candidates who were not working
in that department, he is presuming that Human Resources reviewed their applications and
made sure they met the minimum qualifications before forwarding them to be reviewed
from the outside reviewers. Mr. Low stated yes.
Vice President Horikoshi stated that it looks like the outside reviewers, after reviewing the
applications, believed that they met at least the minimum qualifications and were
competitive in the process, is that correct. Mr. Low stated yes.
Vice President Horikoshi is also assuming that the interviewers that interviewed the
applicants based on the answers the applicants gave, also believed that they at least met
the minimum qualifications. He is asking these questions because there seems to be some
question about how other city employees, who seemingly may not have that kind of
relevant experience, how they could have prevailed in the process.
Member Malloy asked if the questions asked of all the applicants were the same. Mr. Low
stated yes.
Member McHugh asked Mr. Gossman about the issue of the notification that there would
be one layoff and there were three and asked if that is part of the issue or not? Mr.
Gossman stated that when we met we were under the perception that there would be one
layoff. The people that were the four players were going to be taking the test. This was the
same perception given to the four coordinators at their meeting on March 1, 2012 with Mr.
Dale Lillard. That was the perception that started this whole ball rolling. As time went on it
expanded in letting more people who were allowed to take the test, etc.
Member McHugh stated but it is not part of the remedy that the appellants are seeking. Mr.
Gossman stated there are a lot of directions to go. You could vacate the test and take a
new test. Do we really need the specialist position; do we need three of them? There are
different directions to go. We had four very experienced employees with over 30 years'
experience. They already work with contractors, citizens, organizations with building
experience. All they were going to do was train to increase cost recovery from 60% to
90%. All they needed to do was call or get a plan together. Instead they said you are out
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CivilServiceBoard,2012-06-06,16,"the door and are using this ruse. These people who were rehired they do not know what
the models are and have not been doing those models. They (Recreation Services
Specialists) are running around saying what do we do now, what programs do we use?
Member Malloy asked if the weighted average concept of using 60% interviews and 40%
supplemental questions is standard. Or, was it decided by the department what ratio to use
and how did we (the City) get there? Mr. Low stated that the practice is that Human
Resources tries to go to the essential job duties, knowledge, skills, abilities and tries to use
those as the anchors within a supplemental questionnaire and the relative weighing of
someone to prepare written responses to the questions, also using the same essential job
duties, knowledge, skills, abilities to give the weighing to the interviews. Human Resources
felt that they would put the weighing at 60% interviews and 40% supplemental questions.
Member Malloy stated that it ranges from 50-50 to 60-40 as the range. Mr. Low stated yes.
Member Malloy stated HR chose the 60-40. Mr. Low stated yes.
Mr. Peterson asked if they (public) were going to be able to ask a question. President
Peeler stated not at this time Mr. Peterson stated two of the people that were hired did
not meet the basic qualifications. One of them did not have a degree in recreation and one
did not have any degree. So they should not have even been allowed to take the test. This
whole thing is a charade. If you hire two people who were not qualified to take the test how
can you base anything
President Peeler stated the Board will look into all of that.
Mr. Peterson stated as long as the Board knows the facts because they (HR/City) are not
giving them (Board) all the information.
Mr. Riddle stated that he wanted to clarify what issues are on appeal before the Board and
what issues are not before the Board. There has already been a determination made by
the Council, before it came to this Board, to create this new classification and the reasons
why that was done. That is water under the bridge at this point. It was a decision that was
already made. There was a decision to layoff some employees and that issue is also not
before this Board. The issue before this Board is whether the exam that was given to make
appointments to the new classification was fair or not fair or violated the Civil Service Rules.
A member of the public asked if the Board will ask for the applicants' actual positions and
what they filled out on their applications to see if they were qualified. President Peeler
stated that is something the Board will determine after they look at all of the information.
City Attorney Kern stated that if it would assist the Board the City Attorney's Office would
be willing to, at the Board's direction, hire an independent person to investigate factual
issues, interview people involved, and how the testing went and come back to the Board
with that report, if it would be helpful. While the Board looks at documents and asks
questions, if the Board would like to direct that the City Attorney's office do the investigation
Ms. Kern would be happy to do that.
Mr. Peterson asked if she was directing the Board to only look at the test and not people
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CivilServiceBoard,2012-06-06,17,"who were qualified to take the test. Or, would all of that be involved. City Attorney Kern
stated that what Mr. Riddle was trying to explain is that the City Council as the legislative
body decided to do this reclassification and restructuring. Then there is a testing process
and what is being appealed is whether this testing process was set up fairly and
administered fairly.
Mr. Peterson stated that it could not be fair if two people did not qualify to take the test.
City Attorney Kern stated that is part of the administration but the idea is not for this Board
to go through and look at all of the applications and decide who they would have chosen.
Mr. Peterson stated that he is not saying that, he is saying that two of them should not have
been allowed to take the test because they did not have the qualifications. City Attorney
Kern stated she hears what Mr. Peterson is saying so they can look at
Mr.
Peterson stated that is a fact
City Attorney Kern stated apparently there was a Human Resources review, there was a
supplemental question review, and the oral review and through all of those they apparently
determined that the people met the minimum qualifications. Mr. Peterson stated apparently
someone did not do their job. Apparently does not cut it.
City Attorney Kern stated she does not have the applications in front of her. President
Peeler stated sir, (Mr. Peterson), the Board is not arguing whether he is right or wrong.
If
the Board decides to investigate all of that would be included and asked Mr. Peterson to let
the Board continue.
Mr. Tsang asked who would do the investigation. City Attorney Kern stated the City
Attorney's Office would hire a third party, someone from the outside. Mr. Tsang asked if
they (City Attorney) would be paying them. Ms. Kern stated yes.
Ms. Blumkin stated that they heard the first time was going to be a fair process. You were
going to go outside and that did not happen, so how can we trust that they will not do it
again.
City Attorney Kern stated that it is up to the Board. She is the City Attorney with the City
Attorney's Office and we
Ms. Blumkin stated she is trying to save their jobs.
City Attorney Kern stated she was not trying to save anybody's job. The City Attorney's
Office would be willing, because they have attorney client privilege, be willing to hire
someone outside who would, independently of any direction from her office, go and talk to
the people and come back and report to the Board on how the process went forward. It is
not up to the public group to decide, it is up to the Civil Service Board to decide.
Mr. Peterson stated that they need to tell the Board what they think. City Attorney Kern
stated they can tell the Board what they think but let's let one person speak at a time.
City Attorney Kern stated that if the Board would find this useful she is willing to do it. The
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CivilServiceBoard,2012-06-06,18,"Board does not have the authority to direct anybody at the City and does not have any
funds. If the Board does not feel that they will get a fair analysis then do not take her up on
her offer and she will save her funds for something else.
Mr. Peterson stated that he thinks at City Attorney Kern's direction, is she going to direct
them to look at things that may make their (the City's) case weaker. That is his point. City
Attorney Kern stated that she would ask the Board to direct what they want done. But Mr.
Peterson needs to understand that their (the Board's) lawyer is going to help keep them
contained into what is in their purview and it is not going to be who gets the job and who
does not get the job. It is going to be if the process was fair and if the process is found to
not have been fair, then what they (Board) have the authority to do is vacate the whole
thing and start all over again.
Mr. Peterson asked a hypothetical, if the Board finds that two of the people do not have the
qualifications to be considered for the job, would that be enough to say it was not fair. Mr.
Riddle stated that hypotheticals are really not what the Board should be doing at this point.
The Board ought to be making a decision about whether they have the information they
need and what process is needed to go forward.
President Peeler stated the Board feels they need more time and discussed when they
would like to next meet. Mr. Riddle stated that the Board needs to meet again to determine
the steps needed to be going forward after they read all the material.
HR Director Brock-Cohn stated that the next regularly scheduled Civil Service Board
meeting is Wednesday, July 11, 2012.
Mr. Riddle stated that if the Board would like to take up the City Attorney's offer of an
investigation that could be taken up at this time also.
Member McHugh stated that the Board needs to take time to look at material and that the
City Attorney's offer to do an investigation is very appealing to her. Again, once the
material has been looked at there may be more specific questions.
Mr. Riddle stated that if the Board decides they want an investigator and have questions to
be addressed, the Board could send those questions to Mr. Riddle and he would forward
them to the investigator.
Member Malloy stated that in her experience an investigation can take a while to set up and
she is not sure that a week would be a reasonable limit to put upon the Board to send
questions. However time is of the essence, we are talking about individuals lives who are
unemployed and living in limbo.
Mr. Riddle stated that if the next meeting is on July 11 that is about a month to have the
investigation and get the questions out.
President Peeler stated we should have a deadline to get the questions together.
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CivilServiceBoard,2012-06-06,19,"President Peeler asked if the Board will have any say on whom the City Attorney hires or
approval of who the City Attorney hires. City Attorney Kern stated the Board could give her
recommendations; it may take longer, or try and solicit from others. Ms. Kern wants to
make sure that it is an independent person.
Member Malloy stated that the Board could make a recommendation that the independent
investigator be from the list of the California Association of Work Place Investigators. That
could be part of the motion. City Attorney Kern asked Member Malloy to provide her with
the contact.
Member Malloy made a motion that the Civil Service Board instruct/request that the
City Attorney's Office engage an attorney from the list of members of the California
Association of Work Place Investigators and conduct an investigation into the
examination process, providing a response as soon as possible allowing the Board
to provide questions to that body on or before June 18, 2012. Member McHugh
seconded the motion which passed by a 5-0 votes.
4.
ADJOURNMENT: 7:02 p.m.
Holly B.Col
Holly Brock-Cohn
Human Resources Director &
Executive Secretary to the Civil Service Board
The agenda for this meeting was posted in accordance with the Brown Act.
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CivilServiceBoard,2012-07-11,1,"CITY
OF
Draft
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 11, 2012
1.
The meeting was called to order at 5:03 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL:
PRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,
Linda McHugh, Marguerite Malloy (late), and Executive Secretary Holly Brock-Cohn.
ABSENT: Senior Management Analysts Jill Kovacs and Chris Low
STAFF PRESENT: City Attorney Janet Kern (for Item 5.B)
3.
MINUTES:
President Peeler questioned, on page 5 of the minutes, where HR Director Brock stated there is no
annual training, but in the Sunshine Ordinance on page 29 (#293.5) states that the training will be held
annually. HR Director Brock-Cohn will research and clarify.
The minutes of the regular meeting of April 18, 2012 were presented for Board approval. Vice
President Horikoshi moved that the minutes be accepted; Member Batchelor seconded the motion
which passed by a 4-0 vote.
The minutes of the special meeting of June 6, 2012 were presented for Board approval. Vice President
Horikoshi moved that the minutes be accepted; Member McHugh seconded the motion which passed
by a 4-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR JULY
11, 2012
4-A.ELIGIBLE LIST ESTABLISHED
None.
4-B.ELIGIBLE LIST EXTENDED
None.
4-C. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED
None",CivilServiceBoard/2012-07-11.pdf
CivilServiceBoard,2012-07-11,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of July 11, 2012
Draft
4-D.
LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
City Planner (New Class)
Deputy City Clerk (Redline)
Senior Fire Code Compliance Officer (New Class)
Supervising Librarian (Redline)
Member Malloy asked that the City Planner Classification be removed from the Consent Calendar for further
clarification and asked for the history of the new classification for the City Planner.
HR Director Brock-Cohn stated that this was a new classification approved by Council for the new budget.
Council approved work force changes and that was the purpose of the new classification. There have been a
lot of elimination and readjusting of positions. This was a new classification requested to help them better
manage the functions of the Community Development Department.
Member Malloy stated she wanted to get a sense of what people, who work for the city, would be potential
candidates. Brock Cohn stated that she would have to go back and check. She believes that anybody who is
currently a planner would be eligible, or most likely would qualify. But, she needs to confirm and get back to
the Board.
Vice President Horikoshi asked in which department that the position was located. HR Director Brock-Cohn
stated it is still part of Community Development.
Member Malloy clarified that the position was not in the zoning area. HR Director Brock-Cohn stated that it is
in the Community Development Department. The department has had a number of changes and has
eliminated some positions. Also, there were some higher level positions that were eliminated. The City
Planner position is actually a lower level which saves them money.
Member Malloy stated that it states it is administration and management of all city planning, so it makes her
think that it is being done in a variety of locations and this is an attempt to centralize. Ms. Malloy is wondering
if the function is actually happening elsewhere and what happens to those other functions, or are all those
functions themselves being reclassified? This is all city planning and that is a very big envelop to put all
planning in. HR Director Brock-Cohn stated that she will confirm, but the idea is that because they have had
multiple positions and eliminated some, that is why they combined what other functions had done into one
position.
Member Malloy stated that it seems to her that on some level when City Council approves new classifications,
the Civil Service Board approves them and then it hits later on how it effects other departments.
President Peeler asked if the Board would like to entertain a motion to approve. Member Malloy asked
that the City Planner Classification be removed from the Consent Calendar for further clarification and
moved to approve the other Classification Specifications. Member McHugh seconded the motion
which carried by a 5-0 vote.
Member McHugh stated that it would seem to her that it is incumbent on the Board to enforce the civil service
rules. When City Council is thinking about a change like this it would make sense for the Board to look at the
positions and consider them against the civil service rules before they (Council) go ahead and vote money and
decide to lay people off, etc. to make sure we are consistent with the rules before there is a City Council
decision. Is there a reason that we do not do it that way? HR Director Brock-Cohn stated that she is not sure
she has the answer other than that has been the prior practice. She would need to look at what the Board
G:\Personnel\CSB\Al Minutes/201 Minutes/2012-07-11 CSB Minutes-DRAFT.doc",CivilServiceBoard/2012-07-11.pdf
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Page 3
Civil Service Board Minutes
Regular Meeting of July 11, 2012
Draft
handles versus what the Council handles. Generally, any new positions are created, authorized, along with
funding by the City Council. That is not under the Civil Service Board's purview. HR Director Brock-Cohn will
need to research and confirm.
Member McHugh stated that makes sense when it is a completely new position, but when they are sort of
getting rid of positions and replacing them with others it does not feel like the same situation.
Member Malloy asked how the Board knows that they are new to the City. We (Board) are trying to get more
information on the two roles. We appreciate that they create the positions and decide that it is needed and
then it is the Civil Service Board's role to make sure that within the civil service rules interests are protected.
Member McHugh stated the Board wants to be consistent and in compliance with the rules. HR Director
Brock-Cohn will do more research and bring a response back to the Board at their next meeting.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of March 1, 2012 through May 31, 2012.
Civil Service Board reviewed the Activity Report for March 1, 2012 through May 31, 2012.
Member Malloy asked for clarification on the Separations. HR Director Brock-Cohn stated that the Separations
were resignations. The separation from AMP was to go to another job and for the Library it was for personal
reasons.
President Peeler asked for a motion to approve the Activity Report. Member McHugh so moved;
Member Malloy seconded the motion which carried by a 5-0 vote.
5-B. Scheduling Special Meeting to Receive Results of the Investigation Regarding Recreation
Services Specialist Examination.
President Peeler asked for an update on the investigation. HR Director Brock-Cohn stated that the investigator
has
started the investigation and expects to be done in early August. A special meeting needs to be scheduled
to hear the results.
Discussion of possible dates for the special meeting was discussed. City Attorney Kern was present for
discussion.
It
was the Civil Service Board's consensus that August 28, 2012 would be the special meeting date. Meeting
will begin at 5:00 p.m.
City
Attorney Kern stated that Karen Kramer is the investigator from California Association of Work Place
Investigators. She has been working with Randy Riddle, outside counsel for the Board, and they have worked
through the questions from the Civil Service Board. Ms. Kramer has already completed quite a bit of the
interviewing of individuals. It is anticipated that the report will be done by August 15. This will help us meet the
seven day review period (per Sunshine Ordinance) before the meeting.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Mr. Gossman, Union representative for Operating Engineers Local 3 for Alameda City Employee Association,
expressed their appreciation to the Civil Service Board for going forward with the investigation.
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Page 4
Civil Service Board Minutes
Regular Meeting of July 11, 2012
Draft
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Peeler asked that the next regular Civil Service Board meeting to be held on Wednesday, October 3,
2012 be rescheduled due to a prior commitment. The Board agreed to move the meeting to Wednesday,
October 10, 2012.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
None.
9.
ADJOURNMENT
President Peeler asked for a motion to adjourn the meeting at 5:25 p.m. Member McHugh so moved; Vice
President Horikoshi seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Holly Brock-Cohn
Human Resources Director and
Executive Secretary to the Civil Service Board
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CivilServiceBoard,2012-08-08,1,"MINUTES OF THE SPECIAL CIVIL SERVICE BOARD MEETING
WEDNESDAY - - AUGUST 8, 2012 - - 5:00 P.M.
1.
CALL TO ORDER: 5:03 p.m.
2.
ROLL CALL:
Present:
President Avonnet Peeler, Vice President Peter Horikoshi, Member
Linda McHugh, Executive Secretary Holly Brock-Cohn and Michael
Robles-Wong (Former Civil Service Board President).
ABSENT:
Members Dean Batchelor and Marguerite Malloy.
Staff:
Assistant City Attorney Stephanie Sierra, Senior Management
Analysts Jill Kovacs, Emily Hung, Chris Low and Administrative
Technician Sharlene Jackson.
3.
AGENDA ITEM:
A. A Special Training Session Meeting has been called for the Civil Service
Board.
Assistant City Attorney Il Sierra began the meeting stating that a special meeting was
called to clarify and discuss the roles and responsibilities of various Boards and
Commissions. There have been questions regarding the parameters of the Civil Service
Board and the appropriate role of a Board Member under the Civil Service system.
Assistant City Attorney II Sierra distributed materials (Civil Service Rules, City Charter and
Civil Service Board Ordinance 3011). Ms. Sierra stated that the Civil Service System came
about when President Garfield was assassinated by somebody who was angry because
they could not acquire employment. In turn the Vice President at that time, who became
President Arthur, put the Civil Service System in place by creating the merit system.
The role of the Civil Service Board is to ensure a fair process and to safeguard the merit
system. The Charter and the Ordinances are to support the Board in safeguarding the
Civil Service Board Rules within the City of Alameda.
City Charter Article 13 states that each Board member is responsible to the City Council for
establishing, reviewing the policies of the Civil Service System and making
recommendations. Each member is part of a Policy body, just as much as the City Council
and the Mayor who direct policy and direct the City Manager to administer those policies.
Each member's job is to make sure the system is fair and when a member has
recommendations on policy, they are to be directed to the Human Resources Director who
administers those policies. A parallel can also be drawn between the City Manager and",CivilServiceBoard/2012-08-08.pdf
CivilServiceBoard,2012-08-08,2,"D
City Council.
City Charter Article 7, the City Manager's role, explains that just like the Human Resources
Director's role is to administer and execute policies and undertakings formulated by the
CSB, the City Manager administers and executes policies formulated by the City Council.
The City Manager's job is to also appoint, discipline and remove officers and employees of
the City and she/he is the sole person responsible for appointing people through the Civil
Service System who will carry out those duties.
City Charter Article 13 states that the Civil Service System shall be established by
ordinance. There are two ordinances that discuss the Civil Service System (Ordinance
3011 and Ordinance 2130) where the purpose and responsibilities of the Board are
outlined. Ordinance 3011, talks about the role of Human Resources staff and the Human
Resources Director within Section 6 and 7. The responsibilities listed within Section 7 are
the job of the Human Resources Department: Preparation of the classification plan,
reclassification, class specification, review of employment standards and qualifications.
The Board's job is to ensure that the Civil Service system is a good and fair system. The
Board has the power to look at those rules and look at those policies and make sure that
nothing is going amiss. For example, if a classification is so narrowly written, you as a
Board member can say ""no, you can't do that. That is too specific."" The Board's job is to
ensure that it is a fair system and is broadly tailored to attract quality applicants that will fit
the needs of the job.
City Council's role, according to the Charter is to establish and abolish offices and positions
of employment and fix compensation. In terms of how many people are allotted to a certain
department that is the City Council's job. According to Ordinance 2130, the purpose and
objective of the Civil Service Rules is to set forth procedures which insure a fair and
equitable system of personnel management in City government and to define the privileges,
obligations, rights and restrictions which are equally imposed upon all Civil Service
employees within the City of Alameda. Also, to ensure fair employment practices and that
the City of Alameda is an Equal Opportunity employer.
Assistant City Attorney II Sierra stated that she is at the meeting to answer the Board's
questions and introduced former Civil Service Board President, Michael Robles-Wong.
Former President Robles-Wong explained that the main issue for Council and Boards is
that they are a policy making body. The City has staff to implement the policy. The Civil
Service Board has the power to create policies and the City Attorney is there to assist the
Board in doing so.
Mr. Robles-Wong stated that he was at the meeting to talk about certain issues that he had
to deal with that may apply to the Board's current circumstances. During his 33 years of
public service (City of Berkeley, BART, AC Transit, and Hayward Area Recreation District)
three quarters of the time he was involved in civil service board responsibilities. The main
staff duties and hiring responsibilities are separate from the duties of the Civil Service
Board as hearing officers. The Board should not write or evaluate written examinations or
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CivilServiceBoard,2012-08-08,3,"for the employee involved and staff. The Board should do their job as narrowly and
correctly as they can and not undertake responsibilities of the experts at hand, (e.g.,
bargaining unit representatives, lawyers, or City Council). Page 14 of Section 7-3, refers to
the section where a Board member may be eliminated from their position should they
undertake the responsibilities outside of their scope.
President Peeler stated that during her commission term in Berkeley, the Board was given
a choice to either hear the case themselves or have the case be heard by an attorney, but
with the City of Alameda the Board has an attorney as an advisor. What is the attorney
there for and what is his/her role?
Assistant City Attorney Il Sierra stated that the Board may be faced with questions of
evidence; the Board is not a governing body of administrative procedures; the Board is free
to accept any form of evidence presented. If someone presents the Board with hearsay,
they can hear it if they wish. The City Attorney's job is to ensure that the Board takes
action according to their limited roles and responsibilities of hearing and weighing all
information. Another responsibility of the Board's advisor is to ensure that all confidential
matters that need not be discussed with the Board in a public forum be immediately
stopped. Ms. Sierra stated that she is the advisor assigned to assist the Civil Service
Board, as she is the advisor to Human Resource along with City Attorney Janet Kern who
will also be assisting the Board at times.
Human Resources Director Brock-Cohn stated that an outside counsel has been appointed
as City Attorney Kern was advising the City and they needed someone different to be
advising the Board.
Assistant City Attorney II Sierra stated that the Board should make sure that a fair process
is conducted and once that is done, the Board has done its job. The Board's job is to direct
policy, it is staff's purview to carry out that policy.
Mr. Robles-Wong stated that a responsibility that the Board has is to make
recommendations to change the rules. The Board applies the rules and ensures that they
are in compliance. If the Board feels that there are any changes that need to be made to
the Rules, then the Board should/can make a recommendation to change the Rules. During
Mr. Robles-Wong's term on the Board, there were only two rules that were changed
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following proper procedure of recommending changes to the City Council.
Human Resources Director Brock-Cohn stated that she hoped the meeting session was
helpful to the Board. Board Member Malloy had questions during the last meeting, and it is
unfortunate that Board member Malloy was not there to take advantage of this training
session. One of Ms. Malloy's concerns was to have the Board meet with Council prior to
the meeting regarding reviewing the position listings presented. Human Resources
Director Brock-Cohn clarified that things of this matter should go to Council first as it is
under their purview and responsibilities to handle and manage positions/classifications
issued, expired or extended. The Board is allowed to look at the job specs, and the
positions are to be presented to Council just to ensure that nothing violates the rules, and
not to make recommendations on the subject matter at hand.
Vice President Horikoshi asked about Board communications, specifically written
communication between Board Members and staff. For example, scheduling of meetings
and who is available. It is his understanding that Board Members are not to ""reply to all""
with other Board Members within a media of communication, whatever that may be.
Assistant City Attorney Il Sierra stated that the Board is not allowed to conduct chain
meetings without notifying the public, as this will be a direct violation of the Brown Act. A
staff member is allowed to communicate with each Board member to coordinate his/her
attendance to a meeting. Questions regarding meeting notes and agendas or concerns
should not be communicated through email or with staff members as this is a violation of
the Brown Act, falling under being categorized as a chain meeting.
President Peeler called to adjourn the meeting. She moved to ask Board members,
Horikoshi and McHugh if there are any objections to adjourn, no objections are
made. All Board members seconded the motion which passed by a 3-0 vote.
4.
ADJOURNMENT: 5:57 p.m.
Holly Brock-Cohn
Human Resources Director &
Executive Secretary to the Civil Service Board
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CivilServiceBoard,2012-08-28,1,"MINUTES OF THE SPECIAL CIVIL SERVICE BOARD MEETING
WEDNESDAY - - AUGUST 28, 2012 - - 5:00 P.M.
1.
CALL TO ORDER: 5:00 p.m.
2.
ROLL CALL:
Present:
President Avonnet Peeler, Vice President Peter Horikoshi, Members
Dean Batchelor, Linda McHugh, Marguerite Malloy, Executive
Secretary Holly Brock-Cohn and Randy Riddle (outside counsel for
the Board).
Staff:
City Attorney Janet Kern, Assistant City Attorney II Stephanie Sierra,
Senior Management Analysts Jill Kovacs and Chris Low, and HR
Administrative Technician Sharlene Jackson.
Appellants:
Dave Gossman, Business Union Representative for Operating
Engineers Local 3 for Alameda City Employee Association (ACEA)
Trini Blumkin, former Alameda Recreation & Park Department (ARPD)
Recreation Program Coordinator
Marcia Tsang, former ARPD Recreation Program Coordinator
Andy Wong, former ARPD Recreation Program Coordinator
Investigator: Karen Kramer, Esq., Kramer-Weise Business Management
Consultants
3.
AGENDA ITEM:
A.
A Special Meeting has been called for the Civil Service Board Members to
Discuss, Consider, and Act on the Following:
1. Results of the Personnel Investigation - City of Alameda Recreation
Services Specialist Recruitment dated August 13, 2012 conducted by
Karen Kramer, Esq.
President Peeler stated that Ms. Karen Kramer, Esq. will be given ten- minutes to present
her findings of the investigation and then Board members will have an opportunity to ask
questions. Then the Appellant's will have ten-minutes to speak and the public with be able
to make comments. Comments from the public will be allowed three minutes per speaker.
President Peeler invited Ms. Kramer to present her report to the Board. Ms. Kramer stated
that she had been asked to conduct the fact-finding investigation for the Recreation
Services Specialist Recruitment and she had concluded her investigation on August 13,
2012. The scope of the investigation was two-fold: 1) Involved the allegations of possible",CivilServiceBoard/2012-08-28.pdf
CivilServiceBoard,2012-08-28,2,"Street
racial discrimination by the three minority Appellants; and 2) Involved the fairness of the
recruitment process. As stated in the report, there is no evidence suggesting that racial
discrimination played a role in the recruitment or selection process. Ms. Kramer stated that
the Appellants do agree on this finding.
Ms. Kramer also stated that as far as the fairness of the recruitment process is concerned,
whether Dale Lillard, then ARPD Director, had a predisposed plan to have his candidates
selected, or that he in any way influenced the outcome of the recruitment there was no
evidence indicating that the selection process was conducted in a biased or unfair manner.
The facts that were presented to Ms. Kramer did not corroborate with any of the
allegations.
Ms. Kramer found that there were three parts to the recruitment process. The first part was
a written application in which all of the minimum qualifications were met by all of the
applicants and to which the Appellants did not object.
There were two issues that were raised; 1) one applicant not having a degree and; 2)
another applicant not having enough number of years of experience required. Both
allegations were also not corroborated and unsubstantiated.
The second part of the recruitment process involved the supplemental questions. During
the interviews, Appellants did acknowledge that there were no objections to the
supplemental questions. These questions were prepared by Chris Low, HR Management
Analyst. The questions were reviewed by Mr. Lillard, but no changes were made to the
questions prepared by Mr. Low. Completed supplemental questions were reviewed by
subject matter experts who were recommended by Mr. Lillard. Neither of the subject matter
experts communicated with Mr. Lillard regarding the questions. There was no indication
that he in any way had impacted the evaluation of the responses to the questions. There
was no evidence that the subject matter experts were in any way impacted in their
evaluation of the responses and there was no evidence the subject matter experts were
biased to the applicants.
The third part of the process involved an oral interview panel. For the most part, none of
the Appellants objected to the members of the interview panel. Two of the Appellants were
concerned about the involvement of Ms. Lisa Goldman, City of Alameda Assistant City
Manager, since she is or was Mr. Lillard's immediate supervisor. The panel members were
chosen by the City Manager and there is no evidence that shows any bias against any of
the applicants. The questions that were asked of the applicants during the oral interview
were created by Mr. Low and Ms. Goldman. Mr. Lillard was not involved in the creation of
those questions. There is no evidence that the questions were leaked prior to the
interviews.
There was a concern raised by the Appellants that one of the applicants was interviewed
by telephone, and a legitimate explanation for that has been provided.
There was concern about corroboration about the rating process which was found to be
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CivilServiceBoard,2012-08-28,3,"to
without merit.
Another issue raised was the weighing of the interview and supplemental questions. The
ranking would not have changed whether or not it was 40-60 or 50-50. The top three
applicants were selected based upon the scoring conducted by Chris Low. None of the
applicants objected. Also, there was no indication that Chris Low was biased in the
selection of candidates.
There were several comments attributed to Dale Lillard, where one of the Appellants
believes that there was bias in the recruitment process, that the selection of applicants was
a ""done deal,"" these comments were not corroborated. Recreation Supervisor Patrick
Russi denied making comments attributed to him about being a pawn in the process.
Based on her investigation Ms. Kramer concluded that the recruitment was a fair process,
Mr. Lillard's involvement was very limited, and did not impact the final outcome of the
recruitment.
President Peeler thanked Ms. Kramer and asked Board Members for any questions.
Member Malloy stated that Ms. Kramer had mentioned on a number of occasions that
information was not corroborated. Ms. Kramer believed the person that comments had
been made. Ms. Kramer further explained that she did not feel that anyone was
intentionally deceitful. She thinks that it was more of a perception issue.
President Peeler invited the Appellants an opportunity to address the report presented.
Dave Gossman, Business Union Representative for Operating Engineers Local 3 for
Alameda City Employee Association (ACEA), stated that he is representing not only the
Appellants but all union members applying to the City of Alameda. He did find that the
investigation was thorough and complete and stated that there were facts brought up in the
report that the Appellants were not aware of and that there were also facts which show that
the examination should be overturned. Mr. Gossman provided the Board with a report
containing comments regarding the results of the investigation and acknowledged the
findings that there was no issue of discrimination of race, creed, or marriage.
Mr. Gossman stated that their first issue was a preselection issue prior to the investigation
and examination even taking place. He further stated that not only did the applicants know
that Mr. Lillard had a predisposed plan; but that Chris Low also knew that there were
rumors of a predisposition and who the applicants were. Mr. Gossman stated that upon
confronting John Russo, City Manager, Mr. Russo stated that he already knew what was
happening and that he would take care of it.
The second issue was the selection of the test evaluators. Whether there was any
communication between Mr. Lillard and the test evaluators, Mr. Gossman expressed that
Mr. Lillard knew who the test evaluators were due to a previous employment.
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CivilServiceBoard,2012-08-28,4,"the
Mr. Gossman stated that Mr. Lillard had called Ms. Kassebaum and asked her to review
written responses to the supplemental questions. Mr. Lillard also told Ms. Kassebaum that
the City would likely keep 3-5 employees. Ms. Kassebaum assumed Ms. Bailey was one of
the candidates since she was previously informed by Mr. Russi that Ms. Bailey's position
would likely be eliminated. Mr. Gossman stated that there was indeed communication
between Mr. Lillard and Ms. Kassebaum as indicated in page 12 of the investigative report.
Mr. Gossman stated that the third issue was that there was no notice to applicants on how
the grading process would be conducted. The candidates did not know that the
supplemental examination was to be weighed and how much the oral examination would be
weighed or that it was unknown. Mr. Gossman continued to compare the bulletins
published by the Human Resources Department pointing out the weighing of the
examination for the Senior Civil Engineer is clear and that the interview weighed as 100%
versus the bulletin for the Recreation Services Specialist. Typically, jurisdictions utilize
supplemental questions to reduce the size of the applicants. Supplemental questions,
typically, are not used to score the application.
Mr. Gossman stated that another issue was why there were two panels interviewing for a
promotional position. Also, the supplement questionnaire clearly and in bold black print
dictated the examiner was to score the answer in the following scoring method: 0 - to
indicate no experience, 1-4 to indicate minimal experience, 5-7 to indicate moderate
experience, or 8-10 for extensive/quality experience. Ms. Blumkin clearly answered the
questions and received no credit, pointing to Addendum #3 in the report he had provided.
This is clear evidence that shows one of the raters failed to follow the scoring matrix
resulting in an inaccurate score for Ms. Blumkin.
Mr. Gossman stated that in Addendum #6, identifying discrepancies in the Oral Interview
matrix, there were seven questions to be answered during the oral interview and only six
categories to score the applicants. The specific scoring matrix did not have categories that
matched the questions. The matrix does not match and was not accurate; it is quite obvious
that the scoring matrix was used from another examination. In addition, the raters did not
even comment on any of the questions; the questions were very complicated, and only 25
minutes was given for candidates to answer the questions.
The real issue of this reclassification is a budget issue; the City is going to change the
budget by removing positions; and the individuals (applicants) are already being paid from
the Athletic Trust Fund. The City is trying to get rid of certain employees, even senior
employees. Mr. Gossman stated that the Appellants are just looking for fairness and
equality. The recruitment process was flawed, inaccurate, and he wants to have this
rectified.
President Peeler invited Mr. Andy Wong to speak before the Board.
Mr. Wong, former ARPD Recreation Program Coordinator, called attention to the report he
provided to the Board. He stated that an actual number should be used to determine the
outcome of an average score and not a check mark. The checkmark was used to indicate
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CivilServiceBoard,2012-08-28,5,"She felt this created confusion. She recommended having guidelines and information
specific to conducting interviews be provided to candidates in the future.
Mr. Don Peterson, concerned Alameda resident and former member of Local 595 IBEW,
stated that the whole recruitment looked to him like an inside job and thought the
investigation was flawed. The investigator took the word of the people that had more
power. Mr. Peterson claimed that Mr. Lillard is a disgrace and should not be working for
the City because he only hires people that he likes. Mr. Peterson expressed his concerns
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CivilServiceBoard,2012-08-28,6,"San
about the minimum requirements stated in the bulletin for the Recreation Services
Specialist recruitment and explained that it should clearly state what the minimum
requirements are and whether it is only with a 4-year college degree from a university, or
no degree with years of experience. The bulletin should clearly state what the
requirements are and be specific. Mr. Peterson also stated that Dale Lillard has fired people
in the past and only hired people as he chooses.
President Peeler asked the Board if they would accept or deny the investigator's finding.
Vice President Horikoshi and Members McHugh and Batchelor voted to accept the
investigator's findings.
Member Malloy stated she'd like to further discuss some finite specific areas with the
investigator about some issues raised in the report.
Member Malloy asked Ms. Kramer if at any point in the investigation had she checked the
scores and if at any time she realized that Ms. Kassebaum had not provided the score to
one of the applicants in the areas that clearly address responses within the supplemental
questionnaire. Ms. Kramer replied that she did not check the scores and took the
responses provided as being accurate.
Member Malloy asked Ms. Kramer whether or not she thought the selection process was
fair in light of a scorer excluding scores in entire categories. Ms, Kramer replied that the
process was fair due to that there was no intent and likely just an oversight and/or
mathematical error. Member Malloy stated that the investigation clearly speaks for itself.
President Peeler asked the Board for a motion. Member McHugh made a motion to
accept the report prepared by Karen Kramer, Esq. Motion was seconded by Vice
President Horikoshi. Motion passed by 5-0 vote.
2. The Request of Claimants to Vacate the Results of the Recreation Services
Specialist Recruitment.
President Peeler addressed the other issue at hand, whether or not the scoring would put
someone else into position to get the job over the current position. She addressed the
Board on their opinion how to entertain that request.
Member Malloy stated she wanted to ask Mr. Riddle, outside counsel for the Board, as to
what the Board's role is and how they should continue and whether or not to order another
examination process solely based on the results of the current investigation. Or, should
they bring up a review of new items that came to light. Ms. Malloy asked if the Board
needs to determine and make a decision as to whether or not the scores are accurate.
Mr. Riddle stated that the City staff should provide their statements on the matter.
President Peeler asked members of the City staff if they had received copies of the
documentation provided by the Appellants today. City staff stated they had not. Ms. Peeler
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CivilServiceBoard,2012-08-28,7,"San
asked City staff to review the documentation. A 30-minutes recess was given to them for
review.
President Peeler called the meeting back to order at 6:30 p.m.
City Attorney Kern addressed President Peeler and the Board and stated that the City
concurred that there was a mathematical error in the scoring as stated. Ms. Kern thanked
everyone for their time and hoped that there would have been a settlement.
HR Director Brock-Cohn reminded the Board that the names on the list are selected by the
Interview Panel and Department Head can select whomever she/he wanted on the list. The
question still would remain as to whether she/he would have taken the top three or skipped
around on the list and taken different candidates because of the new order. There is still
the question of whether the Department Head would have selected the exact same people
since there may have been a different order on the list.
President Peeler asked if the selection was by the top three or rule of the list. HR Director
Brock-Cohn stated that it is the rule of the list. The person making the selection can select
whomever they want off of the list.
Mr. Riddler asked for the difference between candidates three and four on the list.
Management Analyst Low stated that the difference would be that Mr. Wong would have
72.6 points and Mr. McDaniel's would have 72.2 points. This results in Mr. Wong
increasing by 1.2 points, or .40 more than Mr. McDaniel on the published list.
Mr. Gossman stated the issue now is that the scoring was inaccurate. His recommendation
is to have a new test for fairness and equality.
Ms. Kramer stated that the important point from her perspective was that with the scoring of
the supplemental questions there appeared to be some comment about applicants not
being evaluated properly because they did have certain experience that was reflected on
their applications. Ms. Kramer went back and reviewed the rating sheets prepared by the
raters (Ms. Kassebaum and Ms. Ely) and they actually indicated that they wanted to give
the applicants a zero. These zeroes were not ignored and oversights on their part. In fact,
Ms. Ely wrote that in giving five different categories a zero rating, ""provided very few details
due to way in which questions were answered, unable to determine specifics of experience,
no real length of time or other key information provided to score."" Ms. Ely intentionally
gave these applicants zero where it is indicated on the pieces of paper as opposed to
making a mistake and not rating them a particular category.
Ms. Kramer also stated that just to clarify, the candidates or Mr. Gossman stating that
mistakes were made in the scoring of the supplemental questions, while he might disagree
with the numbers given, those were the numbers given. There is no evidence/indication
that either Ms. Kassebaum or Ms. Ely had any sort of bias against any of the applicants or
this rumor of a predisposed plan by Mr. Lillard in any way impacted their subject matter
evaluation of the supplemental questions.
Page -7-
G:Personnel\CSBVA Minutes/201 Minutes/2012-08-28 Special CSB Minutes-Draft",CivilServiceBoard/2012-08-28.pdf
CivilServiceBoard,2012-08-28,8,"Mr. Peterson asked the Board if he could speak. He stated that he has a problem with
someone getting a zero for experience that has 15-18 years of experience. How can that
be rated a zero. He does not care if someone does not like them or not, the experience
counts for what it is. A person who has been running the adult program for 18 years and
she got a zero is not right. Ms. Kramer stated that what the raters relied upon was the
actual response to the supplemental questions, by giving a zero it was their perception that
the response to the supplemental questions did not evidence any experience.
Vice President Horikoshi asked Mr. Riddle what the options were for the Board. Mr. Riddle
stated that there are three different Appellants. The Board has three different appeals; 1)
at one point all three wanted the process to be redone; 2) to have an investigation which
has now happened; and, 3) to have the testing done over again and Mr. Wong is now,
based on the arithmetic, the third highest person.
Mr. Riddle stated that the Board can; 1) deny the appeal based on the investigation and the
findings; 2) based on the arithmetical mistake; grant Mr. Wong's appeal in which case he
would be considered the third ranked person. Again it is rule of the list, so there is no
guarantee that he would have been picked; and, 3) grant the appeal for all three Appellants
and direct that a new examination be given.
President Peeler asked how the rule of the list is usually applied. Management Analyst
Low stated that once an eligible list has been established the number of names certified to
the hiring authority is based upon the civil service rules. The appointing authority has the
ability to choose any of the names regardless of how they scored on the eligible list. There
have been incidents where higher scoring candidates have been passed over for promotion
and were not selected for a variety of legitimate reasons. For instance, they did well in the
selection process and the appointing authority knows that they tested very well but there
are deficiencies that do not make them necessarily the best candidate for the job. For
example, in a number of our departments, Mr. Low can recall that certain
employees/candidates scored very well throughout the testing/selection process but were
passed over for the promotion.
Mr. Gossman stated that in this investigation on the day of the exam they were determining
whether to use a 50-50 or 60-40 weighing and they did the calculations to see who the
highest three were. It was not about their discussing who they wanted to select, they had
predetermined who they were going to take to the top three highest scores.
President Peeler asked the Board for a motion.
Board Member Malloy stated that her challenge is that we have heard from the City that we
selected the top three. She thinks there should be three separate motions. City Attorney
Kern stated that it is accurate that the top three were selected. The point that the City has
made is that it is not preordained in any and all recruitments. The appointing authority can
select from all eligible candidates. Member Malloy stated that she feels that there should
be separate motions because Mr. Wong's case is clearly different than the other two cases.
Page -8-
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CivilServiceBoard,2012-08-28,9,"things
Mr. Riddle stated that maybe someone should make a motion to grant Mr. Wong's appeal
and then grant the other two candidates appeal. His understanding is that if there is not a
motion to grant any of the three appeals, the effect of that is to deny the appeal.
President Peeler asked based on the City saying that the top three were chosen and Mr.
Wong is now in the top three can the Board move that he be appointed to the position.
City Attorney Kern stated that what is before the Board is whether or not the processes
were fair, not who should get the job. The Board is deciding if the process was fair. It is
not the Board's decision on who should get the job.
Member McHugh moved that the Board grant the request of the Appellants, not for
all of the reasons given, but as to what was brought out in Ms. Kramer's
investigation; there was a need to rush, mistakes were made, lack of deciding what
the rating criteria would be in advance, and announcing the job posting. All are
things that normally do not happen. For those reasons the test should be redone.
Batchelor seconded. Motion passed 4-1.
President Peeler stated that the test will be redone.
4.
ADJOURNMENT: 6:50 p.m.
Holly Brock-Cohn
Human Resources Director &
Executive Secretary to the Civil Service Board
Page -9-
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CivilServiceBoard,2012-10-10,1,"CITY
OF
Draft
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 10, 2012
1.
The meeting was called to order at 5:00 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL:
PRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,
Linda McHugh (late), Marguerite Malloy, and Executive Secretary Holly Brock-Cohn.
ABSENT: None
STAFF PRESENT: City Attorney Kern, Personnel Management Analysts Emily Hung, Jill Kovacs, and
Chris Low
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of July 11, 2012.
President Peeler asked for clarification on if there is an annual training for the Sunshine Ordinance. City
Attorney Kern stated that the training is a one-time only training.
Member Malloy moved that the July 11, 2012 Minutes be approved. Motion was seconded by Member
Batchelor which was passed by a 4-0 vote.
B.
Approval of Minutes of the Special Meeting of August 8, 2012.
Member McHugh moved that the minutes of August 8, 2012 Special Meeting be approved as written.
Motion was seconded by Vice President Horikoshi which was passed by a 5-0 vote.
C.
Approval of Minutes of the Special Meeting of August 28, 2012.
Vice President Horikoshi stated that in the first paragraph on page 3, weighing should be changed to
weighting. On page 4, third paragraph, second line, supplement questionnaire should be changed to
supplemental questionnaire. On page 7, fifth paragraph, Mr. Riddler should be changed to Mr. Riddle. On
page 9, in bolded paragraph, Motion passed 4-1. It should be noted that the one vote was an abstention and
Mr. Horikoshi would like the record to reflect that abstention.
Vice President Horikoshi moved that the minutes of August 28, 2012 Special Meeting be approved with
the corrections stated. Motion was seconded by Member McHugh which was passed by a 5-0 vote.",CivilServiceBoard/2012-10-10.pdf
CivilServiceBoard,2012-10-10,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of October 10, 2012
D
Draft
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
OCTOBER 10, 2012
4-A.i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney Il
4/23/2012
2012-15
Custodian
5/18/2012
2012-23
Fire Captain
1/30/2012
2011-32PR
Journey Lineworker
8/29/2012
2012-32PR
Public Works Coordinator
7/16/2012
2012-24
Recreation Services Specialist
4/17/2012
2012-16PR
Recreation Services Specialist
9/25/2012
2012-25PR
Senior Electrical Engineer
7/26/2012
2012-21
Senior Engineer
7/24/2012
2012-22
Senior Librarian
8/23/2012
2012-10
Supervising Librarian
5/24/2012
2012-18
Police Officer
8/4/2012
2012-27
Allen, Richard
Clifford, Alfred
Ferreira, Kevin
McDowell, Scott
Pangelinan, Bryant
Woulfe, Brendan
Police Officer
9/25/2012
2012-27
Aguilar, Junior
Matos, Israel
Viray, Ludivico
Allen, Jennifer
McCants, Matthew
Waters, Thomas
Bernales, Pio
Montgomery, Sean
Yuen, Edward
Borman, Lee
Nanthasiri, Katan
Bradley, Nyal
Neese, John
De La Rosa, Junior
O'Guinn, Lance
DeLuna, Daniel
Palmer, Michael
Furness, Patrick
Reeder, James
Gibson, Jacob
Ringler, Christopher
Hall, Mark
Sablan, Daniel
Huie, Alexander
Salgado, Jaymie
Jones, Gary
Shokair, Mark
Konze, Kyle
Socarras, Chano
Turner, James
Police Officer
4/16/2012
2012-05
Anderson, Jeffrey
Groh, Jay
Olsen, James
Asefi, Mostafa
Goyt, Shane
Perdue, Dan
Boyer, Coopy
Halog, Jordan
Rhodus, Steven
Concepcion, Pete
Holmes, Benjamin
Rhoton, Kyle
Cote, Tyler
Houdashelt, Richard
Saffold, Darryl
Deys, Jon
Howells, David
Sanjideh, Arvin
Elliot, Joseph
Huff, Jonathan
Sherman, Matthew
Fuller, Christopher
Lew, Eugene
Slater, Ari
G:\Personnel\CSB\All Minutes/2012 Minutes/2012-10-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-10-10.pdf
CivilServiceBoard,2012-10-10,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of October 10, 2012
Draft
Glaspy, Daniel
Moore, Aaron
Stevenson, Bryce
Green, Andrew
Mourdriak, Sergey
Tatarian, Vatche
Vieira-Riberio, Alexander
Viera, Jonathan
Viveros, Victor
Wagner, Justin
4-A.ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Accounting Supervisor
3/14/2012
2012-04
Administrative Services Coordinator
12/19/2011
2011-26PR
Administrative Technician Il
5/29/2012
2012-20
Associate Civil Engineer
8/30/2011
2011-21
Assistant City Clerk
5/3/2012
2012-19PR
Customer Service Representative
4/19/2012
2012-13
Division Chief
10/10/2011
2011-16PR
Emergency Medical Svc Education Coordinator
1/7/2011
2010-36
Fire Apparatus Operator
3/11/2011
2010-43PR
Fire Captain
1/30/2012
2011-32PR
Library Technician
10/18/2011
2011-35
Meter Reader Collector
3/31/2011
2011-08
Police Lieutenant
2/13/2012
2012-02PR
Public Safety Dispatcher
4/4/2011
2011-02
Senior Management Analyst
1/18/2012
2011-39
4-A.iii. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED
DATE ESTABLISHED
EXAM NO.
Account Clerk
12/14/2011
2011-40PR
Accounting Technician
11/10/2011
2011-37PR
Administrative Technician Il
11/21/2011
2011-31PR
Assistant City Attorney Il
4/23/2012
2012-15
Chief System Dispatcher
9/27/2011
2011-25
Communications Engagement Specialist
1/18/2012
2011-39
Energy Resources Analyst
1/5/2012
2011-33
Intermediate Clerk
9/6/2011
2011-28PR
Journey Lineworker
8/29/2012
2012-32PR
Maintenance Worker I
3/12/2012
2012-01PR
Office Assistant
7/19/2011
2011-15
Planner I
5/4/2011
2011-12
Police Officer
7/1/2010
2010-21
Police Officer
7/30/2010
2010-18
Police Officer
4/20/2011
2011-04
Police Officer
4/16/2012
2012-06
Police Sergeant
5/10/2011
2011-11PR
Public Works Coordinator
12/16/2010
2010-41
Public Works Maintenance Team Leader
8/16/2011
2011-20PR
Public Works Supervisor
3/18/2011
2011-10PR
Risk Manager
3/19/2012
2012-09PR
Senior Energy Resources Analyst
1/5/2012
2011-33
Senior Engineer
10/6/2011
2011-23
Utility Information & Billing Systems Supervisor
3/20/2012
2012-12PR
G:\Personnel\CSB\All Minutes/201. Minutes/2012-10-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-10-10.pdf
CivilServiceBoard,2012-10-10,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of October 10, 2012
Draft
4-A.iv. ELIGIBLE LISTS REDO ORDERED
DATE ESTABLISHED
EXAM NO
Recreation Services Specialist
4/17/2012
2012-16PR
4-A.v. LIST OF SPECIFICATION
City Planner (New Class) (removed from 7/11/2012 CSB Agenda for follow-up)
Malloy asked how this position fits into the scheme of the Department. Laurie Taylor, Community
Development Director, was at the meeting to answer any questions of the Board. Ms. Taylor oversees three
divisions (Economic Development, Building, and Planning which includes Code Enforcement).
In Planning, there were two Planning Services Managers which were equal. One handled advanced planning,
one handled current planning. Current planning is when someone comes in at the counter and pulls permits,
etc.
The Department was reorganized so that there would be a City Planner position slightly higher than the
Planning Services Managers so that all divisions would have a division head similar to the building official or
economic development manager for consistency. This was to streamline operations.
Member Malloy asked if it now is a City Planner above the current people applying for permits, etc. Director
Taylor stated no, it is one City Planner - a division head for all of planning. They oversee advance planning
and current planning. Personnel Management Analyst Kovacs stated that this was one part of a departmental
reorganization. There were a total of approximately nine positions involved in the total reorganization which
involved developing a new classification. The reorganization of the department and addition of the position has
already been approved. At hand today is not the positions per se, the issues are do the job specifications
represent the work to be performed, do the qualifications support the work and is it fair so it does not look like
we are trying to hire someone's brother-in-law.
Member Malloy asked if the position was now being done by three people, just part-time, or if the function is
not being done at all. As an example, if she is the head of planning and is performing 55 functions and it is too
much for her, are we going to parcel off eight of the functions to create a job. She is just trying to get a lay of
the land to see if this person needs to be the department manager. Personnel Management Analyst Kovacs
stated that the position and staffing structure has already been approved. Ms. Malloy stated that she is not
questioning it; she just wants to understand to whom the person reports to and who reports to this person. Ms.
Kovacs stated that the City Planner will report to the Director. There are a variety of other planners that are to
be reported to. There is an organizational chart in the budget book which shows the reporting structure which
can be provided to the Board. Member Malloy stated she wants to understand before the position was created
how the function was performed; was it performed or who did it. Personnel Management Analyst Kovacs
stated it was spread over a variety of different things so what they are doing is consolidating current and
advanced planning reporting to one position.
4-B. Report Recommending Limited Exception to Allow the Executive Secretary/Human
Resources Director to Place Three Police Officer Recruits on a Police Officer Eligible List Prior to
Completing the Police Academy.
Member Malloy asked for Item B to be removed for discussion.
Member Malloy asked what month in 2010 that the list was certified. Vice President Horikoshi stated that the
list was originally certified, and then the Board stated that it was okay to continue to add names onto that list.
G:\Personnel\CSB\All Minutes/201. Minutes/2012-10-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-10-10.pdf
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Page 5
Civil Service Board Minutes
Regular Meeting of October 10, 2012
Draft
Even though the list was certified in 2010 the names of the three officers were added in 2012. Personnel
Management Analyst Kovacs stated that is correct.
Member Malloy stated the Board can extend that list up until 2012. She would like to know what rank they are
certified in. Personnel Management Analyst Kovacs stated that at this time, we are now certifying the names
to the rolling list as they come in because we have ""open until filled"" positions.
President Peeler stated that there was a hardship in finding police officers which is why this was done
differently. Personnel Management Analyst Kovacs stated that is correct.
Member Malloy asked if a list can be extended for more than two years. Personnel Management Analyst
Kovacs stated no, a name can be on the list. A list could have started in January, but a name may not have
been put on the list until October. The name would have two years from October on that list.
Member McHugh asked when the officers would start the Police Academy and when they will have completed
the Academy. Police Chief Noonan stated they started the academy on October 1, 2012. The Academy lasts
six months and they will complete it in March 2013.
Member McHugh asked if it was normal for them to wait almost two months before they start the Police
Academy. Police Chief Noonan stated this is not normal. In this case, these were such good, high quality
candidates that they wanted to hire them before the list expired. The purpose was to get quality candidates,
get them oriented before going into the Academy for the Department administrative tasks, and orientation of
the city so that would be one less thing for them to worry about when coming out of the Academy in six
months.
Member Malloy asked if there are more names on the list. President Peeler asked Human Resources Director
Brock-Cohn to explain to Ms. Malloy the difference between the police officer recruitment, other recruitments,
and how they are different. Police Chief Noonan stated that the list is good for two years. The Police Officer,
Police Lieutenant, and Police Sergeant lists are good for up to two years. Every six months the list is sent to
the Police Chief for renewal.
Member Malloy asked if there were more names on the list but those three came off the list. Personnel
Management Analyst Hung stated there may have been more names on the list but these were the officers that
were selected for hire.
Member Malloy asked if it is customary that we (the City) select before the completion of the six month
Academy. Human Resources Director Brock-Cohn stated no. There are many cities that when they do hire
they make the recruit an employee. However, in this particular case because of the pension reform that was
recently approved, these people were hired with the understanding that they will be under the current formula.
The length of the Academy is such that they will not become permanent employees if we do not do this until
after January 1. They would be considered new employees at that time and would not be eligible for the same
benefits that they were hired under. The concern is because there are other cities that do hire recruits in the
Academy, we may lose them.
Chief Noonan stated that these are three entry level police recruits that were hired to fill the vacancies. They
passed the background check, medical, polygraph, and psychological testing. They are always hired before
the Academy. We hired them a little earlier than normal because we did not want to lose these three
individuals. There are other lists that they work off of; laterals, officers coming from other police departments,
and people who have put themselves through the Academy. It is not uncommon for us to hire prior to the
Academy for entry levels. We did it a little earlier than normal this time because they were such high quality
candidates that we did not want to lose them.
G:\Personnel\CSB\All Minutes/201. Minutes/2012-10-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-10-10.pdf
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Page 6
Civil Service Board Minutes
Regular Meeting of October 10, 2012
Draft
Chief Noonan stated that if they successfully complete the Academy then they become police officers and
come back for more training within the Police Department.
Member Batchelor asked when the city was informed about the pension reform going to the new formula.
Human Resources Director Brock-Cohn stated that it was in late August early September. Member Batchelor
stated that was after we hired them in July.
Member Malloy asked if there were not any other people in the Academy now that the Chief would like to come
onboard before the 31st. Chief Noonan stated no. There are people there that if they are qualified, he may
recruit them. Everyone is looking for quality police officers.
Member Malloy asked how likely it is that these three people could jump into some other jurisdiction to find
work and be hired as employees before December 31st. Chief Noonan stated that it is quite good, very likely.
Because every city has different hiring processes and if they are in the Academy they are considered an
Academy grad technically. Other cities can expedite the testing process. A perfect example is that Fremont,
Union City, Newark, and Oakland put their people through as police officers. Other cities will come in with a
waiver from the recruit and take a look at our background check, etc. and the hiring would be expedited.
Member McHugh asked if Oakland and Fremont hiring them as police officers is to prevent poaching in the
Academy. Chief Noonan stated yes.
Member McHugh asked why we changed the rules and maybe we should reconsider the policy we have.
Personnel Management Analyst Kovacs stated that it was changed approximately 15 years ago because there
were high instances of injuries. As a full-time regular police officer the disability benefits are very different for a
non-sworn officer. Policy was changed due to high incidences of injuries.
Member McHugh asked if there has been any thought to reconsider the policy given how hard it is to recruit.
Personnel Management Analyst Kovacs stated it could go either way.
Vice President Horikoshi stated that in Assistant City Attorney Sierra's memo it states that the Police Chief, at
his discretion, can consider them full-time sworn employees at the time they begin the Academy. When Mr.
Horikoshi looked at BART requirements it states that they cannot be considered sworn until they finish the
Academy. Ms. Sierra reiterated that if they are in the Academy they are considered sworn officers while in the
Academy.
Member Malloy stated that under the pension reform legislation the goal is to not have people make decisions
with the sole purpose of enhancing someone's retirement benefit. She feels that the main reason is to not
have to go to the expense and energy of recruiting new people through the program and being down 11
officers. There are other goals here. She will not support something in essence that is designed to enhance
their retirement benefit.
Member McHugh stated that for her it comes down to the City making a good faith effort to the recruits. The
timeline revealed says to her that the City moved as quickly as they could to try and mitigate the situation. She
feels that all parties were acting in good faith.
Vice President Horikoshi made a motion to allow the Human Resources Director on a limited exception
to place three police officer recruits on the Eligible List prior to completing the Police Academy.
Motion was seconded by Member Batchelor which passed by a 4-1 vote.
4-C. Information Report on Cancellation of Eligible List - Assistant City Attorney II, 2012-15.
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CivilServiceBoard,2012-10-10,7,"City of Alameda
Page 7
Civil Service Board Minutes
Regular Meeting of October 10, 2012
Draft
Member McHugh asked how we can have an eligible list with seven candidates who are qualified or no longer
interested or qualified but do not possess the specific legal expertise the City Attorney needs. Personnel
Management Analyst Low stated that an Assistant City Attorney II can have a wide variety of legal
responsibilities that are assigned. As an example, Assistant City Attorney II Stephanie Sierra was hired from
the list but she is not an expert in every aspect of municipal law. The current vacancy is more of a litigating
attorney. There were some litigating attorneys on the list but who have subsequently taken other positions.
Other qualified candidates could do this level of work, but were not litigators, and do not meet the needs of the
city any longer. The City Attorney has indicated that the current eligible list does not meet the business needs
of her office or the city. Therefore, she is recommending to cancel the current Eligible List and go back out to
get an attorney that does meet their needs.
Vice President Horikoshi asked if they were trying to hire two different Assistant City Attorney Il's with different
types of expertise. Personnel Management Analyst Low stated that at the time the recruitment was done Ms.
Sierra met those business needs.
Human Resource Director Brock-Cohn stated that another vacancy has occurred and so the needs that they
have to fill that new vacancy are different than the ones they had for the existing list. Vice President Horikoshi
stated that because it was a generalist classification you could have different assignments with different sets of
skills but it just so happens that the people who are left on the list do not have those. Human Resources
Director Brock-Cohn stated that is correct.
Member Batchelor asked if there are two vacancies. Human Resources Director Brock-Cohn stated no there
is one vacancy. Personnel Management Analyst Kovacs stated that the recruitment was held and
Ms. Sierra was hired and then another attorney left. The second vacancy occurred subsequent to the filling of
the first vacancy.
Member McHugh asked if we need to do a better job with how we describe these positions, or will this always
be a problem, where we go out and recruit and then find out that more expertise is needed and requires more
detail in another area. Vice President Horikoshi stated that this is similar to the Park and Golf maintenance
worker classification where you may have an opening in the parks but it is a generalist classification. You hire
that person and then you need someone in the golf area. Sometimes a park maintenance person can work in
golf, but if the answer is no then you have to do another recruitment. Human Resources Director Brock-Cohn
stated that if they know multiple people are leaving in a department then Human Resources can do a
recruitment that would meet the needs of multiple positions. In this case, Human Resources had no idea that
this person was leaving, it was a complete surprise.
Member Batchelor asked if this is more of a general position. Litigation issues would have been somewhere in
this job description and there were some folks on the candidate list, some are gone, and some are still on the
list that we said were qualified. Why are they all of a sudden not qualified? Human Resources Director Brock-
Cohn stated that her understanding is that they were qualified for the original position that they applied for, they
are not qualified for the new position that they now need to fill.
Member McHugh stated that the memo in the packet says that they are qualified but they do not have the skill
set needed. Ms. Sierra, Assistant City Attorney II, stated that there are four attorney's in the City Attorney's
Office. The four attorneys have to provide services throughout the whole city. Ms. Sierra's expertise is in
construction law, human resources, and affordable housing which were needed at the time. Unfortunately, the
job classification in general sort of encompasses everything, but the people on the list had strengths in those
areas. But the person who left after she was hired was a strong litigator and her background is litigation. The
people on the list may have had some litigation background but the people on the list were strong in human
resources, construction, etc. Their real strengths were not in litigation. The City Attorney's Office is looking for
somebody with specific skills in litigation.
G:\Personnel\CSB\All Minutes/201: Minutes/2012-10-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-10-10.pdf
CivilServiceBoard,2012-10-10,8,"07/30/12
Public Works
Assistant Engineer
07/30/12
Library
Supervising Librarian
08/14/12
Police
Police Officers (3)
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/04/12
City Clerk
Assistant City Clerk
07/29/12
Fire
Administrative Technician Il (2)
08/26/12
Alameda Municipal Power
Senior Electrical Engineer
TRANSFERRED JOB CLASS PER CIVIL SERVICE ARTICLE IX
DATE
DEPARTMENT
JOB CLASSIFICATION
07/01/12
Alameda Municipal Power
to Utility Energy Analyst
From Senior Management Analyst
DEMOTION TO FORMER POSITION
DATE
DEPARTMENT
JOB CLASSIFICATION
07/01/12
Alameda Municipal Power
to Stock Clerk
From Apprentice Line Worker
07/02/12
Community Development
to Planner I
From Planner II (in lieu of lay off)
G:\Personnel\CSB\All Minutes/2012 Minutes/2012-10-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-10-10.pdf
CivilServiceBoard,2012-10-10,9,"City of Alameda
Page 9
Civil Service Board Minutes
Regular Meeting of October 10, 2012
Draft
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/03/12
City Clerk
Assistant City Clerk
06/16/12
Police
Police Officer (2)
06/30/12
Police
Police Lieutenant
08/02/12
Recreation/Parks
Office Assistant
LAY OFFS
DATE
DEPARTMENT
JOB CLASSIFICATION
07/12/12
Police
Jailer (6)
07/12/12
Information Technology
Telecom Maintenance Tech
07/12/12
Police
Administrative Technician III
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/14/12
Community Development
Permit Technician III
06/27/12
Police
Police Officer
06/28/12
Public Works
Assistant Engineer
08/05/12
Fire
Firefighter
Member McHugh asked about the layoff of six jailers in the Police Department, when we are hiring three new
Police Officers. Personnel Management Analyst Kovacs stated that the six jailers were laid off due to the
outsourcing of jail services.
