body,date,page,text,path
PensionBoard,2005-01-31,1,"OF
CITY OF ALAMEDA
California
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., MONDAY, JANUARY 31, 2005
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:43 p.m.
2.
ROLL CALL:
Present: Trustees: Beverly Johnson, Nancy Elzig, Robert Follrath, William
Soderlund and Karen Willis. Staff: Amy Ho, Supervising Accountant, Finance.
Absent: none.
3.
MINUTES:
The minutes of the Regular Meeting of October 25, 2004 were reviewed. Robert
Follrath motioned to accept the minutes as presented, Nancy Elzig seconded; all
were in favor and passed with a 5-0 vote.
4.
CONSENT CALENDAR
Robert Follrath asked to pull the consent calendar for discussion on an error he found
under 4-A a. The dollar amount shown on the agenda ($262,255.28) did not match the
dollar amount shown on the December 27, 2004 ""Pension Payroll - Quarter Ending
December 31, 2004"" memo from the Chief Financial Officer. After a brief discussion, it
was determined that the CFO's memo had the correct dollar amount of $264,255.28.
While reviewing the Pension Payroll memo, it was also noticed that under the
December-04 heading, the total figure had an extra digit ($268,1218.91) and should
have been $268,218.91. Amy Ho will correct the ""Pension Payroll - Quarter Ending
December 31, 2004"" memo, ask the CFO to sign off, and then redistribute.
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2004:
a.
In the amount of $ 264,255.28 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,258.44 for the members under
Pension Ordinance No. 1082, N.S.
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-01-31.pdf
PensionBoard,2005-01-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 31, 2005
Page 2
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2004:
a.
In the amount of $ 261,681.79 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,258.44 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF DECEMBER 2004:
a.
In the amount of $ 264,960.47 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,258.44 for the members under
Pension Ordinance No. 1082, N.S.
Robert Follrath motioned to adopt the consent calendar with the corrections as
noted, William Soderlund seconded; all were in favor and passed with a 5-0 vote.
5.
AGENDA ITEMS
5-A. On a motion by Member Soderlund and seconded by Member Elzig, the
Chief Financial Officer's Financial Report for City of Alameda Police and
Fire Pension Funds for the period ending December 31, 2004 was
accepted as presented; all were in favor and passed with a 5-0 vote.
5-B. In the absence of CFO Juelle-Ann Boyer, Member Willis spoke to the
issue of erecting new flagpoles at City Hall. She stated that during a
conversation with the Interim City Manager, he indicated that due to our
current budget shortfall, timing was not good to consider purchasing new
flagpoles. Member Follrath, being an active participant in varied
community groups, said that he would put out feelers, and maybe help to
raise the money for the new flagpoles, but would need a cost estimate as
a
starting point. Member Willis will follow-up with the Public Works
Director to obtain a more definitive figure. This item is to be continued at
the next Pension Board meeting.
5-C. Member Follrath motioned to accept, with sincere regrets, the memo from
the Human Resources Director notifying of deaths of 1079 Pensioners.
Member Soderlund seconded; all were in favor and passed with a 5-0
vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
Dedicated to Excellence, Committed to Service""",PensionBoard/2005-01-31.pdf
PensionBoard,2005-01-31,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 31, 2005
Page 3
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT
There being no further business to come before the board, the meeting was
adjourned at 4:59 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
Secretary to the Pension Board
Dedicated to Excellence, Committed to Service""",PensionBoard/2005-01-31.pdf
PensionBoard,2005-04-25,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., MONDAY, APRIL 25, 2005
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:32 p.m.
2.
ROLL CALL: Present: Trustees Nancy Elzig, William Soderlund and Karen
Willis. Staff: Juelle-Ann Boyer, Chief Financial Officer and Marsha Merrick,
Executive Assistant, Human Resources. Absent: Chair Beverly Johnson and
trustee Robert Follrath.
3.
MINUTES: The minutes of the Regular Meeting of January 31, 2005 were
reviewed. Member Elzig motioned to accept the minutes as presented, member
Willis seconded; all were in favor and passed with a 3-0 vote.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JANUARY 2005:
a.
In the amount of $ 264,971.06 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,258.44 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2005:
a.
In the amount of $ 256,786.23 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,388.78 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF MARCH 2005:
a.
In the amount of $ 262,438.70 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-04-25.pdf
PensionBoard,2005-04-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 25, 2005
Page 2
Member Willis motioned to adopt the consent calendar as presented, Member
Elzig seconded; all were in favor and passed with a 3-0 vote.
5.
AGENDA ITEMS:
5-A. On a motion by Member Elzig and seconded by Member Willis, the Chief
Financial Officer's Financial Report for City of Alameda Police and Fire
Pension Funds for the period ending March 31, 2005 was accepted as
presented; all were in favor and passed with a 3-0 vote.
5-B. Juelle-Ann Boyer, Chief Financial Officer, spoke about the preliminary
Actuarial Valuation Report for the Police and Fire Retirement System
(Plan 1079 and Plan 1082). Reiterating that these were merely highlights
of the preliminary report, Ms. Boyer indicated that the finalized report
would go to City Council for their information and to each Pension Board
member as well.
5-C. Cost estimate research results from Public Works for purchasing/erecting
new flagpoles at City Hall were distributed to members present. Absent
members will be sent copies of the results, and this item will be continued
on the July 2005 Pension Board agenda.
5-D.
Member Willis motioned to accept, with regrets, the memo from Human
Resources notifying of the death of 1079 Pensioner, Patrick McDermott.
Member Elzig seconded; all were in favor and passed with a 3-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-04-25.pdf
PensionBoard,2005-07-25,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., MONDAY, JULY 25, 2005
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:35 p.m.
2.
ROLL CALL: Present: Trustees Beverly Johnson, William Soderlund and Karen
Willis. Staff: Juelle-Ann Boyer, Chief Financial Officer and Lelia Faapouli,
Administrative Technician, Human Resources. Absent: Trustees: Nancy Elzig
and Robert Follrath.
3.
MINUTES: The minutes of the Regular Meeting of April 25, 2005 were
reviewed. Member Soderlund motioned to accept the minutes as presented,
member Willis seconded; all were in favor and passed with a 3-0 vote.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2005:
a.
In the amount of $ 256,786.23 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2005:
a.
In the amount of $ 250,698.99 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2005:
a.
In the amount of $ 258,135.52 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-07-25.pdf
PensionBoard,2005-07-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2005
Page 2
Member Willis motioned to adopt the consent calendar as presented, Member
Soderlund seconded; all were in favor and passed with a 3-0 vote.