Vice President Horikoshi asked how many Police Officers are budgeted. Personnel Management Analyst
Kovacs stated that there are a total of approximately 99 sworn officers of which 66 are actual police officers.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Horikoshi stated that Human Resources Director Brock-Cohn was going to talk to the Board
about how the Council handles decisions in the budget and what the purview is of the Civil Service Board.
Human Resources Director Brock-Cohn stated that there was a question regarding could budget items come to
the Civil Service Board first. The answer is no. The answers to the questions are in the Special Meeting
Minutes of August 8, 2012. It is the City Council's purview to determine new positions layoffs, elimination of
positions, all of those types of items.
Member Malloy asked how many of the current city employees with 25 years of service are likely to retire due
to AB3040 as of January. Human Resources Director Brock-Cohn stated that current employees really are not
impacted too much other than a cap on the retirement.
Member Malloy stated that for some jurisdictions counting vacation/sick pay into their final salary will affect
their retirement and make enough of a difference for some people that they are retiring early. For some
jurisdictions it has become an issue. Human Resources Director Brock-Cohn stated that her understanding is
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Page 10
Civil Service Board Minutes
Regular Meeting of October 10, 2012
Draft
that for current employees they will be able to continue to do that.
A.
Review of 2013 Civil Service Board Meeting Dates.
The Board discussed 2013 Civil Service Board Meeting Dates. The Board agreed to move the January
meeting to Wednesday, January 9, 2013. And the July meeting will be moved to Wednesday, July 10, 2013.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
9.
ADJOURNMENT
Meeting was adjourned at 6:03 p.m.
Respectfully submitted,
Holly B. Col
Holly Brock-Cohn
Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSB\AI Minutes/2012 Minutes/2012-10-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2012-10-10.pdf
CivilServiceBoard,2013-01-09,1,"eny
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 9, 2013
1.
The meeting was called to order at 5:03 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL:
PRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,
Linda McHugh, Marguerite Malloy, and Executive Secretary Holly Brock-Cohn
ABSENT: None
STAFF PRESENT: Sharlene Shikhmuradova
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of October 10, 2012.
President Peeler stated that item A on the minutes, Attorney Kern was at the meeting and stated that the
Sunshine Ordinance training was a one-time training, but the Ordinance states that it is an annual training.
She would like the Ordinance changed to adhere to the Ordinance. The Ordinance needs to be changed so
that we are not out of compliance. Director Brock stated that her understanding is that they are viewing it as
one time but she will follow-up and confirm with the City Attorney's Office.
Member Malloy asked when the last time the Ordinance was amended. President Peeler stated that it was her
understanding that they were still working/developing the Ordinance.
Member McHugh stated that in the Minutes what is being said is being captured but sometimes if the person
was not at the meeting the meaning is lost. She feels that the Board needs to be a little clearer when they are
asking questions so that it is all recorded and will make sense.
Member McHugh stated she had the following corrections to the minutes:
-
Page four, third paragraph, first sentence should read
Planning Services Managers so that all
decisions divisions would have division head
-
Page four, fourth paragraph, second to last sentence should read
At hand today is not the
positions per se, the issues are, do the job specifications represent the work to be performed,
-
Page four, fifth paragraph, third sentence needs to be clarified.
-
Page five, second paragraph, third sentence - Sentence needs to refer back to the rolling list for clarity.
-
Page six, sixth paragraph, - Add sentence, Policy was changed due to high incidents of injuries.
-
Page seven, fifth paragraph, first sentence, change ""the business"" to ""more expertise needed and
requires more detail
-
Page eight, first sentence, appellants made should be changed to ""appellants raised any concerns.
""
Member McHugh moved that the October 10, 2012 Minutes be approved with corrections specified and",CivilServiceBoard/2013-01-09.pdf
CivilServiceBoard,2013-01-09,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of January 9, 2013
clarification on the Sunshine Ordinance annual training. Motion was seconded by Member Malloy
which was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
OCTOBER 10, 2012
4-A.i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney Il
11/05/2012
2012-26
Assistant Engineer
11/21/2012
2012-37PR
Firefighter
11/14/2012
2012-31
Public Works Maintenance Team Leader
10/29/2012
2012-30
Senior Energy Resources Analyst
11/8/2012
2012-35
Supervising Civil Engineer
12/10/2012
2012-36
Utility Energy Analyst
05/24/2012
2012-14
4-A.ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Custodian
05/18/2012
2012-23
Supervising Librarian
05/24/2012
2012-18
Police Officer
4/16/2012
2012-05
Anderson, Jeffrey
Groh, Jay
Olsen, James
Vieira-Riberio, Alexander
Asefi, Mostafa
Goyt, Shane
Perdue, Dan
Viera, Jonathan
Boyer, Coopy
Halog, Jordan
Rhodus, Steven
Viveros, Victor
Concepcion, Pete
Holmes, Benjamin
Rhoton, Kyle
Wagner, Justin
Cote, Tyler
Houdashelt, Richard
Saffold, Darryl
Deys, Jon
Howells, David
Sanjideh, Arvin
Elliot, Joseph
Huff, Jonathan
Sherman, Matthew
Fuller, Christopher
Lew, Eugene
Slater, Ari
Glaspy, Daniel
Moore, Aaron
Stevenson, Bryce
Green, Andrew
Mourdriak, Sergey
Tatarian, Vatche
4-A.iii. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED
DATE ESTABLISHED
EXAM NO.
Administrative Services Coordinator
12/19/2011
2011-26PR
Administrative Technician II
05/29/2012
2012-20
Assistant City Clerk
05/03/2012
2012-19PR
Customer Service Representative
4/19/2012
2012-13
Member McHugh asked why there was a delay in the dates established and why there is a delay in reporting
them to the Board. Vice President Horikoshi stated specifically looking at the Utility Energy Analyst which was
established on 5/24/2012. If it was established in May why is it not reported until now. Discussion was held
regarding the list for Utility Energy Analyst and Assistant City Attorney II. Questions will be addressed by staff
at the next meeting.
Member McHugh asked which of the lists were cancelled. Director Brock stated that she believed that the
Assistant City Clerk List was exhausted. The Admin Tech II list was cancelled by HR and they decided to not
continue. Director Brock will double check on the others.
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Page 3
Civil Service Board Minutes
Regular Meeting of January 9, 2013
Member McHugh clarified that the cancelled list was determined by looking at the budget and the work and it
was decided that the position was really needed; and not a result of any of the reorganization that has been
done. Director Brock stated yes, there are no other vacant positions or anyone near retiring. If there is
another vacancy a new recruitment will be done.
4-A.iv. LIST OF SPECIFICATIONS
None.
Vice President Horikoshi moved that the Consent Calendar be approved. Motion was seconded by
Member Batchelor which was passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of September 1, 2012 through November 30, 2012.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
10/08/12
Library
Library Technician
10/15/12
Public Works
Senior Engineer
10/21/12
Police
Police Officers (3)
11/05/12
Public Works
Public Works Coordinator
11/26/12
Police
Police Officers (3)
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/02/12
Police
Police Sergeant
10/21/12
Library
Senior Librarian
11/26/12
Public Works
Assistant Engineers (2)
REINSTATED TO FULL TIME
DATE
DEPARTMENT
JOB CLASSIFICATION
10/29/12
Alameda Municipal Power
Apprentice Line Worker
LATERAL TRANSFER
DATE
DEPARTMENT
JOB CLASSIFICATION
09/04/12
to Recreation/Parks
Office Assistant
From Housing Authority (City)
09/12/12
to Housing Authority (City)
Office Assistant
From Economic Development
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/04/12
Fire
Firefighter
09/06/12
Public Works
Intermediate Clerk
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Page 4
Civil Service Board Minutes
Regular Meeting of January 9, 2013
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/07/12
Alameda Municipal Power
Journey Line Worker
09/08/12
Police
Public Safety Dispatcher
09/10/12
Alameda Municipal Power
Energy Resources Analyst
09/27/12
Public Works
Supervising Engineer
10/01/12
City Attorney's Office
City Attorney Il
10/04/12
Library
Administrative Services Coordinator
10/15/12
Police
Public Safety Dispatcher
11/20/12
Police
Police Officer
11/29/12
City Attorney's Office
Paralegal
Member Batchelor asked regarding the City Attorney II separation if it was one of the new positions, one of the
new people that retired recently. Director Brock stated no, that was a person that left which resulted in the
vacancy. Mr. Batchelor asked if the vacancy came open in October. Director Brock stated yes. The person
that just recently started has filled that position.
Member McHugh stated that in the case of the Apprentice Line Worker being reinstated to full-time, was this a
case where he/she was hurt and on light duty. Director Brock stated that this was a person with medical
issues involved and they were released. Then there was an appeal and negotiations. The person went
through some of the things that they needed to do to come back to work. There was a settlement offer but the
person decided to not take the offer and come back to work. President Peeler asked if it was a disability issue.
Director Brock stated yes.
Member Malloy asked if there were more retirements due to PERS reform changes. Director Brock stated no,
the pension reform does not impact current/classic employees.
Member McHugh moved that the Activity Report for the period of September 1, 2012 through November
30, 2012 be approved. Motion was seconded by Member Malloy which was passed by a 5-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Malloy wished everyone a Happy New Year.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
A. Reminder - Election of Officers at next Civil Service Board meeting on April 3, 2013
1. President Peeler cannot attend the April 3, 2013 meeting.
President Peeler asked for clarification on meeting absences. It is her understanding that there is only one
absence allowed per year. Also, does the rule apply to regular meetings or special meetings? Director Brock
will clarify the attendance rules.
Discussion was held on when to hold the next meeting. The Board agreed that the next Civil Service Board
Meeting will be held on Wednesday, April 10, 2013.
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Page 5
Civil Service Board Minutes
Regular Meeting of January 9, 2013
Director Brock reminded Board Members to be sure to complete their Ethics Training.
Director Brock also reminded the Board that election-of-officers will be held at the April meeting. The Board
should be thinking of who they would like serve as officers on the Board. President Peeler stated that her term
will be ending soon.
9.
ADJOURNMENT
Meeting was adjourned at 5:33 p.m.
Respectfully submitted,
Lifk
Holly Brock-Cohn
Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSB\AI Minutes\2013-01-09 CSB Minutes-DRAFT-3.doc",CivilServiceBoard/2013-01-09.pdf
CivilServiceBoard,2013-04-10,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, APRIL 10, 2013
1.
The meeting was called to order at 5:07 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL:
PRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,
Linda McHugh, and Marguerite Malloy.
ABSENT: Executive Secretary Holly Brock-Cohn
STAFF PRESENT: Liz Warmerdam, Assistant City Manager
Stephanie Sierra, Assistant City Attorney Il
Lara Weisiger, City Clerk
Jill Kovacs, Senior Management Analyst
Sharlene Shikhmuradova, Administrative Tech Il
Beth Fritz, Administrative Assistant II
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of January 9, 2013.
Discussion was held regarding minutes.
President Peeler stated that she had the following correction to the minutes:
-
Page one, first paragraph, third sentence should read
She would like the Ordinance Policy
changed to adhere to the Ordinance.
Member McHugh stated she had the following corrections to the minutes:
-
Page two, second paragraph, first paragraph should read Member McHugh asked why there was a
delay between the Dates Established and the reporting to the Board because there was a six month
gap.
Jill Kovacs, Senior Management Analyst, stated that the 5/29/2012 dated item was listed as a
correction of an error from a previous report. The entry should have been on a prior report so it was
added to this report. It was being placed there to correct the omission. A footnote will be added to the
January 9, 2013 minutes to reflect the omission and correction.
-
Page three, second paragraph, first sentence should read
Member McHugh clarified that asked if
the cancelled list was determined by looking at the budget and the work and it was decided that the
position was really needed;
-
Page four, first paragraph, first sentence should read
Member Batchelor asked regarding if the
City Attorney Il separation if it separation was one of the new positions? one of the new people that
retired recently",CivilServiceBoard/2013-04-10.pdf
CivilServiceBoard,2013-04-10,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting April 10, 2013
-
Page four, second paragraph, first sentence should read
Member McHugh stated asked that
Member McHugh moved that the January 9, 2013 Minutes be approved with corrections specified.
Motion was seconded by Vice President Horikoshi which was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
APRIL 10, 2013
Consent Calendar was pulled for discussion.
4-A.i. ELIGIBLE LISTS ESTABLISHED
DATE ESTABLISHED
EXAM I NO.
Administrative Services Coordinator
01/23/2013
2012-43
(designated to Library Circulation Coordinator)
Administrative Technician Il
01/09/2013
2012-42
Customer Services Supervisor
02/28/2013
2013-08PR
Intermediate Clerk
02/11/2013
2012-40
Librarian
01/23/2013
2012-44
Police Sergeant
03/05/2013
2013-03PR Senior
Fire Code Compliance Officer
01/10/2013
2012-48PR
Senior Management Analyst
01/10/2013
2013-01PR
Supervising Planner
03/14/2013
2013-08PR
Police Officer
01/10/2013
2012-33
Koutsoubos, George
Police Officer
02/19/2013
2013-05
Bal, Cameron
Pola, Danelle
Burnaugh, Michael
Renfield, Levin
Garcia, Marshall
Schlitt, Alyssa
Grubb, Joel
Schock, Lindsey
Horvath, Jason
Member McHugh asked for clarification of the 4-A.i Administrative Services Coordinator in the
parenthetical comment. Jill Kovacs, Senior Management Analyst stated it should read Library
Circulation Coordinator.
4-A.ii. ELIGIBLE LISTS EXTENDED
DATE ESTABLISHED
EXAM NO.
Associate Civil Engineer
08/30/2011
2011-21
Division Chief
10/10/2011
2011-16PR
Fire Captain
01/30/2012
2011-32PR
Police Lieutenant
02/13/2012
2012-02PR
Recreation Services Specialist
09/25/2012
2012-25PR
Senior Civil Engineer
07/24/2012
2012-22
Police Officer
08/04/2012
2012-27
Aguilar, Junior
Konze, Kyle
Yuen, Edward
Allen, Jennifer
Matos, Israel
Allen, Richard
McCants, Matt
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Regular Meeting April 10, 2013
Bernales, Pio
McDowell, Scott
Borman, Lee
Montgomery, Sean
Bradley, Nyal
Nanthasiri, Katan
Clifford, Alfred
Neese, John
Dela Rosa, Joseph
O'Guinn, Lance
DeLuna, Daniel
Pangelinan, Bryant
Furness, Patrick
Reeder, James
Gibson, Jacob
Ringler, Christopher
Hall, Mark
Sablan, Daniel
Hubbard, Matthew
Salgado, Jaymie
Huie, Alex
Socarras, Chano
Jones, Gary
Turner, Jack
Keo, Trak
Viray, Ludivico
4-A.iii. ELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED
DATE ESTABLISHED
EXAM NO.
Custodian
05/18/2012
2012-23
Emergency Medical Services Education Coordinator
01/07/2011
2010-36
Fire Apparatus Operator
03/11/2011
2010-43PR
Library Technician
10/18/2011
2011-35
Meter Reader Collector
03/31/2011
2011-08
Public Safety Dispatcher
04/04/2011
2011-02
Recreation Services Specialist
04/17/2012
2012-16PR
Supervising Accountant
03/14/2012
2012-04
Supervising Civil Engineer
12/10/2012
2012-36
Senior Electrical Engineer
07/26/2012
2012-21
Senior Management Analyst
01/18/2012
2011-39
(Communications Engagement Specialist)
4-A.iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Division Chief (Revision)
Finance Supervisor (Revision - Name Change)
Paralegal (Revision)
Police Captain (Revision)
Police Lieutenant (Revision)
New Class Specifications:
Customer Services Supervisor (New Class)
Early Morning Street Sweeper Operator (New Class)
Fire Administrative Services Supervisor (New Class)
Library Circulation Coordinator (New Class)
Member McHugh asked if the relationship between the Library Technician position classification and the
Library Circulation Coordinator and Administrative Services Coordinator are the same. Senior Management
Analyst Kovacs stated no. They are two different classifications. They have one person who supervises the
Circulation Desk and there are 4-6 Library Technicians who are assigned in various places within the library
(children's desk, volunteer coordination, etc.), whereas the Library Circulation Coordinator supervises the
Circulation Desk functions which are mostly staffed by part-time people.
Member McHugh asked if the Library Circulation Coordinator was part of the Administrative Services
Coordinator which was a larger classification? Senior Management Analyst Kovacs stated that Administrative
Services Coordinator is a general citywide classification. Member McHugh asked, so it included administrative
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Page 4
Civil Service Board Minutes
Regular Meeting April 10, 2013
services not exclusive to the Library and now the City wants to separate the Library function from the other
administrative services. Member McHugh asked why the City is doing that. Senior Management Analyst
Kovacs stated that there is a general approach that is being looked at Citywide. This is one of the general
classification positions being looked at where the position has evolved into a more specialized position.
Vice President Horikoshi asked in what other departments are there Administrative Services Coordinators.
Senior Management Analyst Kovacs stated they are in AMP and Community Development. There are not
many left.
Member McHugh asked if the technical knowledge and skills that are required for the positions being
separated out are all very different between the departments. Senior Management Analyst Kovacs stated yes.
For instance, the Library Circulation Coordinator specification, under employment standards and experience,
they are looking for the knowledge and ability to deal with the Library environment and technology.
Member McHugh asked if there is some reason that this position has become so much more technical that the
City did not require a two or four year Library of Science Degree. Senior Management Analyst Kovacs stated
that is not necessary for this work, which handles circulation. It is not handling children's services, reference
services, etc., where people are servicing patron needs in that arena. It is more maintaining the location
records of the collection. Assistant City Manager Warmerdam stated that may be a question for the Library
Director.
Member McHugh asked what is the expected impact on the existing eligible lists, given these changes. Are
people on the lists all of a sudden not going to be on the lists? There are already lists for these and if the
classification specs are changed, what's the risk that the people that are already on the list are not going to
meet the specifications anymore.
Member Malloy asked if there is a list for all of the changes on the revised job specifications. Senior
Management Analyst Kovacs stated that on the Division Chief specification changes are not listed, as they
were too extensive and that is why the Division Chief and new specifications were included in the agenda
packet. The experience portion did not change, however the education component changed. Member Malloy
asked if on the lists an extensions, when a specification is changed and there is a list, is the minimum criteria
reviewed. Senior Management Analyst Kovacs stated that in general, if a job specification is retitled or revised
the specification list would be maintained. If there is a problem with the quality of the list then it is cancelled.
Member Malloy asked if staff has looked at the changes and determined whether to cancel the list or not.
Senior Management Analyst Kovacs stated yes.
Member McHugh asked if there was an impact this go around. Senior Management Analyst Kovacs stated no.
Member Malloy stated that if there was, we would look at the lists in question to ensure that those individuals
on the list would match the changes. Senior Management Analyst Kovacs stated for instance, we do have a
Police Captain job specification revision where there is an examination in process, but the new stipulations are
specified in the new recruitment materials.
Vice President Horikoshi asked if in this kind of situation, these changes would have been made in collective
bargaining. Senior Management Analyst Kovacs stated very often yes, particularly in public safety. Vice
President Horikoshi asked if all the members would know that was coming up. Senior Management Analyst
Kovacs stated yes.
Member Batchelor stated that on the Police Captain and Police Lieutenant specifications it looks like, on the
experience portion, these would never go to the outside for hire. They all look like you have to have some type
of experience with Alameda. So the eligible lists will never be posted to the outside? Senior Management
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Regular Meeting April 10, 2013
Analyst Kovacs stated that is correct and that is not a change. It is in all the Safety MOU's. Only Chief of
Police and entry Police Officer will go outside.
Vice President Horikoshi asked if there was a Street Sweeper Operator who does not work early morning shift.
Senior Management Analyst Kovacs stated yes. The other people who operate the street sweepers are
Maintenance Worker Il's and it is more of an intermittent part of their job. In the past the Early Morning Street
Sweeper Operator has been paid with a differential, but the Public Works Director determined that the best
way to handle the situation was to have a designated classification for the position and the differential is
included in the salary. President Peeler stated that it seems they would not need supervision as much. Senior
Management Analyst Kovacs stated that is correct, but that does not mean that a supervisor would not on
occasion show up.
Member McHugh stated that in thinking back to the exercise the Board went through with the Golf Course and
the lack of clarity about whether jobs in public works were the same as those in golf, how likely are we to run
into the similar situation with these being so specifically separated out into classifications? If there is a need to
reduce the ranks basically this one person assigned to the Early Morning Street Sweeper has no bumping
rights. Senior Management Analyst Kovacs stated that very likely this would be a promotional opportunity from
within and if there were layoffs and the Early Morning Street Sweeper was eliminated, the incumbent employee
would likely having bumping rights to a lower previously held position, such as a Maintenance Worker II.
Member Malloy asked if they did have a vacancy, generally in these cases they are done promotionally or
internally first. Senior Management Analyst Kovacs responded that is correct. If they did not find a qualified
candidate and went outside to fill the position, and if that individual came in and had not held a previously lower
position, then they would have no bumping or demotion rights. Member Malloy asked if this position is union
represented. Senior Management Analyst Kovacs stated yes. Member Malloy asked if there were no
objections by the union. Senior Management Analyst Kovacs stated there were no objections to the Early
Morning Street Sweeper Operator.
Member Malloy moved that the Consent Calendar items be approved. Motion was seconded by
Member Batchelor which was passed by a 5-0 vote.
Member Malloy stated that she would find it helpful if the staff could provide a four or five sentence intro
summary about the classifications that are attached. If there were a brief summary it might eliminate a lot of
questions. Is that too much work for the staff? Senior Management Analyst Kovacs stated that the
specifications were broken out in the listing between new and revised and that wherever possible redline
versions are provided. Staff does try to anticipate the questions and tries not to be redundant.
Member McHugh stated that if it was a choice to have the summary or a redlined document she would rather
have the redlined document. Member Batchelor also agreed.
5.
REGULAR AGENDA ITEMS
5-A.
City Clerk to Discuss Civil Service Board Members Attendance Guidelines and Sunshine
Ordinance Clarification.
Lara Weisiger, City Clerk, stated the training for the Sunshine Ordinance is done annually. There is also the
option of possibly putting the training on the web.
Member Malloy asked if they need to provide notice that they have completed the training. City Clerk Weisiger
stated yes, that the declaration form will be sent out at the same time that the Form 700 is sent out. The City
Clerk's Office will send notices out if they are missing any.
G:\Personnel\CSB\All Minutes)2013-04-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2013-04-10.pdf
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Page 6
Civil Service Board Minutes
Regular Meeting April 10, 2013
Vice President Horikoshi asked about attendance guidelines. City Clerk Weisiger stated that there is a Council
Resolution that requires that if a Board Member has missed 75 percent of the meetings in a 12 month period,
they are off the Board.
President Peeler asked if those were regular meetings or special meetings. City Clerk Weisiger stated that it is
all meetings and it does not matter if it is excused or unexcused and that the 12 month period is a sliding
period for each Board Member. If they miss their first meeting in June, the time period would go through the
end of May. If there are four meetings per year the Board Member would have to miss three of the meetings to
equal 75 percent.
5-B.
Designation of Eligible List
-
Administrative Service Coordinator, 2012-42 for Library Circulation Coordinator
Vacancy, LI.3545.001
Information was provided to the Board. No action required.
5-C.
Informational Report on Cancellation of Eligible List
-
Supervising Civil Engineer, 2012-36
Information was provided to the Board.
Member McHugh asked if the City was eliminating the job. Senior Management Analyst Kovacs stated no.
The list is not meeting the needs of the Department. The eligible list has four candidates; one of which is no
longer interested in the position, two other candidates accepted other employment, leaving one candidate,
which leaves an insufficient pool.
No action required.
5-D.
Activity Report - Period of December 1, 2012 through February 28, 2013.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
12/31/12
City Attorney's Office
Assistant City Attorney Il
12/31/12
Library
Library Technician
01/13/13
Fire
Firefighters (3)
01/22/13
City Manager's Office
Assistant City Manager
02/04/13
Alameda Municipal Power
Senior Energy Resource Analyst
02/11/13
Police
Administrative Technician Il
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
01/13/13
Fire
Fire Captain
01/13/13
Fire
Fire Apparatus Operator
01/13/13
Community Development
City Planner
01/27/13
Fire
Senior Fire Code Compliance Officer
01/27/13
Fire
Senior Management Analyst
01/27/13
Public Works
Public Works Maintenance Team Leader
02/10/13
City Manager's Office
Assistant City Manager
REINSTATED TO FULL TIME
G:\Personnel\CSB\Al Minutes\2013-04-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2013-04-10.pdf
CivilServiceBoard,2013-04-10,7,"President Peeler moved that Peter Horikoshi be the Civil Service Board President. Motion was seconded by
Member Batchelor which was passed by a 5-0 vote.
Member Malloy nominated Dean Batchelor to be Civil Service Vice President. Motion was seconded by
President Horikoshi which was passed by a 5-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Terry Flippo, ACEA President, stated to the Civil Service Board that regarding future job specifications, the
union could provide a short memo providing information on how the union stands with specific positions, and
that Human Resources did meet with the union representatives.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Peeler thanked staff and the Board for all of their help and support while serving on the Civil Service
Board.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Assistant City Manager Warmerdam mentioned to the Board that Human Resources Director Holly Brock-Cohn
is currently on Leave of Absence.
Discussion was held on when to hold the next Civil Service Board Meeting. Next meeting is scheduled for
Wednesday, July 3, 2013. President Horikoshi asked that the next meeting be moved to Wednesday, July 17,
2013. The Board agreed.
G:\Personnel\CSB\All Minutes\2013-04-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2013-04-10.pdf
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Page 8
Civil Service Board Minutes
Regular Meeting April 10, 2013
9.
ADJOURNMENT
Meeting was adjourned at 5:57 p.m.
Next Civil Service Board meeting will be held on Wednesday, July 17, 2013.
Respectfully submitted,
Holly Brock-Cohn
Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSB\AI Minutes/2013-04-10 CSB Minutes-FINAL.doc",CivilServiceBoard/2013-04-10.pdf
CivilServiceBoard,2013-07-24,1,"CITY
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 24, 2013
1.
CALL TO ORDER
The meeting was called to order at 5:02 p.m. by Board President Peter Horikoshi.
President Horikoshi called attention to the memo from the City Manager to the Civil Service Board
designating the Human Resources Manager to serve as Acting Human Resources Director and
Executive Secretary of the Civil Service Board. The FY 2013/2014 and FY 2014/2015 budget does
not include the Human Resources Director position.
Jill Kovacs, Acting Human Resources Director, stated that there is no longer a Human Resources
Director. Also, eventually there will be a recruitment and appointment to the Human Resources
Manager position but until that time; she will be serving as the Interim Human Resource Manager.
Member McHugh asked if the Human Resources Director position was eliminated. Acting Human
Resources Director Kovacs stated yes the position is eliminated but not the classification.
President Horikoshi asked that if sometime in the future they wanted to fund that position they could.
Acting Human Resources Director Kovacs stated yes.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda
McHugh, Marguerite Malloy and Zara Santos
Acting Human Resources Director Kovacs introduced Zara Santos who is the newly appointed
Civil Service Board Member.
ABSENT: Liz Warmerdam, Assistant City Manager
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to
the Board
Stephanie Sierra, Assistant City Attorney II
Fred Marsh, Finance Director
Chris Low, Senior Management Analyst
Tiffany llacqua, Human Resources Analyst I
Sharlene Shikhmuradova, Administrative Tech II
Beth Fritz, Administrative Assistant II
3.
MINUTES:",CivilServiceBoard/2013-07-24.pdf
CivilServiceBoard,2013-07-24,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting July 24, 2013
A.
Approval of Minutes of the Regular meeting of April 10, 2013.
Member McHugh moved that the April 10, 2013 Minutes be approved as written. Motion was
seconded by Vice President Batchelor which was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
JULY 24, 2013
4-A.i. ELIGIBLE LISTS ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Administrative Management Analyst
06/04/2013
2013-13
(designated to Police Records Supervisor)
City Planner
01/10/2013
2013-02PR
Early Morning Street Sweeper Operator
04/30/2013
2013-18PR
Electrical Maintenance Technician
01/28/2013
2012-41
Fire Apparatus Operator
07/03/2013
2013-11PR
Human Resources Analyst I
06/27/2013
2013-21PR
Journey Lineworker
03/11/2013
2013-04
Maintenance Worker II
05/06/2013
2013-17PR
Paralegal
04/18/2013
2013-09
Police Captain
05/01/2013
2013-12PR
Supervising Civil Engineer
04/30/2013
2013-10
4-A.ii. ELIGIBLE LISTS EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician Il
01/09/2013
2012-42
Public Works Coordinator
08/29/2012
2012-24
Supervising Librarian
05/24/2012
2012-18
Police Officer
02/19/2013
2013-05
Bal, Cameron
Pola, Danelle
Burnaugh, Michael
Renfield, Levin
Garcia, Marshall
Schlitt, Alyssa
Grubb, Joel
Schock, Lindsey
Horvath, Jason
Police Officer
4/16/2012
2012-05
Anderson, Jeffrey
Groh, Jay
Perdue, Dan
Viera, Jonathan
Asefi, Mostafa
Goyt, Shane
Rhodus, Steven
Viveros, Victor
Boyer, Coopy
Holmes, Benjamin
Rhoton, Kyle
Wagner, Justin
Concepcion, Pete
Houdashelt, Richard
Saffold, Darryl
Cote, Tyler
Howells, David
Sanjideh, Arvin
Deys, Jon
Huff, Jonathan
Sherman, Matthew
Elliot, Joseph
Lew, Eugene
Slater, Ari
Fuller, Christopher
Moore, Aaron
Stevenson, Bryce
Glaspy, Daniel
Mourdriak, Sergey
Tatarian, Vatche
Green, Andrew
Olsen, James
Vieira-Riberio, Alexander
F:\CSB - Human Resources\CSB\All Minutes/201: Minutes\2013-07-24 CSB Minutes-Final.doc",CivilServiceBoard/2013-07-24.pdf
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Page 3
Civil Service Board Minutes
Regular Meeting July 24, 2013
4-A.iii. ELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED
DATE ESTABLISHED
EXAM NO.
Administrative Services Coordinator
01/23/2013
2012-43
(designated to Library Services Coordinator)
Administrative Management Analyst
06/04/2013
2013-13
(designated to Police Records Supervisor)
Assistant City Attorney II
11/05/2012
2012-26
Assistant Engineer
11/21/2012
2012-37PR
City Planner
01/10/2013
2013-02PR
Customer Services Supervisor
02/28/2013
2013-08PR
Electrical Maintenance Technician
01/28/2013
2012-41
Librarian
01/23/2013
2012-44
Line Working Supervisor
01/02/2013
2012-39
Maintenance Team Leader
10/29/2012
2012-30
Planner I
05/04/2011
2011-12
Police Officer
01/10/2013
2012-33
Senior Energy Resources Analyst
11/08/2012
2012-35
Senior Fire Code Compliance Officer
01/10/2013
2012-48PR
Senior Librarian
08/27/2012
2012-10
Senior Management Analyst
01/10/2013
2013-01PR
Utility Energy Analyst
05/24/2012
2012-14
4-A.iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Division Chief
New Class Specifications:
Communications Engagement Specialist
Human Resources Analyst I
Police Records Supervisor
Member Malloy moved that the Consent Calendar items be approved. Motion was seconded
by Member McHugh which was passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Approval of Request for Lateral Transfer to New Classification
-
Senior Management Analyst to Fire Administrative Service Supervisor
Information was provided to Board. No action required.
Acting Human Resources Director Kovacs stated that at their last few meetings, the Board has been
discussing the shift in the City's approach in the classification structure. The City has had some
classifications that are very generic in general and used in multiple departments. With advances in
technology and special technical skills required in different areas, the City has found that it would be
better served to have position specific classifications in many cases. Over time, staff will be working
to make those changes. As is in all cases, while work is done to develop new classifications and
specifications, City operations must continue and as Secretary to the Civil Service Board, the Human
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Page 4
Civil Service Board Minutes
Regular Meeting July 24, 2013
Resources Director has the authority approve certain actions such as lateral transfers or designation
of eligible lists.
Member Santos asked if this means that the transfer is done on an incumbent basis. Acting Human
Resources Director Kovacs stated yes. Member Santos stated, so the idea is that if there are other
incumbents in the Senior Management Analyst classification, they would subsequently be moved to a
more specific classification. Acting Human Resources Director Kovacs stated that is correct. For
instance, this Senior Management Analyst is moving to the Fire Administrative Services Supervisor
classification. In Human Resources, there is another Senior Management Analyst and sometime in
the future the Board will be presented with a Senior Human Resources Analyst job specification to
approve and be advised of a lateral transfer of an incumbent from the general Senior Management
Analyst classification to the specialized Senior Human Resources Management Analyst classification.
Member Santos stated the idea being, the incumbent is already qualified and it is just a cleanup of the
classification. Acting Human Resources Director Kovacs stated yes.
President Horikoshi asked if this person was already working in the Fire Department. Acting Human
Resources Director Kovacs stated yes.
Vice President Batchelor asked if this person who was a Senior Management Analyst, has met the
majority of the examples of duties of the new Fire Administrative Services Supervisor job
specification. He further stated, that the Senior Management Analyst job specification establishes
that incumbents are to supervise assigned staff, and asked if this particular individual possessed the
skills to be able to supervise this new group. Acting Human Resources Director Kovacs stated, yes,
and added that this is not a new group of employees that will be supervised. The
Senior
Management Analyst assigned to the Fire Department currently supervises these employees.
Member McHugh asked if there was change in duties. Acting Human Resources Director Kovacs
stated no.
President Horikoshi stated that it sounds like what is being stated is that the Senior Management
Analyst classification has been used in more than one department. And now Human Resources is
working to make the positions more specific, and that it does not necessarily mean that that part of
the organization will change or that the structure will change. The title will be more reflective of the
actual duties of that particular position. Acting Human Resources Director Kovacs stated that is
correct and further stated that the job specification supports that title.
Vice President Batchelor asked if the Senior Management Analyst classification stays open, can other
people be assigned to it? Acting Human Resources Director Kovacs stated that the classification will
probably be retained. There may be instances where the City would want a general position.
Vice President Batchelor asked if the City has made the decision to get rid of the Senior Management
Analyst positions and move folks into other more specific classifications, but will retain the general
classification as well. Acting Human Resources Director Kovacs stated that the City will still retain the
general classification to possibly use at a later date. But, in those unique circumstances where there
is a certain specialized expertise or skill set required, specialized classifications will be used as
opposed to a general classification. Member Santos stated, for clarification, the position is not open
but the classification is still there.
F:\CSB - Human Resources\CSB\AII Minutes/2013 Minutes\2013-07-2 CSB Minutes-Final.doc",CivilServiceBoard/2013-07-24.pdf
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Civil Service Board Minutes
Regular Meeting July 24, 2013
Member Santos asked if creating these new classifications is based on the actual job duties as well
as duties that are a goal down the road for career development and promotions. She also asked if
the process for this is basically looking at the incumbent's current duties or were there additional
duties listed for what the needs of that position might be in the future. Acting Human Resources
Director Kovacs stated that whenever a classification and the corresponding job specification is
developed, the intent is that it is fluid and flexible, so that the job specification does not have to be
reviewed and reapproved by the Civil Service Board every few months. Acting Human Resources
Director Kovacs further stated that this is why job specifications say ""Example of Duties."" An
incumbent might not necessarily perform every single duty that is listed in the specification at a given
time. However, operational needs and employee duties may change in the department and the job
specification is designed to accommodate such shifts.
5-B. Designation of Eligible List
-
Administrative Management Analyst, 2013-13 for Police Records Supervisor
vacancy. PD. 4065.001
Information was provided to the Board. No action required.
Member McHugh asked if there was not a big response to the recruitment. Acting Human Resources
Director Kovacs stated yes and that it is difficult to attract candidates for this position. There was only
one candidate and when the position was offered to the individual they declined the position. The
Police Department is also looking at other alternatives.
Member Malloy asked how long the prior person had been in the position. Acting Human Resources
Director Kovacs stated approximately three to four years.
5-D. Activity Report - Period of March 1, 2013 through May 31, 2013.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
03/18/13
Police
Police Officers (2)
03/18/13
Police
Intermediate Clerk
03/18/13
Police
Public Safety Dispatchers (2)
04/08/13
Library
Library Circulation Coordinator
04/16/13
Police
Police Officers (2)
04/29/13
Alameda Municipal Power
Journey Line Worker
05/01/13
Library
Librarian
05/06/13
Alameda Municipal Power
Electrical Maintenance Technician
05/28/13
City Attorney's Office
Paralegal
RECERTIFICATION TO FULL TIME
DATE
DEPARTMENT
JOB CLASSIFICATION
05/13/13
Community Development
Supervising Planner
PROMOTIONS
F:\CSB - Human Resources\CSB\All Minutes/2013 Minutes\2013-07-24 CSB Minutes-Final.doc",CivilServiceBoard/2013-07-24.pdf
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Page 6
Civil Service Board Minutes
Regular Meeting July 24, 2013
DATE
DEPARTMENT
JOB CLASSIFICATION
03/10/13
Alameda Municipal Power
Customer Service Supervisor
03/24/13
Police
Police Sergeant
05/13/13
Public Works
Early Morning Street Sweeper
JOB CLASS TITLE CHANGED
DATE
DEPARTMENT
JOB CLASSIFICATION
03/24/13
Fire
to Fire Administrative Svcs Coordinator
LATERAL TRANSFER
DATE
DEPARTMENT
JOB CLASSIFICATION
04/10/13
Fire
Administrative Technician I
From City Attorney
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/29/13
Fire
Administrative Technician III
04/01/13
Community Development
Senior Combination Bldg Inspector
05/31/13
Police
Chief of Police
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/21/13
Police
Administrative Management Analyst
03/23/13
Police
Police Officer
04/01/13
Community Development
Planning Services Manager
04/19/13
Community Development
Community Development Director
05/29/13
Police
Public Safety Dispatcher
Acting Human Resources Director Kovacs stated that on the Activity Report, staff has divided out the
categories more to show which separations are retirements. She further stated that under
Separations, there were three people who resigned to accept employment elsewhere.
Member Santos asked if the Separations include resignations and terminations. Acting Human
Resources Director Kovacs stated yes.
Member McHugh asked if those going elsewhere went to other municipalities. Acting Human
Resources Director Kovacs stated yes.
Activity Report accepted by the Board.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None.
F:\CSB - Human Resources\CSB\All Minutes\2013 Minutes\2013-07-24 CSB Minutes-Final.do",CivilServiceBoard/2013-07-24.pdf
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Page 7
Civil Service Board Minutes
Regular Meeting July 24, 2013
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Horikoshi welcomed Zara Santos to the Civil Service Board.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Acting Human Resources Director Kovacs stated that Chris Low, Human Resources Senior
Management Analyst, is now officially in AMP and no long with the Human Resources Department.
Also, Emily Hung is no long with the City of Alameda. She accepted a position with the City of San
Leandro.
Acting Human Resources Director Kovacs introduced the new Human Resources Analyst I, Tiffany
llacqua, to the Civil Service Board.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Next Civil Service Board Meeting will be held on Wednesday, October 2, 2013.
10.
ADJOURNMENT
Meeting was adjourned at 5:26 p.m.
Respectfully submitted,
Jill Koyacs
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
F:\CSB - Human Resources\CSB\All Minutes/2013 Minutes/2013-07-24 CSB Minutes-Final.doc",CivilServiceBoard/2013-07-24.pdf
CivilServiceBoard,2013-10-02,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 2, 2013
1.
CALL TO ORDER
The meeting was called to order at 5:02 p.m. by Board President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Members Linda McHugh, Marguerite Malloy and
Zara Santos
ABSENT: Vice President Dean Batchelor
Stephanie Sierra, Assistant City Attorney II
Beth Fritz, Administrative Assistant Il
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to
the Board
Liz Warmerdam, Assistant City Manager (late)
Rachel LaRoux, Attorney
Chris Low, Senior Management Analyst
Tiffany llacqua, Human Resources Analyst I
Sharlene Shikhmuradova, Administrative Tech Il
Terry Flippo, ACEA Representative
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of July 24, 2013.
Member Santos moved that the July 24, 2013 Minutes be approved as written. Motion was
seconded by Member McHugh which was passed by a 4-0-1 vote (Vice President Batchelor
absent).
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
OCTOBER 2, 2013
4-A.i. ELIGIBLE LISTS ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Distribution Engineer
09/09/2013
2013-22
Fire/Building Code Compliance Officer
08/14/2013
2013-23",CivilServiceBoard/2013-10-02.pdf
CivilServiceBoard,2013-10-02,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting October 2, 2013
Library Technician
08/01/2013
2013-16
Maintenance Worker I
09/19/2013
2013-26
4-A.ii. ELIGIBLE LISTS EXTENDED
DATE ESTABLISHED
EXAM NO.
Police Sergeant
03/05/2013
2013-03PR
Supervising Planner
03/14/2013
2012-47
Police Officer
02/19/2013
2013-05
Bal, Cameron
Horvath, Jason
Renfield, Levin
Burnaugh, Michael
McCarthy, Nicholas
Schlitt, Alyssa
Cruz, Randy
Mitchell, Stephen
Schock, Lindsey
Garcia, Marshall
Parupia, Daniel
Sipes, Carson
Grubb, Joel
Pola, Danelle
Member McHugh moved that Consent Calendar items 4-A.i and 4-A.ii be approved. Motion
was seconded by Member Santos which was passed by a 4-0-1 vote (Vice President Batchelor
absent).
4-A.iii. ELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED
DATE ESTABLISHED
EXAM NO.
Associate Engineer
08/30/2011
2011-21
Early Morning Street Sweeper Operator
04/30/2013
2013-18PR
Intermediate Clerk
02/11/2013
2012-40
Maintenance Worker Il
05/06/2013
2013-17PR
Police Lieutenant
02/13/2013
2012-02PR
Public Works Coordinator
07/16/2012
2012-24
(Public Works Administrative Services Manager)
Public Works Supervisor
08/14/2013
2013-24PR
Senior Engineer
07/24/2012
2012-22
Member McHugh asked for clarification on what the Public Works Administrative Services Manager
reference in parenthesis means. Acting Human Resources Director Kovacs stated that the Public
Works Coordinator is the actual title, but sometimes a working title is used that is more industry
accepted. For instance, Human Resources uses the title Senior Management Analyst, but might also
say Senior Human Resources Analyst. Member McHugh asked if this was just an alias. Acting
Human Resources Director Kovacs stated yes.
Member Malloy asked for clarification that the Maintenance Worker Il list is being cancelled. Acting
Human Resources Director Kovacs stated yes, that is correct. Member Malloy stated that the list was
established in May and would have expired in November and asked if the intent was to open a new
exam for that position now. Acting Human Resources Director Kovacs stated yes, that the current list
had one remaining name on it which was an insufficient pool from which to draw and it was
determined that the individual on the list was not strong in the knowledge and skills needed for the
particular current opening.
Member Malloy asked that to get on the list, the individuals would have to be qualified? Acting
Human Resources Director Kovacs stated yes, on a general basis. For instance, in the Public Works
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Page 3
Civil Service Board Minutes
Regular Meeting October 2, 2013
Maintenance Department an opening might be on the concrete crew, plumbing crew, traffic signal
crew, etc. The particular opening that was left in this situation was in the concrete crew and the
person would have to be particularly versed in reading blue prints and designs. An Eligible List might
include individuals who have passed the general qualifications for a classification but did not excel in
a particular area of a given position vacancy. In such cases, departments may need a larger list to
select from.
Member Malloy asked if there were selections made from the list prior to it only having one person on
it. Acting Human Resources Director Kovacs stated yes, the list was a promotional list. Originally
there were three names on it and two people were selected for other positions. There is one
remaining vacant position and the one candidate left on the list was not strong in the particular skill
area of the current position vacancy.
Member Malloy asked if the new list will be promotional only or open. Acting Human Resources
Director Kovacs stated it will be open.
Member Malloy stated that many times departments just do not want the third or fourth person on a
list. So the list is closed early to exclude the person, as opposed to them not having the skill set.
Acting Human Resources Director Kovacs stated we want our employees to have promotional
opportunities so when appropriate, a promotional exam is done first. That way, the department has
the chance to interview all candidates that meet the minimum qualifications, looking at the particular
opening, which shop they are trying to staff, and what the skill expertise is for that particular
assignment.
Member McHugh stated that this is similar to the situation that went on with the City Attorney's Office.
Acting Human Resources Director Kovacs stated yes.
Member Malloy moved that Consent Calendar items 4-A.iii be approved. Motion was
seconded by Member Santos which was passed by a 4-0-1 vote (Vice President Batchelor
absent).
4-A.iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revisions:
Distribution Engineer
Meter Service Technician
Support Services Supervisor
New Class Specifications:
Human Resources Analyst Il
Senior Building Code Compliance Officer
Acting Human Resources Director Kovacs stated that Chris Low, Senior Management Analyst, had
additional information for the Board regarding the Meter Service Technician job specification.
Senior Management Analyst Low stated that before classification specifications, new or revised,
come to the Board, the draft specification is sent to the appropriate bargaining unit for comment. The
International Brotherhood of Electrical Workers (IBEW) had a minor concern regarding the Meter
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Page 4
Civil Service Board Minutes
Regular Meeting October 2, 2013
Service Technician specification, #10 on the list of duties. After consideration, IBEW and Alameda
Municipal Power (AMP) jointly recommend that #10 which currently reads:
""May perform ground work for line crews or service lineworker when required.""
Be replaced with:
""May occasionally perform work with service lineworker or electrical crews under limited
circumstances.""
IBEW wanted language to ensure that AMP would not assign this type of work to this position on a
regular basis. IBEW's interest is in line with AMP's original intent and AMP is supportive of this
revision.
Members McHugh and Santos stated that they think the rewording is an improvement.
President Horikoshi stated that on the Distribution Engineer specification under Ability to: ""performing
engineering computations""; should be Ability to: ""perform... "" Senior Management Analyst Low
stated that he would make the correction.
Member Malloy asked why there is no requirement that they possess an Electrical Engineer
Registration from the State of California. Senior Management Analyst Low stated that this is a sub-
professional engineer classification. The City does have an Electrical Engineer classification which
requires the certification.
Member Malloy asked if there are people currently holding this position who do have the certification.
Senior Management Analyst Low stated no.
Member McHugh stated that it seems that Human Resources is trying to make it very clear that this is
an entry level position. Is the difference between the Distribution Engineer and the Electrical
Engineer that one may be doing some construction engineering and the other may be doing both
some design and construction engineering? Senior Management Analyst Low stated that both will be
doing some design work, but the work is distinguished by the complexity of the design work and the
actual signing-off on plans attesting that they meet all the requirements of the electrical code of
industry design. Only those individuals that have Professional Engineer Registration can sign-off on
plans. The Distribution Engineer classification has been the City's way of growing electric power
engineers in-house. Currently in the electrical industry, there are not a lot of college programs that
specialize in power systems. AMP has had to bring in people who have electrical engineering
degrees, maybe in a different specialty, then train them in the way of power systems and allow them
to take the test for Professional Engineer Registration and then move qualified individuals into the
professional engineer series by examination.
Member Santos asked if this position was eligible for overtime. Senior Management Analyst Low
stated yes. Member Santos asked if the next level is exempt from overtime. Senior Management
Analyst Low stated yes.
President Horikoshi stated that he had a minor correction for the Support Services Supervisor
specification. In the Approved by CSB section at the top, the date is missing. Member Malloy asked
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Civil Service Board Minutes
Regular Meeting October 2, 2013
which version was the new one. Acting Human Resources Director Kovacs stated that the
specification that says ""DRAFT"" is the proposed new specification and that the date the Board
approves the specification, today's date in this case, will be inserted in the final specification.
Member McHugh stated that it appears some telecom related responsibilities have been removed.
Senior Management Analyst Low stated yes. As positions are becoming vacant and
classification/compensation reviews are being done, the specifications are being revised. Acting
Human Resources Director Kovacs stated that redlined specifications are provided to the Board when
possible.
Member McHugh stated that in the Human Resources Analyst Il specification it looks like Human
Resources is trying to build a generalist capability to have more flexibility with resources. Acting
Human Resources Director Kovacs stated that in Human Resources there was not a Human
Resources Analyst Il before; incumbents were assigned to the generic general management series.
Someone at the Human Resources Analyst Il level would have been in the Administrative
Management Analyst classification. This is part of the effort of moving away from the generalist
classes in some areas. Currently, Human Resources is looking for a Human Resources Analyst Il
whose focus and concentration will be benefits.
Member McHugh stated that the City will then have people that have special expertise but will still be
able to perform in the general areas as needed. Acting Human Resources Director Kovacs stated
yes, in Human Resources, staff has to wear a lot of hats.
Member McHugh asked, referencing Duties #4 in the specification which states, ""collects and
analyzes survey data""; where is the survey coming from and who creates the survey itself? Senior
Management Analyst Low stated that this refers to compensation surveys. With regard to test items,
Human Resources does not write their own test items. There are not a lot of written exams given and
those that are given are generally standardized. Typically, written exams are obtained
from
Cooperative Personnel Services in Sacramento or Peace Officers Standards and Training.
Senior Management Analyst Low stated that surveys which have to do with compensation typically
look at the labor market, matching classifications, comparing base salaries, benefits provided, etc.
Member McHugh stated these types of surveys can be very tricky. Acting Human Resources Director
Kovacs agreed and stated that they have become very complicated. For example, do employees get
education incentives, longevity pay, administrative leave pay, etc? These are all forms of
compensation that can go into the employees pocket and increase their net income. Pension reform
approved by the California Legislature has created another survey tier by distinguishing between
""classic"" and ""new"" employees. The Analyst will figure out the survey criteria and the data that is to
be collected.
Member McHugh moved that Consent Calendar items 4-A.iv be approved. Motion was
seconded by Member Santos which was passed by a 4-0-1 vote (Vice President Batchelor
absent).
5.
REGULAR AGENDA ITEMS
5-A.
Informational Report on Cancellation of Eligible List
-
Maintenance Worker II, 2013-17PR
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Civil Service Board Minutes
Regular Meeting October 2, 2013
Item discussed under item 4-A.iii, Eligible Lists Expired/Cancelled/Exhausted
5-B. Activity Report - Period of June 1, 2013 through August 31, 2013.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
06/24/13
Public Works
Supervising Civil Engineer
07/29/13
Public Works
Intermediate Clerk
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/30/13
Public Works
Maintenance Worker Il
07/08/13
Human Resources
Human Resources Analyst I
07/21/13
Public Works
Maintenance Worker II
08/11/13
Public Works
Associate Civil Engineer
08/11/13
Police
Police Lieutenant
DEMOTION (RETURNED TO FORMER POSITION IN LIEU OF LAY OFF)
DATE
DEPARTMENT
JOB CLASSIFICATION
07/01/13
Alameda Municipal Power
Administrative Services Coordinator
From Finance
Purchasing and Payables Coordinator
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
07/03/13
Fire
Firefighter
08/29/13
Police
Police Lieutenant
VOLUNTARY LAY OFFS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/13/13
Finance
Senior Account Clerk
06/13/13
Info Technology
Admin Management Analyst
06/13/13
Community Development
Supervising Building Inspector
06/13/13
Community Development
Combination Building Inspector
06/13/13
Human Resources
Senior Management Analyst
06/13/13
City Manager's Office
Senior Management Analyst
06/21/13
Alameda Municipal Power
Support Services Supervisor
06/21/13
Alameda Municipal Power
Senior Account Clerk
06/21/13
Alameda Municipal Power
Electrical Maintenance Technician
LAY OFFS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/27/13
Community Development
Administrative Services Coordinator
06/27/13
Finance
Accountant II
SEPARATIONS
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Page 7
Civil Service Board Minutes
Regular Meeting October 2, 2013
DATE
DEPARTMENT
JOB CLASSIFICATION
06/17/13
Public Works
Senior Engineer
06/20/13
Public Works
Associate Civil Engineer
07/30/13
Public Works
Intermediate Clerk
07/31/13
Public Works
Maintenance Worker Il
08/15/13
Public Works
Supervising Civil Engineer
Member McHugh asked if the voluntary Lay Offs included some sort of package. Acting Human
Resources Director Kovacs stated yes, employees were invited to accept a voluntary package. As
incentive, they were offered the cash equivalent of 12 weeks salary to a maximum of $25,000. One
Human Resources employee took advantage of the incentive and is now with the City of San
Leandro. Human Resources had to absorb the cost which means the position could not be filled until
mid-September.
Member McHugh asked if the City had received the response they expected. Acting Human
Resources Director Kovacs stated that yes, the City had hoped that approximately ten employees
would accept the package.
Member Malloy asked how much time the employees have to request a hearing on a non-voluntary
separation. Acting Human Resources Director Kovacs stated that if it is a layoff they do not get a
hearing. She believes that on a non-voluntary separation it would be 90 days, but will need to clarify.
Member McHugh asked if the separations were for cause or if employees quit. Acting Human
Resources Director Kovacs stated that the Senior Engineer moved to Wisconsin, the Associate Civil
Engineer found other employment, the Intermediate Clerk only worked two days and determined that
the commute was too much, the Maintenance Worker Il was a non-work related death, and the
Supervising Civil Engineer resigned.
Acting Human Resources Director Kovacs stated that there have been staffing changes in the Public
Works Department. There have been some separations from the Public Works Department and it is
hoped that some of the changes in the department are addressing problems that there may be.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Malloy asked if the Sunshine Ordinance Training is on an annual basis. President Horikoshi
stated that the training is annual. Member Malloy asked if the training is at the end of 2013 or in
2014. Staff will find out the information and pass it on to the Board.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Acting Human Resources Director Kovacs stated that at the last meeting, Member Santos was
speaking with Assistant City Attorney Garrabrant-Sierra regarding the Civil Service Ordinance/Rules.
Member Santos had concerns that the ordinance was ADA compliant.
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Civil Service Board Minutes
Regular Meeting October 2, 2013
Member McHugh asked staff to review the Civil Service Ordinance/Rules and bring the findings back
to the Board.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Discussion was held regarding the 2014 Civil Service Board Meeting dates.
Next Civil Service Board Meeting will be held on Wednesday, January 15, 2014. A list of the 2014
Civil Service Board Meeting dates were distributed to the Board.
10.
ADJOURNMENT
Meeting was adjourned at 5:38 p.m.
Respectfully submitted,
Jill Kovacs
bifts
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
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CivilServiceBoard,2014-01-15,1,"OF
TASTIRAN
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 15, 2014
1.
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by Board President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda
McHugh, Marguerite Malloy and Zara Santos
ABSENT: None
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to
the Board
Stephanie Sierra, Administrative Services Director
Michael Roush, Attorney - Civil Service Board Legal Counsel
Chris Low, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst II
Sharlene Shikhmuradova, Administrative Technician II
Beth Fritz, Administrative Assistant II
Terry Flippo, ACEA Representative
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of October 2, 2013.
Member McHugh moved that the October 2, 2013 Minutes be approved as written. Motion was
seconded by Member Malloy which was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
JANUARY 15, 2014.",CivilServiceBoard/2014-01-15.pdf
CivilServiceBoard,2014-01-15,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting January 15, 2014
4-A-i.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Compliance Superintendent
12/20/2013
2013-37PR
Energy Resources Analyst
10/02/2013
2013-25
Finance Supervisor
11/13/2013
2013-32
Human Resources Analyst II
10/17/2013
2013-28
Intermediate Clerk
10/10/2013
2013-30
Maintenance Worker II
10/01/2013
2013-27
Office Assistant
10/28/2013
2013-31
System Operations and Field Service Supt
12/16/2013
2013-38PR
Traffic Signal Maintenance Technician
12/19/2013
2013-35PR
4-A-ii
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician II
01/09/2013
2012-42
Fire Captain
01/30/2012
2011-32PR
Human Resources Analyst I
06/27/2013
2013-21PR
Police Captain
05/01/2013
2013-12PR
Supervising Librarian
05/24/2012
2012-18
Police Officer
02/19/2013
2013-05
Anderson, Travis
Hamilton, George
Reimche, Craig
Bauman, Benjamin
Hernandez, Zachary
Rodriguez, Brauli
Burnaugh, Michael
Ho, Scott
Sipes, Carson
Canterbury, Robert
Martinez, Carlos
Canty, Arsenio
McCarthy, Nicholas
Garcia, Marshall
Melara, Fausto
4-A-iii ELIGIBLE LIST EXPIREDICANCELLEDI
EXHAUSTED
DATE ESTABLISHED
EXAM NO.
Compliance Superintendent
12/20/2013
2013-37PR
Division Chief
10/10/2011
2011-16PR
Journey Lineworker
03/11/2013
2013-04
Paralegal
04/18/2013
2013-09
Police Officer
08/04/2012
2012-27
Supervising Civil Engineer
04/30/2013
2013-10
System Operations and Field Service Supt
12/16/2013
2013-38PR
4-A-iv LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Line Worker Supervisor
Substation and Meter Supervisor
Traffic Signal Maintenance Technician
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Page 3
Civil Service Board Minutes
Regular Meeting January 15, 2014
New Class Specifications:
Compliance Superintendent
Economic Development Manager
Senior Human Resources Analyst
System Operations & Field Service Superintendent
Vice President Batchelor asked about the Compliance Superintendent eligible list established on
12/20/2013 and the System Operations and Field Service Superintendent list established on
12/16/2013. Both lists were cancelled on the same day they were established. Acting Human
Resources Director Kovacs stated that these lists each had one candidate. Senior Human
Resources Analyst Low stated that for both jobs there was only one candidate placed on the eligible
list for each position. Both were offered appointment and both accepted. As a result, each eligible
list was exhausted on the same day it was established.
Vice President Batchelor asked if the City was satisfied with these positions being offered for that
short of time. Senior Human Resources Analyst Low stated that the candidates were in-house and
that internal promotional exams were conducted. Acting Human Resources Director Kovacs advised
the Board that when there is a ""PR"" after the exam number that means it is a promotional recruitment.
Vice President Batchelor asked if the IBEW will be agreeable with the Line Working Supervisor job
specification revision to duty #6 (assists in the supervision, training and evaluation of assigned staff).
Senior Human Resources Analyst Low stated that the description was vetted to the IBEW and they
agreed.
Acting Human Resources Director Kovacs stated there were changes to the previously provided
Substation and Meter Supervisor specification and provided the Board with a memo from Senior
Human Resources Analyst Low describing the changes. Member McHugh asked if both the Line
Working Supervisor and the Substation Meter Supervisor classifications were non-exempt. Senior
Human Resources Analyst Low stated yes both are non-exempt and eligible for overtime.
Member Santos asked if two years of experience is typical for advanced journey level classifications
like these. Senior Human Resources Analyst Low stated yes, two years is appropriate because
before applying for the journey level working supervisor classification, the journey level candidates
must complete a four year apprenticeship program.
Vice President Batchelor moved that Consent Calendar items be approved. Motion was
seconded by Member McHugh which was passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Appeal of Notice of Termination by Barbara Hawkins.
Acting Human Resources Director Kovacs introduced Michael Roush who will be legal counsel to the
Civil Service Board for the appeal of termination by Barbara Hawkins.
Acting Human Resources Director Kovacs stated that the City received the October 29, 2013 letter
appealing the notice of termination from the employee's attorney included in the agenda packet. Ms.
Kovacs thanked the Board for responding to staff inquiries regarding their availability and stated that
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Page 4
Civil Service Board Minutes
Regular Meeting January 15, 2014
as a result, the hearing dates are scheduled for February 11, 12, and 13. Ms. Kovacs asked the
Board to approve the hearing dates.
Member Santos asked if the City needs a particular quorum for the hearing, that she may have a
schedule conflict. Acting Human Resources Director Kovacs stated that four members attending the
hearing would work, but four is not preferable because then there could possibly be a tie decision.
Member Santos stated that she will try to be at the hearing.
Mr. Roush stated that staff will have to check with the City's outside attorney and the appellant's
attorney to see if they would prefer to wait until all five members can be present, rather than have to
go with four members. Mr. Roush asked Member Santos when she would know if she could attend.
Member Santos stated she would let staff know as soon as possible, probably next week.
Acting Human Resources Director Kovacs stated that the hearing dates are scheduled for February
11-13, based on Member Santos availability, and asked Members about a start time. Member Santos
stated 5:30 p.m. would be good.
Member Malloy asked about an end time. Acting Human Resources Director stated the facility is
booked until 9:30 p.m. on each date in the Stafford Room at the Alameda Free Library. Technically
when the meeting ends is up to the Civil Service Board. Staff anticipates that the hearing will only go
two days. Staff booked these days so that we would not have to meet many weeks out in case
additional time was needed.
Member McHugh asked if in this type of hearing the Board will need to do any fact gathering. Mr.
Roush stated no, all information relied upon will be presented at the hearing. It would not be
appropriate to do fact finding outside the boundaries of the hearing because the Board is acting as
both triers of fact as well as the judge. The Board's decision should be based on the evidence that is
presented at the hearing itself.
Member McHugh stated that at the last hearing there was some research that needed to be done
which extended the time required to deal with the issue. Acting Human Resources Director Kovacs
stated that was a different situation in that it was a review of an exam process and this hearing is an
appeal of termination.
Member Santos stated that the name of the lawyer representing the appellant looks very familiar to
her and she may have practiced law with or against him a long time ago; she asked if this would be
an issue. Mr. Roush stated that as long as she had not represented the appellant in the past or had a
financial connection with the law firm, it should not be a problem. If Ms. Santos did not see a conflict
of interest other than the possibility of having a case with that person, then there is not a reason to sit
out of the hearing.
Member Malloy made a motion that the Appeal of Notice of Termination submitted by Barbara
Hawkins be heard on February 11, 12 and 13 at 5:30 p.m. and to end at such time the Civil
Service Board deems appropriate. Motion was seconded by Vice President Batchelor which
passed by a 5-0 vote.
5-B. Approval of Request for Lateral Transfer to New Classification
-
Senior Management Analyst to Senior Human Resources Analyst
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Page 5
Civil Service Board Minutes
Regular Meeting January 15, 2014
Acting Human Resources Director Kovacs stated that this notice is to advise the Board that she has
approved this lateral transfer. This is in keeping with moving people into function specific
classifications rather than the general classifications. This is a slow process because priorities keep
shifting and Human Resources is working with limited resources.
In this particular case, Senior Human Resources Analyst Low was moved laterally from the Senior
Management Analyst classification to the Senior Human Resources Analyst classification.
Vice President Batchelor asked if the plan was that everyone would be in this type of classification.
Acting Human Resources Director Kovacs explained that the City is moving from general
classifications into more specific classifications. For instance, Tiffany llacqua and Monica Selles, who
both recently joined Human Resources, were hired into Human Resources specific analyst
classifications instead of general management analyst classifications which were used before. She
further explained that as the City brings in new employees we try to hire people into the more function
specific classifications in those situations where the associated classification work can keep up with
staffing needs.