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer noted the first run on the Financial Report for
City of Alameda Police and Fire Pension Funds for period ending June 30,
2005 is a preliminary first closing and that second closing report will be
presented at next meeting. In a motion by Member Soderlund and
seconded by Member Willis, the Chief Financial Officer's Financial Report
for City of Alameda Police and Fire Pension Funds for the period ending
June 30, 2005 was accepted as presented; all were in favor and passed
with a 3-0 vote.
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall was not discussed due to absence of trustees. This issue will be
on agenda for next meeting in October 2005.
5-C. Member Soderlund motioned to accept, with regrets, the memo from
Human Resources notifying of the death of 1079 Pensioner, Lee Perry,
widow of Eugene Perry, Fire Apparatus Operator. Member Willis
seconded; all were in favor and passed with a 3-0 vote.
5-D.
Juelle-Ann Boyer, Chief Financial Officer, brought the finalized Report of
Results of Actuarial Valuations of the Police and Fire Retirement System
(Plan 1079 and 1082) and the Retiree Health Care Plan to be distributed
to board members, copies to be mailed to absent members.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-07-25.pdf
PensionBoard,2005-07-25,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2005
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-07-25.pdf
PensionBoard,2005-10-31,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 31, 2005
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by William Soderlund at 4:36 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath and Karen
Willis. Staff: Amy Ho, Finance Dept. Absent: Trustees: Beverly Johnson and
Nancy Elzig
3.
MINUTES: The minutes of the Regular Meeting of July 25, 2005. No action
taken, minutes will be held over for next meeting due to fact that a quorum was
not present from past meeting to approve.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2005:
a.
In the amount of $ 252,576.80 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2005:
a.
In the amount of $ 259,801.02 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2005:
a.
In the amount of $ 261,511.99 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
Member Follrath motioned to adopt the consent calendar as presented, Member Willis
seconded; all were in favor and passed with a 3-0 vote.
""Dedicated to Excellence, Committed to Service'",PensionBoard/2005-10-31.pdf
PensionBoard,2005-10-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 31, 2005
Page 2
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending September 30, 2005 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Willis and passed with a 3-0 vote.
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Member Follrath asked that the previous information be sent to
him as he never received it. He also asked to have staff look into the
possibility of having a flagpole erected at City Hall similar to the one at
City Hall West, and that this item be placed on the agenda again.
5-C. Memo from Human Resources notifying of the death of 1079 Pensioner,
Ernest Haley, Police Sergeant, was accepted with regrets on a motion by
Member Follrath and seconded by Member Willis. Approved 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Amy Ho handed out the Final Financial Report for period ending June 30, 2005
requested by Pension Board.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:46 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board
""Dedicated to Excellence, Committed to Service""",PensionBoard/2005-10-31.pdf
PensionBoard,2006-01-30,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 30, 2006
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1. The meeting was called to order by Mayor Beverly Johnson at 4:34 p.m.
2. ROLL CALL: Present: Trustees Beverly Johnson, William Soderlund, Robert
Follrath, Nancy Elzig and Karen Willis. No Staff present.
3. MINUTES: The minutes of the Regular Meeting of July 25, 2005 were moved
for approval by Member Soderlund and seconded by Member Willis.
Passed 3-0 Two abstained: Members Elzig and Follrath.
The minutes of Regular Meeting of October 31, 2005 were moved for approval by
Member Follrath and seconded by Member Willis.
Passed 3-0. Abstaining : Members Johnson and Elzig.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2005:
a.
In the amount of $ 255,953.27 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2005:
a.
In the amount of $ 255,953.27 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF DECEMBER 2005:
a.
In the amount of $ 257,682.42 for the members under
Pension Ordinance No. 1079, N.S.",PensionBoard/2006-01-30.pdf
PensionBoard,2006-01-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 30, 2006
Page 2
b.
In the amount of $ 3,323.61 for the members under
Pension Ordinance No. 1082, N.S.
Member Follrath motioned to adopt the consent calendar as presented, Member Elzig
seconded. Passed 5-0
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending December 31, 2005 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Elzig. Passed 5-0
5-B. Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. The Board still wishes to pursue this and wants more
information on the costs for the pole to resemble that at West City Hall,
and possibly see if Eagles organization could assist with the cost. Staff
will be advised that more information is needed and will bring to the next
meeting. No vote taken.
5-C. Memo from Human Resources notifying of the deaths of 1079 Pensioners,
Grace Bosworth widow of Police Officer Robert Bosworth and Ruth
Hageman, widow of Firefighter Jack Lemoine, were accepted with regrets
on a motion by Member Follrath and seconded by Member Willis.
Passed 5-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Soderlund mentioned that he heard Chuck Corica was in the hospital in
grave condition.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.",PensionBoard/2006-01-30.pdf
PensionBoard,2006-01-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 30, 2006
Page 3
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2006-01-30.pdf
PensionBoard,2006-07-31,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 31, 2006
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig
Staff: Juelle-Ann Boyer, Chief Financial Officer, Susan Freeman, Sr.
Management Analyst, Human Resources. and Lelia Faapouli, Administrative
Technician, Human Resources
Absent: Trustees Beverly Johnson and Karen Willis.
3.
MINUTES: The minutes of the Regular Meeting of April 24, 2006 were
discussed with changes to be made and then moved for approval with changes
by Member Follrath and seconded by Member Elzig. Passed 3-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2006:
a.
In the amount of $ 257,759.04 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2006:
a.
In the amount of $ 255,775.09 for the members under
Pension Ordinance No. 1067, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2006:
a.
In the amount of $ 261,404.03 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2006-07-31.pdf
PensionBoard,2006-07-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 31, 2006
Page 2
Member Follrath motioned to adopt the consent calendar as presented, Member Elzig
seconded. Passed 3-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2006 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 3-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Susan Freeman provided information to the board as follows:
The Public Works Director estimates that the cost for installing two new
additional flagpoles would be $15,000 with no lights and not in concrete;
any changes to flagpole would have to go before the Design Review
Board (fees for minor changes would be $200 and a building permit would
be $500); and the City Manager does not have contingency funds to help
fund the project. The board discussed the information provided and
requested information on the height of the two additional poles and how
the poles would be secured. They also inquired if the fees could be
waived for this project. Ms. Boyer replied that only the City Council can
waive fees.
5-C.