5-C. Ordinance Review/Update
Stephanie Sierra, Administrative Services Director, stated that it was brought to staff's attention by
Member Santos that one of the Civil Service Rules was not compliant with current Disability Law.
The Civil Service Rules, Article VI. Examinations, Section 1. (b) and (c), need to be modified to reflect
current law. Possible suggested language change was provided as a draft working document to the
Board. The change needs to be made to the Civil Service Rules, not the Civil Service Ordinance as
originally thought. The Board is solely in charge of the Civil Service Rules and this is/ something the
Board can do without Council approval.
Members Malloy and Santos were pleased with the suggested language change to the Rules to
Article VI. Examinations, Section 1. (b). Director Sierra stated that staff will bring this item back to the
Board for further review.
5-D. Activity Report - Period of September 1, 2013 through November 30, 2013.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
09/23/13
Fire
Firefighter
09/23/13
Library
Library Technician
09/30/13
Police
Police Officer
10/07/13
Alameda Municipal Power
Journey Line Worker
10/14/13
Alameda Municipal Power
Journey Line Worker
10/21/13
Alameda Municipal Power
Distribution Engineer
10/28/13
Public Works
Maintenance Worker I
11/04/13
City Manager
Office Assistant
11/12/13
Public Works
Maintenance Worker I
11/12/13
Public Works
Maintenance Worker II
11/12/13
Public Works
Intermediate Clerk
11/25/13
Human Resources
Human Resources Analyst II
G:\Personnel\CSB\A Minutes)2014-01-15 CSB Minutes-Final.doc",CivilServiceBoard/2014-01-15.pdf
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Page 6
Civil Service Board Minutes
Regular Meeting January 15, 2014
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/08/13
Public Works
Public Works Supervisor
09/08/13
Police
Police Sergeant
10/06/13
Finance
Finance Director
11/17/13
Human Resources
Administrative Services Director
11/17/13
Police
Chief of Police
11/17/13
Community Development
Community Development Director
JOB TITLE CHANGED
DATE
DEPARTMENT
JOB CLASSIFICATION
11/17/13
Community Development
Chief Operating Officer-Alameda Point
From
Alameda Point Project Manager
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
11/01/13
Alameda Municipal Power
Electrical Mtce Working Supervisor
11/30/13
Police
Intermediate Clerk
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/05/13
Community Development
Planner I
09/06/13
Alameda Municipal Power
Electrical Maintenance Tech
10/28/13
Public Works
City Engineer
11/19/13
Alameda Municipal Power
Sr Energy Resources Analyst
11/29/13
Alameda Municipal Power
Assistant General Manager-Customer Resources
President Horikoshi brought to staff's attention that the Activity Report should be labeled item
5-D., not Item 5-B.
Acting Human Resources Director Kovacs stated that under Job Title Changed, Community
Development Chief Operating Officer-Alameda Point should be corrected to Alameda Point Project
Manager, not Deputy City Manager.
Acting Human Resources Director Kovacs stated that reasons for separation were:
Planner I - Resigned (went to work for San Francisco)
Electrical Maintenance Tech - Resigned (returned to former employer)
City Engineer - Termination
Sr Energy Resources Analyst - Resigned (returned to former employer-Modesto Irrigation)
Assistant General Manager-Customer Resources - Resigned (went to work for EBMUD)
Member McHugh asked if staff was seeing a little poaching going on and is it going to be a problem.
Acting Human Resources Director Kovacs stated it probably will be, particularly in areas such as
AMP where specialized skills are needs. Member Santos asked how big the compensation difference
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Page 7
Civil Service Board Minutes
Regular Meeting January 15, 2014
was. Senior Human Resources Analyst Low stated that based on exit interviews, two of the positions
were in excess of 30 percent. Ms. Kovacs stated some of the people went to special districts which
are better funded and can offer better packages and compensation.
President Horikoshi asked if it will be difficult to recruit replacements for those people. Senior Human
Resources Analyst Low stated that they are currently recruiting for the Electrical Maintenance
Technician and have received a decent number of applicants which they will be assessing in the next
couple of weeks. With regard to the Senior Energy Resource Analyst, staff took the opportunity to fill
the position with a lower level Energy Resources Analyst. The hope is to train people in-house and
retain them. AMP has a work force training initiative and will be talking to the Public Utility Board
about a compensation policy for AMP.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(Any person may address the Civil Service Board in regard to any matter over which the Civil
Service Board has jurisdiction or of which it may take cognizance that is not on the agenda)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
None
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
None.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, April 2, 2014 (Member Santos will be absent on April 2)
10.
ADJOURNMENT
Meeting was adjourned at 5:30 p.m.
Respectfully submitted,
Hills Jill Kevacs
Aeting Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSB\All Minutes/2014-01-15 CSB Minutes-Final.doc",CivilServiceBoard/2014-01-15.pdf
CivilServiceBoard,2014-04-02,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, April 2, 2014
1.
CALL TO ORDER
The meeting was called to order at 5:05 p.m. by Board President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda
McHugh, and Marguerite Malloy
ABSENT: Member Zara Santos
Sharlene Shikhmuradova, Administrative Technician II
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to
the Board
Stephanie Sierra, Administrative Services Director
Michael Roush, Attorney - Civil Service Board Legal Counsel
Chris Low, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst II
Beth Fritz, Administrative Assistant II
Terry Flippo, ACEA Representative
Bill Garvine, EUPA Representative
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of January 15, 2014.
Member McHugh moved that the January 15, 2014 Minutes be approved with a few
corrections. Motion was seconded by Vice President Batchelor which was passed by a 4-0
vote.
(Corrections were typos on page 2, 4-A-i. Eligible List ""Estalished"" should be Esta""b""lished and on
page 4, paragraph nine in bold, Mallory should be Malloy.)
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
JANUARY 15, 2014.",CivilServiceBoard/2014-04-02.pdf
CivilServiceBoard,2014-04-02,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting April 2, 2014
4-A-i.
ELIGIBLE LIST ESTABLISHED
DATES ESTABLISHED
EXAM NO.
Support Services Supervisor
01/27/2014
2013-33R
Permit Technician III
01/29/2014
2014-01PR
Economic Development Manager
02/03/2014
2013-36
Division Chief
02/04/2014
2013-39PR
Police Lieutenant
02/06/2014
2013-32PR
Combination Building Inspector
02/18/2014
2013-43
Electrical Maintenance Technician
02/19/2014
2013-34R
Senior Building Code Compliance
Officer
02/24/2014
2014-05PR
Assistant City Attorney II
03/03/2014
2013-42
Substation and Meter Supervisor
03/03/2014
2014-04
Line Working Supervisor
03/06/2014
2014-03
Planner I
03/06/2014
2014-02
4-A-ii.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Police Sergeant
03/05/2013
2013-03PR
Fire Apparatus Operator
07/03/2013
2013-11PR
Code Compliance Officer
08/14/2013
2013-23
Maintenance Worker II
10/01/2013
2013-27
Police Officer
02/19/2013
2013-05
Anderson, Travis
Hernandez, Zachary
Reimche, Craig
Burnaugh, Michael
Ho, Scott
Rodriguez, Brauli
Canterbury, Robert
Martinez, Carlos
Sipes, Carson
Canty, Arsenio
McCarthy, Nicholas
Garcia, Marshall
Melara, Fausto
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Fire Captain
01/30/2012
2011-32PR
Supervising Planner
03/14/2013
2012-47
Library Technician
08/01/2013
2013-16
Distribution Engineer
09/09/2013
2013-22
Maintenance Worker I
09/19/2013
2013-26
Energy Resources Analyst
10/02/2013
2013-25
Traffic Signal Maintenance Technician
12/19/2013
2013-35PR
Permit Technician III
01/29/2014
2014-01PR
Member Malloy moved that Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii be approved.
Motion was seconded by Member McHugh which was passed by a 4-0 vote.
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Administrative Services Coordinator
Executive Assistant
Office Assistant
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President Horikoshi stated that there was a minor correction on Office Assistant under Examples of
Duties, #2, the extra word ""and"" at the end of the sentence should be removed.
New Class Specifications:
Administrative Services Coordinator - Alameda Municipal Power (AMP)
City Engineer
Executive Assistant - Alameda Municipal Power (AMP)
Human Resources Manager
Office Assistant - Alameda Municipal Power (AMP)
Senior Human Resources Analyst - Alameda Municipal Power (AMP)
Member Malloy asked about the Human Resources Manager specification; is the chain of command
that there is not a Director anymore? Acting Human Resources Director Kovacs stated that there is
no longer a Human Resources Director position and that Human Resources is now reporting to the
Administrative Services Director.
Member Malloy asked Acting Human Resources Director Kovacs if she was no longer serving as the
Human Resources Director. Acting Human Resources Director Kovacs stated that for the purposes
of serving as secretary to the Civil Service Board, she is.
Member McHugh stated that the Human Resources Manager specification does not indicate that
supervisory experience is necessary, and as that is usually looked for in a manager position, she
asked for clarification. Senior Human Resources Analyst Low stated that supervision could be
included in the specification. President Horikoshi stated that it does look like there is some
supervisory experience required.
Member McHugh asked if someone would be put in that position that had no supervisory experience.
Administrative Services Director Sierra stated that under the Experience section of the specification it
states: Five years of broad human resources management experience including substantial
supervisory experience, preferably in a public agency or governmental setting. So she believes it is
covered.
Member McHugh asked for the meaning of substantial. Administrative Services Director Sierra
explained that is a general term and that it would certainly be one year. Member McHugh asked if it
would include a variety of human resources functions as well. Administrative Services Director Sierra
stated not necessarily, someone who had substantial human resources management experience
would be able to do the job.
Acting Human Resources Director Kovacs referred to the job specifications for Administrative
Services Coordinator, Office Assistant, and Executive Assistant. She stated that the City has recently
recognized two new employee groups, Electric Utility Professionals of Alameda (EUPA), for whom
audience member Bill Garvine is the representative, and Alameda Municipal Power Unrepresented
(AMPU). AMPU is made up of the Assistant General Manager classifications and the Senior Human
Resources Analyst assigned to AMP. The purpose of these six specifications is to segregate the
classifications in the two different employee groups from each other. For example, Executive
Assistant that will serve for the City, versus the Executive Assistant who will serve at AMP. Some
corrections were so basic, (e.g., removing references to typewriters and shorthand skills) that staff felt
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compelled to bring the new AMP classifications and the City classifications to the Board.
Member McHugh asked for clarification of the Definition section of the City Engineer specification
which references, ""engineering and public works project management"" and Examples of Duties #3
which states, directs the project management, planning She felt it was either redundant
or
unclear. Administrative Services Director Sierra stated that the City Engineer would be expected to
supervise both projects and project managers, so they should know project management as a topic
well. This way they can either take a major project as their own project or supervise other project
managers. The City wants someone with broad major project management experience.
Member McHugh stated that saying ""managing project managers"" might be clearer. Administrative
Services Director Sierra stated that general management is a skill and project management is a
different skill. Once you have a skill as a manager it can be adapted to other things if you know the
field. Project management is a specific skill set. The City wants the individual to have both general
management skills and project management skills.
Member McHugh asked if the City Engineer would be required to be Project Management
Professional (PMP) certified. Administrative Services Director Sierra stated that we would encourage
any project manager to acquire that certification in the future, but that it is very hard to find people
with that certification, especially civil engineers.
Member McHugh moved that Consent Calendar items 4-A-iv be approved with the minor
corrections. Motion was seconded by Member Malloy which was passed by a 4-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of December 1, 2013 through February 28, 2014.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
12/02/13
Alameda Municipal Power
Energy Resources Analyst
12/09/13
Alameda Municipal Power
Energy Resources Analyst
12/16/13
Finance
Intermediate Clerk
12/17/13
Police
Police Officer
12/17/13
Police
Police Officer
01/06/14
Community Development
Office Assistant
02/10/14
Police
Intermediate Clerk
02/18/14
Alameda Municipal Power
Utility Support Services Supervisor & Procurement
Administrator
02/24/14
Community Development
Combination Building Inspector
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/15/13
Police
Police Captain
12/29/13
Alameda Municipal Power
System Operations & Field Services Superintendent
12/29/13
Alameda Municipal Power
Compliance Superintendent
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01/26/14
Public Works
Traffic Signal Maintenance Technician
01/26/14
Finance
Finance Supervisor
01/28/14
Fire
Fire Captain
01/29/14
Fire
Fire Captain
02/09/14
Community Development
Permit Technician III
02/20/14
Fire
Fire Apparatus Operator
LATERAL TRANSFER TO NEW CLASSIFICATION
DATE
DEPARTMENT
JOB CLASSIFICATION
12/15/13
Alameda Municipal Power
Senior Human Resources Analyst
From
Senior Management Analyst
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/06/13
Library
Executive Assistant
12/28/13
Fire
Fire Captain
12/26/13
Fire
Fire Apparatus Operator
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/19/13
Community Development
Planner I
12/20/13
Public Works
Maintenance Worker II
12/20/13
Public Works
Senior Management Analyst
01/03/14
Alameda Municipal Power
General Manager - AMP
02/13/14
Police
Police Officer
Member Malloy asked the reasons for the Separations. Acting Human Resources Director Kovacs
stated that Separations were for the following reasons:
Planner I - Left for a job in San Francisco
Maintenance Worker Il - Left for a job at the Port of Oakland
Senior Management Analyst - Passed away
General Manager (AMP) - Left for a position in Riverside
Police Officer - Released from probation
President Horikoshi asked if changes in benefits for Police Officers have made it more difficult to
recruit police officers. Acting Human Resources Director Kovacs stated that it is not difficult to recruit
Police Officers; it is very difficult for them to qualify and pass the background test.
Member McHugh asked if the City was doing better in retaining the Officers that go through the Police
Academy. Acting Human Resources Director Kovacs stated that retention of Police Officers hired as
recruits to attend the Academy was going very well. For a while the Police Department was focusing
their hiring efforts on laterals from outside agencies, but the retention rate was not as successful as
with recruits. The City did better with Police Officers who were trained in our way of policing as
opposed to retaining those from another agency.
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CivilServiceBoard,2014-04-02,6,"Planning felt that it would help to create an independent bargaining unit that would then be able to
advocate for an exclusive class of utility employees. Mr. Garvine stated that they have had great
support from the IBEW, MCEA, and ACEA groups.
Mr. Garvine thanked the Civil Service Board, City Council, and City staff for their work on the new
classifications with regard to AMP.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Horikoshi and Acting Human Resources Director Kovacs reminded the Civil Service Board
that election of officers will be held at the July meeting. President Horikoshi directed that the election
of officers be put on the next Civil Service Board Meeting agenda.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Acting Human Resources Director Kovacs stated that the Women's League of Voters has given the
Civil Service Board invitations to their Public Officials Night. She also thanked the Civil Service Board
for turning in their Form 700 to the City Clerk's Office.
The Board was also informed that Human Resources staff member, Sharlene Shikhmuradova
(Administrative Technician II) delivered a healthy baby girl, Alessandra, on February 22. Mother and
baby are doing very well.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, July 2, 2014
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10.
ADJOURNMENT
Meeting was adjourned at 5:29 p.m.
Respectfully submitted,
sigh
Jill blovacs
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
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CivilServiceBoard,2014-07-02,1,"eny
OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, July 2, 2014
1.
CALL TO ORDER
The meeting was called to order at 5:02 p.m. by Board President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda
McHugh, Marguerite Malloy, Zara Santos
ABSENT: Beth Fritz, Administrative Assistant II
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to
the Board
Stephanie Sierra, Administrative Services Director
Michael Roush, Attorney - Civil Service Board Legal Counsel
Chris Low, Senior Human Resources Analyst-AMP
Monica Selles, Human Resources Analyst II
Sharlene Shikhmuradova, Administrative Technician II
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of April 2, 2014.
Member McHugh moved that the April 2, 2014 Minutes be approved. Motion was seconded by
Vice President Batchelor, and was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
JULY 2, 2014.",CivilServiceBoard/2014-07-02.pdf
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Page 2
Civil Service Board Minutes
Regular Meeting July 2, 2014
4-A-i.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Firefighter
05/08/2014
2012-31
Human Resources Manager
05/20/2014
2014-12PR
Management Analyst
05/07/2014
2014-08PR
Senior Account Clerk
04/08/2014
2014-06
4-A-ii.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Finance Supervisor
11/13/2013
2013-32
Human Resources Analyst I
06/27/2013
2013-21PR
Intermediate Clerk
10/10/2013
2013-30
Office Assistant
10/28/2013
2013-31
Police Captain
05/01/2013
2013-12PR
Police Officer
John Yu
12/09/2013
2013-05
4-A-iii. ELIGIBLE LIST EXPIREDICANCELLEDI
EXHAUSTED
DATE ESTABLISHED
EXAM NO.
Administrative Technician II
01/09/2013
2012-42
Electrical Maintenance Technician
02/19/2014
2013-34R
Human Resources Analyst Il
10/17/2013
2013-28
Senior Building Code Compliance Officer 02/24/2014
2014-05PR
Supervising Librarian
05/24/2012
2012-18
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
None
New Class Specifications:
-
Deputy Public Works Director
-
Police Maintenance Technician
-
Police Technician
-
Public Safety Communications Supervisor
Vice President Batchelor stated that he had a question regarding the Police Maintenance Technician
specification. Member Malloy stated that she had a question regarding the Police Technician
specification.
Vice President Batchelor stated that the examples of duties in the Police Maintenance Technician
specification sounds like some of the duties are no longer going to be performed by Public Works.
Acting Human Resources Director Kovacs stated yes, that is correct. Vice President Batchelor stated
there are a lot of duties for this individual job, including routine Police Department building
maintenance work plus maintenance on police vehicles, possibly including mobile computers inside
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the vehicles, and conducting surveys. It seems like there are a lot of duties for this one individual.
Acting Human Resources Director Kovacs stated there are a lot of duties. Right now they have a
dedicated maintenance/custodian position. Over time the position has evolved and the work requires
proficiency in specialized needs of the Police Department. For instance, troubleshooting the issues
with the security systems, sirens on automobiles, and coordination of taking vehicles to the shop, etc.
It is anticipated that this would be a promotional opportunity. It is not appropriate to upgrade the
position to a Maintenance Worker Il because the specialization and nature of the work is not
interchangeable with what would be represented by a Maintenance Worker II in Public Works. The
skill set is very different.
Vice President Batchelor stated that it seems that Public Works should be able to take care of the
building. Acting Human Resources Director Kovacs stated that is correct. But they only have one
position in the Police Department. Vice President Batchelor asked if we were creating this position
for this individual. Acting Human Resources Director Kovacs stated that there would be a
promotional
opportunity in the Police Department. Any maintenance workers or employees
throughout the City would be able to apply.
Member McHugh stated that this was a very interesting mix of skills required to do this job. What
happens if something happens to the employee? Then you would have to redefine the job? Then you
would have to find someone that knows HVAC, security systems, locks, etc. It is a pretty broad
spectrum. Acting Human Resources Director Kovacs stated that this is meeting the needs of the
Police Department. It is not unusual that when an employee with long tenure departs a position, that
it be reviewed, possibly redefined, and work distributed differently. For instance, in the Fire
Department the same person had been doing their payroll for over 25 years and the position had
been elevated to the level of an Administrative Tech III specializing in fire payroll. When that person
retired, the position was reviewed and downgraded because the Fire Department could not justify
having someone new to the work at the higher level. Someone who had background in the Finance
Department filled that position as an Administrative Tech II. Maybe someday that person will develop
the level of expertise to be at the advanced level.
Member Malloy asked if the Human Resources Department talks with the Department Heads and
says to them that we do not want to create jobs for one position. And, if you are you holding a
budgeted position, is the Department going to fill that lower position? Are the Departments keeping
these lower positions in their budgets? Acting Human Resources Director Kovacs stated no, it varies.
In this particular case, a Police Maintenance Technician position is being added and a Maintenance
Worker I position is being eliminated. A promotional examination will be conducted and the
incumbent Maintenance Worker I has the opportunity to apply. You do run the risk of the incumbent
employee not making the cut in the exam and they would be subject to layoff. That has happened
before.
Member Santos stated that the duties #7 and #8 do not seem aligned with duties #1 thru #6. Are
those duties in the specification as a catchall or is this incumbent actually doing these things. Acting
Human Resources Director Kovacs stated that in this particular bargaining unit, there is a Police
Technician, Property and Evidence Technician, and Crime Scene Investigators, and when the Police
Department has an incident anybody who is available is expected to participate. They may need to
control traffic, control crowds, etc. They need to be able to help in police actions as appropriate,
whatever the police action might be.
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Member McHugh stated that for the Police Technician specification it states that drug screening is
required but she did not notice a drug screening requirement for the Police Maintenance Technician.
Acting Human Resources Director Kovacs responded that the Police Maintenance Technician is part
of Alameda City Employees Association (ACEA), which is the more general employee association
bargaining unit, and the Police Technician is part of the Alameda Police Officer's Association Non-
Sworn, which is a different bargaining unit. The Police Technician wears a uniform, works varying
shifts, possibly including holidays, etc. The Police Maintenance Technician does not work on
holidays, does not wear a uniform, and that employee is not going to be involved in law enforcement
code work. Whereas, the Police Technician deals with abandoned vehicle reports, parking reports,
etc. They are more involved in the direct nature of law enforcement. The Police Maintenance
Technician does specialized skilled Police Department maintenance work, but is not regularly
involved in activities that directly support law enforcement.
Member McHugh asked if there is a public safety issue or something else given all the things that this
person (Police Maintenance Technician) would work on and that they are exempt from drug testing.
Acting Human Resources Director Kovacs stated that the Department of Transportation - Drug &
Alcohol Testing (DOT) requirements are very strict and this person is not required to have that level of
driver's license that would make them subject to the DOT testing.
Member Malloy asked if the Police Technician is a new classification and if we are eliminating one.
Acting Human Resources Director Kovacs stated that this job specification has been a long time in
the making, since 2006. The City used to have Police Technicians I, II, and III classifications. In
2006, these classifications were segregated into Crime Scene Specialist, Senior Public Safety
Dispatcher from Police Technician III; Dispatcher and Jailer from Police Technician II; and Police
Technician I became Police Technician.
Administrative Services Director Sierra stated that although this particular position is not required to
have drug testing the Board needs to keep in mind that that there are a number of other positions
within the City that also deal with security systems, locks, etc., especially maintenance workers who
do work on locks, and security issues, and those employees are not required to have drug testing in
addition to the IT Department.
Member Malloy stated that cognitively she cannot conceive of a person having a high school diploma
and two years of experience and being required to do the examples of duties. It seems so far
disconnected from what would be required of an individual to do the job. Is there something being
eliminated? Member Malloy asked Acting Human Resources Director Kovacs to give her the
rationale as to why you would believe that someone with a high school diploma and two years'
experience working at McDonald's could conceptually, cognitively, do the things that are asked in the
examples of the specifications. Acting Human Resources Director Kovacs stated that the education
and experience requirements were carried-over from the original Police Technician I job specification.
Like all job specifications this one is designed to provide latitude. A huge number of applicants are
expected because the minimum qualifications/requirements are low. It would be up to staff and the
Police Department, on the strength of the applicant pool, to take the strongest applicants with the
most relevant work experience.
Member Santos asked if the Police Technician job required following a set of procedures and
parameters. Acting Human Resources Director Kovacs explained that the distinguishing features
states ""initially supervision and training are given in detail and as the incumbent becomes more
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capable the incumbents work with a higher degree of independence."" So yes, they do function in
accordance with specific departmental policies and procedures.
Member Malloy asked if there was going to be one position or multiple positions. Acting Human
Resources Director Kovacs stated the City currently has one position. She further explained that if
the incumbent were to vacate the position they would likely hire someone who has less experience
and would initially require a lot of supervision and training. After a number of years, the employee
would operate with more independence and be compensated more as they moved up through the
steps of the pay range.
Member Santos asked if we need to say supervision and training are given in detail. If we say
""initially"" in the specification it could last a few years. This would address that this is an entry-level job.
Acting Human Resources Director Kovacs stated it is an entry-level job. This is our typical narrative.
Member Malloy asked if the role of the Civil Service Board is to rubber stamp whatever the City
Council has approved as opposed to them being able to interject or suggest amendments or
changes. Acting Human Resources Director Kovacs stated she would not say rubber stamp. The
Board's function is to make sure specifications represent the work that is to be performed. It is up to
Council to determine what the proper positions are, and the Board is to make sure specifications
support and represent the work that is to be performed. The Board is also responsible for ensuring
that recruitments and examinations are conducted in ways that represent and test for the skills,
knowledge and experience that are necessary to do the designated work.
Mr. Roush, Attorney - Civil Service Board Legal Counsel, stated that he feels Member Malloy is
asking if the Board has the discretion to modify the proposed class specification. He feels that the
Board does, if the Board feels that there are parts of the specification that need to be modified, they
have that discretion to do so. For example, if a specification had a certain education level that they
felt should be raised or lowered, they should articulate that and then see what staff's position would
be as to why that might be a good idea or a hindrance to recruitment, etc. It is within the Board's
purview to make those kind of suggestions and to review and weigh in on whether this is a fair
representation of what this class specification ought to be.
Member Malloy asked for a copy of the organizational charts that currently exist for each department.
She feels this would give her a better perspective of how they fit into the grander scheme of the
departments. Acting Human Resources Director Kovacs stated that there are organizational charts
included in the two-year budget. Human Resources can provide an updated chart.
President Horikoshi stated it is not up to the Civil Service Board to say this seems like an odd mix of
duties. If he were in Human Resources and working on a specification like this, his questions to the
department would be that they should not be writing a job specification for just one person. The
specification should be written according to what the department needs a position to do. Typically you
would not have a position in the Police Department do all these things. Mr. Roush, stated that if the
Board feels that the specification is too specific and should be more general then the Board should
articulate that to staff and not approve it. The Board can direct staff to go back to the Police
Department and talk to them about how the specification should be revised. Acting Human
Resources Director Kovacs stated that the department's original vision was to move this position into
the Police Technician classification, which also would have moved it into the non-sworn Police
Officers Association bargaining unit. Given the scope of the work of the two individual positions,
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great effort was made to put it in a general classification. It was determined that work of the Police
Department maintenance position did not belong in that association or in the same job classification
with the other position. They also looked at the use of the Maintenance Worker II classification. Like
many other areas, maintenance entry-level positions could be interchangeable. But a Maintenance
Worker Il in Public Works could not come to the Police Department and do the same work as the
proposed Police Maintenance Technician. Likewise, an incumbent Police Maintenance Technician
would not be expected to go to Public Works Maintenance and do the work of a Maintenance Worker
II position. We are looking at a scope of work that is just too different.
Member McHugh stated that if the duties were parsed by skill set, you would not have a full-time
position. Acting Human Resources Director Kovacs agreed there would not be a full-time position.
Member McHugh asked if it would justify two part-time people. Acting Human Resources Director
Kovacs stated then you would be talking about a substantial change to the organizational structure.
You would be eliminating a full-time position and replacing it with two part-time positions, initiating a
layoff and meet and confer with impacted associations. Also, you would be replacing a full-time
employee with two part-time employees, which is prohibited in the MOUs.
Member Malloy asked for the salary range for the Police Maintenance Technician and the Police
Technician. Acting Human Resources Director Kovacs stated the Police Maintenance Technician will
be equivalent to the Maintenance Worker II. She will have to get back to Member Malloy for the
range of the Police Technician.
Member Malloy stated that if she had the salary range for the positions it would help her with the
perception of the educational requirements and employment standards and why you would get many
applicants for one job and not the other job. Seeing the salary ranges would help her determine if the
City is doing a disservice by creating specs that reflect what we are not looking for. Acting Human
Resources Director Kovacs stated that for the Police Technician we could be looking for someone
who is experienced in social services or a medical environment where complex information is dealt
with.
Vice President Batchelor stated that you are still dealing with only a high school education for either
one of these positions. He would think that should be higher education and a little higher than two
years of work experience in both of the specifications.
Member Santos stated that maybe one solution is to simply flush out the description on the
experience to reflect the more specific skill set. You need to be careful to be accurate. You want it to
be fairly accurate for purposes of defending against any sort of litigation. Acting Human Resources
Director Kovacs stated that the approach is to allow the analyst the flexibility depending on what the
labor market is at the time of the recruitment so that the specifications are living breathing documents
and not stagnant and rigid. In a tight labor market, it can be difficult to get the candidates we need if
the specification is too tight and this is why all specifications also say ""any combination to education
experience likely to provide the required knowledge and abilities. A typical way to obtain the
knowledge and abilities would be "" When you have a market where you are receiving only four
applications, if two applications have experience that is directly related, they progress in the
examination process. If a correlation can be made that the other two have applicable knowledge and
experience, the analyst can determine that there is a relevant skill set and that the candidate/s should
be invited to interview to present themselves with their credentials and background, and a
determination made if the candidate could actually perform and execute the duties successfully.
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When you have a bigger applicant pool of 80 applications, you could be much more stringent and
tight in applying the standards.
Member Santos stated that she agrees that the specification should not be written tightly. She is
wondering if it is possible to take some of the descriptions and put it into the experience and then put
some of the requirements into the abilities.
Acting Human Resources Director Kovacs stated that for the Police Technician the top salary step is
$31.53 per hour with a 40-hour workweek. The Police Maintenance Technician top salary step is
$31.77 per hour with a 38 or 40-hour workweek.
Member Malloy made a motion to approve the Consent Calendar items with the exception of the
Police Technician and the Police Maintenance Technician specifications. Board Member Santos
seconded the motion. Motion was approved 5-0.
Member Malloy made a motion to direct staff to talk with the Police Department in regard to the Police
Technician and Police Maintenance Technician and discuss whether or not they are open to
explaining in more detail, information required with respect to recruiting and retaining people based
upon education and experience and hopefully looking at the knowledge and abilities sections and
incorporating information from those two areas into the job specifications. Member McHugh
seconded the motion. Motion was approved 5-0.
5.
REGULAR AGENDA ITEMS
5-A. Informational Reports Regarding Approval of Lateral Transfers:
- Administrative Management Analyst to Police Records Supervisor (McNiff)
-
Executive Assistant to Executive Assistant-Alameda Municipal Power (Ablett)
-
Executive Assistant to Executive Assistant-Alameda Municipal Power (Esparza)
-
Office Assistant to Office Assistant-Alameda Municipal Power (Hanna)
-
Administrative Services Coordinator to Administrative Services Coordinator-
Alameda Municipal Power (Kelly)
-
Administrative Services Coordinator to Administrative Services Coordinator-
Alameda Municipal Power (Sibley)
-
Senior Human Resources Analyst to Senior Human Resources Analyst-Alameda
Municipal Power (Low)
Member Malloy asked how the transfer of Administrative Management Analyst to Police Record
Supervisor is equivalent. Acting Human Resources Director Kovacs stated that they are not
equivalent. This action is the result of ongoing staff work to convert use of generalist classifications to
more function specific classifications where the function specific positions have been approved. The
Board will be seeing more of these as work continues or as additional function specific positions are
approved.
Member Malloy asked if the Board could get a copy of the specifications attached to the requests for
the lateral transfers to help the Board do a comparison.
Vice President Batchelor asked about the delay of a year's time in seeing the job description. Acting
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Regular Meeting July 2, 2014
Human Resources Director Kovacs stated the classification was approved but we do not have the
staff resources to immediately write the job specifications. There is a large backlog of job
specifications. The Police Technician has been on the list for almost a decade.
Vice President Batchelor stated that he thought the job specification was done before the
classification. Acting Human Resources Director Kovacs stated no, not necessarily.
5-B. Informational Report on Cancellation of Eligible List - Electrical Maintenance
Technician, 2013-34R
The Interim General Manager-AMP has informed Human Resources that the eligible list for Electrical
Maintenance Technician no longer meets the needs of the City and requested that the list be
cancelled. The eligible list includes two candidates who are qualified, but are no longer interested in
working for the City. Therefore, neither of the two remaining candidates meets the organization's
business requirements or hiring needs. A new recruitment for Electrical Maintenance Technician will
be conducted.
5-C. Activity Report - Period of March 1, 2014 through May 31, 2014.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
03/24/14
Alameda Municipal Power
Electrical Maintenance Technician
04/07/14
Community Development
Planner I
04/07/14
Community Development
Economic Development Manager
04/14/14
Community Development
Planner I
04/21/14
Community Development
Fire/Bldg Code Compliance Officer
04/28/14
Public Works
Maintenance Worker II
05/05/14
City Attorney
Assistant City Attorney II
05/27/14
Fire
Firefighter (2)
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/09/14
Alameda Municipal Power
Substation and Meter Supervisor
03/23/14
Police
Police Lieutenant
03/23/14
Police
Police Sergeant
03/24/14
Alameda Municipal Power
Line Working Supervisor
04/06/14
Community Development
Senior Building Code Compliance Officer
05/04/14
Finance
Senior Account Clerk
05/18/14
Public Works
Maintenance Worker II
05/18/14
Public Works
Management Analyst
RECERTIFICATION TO FULL-TIME
DATE
DEPARTMENT
JOB CLASSIFICATION
03/24/14
Community Development
Combination Building Inspector
05/19/14
Alameda Municipal Power
Administrative Services Coordinator
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(Reinstated from Layoff)
LATERAL TRANSFER TO NEW POSITION
DATE
DEPARTMENT
JOB CLASSIFICATION
05/28/14
Library
Administrative Technician II
From
City Attorney
Administrative Technician II
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
04/19/14
Police
Crime Scene Specialist
05/02/14
Alameda Municipal Power
Electrical Maintenance Technician
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
04/11/14
Public Works
Maintenance Worker I
04/14/14
Alameda Municipal Power
Assistant General Manager-Energy Resources
5-D. Elections of Civil Service Board President and Vice President
Vice President Batchelor moved that President Horikoshi be reelected as the Civil Service Board
President. Motion was seconded by Member Malloy, and was passed by a 5-0 vote.
Member Santos moved that Vice President Batchelor be reelected as the Civil Service Vice
President. Motion was seconded by Member McHugh, and was passed by a 5-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(Any person may address the Civil Service Board in regard to any matter over which the Civil
Service Board has jurisdiction or of which it may take cognizance that is not on the agenda)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Batchelor asked about the Sunshine Ordinance completion form. Human Resources
staff will check the status of the Board form submissions.
President Horikoshi shared with the Board a letter that was received on April 2. He asked that the
letter be put on the next agenda. Acting Human Resources Director Kovacs stated it will be
agendized with an informational report.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Acting Human Resources Director Kovacs congratulated Member Malloy on her reappointment to the
Civil Service Board.
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Acting Human Resources Director Kovacs also welcomed Sharlene Shikhmuradova, Administrative
Technician II, back to Human Resources after her leave of absence.
Acting Human Resources Director Kovacs stated that Glenn Steiger has been hired as the new
General Manager of Alameda Municipal Power.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, October 1, 2014
10. ADJOURNMENT
Meeting was adjourned at 5:58 p.m.
Respectfully submitted,
sigh
Jill Kovacs
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
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CivilServiceBoard,2014-10-27,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
MONDAY, October 27, 2014
1.
CALL TO ORDER
The meeting was called to order at 5:03 p.m. by Board President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda
McHugh, Marguerite Malloy, Zara Santos
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary
to the Board
Stephanie Garrabrant-Sierra, Administrative Services Director
Beth Fritz, Administrative Assistant Il
Michael Roush, Attorney - Civil Service Board Legal Counsel
Chris Low, Senior Human Resources Analyst-AMP
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst Il
Sharlene Shikhmuradova, Administrative Technician Il
Terry Flippo, ACEA Representative
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of July 2, 2014.
Member McHugh moved that the July 2, 2014 Minutes be approved. Motion was seconded by
Member Malloy which was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
OCTOBER 27, 2014.",CivilServiceBoard/2014-10-27.pdf
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Civil Service Board Minutes
Regular Meeting October 27, 2014
4-A-i.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Administrative Technician I
06/30/2014
2014-16
(Media and Communications Technician)
Apprentice Line Worker
06/02/2014
2014-09PR
Assistant General Manager -
09/02/2014
2014-23
Energy Resources Planning
City Engineer
06/26/2014
2014-07
Electrical Maintenance Technician
07/01/2014
2014-14
Fire Captain
07/03/2014
2014-11PR
Maintenance Worker I
07/28/2014
2014-20
Paralegal
07/27/2014
2014-22
Permit Technician I
09/04/2014
2014-28
Public Safety Communications Supervisor
08/12/2014
2014-30PR
Public Safety Dispatcher
06/25/2014
2014-10
Public Works Coordinator
06/19/2014
2014-17
Recreation Manager
07/10/2014
2014-18
Recreation Services Specialist
09/02/2014
2014-25
Senior Utility Accountant
09/02/2014
2014-32
System Dispatcher
07/02/2014
2014-15
Technology Services Coordinator
08/19/2014
2014-24
(CAD/RMS/MDT Specialist)
Police Officer
Brandon Hansen
07/08/2014
2012-33
Darryl DeRespini
07/08/2014
2013-05
Pierce Hanson
07/08/2014
2013-05
Patrick Helfrick
07/08/2014
2013-05
Tyler Horn
07/08/2014
2013-05
Brent McCord
07/08/2014
2013-05
Erik Rasmussen
07/08/2014
2013-05
Jeannette Cazares
09/11/2014
2013-20PT
Joseph Couch
09/11/2014
2013-20PT
4-A-ii.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Division Chief
02/04/2014
2013-39PR
Finance Supervisor
11/13/2013
2013-32
Fire Apparatus Operator
07/03/2013
2013-11PR
Intermediate Clerk
10/09/2013
2013-30
Planner I
03/06/2014
2014-02
Police Lieutenant
02/06/2014
2013-40PR
Police Sergeant
03/05/2013
2013-03PR
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Assistant City Attorney
03/03/2014
2013-42
City Engineer
06/26/2014
2014-07
Code Compliance Officer
08/14/2013
2013-23
Combination Building Inspector
02/18/2014
2013-43
Economic Development Manager
02/03/2014
2013-36
Line Working Supervisor
03/06/2014
2014-03
Maintenance Worker II
10/01/2013
2013-27
Meter Service Technician
07/29/2014
2014-26PR
Recreation Manager
07/10/2014
2014-18PR
Senior Account Clerk
04/08/2014
2014-06
Substation and Meter Supervisor
03/03/2014
2014-04
Support Services Supervisor
01/27/2014
2013-33PR
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Regular Meeting October 27, 2014
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Senior Utility Accountant
-
System Operator
New Class Specifications:
-
Assistant Community Development Director
-
Crime Scene Specialist
-
Police Maintenance Technician (re-presented)
-
Police Technician (re-presented)
-
Public Works Project Manager I
-
Public Works Project Manager Il
-
Public Works Project Manager III
-
System Operator Trainee
Board Member Malloy made a motion to approve the Consent Calendar items with the
exception of the Senior Utility Accountant, Police Maintenance Technician and the Public
Works Project Managers I, II, and III specifications. Vice President Batchelor seconded the
motion. Motion was approved 5-0.
Member Santos asked if the Senior Utility Accountant was classified as non-exempt. Senior Human
Resources Analyst Low stated it is an exempt classification. Member Santos asked how many
classification levels there are between Senior Utility Accountant and non-exempt line classifications.
Senior Human Resources Analyst Low stated it is right above the non-exempt line classes. For the
Utility Accountant classification family, basically it goes through Senior Account Clerk, Utility
Accountant, and Senior Utility Accountant. We go from non-exempt at the Senior Utility Accountant
level.
Member Santos stated that she feels this job description should be revisited. She performs a lot of
this type of wage and hour work and this seems that it would be red flagged for an audit. Acting
Human Resources Director Kovacs stated an FLSA duties test could be done. What we would be
looking for is: are they making independent judgments, are they recommending/formulating
recommendations that are going to be substantive in so far as business operations are concerned,
which is the foundation of the exemption under the FLSA.
Member Santos stated that it looks like they need graduation from an accredited college with a
degree in accounting, but when she reads the description she is not so sure that she is seeing the
discretion in independent judgment as related to certain policies and procedures. Acting Human
Resources Director Kovacs stated if you look at the definition "" perform responsible utility accounting
and related work involving financial planning, revisions to general accounting procedures, revisions to
procedures and functions, and review of detailed accounting procedures and recommendations for
the improvement thereof..
So they are involved in making recommendations and review of
processes and procedures.
Member Santos stated that she is not saying that this is not an exempt classification, but in reading it
she would like it revisited. If it is circumscribed by certain procedures, etc., for instance by the
General Accounting Principles, she is saying that it should be revisited. Acting Human Resources
Director Kovacs asked if Member Santos would like HR to do an FLSA duties test on this
classification. Member Santos stated that if staff is confident about the FLSA duties then she feels it
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is fine. The job description can be a little stronger. When she looks at it she does not feel that it is
clearly exempt.
Member Santos stated that under California it is a quantitative test. There is no percentage in the
wage orders. The test is primarily engaged in over 50% and we do not have percentages. This may
be okay but when she looks at something right above the non-exempt line she feels it is worth a
revisit. Acting Human Resources Director Kovacs stated that as a Charter City, Alameda is exempt
from almost all of the provisions of the State Wage Orders, with the exception of minimum wage.
Member Santos stated that she feels that the job description is not that strong in qualifying for
administrative or professional exemption and that it could be better. Member Malloy asked Senior
Human Resources Analyst Low if the Board could see the job description which is below the Senior
Utility Accountant. This may help the Board to have a better sense of the description. The
description covers the bare bones of the job. Senior Human Resources Analyst Low stated that the
Board could find the job description on the City's website. He invited the Board to look at the redlined
version of the description in the packet, which indicates this job description was last approved in
1988. The Utility Accountant is going to have similar vintage text. It is not worded as strongly as the
Board would prefer as far as the level of description.
Member Santos stated that you could flush out more of the analysis to highlight the independent
judgment piece. Administrative Services Director Garrabrant-Sierra asked if Member Santos was
actually pointing out a violation of the FLSA duties. Member Santos stated no, this is the kind of job
description that would typically get red flagged as something to look into under the FLSA. Maybe
there is less risk as a Charter City. Acting Human Resources Director Kovacs stated that this
classification could be on the cusp of qualifying for exception. The majority of duties happen to be of
the exempt nature and perhaps that can be better reflected in the job specification.
Member Santos stated that when she looks at ""coordinate"" it is a more non-exempt status, when you
look at an audit you are following a certain set of procedures so there is not so much discretion in
independent judgment, preparation of general ledger is more on the non-exempt side. Without
knowing what the job is, she would like to see more of the exempt duties if staff feels this is truly
exempt.
Administrative Services Director Garrabrant-Sierra stated maybe we need a legal opinion on this
description. Michael Roush, Attorney-Civil Service Board Legal Counsel, stated he thinks that in
order to do that, perhaps understanding the percentage of time that this particular job is intended to
do these things would help understand if it is exempt or non-exempt. If preparation is done 5% of the
time and 50% of the time is spent doing typically more exempt functions, then we would be more
comfortable with this description. Without having gone through that process we can take a look at it.
Unless there is a timing issue, we can bring the information back to the Board. Or, at least come
back with better definitions to make it more clear on whether it is an exempt or non-exempt position.
Acting Human Resources Director Kovacs stated that if the Board directs, staff can review the duties
to make sure they meet the standards of exemption.
President Horikoshi requested that staff take a look at this item and bring it back to the Board for
review again.
Vice President Bachelor asked regarding the Police Maintenance Technician, if there was just one
position for this job description. Acting Human Resources Director Kovacs stated that right now there
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is only one position assigned to this classification. Vice President Batchelor stated that when he
looks at the duties, etc., it is a pretty broad description.
Acting Human Resources Director Kovacs introduced Captain Leibnitz to the Board to answer
questions regarding the Police Maintenance Technician. Captain Leibnitz stated that the
job
description for the position is fairly broad and has evolved over the years to include understanding
and troubleshooting Police equipment, air conditioning systems, and anything to do with the Police
Department building, along with other various duties such as purchasing chairs and toilet paper, and
troubleshooting other areas. It is expected that this person would have an understanding of basic
computers, police computers, and logistics. Duties cover a wide spectrum and it is beneficial if the
person has experience with, and understanding of, basic computers and building maintenance.
Vice President Batchelor asked that when this position goes out for recruitment, what are the aspects
of the position that Police will be looking at; how will the Department determine what the best
candidates will look like; what is the most important piece that the Department will be looking for.
Captain Leibnitz stated it is based on something that can be learned, but also a personality trait.
Someone that is not afraid to reach out to others for help, someone who has good basic common
sense, and someone that knows the ins and outs of basic building maintenance. The Department is
looking for someone well-rounded and can get the job done. Acting Human Resources Director
Kovacs stated that staff is looking for the custodian facilities maintenance experience as well as
substantial electronics installation experience. So if they have done one form or another of any sort
of related electronics installation, in theory, they would be able to pick up the specialized electronic
knowledge that is needed at the Police Department. Additionally, the maintenance experience
desired would include working with complex instructions and rules. It could be difficult to find
someone who has actually worked in a Police Department in this line of work, but we would be
looking to find someone who has potential and has demonstrated the experience and aptitude to pick
up the pieces of work where needed. Captain Leibnitz also stated that the person would have to be
able to prioritize and be very well organized. The person in this position will be pulled in many
directions and would need to be able to prioritize and organize.
President Horikoshi asked if this is acceptable as written. Vice President Batchelor stated yes it is
acceptable.
Vice President Batchelor made a motion to approve the Police Maintenance Technician
specifications as written with the redlines. Board Member Santos seconded the motion.
Motion was approved 5-0.
Discussion was held on the specifications for Public Works Project Managers I, II, and III.
Board Member Santos stated that it looks like the Public Works Project Manager I does not supervise
and the Public Works Project Manager Il and III do supervise. Is that correct? Are there any other
differences? Is it a progression? Acting Human Resources Director Kovacs stated that it is a
progression. The difference between the classifications is the level of the project. There are certain
structural things that have to happen no matter what the size of the Public Works project, and the
different levels are for the different project magnitudes. The Public Works Manager I would be doing
entry level and more simple/routine projects; the Public Works Project Manager Il would be doing
more moderate and standard projects; and the Public Works Project Manager III would be doing more
complicated or complex projects. One way to identify these levels is by the dollar amount of the
projects. In the specifications the amount is not included as they may become obsolete in a short
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time, so they are described in terms of project scope.
Board Member Santos asked in terms of the exempt, non-exempt line where would that be? Acting
Human Resources Director Kovacs stated they are all exempt.
Board Member Malloy asked if transfer or promotion within the job is available. Acting Human
Resources Director Kovacs stated the City does not have flexible staffing, but that is a future
possibility.
Board Member McHugh stated that one function that is missing from all of the specifications is risk
management; the identification, mitigation and having contingency plans for risks to the project. Is
that done by someone other than the Project Managers? Or, is it implied by something that is in one
or more of these position descriptions? Administrative Services Director Garrabrant-Sierra agreed
that it is implied in the description because it is project risk where you have to do a cost benefit
analysis of procedures and identify where there are problems.
Member Malloy asked if the Public Works Department uses project management software.
Administrative Services Director Garrabrant-Sierra stated it will. Member McHugh stated risk
management is not built into any software program. The ability to capture risk management is, but it is
not going to do the analysis.
Administrative Services Director Garrabrant-Sierra stated that she has seen project management
done in many other cities and there are varying ways to calculate and assess risk. Risk can be read
into this but it is certainly possible to add it as well. Staff assumed that was read into this.
Acting Human Resources Director Kovacs stated that the key thing to remember in the job
specifications is that the intent is to not list every single duty on a specification, but to list examples of
duties. We try to represent the major focus and try to write the specification so that we can identify
the performance factors that are going to be needed to be measured in order to test, recruit, and
make an appointment to the job. Staff is not trying to represent every facet of work that may be
performed.
Administrative Services Director Garrabrant-Sierra stated that what is unique in project management
in the public works field is the fact that the City put out bids for projects that will have all the
specifications written out. The Project Manager's responsibility is to ensure that
professionals/contractors are following the specs and doing things on time, on budget, etc., that they
are on task.
Member McHugh stated that is a good example. So the risk awareness that the Project Manager
would need to have is one of the vendors is going to be late on delivering some component that is
required and it will impact someone else down the line. They will have to find a way around it or find
a way to minimize the impact and analyze what it is going to cost and how to move ahead. That is all
risk management. Administrative Services Director Garrabrant-Sierra stated that we consider that
project management. Acting Human Resources Director Kovacs state that Member McHugh may be
talking about including development, procurement, successful implementation and quality control
of each project from inception to completion.""
President Horikoshi asked Member McHugh if that was a substantial enough explanation. Board
Member McHugh stated she was not satisfied, but if that is the level that the City is at on project
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management, maybe it is a maturity thing too. She thinks these are the first project management job
specifications that have been defined.
Acting Human Resources Director Kovacs introduced Public Works Director Bob Haun to answer
questions regarding the Project Manager specifications. Member McHugh stated that a key
component for Project Managers, going by best practices and industry standards, because risk
management is a big part of the job, it is not just scheduling and budget, etc., and the question is
where is that? Is it done by someone else other than the Project Managers? Is it the Project Manager
III who does it? It does not come through in the job description. It has been said that this is not such
a big problem with Public Works because the projects have more predefined requirements.
Administrative Services Director Garrabrant-Sierra stated that these were more of the project
management duties. Public Works Director Haun stated that is more of a management duty because
the City goes through a much more rigorous CIP selection process before the projects even end up
with Project Managers. As part of the CIP assessment process, we go through a risk management
component; how risky is the project, what are the environmental effects, safety risks of the project,
etc. By the time the project comes to a Project Manager, those items would have been identified and
dealt with.
Member McHugh stated that things also come up during projects too. The larger and longer and
more complex the project, the more likely there will be things that do not go as planned. That is part
of the Project Managers' duties, to identify those emerging issues and develop contingency plans.
That is part of Project Management 101. Public Works Director Haun agreed and stated that maybe
it was not articulated very well, but it will fall mostly on the Project Manager III. The Project Manager I
and II will have relatively small projects that do not encompass much risk. The Project Manager III will
have direct authority over the Project Manager I and II.
Member McHugh stated it says that the Project Manager I will have simpler routine projects, Project
Manager Il would have mid-scale, and Project Manager III will have large scale projects. Member
McHugh asked Public Works Director Haun to give an example of mid-scale versus large scale
projects. Public Works Director Haun stated that a mid-scale project would be more classic public
works projects, large-scale would be a building project. For instance a Project Manager III would be
in charge of constructing a new public works facility. The City is currently working on constructing a
new fire station, which would be handled by a Project Manager III. A Project Manager II would handle
more public works related projects including roads, sewers, sewer design and construction. A Project
Manager I would handle very small projects such as projects just beginning/starting out.
Acting Human Resources Director Kovacs stated that on Duty #2, it states ""developing policies and
procedures for establishing costs, schedule controls and coordinating activities"", which deals with
controlling the schedule and work. Member McHugh stated that is an administrative duty. Acting
Human Resources Director Kovacs referred to Duty #3, ""negotiates and administers conflicts;
supervises and coordinates the work of consultants and contractors; resolves conflicts in a timely
manner satisfying project needs.""
Member Santos stated that on Duty #9 it talks about variances and critical paths, and asked does
Member McHugh feel that needs to be flushed out? Member McHugh stated that she is a PMP and
she is on the Board of Directors for the Project Management Institute, and Project Managers do not
do
the
risk
management.
If
it
is
not
called
out
in
the
position
description,
you
are
not
going
to
have
it.
It is a critical component of getting the result that you want and not having budget overruns, etc.
Keeping track of the schedule and budget helps but that is really administrative. This requires some
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CivilServiceBoard,2014-10-27,8,"limit a major life activity and cannot perform the essential duties of the position for which
he/she has applied, with or without accommodation.""
And
""Change Article VII, Section I to add: The Executive Secretary to the Board shall have the
authority and discretion to revise and maintain lists of the classifications considered entry
level and those requiring professional certification or advanced degree, however when any
change is made to the list, those changes shall be reported to the Board at the next regularly
scheduled meeting.'
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Civil Service Board Minutes
Regular Meeting October 27, 2014
And to remove the current list of classifications which enumerate entry level and those
requiring professional certification or advanced degree."" ""
Board Member Santos seconded the motion. Motion was approved 5-0.
5-B. EUPA Correspondence: Staff Response to Correspondence from the Electric
Utility Professionals of Alameda (EUPA) and Certain Individual Members
Regarding Bumping Rights in the Case of a Layoff.
Administrative Services Director Garrabrant-Sierra provided a report to the Board regarding letters
received by the Board and Human Resources regarding certain individual members in the new union,
(EUPA), regarding their bumping rights in the case of a layoff. Administrative Services Director
Garrabrant-Sierra stated that the City has received previous letters on this subject, but we do not like
to give an opinion/s on hypothetical subjects because every circumstance is different. There are no
Civil Service Rules that govern Bumping Rights. Those rules are actually covered by the individual
MOU's. Staff is advising to not make a determination on something that is covered in the MOU's and
that is a hypothetical.
Board Member McHugh made a motion to accept the report as written. Board Member Santos
seconded the motion. Motion was approved 5-0.
5-C. City of Alameda's Organizational Chart for FY 2013-2014 and FY 2014-2015
Acting Human Resources Director Kovacs provided the Organizational Charts for FY 2013-2014 and
FY 2014-2015 which were requested by the Board.
Acting Human Resources Director Kovacs stated that the Organizational Chart is subject to change
as approved by Council.
Acting Human Resources Director Kovacs stated that if the Board has questions on the
Organizational Charts, Salary Schedules, Council agenda reports/packets, etc., all of the information
is available on the City's website. The Board is always welcome to ask questions of staff, but wanted
to let the Board know that the information is also readily available on the City's website.
President Horikoshi asked the Board if they thought it would be helpful if when job descriptions are
being brought to the Board if it would be helpful if the Organizational Chart for that particular area be
included in the packet. Acting Human Resources Director Kovacs stated that the Organizational
Chart is really a reflection of Position Control and Authorized Positions within the City. Establishing
Authorized Positions is a function of City Council. President Horikoshi stated that the Board does not
want to change that function, but this would help the Board understand certain classifications. Acting
Human Resources Director Kovacs stated that if the Board looks at the Salary Schedules they will
have a better understanding on the order of things. Salary Schedules are organized by family or
group: management salaries would be on the Management and Confidential Employees Association
(MCEA) schedule, and general classes are on the Alameda City Employee Association (ACEA)
schedule. You can also see if a particular position is exempt because the salary will be listed
annually and if it is non-exempt, an hourly salary will be listed. Salaries are in descending order.
Acting Human Resources Director Kovacs suggested that the Board might find looking at the Salary
Schedules helpful.
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Civil Service Board Minutes
Regular Meeting October 27, 2014
Member McHugh clarified that the Salary Schedule can also be looked at as a classification chart.
Acting Human Resources Director Kovacs stated that while there is not one comprehensive Salary
Schedule, there is a Salary Schedule for each bargaining unit, which could be useful.
Michael Roush, Attorney-Civil Service Board Legal Counsel, asked as an example, where the Police
Maintenance Technician would fall on the Police Department Organizational Chart. If you added new
job classifications, and the Organizational Chart showed where that position would be placed on the
chart, it would be helpful.
Member Malloy asked how soon before the approved job description would be put online. Acting
Human Resources Director Kovacs stated that it generally takes approximately 1-2 weeks. Staff tries
to be timely but sometimes it takes longer due to the lack of staffing resources.
President Horikoshi suggested that when staff is including job descriptions in the meeting packets,
that they determine whether or not to include the Salary Schedule or Organizational Chart that might
be helpful to the Board.
5-D. Activity Report - Period of June 1, 2014 through August 31, 2014.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
06/06/14
Finance
Intermediate Clerk
07/07/14
Public Works
Public Works Coordinator
07/14/14
Police
Police Officer
07/21/14
Alameda Municipal Power
Alameda Municipal Power - General Manager
08/11/14
Alameda Municipal Power
Electrical Maintenance Technician
08/18/14
Public Works
Maintenance Worker I
08/25/14
Police
Police Officers (2)
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/01/14
Human Resources
Human Resources Manager
06/26/14
Alameda Municipal Power
Apprentice Line Worker
07/13/14
Recreation/Parks
Recreation Manager
08/10/14
Alameda Municipal Power
Meter Service Technician
08/11/14
Alameda Municipal Power
System Dispatcher
08/17/14
Police
Police Sergeant
08/17/14
Police
Police Lieutenant
08/17/14
Police
Police Captain
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/25/14
Fire
Fire Captain
07/11/14
Fire
Firefighter
08/19/14
Public Works
Fleet Mechanic
08/24/14
Fire
Fire Apparatus Operator
08/28/14
Police
Police Captain
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Civil Service Board Minutes
Regular Meeting October 27, 2014
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/25/14
Community Development
Plan Check Engineer
06/30/14
Community Development
Community Development Program Manager
06/30/14
Community Development
Development Manager
06/30/14
Community Development
Office Assistant
08/22/14
Finance
Finance Director
Member Santos asked if exit interviews are conducted. Acting Human Resources Director Kovacs
stated yes, whenever possible. Those who were resigning from the City of Alameda were leaving for
better retirements and much better salaries.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(Any person may address the Civil Service Board in regard to any matter over which the Civil
Service Board has jurisdiction or of which it may take cognizance that is not on the agenda)
None
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
None
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Acting Human Resources Director Kovacs informed the Board that all Members are up-to-date on
their Sunshine Training forms.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, January 7, 2015
10.
ADJOURNMENT
Meeting was adjourned at 6:05 p.m.
Respectfully submitted,
Sifthe
Jill Kovacs
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
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CivilServiceBoard,2015-01-07,1,"CHT
OF
of
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, January 7, 2015
1.
CALL TO ORDER
The meeting was called to order at 5:02 p.m. by Board President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda
McHugh, Marguerite Malloy, Zara Santos
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary
to the Board
Beth Fritz, Administrative Assistant Il
Michael Roush, Attorney - Civil Service Board Legal Counsel
Chris Low, Senior Human Resources Analyst-AMP
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst Il
Sharlene Shikhmuradova, Administrative Technician Il
Terry Flippo, ACEA Representative
ABSENT:
Stephanie Garrabrant-Sierra, Administrative Services Director
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of October 27, 2014.
Member Malloy moved that the October 27, 2014 Minutes be approved. Motion was seconded
by Member McHugh which was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
JANUARY 7, 2015.
4-A-i.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Assistant General Manager -
10/6/2014
2014-23
Customer Resources
City Engineer
10/13/2014
2014-33R
Combination Building Inspector
10/28/2014
2014-31
Library Technician
12/08/2014
2014-39
Planning Services Manager
10/21/2014
2014-36PR",CivilServiceBoard/2015-01-07.pdf
CivilServiceBoard,2015-01-07,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting January 7, 2015
Supervising Librarian
12/03/2014
2014-43
System Operator Trainee
10/06/2014
2014-38PR
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Fire Apparatus Operator
07/03/2013
2013-11PR
Fire Captain
07/03/2014
2014-11PR
Human Resources Analyst I
06/27/2013
2013-21PR
Office Assistant
10/28/2013
2013-31
Police Captain
05/01/2013
2013-12PR
Public Safety Dispatcher
06/25/2014
2014-10
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Administrative Technician I
06/30/2014
2014-16
(Media and Communications Technician)
Apprentice Lineworker
06/02/2014
2014-09PR
Electrical Maintenance Technician
07/01/2014
2014-14
Paralegal
07/27/2014
2014-22
Planning Services Manager
10/21/2014
2014-36PR
Public Works Coordinator
06/19/2014
2014-17
System Dispatcher
07/02/2014
2014-15
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Senior Utility Accountant (re-presented delayed until April 1, 2015)
-
Financial Services Supervisor
-
Gardener
-
Meter Reader
-
Storekeeper
-
Utility Information Systems Billing Specialist
New Class Specifications:
-
Public Information Officer
Board Member McHugh made a motion to approve the Consent Calendar items with the
exception of the Meter Reader specification. Vice President Batchelor seconded the motion.
Motion was approved 5-0.
Board Member Malloy questioned the language under Ability, "" maintain physical condition
appropriate to the performance of assigned duties and responsibilities "" , stating that language
seems like it should be on Police Department or Fire Department job specifications, and asked why is
it on the Meter Reader specification. Senior Human Resources Analyst-AMP Low stated that it is was
put on this job description to reflect what they normally do, similar to other classifications in terms of
maintaining their ability to learn technical developments. This was added to address the physical
nature of the work that these people do: walk long distances, stand for long periods of time, and work
in inclement weather. Such language could also be in public safety specifications. Senior Human
Resources Analyst-AMP Low further explained that as AMP was going out to recruit for this position,
staff wanted applicants to really understand that meter reading is not an easy job and that is
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Civil Service Board Minutes
Regular Meeting January 7, 2015
physically demanding. Staff wanted them to understand the physical nature under which they would
be working.
Board Member Malloy stated that her concern from an ADA perspective is that the suggestion of
maintaining the physical condition appropriate to perform the job, just seems like we are opening up
the opportunity for people to say they are not selected for the position because they do not appear to
either meet the requirements physically or be able to maintain them physically. She is sure that this
would not be the basis for discipline nor for selection. The City cannot discriminate against someone
based upon their body appearance. Senior Human Resources Analyst-AMP Low stated Member
Malloy is correct we cannot. This particular ability would only come into play should an employee's
performance decline and discussions conducted with that employee to ensure appropriate
discussions in compliance with ADA and FEHA.
Board Member Malloy further stated that she had just read a study that stated that the most obese
people in the United States are cops. She does not believe employers are having conversations with
police who are obese and their ability to run down the road.
Board Member McHugh stated that the specification states having the physical abilities requirement,
but the number one example of duties states, .drive a city owned vehicle. Also, knowing that
AMP is implementing smart meter technology, which means that meter readers will be able to drive
around to collect the data electronically, it seems like there is a miss-match. Executive Secretary
Kovacs recommended changing the language to remove the section "" maintain
physical condition
appropriate to the performance of assigned duties and responsibilities.
and insert with something
along the lines of "" ability to effectively perform assigned Meter Reader field work "" , and as a
result, the specification language is focused on the work.
Board Member McHugh stated that before the smart meter readers you could have someone who
used a wheelchair and could get around just fine. They wouldn't have the physical condition but
would still be able to do the job house-to-house. Senior Human Resources Analyst-AMP Low stated
that is majorly correct but there are some meters in pretty difficult areas to access such as backyards,
etc. Vice President Batchelor stated that some could be located in staircases, basements, etc. If the
person chosen was using a wheelchair, they would have a problem.
Board Member Malloy also stated that such a person can be accommodated by not having a route
with those issues. To take issue with the physical condition is her challenge. Under the law you have
an obligation to go through the reasonable accommodation process. She feels having that wording is
problematic and it would be just as problematic if it was in the Police or Fire specifications.
Board Member Malloy strongly recommended that the wording Executive Secretary Kovacs
suggested be used. Senior Human Resources Analyst-AMP Low stated that he is willing to defer to
Executive Secretary Kovacs suggested language.
Board Member McHugh asked to also include something about reasonable accommodation to stay
consistent. Executive Secretary Kovacs stated that we do not include reasonable accommodation
language in the job specifications, that it is always included in the job announcements.
Motion was made by Board Member Malloy to use the language "" .ability to effectively perform
assigned Meter Reader field work. "" Or, that staff could come up with wording on their own. Motion
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Civil Service Board Minutes
Regular Meeting January 7, 2015
was seconded by Board Member Santos. Motion was approved 4-1 (Batchelor-opposed).
5.
REGULAR AGENDA ITEMS
5-A.
Activity Report - Period of September 1, 2014 through November 30, 2014.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
09/22/14
Community Development
Permit Technician I
09/23/14
Police
Police Officers (2)
10/06/14
Police
Public Safety Dispatcher
10/20/14
Recreation/Parks
Recreation Services Specialist
10/21/14
Recreation/Parks
Recreation Services Specialist
11/03/14
Community Development
Combination Building Inspector
11/17/14
Community Development
Planner I
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/21/14
Alameda Municipal Power
Asst General Manager-Energy Resources Planning
10/05/14
Alameda Municipal Power
Senior Utility Accountant
10/19/14
Alameda Municipal Power
Asst General Manager-Customer Resources
10/19/14
Fire
Division Chief
11/02/14
Community Development
Planning Services Manager
11/30/14
Alameda Municipal Power
System Operator Trainee
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/04/14
Alameda Municipal Power
Systems Ops & Field Svc Superintendent
09/06/14
Police
Police Officer
10/31/14
Recreation/Parks
Recreation Services Specialist
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/03/14
Police
Public Safety Dispatcher
09/11/14
Library
Library Technician
09/18/14
Community Development
Fire/Bldg Code Compliance Officer
10/27/14
Police
Police Officer
Executive Secretary Kovacs stated with regard to separations: the Public Safety Dispatcher resigned
but stayed onboard as a part-time employee, the Library Technician resigned, and the Fire/Bldg Code
Compliance Officer and the Police Officer were both released from probation.
Board Member McHugh asked if the Library Technician position was going to be filled. Executive
Secretary Kovacs stated that the position has already been filled.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(Any person may address the Civil Service Board in regard to any matter over which the Civil
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Civil Service Board Minutes
Regular Meeting January 7, 2015
Service Board has jurisdiction or of which it may take cognizance that is not on the agenda)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Horikoshi stated that his term is up at the end of June 2015 and requested that the
Elections of Officers be on the agenda for the next Civil Service Board Meeting (April 1, 2015).
Executive Secretary Kovacs stated that staff will be working with the City Clerk's Office on
prospective nominees.
President Horikoshi asked about the due date for Form 700. Michael Roush, Attorney-Civil Service
Board Legal Counsel, stated those forms are usually due at the end of March. Typically the City
Clerk's Office sends the forms out sometime in January.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Kovacs stated that both President Horikoshi and Board Member McHugh are
ending their Civil Service Board terms on June 30, 2015, and thanked them both for their commitment
and service.
Executive Secretary Kovacs provided the Civil Service Board with a binder containing City Salary
Schedules for future reference. The Civil Service Board has been added to the Salary Schedule e-
mail list so when there is a change in salaries, they will be sent the new schedule to update their
binder.
Executive Secretary Kovacs stated that a new Senior Human Resources Analyst will begin on
January 26, 2015. This is a new Council approved position for Human Resources.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, April 1, 2015
10.
ADJOURNMENT
Meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Stiffed
Jill Kovacs
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSB\All Minutes/2014 Minutes/2015-01-07 CSB Minutes-Mtg FINAL w/signature",CivilServiceBoard/2015-01-07.pdf
CivilServiceBoard,2015-04-01,1,"CHT
OF
of
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, April 1, 2015
1.
CALL TO ORDER
The meeting was called to order at 5:05 p.m. by Board President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Members Linda McHugh, Marguerite Malloy, Zara
Santos (late)
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary
to the Board
Stephanie Garrabrant-Sierra, Administrative Services Director
Glenn Steiger, AMP General Manager
Beth Fritz, Administrative Assistant Il
Michael Roush, Attorney - Civil Service Board Legal Counsel
Chris Low, Senior Human Resources Analyst-AMP
Robin Young, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst Il
Sharlene Shikhmuradova, Administrative Technician II
Bill Garvine, EUPA Representative
Terry Flippo, ACEA Representative
ABSENT:
Vice President Dean Batchelor
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of January 7, 2015.
Board Member Malloy moved that the January 7, 2015 Minutes be approved with the following
corrections:
On page 3, of January 7, 2015 Civil Service Board Minutes, paragraph five, ""you cannot""
be deleted. The second sentence in paragraph five should read: ""Under the law you
have an obligation to go through the reasonable accommodation process.'
Motion was seconded by Board Member McHugh which was passed by a 3-0 vote (Batchelor-
absent, Santos-late).",CivilServiceBoard/2015-04-01.pdf
CivilServiceBoard,2015-04-01,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting April 1, 2015
Draft
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
APRIL 1, 2015.
4-A-i.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(Dec. 1, 2014 - Feb. 28, 2015)
Administrative Services Coordinator -
12/30/2014
2014-49
(Community Development & Resiliency Coordinator)
Deputy Public Works Director
01/22/2015
2015-04PR
Financial Services Supervisor
12/18/2014
2014-45
Fire/Building Code Compliance Officer
01/07/2015
2014-50PR
Fire Administrative Services Supervisor
01/06/2015
2014-41
(Designed from Senior Human Resources Analyst)
Maintenance Worker Il
03/04/2015
2014-51
Meter Reader
01/12/2015
2014-42
Paralegal
03/04/2015
2015-03
Public Information Officer
02/19/2015
2015-02
Senior Human Resources Analyst
12/17/2014
2014-41
Storekeeper
02/03/2015
2014-47
Support Services Supervisor
03/03/2015
2015-01
(Utility Procurement Administrator)
Utility Information Systems Billing Specialist
12/22/2014
2014-46
Utility Information Systems Billing Technician
01/22/2015
2014-46
(Designated from Utility Information Systems Billing Specialist)
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Police Lieutenant
02/06/2014
2013-40PR
Public Safety Communications Supervisor
08/12/2014
2014-30PR
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Assistant General Manager -
Energy Resources Planning
09/02/2014
2014-23
Deputy Public Works Director
01/22/2015
2015-04PR
Division Chief
02/04/2014
2013-39PR
Fire Administrative Services Supervisor
01/06/2015
2014-41
(Designed from Senior Human Resources Analyst)
Fire/Building Code Compliance Officer
01/07/2015
2014-50PR
Permit Technician
I
09/04/2014
2014-28
Planner I
03/06/2014
2014-02
Police Officer
02/19/2013
2013-05
Police Officer
12/09/2013
2013-05
Police Officer
07/08/2014
2013-05
Police Sergeant
03/05/2013
2013-03PR
Recreation Services Specialist
09/03/2014
2014-25
Senior Utility Accountant
09/02/2014
2014-32PR
Technology Services Coordinator
08/19/2014
2014-24
(CAD/RMS/MDT Specialist)
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revisions:
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Civil Service Board Minutes
Regular Meeting April 1, 2015
Draft
-
Senior Utility Accountant (re-presented delayed until July 1, 2015)
-
Customer Service Representative
-
Financial Services Manager
-
Fleet Mechanic
-
Park Maintenance Equipment Operator
-
Stock Clerk
New Class Specifications:
-
Computer Services Technician - AMP
-
Utility Database Analyst
-
Utility Geographic Information Systems Analyst
-
Utility Information Technology Business Analyst
-
Utility Information Technology Manager
Board Member Malloy made a motion to approve the Consent Calendar items. Board Member
McHugh seconded the motion. Motion was approved 3-0 (Batchelor-absent, Santos-late).
5.
REGULAR AGENDA ITEMS:
5-A.
Designation
of
Eligible
List
-
Senior
Human
Resources
Analyst,
2014-41 for Fire Administrative Services Supervisor Vacancy, FD.4605.001
Executive Secretary Kovacs stated that this report is an advisory/informational report and there is no
action to be taken by the Civil Service Board. The Senior Human Resources Analyst Eligible List has
been designated to fill the Fire Administrative Services Supervisor vacancy in the Fire Department.
Before the specialized classifications were created, these two positions were both in the Senior
Management Analyst classification. There was a short list with a very viable candidate for the Fire
Department position.
5-B. Designation of Eligible List - Utility Information Systems Billing Specialist,
2014-46 for Utility Information Systems Billing Technician Vacancy, AP.7311.002
Executive Secretary Kovacs stated that this report is an advisory/informational report and there is no
action to be taken by the Civil Service Board. The Utility Information Systems Billing Specialist has
been designated to fill the Utility Information Systems Billing Technician vacancy. This is an example
of a higher level classification Eligible List being used to fill a lower level vacancy in a similar career
chain.
5-C. Activity Report - Period of December 1, 2014 through February 28, 2015.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
01/06/15
Police
Technology Services Coordinator
01/12/15
Police
Public Safety Dispatcher
01/13/15
Library
Supervising Librarian
01/13/15
Alameda Municipal Power
Financial Services Supervisor
01/26/15
Alameda Municipal Power
Meter Reader
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CivilServiceBoard,2015-04-01,4,"City of Alameda Page 4
Civil Service Board Minutes
Regular Meeting April 1, 2015
Draft
01/26/15
Community Development
Administrative Services Coordinator
02/02/15
Public Works
Maintenance Worker I
02/09/15
Fire
Fire Administrative Services Supervisor
02/09/15
Human Resources
Senior Human Resources Analyst
02/09/15
Library
Library Technician
02/23/15
Finance
Finance Director
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/14/14
Fire
Fire Apparatus Operator
01/25/15
Fire
Fire Apparatus Operator
01/25/15
Fire
Division Chief
01/25/15
Community Development
Fire/Bldg Code Compliance Officer
02/08/15
Alameda Municipal Power
Utility Information Systems Billing Technician
02/08/15
Public Works
Deputy Public Works Director
02/08/15
Fire
Fire Captain (2)
02/22/15
Alameda Municipal Power
Storekeeper
02/22/15
Police
Police Sergeant
02/22/15
Police
Police Lieutenant
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/02/14
Library
Supervising Librarian
12/13/14
Fire
Division Chief
12/25/14
Fire
Division Chief
12/26/14
Fire
Fire Chief
12/26/14
Fire
Fire Apparatus Operator
12/26/14
Alameda Municipal Power
Storekeeper
12/27/14
Alameda Municipal Power
Utility Information Systems Billing Specialist
12/30/14
Recreation/Parks
Equipment Operator
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/06/14
Community Development
Administrative Technician I
12/07/14
Recreation/Parks
Park Maintenance Worker
01/06/15
Community Development
Planner I
01/07/15
Alameda Municipal Power
Support Services Supervisor
01/08/15
Public Works
Assistant Engineer
01/14/15
Fire
Fire Administrative Services Supervisor
01/20/15
Alameda Municipal Power
Distribution Engineer
01/31/15
Alameda Municipal Power
System Dispatcher
02/13/15
Fire
Firefighter
Board Member Malloy asked the reasons for separation. Executive Secretary Kovacs stated that the
reasons for separation were as follows:
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Regular Meeting April 1, 2015
Draft
-
Administrative Technician I (Community Development) - Resignation
-
Park Maintenance Worker (Recreation/Parks) - Death
-
Planner I (Community Development) - Resigned
-
Support Services Supervisor (AMP) - Released from Probation
-
Assistant Engineer (Public Works) - Resigned
-
Fire Administrative Services Supervisor - Resigned
-
Distribution Engineer - Resigned
-
System Dispatcher - Retirement (should be moved to Retirement list)
-
Firefighter - Resigned
Board Member McHugh stated that there were a lot of resignations this time. Executive Secretary
Kovacs stated that Human Resources staff were aware of the following resignation reasons:
-
Firefighter left to take a position in Contra Costa County.
-
Distribution Engineer resigned to be closer to family in southern California.
-
Fire Administrative Services Supervisor resigned to take a position with the Federal
Reserve Board in San Francisco.
-
Assistant Engineer resigned to take a position in Roseville.
-
Support Services Supervisor (AMP) was released from probation.
-
Planner I resigned due to a family situation.
-
Administrative Technician I resigned to work for a property management company.
Executive Secretary Kovacs welcomed Board Member Santos (late) to the meeting.
5-D. Elections of Civil Service Board President and Vice President.
President Horikoshi invited Executive Secretary Kovacs to conduct the elections and she opened
nominations for President and Vice President.
Board Member McHugh made a motion that Vice President Dean Batchelor be elected
President of the Civil Service Board. Board Member Santos seconded the motion. Motion
passed 4-0 (Batchelor-absent).
Board Member Santos made a motion that Board Member Malloy be elected Vice President of
the Civil Service Board. Board Member Horikoshi seconded the motion. Motion passed 4-0
(Batchelor-absent).
Vice President Malloy took over duties of conducting the meeting.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(Any person may address the Civil Service Board in regard to any matter over which the Civil
Service Board has jurisdiction or of which it may take cognizance that is not on the agenda)
Bill Garvine, EUPA representative, congratulated Marguerite Malloy on being elected as the Civil
Service Board Vice President and Dean Batchelor on being elected President.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board Member Horikoshi welcomed the City of Alameda's new Mayor, Trish Herrera-Spencer, to the
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Draft
Civil Service Board Meeting.
Board Member McHugh thanked the Human Resources staff for their hard work over the years and
stated that it had been a very collaborative experience.
Vice President Malloy thanked Board Members Peter Horikoshi and Linda McHugh for their service
on the Civil Service Board.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Kovacs thanked both Peter Horikoshi and Linda McHugh for their many years
serving on the Civil Service Board and presented them with going away souvenirs.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, July 1, 2015.
10. ADJOURNMENT
Meeting was adjourned at 5:17 p.m.
Respectfully submitted,
stifts
Jill Kovacs
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
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CivilServiceBoard,2015-07-01,1,"CHT
OF
of
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, July 1, 2015
1.
CALL TO ORDER
The meeting was called to order at 5:06 p.m. by Board President Dean Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Members Jan Brandt, Zara Santos, and Cookie Robles-
Wong (arrived @ 5:11 p.m. - late)
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary
to the Board
Stephanie Garrabrant-Sierra, Administrative Services Director
Beth Fritz, Administrative Assistant II
Michael Roush, Attorney - Civil Service Board Legal Counsel
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst II
Sharlene Shikhmuradova, Administrative Technician Il
Bill Garvine, EUPA Representative
Terry Flippo, ACEA Representative
ABSENT:
Vice President Marguerite Malloy
Beth Fritz, Administrative Assistant Il
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of April 1, 2015.
Member Santos moved that the April 1, 2015 Minutes be approved. Motion was seconded by
President Bachelor which was passed by a 3-0 vote (Malloy-absent, Robles-Wong-late).
4.
SPECIAL AGENDA ITEM:
4-A. Presentation: Park Maintenance Equipment Operator Practical Skills Test
Tiffany llacqua, Human Resources Analyst I, provided an overview to the Board regarding the Park
Maintenance Equipment Operator Practical Skills Test. llacqua worked with John McDonald, Park
Manager to fill the vacancy in the Alameda Recreation and Park Department (ARPD). The
recruitment opened in May 2015 and was open for two weeks. There were 81 applicants and 17",CivilServiceBoard/2015-07-01.pdf
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Civil Service Board Minutes
Regular Meeting July 1, 2015
were invited to the Practical Skills Test. There were 12 applicants who followed protocol, confirming
they wanted to participate in the exam.
llacqua provided handouts (bulletin, supplemental questionnaire, etc.) to the Board. There were eight
applicants who showed up on the day of the Practical Skills Test. Applicants were given an injury,
illness, and liability waiver form and an equipment proficiency questionnaire to complete before they
took the test. They were asked to complete a criminal history questionnaire in compliance with a new
law that went into effect in July 2014. The new law requires that applicants not be required to provide
criminal history information until after it is determined that they meet the minimum qualifications of the
job.
The skills test was held at the multipurpose field at Alameda Point and both the field and part of the
sidewalk were used to complete the five different exercises:
-
Driving a tractor and moving materials with the tractor
-
Properly loading a truck
-
Changing a blade on a chain saw and then starting the chain saw
-
Correctly identifying different fuels and which equipment uses what fuel
-
Driving a mower and mowing the lawn properly
Each exercise was worth 20 points with a total of 100 points overall. Of the eight applicants who
tested, seven passed the practical test and were placed on the Eligible List. The List was provided to
ARPD two days after the test was completed. llacqua stated that she anticipates receiving the final
candidate selection from ARPD soon.
Executive Secretary Kovacs stated that this overview was provided so that new Board Members
would have an understanding of how a merit based Civil Service recruitment and testing is
conducted.
President Batchelor asked if the exercises were done on a timed basis and were candidates timed as
they did the exercises. llacqua stated they were not timed as there was a problem with some of the
equipment. Board Member Brandt asked who the evaluating proctors were. llacqua stated that
skilled workers/subject matter experts oversaw and proctored the different exercises. Executive
Secretary Kovacs stated there were supervisors from Public Works, AMP, and ARPD who served as
proctors of the exercises.
5.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
JULY 1, 2015.
5-A-i.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(Mar. 2, 2015 - May 31, 2015)
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Administrative Technician I
03/18/2015
2015-24
(Designated from Office Assistant-Lateral Transfer)
Assistant Community Development Director
03/30/2015
2015-15PR
Building Code Compliance Officer
04/08/2015
2015-14
Chief System Dispatcher
05/26/2015
2015-05
(Designated from System Operations and Field Services Superintendent)
Communications Engagement Specialist
03/10/2015
2015-02
(Designated from Public Information Officer)
Customer Service Representative
04/16/2015
2015-20
Distribution Engineer
04/16/2015
2015-11
Executive Assistant
03/31/2015
2015-13PR
Firefighter
12/11/2014
2014-34
Intermediate Clerk (lateral transfer)
05/11/2015
2015-35
Office Assistant (lateral transfer)
05/11/2015
2015-36
Permit Technician III
03/12/2015
2015-09
Planner I
05/12/2015
2015-22
Police Maintenance Technician
05/27/2015
2015-32PR
Public Works Project Manager III
04/01/2015
2015-17PR
Stock Clerk
05/05/2015
2015-18
System Operations and Field Services Superintendent
03/12/2015
2015-05
(System Operations Superintendent)
System Operator
05/11/2015
2015-19
Police Officer
Daniel Schilling
05/27/2015
2015-06
Peter Kim
05/27/2015
2015-06
Dylan Westfall
05/27/2015
2015-06
Aaron Moore
05/27/2015
2015-06
Christopher Cypher
05/27/2015
2015-06
Evan Vigneault-Cubit
05/27/2015
2015-07
Ray Hamilton
05/27/2015
2015-07
Cameron McGee
05/27/2015
2015-10PT
Amanda Lanzarin
05/27/2015
2015-10PT
Kyle Emmitt
05/27/2015
2015-10PT
Dominic Bongiovanni
05/27/2015
2015-10PT
Garrett Brown
05/27/2015
2015-10PT
Shanna Holmes
05/27/2015
2015-10PT
James Wilson
05/27/2015
2015-10PT
Luis Buenrostro, Jr.
05/27/2015
2015-10PT
Sabi Mand
05/27/2015
2015-10PT
Anthony Flores
05/27/2015
2015-10PT
Juan Ramon Umali
05/27/2015
2015-10PT
5-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Firefighter
12/11/2014
2014-34
Library Technician
12/08/2014
2014-39
System Operator Trainee
10/06/2014
2014-38PT
5-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Assistant General Manager - Customer Resources
10/06/2014
2014-27
City Engineer
10/13/2014
2014-33R
Combination Building Inspector
10/28/2014
2014-31
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Regular Meeting July 1, 2015
Finance Supervisor
11/13/2013
2013-32
Human Resources Analyst
I
06/27/2013
2013-21PR
Intermediate Clerk
10/09/2013
2013-30
Intermediate Clerk (lateral transfer)
06/11/2015
2015-35
Office Assistant
10/28/2013
2013-31
Permit Technician III
03/12/2015
2015-09
Police Captain
05/01/2013
2013-12PR
Police Maintenance Technician
05/27/2015
2015-32PR
Police Officer
07/08/2014
2012-33
Police Officer
07/08/2014
2013-20PT
Public Information Officer
02/19/2015
2015-02
Public Safety Dispatcher
06/25/2014
2014-10
Public Works Project Manager III
04/01/2015
2015-17PR
Supervising Librarian
12/03/2014
2014-43
Utility Information System Billing Specialist
12/22/2014
2014-46
5-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Assistant General Manager - Engineering and Operations
-
Chief System Operator
-
Division Chief
-
Park Maintenance Foreperson (Reactivated)
-
Permit Technician I
-
Permit Technician Il
-
Public Works Supervisor
-
Redevelopment Project Manager
-
Senior Communications Specialist
-
Senior Utility Accountant
New Class Specifications:
-
Media Specialist
-
Utility Analyst
-
Utility Project Manager
Executive Secretary Kovacs stated that staff is pulling the new class specification for Media Specialist
from the agenda as there are last minute questions and concerns that need to be addressed.
Board Member Brandt stated that there is a typo in the Assistant General Manager Job Specification.
On #1, first line, ""selectin"" should be ""selection."" Also, it appears that all of the positions require a
valid California Driver's License and a good driving record. Board Member Brandt asked why the
Media Specialist/Web Designer needs to be able to drive. Senior Human Resources Analyst Low
stated that within various specifications there are times when a Driver's License is absolutely needed
for the job. For instance a Police Officer or Line Worker would need a license to drive around the city.
Classifications are written in a broad sense and a web specialist may be doing web work 99 percent
of the time at their desk. But some positions may require off-site work and thus require the need for a
driver's license.
Bill Garvine, EUPA President and representative, stated that AMP requested that Human Resources
pull the Media Specialist. The Media Specialist at AMP would often times be asked to supervise art
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Civil Service Board Minutes
Regular Meeting July 1, 2015
work which would include using an independent contractor which may require travel to contractors
offices, etc.
Board Member Brandt stated that on the Utility Analyst specification, under definition, it states
""
provides management assistance "", but then under Distinguishing Features it states, ""Work in the
class is distinguished from that of lower classes in that it involves full responsibility for various staff
and project functions."" And, in Examples of Duties, #13, it states, ""May administer or manage specific
project, programs, and or services."" Nowhere in the experience requirement does it say that they
need to have management or project management experience. Senior Human Resources Analyst
Low stated the Utility Analyst is a brand new classification and is similar to the Management Analyst
classification. It is not truly a project manager because there are specific Project Manager
classifications for whom job specifications were recently adopted. This Utility Analyst is going to be
more of a general analyst who will be working in support of utility specific programs and projects.
Executive Secretary Kovacs stated that in the general analyst series, which this classification equates
to, it is equivalent to the entry level analyst classification. People could qualify via a variety of routes.
This could be a transitional position for someone going into the professional classes from
administrative classes. The expectation would be they would have extensive administrative
experience. It could also be a vehicle where somebody enters the work force from professional
internships where they have done support work in overseeing projects and programs. Board Member
Brandt stated that theoretically this could be someone who did the work well and now is entering into
a leadership role? Executive Secretary Kovacs stated yes.
President Batchelor stated that in looking at the Senior Communications Specialist and the Senior
Utility Accountant specifications, there is not supervision in the Senior Communications Specialist
specifications, but in looking at the Senior Utility Accountant specification, one level below the Senior
Communication Specialist, it talks about supervising activities of Utility Accountants and Senior
Account Clerks. Why use the title of ""Senior"" when there is no supervision? Senior Human
Resources Analyst Low stated that the Senior Communications Specialist is a title change from what
was previously called a Communications Engagement Specialist. The Communications Engagement
Specialist was a bad title as AMP does not engage in communications, they engage their customers.
That is the first reason for the change in title. It is at the same level as a Senior Management Analyst
or Senior Human Resources Analyst. This communications position has very high level duties with
regard to both internal and external communication plans and strategies. Although there is not a
Communications Specialist classification below it, this particular position may provide project or
assignment supervision or direction to other classifications such as an Administrative Services
Coordinator which is an entry level classification between highly productive administrative and entry
level management classifications. President Batchelor clarified that then ""Senior"" was just kept as a
title. Senior Human Resources Analyst Low stated yes.
Board Member Robles-Wong stated if there is no classification family leading to this classification,
what would be the leading position or the position right below it. Senior Human Resources Analyst
Low stated that right now there is no infrastructure or classification to dovetail into the Senior
Communications Specialist position; AMP is too small. There are other energy classifications that
could feed into this particular classification if the person had a very strong background.
Executive Secretary Kovacs stated that this particular employee group, EUPA, is relatively new.
They broke away from the citywide Management and Confidential Employees Association (MCEA)
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Civil Service Board Minutes
Regular Meeting July 1, 2015
approximately a year ago. When MCEA broke away, they took the AMP specialized classes with
them and they became part of the EUPA group. EUPA does not have that general analyst
classification series any longer (e.g., the Management Analyst, Administrative Management Analyst
and Senior Management Analyst). She further stated classifications are built as they are needed.
Right now AMP does not have a journey level need; right now they have an advanced need. Down
the road they may come back for a journey level classification. Senior Human Resources Analyst
Young stated that the term ""Senior"" typically illustrates one of two things: lead direction or an
advanced professional position.
Mayor Herrera-Spencer stated that with relation to possession of a Driver's License, the City would
really like to encourage the use of public transportation, bicycling or walking. If there was any way a
City employee could do a job without a Driver's License, she would encourage it. She would
discourage using a single occupancy form of transportation for work.
Member Brandt moved that the Consent Calendar be approved with the Media Specialist
pulled for further review. Motion was seconded by Member Santos which was passed by a 4-0
vote (Malloy-absent).
6.
REGULAR AGENDA ITEMS
6-A.
Informational Report, March 18, 2015, Regarding Eligible List and Appointment
Certification -
-
Office Assistant Lateral Transfer Request List for Administrative Technician
I
vacancy, DS. 1470.001
Executive Secretary Kovacs stated that at various times there will be actions taken by staff. These
are actions taken by the Acting Human Resources Director and Executive Secretary. The following
reports are to advise the Civil Service Board of such actions.
6-B. Informational Report, March 10, 2015, Regarding Designation of Eligible List
-
Public Information Officer, 2015-02 for Communications Engagement Specialist
vacancy, AP.7015.001
6-C. Informational Report, May 12, 2015, Regarding Designation of Eligible List
- System Operations Superintendent, 2015-05 for Chief System Dispatcher vacancy,
AP.7018.001
6-D. Informational Report, June 18, 2015, Regarding Lateral Transfer
-
Senior Human Resources Analyst - AMP (Classification Code 7007) to Senior
Human Resources Analyst (AMP) (Classification Code 1265)
6-E. Information Report, June 17, 2015, Regarding Approval of Applications to
Temporarily Vacate Civil Service Positions:
-
Mark Sample
-
Michael DeWindt
-
Stephen Lucero
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Civil Service Board Minutes
Regular Meeting July 1, 2015
Executive Secretary Kovacs stated that the Community Paramedicine Program is excluded by
Ordinance from Civil Service due to its special funding. The incumbents have submitted requests to
vacate their Civil Service positions in order to be assigned to the Community Paramedicine Program.
At the end of their assignment, they will return to their Civil Service positions.
President Batchelor stated that in regard to the Division Chief classification there is not an inclusion of
office assignment and asked for clarification. Executive Secretary Kovacs stated that a Division Chief
is usually assigned to fire suppression which means they work 24 hour shifts and are in command at
emergency calls. This particular Paramedicine assignment is what is called an office assignment, so
the incumbent is coming off of a fire suppression assignment to a non-suppression traditional work
schedule, working Monday through Friday, 8:00 a.m. to 5:00 p.m. The office differential is
established in the Memorandum of Understanding (MOU) to provide incentive to the employee who
goes from the suppression shift schedule to the non-suppression traditional schedule.
6-F. Activity Report - Period of March 1, 2015 through May 31, 2015.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
03/23/15
Alameda Municipal Power
Support Services Supervisor
04/06/15
Police
Police Officer
04/06/15
Public Works
Maintenance Worker II
04/20/15
Alameda Municipal Power
Communications Engagement Specialist
05/18/15
Alameda Municipal Power
Customer Service Representative
CERTIFIED TO CIVIL SERVICE (FROM SAFER PROGRAMO
DATE
DEPARTMENT
JOB CLASSIFICATION
03/08/15
Fire
Firefighters (6)
LATERAL TRANSFERS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/23/15
Community Development
to Administrative Technician I
from Office Assistant
REINSTATED TO FORMER POSITION
DATE
DEPARTMENT
JOB CLASSIFICATION
04/19/15
Alameda Municipal Power
to Electrical Maintenance Technician
from System Dispatcher
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
04/05/15
Fire
Fire Apparatus Operator
04/09/15
Alameda Municipal Power
Systems Ops & Field Service Superintendent
04/19/15
Community Development
Assistant Community Development Director
04/19/15
Library
Executive Assistant
04/19/15
Fire
Fire Chief (Appointed by City Manager)
05/03/15
Public Works
Public Works Project Manager Il
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Civil Service Board Minutes
Regular Meeting July 1, 2015
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
04/02/15
Community Development
Permit Technician III
05/30/15
Fire
Captain
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/17/15
Police
Police Officer
04/02/15
Police
Intermediate Clerk
04/03/15
Alameda Municipal Power
Asst. General Manager-Engineering and Operations
04/30/15
Community Development
Economic Development Manager
05/01/15
City Manager
City Manager
05/01/15
City Manager
Assistant City Manager
05/07/15
Finance
Finance Supervisor
Executive Secretary Kovacs stated that for clarification to new Board Members Brandt and Robles-
Wong, the Activity Report lists the various Civil Service and related activities that have been
processed during the last three month period.
Regarding Separations:
-
Police Officer was released from Probation
-
Police Intermediate Clerk resigned to take another position
-
Alameda Municipal Power Asst. General Manager-Engineering and Operations
moved out of the area
-
Community Development Economic Development Manager resigned and moved out
of area
-
City Manager took another position in Riverside, CA
-
Assistant City Manager took another position in Riverside, CA
-
Finance Supervisor resigned and is the Finance Director for the City of Pittsburg, CA
7.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(Any person may address the Civil Service Board in regard to any matter over which the Civil
Service Board has jurisdiction or of which it may take cognizance that is not on the agenda)
None
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Board Member Santos wanted to let the Human Resources staff know that the new Fair Labor
Standards Act (FLSA) regulations were released June 30 which may impact salaries. Executive
Secretary Kovacs stated that the City of Alameda is not impacted because our lowest salary ranges
meet the new thresholds.
9.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Kovacs introduced new Board Members to meeting attendees.
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Regular Meeting July 1, 2015
10.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, October 7, 2015.
11.
ADJOURNMENT
Meeting was adjourned at 5:46 p.m.
Respectfully submitted,
sifth
Jill Kovacs
Acting tuman Resources Director and
Executive Secretary to the Civil Service Board
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OF
S
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, October 7, 2015
1.
CALL TO ORDER
The meeting was called to order at 5:03 p.m. by Board President Dean Batchelor.
2.
ROLL CALL:
PRESENT:
President Dean Batchelor, Vice President Marguerite Malloy, and Member Jan
Brandt
ABSENT:
Member Zara Santos
Michael Roush, Attorney - Civil Service Board Legal Counsel
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary
to the Board
Susan Gonzales, Interim Human Resources Director
Beth Fritz, Administrative Assistant II
Alan Cohen, Assistant City Attorney II
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst II
Sharlene Shikhmuradova, Administrative Technician Il
Scott Cuellar, AMP Representative
Executive Secretary Kovacs stated that Member Cookie Robles-Wong submitted her resignation. It is
anticipated that a new Board Member will be onboard by the January 2016 Civil Service Board
meeting.
Executive Secretary Kovacs introduced Susan Gonzales as the Interim Human Resources Director
and announced that Stephanie Garrabrant-Sierra took a position with the City of Tracy as their
Assistant City Manager.
Executive Secretary Kovacs stated that recruitments are being conducted for Human Resources
Director, Human Resources Manager, and Human Resources Administrative Technician.
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of July 1, 2015.
Vice President Malloy moved that the July 1, 2015 Minutes be approved.
Motion was",CivilServiceBoard/2015-10-07.pdf
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Civil Service Board Minutes
Regular Meeting October 7, 2015
seconded by Member Brandt which was passed by a 3-0 vote (Santos-absent).
Vice President Malloy asked for clarification of how employees move to/from the Community
Paramedicine Program. Executive Secretary Kovacs explained that the incumbents move from the
regularly funded Fire Department position to the specially funded Community Paramedicine Program
position by applying for Civil Service leave of absence while they participate in the specially funded
program. Individuals appointed to fill the subsequent regular Fire Department vacancies are advised
that they are in a Paramedicine Program backfill position, and that when the program ends or
program funding ends, and the incumbent employee returns to regular service, they may be subject
to demotion or layoff. Currently, one Division Chief and two Firefighters are assigned to
the
Paramedicine Program and have been granted a leave of absence from their regular Civil Service
positions according to Article IX, Section 4, of the Civil Service Rules. New Firefighters are hired but
they are advised when they accept the position that this is a backfill position and they could be
subject to layoff when the incumbent returns. There have already been two regular Firefighter
vacancies that have occurred, so two of the backfill Firefighters have already moved from the
positions that were subject to layoff into regular Civil Service positions.
Vice President Malloy asked the duration of the leave of absence. Human Resources Analyst llacqua
stated that the leave of absence is for the length of the program.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
OCTOBER 7, 2015.
4-A-i.
ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2015 - August 31, 2015)
Assistant General Manager -
07/21/2015
2015-23
Engineering & Operations
Park Maintenance Equipment Operator
06/09/2015
2015-27
Executive Assistant
08/27/2015
2015-45
Financial Services Manager
07/13/2015
2015-33
Public Works Project Manager II
08/05/2015
2015-34
Senior Clerk
08/04/2015
2015-39PR
Supervising Building Inspector
08/12/2015
2015-44PR
Utility Accountant
07/21/2015
2015-40PR
Utility Database Analyst
08/17/2015
2015-25
Utility Geographic Information Systems
Analyst
08/20/2015
2015-26
Police Officer
Allison Adle
06/24/2015
2015-31PT
Rustin Hendrix
06/24/2015
2015-31PT
Sean Hurley
06/24/2015
2015-31PT
Joe Finegan
06/24/2015
2015-31PT
Walled Asefi
06/24/2015
2015-31PT
Johnny-Janes Lujan
06/24/2015
2015-31PT
Alfonso Avila
06/24/2015
2015-31PT
Wesley Sarchett
06/24/2015
2015-31PT
Austin Gatdula
06/24/2015
2015-31PT
David Anderson
06/24/2015
2015-31PT
Harris Smiler
06/24/2015
2015-31PT
G:\Personnel\CSBVAll Minutes/2015 Minutes12015-10-07 CSB Minutes-Mtg Draft",CivilServiceBoard/2015-10-07.pdf
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Civil Service Board Minutes
Regular Meeting October 7, 2015
4-A-ii.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Fire Captain
07/03/2014
2014-11PR
Meter Reader
01/12/2015
2014-42
Paralegal
03/14/2015
2015-03
Police Lieutenant
02/06/2014
2013-40PR
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLEDIEXHAUSTED
Administrative Services Coordinator
12/30/2014
2014-49
(Community Development & Resiliency Coordinator)
Administrative Technician
I
03/18/2015
2015-24
Assistant Community Development Director
03/30/2015
2015-15PR
Communications Engagement Specialist
03/10/2015
2015-02
Executive Assistant
03/31/2015
2015-13PR
Financial Services Supervisor
12/18/2014
2014-45
Fire Apparatus Operator
07/03/2013
2013-11PR
Maintenance Worker I
07/28/2014
2014-20
Police Officer
05/27/2015
2015-06
Police Officer
05/27/2015
2015-10PT
Public Safety Communications Supervisor
08/12/2014
2014-30PR
Senior Clerk
08/04/2015
2015-39PR
Senior Human Resources Analyst
12/17/2014
2014-41
Storekeeper
02/03/2015
2014-47
Supervising Building Inspector
08/12/2015
2015-44PR
Support Services Supervisor
03/03/2015
2015-01
(Utility Procurement Administrator)
System Operations and Field Services
Superintendent
03/12/2015
2015-05
System Operator Trainee
10/06/2014
2014-38PR
Utility Accountant
07/21/2015
2015-40PR
Utility Information Systems Billing Technician
01/22/2014
2014-46
Vice President Malloy moved that Consent Calendar items 4-A-i, 4-A-ii, 4-A-iii be approved.
Motion was seconded by President Batchelor which was passed by a 3-0 vote (Santos-
absent).
5.
REGULAR AGENDA ITEMS
Item 4-A-iv, was moved to Regular Agenda for discussion by request from President Batchelor and
Vice President Malloy for further discussion.
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Combination Building Inspector
New Classification Specifications: None
Vice President Malloy stated that the Combination Building Inspector specification Example of Duties,
#7 states, ""Answers questions and gives information regarding plumbing, mechanical, building,
zoning, housing, electrical and related codes and ordinances."" Vice President Malloy asked to
whom
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Civil Service Board Minutes
Regular Meeting October 7, 2015
do they give that information? Executive Secretary Kovacs stated that it could be to a resident,
contractor or a variety of people.
Vice President Malloy stated that in Example of Duties, # 8, it states, ""Assists in court
actions
""
Vice President Malloy asked who do they assist, the City Attorney? Executive
Secretary
Kovacs stated that it could involve assisting attorneys, or the City Building Official, and that
most instances like that would go through the Building Official. Vice President Malloy asked if they
would assist the people that might be filing claims. Executive Secretary Kovacs stated no.
President Batchelor stated that under Educational/Experience, Experience it states ""Three years of
journey level building construction or inspection experience or equivalent"" and in Other Requirements
it states that the person would have to be certified in three of the following: (Building Inspection,
Plumbing Inspection, Mechanical Inspection and/or Electrical Inspection). He wanted to clarify that
they would still have ""experience or equivalent AND certifications in three of the four listed areas.'
Executive Secretary Kovacs stated yes.
President Batchelor asked how someone would meet those minimal qualifications now, explaining
that someone with inspection experience will probably have some type of certification, but a person
with 15 years building construction experience will probably not have the inspection background.
They would not have three out of the four, so they will not make the minimum? Executive Secretary
Kovacs stated that is correct.
President Batchelor stated that we say ""equivalent"" and asked equivalent to what? Human
Resources Analyst llacqua stated that the certifications are a requirement. There are no equivalent
certifications that will be accepted. The equivalency refers to journey level building construction.
They may have some building construction experience or maybe they have plumbing or another type
of building trades experience. Executive Secretary Kovacs asked if they could have one year
building construction experience, and have two years in HVAC repair? Human Resources Analyst
llacqua stated yes.
President Batchelor asked if the certifications are required, and are not tied to the equivalency?
Human Resources Analyst llacqua stated no, they are not tied to the equivalency.
Vice President Malloy moved that specification revision for Combination Building Inspector be
approved. Motion was seconded by Member Brandt which was passed by a 3-0 vote (Santos-
absent).
5-A.
Informational Report, June 22, 2015, Regarding Designation of Eligible List
-
Customer Service Representative, 2015-20 for Intermediate Clerk Vacancy,
PD.1510.004
Civil Service Board accepted informational report.
5-B. Activity Report - Period of June 1, 2015 through August 31, 2015.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
G:\Personnel\CSBIA Minutes)2015 Minutes)2015-10-0 CSB Minutes-Mtg Draft",CivilServiceBoard/2015-10-07.pdf
CivilServiceBoard,2015-10-07,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting October 7, 2015
06/02/2015
Community Development
Fire/Bldg Code Compliance Officer
06/08/2015
City Attorney's Office
Paralegal
06/15/2015
Alameda Municipal Power
Distribution Engineer
06/15/2015
Alameda Municipal Power
Stock Clerk
06/15/2015
Alameda Municipal Power
System Operator
06/29/2015
Community Development
Planner I
07/13/2015
Recreation
Park Maintenance Equipment Operator
DATE
DEPARTMENT
JOB CLASSIFICATION
07/13/2015
Fire
Firefighters (8)
08/31/2015
Alameda Municipal Power
Meter Reader
LATERAL TRANSFERS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/01/2015
To Recreation
Office Assistant
From City Clerk
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/14/2015
Alameda Municipal Power
Chief System Dispatcher
06/14/2015
Police
Police Maintenance Technician
06/28/2015
Fire
Fire Apparatus Operator
06/28/2015
Fire
Fire Captains (2)
07/01/2015
City Manager's Office
Executive Assistants (2)
07/12/2015
Community Development
Assistant Community Development Director
07/12/2015
Community Development
Executive Assistant
07/26/2015
Police
Public Safety Communications Supervisor
08/09/2015
Alameda Municipal Power
Assistant General Manager-Engineering & Operations
08/09/2015
Alameda Municipal Power
Utility Accountant
08/09/2015
Alameda Municipal Power
System Operator
08/23/2015
Public Works
Senior Clerk
08/23/2015
Community Development
Supervising Building Inspector
VOLUNTARY LAY OFFS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/11/2015
Recreation
Office Assistant
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/07/2015
Fire
Fire Captain
06/15/2015
Public Works
Public Works Supervisor
07/11/2015
Public Works
Traffic Signal Maintenance Technician
07/24/2015
Police
Police Lieutenant
07/31/2015
Police
Senior Public Safety Dispatcher
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
G:\Personnel\CSBVAll Minutes/2015 Minutes/2015-10-07 CSB Minutes-Mtg Draft",CivilServiceBoard/2015-10-07.pdf
CivilServiceBoard,2015-10-07,6,"Layoff
Program and that this is the third time we have done so. In this case, the program was made
available to the employees in the Recreation and Park Department, particularly due to Park Division
staffing restructuring. Before beginning to address restructuring, the City wanted to offer the
Voluntary Layoff Program. One individual took advantage of the opportunity, taking the layoff and
then subsequently retiring.
Vice President Malloy asked for information regarding the provisions of the Voluntary Layoff Program
because it was department specific rather than citywide, and asked if it was it a resolution? Executive
Secretary Kovacs stated she does not believe that it was a resolution approved by Council, but that it
was approved by the City Manager and that staff would confirm and provide the Board with
documentation. Vice President Malloy asked for a copy to be e-mailed to her.
Vice President Malloy asked if any of the Separations were involuntary. Executive Secretary Kovacs
stated that all of the Separations listed were releases from probation.
Member Brandt asked for clarification of being released from probation. Executive Secretary Kovacs
stated that the probationary period is designed to be the final component of the examination and
qualification process. Most positions have a 12 month probationary period, so at any time during that
period the employee can be released from probation.
Vice President Malloy moved that the Activity Report be approved. Motion was seconded by
Member Brandt which was passed by a 3-0 vote (Santos-absent).
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(Any person may address the Civil Service Board in regard to any matter over which the Civil
Service Board has jurisdiction or of which it may take cognizance that is not on the agenda)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Malloy thanked Executive Secretary Kovacs for all of her hard work dedication and
wished her a wonderful, happy and long retirement.
President Batchelor wanted to thank Executive Secretary Kovacs for all of her years and wished her a
wonderful retirement.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Kovacs thanked the Civil Service Board and announced that Beth Fritz will also
be leaving Human Resources. Human Resources staff will be absorbing all of the responsibilities to
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Civil Service Board Minutes
Regular Meeting October 7, 2015
provide staff support to the Board.
Executive Secretary Kovacs stated that at the last Council Meeting, Certificates of Service were
presented to former Civil Service Board Members Peter Horikoshi and Linda McHugh.
9
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, January 6, 2016
2016 Calendar for the Civil Service Board Meetings was given to the Board.
11. ADJOURNMENT
Meeting was adjourned at 5:21 p.m.
Respectfully submitted,
Days FOR
Jill Kovacs
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSBIAll Minutes/2015 Minutes/2015-10-07 CSB Minutes-Mtg Draft",CivilServiceBoard/2015-10-07.pdf
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Civil Service Board Minutes
Regular Meeting January 6, 2016
@
the
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 6, 2016
1.
CALL TO ORDER
The meeting was called to order at 5:07 p.m. by Board Vice President Marguerite Malloy.
2.
ROLL CALL:
PRESENT: Vice President Marguerite Malloy, Member Jan Brandt, Member
Zara Santos, and Member John Nolan
ABSENT:
President Dean Batchelor
Michael Roush, Attorney - Civil Service Board Legal Counsel
STAFF PRESENT: Susan Gonzales, Interim Human Resources Director and
Executive Secretary to the Board
Mayor Trish Herrera Spencer
Hannah Husby, Administrative Assistant II
Alan Cohen, Assistant City Attorney II
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst II
Sharlene Shikhmuradova, Administrative Technician Il
Paul Rolleri, Chief of Police
Bill Garvine, EUPA President
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of October 7, 2015.
Member Brandt moved that the October 7, 2015 Minutes be approved. Motion was
seconded by Member Santos which was passed by a 4-0 vote (Batchelor-absent).",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting January 6, 2016
4.
CONSENT CALENDAR:
A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR JANUARY 6, 2016.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(September 1, 2015 - November 30, 2015)
Administrative Technician II
10/21/2015
2015-67
Combination Building Inspector
09/02/2015
2015-53
Compliance Superintendent
10/13/2015
2015-58
Deputy City Clerk
09/02/2015
2015-54
Division Chief
10/23/2015
2015-16PR
Economic Development Manager
10/13/2015
2015-51
Electrical Maintenance Technician
09/15/2015
2015-63
Human Resources Manager
11/02/2015
2015-70
Journey Lineworker
09/22/2015
2015-69PR
Permit Technician I
11/24/2015
2015-82
Program Specialist II
10/28/2015
2015-73PR
Public Information Officer
11/10/2015
2015-37
Public Safety Dispatcher - Academy Graduate
09/24/2015
2015-56
Public Safety Dispatcher - Recruit
09/28/2015
2015-56
Public Works Maintenance Foreperson
09/21/2015
2015-62PR
Public Works Supervisor
10/08/2015
2015-46
Redevelopment Project Manager
10/20/2015
2015-52
Senior Clerk
11/03/2015
2015-72
Senior Fleet Mechanic
11/10/2015
2015-83
(designated from Public Works Supervisor)
Substation and Meter Supervisor
11/24/2015
2015-59
Traffic Signal Maintenance Technician
10/13/2015
2015-60
Utility Analyst
11/19/2015
2015-82a
Utility Information Technology Manager
10/21/2015
2015-65PR
Police Officer
Stanford; Jeffrey
09/14/2015
2015-47PT
Phillips, Andrew
09/14/2015
2015-47PT
Pulido, Jesus
09/14/2015
2015-47PT
Wong, Tony
09/14/2015
2015-47PT
Abreu, Jeffrey
09/14/2015
2015-47PT
Allen, Benjamin
09/14/2015
2015-47PT
Thai, John
09/14/2015
2015-47PT
Campos, Moises
09/14/2015
2015-47PT
Serero, Raz
09/14/2015
2015-47PT
Clem, Paul
09/14/2015
2015-47PT
Sipes, Carson
09/14/2015
2015-49
Tracy, Cameron
09/14/2015
2015-50
Pagan, Reinaldo
09/14/2015
2015-50
Wixson, Adam
10/22/2015
2015-74PT
Whitney, Rhonda
10/22/2015
2015-74PT
Gandara, Joel
11/05/2015
2015-74PT
Fehely, Thomas
11/05/2015
2015-74PT
Lucha, Justin
11/05/2015
2015-74PT
O'Connor, Andrew
11/13/2015
2015-74PT
Parker, Cameron
11/13/2015
2015-74PT
Ramirez, Rodrigo
11/13/2015
2015-74PT
Wilhite, Adam
10/22/2015
2015-76
Tozier, Evan
10/22/2015
2015-76
Toy, Michael
10/22/2015
2015-76
McKee-Parks, Sean
11/05/2015
2015-76",CivilServiceBoard/2016-01-06.pdf
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Civil Service Board Minutes
Regular Meeting January 6, 2016
Police Officer (continued)
Fuentes, Anthony
11/05/2015
2015-76
Dickerson, Demetrius
11/05/2015
2015-76
Ginsbach, Jamie
11/05/2015
2015-76
Watson, Keyon
11/05/2015
2015-76
Spencer, DeAnte
11/05/2015
2015-76
Hackett, William
11/13/2015
2015-76
Mendez, Alexie
11/13/2015
2015-76
Granados, Rodolfo
10/22/2015
2015-77
Lopez, Carlos
10/22/2015
2015-77
Medina, Patrick
11/07/2015
2015-77
Wilde, Eric
11/23/2015
2015-77
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Building Code Compliance Officer
04/08/2015
2015-14
Customer Service Representative
04/16/2015
2015-20
Distribution Engineer
04/16/2015
2015-11
Fire Captain
07/03/2014
2014-11PR
Library Technician
12/08/2014
2014-39
Office Assistant
05/11/2015
2015-36
Planner I
05/12/2015
2015-22
Stock Clerk
05/05/2015
2015-18
4-A-iii. ELIGIBLE LIST EXPIREDI
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Administrative Technician II
10/21/2015
2015-67
Chief System Dispatcher
05/26/2015
2015-05
(designated from System Operations Superintendent)
Combination Building Inspector
09/02/2015
2015-53
Electrical Maintenance Technician
09/15/2015
2015-63
Executive Assistant
08/27/2015
2015-45
Intermediate Clerk
06/22/2015
2015-42
(designated from Customer Service Representative)
Journey Lineworker
09/22/2015
2015-69PR
Office Assistant (Lateral Transfer)
05/11/2015
2015-36
Public Safety Dispatcher - Academy Graduate
09/24/2015
2015-56
Public Works Maintenance Foreperson
09/21/2015
2015-62PR
Substation and Meter Supervisor
11/24/2015
2015-59
System Operator
05/11/2015
2015-19
Utility Information Technology Manager
10/21/2015
2015-65PR
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Police Captain
New Classification Specifications:
-
Media Coordinator
Member Nolan asked for clarification on item 4-Ai. He noticed that the Eligible Lists
established only for Police Officer list all the people on the Eligible List. He further asked
if there was a specific reason for that. Human Resources Analyst llacqua explained that
Police Officer is a difficult position to fill, the recruitment is done on a Continuous basis.
She further explained that there was an extensive background process for this position
that typically takes a few months to complete. She concluded that the individual names",CivilServiceBoard/2016-01-06.pdf
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Civil Service Board Minutes
Regular Meeting January 6, 2016
were certified and not the entire list. Member Nolan asked if this is the only classification
for which this is done. Human Resources Analyst llacqua confirmed that is correct.
Member Nolan further asked if the Chief of Police or the appointing officer had selection
of the entire list. Human Resources Analyst llacqua responded that the Chief is provided
the list of names which is continuously updated.
Vice President Malloy inquired if there were other questions regarding 4-A-i, 4-A-ii, or 4-
A-iii. None of the members had questions.
Vice President Malloy asked the members of the Board for any questions regarding the
item listed on item 4-iv. Member Santos asked if Police Captain is an internal promotion
based on the experience requirement listed on the amended job description. Executive
Secretary Gonzales explained that the changes made were to ensure that the job
description is in line with the Memorandum of Understanding. Member Nolan asked if all
promotions were internal. Executive Secretary Gonzales explained that Police Officer is
an entry level position. Police Sergeant, Police Lieutenant, and Police Captain
recruitments have always been conducted as promotional examinations.
Vice President Malloy inquired about the Knowledge and Abilities section on the Police
Captain class specification. She noticed that budget review is listed as a duty. She further
asked if it was a required knowledge or ability. Chief of Police Paul Rolleri responded that
budget review is a function of the Police Captain.
Vice President Malloy stated that if the knowledge, skill or ability is required, it would be
indicated within the class specification. Budget experience was also not listed in the
Experience section of the class specification.
Member Brandt asked for clarification on requiring Police Lieutenants who apply for Police
Captain to have budgeting experience. Chief of Police Rolleri responded that he did not
believe it was a requirement.
Member Brandt stated she agreed with Vice President Malloy. She further stated that
having something under the Knowledge section of the class specification that shows a
requirement of some kind of budgeting experience would be of value, because it could
help differentiate who is a better candidate.
Vice President Malloy stated that for department head type functions, a person's
background experience will indicate that they have some strength in budgeting, to
differentiate between candidates. She offered to staff to include budget review in the
Knowledge section of the class specification but was not requiring its addition.
Vice President Malloy further stated that under Experience level, it indicated that there
should be a certificate from the Commission for Police Officer Standards and Training
(P.O.S.T.). She inquired if there had been any consideration for including a P.O.S.T.
certificate demonstrating experience or knowledge in supervising personnel and having
actual supervisory experience.",CivilServiceBoard/2016-01-06.pdf
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Civil Service Board Minutes
Regular Meeting January 6, 2016
Executive Secretary Gonzales explained that the current class specification for Police
Captain is how the original class specification was written in terms of education,
experience requirements, and various certifications. She further explained that in 2013, a
decision was made to change the qualifications to include a degree. As a result of more
recent negotiations and discussions, the City is returning to the original class
specification.
Member Nolan inquired if the Sergeant position listed supervisory training as a
requirement. Chief of Police Rolleri stated that it did. Chief of Police Rolleri explained that
each certificate is carried forward throughout a Police Officer's career. At the Sergeant's
level, the incumbent receives a supervisory certificate, and at the Lieutenant's level, the
incumbent receives the management certificates.
Vice President Malloy expressed her concern about the language within the Police
Captain class specification regarding the incumbent's ability to provide leadership. She
emphasized that the Police Captain position is a leadership role. She explained that the
class specification indicated that the incumbent must be able to demonstrate effective
leadership. She further explained that demonstration and providing leadership are slightly
different things. She did not suggest making any revisions or edits but wanted the Board
to discuss and consider her input.
The Board Members moved their focus to item 4-A-iv, Media Coordinator. Member Brandt
stated that the class specification descriptive, ""maintain effective audio and visual
discrimination and perception needed to perform assigned duties"" was confusing. The
other Board members agreed.
Vice President Malloy inquired if the Media Coordinator job description position was
similar to a web master. She further asked if the incumbent would do website-related
work.
Senior Human Resources Analyst Low introduced himself as the Senior Human
Resources Analyst assigned to Alameda Municipal Power (AMP). The Media Coordinator
will be partially responsible for the website but will also be a critical classification that will
work very closely with the Senior Communications Specialist, a classification that
functions much like the City's Public Information Officer. The Media Coordinator will keep
AMP customers, both residential and business, up to speed with AMP activities and work
on both electronic and printed information with the Communications Specialist.
Vice President Malloy stated there was no indication within the class specification that the
incumbent will be regulating or managing the rights of users. She further stated that this
position is not really a web master. She speculated that this position is, therefore,
someone who will maintain web content.
Vice President Malloy stated that under the Experience section, indicating three years of
experience was a great benchmark. However, she stated that she preferred to see an",CivilServiceBoard/2016-01-06.pdf
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Civil Service Board Minutes
Regular Meeting January 6, 2016
inclusion of language pertaining to experience with a similar organization size. She further
stated that the incumbent's three years of experience in a larger or smaller organization
will indicate if the level of experience approaches the requirements and applies to the
position.
Member Nolan inquired if this position is strictly for AMP and if the incumbent would be
available to help if the City had a need.
Senior Human Resources Analyst Low responded that the incumbent could help City IT
staff. He stated that the City has an IT Department that services all of the departments
besides AMP. He continued to explain that AMP does have a separate information
systems staff. The City's IT staff work very closely together with AMP's IT staff to ensure
that both AMP's and the City's information technology needs are met.
Vice President Malloy entertained a motion to approve Consent Calendar items 4-
A-i, 4-A-ii, 4-A-iii and 4-A-iv. Member Brandt moved that the items be approved.
Motion was seconded by Member Nolan which was passed by a 4-0 vote (Batchelor-
absent).
5.
REGULAR AGENDA ITEMS
5-A.
Informational Report, December 21, 2015, Regarding Designation of Eligible
List - Public Works Supervisor, 2015-46 for Senior Fleet Mechanic vacancy,
PW.2370.001
The Civil Service Board accepted the Informational report.
5-B. Activity Report - Period of September 1, 2015 through November 30, 2015.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
09/08/15
Alameda Municipal Power
Distribution Engineer
09/08/15
Community Development
Combination Building Inspector
09/14/15
Finance
Financial Services Manager
10/05/15
Community Development
Combination Building Inspector
10/05/15
City Clerk
Deputy City Clerk
10/06/15
Alameda Municipal Power
Utility Geographic Information Systems Analyst
10/28/15
Alameda Municipal Power
Utility Database Analyst
11/02/15
Public Works
Public Works Project Manager II
11/16/15
Alameda Municipal Power
Compliance Superintendent
11/30/15
Public Works
Public Works Supervisor - Fleet Services
11/30/15
Public Works
Public Works Project Manager II
PROMOTIONS",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting January 6, 2016
DATE
DEPARTMENT
JOB CLASSIFICATION
09/20/15
Alameda Municipal Power
Electrical Maintenance Technician (2)
10/04/15
Alameda Municipal Power
Journey Line Worker
10/08/15
Public Works
Public Works Maintenance Foreperson
11/01/15
Fire
Division Chief (2)
11/01/15
Alameda Municipal Power
Utility Information Technology Manager
11/15/15
Fire
Fire Captain (3)
11/23/15
Human Resources
Administrative Technician II
11/29/15
Public Works
Project Specialist II
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/10/15
Community Development
Combination Building Inspector
09/14/15
Alameda Municipal Power
Intermediate Clerk
09/17/15
Fire
Fire Captain
10/02/15
Alameda Municipal Power
Meter Reader
10/02/15
Finance
Administrative Technician III
10/06/15
Public Works
Senior Fleet Mechanic
10/09/15
Alameda Municipal Power
Electrical Distribution Technician
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/11/15
Alameda Municipal Power
Electrical Maintenance Technician
09/28/15
City Manager
Executive Assistant
10/01/15
Alameda Municipal Power
Communications Engagement Specialist
10/16/15
Public Works
Public Works Maintenance Team Leader
The Civil Service Board accepted the Activity report.
5-C. Informational Reports
December 21, 2015, Acknowledgment of Return to Civil Service Firefighter
Position - Michael DeWindt
December 21, 2015, Acknowledgment of Return to Civil Service Firefighter
Position - Stephen Lucero
November 19, 2015, Acknowledgment of Application to Temporarily Vacate Civil
Service Position - Patrick Corder
December 8, 2015, Acknowledgment of Application to Temporarily Vacate Civil
Service Position - David Wills
Member Brandt commented that under the Community Paramedicine Program, she
noticed that two people were going off the program and two people were going onto the",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting January 6, 2016
program. She further asked for the reason of such movement of appointees.
Human Resources Analyst llacqua responded that the Community Paramedicine
program is a grant funded program with the County of Alameda. She explained that
Alameda City firefighters rotate into and out of the program so that multiple firefighters
can have the experience.
Vice President Malloy commented that the program allows for staff development which
encourages people to stick around.
The Civil Service Board accepted the Informational report.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Malloy stated she was happy to see new staff members in today's meeting.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Gonzales stated that she really enjoyed working with the Civil
Service Board. The new Human Resources Director, Nancy Bronstein, will begin January
25, 2016.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, April 6, 2016.
10.
ADJOURNMENT
Meeting was adjourned at 5:30 p.m.
Respectfully submitted,
me
Nancy Bronstein, Human Resources Director
for !
Susan Gonzales
Interim Human Resources Director and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-04-06,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting April 6, 2016
@
the
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, APRIL 6, 2016
1.
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by Board President Dean Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy and
Member John Nolan
ABSENT:
Member Zara Santos and Member Jan Brandt
STAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive
Secretary to the Board
Mayor Trish Herrera Spencer
Alan Cohen, Assistant City Attorney II
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst Il
Sharlene Shikhmuradova, Administrative Technician II
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of January 6, 2016.
Member Nolan asked for clarification on page three of the January 6, 2016 minutes, under
Section 4-A-iv, he suggested a correction to be made to correct his statement as, ""
He
noticed that the Eligible Lists established only for Police Officer list all people on the
Eligible List.""
Vice President Malloy moved that the January 6, 2016 Minutes be approved as
corrected. Motion was seconded by Member Nolan which was passed by a 3-0 vote
(Santos and Brandt-absent).",CivilServiceBoard/2016-04-06.pdf
CivilServiceBoard,2016-04-06,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting April 6, 2016
4.
CONSENT CALENDAR:
A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR APRIL 6, 2016.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(December 1, 2015 - February 29, 2016)
Accountant Il
12/29/2015
2015-68
Administrative Technician I
01/04/2016
2015-89
(Community Development and Base Reuse)
Electrical Distribution Technician
02/24/2016
2015-79
Executive Assistant
12/15/2015
2015-78
Executive Assistant - Alameda Municipal Power
12/23/2015
2015-88
Meter Reader
02/04/2016
2016-03
Police Captain
02/09/2016
2016-04PR
Police Sergeant
01/19/2016
2015-71PR
Senior Combination Building Inspector
02/24/2016
2016-05PR
Senior Communications Specialist
01/12/2016
2015-80
Senior Public Safety Dispatcher
02/29/2016
2016-06PR
Utility Project Manager
12/22/2015
2015-81
Police Officer
Campi, Kevin
12/03/2015
2015-76
Cardona, Sara
12/03/2015
2015-76
Troja, Giovanni
12/03/2015
2015-76
Rose, David
12/03/2015
2015-86c
Gonzalez, Sharon
12/03/2015
2015-86c
Schuitema, Christopher
12/03/2015
2015-74PT
Basler, William
12/03/2015
2015-74PT
Gaines, Donnie
12/16/2015
2015-77
Lujan, Joshua
12/16/2015
2015-86c
Ly, Son
12/16/2015
2015-86c
Meadors, Jamal
12/16/2015
2015-86c
Licari, Joseph
12/16/2015
2015-84PTc
Harris, Yolanda
12/16/2015
2015-87c
Hayden, David
12/16/2015
2015-76
Solodchenko, Kirill
01/05/2016
2015-84PTc
Yoo, Daniel
01/05/2016
2015-84PTc
Zidane, Abdelmohcen
01/05/2016
2015-84PTc
Kearney, Blair
01/13/2016
2015-84PTc
Odell, Jonathan
01/13/2016
2015-84PTc
Becker, Jeffrey
01/13/2016
2015-84PTc
Johnson, Marcus
01/13/2016
2015-84PTc
Rincon, Arthur
01/13/2016
2015-84PTc
Kinney, Chris
01/13/2016
2015-84PTc
Rahimi, Wahed
02/03/2016
2015-84PTc
Shoopman, Corey
02/03/2016
2015-84PTc
McLaughlin, Christopher
02/03/2016
2015-84PTc
Odom, Aaron
02/03/2016
2015-86c
Johnson, Brandon
02/03/2016
2015-86c
Garza, Roman
02/03/2016
2015-86c
Marquardt, Paige
02/03/2016
2015-86c
Thien, Yu
02/15/2016
2015-84PTc
Salyer, Kenneth
02/15/2016
2015-84PTc
Gorham, Michael
02/15/2016
2015-84PTc
Trammell, John
02/15/2016
2015-84PTc
Levenson, David
02/15/2016
2015-84PTc",CivilServiceBoard/2016-04-06.pdf
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Civil Service Board Minutes
Regular Meeting April 6, 2016
Police Officer (continued)
Florence, James
02/15/2016
2015-86c
Sorenson, Nathan
02/15/2016
2015-86c
Hayer, Robinderpal
02/15/2016
2015-85c
Streight, Jonathan
02/15/2016
2015-85c
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician II (Human Resources)
10/21/2015
2015-67
Assistant General Manager -
07/21/2015
2015-23
Engineering and Operations
Deputy City Clerk
09/02/2015
2015-54
Division Chief
09/23/2015
2015-16PR
Paralegal
03/04/2015
2015-03
Public Works Project Manager II
08/05/2015
2015-34
Utility Database Analyst
08/17/2015
2015-25
Utility Information Systems Analyst
08/20/2015
2015-26
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
Electrical Maintenance Technician
09/15/2015
2015-63
Financial Services Manager
07/13/2015
2015-33
Meter Reader
01/12/2015
2014-42
Park Maintenance Foreperson
12/10/2015
2015-61
Police Captain
02/09/2016
2016-04PR
Police Lieutenant
02/06/2014
2013-40PR
Senior Combination Building Inspector
02/24/2016
2016-05PR
Senior Public Safety Dispatcher
02/29/2016
2016-06PR
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Emergency Medical Services Education Coordinator
New Classification Specifications:
- None
Vice President Malloy requested to pull item 4-A-iv for further discussion. President
Batchelor agreed with Vice President Malloy and had a general question regarding the
aging and listing of the eligible lists. President Batchelor questioned item 4-A-ii, and
inquired if there is still a process in place for departments to extend or cancel the eligible
lists issued. Administrative Technician Shikhmuradova offered to answer President
Batchelor's question. She confirmed that eligible lists are extended at the 6-month mark
after its established date, provided that the department approves the extension. She
added that eligible lists are canceled upon the request of the department and approval of
the Human Resources Director and Executive Secretary of the Board.