Memo from Human Resources notifying of the death of a 1079 Pensioner,
Norman Estes, Assistant Fire Chief was accepted with regrets on a motion
by Member Elzig and seconded by Member Follrath. Passed 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.",PensionBoard/2006-07-31.pdf
PensionBoard,2006-07-31,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 31, 2006
Page 3
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2006-07-31.pdf
PensionBoard,2006-10-30,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 30, 2006
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:37 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig
and Karen Willis. Staff: Lelia Faapouli, Administrative Technician, Human
Resources. Absent: Trustee Beverly Johnson
3.
MINUTES: The minutes of the Regular Meeting of July 31, 2006 were moved
for approval by Member Follrath and seconded by Member Elzig. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2006:
a.
In the amount of $ 262,636.46 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2006:
a.
In the amount of $ 257,700.59 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2006:
a.
In the amount of $ 262,016.37 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
Member Follrath motioned to adopt the consent calendar as presented, Member Elzig
seconded. Passed 4-0",PensionBoard/2006-10-30.pdf
PensionBoard,2006-10-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 30, 2006
Page 2
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending September 30, 2006 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Member Willis provided information to the board as follows:
The Public Works Director estimates the cost for two additional poles is
$15,000. The poles will be 10 feet shorter than main flag pole, 50 feet in
height, 10 inches diameter. The board inquired at last meeting how the
poles would be secured and Member Willis stated that the poles will be
mounted in concrete that will be planted into the ground and secured. The
board said this would be acceptable if it is safe.
Adding flagpoles will have to go before the Design Review Board and the
Historical Review Board (fees for minor changes would be $200 and a
building permit would be $500). The only way fees could possibly be
waived would be through the City Council. It was suggested that the
money for the flagpoles be raised by donations or solicitation from the
Eagles and other like organizations.
Member Follrath will draft a letter to the Eagles organization to solicit
funding for the flagpoles. Member Soderland stated that the Fire groups
may donate funds to this project and Member Follrath stated he will
contact the Police groups to solicit donations. Also the board may solicit
donations from other City employee bargaining units. Member Willis will
supply a listing of the current Presidents for each bargaining units to the
board, and will research the procedures to take this project before the
Planning Board.
5-C. Memo from Human Resources notifying of the deaths of 1079 Pensioners,
Bradford Nichols, Firefighter and Catherine Erdahl, widow of Firefighter
Bennett Erdahl, were accepted with regrets on a motion by Member Elzig
and seconded by Member Follrath. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Follrath requested the calendar schedule for the 2007 Pension
Board Meetings be sent out as a reminder to board members.",PensionBoard/2006-10-30.pdf
PensionBoard,2006-10-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 30, 2006
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:47 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2006-10-30.pdf
PensionBoard,2007-01-29,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 29, 2007
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig
Karen Willis, and David Brandt for Trustee Beverly Johnson. Staff: Juelle-Ann
Boyer, Chief Financial Officer, and Lelia Faapouli, Administrative Technician,
Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of October 30, 2006 were
moved for approval by Member Follrath and seconded by Member Elzig. Passed
4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2006:
a.
In the amount of $ 249,620.12 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2006:
a.
In the amount of $ 248,299.61 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF DECEMBER 2006:
a.
In the amount of $ 253,632.21 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2007-01-29.pdf
PensionBoard,2007-01-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 29, 2007
Page 2
Member Follrath motioned to adopt the consent calendar as presented, Member Elzig
seconded. Passed 4-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending December 30, 2006 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Copies of Member Follrath letter to the Mayor stating the
Eagles organization was interested in project and are requesting a letter
from the Mayor with information on project was passed out to members.
David Brandt stated Mayor is reviewing information and will write the letter
requested.
Members Soderlund and Follrath updated the board on solicitation for
funds from Fire and Police. Member Soderlund stated current Firefighters
(IAFF) will donate $500 and that the retired Firefighters are interested and
he will draft a letter to them. Member Follrath stated he will contact Police
groups when there is more solid information to provide them with.
Member Willis provided the board with a listing of the City employee
bargaining units with current Presidents. Member Follrath suggested a
letter be generated and sent to the bargaining units (except IAFF) to
explain the project and solicit donations. Everyone agreed.
Member Willis provided information of procedures to go before the
Planning Board: The Planning Board meets every first Thursday of the
month and there is a fee of $250 to present design before Design Review
Board. Member Follrath wants poles placement to be in line with the
historical design of building. Member Willis stated the materials and
shape will be similar to original pole and that she will work with Public
Works regarding the drawing, materials and how it will look to the Public
etc. She noted an outside contractor will be used to install the poles and
that costs quoted previously may have increased. Member Willis will
check for current costs.
6.
ORAL COMMUNICATIONS. NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2007-01-29.pdf
PensionBoard,2007-01-29,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 29, 2007
Page 3
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Willis inquired for Member Johnson if the Pension Board could still meet
the last week of month but on a different day or time because current meeting
time conflicts with her schedule. The board agreed and are flexible to an earlier
time and/or another day of the week.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:52 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2007-01-29.pdf
PensionBoard,2007-04-30,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 30, 2007
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Nancy Elzig, Karen Willis,
and David Brandt for Trustee Beverly Johnson. Staff: Amy Ho, Supervising
Accountant, Finance and Lelia Faapouli, Administrative Technician, Human
Resources. Absent: Trustee Robert Follrath
3.
MINUTES: The minutes of the Regular Meeting of January 29, 2007 were
moved for approval by Member Elzig and seconded by Member Willis. Passed
4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JANUARY 2007:
a.
In the amount of $ 257,214.56 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,380.11 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2007:
a.
In the amount of $ 261,349.93 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,515.31 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF MARCH 2007:
a.
In the amount of $ 244,050.40 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2007-04-30.pdf
PensionBoard,2007-04-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 30, 2007
Page 2
Member Elzig motioned to adopt the consent calendar with revision to 4-A. a. (Revised
copies of report were handed out at meeting), Member Willis seconded. Passed 4-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending March 31, 2007 was
accepted as presented. Member Willis moved to approve, seconded by
Member Elzig. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall. Copies of Mayor's letter to the Fraternal Order of the Eagles
was passed out to members.
Members Soderlund stated current Firefighters (IAFF) donated $500 and
that he will draft a letter for solicitation to other Fire groups.
Member Willis stated that she spoke with the Public Works Director
regarding drawing and updated costs for the flagpoles. The Public Works
Director stated they are working on the drawing and that he believes it will
be the same cost quoted before for the flagpoles. Continued discussion
for this item will be on the next meeting agenda.
5-C.