Human Resources Director and Executive Secretary to the Board, Nancy Bronstein,
further added that some eligible lists may only contain one or two names and could easily
have been exhausted. Vice President Malloy confirmed her understanding that all
expired, canceled and exhausted lists are grouped in item 4-A-iii.
President Batchelor acknowledged the responses to his question and stated that he just
wanted to clarify that there is still a process in place.",CivilServiceBoard/2016-04-06.pdf
CivilServiceBoard,2016-04-06,4,"City of Alameda Page 4
Civil Service Board Minutes
Regular Meeting April 6, 2016
Vice President Malloy moved to approve Consent Calendar items 4-A-i, 4-A-ii, and
4-A-iii. Motion was seconded by President Batchelor which was passed by a 3-0
vote (Santos and Brandt-absent).
Vice President Malloy went on to address item 4-A-iv. She mentioned that the edits and
the strikeouts within the classification specification for Emergency Medical Services
(EMS) Education Coordinator were substantive. She further questioned if the union was
notified of the changes. Senior Human Resources Analyst Robin Young responded to
Vice President Malloy's inquiry and said that the union was indeed notified of the changes.
President Batchelor asked if the position for Emergency Medical Services Education
Coordinator was open and Senior Analyst Young responded that it was opened and an
eligible list was recently established.
President Batchelor questioned the corrected, required certifications for an EMS
Education Coordinator, specifically the instructor/teaching experience requirement. He
expressed his concern on the difficulty of attracting candidates for this position due to the
specific type of requirements listed. Senior Analyst Young responded that the changes to
the requirements were made to update the job specification according to current industry
standards. Currently, Alameda County requires an instructor certification in addition to an
Emergency Medical Technician or higher License. The change was made at the
department's request in order to meet their specific needs. The Fire Department
determined that they needed a pre-hospital subject matter expert at a level higher than
an Emergency Medical Technician.
President Batchelor stated that his concerns were originating from the difficulty of
recruiting for this type of position. Senior Analyst Young acknowledged that it was indeed
a difficult recruitment and of the recently established eligibility list, only one met the
specific requirements as listed on the recruitment bulletin.
President Batchelor moved to approve Consent Calendar item 4-A-iv. Motion was
seconded by Vice President Malloy which was passed by a 3-0 vote (Santos and
Brandt-absent).
5.
REGULAR AGENDA ITEMS
5-A.
Informational Report, on Cancelation of Eligible List - Park Maintenance
Foreperson, 2015-61
The Civil Service Board accepted the Informational report.
5-B. Activity Report - Period of December 1, 2015 through February 29, 2016.
FULL-TIME HIRES",CivilServiceBoard/2016-04-06.pdf
CivilServiceBoard,2016-04-06,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting April 6, 2016
DATE
DEPARTMENT
JOB CLASSIFICATION
12/01/15
Public Works
Traffic Signal Maintenance Technician
12/07/15
Alameda Municipal Power
Senior Clerk
01/04/16
Community Development
Economic Development Manager
01/04/16
Base Reuse
Redevelopment Project Manager
01/10/16
City Manager's Office
Executive Assistant
01/11/16
Community Development
Permit Technician I
01/11/16
Police
Public Safety Dispatcher
01/19/16
Alameda Municipal Power
Executive Assistant
01/19/16
Community Development
Permit Technician I
01/25/16
City Manager's Office
IT Director
01/25/16
Human Resources
Human Resources Director
01/25/16
Fire
Firefighters (7)
02/01/16
Alameda Municipal Power
Utility Project Manager
02/01/16
Community Development
Permit Technician I
02/08/16
Police
Police Officer (2)
02/16/16
Base Reuse
Administrative Technician I
02/16/16
Community Development
Administrative Technician I
02/22/16
Alameda Municipal Power
Meter Reader
02/22/16
Finance
Accountant II
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/13/15
Alameda Municipal Power
Substation & Meter Supervisor
12/13/15
Alameda Municipal Power
Utility Analyst
01/03/16
Police
Police Lieutenant
11/01/15
Fire
Division Chiefs (2)
11/01/15
Alameda Municipal Power
Utility Information Technology Manager
11/15/15
Fire
Fire Captains (3)
11/23/15
Human Resources
Administrative Technician II
11/29/15
Public Works
Project Specialist II
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/02/15
Human Resources
Human Resources Manager
12/28/15
Human Resources
Administrative Technician III
12/30/15
Alameda Municipal Power
Executive Assistant
12/30/15
Police
Police Captain
12/30/15
Police
Police Sergeant
12/30/15
Police
Police Officer (3)
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/10/15
Community Development
Permit Technician III
12/10/15
Community Development
Combination Building Inspector
01/04/16
Alameda Municipal Power
Meter Reader",CivilServiceBoard/2016-04-06.pdf
CivilServiceBoard,2016-04-06,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting April 6, 2016
01/04/16
Community Development
Fire/Bldg. Code Compliance Officer
02/04/16
Fire
Firefighter
02/18/16
Fire
Firefighter
02/20/16
Library
Librarian
The Civil Service Board accepted the Activity report.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Malloy asked HR Director Bronstein if there is anything else she needed
to submit in addition to the Form 700 and the ethics certification. HR Director Bronstein
acknowledged Vice President Malloy and commented that there are no other certifications
needed.
President Batchelor thanked all staff members who are present at the meeting after
regular working hours.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
HR Director Bronstein thanked the Board and acknowledged that she is happy to be of
service. She continued to offer support to the Board and noted that she would be delighted
to answer any questions the Board may have.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, July 6, 2016.
10.
ADJOURNMENT
Meeting was adjourned at 5:17 p.m.
Respectfully submitted,
mn
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2016-04-06.pdf
CivilServiceBoard,2016-07-06,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting July 6, 2016
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 6, 2016
1.
CALL TO ORDER
The meeting was called to order at 5:02 p.m. by Board President Dean Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy (arrived at
5:06), Members John Nolan and Jan Brandt
STAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive
Secretary to the Board
Mayor Trish Herrera Spencer
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Monica Selles, Human Resources Analyst II
Sharlene Shikhmuradova, Administrative Technician II
3.
MINUTES:
3-A Approval of Minutes of the Regular meeting of April 6, 2016.
President Batchelor moved that the April 6, 2016 Minutes be approved. Motion was
seconded by Member Nolan which was passed by a 3-0 vote.
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR JULY 6, 2016.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(March 1, 2016 - May 31, 2016)",CivilServiceBoard/2016-07-06.pdf
CivilServiceBoard,2016-07-06,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting July 6, 2016
Administrative Technician II
03/02/2016
2016-81a
City Engineer
03/03/2016
2016-02
Combination Building Inspector
05/03/2016
2016-15
Emergency Medical Services Education
Coordinator
04/05/2016
2016-13
Facilities Maintenance Worker
03/24/2016
2016-11
Fire/Building Code Compliance Officer
05/31/2016
2016-16
Librarian
04/05/2016
2016-09
Management Analyst
03/17/2016
2016-17
(Designated from Economic Development Manager)
Media Coordinator
04/13/2016
2016-14PR
Park Maintenance Foreperson
03/28/2016
2016-07
Public Safety IT Systems Coordinator
05/31/2016
2016-20
System Operator
04/13/2016
2016-12PR
Utility Construction Compliance Specialist
04/28/2016
2016-01
Police Officer
Liu, Ethan
03/10/2016
2015-86c
Bang, Roy
03/10/2016
2015-86c
Baird, Christina
03/10/2016
2015-84PTc
Pistello, Nicholas
03/10/2016
2015-84PTc
Kim, James
03/10/2016
2015-84PTc
Shock, Lindsey
03/10/2016
2015-84PTc
Avalos, Anthony
03/10/2016
2015-84PTc
Tandel, Sunil
03/10/2016
2015-84PTc
Wu, Jerry
03/28/2016
2015-86c
Sarmiento, Alexis
03/28/2016
2015-86c
Castillo, Raymond
03/28/2016
2015-86c
Smith, Mark
03/28/2016
2015-84PTc
Small, Christopher
03/28/2016
2015-84PTc
Leaks, Jennifer
03/28/2016
2015-84PTc
Pineda, Ivan
03/28/2016
2015-84PTc
Nolasco, Robert
03/28/2016
2015-84PTc
Alvarez, Charlie
03/28/2016
2015-86c
Griffin, Corey
04/21/2016
2015-84PTc
Alejandro, Raymond
04/21/2016
2015-84PTc
Stephens, Michael
04/21/2016
2015-84PTc
King, Michelle
04/21/2016
2015-86c
Knecht, Jeffery
04/21/2016
2015-86c
Johnston, Michael
04/21/2016
2015-86c
Cangco, Alvin
04/21/2016
2015-86c
Singh, Malcolm
04/21/2016
2015-85c
Kopp, April
05/12/2016
2015-84PTc
Lamothe, Alexander
05/12/2016
2015-84PTc
Jimenez, Luis
05/12/2016
2015-84PTc
Knopf, Alexander
05/12/2016
2015-84PTc
Sayavanh, Nicholas
05/12/2016
2015-84PTc
Moosayar, Mohammad
05/12/2016
2015-86c
Hovsepian, Jared
05/12/2016
2015-86c
Blanco, German
05/12/2016
2015-86c
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Executive Assistant - Alaméda Municipal Power
12/23/2015
2015-88
Firefighter
12/11/2014
2014-34",CivilServiceBoard/2016-07-06.pdf
CivilServiceBoard,2016-07-06,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting July 6, 2016
Human Resources Manager
11/02/2015
2015-70
Library Technician
12/08/2014
2014-39
Permit Technician I
11/24/2015
2015-82
Public Information Officer
11/20/2015
2015-37
Redevelopment Project Manager
10/20/2015
2015-52
Senior Clerk
11/03/2015
2015-72
Traffic Signal Maintenance Technician
10/13/2015
2015-60
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Compliance Superintendent
10/13/2015
2015-58
Customer Service Representative
04/16/2015
2015-20
Distribution Engineer
04/16/2015
2015-11
Economic Development Manager
10/13/2015
2015-51
Emergency Medical Services Coordinator
04/05/2016
2016-13
Executive Assistant
12/15/2015
2015-78
Facilities Maintenance Worker
03/24/2016
2016-11
Fire Captain
04/03/2014
2014-11PR
Media Coordinator
04/13/2016
2016-14PR
Planner I
05/12/2015
2015-22
Program Specialist II
10/28/2015
2015-73PR
Public Works Supervisor
10/08/2015
2015-46
Senior Fleet Mechanic
11/10/2015
2015-83
(Designated from Public Works Supervisor)
Stock Clerk
05/05/2015
2015-18
System Operator
04/13/2016
2016-12PR
Utility Analyst
11/19/2015
2015-82
Utility Project Manager
12/22/2015
2015-81
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Executive Assistant
-
Public Works Maintenance Foreperson
-
Public Works Supervisor
New Classification Specifications:
-
Information Technology Systems Coordinator
-
Public Safety Information Technology Systems Analyst
President Batchelor moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-
A-iii. Motion was seconded by Members Nolan and Brandt which was passed by a
3-0 vote.
President Batchelor requested to pull item 4-A-iv for further discussion. President
Batchelor asked why there are two job descriptions for the Information Technology
System Coordinator and the Public Safety Information Technology Systems Analyst when
there are similar examples of duties listed. Senior Human Resources Analyst Robin
Young responded by describing that the City has allocated positions through the budget
process based on operational needs prior to creating the classification. The two in",CivilServiceBoard/2016-07-06.pdf
CivilServiceBoard,2016-07-06,4,"answered that the number came from the new Information Technology Director based on
the needs of the job such as lifting monitors and arranging new systems and assumes
that the IT Director discussed this with the subject matter experts to come up with that
requirement. Vice President Malloy questions this number based on the weight of
technology changing over the years and becoming lighter. Senior HR Analyst Young
mentioned she can reach out to the IT Director with these concerns and can perhaps
have her complete a physical job analysis form. Vice President Malloy added that the 50lb
requirement as an essential job function may not be realistic.
Vice President Malloy had a question on the Public Works Maintenance Foreperson and
where it falls in the organization chart and what is the probationary period. Senior HR
Analyst Young answered that this classification is between a Public Works Supervisor
and a Maintenance Worker II. Vice President Malloy wanted to know the probationary
period because there are cases where it can take six months to get a certificate and so
the ability to evaluate the person relates to when that person has everything needed for
their job which may or may not occur if it's a six month probationary period. Human
Resources Director and Executive Secretary to the Board, Bronstein added that the
department does have the ability to extend probations to meet requirements such as
obtaining job related certifications and this is explained to the employee during the
evaluation process. Senior HR Analyst Young confirmed by looking in the MOU that the
probationary period is twelve months.
President Batchelor had a question on the Public Works Supervisor requirement and
whether the International Municipal Signal Association level 2 certification needs to be
more specific. This is because there are three different types of signal certifications: Field
Technician, Traffic Signal Bench Technician and Traffic Signal Construction. He
suggested to go back to the department to see what they are looking for. Senior HR
Analyst Young agreed she will check with the department.
Human Resources Director and Executive Secretary to the Board, Bronstein brought up
that it may make sense to move away from typing requirement of 65 WPM for the",CivilServiceBoard/2016-07-06.pdf
CivilServiceBoard,2016-07-06,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting July 6, 2016
Executive Assistant classification and to recognize what the positions does. She also
mentioned that there will be an Executive Assistant for AMP position with the same typing
requirement that may need to be adjusted as well.
President Batchelor moved to approve Consent Calendar item 4-A-iv with the
exception of the Information Technology Systems Coordinator and Public Safety
Information Technology Systems Analyst. Motion was seconded by Vice President
Malloy which was passed by a 3-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of March 1, 2016 through May 31, 2016
The Activity Report 5-A on the agenda will be corrected to list the correct item number of
5-A instead of 5-B.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
03/07/16
City Manager's Office
City Manager
03/08/16
Police
Police Officer (2)
03/14/16
Community Development
Permit Technician I
03/22/16
Alameda Municipal Power
Senior Communication Specialist
04/11/16
Alameda Municipal Power
Electrical Distribution Technician
04/18/16
Public Works
City Engineer
05/02/16
Fire
Emergency Medical Services Education
Coordinator
05/15/16
Library
Librarian
05/16/16
Community Development
Management Analyst
05/23/16
Alameda Municipal Power
Meter Reader
05/23/16
City Manager's Office
Public Information Officer
05/23/16
Community Development
Combination Building Inspector
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/07/16
Community Development
Senior Combination Building Inspector
03/20/16
Police
Senior Public Safety Dispatcher
03/27/16
Police
Police Sergeant (2)
05/01/16
Alameda Municipal Power
System Operator
05/02/16
Public Works
Senior Fleet Mechanic
05/29/16
Finance
Administrative Technician II
LATERAL TRANSFER
DATE
DEPARTMENT
JOB CLASSIFICATION
04/17/16
Alameda Municipal Power
to Media Coordinator
From Customer Programs Coordinator",CivilServiceBoard/2016-07-06.pdf
CivilServiceBoard,2016-07-06,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting July 6, 2016
05/02/16
Public Works
to Public Works Project Manager II
From Public Works Superintendent
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/04/16
Fire
Emergency Medical Services Education
Coordinator
03/04/16
Alameda Municipal Power
Facilities Maintenance Worker
03/31/16
Alameda Municipal Power
System Operations & Field Service
Superintendent
04/28/16
Public Works
Public Works Supervisor
05/02/16
Finance
Senior Account Clerk
05/10/16
Police
Intermediate Clerk
05/12/16
Police
Police Officer
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/30/16
Police
Police Officer
04/07/16
Human Resources
Human Resources Analyst I
04/14/16
Alameda Municipal Power
Utility Database Analyst
04/28/16
Fire
Firefighter
05/17/16
Police
Police Officer
05/20/16
Alameda Municipal Power
Meter Reader
The Civil Service Board accepted the activity report.
5-B. Informational Report, Regarding Designation of Eligible List - Economic
Development Manager, 2015-51 for Management Analyst vacancy, DS.1420.001
The Civil Service Board accepted the Activity report.
5-C. Informational Reports
President Batchelor had a question for HR Director Bronstein regarding the Administrative
Assignment for the Firefighters and whether the City automatically banks the additional
40 holiday hours and if yes, does the City have to pay out those hours if the employees
leave the City. HR Director Bronstein confirmed the holiday hours are front loaded and
Administrative Technician Shikmuradova added that holiday hours are not paid out.
Member Malloy asked if Firefighter Baldizan will remain active on the Firefighter list while
he is on office assignment. HR Director Bronstein answered he has return rights because
he is temporarily vacating the position.
The Civil Service Board accepted the Activity report.",CivilServiceBoard/2016-07-06.pdf
CivilServiceBoard,2016-07-06,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting July 6, 2016
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
HR Director Bronstein wanted to get the Civil Service Board's thoughts on block
budgeting or flexible staffing. She went on to describe how currently if someone is brought
in at a lower level position, even though the position is budgeted at a higher level, in order
to move an employee to level two or three, a recruitment needs to be conducted. She
described how in a merit system, if the position is funded at a higher level but hire at the
lower level, once the employee meets all necessary requirements, he/she may be able to
automatically move up granted the amount of employees at the entry level position does
not greatly outnumber the amount of positions available at the higher level in which case
you would open a recruitment.
President Batchelor replied that as long as the position is being budgeted at the higher
level, he doesn't see a problem. Member Malloy commented that she is fine with the
concept of flexible staffing but would require some formal objective analysis that the
person is ready as supposed to what she calls, pure flexing, where after a period of time
a supervisor automatically grants a promotion. She further explains that the employee
must clearly demonstrate their ability through perhaps a panel or examination verses just
a performance evaluation from a supervisor.
HR Director Bronstein mentioned that she would like to come back with the job
descriptions with competencies and language for certain classifications for the October
5, 2016 CSB meeting for the Board's thoughts. She goes on to say that there may be
recruitments in the future where using demonstrated measurement will bring more value
verses opening a recruitment and doing interviews for certain classifications.
HR Director Bronstein wanted to further discuss limited certification and how currently if
there is a documented need for a certain certification for an employee, it will allow the
department to move down the certified eligible list until you reach that candidate. Member
Nolan asked what is the certification rule for eligible lists. HR Director Bronstein answered
that per the Civil Service Rule, ten (10) names are certified for entry level positions and
other levels are five (5) names. She explained the department can interview the top five
(5) or move down the list if those candidates do not meet their needs. Member Malloy
recommended having multiple eligible lists as oppose to one eligible list to capture
specific needs, specialists, or special certifications. HR Director Bronstein acknowledged
that perhaps a system can be set up for a process of selective certification and have
Human Resources monitor that process.
Member Brandt mentioned having problems opening the links to the Civil Service Board",CivilServiceBoard/2016-07-06.pdf
CivilServiceBoard,2016-07-06,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting July 6, 2016
agenda packet. HR Director Bronstein suggested having a PDF of the entire packet and
a separate attachment for the minutes in the email.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, October 5, 2016.
10. ADJOURNMENT
Meeting was adjourned at 5:44p.m.
Respectfully submitted,
min
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2016-07-06.pdf
CivilServiceBoard,2016-10-05,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting October 5, 2016
the
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 5, 2016
1.
CALL TO ORDER
The meeting was called to order at 5:03 p.m. by Board President Dean Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Members
John Nolan and Jan Brandt
ABSENT:
Member Troy Hosmer
STAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive
Secretary to the Board
Nafisah Ali, Administrative Technician II
Monica Alvarez-Selles, Human Resources Analyst II
Alan Cohen, Assistant City Attorney II
Terry Flippo, Meter Reader
Carolyn Hogg, Information Technology Director
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
3.
MINUTES:
3-A Approval of Minutes of the Regular meeting of July 6, 2016.
Correction was noted that Zara Santos was listed as absent when she was no longer on
the Civil Service Board and Member Brandt were incorrectly listed as absent when she
was present.
Vice President Malloy moved that the July 6, 2016 Minutes be approved with
correction. Motion was seconded by Member Nolan which was passed by a 4-0
vote.",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting October 5, 2016
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR OCTOBER 5, 2016.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2016 - August 31, 2016)
Administrative Technician III
08/22/2016
2016-41PR
Facilities Maintenance Worker
07/14/2016
2016-25
Fire Apparatus Operator
07/07/2016
2015-21PR
Human Resources Analyst I
06/13/2016
2016-18A
Human Resources Analyst II
06/13/2016
2016-18B
Information Technology Systems Coordinator
(designated from Public Safety IT Systems Coordinator)
06/28/2016
2016-38
Intermediate Clerk
07/14/2016
2016-22
Maintenance Worker II
06/14/2016
2016-19
Planner Il
07/05/2016
2016-23PR
Police Lieutenant
08/29/2016
2016-33PR
Public Safety Dispatcher (Academy Graduate)
08/15/2016
2016-32
Public Safety Dispatcher (Recruit)
08/15/2016
2016-31
Public Works Project Manager I
(designated from Public Works Project Manager II)
06/30/2016
2016-37
Public Works Supervisor
08/04/2016
2016-24
Technology Services Coordinator
(designated from Public Safety IT Systems Coordinator)
07/05/2016
2016-39
Utility Database Analyst
08/11/2016
2016-36
Police Officer
Franco-Clausen, Yolanda
06/09/2016
2015-84PTc
Holland, Alexander
06/09/2016
2015-84PTc
Baltazar-Gutierrez, Orlando
06/09/2016
2015-84PTc
Lo Schiavo, Michael
06/09/2016
2015-84PTc
Felix, Francisco
06/09/2016
2015-84PTc
Kroskey, Jonathan
06/09/2016
2015-84PTc
Fix, Daniel
06/09/2016
2015-86c
Miles, Samantha
06/09/2016
2016-26PTc
Martin, Angel
06/09/2016
2016-26PTc
Jeuell, Brian
06/09/2016
2016-30PTc
Terry, Romelle
06/09/2016
2016-30PTc
Fausto, Francisco
06/09/2016
2016-30PTc
Chong, William
06/09/2016
2016-30PTc
Nguyen, Tien
06/09/2016
2016-30PTc
Balmori, Ramon
06/09/2016
2016-30PTc
Serrano, Christopher
06/09/2016
2016-28c
Green, Andrew
06/09/2016
2016-28c
Woody, Alexanderea
06/09/2016
2016-29PTc
Hernandez, Josue
06/22/2016
2016-26PTc
Valencia, Adrian
06/22/2016
2016-26PTc
Lanzarin, Amanda
06/22/2016
2016-26PTc
Figueroa, Ralph
06/22/2016
2016-26PTc",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting October 5, 2016
Matthews, Blake
06/22/2016
2016-26PTc
Ramirez, Carlos
06/22/2016
2016-26PTc
Auduchon, Michael
06/22/2016
2016-26PTc
Garcia, Carlos
06/22/2016
2016-26PTc
Keele, William
06/22/2016
2016-26PTc
Kharsa, Charlie
06/22/2016
2016-28c
Johnson, Rachael
06/22/2016
2016-30PTc
Stormo,Joshua
06/22/2016
2016-30PTc
Menz, Timothy
06/22/2016
2016-30PTc
Reynolds, Kenneth
06/22/2016
2016-27
Martinez, Rio
06/22/2016
2015-84PTc
Truitt, Aaron
07/28/2016
2016-26PTc
LaMont, Matthew
07/28/2016
2016-26PTc
Bettencourt, Justin
07/28/2016
2016-26PTc
Moniz, Jr., Mark
07/28/2016
2016-26PTc
Lopez, Julian
07/28/2016
2016-26PTc
Webb, Jonathan
07/28/2016
2016-26PTc
Barbaccia, Matt
07/28/2016
2016-26PTc
Ruffin, Jerron
07/28/2016
2016-26PTc
Enos, Natasha
07/28/2016
2016-26PTc
Botkin, Christopher
07/28/2016
2016-26PTc
Thurman-Shye, Evangelyna
07/28/2016
2016-26PTc
Engelbrecht, Jordan
07/28/2016
2016-26PTc
Rivera-Chaparro, Jonathan
07/28/2016
2016-26PTc
Bowens, Nathan
07/28/2016
2016-26PTc
Niles, Troy
07/28/2016
2016-26PTc
Banks, Edgar
07/28/2016
2016-27
Spediacci, Zachary
07/28/2016
2016-28c
Robinson, Christopher
07/28/2016
2016-28c
Walton, Davonta
07/28/2016
2016-30PTc
Mitchel, Arthur
08/18/2016
2016-26PTc
Temple, John
08/18/2016
2016-26PTc
Inniss, Timothy
08/18/2016
2016-26PTc
Altamirano, Gloyds
08/18/2016
2016-26PTc
LeRoy, Eric
08/18/2016
2016-26PTc
LaSpina, Michael
08/18/2016
2016-26PTc
Taktejeva, Mikaela
08/18/2016
2016-26PTc
Karo, Jonathan
08/18/2016
2016-28c
Casteruita, Scott
08/18/2016
2016-30PTc
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician I
01/04/2016
2015-89
Police Sergeant
01/19/2016
2016-71PR
4-A-iii. ELIGIBLE LIST EXPIREDI
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Public Works Project Manager Il
05/05/2015
2015-34
Assistant General Manager -
Engineering and Operations
07/21/2015
2015-23
Utility Database Analyst
08/17/2015
2015-25
Utility Geographic Information Systems Specialist
08/20/2015
2015-26
Public Safety Dispatcher (Recruit)
09/28/2015
2015-55",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,4,"2015-86c
Police Officer
12/16/2015
2015-77
Police Officer
12/16/2015
2015-86c
Police Officer
12/16/2015
2015-84PTc
Police Officer
12/16/2015
2015-87c
Police Officer
12/16/2015
2015-76
Senior Communications Specialist
01/12/2016
2015-80
Meter Reader
02/04/2016
2016-03
Electrical Distribution Technician
02/24/2016
2015-79
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Energy Resources Analyst
-
Substation Technician
New Classification Specifications:
-
Public Safety Information Technology Systems Analyst
-
Information Technology Systems Analyst
-
Crime Prevention Technician
-
Meter Technician
President Batchelor moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-
A-iii. Motion was seconded by Members Nolan and Brandt which was passed by a
4-0 vote.
Vice President Malloy requested to pull item 4-A-iv for further discussion. Vice President
Malloy noted that all the strike outs for the Energy Resources Analyst were in the areas
where the employee would be assisting with certain tasks and wanted to know who would
now prepare them. Senior Human Resources Analyst, Chris Low responded that the
bargaining unit had last minute questions for this classification and that this spec should
have been pulled back for this meeting and be brought back in the January 2017 Civil
Service Board meeting.
Human Resources Director Bronstein wanted to make note that for the Meter Technician
and Substation Technician classifications, both have been modified to say that you must
have good color vision instead of freedom from color blindness, to allow for the interactive
process.
Vice President Malloy wanted to understand the reason for the new specification, Crime
Prevention Technician. HR Director Bronstein answered that currently sworn officers are
doing some of the duties, even though it is not a sworn position, and then office managers
are doing some of the duties. It made sense to have one position with all the
responsibilities. Vice President Malloy expressed concern that the position only requires
a High School diploma considering the responsibilities. Due to the minimal requirements,",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting October 5, 2016
she asked if this spec was drafted with someone in mind since the position would suggest
looking for someone with a higher level of demonstrated experience with community
related activity, and communication skills. HR Director Bronstein answered that to her
understanding there is no one in mind and that they looked at other existing job spec from
other cities to try to benchmark. Senior Human Resources Analyst Robin Young
continued and explained that she surveyed different agencies and found that a majority
of the specs had a combination of education and experience. Education for the most part
topped out at a 2-year degree and some have preferred certificates. She said the
department wanted to balance industry standards but also provide an opportunity for
someone to learn the responsibilities. Vice President Malloy expressed that perhaps one
of the survey elements should include how long this position has been in existence
because current expectations from this employee may be different as a new spec and for
this department.
Member Brandt had a concern on #6 of the sample of duties for the Crime Prevention
Technician where the person would perform residential and commercial inspections but
there is nothing in education, experience, or knowledge that addresses these areas. HR
Director Bronstein shared the same concern and did mention that as part of the
experience, they added program administration activities to help address this. She
clarified that on #6 in the duties are not actual inspections but giving residents an idea on
how the area can be secure. Senior HR Analyst Young added that there are also other
areas in the spec that include problem solving, decision making, and interpreting laws,
which speak to their ability to understand the crime prevention elements of an
environment. They would also be working with sworn officers who are trained in
preventative tools. Member Brandt would prefer to have the spec amended that would
speak to having more experience.
President Batchelor had a question on the Substation Technician classification and on
who will maintain the SCADA System since that was struck out of the spec. Senior HR
Analyst Chris Low answered that it will be maintained by the Information Technology
group. President Batchelor asked if the IT employees' job description will be updated.
Senior HR Analyst Low confirmed that it will be updated to include SCADA
responsibilities.
President Batchelor wanted clarification that the Information Technology Systems
Coordinator is now an analyst without a change in job duties. Senior HR Analyst Young
answered that this was one of the classifications added in 2013 without full understanding
of the industry standards or level. Since it is a full professional level support for the City,
it was felt that it is more appropriately titled as an analyst rather than a coordinator.
Member Brandt had a general question regarding what constitutes classifications being
called an entry-level verses journey level. Senior HR Analyst Low answered that when
there is a family of classifications that do similar work at different levels or complexities,
for instance Assistant Utility Analyst would be considered entry-level. Journey level is
more a fully functioning level classification.",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,6,"Utility Construction Compliance Specialist
07/10/16
Information Technology
IT Systems Coordinator
07/12/16
Police
Police Officer
07/18/16
Community Development
Fire/Building Code Enforcement Officer
08/15/16
Human Resources
Human Resources Analyst I
08/16/16
Police
Police Officer (2)
08/22/16
Human Resources
Human Resources Analyst II
08/29/16
Police
Intermediate Clerk
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
07/10/16
Public Works
Maintenance Worker Il
07/24/16
Community Development
Planner II (2)
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/08/16
Information Technology
Public Safety Systems Coordinator
06/09/16
Public Works
Program Specialist I
06/16/16
Finance
Senior Account Clerk
07/26/16
AMP
Customer Service Representative
08/17/16
Fire
Fire Apparatus Operator
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/02/16
Police
Police Lieutenant",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting October 5, 2016
06/23/16
AMP
Energy Resources Analyst
06/30/16
Fire
Administrative Technician Il
07/26/16
AMP
Energy Resources Analyst
07/28/16
Finance
Financial Services Manager
08/23/16
Community Development
Executive Assistant
08/29/16
Police
Police Officer
5-B. Informational Report, June 6, 2016, Regarding Cancellation of Eligible List -
Utility Database Analyst, 2015-25
5-C.
Informational Report, June 16, 2016, Regarding Designation of Eligible List
- Public Safety Information Technology Systems Coordinator, 2016-20 for
Technology Services Coordinator vacancy, IT.1670.002
5-D. Informational Report, June 29, 2016, Regarding Designation of Eligible List
-
Public Safety Information Technology Systems Coordinator, 2016-20 for
Information Technology Systems Coordinator vacancy, IT.1670.001
5-E. Informational Report, June 16, 2016, Regarding Designation of Eligible List
-
Public Works Project Manager II, 2015-34 for Public Works Project
Manager I, PW.3177.002
5-F.
Recommendation to Add a New Rule to the City's Civil Service Rules
Allowing Selective Certification.
President Batchelor wanted clarity on 5-F, allowing selective certification. HR Director
Bronstein stated that selective certification wouldn't be used very often however, it arose
specifically for the long Firefighter list where you need to have twenty-nine (29) Paramedic
positions filled at any time. The top ten (10) on the list may not have their Paramedic so
selective certification would allow to give names of those who have the Paramedic
Certification, after first making sure the top ten (10) hasn't received theirs. This would
allow not requiring to have the top ten (10) to come in for an interview for the purpose of
reaching down the eligible list. Vice President Malloy also commented that this would
help those on the list not to lose their place which can happen if you open a new exam.
HR Director Bronstein noted that this can become helpful in departments such as the
Community Development Department where they may need someone who speaks
Mandarin.
President Batchelor expressed concern about candidates who will not have an
opportunity at a position if an eligible list is being used that could be up to a year old.
Member Brandt recommended perhaps adding the language that selective certifications
are for Safety positions. Member Nolen commented that the purpose of selective
certifications are to expedite the process but also asked if the application asks to list
certain skills such as language. HR Director Bronstein confirmed there are places to list",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting October 5, 2016
languages and special licensing. She emphasized that this would help not having people
come in to interview and waste their time just to reach down the eligible list. President
Batchelor asked if a letter is sent out to the top candidates asking if they have certain
skills before reaching down the list. HR Director Bronstein answered that they do and
brought up that they could also ask the candidates if certain works hours will fit their needs
before moving down the list therefore it is not limited to skills but also other job
requirements.
Vice President Malloy moved to accept informational Reports 5-A, 5-B, 5-C, 5-D, 5-
E, and adopt 5-F into the Civil Service Rules. Motion was seconded by Member
Nolan which was passed by a 4-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
HR Director Bronstein wanted to introduce two new Human Resources Analysts, Sabina
Netto and Jessica Romeo who were unable to attend due to a training.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Due to the holiday it was recommended to change the next Civil Service Board Meeting
to Wednesday, January 11, 2017 from January 4, 2017.
Vice President Malloy moved to accept the next Civil Service Board Meeting to be
held on January 11, 2017. Motion was seconded by Member Brandt which was
passed by 4-0.",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,9,"City of Alameda Page 9
Civil Service Board Minutes
Regular Meeting October 5, 2016
10. ADJOURNMENT
Meeting was adjourned at 5:36p.m.
Respectfully submitted,
MM
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2017-01-11,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting January 11, 2017
the
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 11, 2017
1.
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by Board Vice President Marguerite Malloy.
2.
ROLL CALL:
PRESENT: Vice President Marguerite Malloy, Members John Nolan, Jan Brandt, Troy
Hosmer
ABSENT:
President Dean Batchelor
STAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive
Secretary to the Board
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Monica Alvarez-Selles, Human Resources Analyst II
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Alan Cohen, Assistant City Attorney II
Captain Don Owyang, Alameda Police Department
3.
MINUTES:
3-A Approval of Minutes of the Regular meeting of October 5, 2016.
Vice President Malloy noted correction to the vote count for motions to approve Sections
4-A-i, 4-A-ii, 4-A-iii on page four (4), section 4-A-iv with the exception of the Energy
Resource Analyst, Substation Technician and Crime Prevention specialist, and section 5-
A, 5-B, 5-C, 5-D, 5-E and 5F, votes were incorrectly listed as 3-0 and should be corrected
to 4-0.
Vice President Malloy asked for clarification on page four of the October 5, 2016 minutes,",CivilServiceBoard/2017-01-11.pdf
CivilServiceBoard,2017-01-11,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting January 11, 2017
under Section 4-A-iv, she suggested a correction to be made to correct her statement as,
""
wanted to understand the reason for the new specification.""
Vice President Malloy asked for clarification on page four of the October 5, 2016 minutes,
under Section 5-F, she suggested a correction to be made to correct her statement as,
""
their place which can happen if you open a new exam.""
Member Nolan moved that the October 5, 2016 Minutes be approved with
correction. Motion was seconded by Member Brandt which was passed by a 4-0
vote.
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR JANUARY 11, 2017
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(September 1, 2016 - November 30, 2016)
Customer Service Representative
09/19/2016
2016-50
Financial Services Manager
09/29/2016
2016-43
Administrative Technician II
10/10/2016
2016-46
Firefighter (continuation of 2014-34)
10/17/2016
2016-61
Maintenance Worker I (designated from 2016-19)
10/18/2016
2016-60
Accountant I
11/15/2016
2016-44
Accountant II
11/21/2016
2016-45
Associate Civil Engineer
11/21/2016
2016-40
Fire Captain
11/22/2016
2016-34
Custodian
11/28/2016
2016-53
Police Officer
Anderson, Dominic
10/19/2016
2016-26PTc
Batta, Rame
10/19/2016
2016-26PTc
Crawford, Bradley
10/19/2016
2016-26PTc
De Claro, Neil
10/19/2016
2016-26PTc
Hassan, Abrahim
10/19/2016
2016-26PTc
Jericoff, Michael
10/19/2016
2016-26PTc
Knight, Emily
10/19/2016
2016-26PTc
Ringle-Baker, Nicholas
10/19/2016
2016-26PTc
Sklar, Jacob
10/19/2016
2016-26PTc
Vierra, Jacob
10/19/2016
2016-26PTc
Prado, Noel
10/19/2016
2016-28c
Reinhardt, Alan
10/19/2016
2016-28c
Schanen, Ryan
10/26/2016
2016-26PTc
Johnston, Brenden
10/26/2016
2016-26PTc
McQuade, Mason
10/26/2016
2016-29PTc
Montalvo, Kayla
10/26/2016
2016-26PTc
Rivera, Roland
10/26/2016
2016-28c
Callahan, Garrett
10/26/2016
2016-28c
Nguyen, Lai
10/26/2016
2016-28c
Arana, Daniel
10/26/2016
2016-28c",CivilServiceBoard/2017-01-11.pdf
CivilServiceBoard,2017-01-11,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting January 11, 2017
Ang, Andrew
10/26/2016
2016-28c
Orduno, Ryan
10/26/2016
2016-30PTc
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Redevelopment Project Manager
10/20/2015
2015-12
Division Chief
10/23/2015
2015-16PR
Human Resources Manager
11/02/2015
2015-70
City Engineer
03/03/2016
2016-02
Librarian
04/05/2016
2016-09
Fire/Building Code Compliance Officer
05/31/2016
2016-16
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Paralegal
03/04/2015
2015-03
Assistant General Manager - Engineering & Operations 07/21/2015
2015-23
Public Works Manager II
08/05/2015
2015-34
Utility Geographic Information Systems Analyst
08/20/2015
2015-26
Deputy City Clerk
09/02/2015
2015-54
Traffic Signal Maintenance Technician
10/13/2015
2015-60
Administrative Technician II
10/21/2015
2015-67
Senior Clerk
11/03/2015
2015-72
Public Relations Officer
11/10/2015
2015-37
Permit Technician
11/24/2015
2015-82
Electrical Distribution Technician
02/24/2016
2015-79
Administrative Technician Il
03/02/2016
2015-81a
Management Analyst
03/17/2016
2016-17
Park Maintenance Foreperson
03/28/2016
2016-07
Utility Construction Compliance Specialist
04/28/2016
2016-01
Combination Building Inspector
05/03/2016
2016-15
Public Safety IT Systems Coordinator
05/31/2016
2016-20
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Engineering Manager
-
Substation Technician
New Classification Specifications:
-
Crime Prevention Technician
Member Brandt moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii.
Motion was seconded by Member Nolan which was passed by a 4-0 vote.
Vice President Malloy requested to pull item 4-A-iv for further discussion. Vice President
Malloy first asked for comments or questions on Classification Specification Revisions for
Engineering Manager and Substation Technician. Member Nolan stated that he had
questions regarding the Engineering Manager. Member Nolan requested clarification on",CivilServiceBoard/2017-01-11.pdf
CivilServiceBoard,2017-01-11,4,"for the evaluation of those reports. Senior Human Resources Analyst, Chris Low clarified
that reports to the Engineering Manager will be differing levels of professionals, including
electrical engineering staff, as well as, paraprofessional computer drafters and that
performance evaluations will be split between the Engineering Manager and most likely
the Senior Electrical Engineer.
Vice President Malloy and Member Nolan agreed that management includes supervision.
Vice President Malloy emphasized the importance of understanding the primary function
of the position; whether it be management of process, procedures, and functions or
whether it be supervision of people, from the specification and that the specification was
not clear in this respect. Chris Low clarified that the Engineering Manager's primary
function is managing the electrical engineering function and that its secondary function is
supervision.
Member Nolan also asked for clarification on the requirements for the Engineering
Manager specification. Member Nolan asked for clarification whether requirements other
than registration as a professional engineer, such as certificates, would be required.
Senior Human Resources Analyst Chris Low responded that the primary requirement for
the classification is registration as a professional engineer, however, other requirements
may be desired at the time of recruitment but that none were now required also clarifying
that this revised specification will result in a recruitment not a reclassification as the
position is currently vacant. Vice President Malloy suggested the re-examination of the
use of the term supervise in the specification, as well as, the addition of ""or management""
after ""supervisory capacity"" under employment standards, in order to open it up
recruitment for those applicants with more varied experience. With the suggested
changes the board approved the Engineering Manager revision and did not need to see
further revisions.
Vice President Malloy asked for comments or questions on Substation Technician
Specification. Member Brandt called attention to a correction from the October 5, 2016
meeting minutes that had not been incorporated into the specification revision. Human",CivilServiceBoard/2017-01-11.pdf
CivilServiceBoard,2017-01-11,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting January 11, 2017
Resources Director Bronstein apologized and both she and Chris Low stated that the
changes will be incorporated. The Substation Technician specification was approved with
the proposed amendment.
Vice President Malloy then began a discussion of the Crime Prevention Technician
specification expressing her appreciation for Robin Young's work putting together the e-
mail describing the questions posed by the Civil Service Board at the October 5, 2016
meeting. Vice President Malloy found the e-mail very responsive to the Board's especially
in allowing the department to respond to the Board's specific questions. Member Brandt
also expressed her appreciation for the e-mail addressing the Board's questions and had
no further concern or comment. Member Nolan, though finding the email helpful, asked
for clarification regarding education and experience requirements as described in the
specification.
Member Nolan noted that of the four agencies surveyed in conjunction with creating the
Crime Prevention Specification, only one required education beyond a high school
diploma. Member Nolan was concerned that the additional experience required by the
new Crime Prevention Technician specification would deter otherwise excellent
candidates from applying. Vice President Malloy responded to Member Nolan's concern
stating that applicants are generally not deterred from applying for lack of required or
desired education or experience and that from her experience she did not believe that
applicants would be deterred from applying if they believed they were capable of doing
the job regardless of the requirements.
Senior Human Resources Analyst Robin Young added that, from a testing perspective,
additional education, experience or certificates deemed desirable but not required are
useful in screening and identifying the best qualified candidates from recruitments that
receive large numbers of applicants. Robin Young went on to explain that a two year
degree, if in a subject related to criminal justice or crime prevention or something specific
to the nature of the job, would be a reasonable way to screen applicants. Member Nolan
asked if colleges offer two year degrees in crime prevention as opposed to just police
officer courses and whether a certificate is available in crime prevention. Senior Human
Resources Analyst Robin Young explained that there is a certificate available through a
professional association but was not aware of a certificate through college course work.
She further emphasized that lack of two years of college course work or lack of the
certificate would not exclude applicants.
Member Brandt moved to approve Consent Calendar item 4-A-iv with the
recommended amendments and changes. Motion was seconded by Member Nolan
which was passed by a 4-0 vote.",CivilServiceBoard/2017-01-11.pdf
CivilServiceBoard,2017-01-11,6,"Utilities Database Analyst
09/18/16
Fire
Firefighter Assigned to Civil Service Position from Safer
10/03/16
Fire
Firefighter (Safer) X 3
10/03/16
Human Resources
Administrative Technician Il
10/03/16
Community Development
Administrative Technician I
10/16/16
Police
Police Officer
10/17/16
AMP
Customer Service Representative
10/17/16
Information Technology
IT Services Coordinator
10/17/16
Finance
Intermediate Clerk
10/24/16
Police
Maintenance Worker I
11/14/16
Public Works
Intermediate Clerk
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/18/16
Fire
Apparatus Operator
09/18/16
Fire
Administrative Technician III
09/18/16
Police
Police Lieutenant
09/29/16
Public Works
Project Manager I
10/02/16
Police
Police Sergeant
10/03/16
Public Works
Public Works Supervisor
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
10/13/16
Police
Administrative Technician II
10/13/16
Police
Police Records Supervisor
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/01/16
Recreation & Parks
Custodian
09/03/16
AMP
General Manager
09/08/16
Human Resources
Administrative Technician Il
09/18/16
AMP
Engineering Supervisor
10/14/16
AMP
Utility Construction Compliance Specialist
11/07/16
Police
Police Officer
11/15/16
Police
Police Officer",CivilServiceBoard/2017-01-11.pdf
CivilServiceBoard,2017-01-11,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting January 11, 2017
5-B.
Informational Report, October 13, 2016, Regarding Designation of Eligible
List - Maintenance Worker II, 2016-19 for Maintenance Worker I vacancy,
PW.2510.006
Member Nolan questioned the reason for the designation of the Maintenance Worker II
eligible list expressing a concern that the designation process was not being used for
""cherry picking."" Human Resources Director Bronstein responded to this concern and
informed the board that the designation was due to the existence of a Maintenance
Worker II eligible list and a lack of a Maintenance Worker I list. The board was satisfied
with the explanation provided.
5-C. Informational Reports,
December 21, 2016, Acknowledgement of Administrative Assignment -
Patrick Corder
December 21, 2016, Acknowledgement of Administrative Assignment
-
Armondo Baldizan
Member Nolan requested clarification on 5-C, how those in an administrative assignment
are paid for their Holidays. Senior Human Resources Analyst Robin Young explained that
as a fire fighter in a suppression assignment, fighting fires, are eligible for holiday-in-lieu
pay which is a percentage of their base pay and every bi-weekly pay period. However,
when a firefighter is moved into an administrative assignment they no longer receive the
holiday-in-lieu pay and instead are awarded a prorated amount of the holidays remaining
in the year. Human Resources Director Bronstein further explained that firefighters in an
administrative assignment receive the holiday hours to use to take the holiday off.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
HR Director Bronstein informed the board of the birth of Nafisah Ali's third child and
introduced two new Human Resources Analysts, Sabina Netto and Jessica Romeo who
were unable to attend the October 5, 2016 meeting due to a training.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The next Civil Service Board meeting was confirmed for April 5, 2017 at 5:00 PM.",CivilServiceBoard/2017-01-11.pdf
CivilServiceBoard,2017-01-11,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting January 11, 2017
9.
ADJOURNMENT
Meeting was adjourned at 5:25p.m.
Respectfully submitted,
mm
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2017-01-11.pdf
CivilServiceBoard,2017-04-05,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting April 5, 2017
any
30
ORATER
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, APRIL 5, 2017
1.
CALL TO ORDER
The meeting was called to order at 5:03 p.m. by Board President Dean Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Members
John Nolan, Jan Brandt, Troy Hosmer
ABSENT:
None
STAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive
Secretary to the Board
Chris Low, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst Il
Jessica Romeo, Human Resources Analyst I
Nafisah Ali, Administrative Technician II
Alan Cohen, Assistant City Attorney Il
3.
MINUTES:
3-A Approval of Minutes of the Regular meeting of January 11, 2017.
Vice President Malloy moved that the January 11, 2017 Minutes be approved.
Motion was seconded by Member Brandt which was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR JANUARY 11, 2017",CivilServiceBoard/2017-04-05.pdf
CivilServiceBoard,2017-04-05,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting April 5, 2017
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(December 1, 2016 - February 28, 2017)
Accounting Technician
01/23/2017
2016-62
Animal Control Officer
02/16/2017
2017-02
Assistant City Attorney II
12/05/2016
2016-54
Assistant Engineer (designated from 2016-40)
01/25/2017
2017-05
Energy Resources Analyst
12/27/2016
2016-49
IT Systems Analyst
03/02/2017
2017-06PR
Permit Technician II
02/28/2017
2017-09PR
Program Specialist Il
01/23/2017
2016-52
Public Works Superintendent
01/30/2017
2016-64PR
Police Officer
Blanc, Julien
01/25/2017
2016-30PTc
Brown, Garret
01/25/2017
2016-30PTc
Cafourek, Jan
01/25/2017
2016-30PTc
Ceballos, Sebastian
01/25/2017
2016-30PTc
Correia, Kyle
01/25/2017
2016-30PTc
Gaarde, Lucas
01/25/2017
2016-30PTc
Gonzalez, Juan
01/25/2017
2016-28c
Lee, Kyle
01/25/2017
2016-30PTc
Lewis, Jakeem
01/25/2017
2016-30PTc
Reggi, Bryan
01/25/2017
2016-28c
Martin, Tiffany
01/26/2017
2016-57c
Nguyen, Hieu
01/26/2017
2016-57c
Rivera, Jerry
01/26/2017
2016-57c
Tuccio, Gianncarlo
01/26/2017
2016-57c
Sanjideh, Arvin
01/26/2017
2016-28c
Corey, Samantha
02/01/2017
2016-55PTc
Esquivez, Cesar
02/01/2017
2016-55PTc
Medina, Adam
02/01/2017
2016-55PTc
Miller, Daniel
02/01/2017
2016-30PTc
Miller, Steven
02/01/2017
2016-30PTc
Nemeth, Patrick
02/01/2017
2016-30PTc
Rosales Guevara, Jesus
02/01/2017
2016-30PTc
Strother, Joseph
02/01/2017
2016-55PTc
Vail, Ryan
02/01/2017
2016-55PTc
Agredano, Manuel
02/02/2017
2016-26PTc
Boguslawski, James
02/02/2017
2016-26PTc
Brown, Carlotta
02/02/2017
2016-26PTc
Candela, Frank
02/02/2017
2016-55PTc
Davis, Dionas
02/02/2017
2016-26PTc
Diaz, Simeon
02/02/2017
2016-26PTc
Door, Evan
02/02/2017
2016-26PTc
Duong, Sunny
02/02/2017
2016-26PTc
Kartsang, Tenzin
02/02/2017
2016-26PTc
Leahy, Cameron
02/02/2017
2016-26PTc
Louie, Samuel
02/02/2017
2016-55PTc
Mendez, Melquiades
02/02/2017
2016-55PTc
Carcamo, Andres
02/08/2017
2016-55PTc
Marez, Daniel
02/08/2017
2016-26PTc
Molina, Eric
02/08/2017
2016-26PTc
Moody, Damarriay
02/08/2017
2016-55PTc
Peinado, Joshua
02/08/2017
2016-26PTc",CivilServiceBoard/2017-04-05.pdf
CivilServiceBoard,2017-04-05,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting April 5, 2017
Peterson, Michael
02/08/2017
2016-26PTc
Rahey, Richard
02/08/2017
2016-26PTc
Ross, Brian
02/08/2017
2016-26PTc
Scholtens, Briana
02/08/2017
2016-26PTc
Thompson, Alina
02/08/2017
2016-55PTc
Torres, John Percival
02/08/2017
2016-26PTc
Addiego, Robert
02/09/2017
2016-30PTc
Albertson, Christie
02/09/2017
2016-30PTc
Alejandro, Raymond
02/09/2017
2016-30PTc
Alvarez, Luis
02/09/2017
2016-55PTc
Barrera, Raul
02/09/2017
2016-55PTc
Capocci, Gregory
02/09/2017
2016-27c
Garcia, Javier
02/09/2017
2016-55PTc
Gibson, Kristopher
02/09/2017
2016-30PTc
Harper, Khalid
02/09/2017
2016-30PTc
Lopez-Sanchez, Xabier
02/09/2017
2016-30PTc
Singh, Ronil
02/09/2017
2016-26PTc
Sutton, MaryAnn
02/09/2017
2016-55PTc
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician I
01/04/2016
2015-89
Administrative Technician III
08/22/2016
2016-41PR
Fire Apparatus Operator
07/07/2016
2015-21PR
Human Resources Analyst
I
06/13/2016
2016-18A
Intermediate Clerk
07/14/2016
2016-22
Maintenance Worker II
06/14/2016
2016-19
Planner II
07/05/2016
2016-23PR
Police Lieutenant
08/29/2016
2016-33PR
Police Sergeant
01/19/2016
2015-71PR
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Executive Assistant - AMP
12/23/2015
2015-88
Facilities Maintenance Worker
07/14/2016
2016-25
Financial Services Manager
09/29/2016
2016-43
Human Resources Analyst II
06/13/2016
2016-18B
Information Technology Systems Coordinator
06/28/2016
2016-38
(Designated from 2016-20)
Library Technician
12/08/2014
2014-39
Park Maintenance Equipment Operator
06/09/2015
2015-27
Public Safety Dispatcher - Recruit
08/15/2016
2016-31
Public Safety Dispatcher - Academy Graduate
08/15/2016
2016-32
Public Works Project Manager
06/30/2016
2016-37
(Designated from 2015-34)
Public Works Supervisor
08/04/2016
2016-24
Technology Services Coordinator
07/05/2016
2016-39
(Designated from 2016-20)
Utility Database Analyst
08/11/2016
2016-36
4-A-iv. LIST OF SPECIFICATIONS",CivilServiceBoard/2017-04-05.pdf
CivilServiceBoard,2017-04-05,4,"Intermediate Clerk
01/03/17
Fire
Administrative Technician II
01/10/17
Recreation & Parks
Custodian
01/17/17
Finance
Accountant I
01/17/17
Finance
Financial Services Manager
02/13/17
AMP
Energy Resources Analyst
02/13/17
City Attorney
Assistant City Attorney
02/05/17
Fire
Firefighter Assigned to Civil Service Position
from Safer
02/17/17
AMP
General Manager
02/21/17
AMP
Customer Service Representative
02/23/17
Recreation & Parks
Accounting Technician
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
02/05/17
Fire
Fire Apparatus Operator
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/16/16
Fire
Fire Apparatus Operator
12/29/16
Public Works
Public Works Maintenance Foreperson
12/30/16
AMP
Meter Reader
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/13/16
Police
Police Officer
12/14/16
Fire
Firefigher",CivilServiceBoard/2017-04-05.pdf
CivilServiceBoard,2017-04-05,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting April 5, 2017
12/15/16
Police
Intermediate Clerk
12/22/16
Recreation & Parks
Accounting Technician
01/25/17
Public Works
Maintenance Worker Il
02/15/17
Human Resources
Human Resources Analyst II
Informational Report, January 23, 2017, Regarding Designation of Eligible List
Associate Civil Engineer, 2016-40 for Assistant Engineer vacancy, PW.3120.001
Member Hosmer asked for further information on the Information Report, specifically
asking for background and explanation on the designation of a higher level classification
to fill a lower classification and why someone on the higher classification list would be
interested in the lower classification. Secretary Bronstein explained that those on the
higher level classification list may decline the lower classification position, but that there
is no harm to the applicant and that the applicant may be interested in the position to gain
employment with the City and have access to promotional opportunities or to gain
experience. Vice President Malloy also explained that the designation saves time for both
the City and the applicant.
Member Brandt moved to approve the Regular Agenda Items. Motion was
seconded by Member Nolan and Vice President Malloy which was passed by a 5-0
vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Vice President Malloy asked for the due date for the sunshine ordinance signature related
to the training, Secretary Bronstein was did not have the date on her but believed it was
the second. Member Hosmer asked for clarification on the process and documentation of
completing the training and Secretary Bronstein referred him to the last page of the
training materials and advised him to contact her and she would forward the necessary
materials.
No communications from staff.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Secretary Bronstein asked to discuss the date of the July meeting, noting that the date
fell the day after the Independence Day Holiday. Member Brandt noted that she would
not be available to attend. President Batchelor noted that he would not be able to attend,
further explaining that he is unavailable the first Wednesday of the month due to other",CivilServiceBoard/2017-04-05.pdf
CivilServiceBoard,2017-04-05,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting April 5, 2017
commitments. Secretary Bronstein suggested moving the July 5th meeting to the following
Wednesday, July 12, 2017.
The July meeting was confirmed for Wednesday, July 12, 2017 at 5:00 PM.
Secretary Bronstein then suggested moving the October meeting to the second
Wednesday in October. Member Brandt stated that she is unavailable the second
Wednesday of October as she will be out of town. Vice President Mallow suggested
moving the meeting to the third Wednesday, October 18, 2017.
The October meeting was set for October 18, 2017 at 5:00 PM
9.
ADJOURNMENT
Meeting was adjourned at 5:12 p.m.
Respectfully submitted,
mill
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2017-04-05.pdf
CivilServiceBoard,2017-07-12,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting July 12, 2017
30
s
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, July 12, 2017
1.
CALL TO ORDER
The meeting was called to order at 5:02 p.m. by Board Vice President Malloy.
2.
ROLL CALL:
PRESENT: Vice President Marguerite Malloy, Members Jan Brandt, Troy Hosmer
ABSENT:
President Dean Batchelor, Member John Nolan, Human Resources
Director and Executive Secretary of the Civil Service Board, Nancy
Bronstein
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Nafisah Ali, Administrative Technician II
Alan Cohen, Assistant City Attorney II
3.
MINUTES:
Approval of Minutes of the Regular meeting of April 5, 2017.
Member Brandt noted a correction in Section 8 from President Brandt to President
Batchelor.
Vice President Malloy noted a grammatical correction in the first sentence in Section 7.
Member Brandt moved to accept the April 5, 2017 Minutes with the changes. Motion
was seconded by Member Hosmer which was passed by a 3-0 vote.",CivilServiceBoard/2017-07-12.pdf
CivilServiceBoard,2017-07-12,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting July 12, 2017
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR JANUARY 12, 2017
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(March 1, 2017 - May 31, 2017)
Accountant I (Designated from 2016-45)
05/22/2017
2017-19
Account Clerk
05/24/2017
2017-19
Administrative Services Coordinator - AMP
05/11/2017
2017-15
Customer Service Representative
04/26/2017
2017-18
Engineering Manager
04/26/2017
2017-14
Public Safety Dispatcher - Lateral/Acad/Attendee
03/06/2017
2017-03
Public Safety Dispatcher - Recruit
03/07/2017
2017-04
Public Works Project Manager III
03/13/2017
2017-10PR
Public Works Maintenance Foreperson
04/06/2017
2016-65
Utility Construction Compliance Specialist
03/30/2017
2017-11PR
Utility Information Systems Billing Specialist
05/03/2017
2017-13
Utility Project Manager
05/09/2017
2017-07
Police Officer
Brooks, Keisha
04/05/2017
2016-55
Anyaoha, Cyril
04/05/2017
2016-55
Brown, Mario
04/05/2017
2016-55
Chicoine, Nichalos
04/05/2017
2016-55
Akil, Jabari
04/05/2017
2016-55
Wang, Marcus
04/05/2017
2016-30
Safdie, Daniel
04/05/2017
2016-26
Aranda, James
04/05/2017
2016-55
Daniels, Rosaleen
04/13/2017
2016-55
Desiderio, James
04/13/2017
2016-55
Toscano, Alessandro
04/13/2017
2016-55
Damewood, Trevor
04/13/2017
2016-55
Cooper, Michael
04/13/2017
2016-55
Greco, Daniel
04/13/2017
2016-55
Magadia, Harold
04/19/2017
2016-55
Grigsby, Christina
04/19/2017
2016-55
Hunt, Daniel
04/19/2017
2016-55
Escobar, Eduardo
04/19/2017
2016-55
Han, Solomon
04/19/2017
2016-55
Mahanay, Timothy
04/19/2017
2016-55
Martiniuc, Amelia
04/19/2017
2016-55
Numazu, Codey
04/19/2017
2016-55
Kenner Jr., Michael
04/19/2017
2016-55
Grueso, Edward
04/19/2017
2016-55
Lee Jr., Paul
04/19/2017
2016-55
Johnson, Marcus
04/19/2017
2016-55
Ragusa, Timothy
04/26/2017
2016-55
Seltenrich, Jean-Luc
04/26/2017
2016-55
Perkins, Timothy
04/26/2017
2016-55
Schaner, Andrew
04/26/2017
2016-55
Quiocho, Christopher
04/26/2017
2016-55
Zaiats, Roman
04/26/2017
2016-55",CivilServiceBoard/2017-07-12.pdf
CivilServiceBoard,2017-07-12,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting July 12, 2017
Sanchez, Nichalos
04/26/2017
2016-55
Pineda, Ivan
04/26/2017
2016-55
Torres, Alan
04/26/2017
2016-55
Schumacher, Kristina
04/26/2017
2016-55
Sanini, Matthew
04/26/2017
2016-55
Martinez, Frederick
04/29/2017
2016-57
Ayala, Sharon
04/29/2017
2016-57
Harrison, Benjamin
04/29/2017
2016-57
Wu, Harry
04/29/2017
2016-57
Verenzuela, Rommel
04/29/2017
2016-57
Farley, Andrew
04/29/2017
2016-56
Lanzarin, Amanda
04/29/2017
2016-56
Griggs, Shae
04/29/2017
2016-56
Ambeguia, Nicholas
04/29/2017
2016-56
Vidal, Richard
04/29/2017
2016-56
Parsons, Devyn
04/29/2017
2016-56
Crone, Tyler
05/10/2017
2016-55
Kawar, Omar
05/10/2017
2016-55
Renazco, Jaime
05/10/2017
2016-55
Troen, Travis
05/10/2017
2016-55
Reininger, William
05/10/2017
2016-55
Copeland, Jarrod
05/10/2017
2016-55
Rommelfan, Corey
05/10/2017
2016-55
Howard, Kyran
05/10/2017
2016-55
Vasquez, Jose
05/10/2017
2016-55
Crump, Bryce
05/10/2017
2016-55
Natour, Wael
05/10/2017
2016-55
Neri, Sigfred
05/18/2017
2016-57
McKinley, Eric
05/18/2017
2016-55
Hopkins, Riley
05/18/2017
2016-55
Prado, Omar
05/18/2017
2016-55
Jimenez, Marc
05/18/2017
2016-55
Howley, Thomas
05/18/2017
2016-55
Munoz Chavez, Miguel
05/18/2017
2016-55
Bolla, Vincent
05/18/2017
2016-55
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician II
10/10/2016
2016-46
City Engineer
03/03/2016
2016-02
Custodian
11/28/2016
2016-53
Division Chief
09/23/2015\
2015-16PR
Fire/Building Code Compliance Officer
05/31/2016
2016-16
Fire Captain
11/22/2016
2016-34PR
Firefighter
10/17/2016\
2016-61
Human Resources Manager
11/02/2015
2015-70
Librarian
04/05/2016
2016-09
Redevelopment Project Manager
10/20/2015
2015-52
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Accountant I
11/15/2016
2016-44
Accountant II
11/21/2016
2016-45",CivilServiceBoard/2017-07-12.pdf
CivilServiceBoard,2017-07-12,4,"06/13/2016
2016-18B
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
None
New Classification Specifications:
- None
Member Brandt moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii.
Motion was seconded by Vice President Malloy which was passed by a 3-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of March 1, 2017 through May 31, 2017
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
3/20/17
AMP
Energy Resources Analyst
3/21/17
Police
Police Officer (2)
3/21/17
Public Works
Associate Civil Engineer
4/17/17
Police
Animal Control Officer
5/01/17
Public Works
Program Specialist II
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
3/20/17
Community Development
Permit Tech II
3/20/17
Public Works
Public Works Superintendent
4/02/17
Information Technology
IT Systems Analyst
5/01/17
Base Reuse
Administrative Technician II
5/01/17
Public Works
PW Project Manager III
5/28/17
Fire
Fire Captain
5/28/17
Police
Police Sergeant
APPOINTED TO NEW POSITION
DATE
DEPARTMENT
JOB CLASSIFICATION
4/16/17
AMP
Utility Construction Compliance Specialist
CERTIFIED TO CIVIL SERVICE (FROM CPM BACKFILL)",CivilServiceBoard/2017-07-12.pdf
CivilServiceBoard,2017-07-12,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting July 12, 2017
DATE
DEPARTMENT
JOB CLASSIFICATION
05/28/17
Fire
Fire Captain
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/31/17
AMP
Customer Service Representative
3/18/17
Police
Police Officer
4/07/17
AMP
Administrative Services Coordinator
5/13/2017
Police
Police Sergeant
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
3/13/17
Recreation & Parks
Park Maintenance Worker
3/15/17
Community Development
Senior Building Code Compliance Officer
3/16/17
AMP
Journey Lineworker
5/12/17
AMP
Lineworking Supervisor
5/13/17
Police
Police Officer
5-B. Informational Report, May 18, 2017, Regarding Designation of Eligible List
Accountant II, 2016-45 for Accountant I vacancy, FN.1680.003
5-C. Information Reports
May 24, 2017, Acknowledgement of Administrative Assignment - Jeff
DelBono
May 24, 2017, Acknowledgement of Administrative Assignment - Stephen
Floyd
May 24,2017, Acknowledgement of Administrative Assignment - William
Oyas
Member Brandt had a question on what is FTE budget program 3220. Senior Human
Resources Analyst, Robin Young answered the program number is the accounting code
for the Fire Department.
Member Hosmer noted the memo for Jeff Delbono lists the incorrect employee name on
the second paragraph.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).",CivilServiceBoard/2017-07-12.pdf
CivilServiceBoard,2017-07-12,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting July 12, 2017
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Senior Human Resources Analyst, Robin Young presented the new Human Resources
applicant tracking system that will allow a user friendly and efficient process for job
seekers and departments in the recruitment and hiring process. The new system is hosted
by NeoGov. The Human Resources webpage will provide a link to the new job
announcement page as well as links to job descriptions, benefits, etc. The system will
also eliminate the need for paper requisitions and certifications. There will be an
automated workflow and approval process for hiring managers, department heads, and
the City Manager's Office. August 1st is the goal to roll out the new system and department
training is scheduled for end of July through the beginning of August.
Vice President Malloy asked if this system is part of the new Human Resources
Management System (HRMS). Senior HR Analyst Young answered that it is not part of
the new HRMS but a separate system for updating the online recruitment and hiring
process. Vice President Malloy mentioned that in her County, new hire forms and certain
training requirements are available online. Senior HR Analyst Young noted this new
system offers the same online onboarding feature for an additional cost as well as a
performance management option and the department may consider those options in the
future.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The October meeting was confirmed for Wednesday, October 18, 2017 at 5:00 PM.
9. ADJOURNMENT
Meeting was adjourned at 5:17 p.m.
Respectfully submitted,
May not
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2017-07-12.pdf
CivilServiceBoard,2017-10-18,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting October 18, 2017
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, October 18, 2017
1.
CALL TO ORDER
The meeting was called to order at 5:04 p.m. by Board President Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Members Jan
Brandt, Troy Hosmer, John Nolan, Human Resources Director and
Executive Secretary of the Civil Service Board, Nancy Bronstein
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Steven Woo, Human Resources Analyst I
Nafisah Ali, Administrative Technician Il
Alan Cohen, Assistant City Attorney Il
3.
MINUTES:
Approval of Minutes of the Regular meeting of July 12, 2017.
Vice President moved to accept the July 12, 2017 Minutes. Motion was seconded
by Member Brandt which was passed by a 3-0 vote. (Batchelor and Nolan -
abstained)
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR OCTOBER 18, 2017",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2017-10-18,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting October 18, 2017
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2017 - August 31, 2017)
Assistant City Attorney Il - Land Use
08/16/2017
2017-26
Accounting Technician
01/23/2017
2017-19
Administrative Services Coordinator - AMP
05/11/2017
2017-15
Combination Building Inspector
08/31/2017
2017-3245-01
Crime Prevention Technician
06/29/2017
2017-20
Electrical Distribution Technician
07/13/2017
2017-34
Gardener
06/28/2017
2017-21
Human Resources Analyst I
06/28/2017
2017-22
Public Works Supervisor - Sewers & Stormwater
08/30/2017
2017-2650-01
Utility Information Systems Billing Technician
06/26/2017
2017-29
Police Officer
Robles, Steven
06/07/2017
2016-55
Rodriguez, Devin
06/07/2017
2016-55
Williams, Jeremiah
06/07/2017
2016-55
Cook, Jacob
06/07/2017
2016-55
Young, Brandon
06/07/2017
2016-55
Esteban, Steven
06/07/2017
2016-55
Ganuelas, Jeth
06/07/2017
2016-55
Rodrigues, Eric
06/19/2017
2016-57
Chamberlain, Matthew
06/19/2017
2016-57
Gatke, James
06/19/2017
2016-57
Sabou, Vannack
07/12/2017
2016-55
Silva, Brandon
07/12/2017
2016-55
Molina, Jeremy
07/15/2017
2016-56
Garvey, Thomas
07/15/2017
2016-57
Kenerly, Lorenzo,
07/15/2017
2016-57
Chesney, Cody
07/15/2017
2016-57
Abdoulmawla, Noor-Aldean
07/19/2017
2016-55
McCoy, Shawn
07/19/2017
2016-55
Schneider, Michael
07/19/2017
2016-55
Montalvan, Milagros
07/19/2017
2016-55
Akin, Christopher
07/19/2017
2016-55
Cisneros, Augustin
07/19/2017
2016-55
Hernandez, David
07/26/2017
2016-55
Slim, Nizar
07/26/2017
2016-55
Hahn, John
07/26/2017
2016-55
Geddes, Joshua
07/26/2017
2016-55
Trotman, Robert
07/26/2017
2016-55
Sicard, Jacqueline
07/26/2017
2016-55
Shah, Sayed
07/26/2017
2016-55
Walsh, Corwin
08/09/2017
2016-55
Kahue, Mark
08/09/2017
2016-55
Arcadia-Sanchez, Cesar
08/09/2017
2016-57
Gonzalez, Marina
08/17/2017
2016-55
Abdeljabbbar, Mohammad
08/17/2017
2016-55
Gonzalez, Christian
08/17/2017
2016-55
Wan, Christina
08/17/2017
2016-55
Bailey, Anil
08/17/2017
2016-55
Peter, Christian
08/24/2017
2016-55
Guerra, Francisco
08/24/2017
2016-55",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2017-10-18,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting October 18, 2017
Howard, Stanley
08/24/2017
2016-55
Southwell, Beau
08/24/2017
2017-4040-02
Diaz-Smitherman, Julian
08/29/2017
2017-4057-02
Abby, Jermaine
08/29/2017
2017-4040-02
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Accounting Technician
01/23/2017
2016-62
Animal Control Officer
02/16/2017
2017-02
Assistant City Attorney Il
12/05/2016
2016-54
Energy Resources Analyst
12/27/2016
2016-49
Fire Apparatus Operator
07/07/2016
2015-21PR
Intermediate Clerk
07/14/2016
2016-22
Police Lieutenant
08/29/2016
2016-33PR
Police Sergeant
01/19/2017
2015-71PR
Program Specialist II - Clean Water
01/23/2017
2016-52
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Accountant I (Designated from 2016-45)
05/22/2017
2017-23
Administrative Technician III
08/22/2016
2016-41PR
Electrical Distribution Technician
04/17/2017
2017-12
Fire/Building Code Compliance Officer
05/31/2016
2016-16
Firefighter
10/17/2016
2016-61
Maintenance Worker I (Designated from 2016-19)
10/18/2016
2016-60
Maintenance Worker II
06/14/2016
2016-19
Maintenance Worker II (Designated from 2016-65)
07/24/2017
2017-36
Permit Technician II
02/28/2017
2017-09PR
Planner II
07/05/2016
2016-23PR
Public Works Maintenance Foreperson
04/06/2017
2016-65
Utility Construction Compliance Specialist
03/30/2017
2017-11PR
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Permit Technician III
-
Plans Examiner
New Classification Specifications:
-
Senior Transportation Coordinator
Member Brandt moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii.
Motion was seconded by Vice President Malloy, which was passed by a 5-0 vote.
Items under section 4-A-iv were pulled for further discussion. Vice President Malloy asked
why the need for a driver's license was removed from the Permit Technician III
specification. Senior HR Analyst Robin Young answered that Permit Technician Ills are
not required to drive to perform their duties. Member Nolan inquired as to the time frame",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2017-10-18,4,"obtaining a driver's license on job specifications and especially liked the language on the
Plans Examiner specification. HR Director Bronstein mentioned that it has been
discussed that as job descriptions are looked at, the driver's license language will be
updated.
President Batchelor asked that since the Plans Examiner will now be providing lead
direction should it be at a higher level. Senior HR Analyst Young answered that from
talking with the department, the Plans Examiner always served as a lead when the
position was filled. The position has been vacant for a while and the Building Official feels
it is best for the organization to hire a more experienced Plans Examiner that will provide
lead direction to the Permit Technicians. President Batchelor asked if requiring one year
of lead direction to Permit Technicians creates a problem filling the position. Senior HR
Analyst Young answered that from reviewing other agencies it is not uncommon to see
this requirement. With regards to advancement opportunities, the candidate would have
gained that experience as a Permit Technician III. Vice President Malloy asked if there
are more Plans Examiner specifications in the series. Senior HR Analyst Young answered
that this is a standalone position. Vice President Malloy asked if increasing the experience
to five years is supported by the market and will not be a problem. Senior HR Analyst
Young confirmed she does not see this as a problem.
President Batchelor asked if the Plans Examiner is expected to provide lead direction to
the department, should the incumbent be expected to possess the Building Plans
Examiner certificate prior to starting the position instead of obtaining it within one year of
appointment. Senior HR Analyst Young mentioned she did not bring this up to the
department and presumes that the department wants to maintain the standard to obtain
the certificate within one year and the only update is the agency title providing the
certificate. This will also provide some flexibility if the market is tough to hire a candidate
and allow them to receive the certification within the one year probationary period.
Vice President Malloy asked about which classifications are above and below the Senior",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2017-10-18,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting October 18, 2017
Transportation Coordinator series. HR Director Bronstein answered that currently there
is only the Transportation Coordinator and the reason for adding the Senior
Transportation Coordinator is because in the Base Reuse Department there is about $42
million in grants and the work that is being done and needs to be done are at a higher
level and complexity. She added that there was a study done by an outside agency on
the current position to see if the work being done warrants creating a higher level. The
lower level position will remain to allow advancement and flexibility to fill in the future if
the complexity of work is completed, but the work being done today is at a senior level.
Vice President Malloy asked how many positions will this fill and HR Director Bronstein
confirmed that there will be two (2) positions. Member Nolan asked if the ferries are
involved as part of the improvement project. HR Director Bronstein was not sure how
much of these positions will work on the ferry system however her understanding is that
one position will focus on biking and walking and the other will focus on roads. Member
Nolan asked what will happen once the grants go away. HR Director Bronstein answered
that turnover will be considered or reducing the level of work.
Vice President Malloy moved to accept the specifications list on item 4-A-iv. Motion
was seconded by Member Brandt, which was passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of June 1, 2017 through August 31, 2017
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
6/05/17
AMP
Customer Service Representative
6/05/17
AMP
Utility Information Systems Billing Specialist
6/12/17
Fire
Firefighter (x5)
6/27/17
AMP
Administrative Services Coordinator - AMP
7/03/17
Police
Police Officer
(x3)
7/10/17
Finance
Account Clerk
7/18/17
AMP
Utility Information Systems Billing Technician
7/24/17
Finance
Accountant I
7/24/17
Recreation & Parks
Gardener
8/07/17
AMP
Utility Project Manager
8/07/17
Police
Public Safety Dispatcher
8/14/17
Recreation & Parks
Gardener
8/28/17
Human Resources
Human Resources Analyst I
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
6/26/17
Public Works
Maintenance Worker II
7/24/17
Public Works
Public Works Maintenance Foreperson
8/21/17
Community Development
Planner Il",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2017-10-18,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting October 18, 2017
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
6/24/17
Recreation & Parks
Park Maintenance Worker (x2)
6/29/17
AMP
Utility Info. Sys. Billing Technician
6/30/17
Public Works
Construction Inspector
7/22/17
AMP
Assistant General Manager - Energy
Resources Planning
7/29/17
Police
Police Officer
8/10/17
AMP
Utility Energy Analyst
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
6/08/17
City Attorney
Assistant City Attorney II
6/08/17
Public Works
Maintenance Worker II
6/15/17
Finance
Accountant II
6/21/17
AMP
Executive Assistant - AMP
6/26/17
Fire
Firefighter
6/27/17
Fire
Firefighter
6/28/17
Fire
Firefighter
8/03/17
Finance
Senior Account Clerk
8/17/17
Public Works
Maintenance Worker I
5-B. Informational Report, June 20, 2017, Regarding the Designation of Eligible List -
Utility Information Systems Billing Specialist, 2017-13 for Utility Information
Systems Billing Technician vacancy, AP.7311.001
5-C.
Informational Report, June 27, 2017, Regarding the Designation of Eligible List -
Utility Project Manager, 2017-07 for Electrical Distribution Technician vacancy,
AP.7250.001
5-D. Informational Report, July 19,, 2017, Regarding the Designation of Eligible List -
Public Works Maintenance Foreperson 2016-65 for Maintenance Worker II
vacancies.
Under section 5-D Member Nolan was impressed that someone was found from the Public Works
Maintenance Foreperson eligible list to fill the Maintenance Worker Il vacancies due to the change
in salary. Senior HR Analyst Young noted that two (2) candidates were hired from that eligible list
but not sure if the candidates accepted a higher or lower salary compared to their current
employer. Member Nolan asked if there are any positions in between the PW Maintenance
Foreperson and the Maintenance Worker II. Senor HR Analyst Young answered there is not.
Member Nolan expressed concern that Maintenance Worker I employees may not have had the
opportunity to take the promotional exam but Senior HR Analyst Young said they did take this into
consideration and noted that recent vacancies were at the Maintenance Worker I level. Member
Nolan asked how many positions are in each classification (MWI, MWII and Maintenance
Foreperson). Senior HR Analyst Young made an educated guess of about four (4) employees in",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2017-10-18,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting October 18, 2017
the Maintenance Foreperson position, and approximately ten (10) total between the MWI, and
MWII.
5-E.
Recommendation to Revise the City's Civil Service Rules on How Candidates shall
be Scored, Ranked and Certified on the City's Eligibility Lists to Eliminate the
Need to Break Ties in Final Scores
Member Nolan asked clarification on the recommended Civil Service Rule change and
how it will be applied. HR Director Bronstein explained that currently if two applicants
receive the same score, one of the ways to break the tie is by how soon their application
was received. This may leave the other candidate ranked for example number six on the
eligible list and potentially not certified to the department if only the top five names are to
be certified depending on the classification and number of vacancies. The rule change
would remove the need to break ties and certify the top five ranks instead of five names.
HR Director Bronstein continued with an example with the Firefighter recruitment where
there was a tie within a tie which lead to examining further into another component to
break the tie. Member Nolan asked if this happens frequently and HR Director Bronstein
answered that it does happen often. Senior HR Analyst Young added that the only reason
a tie break is required is because the language in the Civil Service Rules where you have
to certify names not rank.
Member Nolan asked if there is a rule of the list. HR Director Bronstein answered there
is no rule of the list however Senior HR Analyst Young did add there are certain
classifications that have licensing requirements such as the Civil Engineer, therefore the
full list will be certified. HR Analyst Il Sabina Netto also explained for Police Officers,
everyone that passes the test will be placed on the list and the department is required to
contact every person that is referred. Member Nolan asked how long people stay on that
list. HR Analyst II Netto explained those who do not pass background will receive a non-
select letter and their names will be removed from the list. HR Director Bronstein also
stated that eventually the recruitment will be closed and opened again so that names are
not sitting on the list for a long period of time but also lists can be extended up to 18
months.
Member Nolan wanted clarification on the Civil Service Rules Section 1e of Article VII.
HR Director Bronstein explained that this section refers to Police in that they are hired
initially as part-time recruit then moved into a full-time classification without having to go
through a recruitment because we are paying to train them. Vice President Malloy noted
that to further discuss this section of the Civil Service Rules it would need to be on the
agenda for the next meeting, which the was agreed by Member Nolan and HR Director
Bronstein.
Assistant City Attorney II Alan Cohen recommend that if the changes are adopted, to
update the Civil Service Rule revised date on the cover with October 18, 2017 date.
Member Brandt moved to accept the changes to the Civil Service Rules. Motion
was seconded by Member Hosmer, which was passed by a 4-0 vote. (Malloy -",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2017-10-18,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting October 18, 2017
abstained)
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
HR Director Bronstein introduced the new HR Analyst I Steven Woo. HR Director
Bronstein also mentioned she would like to address the sentence that is missing in the
Civil Service Rules Article VIII Section 3. She would like to clean up the language and
bring it back to the Board in the next CSB meeting.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The January meeting was confirmed for Wednesday, January 3, 2018 at 5:00 PM.
9.
ADJOURNMENT
Meeting was adjourned at 5:36 p.m.
Respectfully submitted,
ml Resources
Nancy Brónstein, Human Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2018-01-03,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting January 3, 2018
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, January 3, 2018
1.
CALL TO ORDER
The meeting was called to order at 5:04 p.m. by Vice President Malloy.
2.
ROLL CALL:
PRESENT: Vice President Marguerite Malloy, Members Jan Brandt, John Nolan,
Human Resources Director and Executive Secretary of the Civil Service
Board, Nancy Bronstein
ABSENT:
President Dean Batchelor, Member Troy Hosmer
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Steven Woo, Human Resources Analyst I
Nafisah Ali, Administrative Technician II
Alan Cohen, Assistant City Attorney II
3.
MINUTES:
Approval of Minutes of the Regular meeting of October 18, 2017.
Member Brandt moved to accept the October 18, 2017 Minutes. Motion was
seconded by Member Nolan which was passed by a 3-0 vote.
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR OCTOBER 18, 2017
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(September 1, 2017 - November 30, 2017)",CivilServiceBoard/2018-01-03.pdf
CivilServiceBoard,2018-01-03,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting January 3, 2018
Assistant General Manager - Energy Resource
Planning
09/19/2017
2017-31
Construction Inspection & Survey Supervisor
11/16/2017
2017-3080-01
Executive Assistant - AMP
11/08/2017
2017-7003-01
Fire/Building Code Compliance Officer
10/24/2017
2017-2077-01
Firefighter
10/23/2017
2017-4500-01
Line Working Supervisor
09/18/2017
2017-24
Maintenance Worker I
10/19/2017
2017-2510-01
Senior Transportation Coordinator
11/15/2017
2017-3147-01
Utility Energy Analyst
10/30/2017
2017-7630-01
Police Officer
Addy, Jermaine
09/11/2017
2017-4040-02
Southwell, Beau
09/11/2017
2017-4040-02
Pirnie, Jaime
09/15/2017
2017-4057-02
Nemah, Patrick
09/15/2017
2017-4057-02
Migo, Leo
09/15/2017
2017-4057-02
Masuoka, Tim
09/15/2017
2017-4057-02
Gatti, Joshua
09/15/2017
2017-4057-02
Balaburova, Petya
09/15/2017
2017-4057-02
Yi, Tae
09/22/2017
2017-4057-02
Thau, Mikael
09/22/2017
2017-4057-02
Marques, Shawn
09/22/2017
2017-4057-02
Leyva, Anthony
09/22/2017
2017-4057-02
Han, Benny
09/22/2017
2017-4057-02
Diaz-Smitherman, Julian
09/22/2017
2017-4057-02
Alvarez, Serena
09/22/2017
2017-4057-02
Yamsuan, Jose
09/28/2017
2017-4057-02
Wright, Sydney
09/28/2017
2017-4057-02
Nunn Jr., Jason
09/28/2017
2017-4057-02
Kumar, Vaneesh
09/28/2017
2017-4057-02
Ha, Tuan
09/28/2107
2017-4057-02
Sun, Lu
10/12/2017
2017-4057-02
Lofthouse-Wolf, Cheyenne
10/12/2017
2017-4057-02
Hayes, Windrell
10/12/2017
2017-4057-02
Wood, Taylor
10/12/2017
2017-4040-01
Tozier, Evan
10/12/2017
2017-4040-01
Lee, Michael
10/12/2017
2017-4040-01
Shing-Chun, Harrison
10/13/2017
2017-4040-02
Vanderbilt, Michael
11/07/2017
2017-4040-01
Seaborn, Kalin
11/07/2017
2017-4040-01
Ly, Daivy
11/07/2017
2017-4040-01
Campana, Nicholas
11/07/2017
2017-4040-01
Villas, Benjamin
11/07/2017
2017-4057-02
Paracha, Samir
11/07/2017
2017-4057-02
Hayden, Christopher
11/07/2017
2017-4057-02
Bryant, Alanna
11/07/2017
2017-4057-02
Sutten, Tyler
11/09/2017
2017-4057-02
Saffarian, Dariush
11/09/2017
2017-4057-02
Saephan, Justin
11/09/2017
2017-4057-02
McCall, Dylan
11/09/2017
2017-4057-02
Kavehkar, Amber
11/09/2017
2017-4057-02
Blach, Garren
11/09/2017
2017-4057-02",CivilServiceBoard/2018-01-03.pdf
CivilServiceBoard,2018-01-03,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting January 3, 2018
Arrizon, Anna
11/09/2017
2017-4057-02
Stalker, Nicole
11/17/2017
2017-4057-02
Spieth, Trevor
11/17/2017
2017-4057-02
Rodriguez-Aguila, David
11/17/2017
2017-4057-02
Perez, Ivan
11/17/2017
2017-4057-02
Hadidian, Taylor
11/17/2017
2017-4057-02
Daspit, Jonathan
11/17/2017
2017-4057-02
Baker, Kyle
11/17/2017
2017-4057-02
Allington, Jacob
11/17/2017
2017-4057-02
Riosbaas, David
11/17/2017
2017-4040-01
Moore, Michael
11/17/2017
2017-4040-01
Kennedy, Joseph
11/17/2017
2017-4040-01
Gleese, Kenneth
11/17/2017
2017-4040-01
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician II
10/10/2016
2016-46
Custodian
11/28/2016
2016-53
Fire Captain
11/22/2016
2016-34
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Account Clerk
05/24/2017
2017-19
Administrative Services Coordinator - AMP
05/11/2017
2017-15
City Engineer
03/03/2016
2016-02
Combination Building Inspector
08/31/2017
2017-3245-01
Customer Service Representative
04/26/2017
2017-18
Division Chief
09/23/2015
2015-16PR
Engineering Manager
04/26/2017
2017-14
Human Resources Analyst Il
11/14/2017
2017-1260-01
Human Resources Manager
11/02/2015
2015-70
Public Works Superintendent
01/30/2017
2016-64PR
Redevelopment Project Manager
10/20/2015
2015-52
Public Works Project Manager III
03/13/2017
2017-10PR
Utility Information Systems Billing Specialist
05/03/2017
2017-13
Utility Project Manager
05/09/2017
2017-07
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
- None
New Classification Specifications:
-
Park Maintenance Supervisor
-
Park Maintenance Worker II
Vice President Malloy moved to approve Consent Calendar items 4-A-i, 4-A-ii, and
4-A-iii. Motion was seconded by Member Brandt, which was passed by a 3-0 vote.
Items under section 4-A-iv were pulled for further discussion. Per Member Nolan's
request, a copy of the Recreation and Parks Department organizational chart was passed.
out. HR Director Bronstein stated that she and HR Analyst Netto are working with the",CivilServiceBoard/2018-01-03.pdf
CivilServiceBoard,2018-01-03,4,"REGULAR AGENDA ITEMS
5-A. Activity Report - Period of September 1, 2017 through November 30, 2017
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
9/13/17
Police
Crime Prevention Technician
9/18/17
Police
Police Officer
9/18/17
Community Development
Combination Building Inspector
9/19/17
Public Works
Maintenance Worker II (x2)
9/25/17
Recreation & Parks
Gardener
10/18/17
City Attorney
Assistant City Attorney Il
11/27/17
Finance
Intermediate Clerk
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
9/3/17
Fire
Fire Apparatus Operator
10/1/17
AMP
Line Working Supervisor
11/27/17
Human Resources
Human Resources Analyst II
11/28/17
Public Works
Public Works Supervisor
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
9/16/17
Police
Police Officer
9/30/17
Police
Police Sergeant
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION",CivilServiceBoard/2018-01-03.pdf
CivilServiceBoard,2018-01-03,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting January 3, 2018
9/12/17
Public Works
Maintenance Worker I
9/22/17
Public Works
Traffic Signal Maintenance Technician
10/3/17
Police
Police Officer
10/5/17
Finance
Intermediate Clerk
10/7/17
AMP
Meter Reader
10/26/17
Community Development
Administrative Technician I
10/28/17
AMP
Assistant General Manager -
Engineering & Operations
11/1/17
AMP
System Operator
5-B. Correction in Article VIII Section 3 of the Civil Service Rules
Vice President Malloy moved to accept the correction to the Civil Service Rules.
Motion was seconded by Member Brandt, which was passed by a 3-0 vote.
6.
GENERAL DISCUSSION OF CIVIL SERVICE RULES
Member Nolan asked for clarification on the Civil Service Rules Section 1e of Article VII
where it describes that those in a police academy or apprenticeship program may be
placed on an eligible list by the HR Director. HR Director Bronstein explained that Police
Officer Recruit is a part-time classification. Once the academy is completed in six (6)
months, they are moved into the full-time Police Officer position without a new
recruitment. HR Director Bronstein continued to explain that Firefighters are initially
hired in a full-time Firefighter position while attending the academy. She also explained
that apprentices are hired full-time then moved up. For example once the four (4) year
apprenticeship program for an Apprentice Lineworker is completed, they are moved into
the Lineworker classification.
Vice President Malloy stated that addressing updates and questions on the Civil Service
Rules may require several sessions. HR Director Bronstein agreed that it will be
beneficial to go piece by piece over multiple meetings so staff can go back and work on
the revisions and ultimately put together a final packet for Council approval.
Article I Section 2 - Vice President Malloy noted that Military or Veterans status was not
listed. HR Director Bronstein agreed it was important update the language in
accordance with the law.
Article II Section 1 - Vice President Malloy suggested update the language ""salary
increase"" and perhaps changing it to ""increase in compensation pay"" or ""increase in
wage rate"" because there are salaried and hourly paid employees.
Article II Section 3 - Vice President Malloy asked for clarification if appointments are
formerly made by Council. HR Director answered that Council approves the funding of
the position and the City Manager signs off on all the hires.
Article II Section 9 - Vice President Malloy would like to see a definition distinguishing
""employee"" and ""Civil Service Employee"". She also asked what makes someone ""legally",CivilServiceBoard/2018-01-03.pdf
CivilServiceBoard,2018-01-03,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting January 3, 2018
appointed"". HR Director Bronstein answered for a Civil Service position, it is a position
that Council has approved as part of the budget process. Positions are not filled if not
first approved by Council.
Article II Section 13 - Vice President Malloy would like to change ""no benefit
entitlement"" to ""not a Civil Service position"". HR Director Bronstein added that laws do
provide benefits so the language needs to be updated. Vice President Malloy was not
clear if the process of how part-time employees are selected was left out intentionally
from this section. HR Director Bronstein explained that someone fills out an application
for a specific part-time position then goes through an interview and reference check. So
it does not go through an opening and closing of a recruitment nor establishing an
eligible list. Vice President Malloy suggested perhaps adding the part-time hiring
process.
Article II Section 14 - Member Brandt thinks perhaps replacing ""permanent employee""
as no one is permanent in a position.
Article II Section 15 - Vice President Malloy would like to define the term ""position"" with
sub-categories such as part-time position or temporary position.
Article Il Section 17 - Vice President Malloy asked if it would be beneficial to add
language that speaks to the length of the probationary period. HR Director Bronstein
answered that since probationary periods are negotiated, they can reference this in the
section.
Article II Section 19 - Vice President Malloy would like to include the term ""promotional
exam"" in Article II Section 11 since it is listed in this section.
Article II Section 20 - Vice President Malloy would like to update the sentence to ""The
involuntary separation of an employee and would like to add language that the
employee is being separated from the position held verses just separating the
employee.
Article II Section 22 - Vice President Malloy would like to update the sentence to ""The
involuntary temporary separation.
""
Article II Section 23 - Vice President Malloy suggested to clarify the language which
describe a position that is being filled is of a limited duration verses a person filling the
position for a limited time.
Article II Section 24 - Vice President Malloy would like to see consistency when using
""separation"" verses ""discharge"" and changing ""work completion"" to ""work assignment"".
Assistant City Attorney Alan Cohen believes the second sentence is vague.
Article II Section 25 - Vice President Malloy understood this section to mean that an
employee can move from department to department if the position is similar. HR",CivilServiceBoard/2018-01-03.pdf
CivilServiceBoard,2018-01-03,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting January 3, 2018
Director Bronstein believe this section applies to positions that have similar
qualifications such as a Utility Accountant at AMP and an Accountant with the Finance
Department. One person can possibly move from one position to another without going
through a recruitment. The language overall was suggested to be reviewed for
clarification.
Article IV Section 1 - Vice President Malloy would like to see the term ""Position
Classification Plan"" defined in the document.
Article V Section 3 - Vice President Malloy would like to change ""salary range"" in the
second sentence to ""wage range"" or something similar since everyone is not paid on a
salary. She also wanted clarification on the second sentence on the usage of
""classification"".
Article VI Section 1 - Vice President Malloy noticed in the second paragraph that
references applications being signed by the applicant which is not applicable anymore.
There also needs to be an update on language on when an application is rejected. Vice
President Malloy asked if applicants are given notices of rejection. HR Director
Bronstein confirmed applicants will receive a notice letting them know they are not
selected.
Article VI Section 3 - Vice President Malloy asked if it is at the discretion of the HR
Director if applications are received after the time limit as described in the second
sentence. Assistant City Attorney Cohen added for due process purposes there should
be parameters established. HR Director Bronstein added that if one applicant is allowed
to amend their application then we allow all to amend in similar circumstances.
Article VI Section 4 - Vice President Malloy suggested updating the language for the
examination components.
Article VI Section 5 - Vice President Malloy wanted clarification for the term ""City
employees"" and whether that means part-time, full-time, or Civil Service employee. It
was agreed to update the language and to define ""promotional examination"" used in this
section.
Article VI Section 7 - Vice President Malloy suggested to update the language since
results of examinations are not ""posted"" anymore.
Article VII Section 6 - Vice President Malloy suggested adding that if you accept the job
your name will be removed off the eligible list if that is in fact the practice.
Article VIII Section 3 - Vice President Malloy asked if it may be beneficial to refer to the
probationary term as the number of hours worked verses months to help account for
those who are absent for a period of time. HR Director Bronstein responded that is
something to think about as there are overtime hours to consider as well. Assistant City
Attorney Cohen added that there would need to be a cross reference against the",CivilServiceBoard/2018-01-03.pdf
CivilServiceBoard,2018-01-03,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting January 3, 2018
various MOUs and Municipal Code that reference the probationary period.
Article VIII Section 4 - Vice President Malloy asked if the second paragraph is intended
to allow someone to go back to their ""held position"" or only if they've tenured in the
position. HR Director responded said they will look at the language to clarify. Member
Nolan asked if there is a time limit to re-hire an employee. HR Director Bronstein
answered that once the promotional probationary period is complete and the disciplinary
action resulting in discharge occurs after this period, they do not have return rights.
Article VIII Section 5 - Assistant City Attorney Cohen suggested updating the language
that refers to arbitrary termination since someone cannot be arbitrarily terminated.
Article VIII Section 6 - Vice President Malloy wanted clarification on what happens to an
eligibility list if no one is hired from the list and whether you can bring back a temporary
person if it exceeds one (1) year. It was suggested to look at temporary verses
provisional language for this section.
Article IX Section 1 - Vice President Malloy suggested updating the language that a
transfer can happen at any time to a transfer can happen based on departmental needs.
HR Director Bronstein said all the above changes will be worked on where it can be
brought back and reviewed again.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Assistant City Manager, Liz Warmerdam gave a presentation about the City's housing,
traffic, infrastructure, and the A1 bond measure addressing affordable housing. There has
been outreach to various boards and commissions, as well as surveys given to the public
about what is going on in the community and what issues are a priority to them.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The April meeting was confirmed for Wednesday, April 4, 2018 at 5:00 PM. The July 4th
meeting was postponed to July 11th.
9.
ADJOURNMENT
Meeting was adjourned at 5:58 p.m.
Respectfully submitted,
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2018-01-03.pdf
CivilServiceBoard,2018-04-04,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting April 4, 2018
30
$
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, April 4, 2018
1.
CALL TO ORDER
The meeting was called to order at 5:06 p.m. by President Dean Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Members Jan
Brandt, John Nolan, Human Resources Director and Executive Secretary
of the Civil Service Board, Nancy Bronstein
ABSENT:
Member Troy Hosmer
STAFF PRESENT: Robin Young, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Steven Woo, Human Resources Analyst I
Nafisah Ali, Administrative Technician II
3.
MINUTES:
Approval of Minutes of the Regular meeting of January 3, 2018.
President Batchelor moved to accept the January 3, 2018 Minutes. Motion was
seconded by Member Brandt which was passed by a 3-0 vote (Batchelor -
Abstained).
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR OCTOBER 18, 2017
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(December 1, 2017 - February 28, 2018)",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-04-04,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting April 4, 2018
Apprentice Electrical Maintenance Technician
12/04/2017
2017-7790-02
Apprentice Lineworker
01/17/2018
2017-7785-02
Assistant General Manager-Engineering & Operations
01/11/2018
2017-7060-01 (02)
City Engineer
01/31/2018
2017-3180-01
Deputy Public Works Director
12/04/2017
2017-2601-01
Division Chief
12/04/2017
2017-4550-01
Electrical Maintenance Technician
12/11/2017
2017-7770-01
Engineering Manager
12/15/2017
2017-7200-01
Fleet Mechanic
02/13/2018
2017-2360-01
Library Technician
12/18/2017
2017-3515-01
Management Analyst (Community Development Analyst) 01/29/2018
2017-1420-02
Park Maintenance Supervisor
02/15/2018
2018-5144-01
Permit Technician Il
02/28/2018
2018-3270-01
Police Records Supervisor
12/01/2017
2017-4065-01
Public Works Coordinator
01/08/2018
2017-2605-01
Senior Building Code Compliance Officer
01/29/2018
2017-3246-01
Senior Librarian
01/02/2018
2017-3540-01
System Operator Trainee
02/09/2018
2017-7761-01
Police Officer
Aquilar, Erick
01/18/2018
2017-4057-02
Bardosh, Mark
01/11/2018
2017-4040-01
Beza, Benjamin
01/18/2018
2017-4040-01
Bhardwaj, Rajiv
01/11/2018
2017-4057-02
Buchanan, Tyrone
12/21/2017
2017-4040-01
Caughey, Dylan
12/21/2017
2017-4057-02
Conn, Jacob
12/21/2017
2017-4057-02
Drexier, Nic
02/08/2018
2017-4057-02
Hagemann, Matthew
01/24/2018
2017-4057-02
Hansen III, Robert
01/11/2018
2017-4057-02
Hawks-Garcia, Steven
12/21/2017
2017-4040-01
Jensen, Jarred Michal
12/21/2017
2017-4057-02
Jimenez, Luis
02/26/2018
2017-4040-01
Kim, Peter
02/26/2018
2017-4040-01
Lambert, Patrick
02/26/2018
2017-4040-01
Licari, Joseph
01/11/2018
2017-4057-02
Lomanto, Dylan
12/21/2017
2017-4057-02
Maurer, Nika
12/18/2017
2017-4057-02
McKinley, Eric
01/11/2018
2017-4057-02
Nelson, Brian
02/08/2018
2017-4057-02
Ortega, Juan
01/18/2018
2017-4057-02
Overton, Stefan
12/18/2017
2017-4057-02
Pacht, William
12/18/2017
2017-4057-02
Poppe, Mason
01/24/2018
2017-4057-02
Powell, Caroline
12/18/2017
2017-4057-02
Reeves, Alicia
02/26/2018
2017-4057-02
Ruby, Anika
01/24/2018
2017-4057-02
Saengsourith, Mory
01/18/2018
2017-4040-01
Sequiera, Michelle
01/24/2108
2017-4057-02
Singh, Manpreet
02/08/2018
2017-4057-02
Smith, Eric
12/21/2017
2017-4057-02
Smith, Jonathan
12/05/2017
2017-4057-02
Stanton, Randall
02/08/2018
2017-4057-02",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-04-04,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting April 4, 2018
Tran, Raina-pham
12/18/2017
2017-4057-02
Troy, Cortney
01/18/2018
2017-4057-02
Vasquez, Rafael
02/08/2018
2017-4057-02
Venikov, Joseph
01/18/2018
2017-4040-01
Witt, Maurice,
01/24/2018
2017-4057-02
Brown, Austin
02/26/2018
2017-4057-02
Yi, Jonathan
02/26/2018
2017-4040-01
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO
Accounting Technician
01/23/2017
2016-62
Assistant General Manager - ERP
09/19/2017
2017-7056-01
Energy Resources Analyst
12/27/2017
2016-49
Fire Apparatus Operator
07/07/2016
2015-21PR
Gardener
06/28/2017
2017-21
Human Resources Analyst I
06/28/2017
2017-22
Intermediate Clerk
07/14/2016
2016-22
Police Lieutenant
08/29/2016
2016-33PR
Program Specialist II - Clean Water Program
01/23/2017
2016-52
Public Works Supervisor - Sewers & Stormwater
08/30/2017
2017-2650-01
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO
CANCELLED/EXHAUSTED
Administrative Technician I
01/04/2016
2015-89
Animal Control Officer
02/16/2017
2017-02
Assistant City Attorney Il - Land
08/16/2017
2017-26
Assistant City Attorney Il - Rent
12/05/2016
2016-54
Construction Inspection & Survey Supervisor
11/16/2017
2017-3080-01
Crime Prevention Technician
06/29/2017
2017-20
Electrical Maintenance Technician
12/11/2017
2017-7770-01
Police Sergeant
01/19/2016
2015-71PR
Public Safety Dispatcher - Lateral/Graduate/Attendee
03/06/2017
2017-03
Public Works Coordinator
01/08/2018
2017-2605-01
Senior Librarian
01/02/2018
2017-3540-01
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
- None
New Classification Specifications:
-
Fire Information and Billing Systems Specialist
Vice President Malloy moved to approve Consent Calendar items 4-A-i, 4-A-ii, and
4-A-iii. Motion was seconded by Member Brandt, which was passed by a 4-0 vote.
Item under section 4-A-iv was pulled for further discussion. Vice President Malloy asked
if anyone has filled this position before. Senior Analyst Young answered that this
classification resulted per the request from the Fire Department to conduct a class study
of a current incumbent who may have been working outside the scope of their job. The",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-04-04,4,"City of Alameda Page 4
Civil Service Board Minutes
Regular Meeting April 4, 2018
study was conducted by an outside consultant and they concluded there was not a
classification within the City that covers the work being performed. The current incumbent
would be reclassified to the new classification. Vice President Malloy preferred to change
""conduct audits"" listed under example of duties #3 because it implies they are auditing
themselves. Senior Analyst Young clarified that most of the data that is being audited are
entered by those out in the field such as Paramedics. It was agreed to change the term
that will clarify what the incumbent will actually be doing.
Member Brandt asked how ""enthusiastic"" listed under abilities, will be defined. Senior
Analyst Young responded that perhaps a more appropriate word would be ""positive"" and
will update the specifications to reflect the change. Member Brandt asked how years of
work experience will equate to the two years of college coursework. Senior Analyst Young
answered that subject matter experts will help review if the applicant has the technology
experience to succeed in the position. The experience and education is written to capture
those who may not have the education but have worked in the industry to gain the
qualifications.
President Batchelor asked if the current incumbent travels to the other fire stations. Senior
Analyst Young answered the incumbent resides in Fire Station 1 which is the
administrative building with occasional travel to other stations. President Batchelor asked
how the employee would get around if the job description requires potential after-hour
response but a valid driver's license is only required at the time of appointment. Senior
Analyst Young answered that there are options such as Uber or taxi cab and that the
requirement is the ability to get to another location and not necessarily being able to drive
a vehicle.
Vice President Malloy moved to accept the specifications listed on item 4-A-iv with
the recommended changes. Motion was seconded by Member Brandt, which was
passed by a 4-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of September 1, 2017 through November 30, 2017
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
12/05/17
Public Works
Maintenance Worker I
12/19/17
Public Works
Maintenance Worker I
12/20/17
Public Works
Maintenance Worker I
1/02/18
AMP
Executive Assistant
1/08/18
AMP
Utility Energy Analyst
1/08/18
Public Works
Assistant Engineer
1/08/18
AMP
Assistant General Manager- Energy
Resources Planning
1/08/18
AMP
Electrical Maintenance Technician
1/08/18
Finance
Accountant I",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-04-04,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting April 4, 2018
1/08/18
Public Works
Construction Inspector
1/16/18
AMP
Apprentice Electrical Maintenance
Technician
1/16/18
Information Technology
Information Technology Systems Analyst
1/22/18
Library
Library Technician
1/29/18
Base Reuse
Senior Transportation Coordinator
1/29/18
AMP
Electrical Maintenance Technician
2/05/18
AMP
Assistant General Manager - Engineering &
Operations
2/05/18
Library
Library Technician
2/12/18
Police
Police Officer
2/12/18
Police
Police Officer
2/12/18
Police
Police Officer
2/20/18
Library
Librarian
CERTIFIED TO CIVIL SERVICE (FROM COMMUNITY PARAMEDICINE)
2/18/18
Fire
Division Chief
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/10/17
Fire
Fire Captain
12/11/17
Police
Management Analyst
12/11/17
AMP
Senior Energy Resources Analyst
12/24/17
Public Works
Construction Inspection & Survey
Supervisor
12/24/17
Fire
Fire Apparatus Operator
12/24/17
Public Works
Deputy Public Works Director
1/08/18
Base Reuse
Senior Transportation Coordinator
1/21/18
Police
Police Sergeant
1/22/18
Library
Senior Librarian
1/22/18
Public Works
Public Works Coordinator
2/05/18
AMP
Engineering Manager
2/18/18
Fire
Division Chief
2/18/18
Fire
Fire Captain
VOLUNTARY DEMOTION
1/8/18
Police
Intermediate Clerk
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/15/17
AMP
Senior Utility Accountant
12/18/18
Fire
Fire Apparatus Operator
12/21/17
Fire
Division Chief
12/28/17
Library
Senior Librarian
12/28/17
Library
Library Technician",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-04-04,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting April 4, 2018
12/28/17
Fire
Fire Captain
12/30/17
AMP
Journey Lineworker
1/19/18
Library
Library Technician
2/01/18
Community Development
Administrative Services Coordinator
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
1/03/18
Police
Police Officer
1/25/18
Police
Police Officer
2/01/18
Public Works
City Engineer
5-B. Informational Report, February 20, 2018, Regarding Application to
Temporarily Vacate Civil Service Position:
- Christopher Marks
5-C. Informational Report, February 20, 2018, Regarding Application to
Return to Civil Service Position:
- Allyn Richterman
Vice President Malloy asked if the employees listed under section 5-B and 5-C are
switching assignments. Senior HR Analyst Young answered that the movement of the
employees is the result of a Division Chief retiring. The employee in the grant funded
Division Chief position is moving into the Civil Service position and the other employee is
being promoted into the grant funded Division Chief position. HR Director Bronstein
added that employees are notified that those in grant funded positions depend on the
availability of the grant. She added that the Civil Service process is still followed for grant
funded positions. If the grant goes away, the employee has bumping rights to their
previous position and a subsequent domino effect for the other employees.
President Batchelor moved to accept 5A, 5B and 5C. Motion was seconded by
Member Brandt, which was passed by a 4-0 vote.
6.
GENERAL DISCUSSION OF CIVIL SERVICE RULES
6-A. Edits to Civil Service Rules
HR Director Bronstein stated that HR went through the rules and tried to capture the
changes mentioned in the previous meeting along with noting new changes and
questions. She brought up the option of scheduling separate meetings specifically to
discuss the Civil Service Rules. The Civil Service members agreed to see how far they
will get during tonight's meeting and set extra meeting dates to discuss the Civil Service
rules further possibly in May and June before the July Civil Service meeting. HR will
follow up and send out possible dates and times.
It was agreed to start reviewing the document by skipping the definitions section until",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-04-04,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting April 4, 2018
they reach the end of the review to avoid going back and forth in updating the
definitions.
Article I Section 2 - HR Director suggested adding another line to catch all identified
protected class since the law changes continuously. Vice President Malloy suggested
adding "" All statutorily protected statuses. to capture various changes.
Vice President Malloy asked if the Civil Service Rules cover the concept of out-of-class
pay. Senior HR Analyst Young responded that it is covered in most of the
Memorandums of Understanding (MOU). Vice President Malloy suggested adding
language in a section within Article VIII or IX referencing out-of-class pay to refer to the
MOU especially for non-represented employees. HR Director Bronstein noted that the
City has an administrative rule that allows for acting pay for non-represented
employees. It was agreed as they review the document, they can find an appropriate
section. Member Nolan asked if the term ""y-rate"" is still being used. HR Director
Bronstein answered that term is no longer being used and all forms have been updated
to say Acting and Additional Duties pay and would like to update the language in the
MOUs as well.
Article V Section 4 - Member Brandt asked if the promotional opportunities are for those
who have been with the City or have been in the job for six (6) or more months. Vice
President Malloy mentioned that if someone on probation is promoted and does not
pass probation, they may not get bumping rights because they did not pass probation in
their previous position and something to look at while updating the language. President
Batchelor added that there are organizations where once an employee passes
probation the first time there are no more probationary periods but that may require
union negotiations. It was agreed to keep the language as it is for now. Member Nolan
asked if Fire and Police have longer probations. HR Director Bronstein confirmed two
(2) years for Police Officers and eighteen (18) months for Firefighters.
Article VI - Vice President Malloy stated people may not know that reasonable
accommodations are available throughout the exam process and whether it should be
added within the Civil Service Rules even though it is mentioned on the job bulletin. It is
agreed to add language that speaks to accommodations somewhere in the document.
Article VI Section 1 - Vice President Malloy suggested not to have an exhaustive list
that would disqualify an applicant in case of future changes. President Batchelor asked
in section (g) regarding submitting an application within the prescribed time limit, may
contradict with Article VI Section 3, where the HR Director may allow applicants to
amend their application. HR Director Bronstein stated that she prefers the statement to
be broad so she may review the circumstance of the requested amendment and decide
whether to grant it or not. Vice President Malloy asked whether enough time is given
between allowing for an appeal process for applicants who were disqualified and step
two of the exam process. HR Director Bronstein answered that typically there are two
(2) weeks, if not more time until the next step and that notifications are sent via email or
by mail if there is no email provided. There is a seven day appeal window after the",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-04-04,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting April 4, 2018
examination is over. Vice President Malloy asked if there should be a number of days
given to applicants who were disqualified so they have a timeline on when to respond.
HR Analyst Netto stated that those who are disqualified at the minimum or best
qualification review receives a generic notice that they have not been selected to move
forward. The notice does not specifically state that the applicant did not meet minimum
qualifications. Vice President Malloy asks how the applicants know that they can appeal
the decision that they are not moving forward since the notice does not state that they
do not meet the qualifications. HR Director Bronstein responds that the letter leaves it
open for applicants to call. Vice President Malloy suggest perhaps send two different
notices, one for those not moving forward due to the strength of the applicants, and
another for those being disqualified, which then allows applicants to appeal the
decision. HR Analyst Netto added that by offering a window of time for appeals, it may
delay the exam process. HR Director Bronstein believes there may be a compromise by
adding language to the notices.
Article VI Section 4 - HR Director Bronstein explained that items listed under (f) through
(i) were crossed out and moved into a different section due to changes in laws where
these examination components cannot be completed until after the contingent job offer
has been made. President Batchelor asked for clarification if item (d) is similar to the
practical exam such as an agilities test that has been crossed out in item (f). HR Analyst
Romeo answered that this item is a performance exam such as a writing test and not
testing for physical ability. HR Director Bronstein said language can be added
describing a practical exam component. It was agreed to keep item (f) listed in this
section.
Article VI Section 8 - Vice President Malloy stated the second sentence is general
regarding results are ""given"". It was suggested to revise to results are ""provided to the
candidate"" and that the appeal must be filed seven (7) days from the date of the
document.
Article VII Section I - Member Brandt wanted clarification on what a ""regular"" employee
means listed in item (e). It was agreed to return to this section after discussing how to
define the term ""regular"".
Article VII Section II - Member Brandt mentioned that there is the term ""permanent
employee"" used verses ""regular employee"". It was agreed there will be consistency
once it is agreed which term to use and define under the definitions section. Vice
President Malloy suggested changing the word ""belonged"" at the end of the first
sentence. It was agreed it will be reviewed and updated.
HR Director Bronstein addressed Member Nolan's question regarding how candidates
are notified before and after departmental interviews. She described that candidates are
notified of their standing on the eligible list and the Civil Service Rules have been
updated to reflect that candidates are notified within two (2) weeks. The notice to the
candidate states that the department may or may not contact them for the next step.
Those who did not pass the exam receive a notice stating that their score was not high",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-04-04,9,"City of Alameda Page 9
Civil Service Board Minutes
Regular Meeting April 4, 2018
enough to qualify them to be on the eligible list. HR Director Bronstein did note that they
can work with the department to find out a time frame for when they will contact
candidates so that can be added to the notices. She added that supervisors are being
trained on the new system (Neogov) so that they can notify candidates. Vice President
Malloy suggested HR to update the status of the position so if a candidate checks online
they can see that the position has been filled. It was agreed to check Neogov to see if
there is the ability to make this update and perhaps auditing the status to make sure
supervisors are notifying applicants.
HR Director Bronstein described that even though a certain amount of names are given
to the department, the department can chose to only interview the top few names, but in
rank order. President Batchelor added that in the past if for example five (5) names are
certified to the department, then you have to interview all five (5). HR Director Bronstein
responded that may have been an internal rule but not a Civil Service requirement.
President Batchelor added why a department would not interview all of candidates to
determine the best applicant. It was agreed to revisit this topic if they want to discuss it
further.
7.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from the public.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
No communication from staff.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The July meeting was confirmed for Wednesday, July 11, 2018 at 5:00 PM. HR will
provide dates in May or June for a special meeting to discuss the Civil Service rules.
10. ADJOURNMENT
Meeting was adjourned at 6:19 p.m.
Respectfully submitted,
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2018-04-04.pdf
CivilServiceBoard,2018-05-10,1,"City of Alameda Page 1
Civil Service Board Minutes
Special Meeting May 10, 2018
6
MINUTES OF THE SPECIAL MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
THURSDAY, May 10, 2018
SPECIAL MEETING - 3:00 PM
1.
CALL TO ORDER
The meeting was called to order at 3:00 p.m. by President Dean Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Member John
Nolan (late), Troy Hosmer, Human Resources Director and Executive
Secretary of the Civil Service Board, Nancy Bronstein
ABSENT:
Members Jan Brandt
STAFF PRESENT: Robin Young, Senior Human Resources Analyst
Chris Low, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Steven Woo, Human Resources Analyst I
3.
GENERAL DISCUSSION OF CIVIL SERVICE RULES
Article VII Section 2 - It was agreed to use a consistent term instead of interchangeably
using Executive Secretary to the Board and Human Resources Director.
It was suggested to include an appendix to provide a basic template for items where
candidates are requested to submit such as appeals, written applications, waivers, etc.
There is a concern that the second sentence may not be following the lay-off provision
in the Memorandum of Understanding (MOU) in that it is based on years of service. It
was agreed to leave the current language but add ""unless superseded by MOUs"".
It was discussed to add a separate paragraph addressing that an employee may
request to be placed on an eligible list for a lower classification for which they qualify",CivilServiceBoard/2018-05-10.pdf
CivilServiceBoard,2018-05-10,2,"City of Alameda Page 2
Civil Service Board Minutes
Special Meeting May 10, 2018
however with no preference or priority.
Article VII Section I - HR will follow up to review any federal or state requirements when
applying veteran points during the examination process.
Article VII Section 3 - There was discussion whether an employee may be reinstated to
a lower classification. There may be concern of the obligation to meet and confer before
making this change as it may affect another employee's promotional opportunity.
Article VII Section 4 - It was clarified that the extension requests are done before the six
(6) month deadline without the CSB approval requirement and may be extended up to
two (2) years.
Article VII Section 6 - It was clarified that in section (b) where it references Armed
Forces does include those in the Reserve.
Article VIII Section 3 - It was clarified that every Civil Service position does have an
MOU or compensation plan that references a probationary period. In the second
paragraph where it references probationary employees released without appeal, there
should language those who are released for unlawful reasons. It was agreed to update
the notices to reflect this request. There was discussion to update the second
paragraph to include probation extensions.
Article VIII Section 4 - The first sentence will be updated to reflect that supervisors will
be notified no less than two (2) weeks before the termination of any probationary period.
Article VIII Section 6 - Under section (a) it was clarified that HR does document through
a memo along with the application showing the applicant meets the minimum
qualifications for temporary appointments.
There was discussion to add a section to capture provisional appointments not
exceeding one (1) year to differentiate limited-term appointments, which is more project
based, grant-funded positions.
Article VIII Section 7 - It was clarified that this section is referring to part-time
appointment in a Civil Service position.
Article IX Section 2 - An example was presented for this section where a situation of
higher level of work is required therefore the duties have changed and may trigger a
reclassification. The pay is not retroactive to when the duties have changed and the
employee may start the request for a class study through their union or supervisor. It
was agreed to update the title to Reclassification if there are no other sections in the
Civil Service Rules addressing reclassifications.
Article IX Section 3 - There is concern that there is lack of structure in the appeals
process for demotions. A template form may be beneficial for the employee in how they",CivilServiceBoard/2018-05-10.pdf
CivilServiceBoard,2018-05-10,3,"City of Alameda Page 3
Civil Service Board Minutes
Special Meeting May 10, 2018
are presenting their appeal. It was agreed to place this request under Article XI -
Procedure on Appeals.
Article IX Section 5 & 6 - It was agreed to update language to be in accordance to the
Uniformed Services Employment and Reemployment Rights Act (USERRA).
Article IX Section 7 - Language will be updated to reflect compliance with ADA and the
MOU.
Article X Section 1 - It was agreed to reference City policies and MOU for disciplinary
action. There will be a correction to the listed City Charter this section is referencing.
Article X Section 2 - It was agreed to update the last paragraph to include that if an
employee fails to answer questions and cooperate, this may be grounds for dismissal or
discipline up to termination. It was agreed to also update the title to Investigation.
Article X Section 3 - Language will be updated to reflect notice as required by State
law.
Article XI - It was agreed that the sections listed in this article are not listed in order to
reflect the actual process. HR will clean up this section including updating headings.
Article XII Section 3 - Language will be added to reflect City policy.
4.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from the public.
5.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
No communication from staff.
6.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The July meeting was confirmed for Wednesday, July 11, 2018 at 5:00 PM.
7.
ADJOURNMENT
Meeting was adjourned at 5:00 p.m.
Respectfully submitted,
ambie
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2018-05-10.pdf
CivilServiceBoard,2018-08-15,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting August 15, 2018
30
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, August 15, 2018
1.
CALL TO ORDER
The meeting was called to order at 5:02 p.m. by Human Resources Director and
Executive Secretary of the Civil Service Board, Nancy Bronstein.
2.
ROLL CALL:
PRESENT: Vice President Marguerite Malloy, Members Jan Brandt, Robert Barde, Troy
Hosmer, Human Resources Director and Executive Secretary of the Civil
Service Board, Nancy Bronstein
ABSENT:
Member John Nolan
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Steven Woo, Human Resources Analyst I
Nafisah Ali, Administrative Technician II
Elena Adair, Finance Director
Michael Rouche, City Attorney's Office
3.
SPECIAL PRESENTATION:
HR Director Bronstein introduced new and Member Robert (Bob) Barde. HR Director
Bronstein also expressed appreciation by presenting a certificate and service pin for
departing President, Dean Batchelor for his six (6) years of service on the Civil Service
Board. Mr. Batchelor thanked all the Civil Service Board members and staff for support
and preparation making his time on the Board easy. A short break was taken at 5:08 for
refreshments and cake.
Meeting was called back to order at 5:11 by Vice President Malloy.
4.
MINUTES:",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting August 15, 2018
4-A. Approval of Minutes of the Regular meeting of April 4, 2018.
Member Brandt moved to accept the April 4, 2018 Minutes. Motion was seconded
by Vice President Malloy which was passed by a 3-0 vote (Barde - Abstained).
4-B. Approval of Minutes of the special meeting of May 10, 2018.
Vice President Malloy moved to accept the minutes of the special meeting of May
10, 2018. Motion was seconded by Member Brandt which was passed by a 3-0 vote
(Barde - Abstained).
5.
CONSENT CALENDAR:
5-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR AUGUST 15, 2018
5-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(March 1, 2018 - May 31, 2018)
Account Clerk
04/12/2018
2017-1619-01
Administrative Technician II
03/22/2018
2017-1465-01
Electrical Distribution Technician
05/22/2018
2018-7250-01
(Utility Service Planner)
Management Analyst
05/10/2018
2018-1420-01
Office Assistant (Fleet Services Assistant)
03/14/2018
2018-1550-01
Park Maintenance Worker II
04/12/2018
2018-5261-01
Permit Technician I
04/19/2018
2018-3000-01
Senior Utility Accountant
03/14/2018
2018-7425-01
Service Lineworker
04/27/2018
2018-7765-01
Traffic Signal Technician
04/17/2018
2018-2570-01
Police Officer
Abbott, Bruno David
03/26/2018
2017-4040-01
Aguilar, Erick Rene
03/38/2018
2017-4057-02
Akil, Jabari
03/12/2018
2017-4057-02
Alvarez, Serea Wales
03/26/2018
2017-4057-02
Baldinelli, Michael Edward
03/26/2018
2017-4057-02
Ching, Colt
04/23/2018
2017-4057-02
Dong, David
04/23/2018
2017-4057-02
Fancey, Michelle Ambrose
04/09/2018
2017-4057-02
Fisher, Steffon Jamal
03/12/2018
2017-4057-02
Flores, Ramilio
04/09/2018
2017-4057-02
Frank, Terrance Lamont
05/17/2018
2017-4057-02
Galindo, Alfonso
03/27/2018
2017-4057-02
Gonzales, Edward
03/26/2018
2017-4057-02
Ham, Carlos
04/09/2018
2017-4057-02
Higgins, Lindsey
04/23/2018
2017-4057-02
Holmes, Benjamin
03/26/2018
2017-4057-02
Johnson, Johnny
04/09/2018
2017-4057-02",CivilServiceBoard/2018-08-15.pdf
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Civil Service Board Minutes
Regular Meeting August 15, 2018
Joiner, Danielle
03/12/2018
2017-4057-02
Jones, Grellan
03/26/2018
2017-4057-02
Khantigna, Frankie
04/09/2018
2017-4057-02
Lee, Aaron
03/12/2018
2017-4057-02
Lee, Gregory Jr.
05/07/2018
2017-4057-02
Little, Ronald
04/09/2018
2017-4057-02
Machado, Renee
03/12/2018
2017-4057-02
Mandujano, Joseph
03/26/2018
2017-4057-02
McAlester, Lindsay
05/17/2018
2017-4057-02
Meier, Timothy
04/09/2018
2017-4057-02
Meranda, Frank Jr.
03/12/2018
2017-4040-01
Nguyen, Tommy
03/26/2018
2017-4057-02
Norton, Matthew
03/26/2018
2017-4057-02
Palomino, Maribel
03/27/2018
2017-4057-02
Rabb, Ibn
03/12/2018
2017-4057-02
Rivera, Jerry
04/23/2018
2017-4040-01
Romero, Carlos
04/23/2018
2017-4057-02
Salinas, Jimmy
03/12/2018
2017-4057-02
Sandoval, Alexander
04/09/2018
2017-4057-02
Takaki, James
03/26/2018
2017-4057-02
Terry, Wayne Skylar
03/12/2018
2017-4057-02
Trybull, Alexander
04/29/2018
2017-4040-01
Tyagi, Dylan
03/26/2018
2017-4057-02
Wong, Chester
05/07/2018
2017-4040-01
Wynn, Christopher
03/12/2018
2017-4057-02
Yorro, Marcos
04/23/2018
2017-4057-02
5-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO
Administrative Technician II
10/10/2016
2016-46
Fire Captain
11/22/2016
2016-34PR
Line Working Supervisor
09/18/2017
2017-24
(Line Crew Foreperson)
Management Analyst
11/06/2017
2017-1420-01
5-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO
CANCELLED/EXHAUSTED
Custodian
11/28/2016
2016-53
Deputy Public Works Director
12/04/2017
2017-2601-01
Librarian
04/05/2016
2016-09
Park Maintenance Supervisor
02/15/2018
2018-5144-01
Permit Technician II
02/28/2018
2018-3270-01
5-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
- Accountant I
-
Accountant II
-
Administrative Services Coordinator - AMP
-
Assistant City Clerk
-
Deputy City Clerk",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,4,"that this example may be directing clerical staff to provide copies or other documents.