Memo from Human Resources Director notifying of death of 1079
Pensioners, Nell Sutherland (widow of Police Lieutenant Jack Sutherland),
James Jose (Police Officer), and Larissa Rulofson (widow of Fire Captain
Victor Rulofson) was accepted with regrets on a motion by Member Elzig
and seconded by Member Willis. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
David Brandt will check with the Mayor regarding coordinating Pension Board
meetings with her schedule.",PensionBoard/2007-04-30.pdf
PensionBoard,2007-04-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 30, 2007
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2007-04-30.pdf
PensionBoard,2007-07-30,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 30, 2007
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Nancy Elzig, Robert
Follrath, and Karen Willis. Staff: Amy Ho, Supervising Accountant, Finance and
Lelia Faapouli, Administrative Technician, Human Resources.
Absent: Trustee Beverly Johnson
3.
MINUTES: The minutes of the Regular Meeting of April 30, 2007 were moved
for approval by Member Elzig and seconded by Member Follrath. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2007:
a.
In the amount of $ 238,896.04 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2007:
a.
In the amount of $ 238,896.04 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2007:
a.
In the amount of $ 244,079.01 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2007-07-30.pdf
PensionBoard,2007-07-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 30, 2007
Page 2
Member Follrath motioned to adopt the consent calendar and seconded by Member
Willis. Passed 4-0
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2007 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Elzig. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
No response has come back from the Eagles in regards to the Mayor's
letter.
Member Follrath has contacted the Chief of Police but he was on vacation,
he will contact him again when he returns. Also, he has left messages for
Union contacts Mark Landes or Ted Horlbeck to contact him.
Member Soderlund is waiting for the dollar figures to put in his solicitation
letter for Fire retirees and stated current Firefighters (IAFF) donated $500.
Member Willis will follow up on drawing plans with the Public Works
Director, and will be looking at flag policies and protocol. She will bring
the Administrative Policies and Procedures for lowering the City flag to the
next meeting.
Member Elzig suggested other sources for funds for the flag poles, i.e.,
grants, community effort, and how to get the word out? She asked If we
could get the word out through the Mayor's office. She also stated that the
Library Department is good at researching and writing grants and if it
would be possible for the Library Department to help research what is
available.
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Archie E. Waterbury, Assistant Fire Chief, was accepted with
regrets on a motion by Member Elzig and seconded by Member Willis.
Member Willis noted the condolence letters from the Mayor to the families
have been well received. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2007-07-30.pdf
PensionBoard,2007-07-30,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 30, 2007
Page 3
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:52 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2007-07-30.pdf
PensionBoard,2007-10-29,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 29, 2007
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:36 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Nancy Elzig, Robert
Follrath, and Karen Willis. Staff: Juelle Ann Boyer, Chief Financial Officer,
Finance and Lelia Faapouli, Administrative Technician, Human Resources.
David Brandt, Acting City Manager for Member Beverly Johnson arrived during
Item 5B discussion.
3.
MINUTES: The minutes of the Regular Meeting of July 30, 2007 were moved
for approval by Member Elzig and seconded by Member Willis. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2007:
a.
In the amount of $ 233,173.74 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2007:
a.
In the amount of $ 243,543.92 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2007:
a.
In the amount of $ 242,529.06 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2007-10-29.pdf
PensionBoard,2007-10-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 29, 2007
Page 2
Member Elzig motioned to adopt the consent calendar and seconded by Member
Follrath. Passed 4-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending September 30, 2007 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Follrath has contacted the Chief of Police and the Chief will
contact the Union Reps, Mark Landes or Ted Horlbeck. Member Follrath
has not heard back from them yet. He will contact them again.
Member Follrath also noted that the Eagles said they sent a check to the
City for the Flag Pole project, but no check was received in Finance or
Human Resources. Member Follrath will check with the Eagles on their
donation.
Member Follrath will also check with the Elks for a donation.
Member Soderlund is still waiting for the dollar figures before sending out
his solicitation letter to Fire retirees.
Member Willis passed out the City's Administrative Instructions for
lowering the flags. She also explained that the flag policies will be revised
soon to include protocols regarding sister city, etc.
Member Willis spoke with the Library Director regarding grants and was
given sources to research. Member Willis will research the websites with
the assistance of the Library Director.
Member Soderlund inquired where the funds will be stored once received.
Ms. Boyer explained that there would be a deposit account set up as an
asset account that would tag the project so funds can be tracked.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2007-10-29.pdf
PensionBoard,2007-10-29,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 29, 2007
Page 3
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
The board asked Mr. Brandt of the progress on coordinating the Mayor's
schedule with the Pension Board meetings, Mr. Brandt replied that Chris Baines
of the City Manager's office is working on it.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2007-10-29.pdf
PensionBoard,2008-01-28,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 28, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member Robert Follrath at 4:50 p.m.
2.
ROLL CALL: Present: Trustees Robert Follrath, Nancy Elzig, and Karen Willis.
Staff: Juelle Ann Boyer, Chief Financial Officer, Finance and Lelia Faapouli,
Administrative Technician, Human Resources.
Absent: Members Beverly Johnson and William Soderlund
3.
MINUTES: The minutes of the Regular Meeting of October 29, 2007 were
moved for approval by Member Elzig and seconded by Member Willis. Passed
3-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2007:
a.
In the amount of $ 237,449.84 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2007:
a.
In the amount of $ 231,446.85 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF DECEMBER 2007:
a.
In the amount of $ 231,316.50 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,447.71 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-01-28.pdf
PensionBoard,2008-01-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 28, 2008
Page 2
Member Elzig motioned to adopt the consent calendar and seconded by Member Willis.
Passed 3-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending December 31, 2007 was
accepted as presented. Member Willis moved to approve, seconded by
Member Elzig. Passed 3-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Follrath spoke with the Chief of Police who said he notified the
Union Reps, Mark Landes and Ted Horlbeck regarding donation to this
project.
Member Follrath contacted the Eagles regarding their donation and found
they haven't sent the check yet. Member Follrath wanted a solid figure to
give to them, so Ms. Boyer suggested that he use the figure the Public
Works Director gave, the estimated cost of $15,000.
Member Willis stated she was not able to follow up with the Library
Director on researching grant websites, but Member Elzig stated she was
able to research the grant websites but has not found anything to report.
She will continue researching.
5-C.