Member Brandt noted the driver's license requirement has not been updated as well as
for Accountant II, which was noted and will be updated. Member Barde noted
a
grammatical correction of ""preforms"" on page one of Accountant I.
Member Barde noted a grammatical correction of ""principals"" on page two of Accountant
II. Member Barde asked if there are government accounting courses available for
students locally. Finance Director Adair answered that not all colleges offer governmental
accounting since it is specialized. She added that staff may attend technical training",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting August 15, 2018
offered by national organization that are geared towards government agencies when
available.
Vice President Malloy asked if there is a reason why on the Assistant and Deputy City
Clerk education requirement, it is listed to have graduated from an accredited four year
college while other specifications ask for a bachelor's degree. Senior HR Analyst Young
answered that there was no specific reason other than that this is how it was previously
written and they will move to a consistent term. Member Barde asked in general, what a
related field is as listed under education and whether this is a deterrent. HR Analyst
Romeo gave an example of a law degree used as a related field for the HR Analyst
classification. HR Director Bronstein added that a related field can be stretched pretty far.
Senior HR Analyst Young also added that all the job descriptions state we accept a
combination of education and experience which allows for flexibility.
Member Brandt asked if the City still has a Cable Television station or channel that
broadcasts City meetings as described under example of duties #9. Finance Director
Adair answered that Comcast is working on technical issues so that there is a government
channel. It was agreed to add webcast to the duties description as well as to the Deputy
City Clerk example of duties. On page two under other requirements, it was agreed to
remove the word ""or"" from ""and/or"" listed in the fourth paragraph from both Assistant and
Deputy City Clerk. Under experience, it was discussed to keep the years of experience
as written in the new version to allow flexibility.
For the Advanced Metering Infrastructure (AMI) System Administrator special
requirement, it was agreed to remove ""or"" from ""and/or"" from the sentence.
Member Brandt moved to accept the specifications listed on item 5-A-iv with the
recommended changes and with the exception of Administrative Services
Coordinator - AMP. Motion was seconded by Member Hosmer, which was passed
by a 4-0 vote.
6.
REGULAR AGENDA ITEMS
6-A. Activity Report - Period of March 1, 2018 through May 31, 2018
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
3/12/18
AMP
Apprentice Lineworker
3/12/18
Community Development
Management Analyst
3/19/18
Police
Police Officer
3/19/18
Public Works
Fleet Mechanic
4/2/18
Public Works
Office Assistant
4/2/18
Public Works
City Engineer
4/16/18
Fire
Firefighter (SAFER) X6
5/8/18
Police
Police Officer X2
5/14/18
Community Development
System Operator Trainee
5/14/18
Community Development
Permit Tech I",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,6,"DEPARTMENT
JOB CLASSIFICATION
3/1/18
AMP
Journey Lineworker
3/5/18
Police
Police Records Supervisor
3/19/18
Community Development
Permit Technician II X 2
3/19/18
Recreation & Parks
Park Maintenance Supervisor
4/16/18
AMP
Senior Utility Accountant
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/15/17
AMP
Senior Utility Accountant
12/18/18
Fire
Fire Apparatus Operator
12/21/17
Fire
Division Chief
12/28/17
Library
Senior Librarian
12/28/17
Library
Library Technician
5/1/18
AMP
Customer Program Coordinator
5/3/18
AMP
Financial Analyst
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
3/8/18
Community Development
Administrative Technician I
3/15/18
Fire
Firefighter
3/23/18
AMP
Service Lineworker
4/5/18
Community Development
Permit Technician I
4/9/18
Finance
Intermediate Clerk
4/12/18
City Clerk Office
Deputy City Clerk
5/10/18
City Attorney Office
Assistant City Attorney II
5/15/18
City Manager
City Manager
6-B. Informational Report, April 1, 2018, Regarding Acknowledgment to Return
to Civil Service Position:
-
Dyer, William
-
Meistrell, Jason
-
Shaver, Cody
-
Staley, Ricky
-
Waite, Karl",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting August 15, 2018
7.
GENERAL DISCUSSION OF CIVIL SERVICE RULES
7-A. Edits to Civil Service Rules
It was pointed out that grammatical corrections including spelling will be reviewed after
the overall review of the Civil Service Rules is complete.
Article II Section 7 - Since ""classification plan"" is not defined separately it was agreed to
make reference to it under the classification definition since it is referenced within the
Civil Service Rules.
It was agreed to define the term ""employee"".
Article II Section 17 - It was agreed to clarify the first sentence to reflect that part-time
status means no Civil Service protection.
Article II Section 23 - It was suggested to update the use of the term ""Compensation
Plan"" for clarification purposes.
Article II Section 24 - It was agreed to restructure the sentence for clarification
purposes.
Article IV Section 1 - the use of term ""Position Classification Plan"" will be updated so as
not to confuse with other compensation plans.
Article V Section 2b - It was clarified that for employees that do not have permanent
status, it is a risk to get promoted because if they do not pass probation, they do not
have a position to return to. It was suggested providing some sort of notice to the
employee of this risk.
Article VII Section 3 - The use of the term ""Compensation Plan"" will be reviewed.
Article VII Section 8 - It was clarified that this section refers to part-time employees
placed in a full-time classification.
Article VIII Section 4 - Grammatical correction to the first sentence.
Article IX Section 2 - It was agreed to add ""work performance"" in the first sentence.
The revised copy of the Civil Service rules will be provided for acceptance as soon as a
few adjustments are made in the policy section due to negotiations.
8.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from the public.",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting August 15, 2018
9.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
It was agreed to add to the next meeting agenda to formalize the new President of the
Civil Service Board.
10. CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The October meeting was confirmed for Wednesday, October 3, 2018 at 5:00 PM.
11. ADJOURNMENT
Meeting was adjourned at 6:05 p.m.
Respectfully submitted,
my now
Nancy Brdnstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-10-03,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting October 3, 2018
s
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, October 3, 2018
1.
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by Vice President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT:
Vice President Marguerite Malloy, Members John Nolan, Bob Barde, Troy
Hosmer, Human Resources Director and Executive Secretary of the Civil
Service Board, Nancy Bronstein
ABSENT:
Member Jan Brandt
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Steven Woo, Human Resources Analyst I
Nafisah Ali, Administrative Technician Il
Michael Roush, City Attorney's Office
3.
ELECTION OF OFFICERS:
Member Nolan moved that Vice President Marguerite Malloy be the Civil Service Board
President. Motion was seconded by member Hosmer which was passed by a 3-0 vote.
Member Nolan moved that member Jan Brandt be the Civil Service Board Vice
President. Motion was seconded by member Hosmer which was passed by a 4-0 vote.
4.
MINUTES:
4-A. Approval of Minutes of the Regular meeting of August 15, 2018.
There was a suggestion to remove Vice President's name from page 7.
Member Barde moved to accept the August 15, 2018 Minutes. Motion was seconded
by Vice President Malloy which was passed by a 3-0 vote (Nolan - Abstained).",CivilServiceBoard/2018-10-03.pdf
CivilServiceBoard,2018-10-03,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting October 3, 2018
5.
CONSENT CALENDAR:
5-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR October 3, 2018
5-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2018 - August 31, 2018)
Deputy City Clerk
06/27/2018
2018-1590-01
Firefighter (Paramedic)
08/23/2018
2018-4500-01
Intermediate Clerk
07/25/2018
2018-1510-01
Park Maintenance Foreperson
06/26/2018
2018-5230-01
Police Sergeant
08/02/2018
2018-4030-01
Public Safety Dispatcher
07/12/2018
2018-4074-01
Public Works Maintenance Foreperson
06/13/2018
2018-2555-01
Senior Human Resources Analyst
06/12/2018
2018-1265-01
Supervising Building Inspector
07/24/2018
2018-3215-01
Police Officer
Adcock, Isiah
07/30/2018
2017-4057-02
Ali, Saif
06/18/2018
2017-4057-02
Alva, Edan
08/27/2018
2017-4057-02
Berggren, John Edward
07/16/2018
2017-4057-02
Beza, Benjamin Steve
08/13/2018
2017-4040-01
Botkin, Cameron
07/02/2018
2017-4057-02
Brannon, Travis John
06/18/2018
2017-4040-01
Buck, Anthony
07/30/2018
2017-4057-02
Burley, Kevin
07/30/2018
2017-4057-02
Carr, Joshua
06/05/2018
2017-4040-02
Collins, Jamar
06/05/2018
2017-4057-02
Cotton, Joseph Michael
06/18/2018
2017-4057-02
Crane, Peter
07/02/2018
2017-4057-02
Crockett II, John Thor
07/16/2018
2017-4057-02
Cruz, Alex
06/05/2018
2017-4057-02
Da Silva, Alessandro Ferreira
06/18/2018
2017-4040-01
Duffy, Danielle
07/30/2018
2017-4057-02
Duke, Michael Ruben
06/18/2018
2017-4057-02
Fuchs, Alexander
07/16/2018
2017-4057-02
Gavin, lan
07/16/2018
2017-4057-02
Gomez, Sandra
07/02/2018
2017-4057-02
Guzman, Zachary
08/27/2018
2017-4057-02
Hadidian, Taylor John
06/18/2018
2017-4057-02
Harrison, Ryan
06/05/2018
2017-4057-02
Hurwitz, Marc
08/27/2018
2017-4057-02
Ish, Matthew Lowell
07/02/2018
2017-4057-02
Johnson, Katherine Ann
07/16/2018
2017-4057-02
Langenstein, Jacob
07/16/2018
2017-4057-02
Lemmons, Timothy
07/30/2018
2017-4040-02
Long, Eldon Tyler
07/30/2018
2017-4057-02
Malmirchegini, Monteza
08/13/2018
2017-4057-02
Malone, Robert
08/13/2018
2017-4040-02
March, Paul
06/05/2018
2017-4057-02
McKinley, Eric Andrew
06/06/2018
2017-4040-01",CivilServiceBoard/2018-10-03.pdf
CivilServiceBoard,2018-10-03,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting October 3, 2018
Monice, Christopher
07/16/2018
2017-4040-01
Murray II, Ronald Anthony
07/02/2018
2017-4057-02
Ndeke, Joshua
07/02/2018
2017-4057-02
Rademacher, Garrett Reid
07/16/2018
2017-4057-02
Reininger, William
08/27/2018
2017-4040-01
Santiago, Roberto Ryukichi
07/02/2018
2017-4057-02
Sephers, Dajoun
07/02/2018
2017-4057-02
Spatz, Michael
06/18/2018
2017-4040-01
Thomas, Aaron
08/13/2018
2017-4057-02
Thompson, Michael Easton
08/27/2018
2017-4057-02
Tobin, Charles
07/30/2018
2017-4057-02
Tomic, Miljan
06/18/2018
2017-4040-01
Vasquez Negrete, Miguel Angel
07/02/2018
2017-4057-02
Velasquez, Jonathan
08/13/2018
2017-4057-02
Wade, Spencer
07/02/2018
2017-4057-02
Zizzo, Vincent
07/30/2018
2017-4057-02
5-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO
Apprentice Lineworker
01/17/2018
2017-7785-02
City Engineer
01/31/2018
2017-3180-01
Firefighter
10/23/2017
2017-4500-01
Gardener
06/28/2017
2017-21
Library Technician
12/18/2017
2017-3515-01
Management Analyst (Community
01/29/2018
2017-1420-02
Development Analyst)
System Operator Trainee
02/09/2018
2017-7761-01
5-A-iii. ELIGIBLE LIST EXPIREDI
DATE ESTABLISHED
EXAM NO
CANCELLED/EXHAUSTED
Accounting Technician
01/27/2017
2016-62
Assistant General Manager -
01/11/2018
2017-7060-01(02)
Engineering & Operations
Engineering Manager
12/15/2017
2017-7200-01
Fire Apparatus Operator
07/07/2016
2015-21PR
Fleet Mechanic
02/13/2018
2017-2360-01
Intermediate Clerk
07/14/2016
2016-22
Police Lieutenant
08/29/2016
2016-33PR
Police Records Supervisor
12/01/2017
2017-4065-01
Program Specialist II - Clean Water Program
01/23/2017
2016-52
Public Works Supervisor - Sewers &
08/31/2017
2017-2650-01
Stormwater
Senior Building Code Compliance Officer
01/29/2018
2017-3246-01
Senior Human Resources Analyst
06/12/2018
2018-1265-01
Supervising Building Inspector
07/24/2018
2018-3215-01
5-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Administrative Services Coordinator - AMP
-
Buyer to Procurement Analyst
-
Fire Administrative Services Supervisor",CivilServiceBoard/2018-10-03.pdf
CivilServiceBoard,2018-10-03,4,"City of Alameda Page 4
Civil Service Board Minutes
Regular Meeting October 3, 2018
-
Support Services Supervisor to Support Services Manager
-
Utility Geographic Information Systems Analyst
-
Utility Information Technology Manager
New Classification Specifications:
-
None
Vice President Malloy moved to approve Consent Calendar items 5-A-i, 5-A-ii, and
5-A-iii. Motion was seconded by Member Hosmer, which was passed by a 4-0 vote.
Items under section 5-A-iv were pulled for further discussion. Member Nolan asked in
reference to changing the job title from Buyer to Procurement Analyst if procurement is
more commonly used. HR Director Bronstein confirmed that procurement is the updated
language and is more industry standard. Member Barde asked for clarification if the job
descriptions for AMP positions are separate from the City job descriptions. HR Director
Bronstein described that the AMP job descriptions are still part of the City's job
classification plan but the City's electric utility has a separate bargaining unit. She also
described that there are job specifications that are specific to the electric utility and do not
cross over. There are efforts to make sure there is internal equity between bargaining
units City wide.
Member Nolan asked about the designation of the Executive Assistant - AMP eligible list
to the City's Executive Assistant vacancies. HR Director Bronstein explained that when
the City split with the electric utility, the City had one confidential management bargaining
unit. In about 2014, a new bargaining unit was created, the Electric Utility Professionals
of Alameda (EUPA), where there is an Executive Assistant classification as well as in the
Alameda Management and Confidential Employees Association (MCEA) bargaining unit.
Both have similar duties with slightly different salaries. Another example is the
Administrative Services Coordinator that are in both bargaining units. Now that the
specifications listed here are updated, there will be salary surveys along with other
bargaining units to make sure they are competitive.
Vice President Malloy asked for the justification for the change in title from Fire
Administrative Services Supervisor to Manager. HR Director Bronstein explained that the
duties performed are more aligned with management and this change would help with the
current recruitment process for this position.
HR Director Bronstein explained for the Support Services Manager specification update,
they worked with the current employee and felt their current job duties reflects more of a
manager level.
Member Barde asked if there are organizational charts that show where the positions fit.
HR Director Bronstein offered to bring a copy during the next meeting.
Vice President Malloy asked to describe the history for the Utility Geographic Information
Systems Analyst job specification. Senior HR Analyst Chris Low described that about",CivilServiceBoard/2018-10-03.pdf
CivilServiceBoard,2018-10-03,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting October 3, 2018
three and half years ago with the start of the smart meter program, it was recognized that
there was a need to create a new classification that worked with GIS and database. That
was the first time creating such a classification for the utility and also for the City. With the
progression of the Advanced Metering Infrastructure (AMI) and smart meters, there is
now a need to update and accurately describe the position. Member Nolan asked if there
is a similar position with the City. HR Director Bronstein answered that there are
discussions to create a City wide GIS administrator.
HR Director Bronstein said there is a possibility the Utility Information Technology
Manager job description may be revisited due to AMI and changes in the way work is
performed.
Vice President Malloy moved to accept the specifications listed on item 5-A-iv.
Motion was seconded by Member Barde, which was passed by a 4-0 vote.
6.
REGULAR AGENDA ITEMS
6-A. Activity Report - Period of June 1, 2018 through August 31, 2018
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
6/3/18
Recreation & Parks
Park Maintenance Worker II
6/18/18
AMP
Senior Utility Accountant
6/25/18
AMP
Utility Service Planner
(Electrical Distribution Technician)
7/9/18
Police
Police Officer
7/10/18
Community Development
Administrative Technician II
8/14/18
Finance
Accountant I
8/20/18
Public Works
Management Analyst
RECLASSIFICATION
DATE
DEPARTMENT
JOB CLASSIFICATION
7/8/18
Fire
Fire Information & Billing Specialist
(From Administrative Technician II)
VOLUNTARY DEMOTION
DATE
DEPARTMENT
JOB CLASSIFICATION
8/5/18
Public Works
Senior Construction Inspector
(From Construction Inspection & Survey
Supervisor)
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
6/5/18
Fire
Fire Apparatus Operator
7/1/18
Fire
Firefighter
8/16/18
Community Development
Supervising Building Inspector",CivilServiceBoard/2018-10-03.pdf
CivilServiceBoard,2018-10-03,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting October 3, 2018
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
6/18/18
AMP
Electrical Distribution Technician
6/19/18
Finance
Accountant I
6/19/18
Police
Police Officer
6/20/18
AMP
Energy Resources Analyst
6/25/18
Police
Police Officer
6/26/18
Fire
Firefighter
8/9/18
Public Works
Assistant Engineer
8/24/18
AMP
Compliance Superintendent
8/30/18
Public Works
Maintenance Worker II
6-B. Informational Report, July 16, 2018, Regarding the Designation of Eligible
List - Executive Assistant - AMP 2017-7003-01 for Executive Assistant Vacancies
Member Barde asked about the voluntary demotion under the activity report. HR
Director Bronstein explained that the employee decided after performing the work that
they preferred their old position and made the request to go back. She also explained
those listed under separations were voluntary.
7.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from the public.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Vice President Malloy asked when the Civil Service Rules will come back for review. HR
Director Bronstein answered that it will be provided to the Board in December, before the
January meeting so there is time for review.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The January meeting was confirmed for Wednesday, January 9, 2018 at 5:00 PM.
10. ADJOURNMENT
Meeting was adjourned at 5:20 p.m.
Respectfully submitted,
My
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2018-10-03.pdf
CivilServiceBoard,2019-01-09,1,"City of Alameda Page 1
Civil Service Board Minutes - DRAFT
Regular Meeting January 9, 2019
the
$
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, January 9, 2019
1.
CALL TO ORDER
The meeting was called to order at 5:04 p.m. by Vice President, Jan Brandt.
2.
ROLL CALL:
PRESENT: President Marguerite Malloy (arrived at 5:13), Vice President Jan Brandt,
Members John Nolan, Troy Hosmer, Human Resources Director and
Executive Secretary of the Civil Service Board, Nancy Bronstein
ABSENT:
Member Bob Barde
STAFF PRESENT: Robin Young, Senior Human Resources Analyst
Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Human Resources Analyst II
Steven Woo, Human Resources Analyst I
Nafisah Ali, Administrative Technician II
Michael Roush, City Attorney's Office
3.
MINUTES:
Member Nolan moved to accept the October 03, 2018 Minutes. Motion was seconded by
Member Hosmer which was passed by a 3-0 vote (President Malloy arrived after the vote).
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT OF EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR January 9, 2019.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(September 1, 2018 - November 30, 2018)
AMI System Administrator
10/18/2018
2018-7290-01
Assistant City Attorney II - Real Estate
09/10/2018
2018-1013-01",CivilServiceBoard/2019-01-09.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting January 9, 2019
Assistant Engineer
10/24/2018
2018-3120-01
Associate Civil Engineer
10/24/2018
2018-3140-01
Combination Building Inspector
10/16/2018
2018-3245-01
Energy Resources Analyst
09/24/2018
2018-7075-01
Fire Administrative Services Manager
10/17/2018
2018-4605-01
Fire Apparatus Operator
10/15/2018
2018-4505-01
Plan Check Engineer
10/01/2018
2018-3230-01
Planner III
11/06/2018
2018-6040-01
Police Technician (Abandoned Vehicle Technician)
11/06/2018
2018-4079-01
Senior Energy Resources Analyst
09/24/2018
2018-7073-01
Police Officer
Ali, Saif (Police Recruit who completed Academy)
10/02/2018
2017-4040-01
Aliyar, Arash
11/05/2018
2017-4057-02
Brussee, Jeffrey Steven
11/20/2018
2017-4057-02
Bustamante, Jason
11/20/2018
2017-4057-02
Cano, Daniel
10/22/2018
2017-4057-02
Carter, William Paige
11/20/2018
2017-4057-02
Cervantes, Francisco
10/22/2018
2017-4057-02
Coleman, Kyle
11/05/2018
2017-4057-02
Correia, Cody
09/11/2018
2017-4057-02
Dale, Nicholas Adrian
10/22/2018
2017-4040-01
Dun, Eric
10/08/2018
2017-4057-02
Eagan, Jonathan
11/05/2018
2017-4057-02
Eckenrode, Chelsea Patricia
10/22/2018
2017-4057-02
Fagans, Jr., Anthony
11/20/2018
2017-4057-02
Freytag, Ronald
10/08/2018
2017-4057-02
Gee, Randall
10/08/2018
2017-4057-02
Hoang, Phi David
11/05/2018
2017-4057-02
Khantigna, Frankie
10/08/2018
2017-4057-02
Kolnes, Kellie
09/10/2018
2017-4057-02
Lopez, Hector
10/22/2018
2017-4057-02
Macias, Christopher
10/15/2018
2017-4057-02
Maldonado, Francisco
10/08/2018
2017-4057-02
Marez, Daniel
10/22/2018
2017-4057-02
Ng, Jackson Chi-Sun
11/05/2018
2017-4057-02
Nguyen, Angel
10/22/2018
2017-4057-02
Ocreto, Cory
10/08/2018
2017-4057-02
O'Hare, Patrick
11/05/2018
2017-4040-01
Olmos Alvaro, Salvador
09/10/2018
2017-4057-02
Orozco, Nicholas
10/22/2018
2017-4057-02
Pfohl-Lang, Sandy David
11/05/2018
2017-4057-02
Phelps, Robert
11/05/2018
2017-4057-02
Rivera, David Roy
10/22/2018
2017-4057-02
Ross, Morgan
11/20/2018
2017-4057-02
Ruiz, Karina
10/22/2018
2017-4057-02
Ryder, Godson Kashan
11/20/2018
2017-4057-02
Savage, Jesse
10/22/2018
2017-4057-02
Shaw, Taylor
11/05/2018
2017-4057-02
Singh, Navpal
11/20/2018
2017-4057-02
Thach, Peter
10/08/2018
2017-4057-02
Van Valin, Brian
11/20/2018
2017-4057-02
Wynn, Christopher
10/22/2018
2017-4057-02",CivilServiceBoard/2019-01-09.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting January 9, 2019
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician II
03/22/2018
2017-1465-01
Assistant General Manager -
09/19/2017
2017-7056-01
Energy Resource planning
Office Assistant (Fleet Services Assistant)
03/14/2018
2018-1550-01
Permit Technician I
04/19/2018
2018-3000-01
Service Lineworker
04/27/2018
2018-7765-01
Senior Utility Accountant
03/14/2018
2018-7425-01
Traffic Signal Maintenance
04/17/2018
2018-2570-01
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Assistant Engineer
11/16/2017
2017-3120-01
Executive Assistant - AMP
11/08/2017
2017-7003-01
Fire Administrative Services Manager
10/17/2018
2018-4605-01
Fire/Building Code Compliance Officer
10/24/2017
2017-2077-01
Line Working Supervisor
09/18/2017
2017-7745-01
(Line Crew Foreperson)
Management Analyst
11/06/2017
2017-1420-01
Senior Transportation Coordinator
11/15/2017
2017-3147-01
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Account Manager
-
Senior Account Manager
New Classification Specifications:
-
None
Member Nolan moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii.
Motion was seconded by Member Hosmer, which was passed by a 3-0 vote
(President Malloy arrived after the vote).
Items under section 5-A-iv were pulled for further discussion. For both Account Manager
and Senior Account Manager specifications, Vice President Brandt asked if we are
accepting knowledge and abilities under employment standards through education and
experience or one or the other and how have we listed this on other class specifications.
Senior Analyst Young answered that there may be variations on other class
specifications, but it is meant to be listed without the ""and"" or ""or"" between education and
experience. Member Nolan asked if we can provide an organizational chart showing how
the Account and Senior Account Manger fit in the organization. Senior Analyst Netto
described that Alameda Municipal Power (AMP) has a Customer Service Division and
these two positions manage residential and medium to large commercial accounts. Under
this division are also Customer Service Representatives and Energy Analysts. Member
Noland asked the main distinction between the two positions. Senior Analyst Netto
answered that the Senior Account Manager is the lead and will handle more complex and",CivilServiceBoard/2019-01-09.pdf
CivilServiceBoard,2019-01-09,4,"City of Alameda Page 4
Civil Service Board Minutes - DRAFT
Regular Meeting January 9, 2019
larger commercial customer accounts. Member Nolan asked if the Account Manager is
here for two years, are they eligible for the Senior Account Manager position. Senior
Analyst Netto answered that currently only if there is a vacancy. HR Director Bronstein
added that right now there isn't enough work for two at the top level.
Member Nolan moved to approve Consent Calendar item 5-A-iv. Motion was
seconded by Member Hosmer, which was passed by a 3-0 vote (President Malloy
arrived after the vote).
5.
REGULAR AGENDA ITEMS:
5-A. Activity Report - Period of September 1, 2018 through November 30, 2018.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
09/04/18
Base Reuse
Executive Assistant
09/04/18
Recreation & Parks
Park Maintenance Foreperson
09/16/18
Police
Police Officer X 2
09/24/18
Public Works
Public Works Maintenance Foreperson
10/15/18
Finance
Intermediate Clerk
10/30/18
Police
Police Officer
10/30/18
Police
Public Safety Dispatcher
10/31/18
Base Reuse
Administrative Technician II
11/14/18
City Attorney's Office
Assistant City Attorney Il
ASSIGNED TO CIVIL SERVICE POSITION FROM COMMUNITY PARAMEDICINE
DATE
DEPARTMENT
JOB CLASSIFICATION
10/31/18
Fire
Division Chief
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/16/18
Police
Police Lieutenant
09/23/18
Police
Police Sergeant
11/26/18
Community Development
Planner III
JOB TITLE CHANGE
DATE
DEPARTMENT
JOB CLASSIFICATION
10/03/18
AMP
Procurement Analyst
Formerly
Buyer
10/03/18
AMP
Support Services Manager
Formerly
Support Services Supervisor
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/27/18
Police
Police Lieutenant
10/27/18
Police
Police Officer",CivilServiceBoard/2019-01-09.pdf
CivilServiceBoard,2019-01-09,5,"City of Alameda Page 5
Civil Service Board Minutes - DRAFT
Regular Meeting January 9, 2019
11/02/18
Fire
Division Chief
11/30/18
City Attorney's Office
City Attorney
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/04/18
Police
Police Officer
09/12/18
AMP
Journey Lineworker
09/12/18
AMP
System Operator Trainee
09/15/18
Base Reuse
Base Reuse & Transportation Planning
Director
09/27/18
Community Development
Combination Building Inspector
10/04/18
Finance
Account Clerk
10/04/18
Police
Police Officer
10/08/18
Fire
Firefighter
10/18/18
Fire
Fire Administrative Services Supervisor
11/06/18
AMP
Utility Energy Analyst
11/26/18
Fire
Fire Captain
Member Nolan moved to accept item 5A. Motion was seconded by Member Hosmer,
which was passed by a 3-0 vote (President Malloy arrived after the vote).
5-B. Informational Report, November 19, 2018, Regarding Acknowledgement to
Return to Civil Service Position:
-
Christopher Marks
Member Nolan moved to accept item 5B. Motion was seconded by Member Hosmer,
which was passed by a 3-0 vote (President Malloy arrived after the vote).
6.
GENERAL DISCUSSION OF CIVIL SERVICE RULES
Article II - It was agreed to define Laid Off if not defined anywhere else in the rules. It was
also agreed to define Executive Secretary.
Article II Section 4 - California State Military Reserve will replace California military.
Article II Section 13 - It was agreed to replace ""recruiting applicants"" to ""evaluating
applicants based on application, supplemental material, observation of performance,
interview, and tests of knowledge"".
Article Il Section 13(c) - HR Analyst Romeo noted that section (c) of this article was
supposed to be removed.
Article V Section 5 - Correction needed to ""materials"" to be ""material"".
President Malloy asked for continuous examinations, once an eligible list developed, does",CivilServiceBoard/2019-01-09.pdf
CivilServiceBoard,2019-01-09,6,"City of Alameda Page 6
Civil Service Board Minutes - DRAFT
Regular Meeting January 9, 2019
the ranking of those on the eligible list change as new applicants are reviewed. HR staff
answered that the names are merged and names can be referred again if already
interviewed but not hired.
President Malloy moved to accept the Civil Service Rules as amended based on the
recommended changes. Motion seconded by Vice President Brandt, which was
passed by a 4-0 vote.
7.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from the public.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Vice President Malloy suggested to separate action items verses informational items on
future Civil Service Agendas.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The April meeting was confirmed for Wednesday, April 3, 2019 at 5:00 PM.
10. ADJOURNMENT
Meeting was adjourned at 5:26 p.m.
Respectfully submitted,
MM
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2019-01-09.pdf
CivilServiceBoard,2019-04-03,1,"City of Alameda Page 1
Civil Service Board Minutes - DRAFT
Regular Meeting April 3, 2019
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, April 3, 2019
1.
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT:
President Marguerite Malloy, Members Bob Barde, John Nolan, Troy
Hosmer, Human Resources Director and Executive Secretary of the Civil
Service Board, Nancy Bronstein
ABSENT:
Vice President Jan Brandt
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Human Resources Analyst Il
Steven Woo, Human Resources Analyst
I
Nafisah Ali, Administrative Technician III
Michael Roush, City Attorney's Office
3.
MINUTES:
Member Nolan moved to accept the January 09, 2019 Minutes. Motion was seconded by
Member Hosmer which was passed by a 3-0 vote (Bob Barde abstained from vote).
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT OF EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR April 3, 2019.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(December 1, 2018 - February 28, 2019)
Accountant Il
01/15/2019
2018-1680-01",CivilServiceBoard/2019-04-03.pdf
CivilServiceBoard,2019-04-03,2,"City of Alameda Page 2
Civil Service Board Minutes - DRAFT
Regular Meeting April 3, 2019
Administrative Technician III - Promotional
01/09/2019
2018-1460-01
Division Chief - Promotional
12/18/2018
2018-4550-01
Fire Administrative Services Manager
01/31/2019
2018-4605-02
Information Technology Manager - Promotional
02/11/2019
2019-1684-01
Library Technician
02/13/2019
2018-3515-01
Maintenance Worker II - Promotional
01/24/2019
2019-2520-01
Procurement Analyst
02/21/2019
2019-7160-01
Safety Officer
01/16/2019
2018-7710-01
Senior Fire Code Compliance Officer
01/08/2019
2018-3247-01
System Operator
02/20/2019
2018-7760-01
Utility Energy Analyst (Utility Program Manager)
01/30/2019
2018-7630-01
Police Officer
Aliping, Bryan
12/18/2018
2017-4057-02
Baclagan, Rollie
02/12/2019
2017-4057-02
Balfour, Kristian Grant
02/12/2019
2017-4057-02
Beckelman, Travis Dean
01/29/2019
2017-4057-02
Bennett, Shaniqua
02/12/2019
2017-4057-02
Berggren, John Edward
12/03/2018
2017-4057-02
Bollong, Marissa Erin
02/25/2019
2017-4057-02
Borg, Damien
01/15/2019
2017-4057-02
Cabrera, Jakob
12/03/2018
2017-4057-02
Chew, Kasey
01/15/2019
2017-4057-02
Claiborne, Zachary Jacob
02/25/2019
2017-4057-02
Cordova, William
12/18/2018
2017-4057-02
Dangerfield, Brian
02/25/2019
2017-4057-02
Davis, Christopher
02/12/2019
2017-4057-02
De Andrade, Eduardo
02/26/2019
2017-4057-02
Dean, Taylor
01/29/2019
2017-4057-02
Elpedes, Theodore
01/15/2019
2017-4057-02
Finley, Dustin
01/15/2019
2017-4057-02
Finney, Daniel Klaus
12/03/2018
2017-4057-02
Garibaldi, Ross
12/03/2018
2017-4057-02
Garrison, Gregory Carl
01/29/2019
2017-4040-01
Guerra, Noel
02/25/2019
2017-4057-02
Gutierrez, David Antonio
02/25/2019
2017-4057-02
Hankton, Samuel Ramon
12/03/2018
2017-4057-02
Hunter, Kristopher Thomas
12/03/2018
2017-4040-01
Hurwitz, Marc
01/14/2019
2017-4040-01
Isquirdo, Dylan Luke
01/29/2019
2017-4057-02
Johnson, Kyle William
12/18/2018
2017-4057-02
Johnson, Rachael
01/15/2019
2017-4057-02
Jones, Lasalle
12/03/2018
2017-4057-02
Kadirzada, Edrees
01/29/2019
2017-4057-02
Lee, Daphne
02/25/2019
2017-4057-02
Lee, Jr., Gregory
01/29/2019
2017-4057-02
Lopez, Angelo Romano
02/25/2019
2017-4057-02
Luiz, Robert
02/12/2019
2017-4057-02
Martinez, Justin Rian
12/18/2018
2017-4057-02
McGinity, Eric
12/03/2018
2017-4057-02
Molina, Edwin Alonzo
12/03/2018
2017-4057-02
Nelson, Samuel
02/25/2019
2017-4057-02
Ortega, Juan Manuel
01/20/2019
2017-4057-02
Perez, Andrew Vincent
12/18/2018
2017-4057-02
Ratto, Steven
01/29/2019
2017-4057-02",CivilServiceBoard/2019-04-03.pdf
CivilServiceBoard,2019-04-03,3,"City of Alameda Page 3
Civil Service Board Minutes - DRAFT
Regular Meeting April 3, 2019
Rivera, Jerry
01/29/2019
2017-4040-01
Rodinsky, Christopher
12/18/2018
2017-4057-02
Shaghasi, Ahmed
12/18/2018
2017-4057-02
Singh, Hardip
01/15/2019
2017-4057-02
Taylor, LaDarius Akem
01/29/2019
2017-4057-02
Tinagero, Robert Ben
01/15/2019
2017-4057-02
Valdez, Eric
02/25/2019
2017-4057-02
Wilkinson, Chad
01/15/2019
2017-4057-02
Wynn, Yulia
12/18/2018
2017-4057-02
Yi, Jonathan
01/29/2019
2017-4040-01
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Apprentice Lineworker
01/17/2018
2017-7785-02
City Engineer
01/31/2018
2017-3180-01
Deputy City Clerk
06/27/2018
2018-1590-01
Firefighter (Paramedic)
08/23/2018
2018-4500-01
Gardener
06/28/2017
2017-21
Intermediate Clerk
07/25/2018
2018-1510-01
Management Analyst (Community Development 01/29/2018
2017-1420-02
Analyst)
Park Maintenance Foreperson
06/26/2018
2018-5230-01
Police Sergeant
08/02/2018
2018-4030-01
Public Safety Dispatcher
07/12/2018
2018-4074-01
Public Works Maintenance Foreperson
06/13/2018
2018-2555-01
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Apprentice Electrical Maintenance Technician
12/04/2017
2017-7790-02
Assistant City Attorney Il - Real Estate
09/10/2018
2018-1013-01
Assistant Engineer
10/24/2018
2018-3120-01
Associate Civil Engineer
10/24/2018
2018-3140-01
Information Technology Manager - Promotional 02/11/2019
2019-1684-01
Library Technician
12/18/2018
2017-3515-01
System Operator Trainee
02/09/2018
2017-7761-01
Senior Energy Resources Analyst
09/24/2018
2018-7073-01
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Combination Building Inspector to Combination Building Inspector II
New Classification Specifications:
-
Combination Building Inspector I
Human Resources Director Bronstein requested time to comment on the format of
continuous eligible lists, particularly regarding listing all the candidate names for police
recruitments and HR would prefer to show continuous lists without the names. With the
use of technology, the names on lists can now be tracked and aged off automatically.",CivilServiceBoard/2019-04-03.pdf
CivilServiceBoard,2019-04-03,4,"City of Alameda Page 4
Civil Service Board Minutes - DRAFT
Regular Meeting April 3, 2019
Member Barde asked why listing the names was uncomfortable. HR Director Bronstein
replied this report is public information and we want to provide privacy to candidates if
they are applying to many agencies. Member Nolan commented he thought it was strange
that only police names were listed, but no other recruitments. Member Barde asked how
public this info is. HR Director Bronstein responded that the information is posted on the
City's website. Analyst Romeo stated that there are other continuous eligible lists, such
as Combination Building Inspector, and job seekers might not want current employees to
know they are looking. HR Director Bronstein described the potential new reporting
method of removing names and possibly listing number of eligible candidates. Member
Troy asked why names fall off the police lists and Bronstein responded that six months
give us enough time to get them through the recruitment process and know if they will be
hired or not.
Member Nolan mentioned the good diversity of names on the police list. Member Barde
asked if we were getting good mix of diversity. President Malloy suggested it is not this
body's purview to determine diversity in hiring, rather that is the City's. HR Director
Bronstein indicated we could share the diversity report with CSB when prepared for Fire
and Police departments.
Member Hosmer moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-
iii. Motion was seconded by Member Nolan, which was passed by a 4-0 vote.
Items under section 4-A-iv were pulled for further discussion. President Malloy asked if
there was any distinction between the Combination Building Inspector I and Il specs. HR
Director Bronstein described the difference as a level I would require supervision.
President Malloy further asked if recruitments would be flexible. HR Director Bronstein
responded that the City does not currently use flexible staffing, but hopes to bring the
topic back to the Civil Service Board to request flexible staffing.
President Malloy moved to approve Consent Calendar item 4-A-iv. Motion was
seconded by Member Barde, which was passed by a 4-0 vote.
5.
REGULAR AGENDA ITEMS:
5-A. Activity Report - Period of December 1, 2018 through February 28, 2019.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
12/03/18
Police
Intermediate Clerk
12/10/18
AMP
AMI System Administrator
01/07/19
AMP
Senior Energy Resources Analyst
01/07/19
Community Development
Plan Check Engineer
01/14/19
AMP
Energy Resources Analyst
02/04/19
Public Works
Maintenance Worker
I
02/11/19
Police
Police Officer X 5
02/19/19
Fire
Firefighter SAFER X 6",CivilServiceBoard/2019-04-03.pdf
CivilServiceBoard,2019-04-03,5,"City of Alameda Page 5
Civil Service Board Minutes - DRAFT
Regular Meeting April 3, 2019
RECERT OF FORMER EMPLOYEE TO SAME POSITION
DATE
DEPARTMENT
JOB CLASSIFICATION
01/07/19
Community Development
Combination Building Inspector
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
01/06/19
Fire
Division Chief
01/07/19
AMP
Apprentice Lineworker
01/07/19
AMP
Service Lineworker
01/20/19
Human Resources
Administrative Technician III
02/04/19
AMP
Electrical Distribution Technician
02/04/19
Finance
Administrative Technician III
02/17/19
Public Works
Maintenance Worker Il X 2
LATERAL TRANSFER
DATE
DEPARTMENT
JOB CLASSIFICATION
01/07/19
AMP
Apprentice Lineworker
Formerly
Apprentice Electrical Maintenance Technician
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/22/18
Fire
Firefighter
12/22/18
Fire
Fire Captain
12/27/18
AMP
Senior Energy Resources Analyst
12/29/18
Fire
Firefighter
12/30/18
Library
Library Technician
01/08/19
Fire
Senior Fire Code Compliance Officer
01/14/19
Police
Police Officer
02/16/19
Finance
Administrative Technician III
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/15/18
Police
Police Officer
12/15/18
Public Works
Transportation Engineer
01/03/19
Finance
Financial Services Manager
01/24/19
Police
Police Officer
01/31/19
AMP
Apprentice Lineworker
01/31/19
AMP
Electrical Distribution Technician
01/31/19
City Manager's Office
Assistant City Manager
02/07/19
AMP
Energy Resources Analyst
5-B. Informational Report, January 03, 2019, Regarding Acknowledgement to
Return to Temporarily Vacate Civil Service Position:
-
Jeff DelBono",CivilServiceBoard/2019-04-03.pdf
CivilServiceBoard,2019-04-03,6,"City of Alameda Page 6
Civil Service Board Minutes - DRAFT
Regular Meeting April 3, 2019
January 14, 2019, Acknowledgement to Move to a Civil Service Position:
-
Daniel Dias
-
Timothy Elliot
-
Steven Menger
-
Ryan Palmer
-
Jacob Zinn
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
President Malloy asked if any Board Member had ethics training questions. Member
Barde asked if ethics training was necessary for this Board. Attorney Michael Roush
stated we can review the criteria to determine if the Board is required to engage in ethics
training.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Bronstein inquired if meeting Wednesday, July 3, 2019 at 5:00 PM would conflict with
vacation plans and it was determined that once summer plans had been settled we could
determine next date for Board meeting.
9.
ADJOURNMENT
Meeting was adjourned at 5:26 p.m.
Respectfully submitted,
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2019-04-03.pdf
CivilServiceBoard,2019-07-24,1,"City of Alameda Page 1
Civil Service Board Minutes - DRAFT
Regular Meeting July 24, 2019
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, July 24, 2019
1.
CALL TO ORDER
The meeting was called to order at 5:07 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT:
President Marguerite Malloy, Members Bob Barde, John Nolan, Human
Resources Director and Executive Secretary of the Civil Service Board,
Nancy Bronstein
ABSENT:
Donna Hom, Troy Hosmer
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Steven Woo, Human Resources Analyst Il
Nafisah Ali, Human Resources Analyst I
Chad Barr, Administrative Technician II
3.
MINUTES:
President Malloy moved to accept the April 03, 2019 Minutes. Motion was seconded by
Member Barde which was passed by a 3-0 vote.
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT OF EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR April 3, 2019.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(March 1, 2019 - May 31, 2019)
Account Clerk
03/06/2019
2018-1610-02
Account Manager
04/17/2019
2019-7616-01",CivilServiceBoard/2019-07-24.pdf
CivilServiceBoard,2019-07-24,2,"City of Alameda Page 2
Civil Service Board Minutes - DRAFT
Regular Meeting July 24, 2019
Administrative Management Analyst
05/13/2019
2019-1410-01
Administrative Technician Il
04/15/2019
2019-1465-01
Associate Civil Engineer
05/16/2019
2019-3140-01
Electrical Engineer - Promotional
03/04/2019
2019-7230-01
Financial Services Manager
04/08/2019
2018-1695-01
Fire Captain - Promotional
03/07/2019
2019-4520-01
Human Resources Analyst I - Promotional
05/29/2019
2019-1258-01
Human Resources Analyst Il - Promotional
05/30/2019
2019-1260-01
Investigation Divisions Office Assistant (Office
04/16/2019
2019-1550-01
Assistant)
Maintenance Worker II
04/15/2019
2019-2520-02
Permit Technician II - Promotional
05/28/2019
2019-3270-01
Permit Technician III - Promotional
04/23/2019
2019-3274-01
Police Lieutenant - Promotional
04/30/2019
2019-4020-01
Senior Account Manager
04/17/2019
2019-7617-01
Senior Building Code Compliance
03/21/2019
2019-3246-01
Officer - Promotional
Senior Human Resources Analyst
05/29/2019
2019-1265-01
-
Promotional
System Operator Trainee - Promotional
03/06/2019
2019-7761-01
4-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED EXAM NO.
Combination Building Inspector
10/16/2018
2018-3245-01
Police Officer - Academy Graduate
10/12/2017
2017-4040-01
Police Officer - Lateral
09/11/2017
2017-4040-02
Police Officer - Recruit
09/15/2017
2017-4057-01
Senior Fire Code Compliance Officer
01/08/2019
2018-3247-01
System Operator
02/20/2019
2018-7760-01
4-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Abandoned Vehicle Technician -
11/06/2018
2018-4079-01
(Police Technician)
Administrative Technician Il
03/22/2018
2017-1465-01
AMI System Administrator
10/18/2018
2018-7290-01
Energy Resources Analyst
09/24/2018
2018-7075-01
Fire Apparatus Operator - Promotional
10/15/2018
2018-4505-01
Maintenance Worker
I
10/19/2017
2017-2510-01
Management Analyst
05/10/2018
2018-1420-01
Permit Technician I
04/19/2018
2018-3000-01
Planner III - Promotional
11/06/2018
2018-6040-01
Senior Utility Accountant
03/14/2018
2018-7425-01
Service Lineworker
04/27/2018
2018-7765-01
Utility Service Planner -
05/22/2018
2018-7250-01
(Electrical Distribution Tech)
4-A-iv. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Accountant I
11/02/2017
2017-1677-01
Account Clerk
04/12/2018
2017-1610-01
Administrative Management Analyst
05/13/2019
2019-1410-01
Assistant General Manager - Energy Resource 09/19/2017
2017-7056-01
Planning",CivilServiceBoard/2019-07-24.pdf
CivilServiceBoard,2019-07-24,3,"City of Alameda Page 3
Civil Service Board Minutes - DRAFT
Regular Meeting July 24, 2019
Electrical Engineer - Promotional
03/04/2019
2019-7230-01
Firefighter
10/23/2017
2017-4500-01
Fleet Services Assistant (Office Assistant)
03/14/2018
2018-1550-01
Gardener
06/28/2017
2017-21
Park Maintenance Worker II
04/12/2018
2018-5261-01
Plan Check Engineer
10/01/2018
2018-3230-01
Senior Building Code Compliance
03/21/2019
2019-3246-01
Officer-Promotional
Traffic Signal Technician -
04/17/2018
2018-2570-01
(Traffic Signal Maintenance Technician)
4-A-v. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Redevelopment Manager to Base Reuse Manager
New Classification Specifications:
- None
President Malloy moved to approve Consent Calendar items 4-A-i, 4-A-ii, 4-A-iii,
and 4-A-v. Motion was seconded by Member Nolan, which was passed by a 3-0
vote.
5.
REGULAR AGENDA ITEMS:
5-A. Activity Report - Period of March 1, 2019 through May 31, 2019.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
03/18/19
Fire
Fire Administrative Services Manager
03/18/19
Library
Library Technician
03/18/19
Public Works
Maintenance Worker I
03/25/19
AMP
Procurement Analyst
03/25/19
Police
Police Technician
04/01/19
AMP
Safety Officer
04/02/19
Recreation & Parks
Gardener
04/08/19
AMP
Utility Energy Analyst
04/10/19
City Manager's Office
City Manager
04/16/19
Finance
Account Clerk
04/20/19
Finance
Account Clerk
05/13/19
Finance
Administrative Technician Il
05/13/19
City Attorney's Office
City Attorney
05/28/19
AMP
System Operator
05/28/19
Base Reuse
Office Assistant
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/17/19
Fire
Division Chief",CivilServiceBoard/2019-07-24.pdf
CivilServiceBoard,2019-07-24,4,"Office Assistant
03/28/19
IT
Information Technology Manager
03/30/19
Police
Police Lieutenant
04/20/19
Fire
Firefighter
05/02/19
AMP
Procurement Analyst
05/09/19
Library
Supervising Librarian
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/02/19
Police
Police Officer
03/06/19
Police
Police Officer
03/11/19
Fire
Firefighter
04/02/19
AMP
Customer Service Representative
04/11/19
Base Reuse
Administrative Technician Il
04/24/19
Public Works
Maintenance Worker Il
04/24/19
Recreation & Parks
Accounting Technician
05/09/19
AMP
Apprentice Lineworker
05/12/19
CDD
Administrative Technician Il
05/15/19
Public Works
Management Analyst
5-B. Informational Report, March 12, 2019, Regarding Acknowledgement to
Return to Civil Service Position:
-
Jeff Delbono
March 15th, 2019, Acknowledgement of Application to Temporarily Vacate Civil Service
Position:
-
James Colburn
March 31, 2019, Acknowledgement of Return to Civil Service Position:
- Brandon Baley
Regular Agenda Items accepted without questions.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from public.",CivilServiceBoard/2019-07-24.pdf
CivilServiceBoard,2019-07-24,5,"City of Alameda Page 5
Civil Service Board Minutes - DRAFT
Regular Meeting July 24, 2019
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Secretary Bronstein asked Board if they would like to invite Jan Brandt to the next meeting
to say thank you for her service and the Board had no objections.
President Malloy asked if Michael Roush had provided information on the need for ethics
training for Board members. Secretary Bronstein confirmed the members do not have to
do it in the future if they do not seek reimbursement for expenses related to the Civil
Service Board.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The October meeting was confirmed for Wednesday, October 2, 2019 at 5:00 PM.
9.
ADJOURNMENT
Meeting was adjourned at 5:12 p.m.
Respectfully submitted,
Nancy Bronstein, Human Resources Director
M
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2019-07-24.pdf
CivilServiceBoard,2019-10-02,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting October 2, 2019
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, October 2, 2019
1.
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT: President Marguerite Malloy, Members Bob Barde, Donna Hom, Troy
Hosmer, John Nolan
ABSENT:
Human Resources Director and Executive Secretary of the Civil Service
Board, Nancy Bronstein
STAFF PRESENT:
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Steven Woo, Human Resources Analyst Il
Chad Barr, Administrative Technician II
Yibin Shen, City Attorney
3.
ELECTION OF OFFICERS:
President Malloy nominated Troy Hosmer for Vice President. Seconded by Bob Barde.
Passed by vote of 4-0, with Troy Hosmer abstaining.
4.
CONSENT CALENDAR:
MINUTES OF THE CIVIL SERVICE BOARD MEETING OF JULY 24, 2019
4-A. SUMMARY REPORT OF EXAMINATION ELIGIBLE LISTS
AND
CLASSIFICATIONS FOR OCTOBER 2, 2019
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2019 - August 31, 2019)",CivilServiceBoard/2019-10-02.pdf
CivilServiceBoard,2019-10-02,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting October 2, 2019
Accounting Technician
06/11/2019
2019-1625-01
Accountant I
08/20/2019
2019-1677-01
Accountant II - Promotional
08/26/2019
2019-1680-01
Administrative Services Coordinator
07/01/2019
2019-1430-01
Assistant Planning, Building, & Transportation Director
07/16/2019
2019-1700-01
Building Code Compliance Officer
06/17/2019
2019-2077-01
Business Programmer Analyst (IT Systems Analyst)
08/08/2019
2019-1679-01
City Planner - Promotional
07/08/2019
2019-6090-01
Deputy City Attorney Il / Risk Manager
07/25/2019
2019-1017-01
Development Manager - Promotional
07/01/2019
2019-1713-01
Electrical Engineer
08/14/2019
2019-7230-02
Engineering Office Assistant - Promotional
07/17/2019
2019-1546-01
Financial Services Manager
08/29/2019
2019-1695-01
Firefighter (EMT & Paramedic)
07/29/2019
2019-4500-01
Library IT Systems Analyst (IT Systems Analyst)
07/10/2019
2019-1676-01
Program Specialist Il - Clean Water Program
07/09/2019
2019-1775-01
Senior Public Safety Dispatcher - Promotional
08/13/2019
2019-4071-01
Supervising Civil Engineer (Transportation)
07/09/2019
2019-3175-01
Supervising Librarian
06/10/2019
2019-3550-01
4-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED
EXAM NO.
Combination Building Inspector
10/16/2018
2018-3245-01
Police Officer - Academy Graduate
10/12/2017
2017-4040-01
Police Officer - Lateral
09/11/2017
2017-4040-02
Police Officer - Recruit
09/15/2017
2017-4057-01
Senior Fire Code Compliance Officer/Plar Checker
01/08/2019
2018-3247-01
(Fire Prevention)
System Operator
02/20/2019
2018-7760-01
4-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Community Development Analyst (Management
01/29/2018
2017-1420-01
Analyst)
Fire Administrative Services Manager
01/31/2019
2018-4605-02
Intermediate Clerk
07/25/2018
2018-1510-01
Library Technician
02/13/2019
2018-3515-02
Maintenance Worker Il - Promotional
01/24/2019
2019-2520-01
Park Maintenance Foreperson
06/26/2018
2018-5230-01
Police Sergeant
08/02/2018
2018-4030-01
Procurement Analyst
02/21/2019
2019-7160-01
Public Safety Dispatcher
07/12/2018
2018-4074-01
Safety Officer
01/16/2019
2018-7710-01
Utility Program Manager (Utility Energy Analyst)
01/30/2019
2018-7630-01
4-A-iv. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Accountant Il
01/15/2019
2018-1680-01
Administrative Technician III - Promotional
01/09/2019
2018-1460-01",CivilServiceBoard/2019-10-02.pdf
CivilServiceBoard,2019-10-02,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting October 2, 2019
Apprentice Lineworker
01/17/2018
2017-7785-02
Assistant Planning, Building, & Transportation Director
07/16/2019
2019-1700-01
City Engineer
01/31/2018
2017-3180-01
City Planner - Promotional
07/08/2019
2019-6090-01
Engineering Office Assistant - Promotional
07/17/2019
2019-1546-01
Deputy City Clerk
06/27/2018
2018-1590-01
Division Chief - Promotional
12/18/2018
2018-4550-01
Financial Service Manager
04/08/2019
2018-1695-01
Firefighter (Paramedic)
08/23/2018
2018-4500-01
Human Resources Analyst Il - Promotional
03/14/2018
2018-1550-01
Permit Technician Il - Promotional
05/28/2019
2019-3270-01
Permit Technician III - Promotional
04/23/2019
2019-3274-01
Public Works Maintenance Foreperson
06/13/2018
2018-2555-01
Senior Human Resources Analyst - Promotional
05/29/2019
2019-1265-01
Member Nolan moved to approve Consent Calendar items 4-A, 4-B, 4-B-i, 4-B-ii, 4-
B-iii, and 4-B-iv. Seconded by Vice President Hosmer, passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS:
5-A. Activity Report - Period of June 1, 2019 through August 31, 2019.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
06/09/19
Planning, Building, &
Permit Technician I
Transportation
06/17/19
AMP
Account Manager
06/24/19
AMP
Energy Resources Analyst
07/01/19
Police
Office Assistant
07/08/19
AMP
Electrical Engineering Aide
07/08/19
Recreation & Parks
Accounting Technician
07/15/19
Planning, Building, &
Combination Building Inspector II
Transportation
07/15/19
Public Works
Management Analyst
07/15/19
Public Works
Maintenance Worker Il
07/22/19
AMP
Energy Resources Analyst
07/22/19
Library
Supervising Librarian
07/22/19
Recreation & Parks
Gardener
08/05/19
Police
Police Officer
08/05/19
Public Works
Accounting Technician
08/05/19
Public Works
Associate Civil Engineer
08/05/19
Planning, Building, &
Fire/Building Code Compliance Officer
Transportation
08/19/19
Finance
Administrative Technician Il
08/26/19
Library
IT Systems Analyst
LATERAL TRANSFER",CivilServiceBoard/2019-10-02.pdf
CivilServiceBoard,2019-10-02,4,"Human Resources Analyst I
06/09/19
Human Resources
Human Resources Analyst Il
06/09/19
Human Resources
Senior Human Resources Analyst
06/10/19
Planning, Building, &
Permit Technician II
Transportation
07/08/19
Planning, Building, &
Administrative Services Coordinator
Transportation
07/22/19
Planning, Building, &
City Planner
Transportation
07/22/19
Community Development
Development Manager
08/05/19
Planning, Building, &
Assistant Planning, Building, & Transportation
Transportation
Director
08/04/19
Fire
Fire Apparatus Operator
08/04/19
Fire
Fire Captain
08/05/19
Public Works
Engineering Office Assistant
08/05/19
Public Works
Senior Clerk
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/03/19
AMP
Senior Energy Resources Analyst
07/20/19
Police
Police Officer
08/02/19
Fire
Division Chief
08/02/19
Fire
Fire Captain
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/05/19
Public Works
Program Specialist II
06/06/19
Human Resources
Senior Human Resources Analyst
06/25/19
Police
Intermediate Clerk
07/05/19
City Attorney
Risk Manager
07/12/19
AMP
Electrical Maintenance Technician
5-B. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Assistant City Attorney I
-
Assistant City Attorney Il
-
Deputy City Attorney I
-
Deputy City Attorney Il",CivilServiceBoard/2019-10-02.pdf
CivilServiceBoard,2019-10-02,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting October 2, 2019
-
Finance and Utility Billing Manager
-
Utility Billing Specialist
-
Utility Billing Technician
New Classification Specifications:
-
Assistant Planning, Building, & Transportation
Director
President Malloy asked if any separations could result in hearings and Analyst
Romeo responded that none were anticipated at that time.
Member Nolan moved to approve Regular Calendar Item 5-A and 5-B. Motion
seconded by Vice President Hosmer, passed by a 5-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from public. Member Barde asked if anyone from the public has attended
in the past. President Malloy and Analyst Romeo responded affirmatively that union
representatives, employees, and the general public have attended at various instances.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
President Malloy welcomed Member Hom to the board and thanked her for serving and
asked if Member Hom had any questions. Member Hom inquired if the classification
surveys for negotiations used other jurisdictions for comparison to remain competitive.
Analyst Netto responded that we compare internal and external examples and
misalignments were taken into account in revising specifications.
President Malloy provided a brief summary on consent calendar items and regular
calendar items and how the Board typically pulls an item for deeper consideration.
President Malloy asked if the new City Attorney, Yibin Shen, would like to introduce
himself and brief greetings occurred.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The January meeting was confirmed for Wednesday, January 15, 2020 at 5:00 PM.
9.
ADJOURNMENT
Meeting was adjourned by motion made by Member Nolan and seconded by President
Malloy at 5:10 p.m.",CivilServiceBoard/2019-10-02.pdf
CivilServiceBoard,2019-10-02,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting October 2, 2019
Respectfully submitted,
my not
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2019-10-02.pdf
CivilServiceBoard,2020-01-15,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting October 2, 2019
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, October 2, 2019
1.
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT: President Marguerite Malloy, Members Bob Barde, Donna Hom, Troy
Hosmer, John Nolan
ABSENT:
Human Resources Director and Executive Secretary of the Civil Service
Board, Nancy Bronstein
STAFF PRESENT:
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Steven Woo, Human Resources Analyst Il
Chad Barr, Administrative Technician II
Yibin Shen, City Attorney
3.
ELECTION OF OFFICERS:
President Malloy nominated Troy Hosmer for Vice President. Seconded by Bob Barde.
Passed by vote of 4-0, with Troy Hosmer abstaining.
4.
CONSENT CALENDAR:
MINUTES OF THE CIVIL SERVICE BOARD MEETING OF JULY 24, 2019
4-A. SUMMARY REPORT OF EXAMINATION ELIGIBLE LISTS
AND
CLASSIFICATIONS FOR OCTOBER 2, 2019
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2019 - August 31, 2019)",CivilServiceBoard/2020-01-15.pdf
CivilServiceBoard,2020-01-15,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting October 2, 2019
Accounting Technician
06/11/2019
2019-1625-01
Accountant I
08/20/2019
2019-1677-01
Accountant II - Promotional
08/26/2019
2019-1680-01
Administrative Services Coordinator
07/01/2019
2019-1430-01
Assistant Planning, Building, & Transportation Director
07/16/2019
2019-1700-01
Building Code Compliance Officer
06/17/2019
2019-2077-01
Business Programmer Analyst (IT Systems Analyst)
08/08/2019
2019-1679-01
City Planner - Promotional
07/08/2019
2019-6090-01
Deputy City Attorney Il / Risk Manager
07/25/2019
2019-1017-01
Development Manager - Promotional
07/01/2019
2019-1713-01
Electrical Engineer
08/14/2019
2019-7230-02
Engineering Office Assistant - Promotional
07/17/2019
2019-1546-01
Financial Services Manager
08/29/2019
2019-1695-01
Firefighter (EMT & Paramedic)
07/29/2019
2019-4500-01
Library IT Systems Analyst (IT Systems Analyst)
07/10/2019
2019-1676-01
Program Specialist Il - Clean Water Program
07/09/2019
2019-1775-01
Senior Public Safety Dispatcher - Promotional
08/13/2019
2019-4071-01
Supervising Civil Engineer (Transportation)
07/09/2019
2019-3175-01
Supervising Librarian
06/10/2019
2019-3550-01
4-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED
EXAM NO.
Combination Building Inspector
10/16/2018
2018-3245-01
Police Officer - Academy Graduate
10/12/2017
2017-4040-01
Police Officer - Lateral
09/11/2017
2017-4040-02
Police Officer - Recruit
09/15/2017
2017-4057-01
Senior Fire Code Compliance Officer/Plar Checker
01/08/2019
2018-3247-01
(Fire Prevention)
System Operator
02/20/2019
2018-7760-01
4-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Community Development Analyst (Management
01/29/2018
2017-1420-01
Analyst)
Fire Administrative Services Manager
01/31/2019
2018-4605-02
Intermediate Clerk
07/25/2018
2018-1510-01
Library Technician
02/13/2019
2018-3515-02
Maintenance Worker Il - Promotional
01/24/2019
2019-2520-01
Park Maintenance Foreperson
06/26/2018
2018-5230-01
Police Sergeant
08/02/2018
2018-4030-01
Procurement Analyst
02/21/2019
2019-7160-01
Public Safety Dispatcher
07/12/2018
2018-4074-01
Safety Officer
01/16/2019
2018-7710-01
Utility Program Manager (Utility Energy Analyst)
01/30/2019
2018-7630-01
4-A-iv. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Accountant Il
01/15/2019
2018-1680-01
Administrative Technician III - Promotional
01/09/2019
2018-1460-01",CivilServiceBoard/2020-01-15.pdf
CivilServiceBoard,2020-01-15,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting October 2, 2019
Apprentice Lineworker
01/17/2018
2017-7785-02
Assistant Planning, Building, & Transportation Director
07/16/2019
2019-1700-01
City Engineer
01/31/2018
2017-3180-01
City Planner - Promotional
07/08/2019
2019-6090-01
Engineering Office Assistant - Promotional
07/17/2019
2019-1546-01
Deputy City Clerk
06/27/2018
2018-1590-01
Division Chief - Promotional
12/18/2018
2018-4550-01
Financial Service Manager
04/08/2019
2018-1695-01
Firefighter (Paramedic)
08/23/2018
2018-4500-01
Human Resources Analyst Il - Promotional
03/14/2018
2018-1550-01
Permit Technician Il - Promotional
05/28/2019
2019-3270-01
Permit Technician III - Promotional
04/23/2019
2019-3274-01
Public Works Maintenance Foreperson
06/13/2018
2018-2555-01
Senior Human Resources Analyst - Promotional
05/29/2019
2019-1265-01
Member Nolan moved to approve Consent Calendar items 4-A, 4-B, 4-B-i, 4-B-ii, 4-
B-iii, and 4-B-iv. Seconded by Vice President Hosmer, passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS:
5-A. Activity Report - Period of June 1, 2019 through August 31, 2019.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
06/09/19
Planning, Building, &
Permit Technician I
Transportation
06/17/19
AMP
Account Manager
06/24/19
AMP
Energy Resources Analyst
07/01/19
Police
Office Assistant
07/08/19
AMP
Electrical Engineering Aide
07/08/19
Recreation & Parks
Accounting Technician
07/15/19
Planning, Building, &
Combination Building Inspector II
Transportation
07/15/19
Public Works
Management Analyst
07/15/19
Public Works
Maintenance Worker Il
07/22/19
AMP
Energy Resources Analyst
07/22/19
Library
Supervising Librarian
07/22/19
Recreation & Parks
Gardener
08/05/19
Police
Police Officer
08/05/19
Public Works
Accounting Technician
08/05/19
Public Works
Associate Civil Engineer
08/05/19
Planning, Building, &
Fire/Building Code Compliance Officer
Transportation
08/19/19
Finance
Administrative Technician Il
08/26/19
Library
IT Systems Analyst
LATERAL TRANSFER",CivilServiceBoard/2020-01-15.pdf
CivilServiceBoard,2020-01-15,4,"Human Resources Analyst I
06/09/19
Human Resources
Human Resources Analyst Il
06/09/19
Human Resources
Senior Human Resources Analyst
06/10/19
Planning, Building, &
Permit Technician II
Transportation
07/08/19
Planning, Building, &
Administrative Services Coordinator
Transportation
07/22/19
Planning, Building, &
City Planner
Transportation
07/22/19
Community Development
Development Manager
08/05/19
Planning, Building, &
Assistant Planning, Building, & Transportation
Transportation
Director
08/04/19
Fire
Fire Apparatus Operator
08/04/19
Fire
Fire Captain
08/05/19
Public Works
Engineering Office Assistant
08/05/19
Public Works
Senior Clerk
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/03/19
AMP
Senior Energy Resources Analyst
07/20/19
Police
Police Officer
08/02/19
Fire
Division Chief
08/02/19
Fire
Fire Captain
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/05/19
Public Works
Program Specialist II
06/06/19
Human Resources
Senior Human Resources Analyst
06/25/19
Police
Intermediate Clerk
07/05/19
City Attorney
Risk Manager
07/12/19
AMP
Electrical Maintenance Technician
5-B. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Assistant City Attorney I
-
Assistant City Attorney Il
-
Deputy City Attorney I
-
Deputy City Attorney Il",CivilServiceBoard/2020-01-15.pdf
CivilServiceBoard,2020-01-15,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting October 2, 2019
-
Finance and Utility Billing Manager
-
Utility Billing Specialist
-
Utility Billing Technician
New Classification Specifications:
-
Assistant Planning, Building, & Transportation
Director
President Malloy asked if any separations could result in hearings and Analyst
Romeo responded that none were anticipated at that time.