Memo from Human Resources Director notifying of death of 1079
Pensioner, Harold Miller, Fire Lieutenant, was accepted with regrets on a
motion by Member Elzig and seconded by Member Willis. Passed 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.",PensionBoard/2008-01-28.pdf
PensionBoard,2008-01-28,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 28, 2008
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-01-28.pdf
PensionBoard,2008-04-28,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 28, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:40 p.m.
2.
ROLL CALL: Present: Trustees Nancy Elzig, and Karen Willis. Staff: Juelle Ann
Boyer, Chief Financial Officer, Finance and Lelia Faapouli, Administrative
Technician, Human Resources.
Absent: Members Beverly Johnson and Robert Follrath
3.
MINUTES: The minutes of the Regular Meeting of January 28, 2008 were
moved for approval by Member Elzig and seconded by Member Willis. Passed
3-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JANUARY 2008:
a.
In the amount of $ 227,562.44 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2008:
a.
In the amount of $ 226,147.76 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF MARCH 2008:
a.
In the amount of $ 225,987.43 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-04-28.pdf
PensionBoard,2008-04-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 28, 2008
Page 2
Member Elzig motioned to adopt the consent calendar and seconded by Member Willis.
Passed 3-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending March 31, 2008 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Willis. Passed 3-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Willis had nothing new to report regarding grants. Member Elzig
also reported researching grants on the internet but could not find
anything to report.
Juelle-Ann Boyer suggested a company called eCIVIS that sell their
services to research grants for you. Member Willis will look into it.
5-C.
Memo from Human Resources Director notifying of death of 1079
Pensioners, Alice Aspinall, widow of Battalion Chief - Warren Aspinall,
Robert Nunes, Firefighter and Leonard Engstrom, Police Officer was
accepted with regrets on a motion by Member Elzig and seconded by
Member Willis. Passed 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:46 p.m.",PensionBoard/2008-04-28.pdf
PensionBoard,2008-04-28,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 28, 2008
Page 3
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-04-28.pdf
PensionBoard,2008-07-28,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 28, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:32 p.m.
2.
ROLL CALL: Present: Trustees Nancy Elzig, Robert Follrath and Karen Willis.
Staff: Juelle Ann Boyer, Chief Financial Officer, Finance and Lelia Faapouli,
Administrative Technician, Human Resources. Arrived late: Member Beverly
Johnson
3.
MINUTES: The minutes of the Regular Meeting of April 28, 2008 were moved
for approval by Member Elzig and seconded by Member Willis. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2008:
a.
In the amount of $ 217,134.14 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2008:
a.
In the amount of $ 210,071.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2008:
a.
In the amount of $ 214,630.13 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-07-28.pdf
PensionBoard,2008-07-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 28, 2008
Page 2
Member Follrath motioned to adopt the consent calendar and seconded by Member
Willis. Passed 4-0
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2008 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Willis. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Willis researched the Ecivis website and passed out grant
information from the website. This website handles a lot of local
government grants and charges between $15,000 to $25,000 for their
services. The Board agreed that this website would benefit the City as a
whole to have for their City programs, but decided it was too expensive for
this purpose.
Member Follrath spoke with the Chief of Police who informed him that the
Police Groups will be discussing the donation with their membership.
Member Follrath said he will wait until the Chief of Police or Police Groups
contact him.
Member Follrath also mentioned that he will contact the Eagles again and
that he has not contacted the Elks yet.
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Frances Westmoreland, widow of Police Lieutenant Ralph
Westmoreland was accepted with regrets on a motion by Member Elzig
and seconded by Member Follrath. Passed 5-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Willis informed the Board that this was the last Pension Board meeting
for Juelle Ann Boyer, Chief Financial Officer, because she is retiring. The Board
thanked Juelle Ann Boyer for her service to the Pension board and wished her
well in her retirement. Member Willis informed the Board that the new Interim
Chief Financial Officer is Ann Marie Gallant.",PensionBoard/2008-07-28.pdf
PensionBoard,2008-07-28,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 28, 2008
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-07-28.pdf
PensionBoard,2008-10-27,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 27, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:35 p.m.
2.
ROLL CALL: Present: Trustees Robert Follrath, Karen Willis and David Brandt,
Assistant City Manager for Trustee Beverly Johnson. Staff: Ann Marie Gallant,
Interim Chief Financial Officer, Finance and Lelia Faapouli, Administrative
Technician, Human Resources. Absent: Trustee Nancy Elzig
3.
MINUTES: The minutes of the Regular Meeting of July 28, 2008 were moved
for approval by Member Follrath and seconded by Member Willis. Passed 3-0.
4.
CONSENT CALENDAR:
4-A. PENSION PAYROLL FOR THE MONTH OF JULY 2008:
a.
In the amount of $ 210,071.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2008:
a.
In the amount of $ 210,050.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2008:
a.
In the amount of $ 214,630.13 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-10-27.pdf
PensionBoard,2008-10-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 27, 2008
Page 2
Member Follrath motioned to adopt the consent calendar and seconded by Member
Willis. Passed 3-0
5.
AGENDA ITEMS:
5-A. The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending September 30, 2008 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Willis. Passed 3-0
5-B. Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Follrath noted that response to requests for donations for the new
flag poles has not been as expected. Fire groups have committed to
donating funds, but Police and other groups have not committed. Member
Follrath requested that this item be taken off the agenda and tabled until
further notice.
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Gladys Jasper, widow of Police Sergeant Jack Jasper, was
accepted with regrets on a motion by Member Follrath and seconded by
Member Willis. Passed 3-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Follrath requested an updated list of Pensioners. Member Willis will
provide the listing to the Pension Board.",PensionBoard/2008-10-27.pdf
PensionBoard,2008-10-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 27, 2008
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-10-27.pdf
PensionBoard,2009-01-26,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 26, 2009
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:38 p.m.
2.
ROLL CALL: Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig,
and Susan Freeman, Senior Management Analyst for Trustee Karen Willis.
Staff: Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of October 27, 2008 were
moved for approval by Member Follrath and seconded by Member Elzig with
amendment to Agenda item 5B. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2008:
a.
In the amount of $ 242,220.46 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2008:
a.
In the amount of $ 204,146.75 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF DECEMBER 2008:
a.
In the amount of $ 208,569.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
Member Elzig moved to adopt the consent calendar, with a second by Member Follrath.
Passed 4-0",PensionBoard/2009-01-26.pdf
PensionBoard,2009-01-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 26, 2009
Page 2
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending December 31 2008 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Elzig. Passed 4-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Susan Freeman (for Member Willis) passed out a listing of the current 1079 and
1082 pensioners as requested by the Board at the last meeting.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2009-01-26.pdf
PensionBoard,2009-04-27,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 27, 2009
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Acting Chair William Soderlund at 4:35 p.m.
2.
ROLL CALL:
Present: Acting Chair William Soderlund, Trustees: Robert Follrath, Nancy
Elzig, and Karen Willis. Absent: Trustee Beverly Johnson
Staff: Glenda Jay, Interim Finance Director and Lelia Faapouli, Administrative
Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of January 26, 2009 were
moved for approval by Member Follrath and seconded by Member Elzig. Passed
4-0.
A motion to accept modification to Agenda Item 5B on the minutes of the Regular
Meeting of October 27, 2008 was made by Member Follrath and seconded by
Member Willis. Passed 4-0.
4.
CONSENT CALENDAR:
4-A. PENSION PAYROLL FOR THE MONTH OF JANUARY 2009:
a.
In the amount of $ 203,979.72 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B. PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2009:
a.
In the amount of $ 203,979.72 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2009-04-27.pdf
PensionBoard,2009-04-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 27, 2009
Page 2
4-C. PENSION PAYROLL FOR THE MONTH OF MARCH 2009:
a.
In the amount of $ 216,415.70 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
Member Elzig moved to adopt the consent calendar, seconded by Member Follrath.
Passed 4-0
5.
AGENDA ITEMS:
5-A.
The Interim Finance Director's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending March 31, 2009 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Elzig. Passed 4-0
5-B.
Memo from Human Resources Director notifying of death of 1079
Pensioners, Evelyn Lenehan, widow of Fire Apparatus Operator William
Lenehan, and Roberta Orem, widow of Fire Captain Ray Orem, was
accepted with regrets on a motion by Member Elzig and seconded by
Member Follrath. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Acting Chair Soderlund welcomed the new Interim Finance Director, Glenda Jay,
to the Pension Board meeting.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.",PensionBoard/2009-04-27.pdf
PensionBoard,2009-04-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 27, 2009
Page 3
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2009-04-27.pdf
PensionBoard,2009-07-27,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 27, 2009
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:35 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
Nancy Elzig, and Karen Willis.
Staff: Glenda Jay, Interim Finance Director and Lelia Faapouli, Administrative
Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of April 27, 2009 were moved
for approval by Member Follrath and seconded by Member Elzig. Passed 5-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2009:
a.
In the amount of $ 195,041.91 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2009:
a.
In the amount of $ 194,420.86 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2009:
a.
In the amount of $ 193,830.07 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2009-07-27.pdf
PensionBoard,2009-07-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2009
Page 2
Member Follrath moved to adopt the consent calendar, seconded by Member
Soderlund. Passed 5-0
5.
AGENDA ITEMS:
5-A.
The Interim Finance Director's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2009 was
accepted as presented. Member Elzig moved to approve, seconded by
Member Follrath. Passed 5-0
5-B.
Memo from Human Resources Director notifying of death of 1079
Pensioners, Roy Ricketts, Fire Apparatus Operator, and Helen Songey,
widow of Asst Fire Chief Albert Songey, was accepted with regrets on a
motion by Member Soderlund and seconded by Member Elzig. Passed
5-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2009-07-27.pdf
PensionBoard,2009-10-26,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 26, 2009
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:32 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
Absent: Nancy Elzig and Karen Willis.
Staff: Susan Freeman, Senior Management Analyst, Human Resources and
Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of July 27, 2009 were moved
for approval by Member Follrath and seconded by Member Soderlund. Passed
3-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2009:
a.
In the amount of $ 182,976.88 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2009:
a.
In the amount of $ 182,976.91 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2009:
a.
In the amount of $ 186,964.80 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2009-10-26.pdf
PensionBoard,2009-10-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 26, 2009
Page 2
Member Follrath moved to adopt the consent calendar, seconded by Member
Soderlund. Passed 3-0.
5.
AGENDA ITEMS:
5-A.
The Interim Finance Director's Financial Report for City of Alameda Police
and Fire Pension Funds ending September 30, 2009 was accepted as
presented. Member Soderlund moved to approve, seconded by Member
Follrath. Passed 3-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Follrath inquired if there were any pensioner deaths this quarter. Staff
replied that there were no deaths this quarter.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:35 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2009-10-26.pdf
PensionBoard,2010-01-25,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 25, 2010
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:40 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
Nancy Elzig and Karen Willis.
Staff: Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of October 26, 2009 were
moved for approval by Member Follrath and seconded by Member Elzig. Passed
5-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF OCTOBER 2009:
a.
In the amount of $ 182,976.91 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2009:
a.
In the amount of $ 177,777.83 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF DECEMBER 2009:
a.
In the amount of $ 181,627.72 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2010-01-25.pdf
PensionBoard,2010-01-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 25, 2010
Page 2
Member Follrath moved to adopt the consent calendar, seconded by Member
Soderlund. Passed 5-0.
5.
AGENDA ITEMS:
5-A. The Financial Report for City of Alameda Police and Fire Pension Funds
ending December 31, 2009 was accepted as presented. Member Elzig
moved to approve, seconded by Member Soderlund. Passed 5-0
5-B.
The memo from Human Resources Director notifying of death of a 1079
Pensioner, Ernestine McCart, widow of Police Officer Elwood McCart, was
accepted with regrets on a motion by Member Elzig and seconded by
Member Follrath. Passed 5-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2010-01-25.pdf
PensionBoard,2010-04-26,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 26, 2010
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:37 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
and Nancy Elzig. Absent: Karen Willis.
Staff: Susan Freeman Senior Management Analyst, Human Resources and
Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of January 25, 2010 were
moved for approval by Member Follrath and seconded by Member Elzig. Passed
4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JANUARY 2010:
a.
In the amount of $ 177,777.83 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF FEBRUARY 2010:
a.
In the amount of $ 177,938.79 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,614.10 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF MARCH 2010:
a.
In the amount of $ 181,708.19 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2010-04-26.pdf
PensionBoard,2010-04-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 26, 2010
Page 2
Member Follrath moved to adopt the consent calendar, seconded by Member
Soderlund. Passed 4-0.
5.
AGENDA ITEMS:
5-A. The Financial Report for City of Alameda Police and Fire Pension Funds
ending March 31, 2010 was accepted as presented. Member Soderlund
asked about the Pension Payroll & Health Benefits Expenditures on the
Financial Report: 1) Is the title correct?, 2) Are there Health benefit costs
included in the amount shown on the report and if so, could the numbers
be broken down to show the Health benefit costs?, 3) Is the data for nine
months ended, 4) How do the numbers relate to the numbers on the
Pension Payroll memo, and 5) Do the 1082 recipients receive health
premium reimbursement from the City? Human Resources will research
and report back at next Pension meeting.