Member Nolan moved to approve Regular Calendar Item 5-A and 5-B. Motion
seconded by Vice President Hosmer, passed by a 5-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from public. Member Barde asked if anyone from the public has attended
in the past. President Malloy and Analyst Romeo responded affirmatively that union
representatives, employees, and the general public have attended at various instances.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
President Malloy welcomed Member Hom to the board and thanked her for serving and
asked if Member Hom had any questions. Member Hom inquired if the classification
surveys for negotiations used other jurisdictions for comparison to remain competitive.
Analyst Netto responded that we compare internal and external examples and
misalignments were taken into account in revising specifications.
President Malloy provided a brief summary on consent calendar items and regular
calendar items and how the Board typically pulls an item for deeper consideration.
President Malloy asked if the new City Attorney, Yibin Shen, would like to introduce
himself and brief greetings occurred.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The January meeting was confirmed for Wednesday, January 15, 2020 at 5:00 PM.
9.
ADJOURNMENT
Meeting was adjourned by motion made by Member Nolan and seconded by President
Malloy at 5:10 p.m.",CivilServiceBoard/2020-01-15.pdf
CivilServiceBoard,2020-01-15,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting October 2, 2019
Respectfully submitted,
my not
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2020-01-15.pdf
CivilServiceBoard,2020-07-01,1,"City of Alameda Page 1
Civil Service Board Minutes - DRAFT
Regular Meeting January 15, 2020
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, January 15, 2020
1.
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT: President Marguerite Malloy, Vice President Troy Hosmer, Members Bob
Barde, Donna Hom, Human Resources Director and Executive Secretary
of the Civil Service Board, Nancy Bronstein
ABSENT:
None
STAFF PRESENT:
Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Steven Woo, Human Resources Analyst Il
Nafisah Ali, Human Resources Analyst I
Chad Barr, Administrative Technician Il
Yibin Shen, City Attorney
3.
CONSENT CALENDAR:
MINUTES OF THE CIVIL SERVICE BOARD MEETING OF OCTOBER 2, 2019
3-A.
SUMMARY
REPORT
OF
EXAMINATION
ELIGIBLE
LISTS
AND
CLASSIFICATIONS FOR JANUARY 15, 2020
3-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(September 1, 2019 - November 30, 2019)
Account Manager
11/18/2019
2019-7616-02
Administrative Technician Il - Promotional
09/26/2019
2019-1465-02
Administrative Technician Il
10/28/2019
2019-1465-03
Apprentice Lineworker
10/02/2019
2019-7785-01",CivilServiceBoard/2020-07-01.pdf
CivilServiceBoard,2020-07-01,2,"City of Alameda Page 2
Civil Service Board Minutes - DRAFT
Regular Meeting January 15, 2020
Assistant City Attorney I
11/12/2019
2019-1013-01
Construction Inspection & Survey
10/31/2019
2019-3080-01
Supervisor - Promotional
Electrical Engineer
11/12/2019
2019-7230-01
Firefighter
11/23/2019
2019-4500-02
Information Technology Systems Analyst - Promotional 09/04/2019
2019-1676-02
Librarian
09/23/2019
2019-3530-01
Maintenance Worker II
11/05/2019
2019-2520-03
Management Analyst - Promotional
09/16/2019
2019-1420-01
Technology Services Coordinator (Public Safety
10/22/2019
2019-1670-01
Technology Services Coordinator)
Senior Account Manager
11/18/2019
2019-7617-02
Senior Management Analyst
10/03/2019
2019-1408-01
3-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED
EXAM NO.
Combination Building Inspector
10/16/2018
2018-3245-01
Electrical Maintenance Technician
11/12/2019
2019-7770-01
Police Officer - Academy Graduate
10/12/2017
2017-4040-01
Police Officer - Lateral
09/11/2017
2017-4040-02
Police Officer - Recruit
09/15/2017
2017-4057-01
Public Safety Dispatcher
10/17/2019
2019-4074-01
Senior Fire Code Compliance Officer/Plar Checker
01/08/2019
2018-3247-01
(Fire Prevention)
System Operator
02/20/2019
2018-7760-01
3-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Account Clerk
03/06/2019
2018-1610-02
AMI System Administrator
10/18/2018
2018-7290-01
Associate Civil Engineer
05/16/2019
2019-3140-01
Combination Building Inspector Il
05/15/2019
2019-3245-01
Electrical Engineering Aide
05/14/2019
2019-7270-01
Energy Resources Analyst
05/06/2019
2019-7075-01
Fire Captain - Promotional
03/07/2019
2019-4520-01
Office Assistant (Investigations Division Office
04/16/2019
2019-1550-01
Assistant)
Management Analyst
05/10/2018
2018-1420-01
Permit Technician I
04/19/2018
2018-3000-01
Planner III - Promotional
11/06/2018
2018-6040-01
Police Lieutenant - Promotional
04/30/2019
2019-4020-01
Police Technician (Abandoned Vehicle Technician)
11/06/2018
2018-4079-01
Service Lineworker
04/27/2018
2018-7765-01
System Operator Trainee - Promotional
03/06/2019
2019-7761-01
3-A-iv. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLEDIEXHAUSTED",CivilServiceBoard/2020-07-01.pdf
CivilServiceBoard,2020-07-01,3,"City of Alameda Page 3
Civil Service Board Minutes - DRAFT
Regular Meeting January 15, 2020
Account Manager
04/17/2019
2019-7616-01
Administrative Technician Il
03/22/2018
2017-1465-01
Administrative Technician Il
04/15/2019
2019-1465-01
Distribution Engineer (Electrical)
05/08/2019
2019-7260-01
Electrical Distribution Technician (Utility Service
05/22/2018
2018-7250-01
Planner)
Energy Resources Analyst
09/24/2018
2018-7075-01
Fire Apparatus Operator - Promotional
10/15/2018
2018-4505-01
Human Resources Analyst I - Promotional
05/29/2019
2019-1258-01
Information Technology Systems Analyst - Promotional 09/04/2019
2019-1676-02
Maintenance Worker I
10/19/2017
2017-2510-01
Maintenance Worker Il
04/15/2019
2019-2520-02
Management Analyst - Promotional
09/16/2019
2019-1420-01
Senior Account Manager
04/17/2019
2019-7617-01
Senior Energy Resources Analyst
05/06/2019
2019-7073-01
Senior Utility Accountant
03/14/2018
2018-7425-01
Vice President Hosmer moved to approve October 2, 2019 CSB minutes. Seconded
by Member Hom, passed by a 4-0 vote.
President Malloy moved to approve Consent Calendar items x-A, x-B, x-B-i, x-B-ii,
x-B-iii, and x-B-iv. Seconded by Vice President Hosmer, passed by a 4-0 vote.
4.
REGULAR AGENDA ITEMS:
4-A. Activity Report - Period of September 1, 2019 through November 30, 2019.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
09/03/19
Police
Intermediate Clerk
09/04/19
City Attorney
Deputy City Attorney Il
09/09/19
IT
Information Technology Systems Analyst
09/30/19
Finance
Financial Services Manager
10/14/19
Library
Librarian
10/14/19
Public Works
Program Specialist Il - Clean Water Program
10/28/19
Public Works
Senior Engineer
10/28/19
Public Works
Supervising Civil Engineer
11/12/19
AMP
Procurement Analyst
11/18/19
Firefighter
Firefighter X 12
11/18/19
Police
Police Officer X 3
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/29/19
Finance
Accountant Il
10/13/19
Police
Administrative Technician Il
10/13/19
IT
Information Technology Systems Analyst
10/27/19
Police
Police Lieutenant",CivilServiceBoard/2020-07-01.pdf
CivilServiceBoard,2020-07-01,4,"Police
Telephone Operator - Receptionist
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/28/19
AMP
Line Superintendent
10/03/19
AMP
Procurement Analyst
06/25/19
Police
Intermediate Clerk
07/05/19
City Attorney
Risk Manager
07/12/19
AMP
Electrical Maintenance Technician
10/31/19
Police
Police Officer
11/18/19
Library
Librarian
4-B. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Administrative Management Analyst
-
Administrative Technician III
-
Information Technology Systems Analyst
-
Management Analyst
-
Senior Management Analyst
-
Technology Services Coordinator
-
New Classification Specifications:
-
Lead Parking Technician
-
Parking Technician
-
Recreation Assistant
President Malloy asked if any separations could result in hearings and HR Director
Bronstein responded that none were anticipated at that time.
Member Hom asked why the references to municipal experience in specifications
were removed and HR Director Bronstein replied that municipal experience was
not necessary to be effective in the job and this could attract applicants without
municipal experience.",CivilServiceBoard/2020-07-01.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting January 15, 2020
President Malloy asked about the number of parking technician vacancies, the
current classification handling parking enforcement, and if those duties will remain
with current classifications. HR Director Bronstein answered there would be one
parking technician and one lead parking technician to provide direction that
currently comes from a police sergeant. Part time employees currently handle
parking enforcement and after the full time position is filled, the part time
employees will continue as the parking technicians will handle a broader range of
functions and the part time positions will continue with parking enforcement.
Member Barde asked if there is a concern that not enough tickets are being written
and HR Director Bronstein responded we are working toward better enforcement.
Analyst Low added that the position would help early morning street sweeping.
President Malloy asked if the duty to testify in court on City's behalf would be a
large part of their time which would not be spent writing tickets and HR Director
Bronstein indicated they did not anticipate court testimony to be a large part of
their time but wanted that listed as a possible duty.
President Malloy wondered if the recreation department had a need for the
recreation assistant position before the parade's current disposition of not having
volunteers for planning and does HR have documentation of that need. HR Director
Bronstein affirmatively answered there was documentation and explained the
recreation department's director previously could not justify the need, but now this
presented an opportunity to create an entry level position that would handle the
parade as well as numerous other recreational activities and that the city council
agreed there was a need for the position.
Member Barde asked if the parade has a budget and how much of this position if
part of that budget. HR Director Bronstein responded the City Council approved a
budget and this position as well as the recreation manager are part of that. Other
alternatives were looked as well, but this was decided as best way to support
parade.
Member Hom asked if HR performed a survey of job description and salary. HR
Director Bronstein replied yes, HR used internal alignment and salary surveys to
determine salary range.
Analyst Woo commented on the increased security concerns for the parade and
how it became labor intensive for the volunteers.
President Malloy moved to approve Regular Calendar Item 4-A and 4-B. Motion
seconded by Member Hom, passed by a 4-0 vote.
6.
ORAL COMMUNICATIONS NON-AGENDA (PUBLIC COMMENT)",CivilServiceBoard/2020-07-01.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting January 15, 2020
Mr. Singh, a citizen, inquired about starting wellness program for police officers and
President Malloy offered an introduction to HR Director Bronstein to exchange contact
information with citizen after the meeting.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
President Malloy wondered if HR could present several bundles of info: (1) what kind of
training, best practice, is given for EEOC, sexual harassment, ethics, bias, implicit bias
for line staff, supervisory staff, and managers. (2) And how we train managers to navigate
civil service process. (3) Then later, another presentation about what HR does and what
HR does for items to get to the CSB.
Member Hom inquired about why org charts are included and HR Director indicated it
was to give context to how positions fit into the organization.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The January meeting was confirmed for Wednesday, April 1, 2020 at 5:00 PM.
9.
ADJOURNMENT
Meeting was adjourned by motion made by Member Hom and seconded by Member
Barde at 5:22 p.m.
Respectfully submitted,
me
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2020-07-01.pdf
CivilServiceBoard,2020-10-07,1,"City of Alameda Page 1
Civil Service Board Minutes - DRAFT
Regular Meeting July 1, 2020
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, July 1, 2020
1.
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT: President Marguerite Malloy, Vice President Troy Hosmer, Members Bob
Barde, Donna Hom, Human Resources Director and Executive Secretary
of the Civil Service Board, Nancy Bronstein
ABSENT:
None
STAFF PRESENT:
Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Steven Woo, Human Resources Analyst Il
Nafisah Ali, Human Resources Analyst I
Chad Barr, Administrative Technician Il
3.
CONSENT CALENDAR:
MINUTES OF THE CIVIL SERVICE BOARD MEETING OF JANUARY 15, 2020
Member Barde asked about his prior comments regarding hiring diversity missing
from minutes. Discussion determined Board would table acceptance of minutes
and Technician Barr would review minutes for confirmation of statement by
member Barde.
President Malloy moved to table minutes. Seconded by Vice President Hosmer,
passed by a 4-0 roll call vote.
Vice President Hosmer asked if there were public comments from other attendees
and we noted Alan Cohen and other public attendees were viewing the meeting and",CivilServiceBoard/2020-10-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting July 1, 2020
could make comments during the public communications portion of the agenda.
3-A. SUMMARY REPORT OF EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR APRIL 1, 2020
3-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(December 1, 2019 - February 29, 2020)
Account Clerk
02/11/2020
2019-1610-01
Fire Apparatus Operator - Promotional
02/26/2020
2019-4505-01
Librarian
01/15/2020
2019-3530-02
Paralegal
02/06/2020
2019-1570-01
Telephone Operator-Receptionist (Police Department
12/09/2019
2019-1500-01
Receptionist)
Program Specialist II
02/18/2020
2020-1775-01
Public Works Maintenance Foreperson
02/20/2020
2020-2555-01
Senior Combination Building Inspector - Promotional
12/03/2020
2019-3242-01
Substation and Meter Supervisor
03/18/2020
2020-7750-01
3-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED
EXAM NO.
Police Officer - Academy Graduate
10/12/2017
2017-4040-01
Police Officer - Lateral
09/11/2017
2017-4040-02
Police Officer - Recruit
09/15/2017
2017-4057-01
Public Safety Dispatcher
10/17/2019
2019-4074-01
Senior Fire Code Compliance Officer/Plar Checker
01/08/2019
2018-3247-01
(Fire Prevention)
3-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Accountant I
08/20/2019
2019-1677-01
Accountant Il - Promotional
08/26/2019
2019-1680-01
Accounting Technician
06/11/2019
2019-1625-01
Administrative Service Coordinator
07/01/2019
2019-1430-01
Building Code Compliance Officer
06/17/2019
2019-2077-01
Deputy City Attorney II / Risk Manager
07/25/2019
2019-1017-01
Development Manager - Promotional
07/01/2019
2019-1713-01
Firefighter (EMT & Paramedic)
07/29/2019
2019-4500-01
Library IT Systems Analyst (IT Systems Analyst)
07/10/2019
2019-1676-01
Procurement Analyst
02/21/2019
2019-7160-01
Program Specialist Il - Clean Water Program
07/09/2019
2019-1775-01
Senior Public Safety Dispatcher - Promotional
08/13/2019
2019-4071-01
Supervising Civil Engineer (Transportation)
07/09/2019
2019-3175-01
Supervising Librarian
06/10/2019
2019-3550-01",CivilServiceBoard/2020-10-07.pdf
CivilServiceBoard,2020-10-07,3,"City of Alameda Page 3
Civil Service Board Minutes - DRAFT
Regular Meeting July 1, 2020
3-A-iv. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLEDIEXHAUSTED
Combination Building Inspector
10/16/2018
2018-3245-01
Electrical Engineer
08/14/2019
2019-7230-02
Electrical Maintenance Technician
11/12/2019
2019-7770-01
Financial Services Manager
08/28/2019
2019-1695-01
Library Technician
02/13/2019
2018-3515-02
Senior Combination Building Inspector - Promotional
12/03/2020
2019-3242-01
System Operator
02/20/2019
2018-7760-01
3-B.
SUMMARY
REPORT
OF
EXAMINATION
ELIGIBLE
LISTS
AND
CLASSIFICATIONS FOR JULY 1, 2020
3-B-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(March 1, 2020 - May 31, 2020)
Gardener
03/10/2020
2020-7120-01
Police Captain - Promotional
03/31/2020
2020-4010-001
Police Sergeant
04/22/2020
2020-4030-01
Recreation Assistant
03/20/2020
2020-5114-01
Substation & Meter Supervisor
03/18/2020
2020-7750-01
3-B-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED EXAM NO.
Police Officer - Academy Graduate
10/12/2017
2017-4040-01
Police Officer - Lateral
09/11/2017
2017-4040-02
Police Officer - Recruit
09/15/2017
2017-4057-01
Public Safety Dispatcher
10/17/2019
2019-4074-01
Senior Fire Code Compliance Officer/Plar Checker
01/08/2019
2018-3247-01
(Fire Prevention)
3-B-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician II - Promotional
09/26/2019
2019-1465-02
Administrative Technician II
10/28/2019
2019-1465-03
Apprentice Lineworker
10/02/2019
2019-7785-01
Assistant City Attorney I
11/12/2019
2019-1013-01
Associate Civil Engineer
05/16/2019
2019-3140-01
Combination Building Inspector Il
05/15/2019
2019-3245-01
Electrical Engineer
11/12/2019
2019-7230-01
Energy Resources Analyst
05/06/2019
2019-7075-01
Fire Captain - Promotional
03/07/2019
2019-4520-01
Firefighter
11/23/2019
2019-4500-02
Office Assistant (Investigations Division Office
04/16/2019
2019-1550-01
Assistant)
Planner III - Promotional
11/06/2018
2018-6040-01
Police Technician (Abandoned Vehicle Technician)
11/06/2018
2018-4079-01
System Operator Trainee - Promotional
03/06/2019
2019-7761-01",CivilServiceBoard/2020-10-07.pdf
CivilServiceBoard,2020-10-07,4,"05/10/2018
2018-1420-01
Permit Technician I
04/19/2018
2018-3000-01
Police Lieutenant - Promotional
04/30/2019
2019-4020-01
Public Works Maintenance Foreperson
02/20/2020
2020-2555-01
Service Lineworker
04/27/2018
2018-7765-01
4.
REGULAR AGENDA ITEMS:
4-A-i. Activity Report - Period of December 1, 2019 through February 29, 2020.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
12/02/19
Finance
Accountant I
12/09/19
Finance
Senior Management Analyst
12/16/19
AMP
Electrical Engineer
12/23/19
AMP
Electrical Maintenance Technician
01/06/20
City Attorney
Deputy City Attorney Il
01/14/20
Public Works
Maintenance Worker Il
01/21/20
Police
Telephone Operator-Receptionist
01/27/20
Planning, Building, &
Combination Building Inspector
Transportation
02/10/20
AMP
Apprentice Lineworker X 3
02/10/20
AMP
Senior Account Manager
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/23/19
Planning, Building &
Senior Combination Building Inspector X 2
Transportation
01/04/20
Fire
Fire Captain
02/02/20
Police
Police Sergeant
02/16/20
Police
Senior Public Safety Dispatcher",CivilServiceBoard/2020-10-07.pdf
CivilServiceBoard,2020-10-07,5,"City of Alameda Page 5
Civil Service Board Minutes - DRAFT
Regular Meeting July 1, 2020
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/01/19
Planning, Building &
Supervising Building Inspector
Transportation
12/02/19
AMP
Senior Account Manager
12/19/19
Fire
Fire Captain
12/19/19
Fire
Firefighter
02/07/20
Recreation & Parks
Park Maintenance Worker
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/02/19
Fire
Firefighter
12/16/19
Fire
Firefighter
12/30/19
Police
Police Officer
01/10/20
AMP
Substation & Meter Supervisor
02/06/20
Planning, Building &
Planner Il
Transportation
02/20/20
Fire
Firefighter
02/21/20
Public Works
Program Specialist Il
4-A-ii. Activity Report - Period of March 1, 2020 through May 31, 2020.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
03/02/20
Library
Librarian
03/02/20
Police
Public Safety Dispatcher X 2
03/09/20
City Attorney
Paralegal
03/09/20
Finance
Account Clerk
03/23/20
IT
Technology Services Coordinator
03/30/20
Fire
Firefighter X 10
03/30/20
Police
Police Officer
04/13/20
Finance
Accountant I
04/27/20
AMP
Substation and Meter Supervisor
05/11/20
Public Works
Program Specialist Il
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/29/20
Fire
Fire Apparatus Operator X 2
04/27/20
Planning, Building, &
Planner III
Transportation
05/03/20
Police
Police Sergeant
05/10/20
Police
Police Lieutenant
05/10/20
Police
Police Captain
RETIREMENTS",CivilServiceBoard/2020-10-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting July 1, 2020
DATE
DEPARTMENT
JOB CLASSIFICATION
04/13/19
Police
Public Safety Dispatcher (Back dated)
03/06/20
AMP
Media Coordinator
05/01/20
Police
Police Captain
05/25/20
Police
Police Lieutenant
05/31/20
Police
Police Lieutenant
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
03/09/20
AMP
Facilities Maintenance Worker
03/12/20
Planning, Building, &
Combination Building Inspector Il
Transportation
03/13/20
Finance
Finance Director
03/19/20
Finance
Accountant I
03/21/20
Police
Police Officer
03/26/20
Recreation & Park
Recreation Services Specialist
04/16/20
Fire
Firefighter X 2
04/18/20
Police
Public Safety Dispatcher
04/26/20
Fire
Firefighter
04/29/20
Police
Police Officer
05/14/20
Fire
Firefighter
05/22/20
Public Works
Fleet Mechanic
05/23/20
Police
Public Safety Dispatcher
4-B. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Electrical Equipment Superintendent
-
Line Superintendent
New Classification Specifications:
-
Paralegal/Investigator
-
Police Records Specialist
-
Sustainability and Resilience Manager
President Malloy thanked the staff for attention to detail on classification
descriptions.
President Malloy moved to approve existing classes. Seconded by Vice President
Hosmer, passed by a 4-0 roll call vote.
President Malloy inquired about the details in the background and timing on the
classification of Paralegal/Investigator in relation to the new prosecution unit. HR
Director Bronstein explained staff realized the duties were different and thus this",CivilServiceBoard/2020-10-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting July 1, 2020
classification was developed. President Malloy asked if any other new class would
be expected and HR Director Bronstein stated none were expected.
Member Barde moved to approve new classification. Seconded by President
Malloy, passed by a 4-0 roll call vote.
Member Barde asked why some informational memos regarding additional
firefighter pay stated a 4% increase and others a 12.5% increase. HR Director
Bronstein replied the difference is due to different levels of paramedic skill, as
stipulated in negotiations.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from public.
6.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Analyst Romeo presented information on training managers to navigate the civil service
process. President Malloy asked if a handout or guide for managers existed. Analyst
Romeo replied there was not, but staff go over these individually with managers as
necessary. President Malloy ask how often the role of the supervisor training is done and
Analyst Romeo stated twice a year, but not this year due to the pandemic.
Analyst Woo presented info on sexual harassment, discrimination, and bias training.
Member Barde asked if the training is effective. HR Director Bronstein responded that the
City does not have a lot of individual complaints and if measured by number of
investigations, that is low.
President Malloy stated she believed that internalizing the training helps the City work to
be compliant and if the City does not have many complaints it would thus have fewer
investigations and other forms of resolution that impact finance and morale. Member
Hom said that is good to hear.
President Malloy reasoned this was the time to think about how to address, legally and
within confines of subject, the diversity of work force applicants and how to broaden the
City's approach to diversity and asked that HR Director Bronstein reach out to Member
Barde.
HR Director Bronstein stated she believed she understands what Member Barde is
requesting and will reach out to him after the meeting.
Vice President Hosmer asked about the recreation assistant recruitment in relation to the
cancelled parade. Analyst Woo stated the department used it to underfill a higher level
position vacated due to employee separation.",CivilServiceBoard/2020-10-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting July 1, 2020
7.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The October meeting was confirmed for Wednesday, October 7, 2020 at 5:00 PM.
8.
ADJOURNMENT
Meeting was adjourned at 5:51 p.m.
Respectfully submitted,
me
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2020-10-07.pdf
CivilServiceBoard,2021-01-06,1,"City of Alameda Page 1
Civil Service Board Minutes - DRAFT
Regular Meeting October 7, 2020
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, October 7, 2020
1.
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT: President Marguerite Malloy, Vice President Troy Hosmer, Members Bob
Barde, Donna Hom, Human Resources Director and Executive Secretary
of the Civil Service Board, Nancy Bronstein
ABSENT:
None
STAFF PRESENT:
Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Steven Woo, Human Resources Analyst Il
Nafisah Ali, Human Resources Analyst I
Chad Barr, Administrative Technician Il
Alan Cohen, Assistant City Attorney Il
3.
CONSENT CALENDAR:
MINUTES OF THE CIVIL SERVICE BOARD MEETING OF OCTOBER 7, 2020
HR Director Bronstein noted the minutes incorrectly listed the October minutes for
approval but the correct minutes for January were attached. HR Director
addressed Member Barde's question from the previous meeting about missing
comments [NB1] regarding recruitment diversity and similar comments were found
in April 3, 2019 minutes, but comments may have been after meeting ended.
President Malloy moved to accept consent calendar. Seconded by Vice President
Hosmer, passed by a 4-0 roll call vote.",CivilServiceBoard/2021-01-06.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting October 7, 2020
4.
REGULAR AGENDA ITEMS:
4-A. SUMMARY REPORT OF EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR OCTOBER 7, 2020
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2020 - August 31, 2020)
Accountant I
07/21/2020
2020-1677-01
Accountant Il (Limited Term)
07/21/2020
2020-1680-01
Community Development Program Manager
07/09/2020
2020-1720-01
Computer Services Technician - AMP
08/30/2020
2020-7340-01
Division Chief - Promotional
07/17/2020
2020-4550-01
Firefighter - Lateral EMT & Paramedic
07/27/2020
2020-4500-01
Senior Electrical Engineer - Promotional
07/07/2020
2020-7210-01
Senior Engineer - Promotional
07/23/2020
2020-3150-01
Supervising Building Inspector - Promotional
06/09/2020
2020-3215-01
Planner I
07/01/2020
2020-6020-01
Planner Il
07/01/2020
2020-6030-01
Planner III
07/01/2020
2020-6040-01
Public Works Maintenance Foreperson
06/03/2020
2020-2555-02
4-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED
EXAM NO.
Police Officer - Academy Graduate
10/12/2017
2017-4040-01
Police Officer - Lateral
09/11/2017
2017-4040-02
Police Officer - Recruit
09/15/2017
2017-4057-01
Public Safety Dispatcher
10/17/2019
2018-4074-01
4-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Account Clerk
02/11/2020
2019-1610-01
Accounting Technician
06/11/2029
2019-1625-01
Building Code Compliance Officer
06/17/2019
2019-2077-01
Fire Apparatus Operator - Promotional
02/26/2020
2019-4505-01
IT Systems Analyst (Library IT Systems Analyst)
07/10/2019
2019-1676-01
IT Systems Analyst (Business Programmer Analyst)
08/08/2019
2019-1679-01
Librarian
01/15/2020
2019-3530-02
Paralegal
02/06/2020
2019-1570-01
Program Specialist Il (Clean Water)
07/09/2019
2019-1775-01
Program Specialist Il (Integrated Waste)
02/18/2020
2020-1775-01
Business Programmer Analyst
08/08/2019
2019-1679-01
Supervising Civil Engineer (Transportation)
07/09.2019
2019-3175-01
Telephone Operator-Receptionist (Police Department
12/09/2019
2019-1500-01
Receptionist)",CivilServiceBoard/2021-01-06.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting October 7, 2020
4-A-iv. ELIGIBLE LIST EXPIREDI
DATE ESTABLISHED
EXAM NO.
 ANCELLEDIEXHAUSTED
Accountant I
08/20/2019
2019-1677-01
Accountant Il - Promotional
08/26/2019
2019-1680-01
Administrative Services Coordinator - Promotional
07/01/2019
2019-1430-01
Deputy City Attorney Il (Risk Manager)
07/25/2019
2019-1017-01
Development Manager - Promotional
07/01/2019
2019-1713-01
Firefighter (EMT & Paramedic)
07/29/2019
2019-4500-01
Intermediate Clerk
07/25/2018
2018-1510-01
Park Maintenance Foreperson
06/26/2018
2018-5230-01
Procurement Analyst
02/21/2019
2019-7160-01
Safety Officer
01/16/2019
2108-7710-01
Senior Engineer - Promotional
07/23/2020
2020-3150-01
Senior Public Safety Dispatcher - Promotional
08/13/2019
2019-4071-01
Supervising Librarian
06/10/2019
2019-3550-01
Utility Program Manager (Utility Energy Analyst)
01/30/2019
2018-7630-01
4-B. Activity Report - Period of June 1, 2020 through August 31, 2020.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
06/08/20
Recreation & Park
Recreation Assistant
06/29/20
Recreation & Park
Gardener
08/10/20
Community Development
Community Development Program Manager
08/13/20
Recreation & Park
Accounting Technician
08/31/20
Planning, Building, &
Permit Technician II
Transportation
08/31/20
Public Works
Fleet Mechanic
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
07/06/20
Community Development
Development Manager
07/20/20
Planning, Building, &
Supervising Building Inspector
Transportation
07/26/20
Police
Police Captain
08/02/20
AMP
Senior Electrical Engineer
08/16/20
Fire
Division Chief
08/16/20
Fire
Fire Apparatus Operator
08/16/20
Fire
Fire Captain
08/17/20
Planning, Building, &
Planner I
Transportation
08/17/20
Public Works
Senior Engineer",CivilServiceBoard/2021-01-06.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting October 7, 2020
08/17/20
Public Works
Supervising Civil Engineer
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
07/18/20
Fire
Firefighter
07/22/20
Fire
Firefighter
07/23/20
Police
Police Captain
07/31/20
Fire
Fire Apparatus Operator
08/04/20
Recreation & Park
Park Maintenance Supervisor
08/07/20
Police
Police Officer
08/28/20
Police
Chief of Police
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/10/20
AMP
Energy Resources Analyst
06/19/20
Recreation & Park
Accounting Technician
06/22/20
Police
Police Officer
07/10/20
Public Works
Public Works Director
07/16/20
AMP
Utility Energy Analyst
08/07/20
Public Works
Public Works Superintendent
4-C. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Computer Services Technician - AMP
Member Barde asked where on the AMP organizational chart is the position
dedicated to cyber security. Analyst Low responded security is a responsibility for
all members of Info Technology. He indicated this position is responsible for
assisting AMP employees with day to day technical issues, best practices, and
cyber security. AMP also coordinates with the City's IT department to standardize
training. Member Barde stated this seems like a junior position that would not lead
the effort to protect against network intrusion. Analyst Low stated security was a
team effort and started with the Utility IT Manger position who sets standards for
maintaining the various systems and much of the work is a team effort. When it
comes to end users taking security seriously, it is this computer services
technician that handles that. HR Director Bronstein stated this position will get
direction from the IT manager at AMP. Vice President Hosmer asked if AMP was
on the City network and Analyst Low stated AMP has its own system. HR Director",CivilServiceBoard/2021-01-06.pdf
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Regular Meeting October 7, 2020
Bronstein explained AMP was the only department with Its own IT department.
AMP and City IT work together on security.
President Malloy asked if the language in the classification lead to Member Barde's
question about cyber security and Member Barde affirmed that in absence of
seeing cyber security responsibly on organizational chart, yes.
President Malloy stated that as job descriptions are always changing that language
will likely be updated in other classes as well. In addition in the field of IT on the
job experience frequently occurs so job descriptions in IT may look like junior
positions when they are not. Advanced degrees are not necessarily required.
Member Barde moved to approve existing classification. Seconded by Vice
President Hosmer, passed by a 4-0 roll call vote.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from public.
6.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
HR Director Bronstein said April Madison will be newest member of the board and
the City Council would vote on her including in the October 20th council meeting
and thanked future member Madison for attending the meeting as a member of
public.
Further, HR Director Bronstein stated next presentation to CSB from staff, about
how items get to the CSB would be done in next meeting in order to include future
member Madison.
President Malloy asked when her term expired and Director Bronstein stated 2022.
President Malloy offered 2 ideas for consideration. President Malloy asked if there
was a mechanism for addressing public comment so that the public has a better
idea of what action items are on the agenda that may sway citizens to attend
a
meeting rather than stay home for dinner, for example.
Attorney Cohen stated that is something the City Council has adopted and
something we can adopt here. President Malloy stated not requiring but wanted to
put it in public forum.
President Malloy's second idea was having an agenda item for discussion of
agenda items, allowing the board to have the opportunity to discuss potential
future items and vote on them.",CivilServiceBoard/2021-01-06.pdf
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Regular Meeting October 7, 2020
Attorney Cohen, replied this sounded analogous to council referral process. The
City Council has a process and we can craft protocols and procedures for the CSB.
HR Director Bronstein said this was timely because the City is starting some
diversity and equity efforts and though we could not know how it would work with
this board, it was a starting place.
Attorney Cohen would discuss options with HR Director Bronstein.
7.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The October meeting was confirmed for Wednesday, January 6, 2021 at 5:00 PM.
8.
ADJOURNMENT
Meeting was adjourned at 5:24 p.m.
Respectfully submitted,
me
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2021-01-06.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting January 6, 2021
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, January 6, 2021
1.
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT: President Marguerite Malloy, Vice President Troy Hosmer, Members Bob
Barde, Donna Hom, April Madison-Ramsey admitted into meeting at 5:51
PM, Human Resources Director and Executive Secretary of the Civil
Service Board, Nancy Bronstein
ABSENT:
None
STAFF PRESENT:
Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Nafisah Ali, Human Resources Analyst I
Chad Barr, Administrative Technician Il
Alan Cohen, Assistant City Attorney Il
3.
CONSENT CALENDAR:
MINUTES OF THE CIVIL SERVICE BOARD MEETING OF JANUARY 6, 2021
Vice President Hosmer moved to accept consent calendar. Seconded by Member
Barde, passed by a 4-0 roll call vote. Member April Madison-Ramsey not present
for vote.
4.
SPECIAL PRESENTATION:
Community-Led Committee on Police Reform and Racial Equity gave special
presentation on role and goal of committee.",CivilServiceBoard/2021-04-07.pdf
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Regular Meeting January 6, 2021
5.
REGULAR AGENDA ITEMS:
5-A.
SUMMARY
REPORT
OF
EXAMINATION
ELIGIBLE
LISTS
AND
CLASSIFICATIONS FOR JANUARY 6, 2021
5-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(September 1, 2020 - November 30, 2020)
Associate Civil Engineer (Associate Civil &
10/22/2020
2020-3140-01
Transportation Engineer)
Chief Assistant City Attorney
11/04/2020
2020-1016-01
Park Manager - Promotional
10/28/2020
2020-5145-01
Senior Librarian
10/30/2020
2020-3540-01
Sustainability and Resilience Manager
11/03/2020
2020-1406-01
Utility Energy Analyst (Utility Program Manager)
09/16/2020
2020-7630-01
5-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED
EXAM NO.
Public Safety Dispatcher
10/17/2019
2019-4074-01
5-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney Il (Assistant City Prosecutor)
11/12/2019
2019-1013-01
Combination Building Inspector Il
05/15/2019
2019-3245-01
Deputy City Attorney Il (Assistant City Prosecutor)
11/12/2019
2019-1017-01
Fire Captain - Promotional
03/07/2019
2019-4520-01
Gardener
03/10/2020
2020-7120-01
Maintenance Worker Il
11/05/2019
2019-2520-03
Office Assistant (Investigations Division Office
04/16/2019
2019-1550-01
Assistant)
Police Sergeant
04/22/2020
2020-4030-01
Recreation Assistant
03/20/2020
2020-5114-01
Senior Management Analyst
10/03/2019
2019-1408-01
System Operator Trainee - Promotional
03/06/2019
2019-7761-01
Technology Services Coordinator (Public Safety
10/22/2019
2019-1670-01
Technology Services Coordinator)
5-A-iv. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLEDIEXHAUSTED
Administrative Technician Il - Promotional
09/26/2019
2019-1465-02
Administrative Technician Il
10/28/2019
2019-1465-03
Associate Civil Engineer
05/16/2019
2019-3140-01",CivilServiceBoard/2021-04-07.pdf
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Regular Meeting January 6, 2021
Apprentice Lineworker
10/02/2019
2019-7785-01
Energy Resources Analyst
05/26/2019
2019-7075-01
Electrical Engineer
11/12/2019
2019-7230-01
Firefighter (Paramedic)
11/23/2019
2019-4500-02
Planner III - Promotional
11/06/2018
2018-6040-01
Police Captain - Promotional
03/31/2020
2020-4010-001
Police Officer - Academy Graduate
10/12/2017
2017-4040-01
Police Officer - Lateral
09/11/2017
2017-4040-02
Police Officer - Recruit
09/15/2017
2017-4057-01
Police Technician (Abandoned Vehicle Technician)
11/06/2018
2018-4079-01
Senior Account Manager
11/18/2019
2019-7617-01
Senior Fire Code Compliance Officer (Plan Checker)
01/08/2019
2018-3247-01
Substation and Meter Supervisor
03/18/2020
2020-7750-01
Supervising Building Inspector
06/09/2020
2020-3215-01
5-B. Activity Report - Period of September 1, 2020 through November 30, 2020.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
09/21/20
Finance
Finance Director
09/29/20
AMP
Computer Services Technician - AMP
10/12/20
Finance
Accountant Il
10/22/20
Police
Police Officer
10/26/20
Fire
Firefighter X 9
10/26/20
Police
Police Officer X 2
11/02/20
Public Works
Public Works Maintenance Foreperson
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/13/20
Fire
Fire Captain
10/11/20
Fire
Division Chief
10/11/20
Fire
Fire Captain
10/25/20
Public Works
Public Works Director
11/09/20
Recreation & Park
Park Manager
11/08/20
Fire
Fire Apparatus Operator
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/01/20
Police
Police Officer
09/12/20
Fire
Fire Captain
09/13/20
AMP
System Operator
09/25/20
Library
Senior Librarian",CivilServiceBoard/2021-04-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting January 6, 2021
10/09/20
AMP
Journey Lineworker
10/09/20
Community Development
Community Development Director
10/09/20
Fire
Division Chief
10/09/20
Library
Senior Librarian
10/24/20
Fire
Firefighter X 2
11/22/20
Fire
Firefighter
11/22/20
Fire
Fire Apparatus Operator
11/22/20
Police
Police Officer
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/11/20
City Attorney
Paralegal
09/11/20
Library
Senior Librarian
10/23/20
Library
Library Technician
11/13/20
Public Works
Public Works Supervisor
11/25/20
Police
Police Officer
5-C. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Communication and Legislative Affairs Officer
-
System Operator
President Malloy moved to approve existing classification. Seconded by Member
Barde, passed by a 5-0 roll call vote. Member April Madison-Ramsey present for
vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
HR Director Bronstein presented requested information to the Civil Service Board.
Director Bronstein introduced the four Merit Principles from the Civil Service Rules that
the Staff and Board endeavor to uphold, what information is provided by Staff to the Board
members, how that information is routed from initiation to come before the Board, and
new information that Staff will share with the Board: an updated recruitment outreach list,",CivilServiceBoard/2021-04-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting January 6, 2021
race/gender data for each stage of a recruitment, and employee race/gender data.
Member Barde stated he was happy to see the last 2 reports listed. President Malloy
asked if the information is voluntarily provided and Director Bronstein affirmed it was.
Analyst Romeo provided clarification the system allows an option ""Not Stated"" and reports
show that code. The system is setup with the default EEO report. For example, an
applicant can't choose ""2 or more"" as an option. Member Hom stated she would like the
report to show the data percentage of those who responded. For example if 30% chose
not to report, than the data shows 70% responded. Director Bronstein answered that we
would provide that information.
Director Bronstein initiated the conversation with Assistant City Attorney Alan Cohen on
how CSB members could agendize items. Assistant City Attorney Cohen suggested two
options. The first option is to follow the formal City Council referral process that requires
2 members to agree on the item. The second option is to follow the Public Utility Board
practice of having a Board Communication section on the agenda which allows members
to ask HR for direction from the Board on instructing HR for a future meeting. Other
options were also possible.
President Malloy stated she was looking for something less formal, like a line item or
action item holding spot. The Board could then vote on the item. Member Barde asked
if anyone had not gotten an item on the agenda as he knew he could communicate with
Director Bronstein or President Malloy to put an item on the agenda and asked if there
was a need for a different process. President Malloy responded we often make decisions
without thinking ahead and we don't have a collaborative process in her view and the
effort could be burdensome for Staff, depending on the recommendations. Member Hom
stated the current practice works for her needs. Member Barde asks Director Nancy if
the communications from the Board is overwhelming. Director Bronstein stated it was not
and we wanted to provide a place for communications for the Board. President Malloy
asked that the Staff consider making action items a bit more obvious so the public is more
aware of what actions are being taken.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Future meetings were confirmed for Wednesday, 5:00 PM on April 7, 2021 / July 7, 2021
October 6 2021.
9.
ADJOURNMENT
Meeting was adjourned at 6:23 p.m.
Respectfully submitted,
me",CivilServiceBoard/2021-04-07.pdf
CivilServiceBoard,2021-04-07,6,"City of Alameda Page 6
Civil Service Board Minutes - DRAFT
Regular Meeting January 6, 2021
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2021-04-07.pdf
CivilServiceBoard,2021-07-07,1,"City of Alameda Page 1
Civil Service Board Minutes - DRAFT
Regular Meeting April 7, 2021
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, April 7, 2021
1.
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT:
President Marguerite Malloy, Vice President Troy Hosmer, Members Bob
Barde, April Madison-Ramsey, Human Resources Director and Executive
Secretary of the Civil Service Board, Nancy Bronstein
ABSENT:
Member Donna Hom
STAFF PRESENT:
Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Steve Woo, Human Resources Analyst Il
Nafisah Ali, Human Resources Analyst I
Chad Barr, Administrative Technician Il
Celena Chen, Assistant City Attorney Il
3.
CONSENT CALENDAR:
MINUTES OF THE CIVIL SERVICE BOARD MEETING OF JANUARY 6, 2021
Member Barde expressed gratitude to staff for presenting demographic information.
President Malloy moved to accept consent calendar. Seconded by Member Barde,
passed by a 4-0 roll call vote.
4.
REGULAR AGENDA ITEMS:
4-A. SUMMARY REPORT OF EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR APRIL 7, 2021",CivilServiceBoard/2021-07-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting April 7, 2021
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(December 1, 2020 - February 28, 2021)
Firefighter
12/14/2020
2020-4500-02
Library Technician - Children's Programming
12/17/2020
2020-3515-01
Library Technician - Computer Lab
12/17/2020
2020-3515-01
Line Superintendent
01/06/2021
2020-7702.01
Park Maintenance Supervisor
12/21/2020
2020-5144-01
Public Works Project Manager III (Facilities Manager)
02/08/2021
2020-3179.01
Public Works Supervisor
02/03/2021
2020-2650-01
Recreation Services Specialist (Recreation Services
01/11/2021
2021-5115-01
Supervisor I)
System Operator
12/21/2020
2020-7760-01
4-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED
EXAM NO.
Electrical Equipment Superintendent
12/23/2020
2020-7711-01
Journey Lineworker
12/30/2020
2020-7775-01
Police Officer - Academy Graduate
02/17/2021
2021-4040-01
Police Officer - Lateral
01/07/2021
2020-4040-01
Police Officer - Recruit
02/25/2021
2021-4057-01
4-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Accountant Il
07/21/2020
2020-1680-01
Accounting Technician
06/11/2019
2019-1625-01
Account Clerk
02/11/2020
2019-1910-01
Building Code Compliance Officer
06/17/2019
2019-2077-01
Community Development Program Manager
07/09/2020
2020-1720-01
Computer Services Technician - AMP
08/30/2020
2020-7340-01
Division Chief - Promotional
07/17/2020
2020-4550-01
Firefighter - Lateral EMT & Paramedic
07/27/2020
2020-4500-01
Telephone Dperator-Receptionist - (Police Department 12/09/2019
2019-1500-01
Receptionist)
Planner I
07/01/2020
2020-6020-01
Planner Il
07/01/2020
2020-6030-01
Planner III
07/01/2020
2020-6040-01
Program Specialist Il - Clean Water
07/09/2019
2019-1775-01
Program Specialist II - Integrated Waste
02/18/2020
2020-1775-01
Public Works Maintenance Foreperson
06/03/2020
2020-2555-02
Senior Electrical Engineer - Promotional
07/07/2020
2020-7210-01
Supervising Civil Engineer - Transportation
07/09/2019
2019-3175-01",CivilServiceBoard/2021-07-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting April 7, 2021
4-A-iv. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLEDIEXHAUSTED
Accountant I
07/21/2020
2020-1677-01
Fire Apparatus Operator - Promotional
02/26/2020
2019-4505-01
IT Systems Analyst - (Library IT Systems Analyst)
07/10/2019
2019-1676-01
IT Systems Analyst - (Business Programmer Analyst)
08/08/2019
2019-1676.02
Librarian
01/15/2020
2019-3530-02
Line Superintendent
01/06/2021
2020-7702-01
Paralegal
02/06/2020
2019-1570-01
Public Safety Dispatcher
10/17/2019
2019-4074-01
4-B. Activity Report - Period of December 1, 2020 through February 28, 2021.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
12/01/20
AMP
Utility Energy Analyst
12/20/20
Library
Senior Librarian
01/04/21
City Attorney
Chief Assistant City Attorney
01/04/21
City Attorney
Paralegal-Investigator
01/04/21
Recreation & Park
Gardener X 2
01/11/21
Police
Public Safety Dispatcher
01/18/21
Library
Senior Librarian
01/19/21
Library
Library Technician X 2
01/19/21
Library
Senior Librarian
01/19/21
City Manager
Sustainability & Resilience Manager
01/19/21
Recreation & Pak
Gardener
01/25/21
AMP
Substation & Meter Supervisor
02/02/21
AMP
Journey Lineworker
02/02/21
AMP
Line Superintendent
02/08/21
Police
Police Officer
02/22/21
Recreation & Park
Park Maintenance Supervisor
RECLASSIFICATION
DATE
DEPARTMENT
JOB CLASSIFICATION
02/28/2021
City Manager
Communication & Legislative Affairs Officer
(from Public Information Officer)
PROMOTIONS",CivilServiceBoard/2021-07-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting April 7, 2021
DATE
DEPARTMENT
JOB CLASSIFICATION
02/01/21
Recreation & Park
Recreation Services Specialist
02/14/21
Fire
Division Chief
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/02/20
Recreation & Park
Park Manager
12/04/20
Recreation & Park
Park Maintenance Worker
12/07/20
Fire
Firefighter
12/18/20
Fire
Fire Apparatus Operator
12/30/20
Fire
Fire Chief
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/08/20
AMP
Apprentice Lineworker
12/10/20
Public Works
City Engineer
12/11/20
Library
Library Technician
12/29/20
Finance
Administrative Technician Il
12/31/20
AMP
Line Superintendent
01/20/21
Public Works
Maintenance Worker II
01/25/21
Police
Police Officer
02/07/21
AMP
Substation & Meter Supervisor
02/07/21
Police
Police Officer
02/25/21
AMP
Energy Resources Analyst
02/26/21
AMP
Utility Energy Analyst
4-C. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Base Reuse Manager
Member Madison-Ramsey asked if we were recruiting for this position. Director Bronstein
explained we were asking to upgrade this existing position which is assigned to develop
Alameda Point and more technical expertise is needed so the increase in salary and
responsibility were listed for council to approve. Member Barde asked what kind of salary
upgrade is being asked for. Director Bronstein replied it would be closer to $180,000 at",CivilServiceBoard/2021-07-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting April 7, 2021
top step. Members Barde and Madison- Ramsey asked if we were recruiting currently
and Director Bronstein replied the incumbent retired and when we looked at the private
sector realized we needed to revise the specifications. President Malloy asked about
knowledge indicating personnel management needed, but other requirements did not
reflect needing personnel management. Analyst Netto replied it will have at least 1 direct
report and oversee contract staff as indicated in example duty no. 14.
Mayor Marilyn Ezzy Ashcraft joined the meeting.
President Malloy moved to approve items 4-A-I, 4-A-ii, 4-Aiii, 4-A-iv, 4-B and 4-C.
Seconded by Member Barde, passed by a 4-0 roll call vote.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Mayor Marilyn Ezzy Ashcraft stated she tries to attend each board and commission
meeting at least once each year to thank board and staff for all the effort on behalf of the
City and to thank those involved for helping the organization run smoothly.
6.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS AND REQUESTS
FROM THE BOARD)
HR Director Bronstein stated this section was added at the request of the board. Member
Barde confirmed this would be the section of the meeting his comments about
demographics would be appropriate for future meetings. Member Madison-Ramsey also
thanked staff for the demographic information and asked if she would be able to request
additional information on the Racial Equity Commission. President Malloy asked if we
could agendize that body to provide an update to the CSB. Technician Barr stated the
majority of the presentation occurred before Member Madison-Ramsey was let into the
previous meeting. Director Bronstein offered to bring Community-Led Committee on
Police Reform and Racial Equity back or bring CSB information on next steps and what
City council has directed staff to do. President Malloy recognized the effort for staff to
provide work unrelated to the HR department and asked if we could put it on the agenda
to bring the committee back to update the CSB. Director stated we can follow up on
that. Vice President Hosmer suggested bringing committee back only if new information
is available. Member Barde stated the committee has been working for 3 months and
could have new information and would like to hear conclusions. Director Bronstein
suggests our next step could be to ask someone to come back, not whole group, or
provide next steps from council.
President Malloy suggested sending recording of presentation to Member Madison-
Ramsey.",CivilServiceBoard/2021-07-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting April 7, 2021
7.
CIVIL SERVICE BOARD COMMUNICATIONS ICOMMUNICATIONS FROM STAFF)
HR Director Bronstein talked about demographic info for entire City and the extracted
data on Safety (Fire and Police) and asked if anyone had questions. Member Barde
asked if this is representative or is it different from general population of Alameda.
Director Bronstein said we were waiting for census info and it is in line for all City
departments, though more male than female. We are working hard on Safety
recruitments because we don't represent community as well as we could. Member
Barde said we have census estimate from 2019. Director Bronstein replied that is
correct and looking at most recent data we are pretty close in City, but still working to
improve Safety representation.
Vice President Hosmer asked if this is compared to ethnic composition of City or is this
broken down by resident VS. non-resident? Vice President Hosmer remarked this could
be an interesting data point. Director Bronstein asked for clarification. Vice President
Hosmer asked if we are hiring from within City or not. Director Bronstein replied we try
to hire from Alameda but Safety hires come from larger geographic range and the
number from Alameda is lower. We did not look at who lives in City or Alameda County,
but we could look at that.
Director Bronstein mentioned working on recruitment data, demographic data of who
applies, and updating our recruitment outreach list.
President Malloy offered that for her it was more important that we look at who we are
serving, that is more valuable than population statistics. If we look at who we serve we
may determine our numbers are not that good. For example, arrest rates and looking at
staff make up could reveal better benchmarks. Director Bronstein said that is
something we can work on.
Member Barde noticed the distinction between sworn and all staff, sworn meaning
officers, firelighters, those in patrol cars versus support are those who do not meet public.
Director Bronstein believed it important to show that. Member Barde said looking at it in
that manner, President Malloy's point is more salient. President Malloy agreed with
Member Barde's comment that percentages can be deceptive if populations change.
Director Bronstein inquired about finding dates for the special civil service board meeting
for May. As part of hearing we would train board for their role and then move to actual
hearing. Member Barde asked if this is a skelly review. Director Bronstein explained this
is post skelly. If there is financial impact they are entitled to skelly hearing, which is a non-
evidentiary hearing. The hearing officer decides on order of discipline. This meeting
would be appeal of actual order.
President Malloy asked if we could be in closed session for preparatory session and if we
could allot 2 hours for hearing or schedule multiple days now. Director Bronstein",CivilServiceBoard/2021-07-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting April 7, 2021
remarked that the training could be scheduled for 30 minutes, several hours for the
hearing, and schedule further dates if it carries over. President Malloy suggested we
block out time now if we can determine who much time will be needed, noting that typically
both parties consider how long it will take and plan accordingly. President Malloy asked
about looking at dates now and Director Bronstein proffered the dates of May 25 and/or
26, which was agreed upon. Director Bronstein said confirmation would come before end
of week.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Future meetings were confirmed for Wednesday, 5:00 PM on July 7, 2021 and October
6, 2021.
9.
ADJOURNMENT
Meeting was adjourned at 5:34 p.m.
Respectfully submitted,
me
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2021-07-07.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting July 7, 2021
CITY
OF
of
TERRA
RATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, July 7, 2021
1.
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by President, Marguerite Malloy.
2.
ROLL CALL:
PRESENT:
President Marguerite Malloy, Vice President Troy Hosmer, Members Bob
Barde, Human Resources Director and Executive Secretary of the Civil
Service Board, Nancy Bronstein
ABSENT:
Members Donna Hom, April Madison-Ramsey
STAFF PRESENT:
Chris Low, Senior Human Resources Analyst
Sabina Netto, Senior Human Resources Analyst
Jessica Romeo, Senior Human Resources Analyst
Steve Woo, Human Resources Analyst Il
Nafisah Ali, Human Resources Analyst I
Chad Barr, Administrative Technician Il
3.
SPECIAL PRESENTATION:
Lisa Foster gave presentation of Draft Vision Zero Action Plan to Eliminate Traffic
Fatalities and Severe Injuries by 2040.
4.
CONSENT CALENDAR:
MINUTES OF THE CIVIL SERVICE BOARD MEETING OF APRIL 7, 2021
President Malloy moved to accept consent calendar. Seconded by Member Barde,
passed by a 3-0 roll call vote.",CivilServiceBoard/2021-10-06.pdf
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Regular Meeting July 7, 2021
5.
REGULAR AGENDA ITEMS:
5-A. SUMMARY REPORT OF EXAMINATION
ELIGIBLE
LISTS
AND
CLASSIFICATIONS FOR JULY 7, 2021
5-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(March 1, 2021 - May 31, 2021)
Administrative Technician Il
03/16/2021
2020-1465-01
Administrative Technician III
03/16/2021
2021-1460-01
Assistant City Attorney I
05/18/2021
2021-1015-01
Assistant Engineer
03/22/2021
2021-3120-01
Associate Civil Engineer
03/22/2021
2021-3140-01
Deputy City Attorney Il
05/18/2021
2021-1017-01
Energy Resources Analyst
04/06/2021
2021-7075-01
Financial Services Manager
04/28/2021
2021-1695-01
Fire Apparatus Operator - Promotional
05/18/2021
2021-4505-01
Fire Captain - Promotional
03/29/2021
2021-4520-01
Human Resources Analyst Il - Promotional
05/13/2021
2021-1260-01
Librarian
04/26/2021
2021-3530-01
Maintenance Worker Il
04/27/2021
2021-2520-01
Park Maintenance Foreperson - Promotional
03/18/2021
2021-5230-01
Permit Technician Il - Promotional
05/03/2021
2020-3270-01
Police Lieutenant - Promotional
05/11/2021
2021-4020-01
Public Works Maintenance Foreperson - Electrical/
04/27/2021
2021-2555-01
Pump Station
Public Works Maintenance Foreperson - Sewer/Storm
04/28/2021
2021-2555-02
Senior Combination Building Inspector - Promotional
03/31/2021
2021-3242-01
Senior Energy Resources Analyst
04/06/2021
2021-7073-01
5-A-ii. CONTINUOUS ELIGIBLE LISTS DATE FIRST ESTABLISHED EXAM NO.
Electrical Equipment Superintendent
12/23/2020
2020-7711-01
Journey Lineworker
12/30/2020
2020-7775-01
Line Superintendent
05/06/2021
2021-7702-01
Police Officer - Academy Graduate
02/17/2021
2021-4040-01
Police Officer - Pre-Graduate Academy Attendee
03/29/2021
2021-4040-02
Police Officer - Lateral
01/07/2021
2020-4040-01
Police Officer - Recruit
02/25/2021
2021-4057-01
Public Safety Dispatcher
05/13/2021
2021-4074-01
Substation & Meter Supervisor
03/25/2021
2021-7750-01
5-A-iii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Associate Civil Engineer (Associate Civil &
10/22/2020
2020-3140-01
Transportation Engineer)
Gardener
03/10/2020
2020-7120-01",CivilServiceBoard/2021-10-06.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting July 7, 2021
Maintenance Worker II
11/05/2019
2019-2520-03
Park Manager - Promotional
10/28/2020
2020-5145-01
Police Sergeant
04/22/2020
2020-4030-01
Recreation Assistant
03/20/2020
2020-5114-01
Senior Librarian
10/30/2020
2020-3540-01
Senior Management Analyst
10/03/2019
2019-1408-01
Sustainability and Resilience Manager
11/03/2020
2020-1406-01
Utility Energy Analyst (Utility Program Manager)
09/16/2020
2020-7630-01
5-A-iv. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLEDIEXHAUSTED
Assistant City Attorney Il (Prosecutor)
11/12/2019
2019-1013-01
Assistant Engineer
03/22/2021
2021-3120-01
Building Code Compliance Officer
06/17/2019
2019-2077-01
Combination Building Inspector Il
05/15/2019
2019-3245-01
Deputy City Attorney Il (Prosecutor)
11/12/2019
2019-1017-02
Energy Resources Analyst
04/06/2021
2021-7075-01
Fire Captain - Promotional
03/29/2021
2021-4520-01
Human Resources Analyst Il - Promotional
05/13/2021
2021-1260-01
Office Assistant (Investigations Division Office
04/16/2019
2019-1550.01
Assistant)
Park Manager - Promotional
10/28/2020
2020-5145-01
Permit Technician Il - Promotional
05/03/2021
2020-3270-01
Technology Services Coordinator - (Public Safety
10/22/2019
2019-1670-01
Technology Service
Coordinator)
Senior Combination Building Inspector - Promotional
03/31/2021
2021-3242-01
Senior Energy Resources Analyst
04/06/2021
2021-7073-01
System Operator Trainee - Promotional
03/06/2019
2019-7761-01
5-B. Activity Report - Period of March 1, 2021 through May 31, 2021.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
03/01/21
AMP
System Operator
03/01/21
Library
Library Technician
03/03/21
Public Works
PW Project Manager III
03/09/21
Recreation & Park
Recreation Assistant
03/29/21
Fire
Firefighter x6
04/06/21
AMP
Utility Energy Analyst
04/12/21
Police
Police Officer X 3
04/25/21
Community Development
Community Development Director
05/08/21
Public Works
Assistant Engineer",CivilServiceBoard/2021-10-06.pdf
CivilServiceBoard,2021-10-06,4,"AMP
Line Superintendent
05/04/21
IT
Technology Services Coordinator
05/06/21
Library
Library Technician
05/07/21
Public Works
Supervising Civil Engineer
05/20/21
AMP
Journey Lineworker
05/21/21
AMP
Utility Analyst
05/24/21
Recreation & Park
Gardener
05/27/21
Community Development
Development Manager
5-C. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Computer Services Technician
New Classification Specifications:
-
Crime Analyst",CivilServiceBoard/2021-10-06.pdf
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Civil Service Board Minutes - DRAFT
Regular Meeting July 7, 2021
Member Barde voiced some concern regarding the Crime Analyst position. Member
Barde asked what the intent of the City Council was with the position. Director Bronstein
stated it is a common class in police departments to get better data on what crimes are
happening and finding better ways to respond. It is a statistical position, crunching
numbers, for example, how to handle mental health calls. Council gave direction in the
last Council meeting on how to handle mental health calls.
Member Barde continued to explain his concern that this job and data is heavy on
standard methods of policing and recent discussions about who is being policed and how
interactions with public are being evaluated, with not much attention being paid to victims
or equity or adverse interactions. President Malloy stated she believed Member Barde is
speaking to who uses the data and is that data used for policy to reinforce that status quo.
Director Bronstein noted that without the data it is hard to know what is working. President
Malloy continued that the CSB role is not to speak to political policy, cultural competency,
or emotional intelligence of how the data is used. Director Bronstein noted that the
Council will see the information collected and then can say this is not the data we need.
President Malloy moved to approve items 5-A-I, 5-A-ii, 5-Aiii, 5-A-iv, 5-B and 5-C.
Seconded by Vice President Hosmer, passed by a 3-0 roll call vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS AND REQUESTS
FROM THE BOARD)
Member Barde asked to get information regarding the decision of the special meeting, to
hear if the long and short term outcome was a good decision. President Malloy asked
that Director Bronstein provide information by reaching out to Member Barde rather than
discuss in open meeting.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
HR Director Bronstein informed the Board about the City implementing a new human
resources information and finance system and with the work load, providing data reports
is challenging. We are concerned about the volume of work and amount of time it has
taken so far, but hope to be able to provide data in December.
President Malloy wondered if we wanted to consider developing a 1 or 2 page handout
related to hearing rules to provide to the public so they understand what to expect when
these infrequently happen.",CivilServiceBoard/2021-10-06.pdf
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Regular Meeting July 7, 2021
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Future meetings were confirmed for Wednesday, 5:00 PM on October 6, 2021.
10. ADJOURNMENT
Meeting was adjourned at 5:30 p.m.
Respectfully submitted,
me
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2021-10-06.pdf