Member Elzig moved
to
approve, seconded by Member Soderlund. Passed 4-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:54 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2010-04-26.pdf
PensionBoard,2010-07-26,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 26, 2010
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:39 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
and Karen Willis . Absent: Nancy Elzig
Staff: Susan Freeman, Senior Management Analyst, Human Resources.
Member of the Public: Katherine Johnson
3.
MINUTES: The minutes of the Regular Meeting of April 26, 2010 were moved
for approval by Member Follrath and seconded by Member Soderlund. Passed
4-0.
4.
CONSENT CALENDAR:
4-A. PENSION PAYROLL FOR THE MONTH OF APRIL 2010:
a.
In the amount of $ 177,858.30 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2010:
a.
In the amount of $ 177,858.30 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2010:
a.
In the amount of $ 177,267.73 for the members under
Pension Ordinance No. 1079, N.S.",PensionBoard/2010-07-26.pdf
PensionBoard,2010-07-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 26, 2010
Page 2
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
Member Soderlund moved to adopt the consent calendar, seconded by Member
Follrath. Passed 4-0.
5.
AGENDA ITEMS:
5-A. The Financial Report for City of Alameda Police and Fire Pension Funds
ending June 30, 2010 was accepted as presented.
5-B. Staff presented information (attached) in response to questions asked at
the April 26, 2010 meeting about the Pension Payroll & Health Benefits
Expenditures on the Financial Report.
1) and 2): Health Benefits are not included in the Pension Payroll &
Health Benefits Expenditure line, as the 1082 funds ran out quite a
while ago. The title is a carryover from that era.
3) The data shown on the Financial Report for the Period ending March
31, 2010 is for nine months ended March 31, 2010,
4) The numbers on the Pension Payroll memo are for the most recent
quarter, while the numbers on the Financial Report are cumulative
for the fiscal quarter to date; and
5) The 1082 recipients receive no health premium reimbursement from
the City, in accordance with the Agreement Transferring 1082
Pension System Members to PERS.
Member Soderlund asked if there is an ""escalator"" in the 1082 plan. Staff
will research and report back at the next Pension Board meeting.
5-C Notification of death of Nita Evans, widow of Firefighter Lewis Evans, was
accepted with regret. Member Follrath moved to accept, seconded by
Member Soderlund. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no communications from the board.",PensionBoard/2010-07-26.pdf
PensionBoard,2010-07-26,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 26, 2010
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2010-07-26.pdf
PensionBoard,2010-10-25,1,"OF
R
B
$
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 25, 2010
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Beverly Johnson at 4:35 p.m.
2.
ROLL CALL:
Present: Chair Beverly Johnson, Trustees: William Soderlund, Robert Follrath,
and Karen Willis. Absent: Nancy Elzig
Staff: Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES: The minutes of the Regular Meeting of July 26, 2010 were moved
for approval by Member Follrath and seconded by Member Soderlund. Passed
4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF JULY 2010:
a.
In the amount of $ 173,526.59 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF AUGUST 2010:
a.
In the amount of $ 173,526.59 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF SEPTEMBER 2010:
a.
In the amount of $ 177,267.73 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2010-10-25.pdf
PensionBoard,2010-10-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 25, 2010
Page 2
Member Soderlund moved to adopt the consent calendar, seconded by Member
Follrath Passed 4-0.
5.
AGENDA ITEMS:
5-A. The Financial Report for City of Alameda Police and Fire Pension Funds
ending September 30, 2010 was accepted as presented. Member Follrath
moved to approve, seconded by Member Willis. Passed 4-0
5-B. The information regarding the Financial Report for City of Alameda Police
and Fire Pension Funds was accepted as presented. Member Follrath
moved to approve, seconded by Member Willis. Passed 4-0
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Eleanore Tulloh, widow of Chief of Police William Tulloh, was
accepted with regrets on a motion by Member Follrath and seconded by
Member Soderlund. Passed 4-0
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Soderlund asked if the 1082 Retirees received medical insurance.
Member Willis explained that medical insurance was not a part of the plan. The
health insurance benefit was provided to those who transferred from the 1082
Plan to PERS. There were only two individuals who chose to stay under the
1082 Plan.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:52 p.m.
Respectfully submitted.
American
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2010-10-25.pdf
PensionBoard,2011-01-31,1,"CIVY
OF
TERRA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 31, 2011
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:35 p.m.
2.
ROLL CALL:
Present: Chair Marie Gilmore
Trustees: Robert Follrath, Nancy Elzig and
Karen Willis.
Absent: William Soderlund
Staff: Fred Marsh, Controller, Finance.
3.
MINUTES: Due to the absence of Member Soderlund and the fact that Member
Elzig was not present at the Pension Board meeting in October, the minutes
could not be approved. These minutes will be placed on the April 25, 2011
agenda.
4.
CONSENT CALENDAR:
4-A. PENSION PAYROLL FOR THE MONTH OF OCTOBER 2010:
a.
In the amount of $ 169,694.00 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-B. PENSION PAYROLL FOR THE MONTH OF NOVEMBER 2010:
a.
In the amount of $ 164,400.00 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
4-C. PENSION PAYROLL FOR THE MONTH OF DECEMBER 2010:
a.
In the amount of $ 168,003.00 for the members under
Pension Ordinance No. 1079, N.S.",PensionBoard/2011-01-31.pdf
PensionBoard,2011-01-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 31, 2011
Page 2
b.
In the amount of $ 3,587.00 for the members under
Pension Ordinance No. 1082, N.S.
Member Follrath moved to accept the consent calendar, seconded by Member Elzig.
Motion Passed 4-0.
5.
AGENDA ITEMS:
5-A. Financial Report for City of Alameda Police and Fire Pension Funds
Ending December 31, 2010 was accepted as presented by Member
Follrath. Member Willis seconded the motion which was Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Discussion ensued regarding the reason the Financial Report was reported
separately from the Pension Payroll. Controller Marsh asked if the Board would
prefer to have both reports submitted together as one agenda item. The Board
agreed that combining the reports would be preferable as an Agenda item. This
change will take place for the April 2011 meeting.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
Rannwells
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2011-01-31.pdf
PensionBoard,2011-04-25,1,"OF
City
TERRA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 25, 2011
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:31 p.m.
2.
ROLL CALL:
Present: Chair Marie Gilmore Trustees: Robert Follrath, William Soderlund and
Karen Willis.
Absent: Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician III, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of October 25, 2010 were moved for
approval by Member Follrath and seconded by Member Willis. Passed 3-0 with
one abstaining.
The minutes of the Regular Meeting of January 31, 2011 were moved for
approval by Member Follrath and seconded by Member Willis. Passed 3-0 with
one abstaining.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2011
and City of Alameda Police & Fire Pension Funds Financial Reports For
the Period Ending March 31, 2011 from Fred Marsh, Controller, was
accepted as presented by Member Soderlund and seconded by Member
Follrath. Passed 4-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Soderlund stated that he knew of a 1082 Pensioner who was planning
on marrying a widow of a 1082 Pensioner and that they were concerned about
the benefits. Member and Secretary to the Board Karen Willis told the Board that",PensionBoard/2011-04-25.pdf
PensionBoard,2011-04-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 25, 2011
Page 2
she had met with these individuals and explained to them that the widow would
lose her City paid retiree health benefits should she remarry and that the
Pensioner would not be able to add her to his City paid retiree health. Member
Soderlund stated that both the Pensioner and the widow of the Pensioner
understood that the widow would have to give up her medical benefits if they wed
as this benefit is not transferable.
Member and Secretary to the Board Willis also mentioned that the recent widow
of a firefighter will not be receiving City paid retiree health benefits as the
firefighter was not retired from the City at the time of his death. The benefits for
the widow are being provided through a state program under a service related
death which are similar to a full pension benefit and retiree health benefit.
Member Follrath acknowledged the death of Phillip Bonadona (Retired Police
Sergeant) and requested a condolence letter be sent to his widow.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:39 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2011-04-25.pdf
PensionBoard,2011-07-25,1,"CITY
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 25, 2011
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:34 p.m.
2.
ROLL CALL:
Present: Chair Marie Gilmore Trustees: Robert Follrath, William Soderlund,
Nancy Elzig and Karen Willis.
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician III, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of April 25, 2011 were moved for approval
by Member Follrath and seconded by Member Soderlund. Passed 5-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2011
and City of Alameda Police & Fire Pension Funds Financial Reports For
the Period Ending June 30, 2011 from Fred Marsh, Controller.
Mr. Marsh noted an error on the date of the agenda for the July 25, 2011
meeting. The ""Pension Payroll and Financial Reports - Quarter Ending
June 31, 2011"" should be June 30, 2011. He also noted that the ""City of
Alameda Police & Fire Pension Funds Financial Reports For the Period
Ending June 30, 2011"" report had an error in the middle of the report. He
stated that the Preliminary Results of Operations for six months ending
December 31, 2010 should not be shown in this report. Mr. Marsh then
reviewed the entire report with the Board and stated that the 1079 and
1082 amounts will be adjusted at the year end.
Member Elzig moved to accept the report with the noted corrections,
which was seconded by Member Follrath. Passed 5-0.",PensionBoard/2011-07-25.pdf
PensionBoard,2011-07-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2011
Page 2
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Follrath asked if the Pension Board was going to be advised on the new
Fire and Police pension plan changes. Member and Secretary to the Board
Willis explained that safety employees under the new Memorandum of
Understandings that were recently adopted will be contributing an additional 2%
toward their PERS pensions which is technically a part of the employer's
contribution to PERS. This means that safety employees will go from
contributing 9% to 11% of their earnings to their pension.
The changes made to the retiree health care benefit are that current safety
employees must be employed with the City at least five years to be eligible and
will be reimbursed at either the Kaiser or Blue Shield rates for up to the two party
rate. Safety employees hired after June 7, 2011, must work at least ten years to
be eligible and will be reimbursed at either the Kaiser or Blue Shield rate at the
single party rate only.
Member and Secretary to the Board Willis went on to explain that these are
structural changes that needed to be made in order for these benefits to be
sustainable in the future. She pointed out that these changes do not in any way
impact current retirees and do not impact either the 1079 or 1082 pension plans.
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2011-07-25.pdf
PensionBoard,2011-10-31,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 31, 2011
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:37 p.m.
2.
ROLL CALL:
Present: Trustees: Robert Follrath, William Soderlund and Karen Willis.
Absent: Chair Marie Gilmore and Trustee Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Marsha Merrick, Administrative
Assistant, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of July 25, 2011 were moved for approval by
Member Follrath and seconded by Member Willis. Passed 3-0.
4.
AGENDA ITEMS:
4-A.
Pension Payroll and Financial Reports - Quarter Ending September 30,
2011 and City of Alameda Police & Fire Pension Funds Financial Reports
for the Period Ending September 30, 2011 from Fred Marsh, Controller.
Mr. Marsh presented the draft reports for the quarter. The number of
members remained the same; contributions also remained the same.
There had been an actuarial performed on the plan recently. The average
age of the remaining 1079 members is 85.
Member Willis moved to accept the report, which was seconded by
Member Follrath. Passed 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2011-10-31.pdf
PensionBoard,2011-10-31,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 31, 2011
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:43 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2011-10-31.pdf
PensionBoard,2012-01-30,1,"any
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 3:30 P.M., JANUARY 30, 2012
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 3:35 p.m.
2.
ROLL CALL:
Present: Trustees: Marie Gilmore, William Soderlund and Holly Brock-Cohn
Absent: Trustees: Robert Follrath and Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
Approval of the minutes of the Regular Meeting of October 31, 2011 was put on
hold until the next meeting. The Mayor said she would ask the City Clerk's office
if minutes can be approved without a quorum, since there were three members
present at the meeting and one has since retired and is no longer on the board.
4.
AGENDA ITEMS:
4-A.
Pension Payroll and Financial Reports - Quarter Ending December 31,
2011 and City of Alameda Police & Fire Pension Funds Financial Reports
for the Period Ending December 31, 2011 from Fred Marsh, Controller.
Member Soderlund moved to accept the report, which was seconded by
Member Marie Gilmore. Passed 3-0
4-B
Notice from Human Resources Director regarding the death of two 1079
Pensioners - Verlene Baker, widow of Police Officer Stanley Baker and
Lucille Preminger, widow of Police Sergeant Milton Preminger was
accepted with regrets.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2012-01-30.pdf
PensionBoard,2012-01-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, Janurary 30, 2012
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 3:43 p.m.
Respectfully submitted,
Hollysmill
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2012-01-30.pdf
PensionBoard,2012-04-30,1,"any
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 3:30 P.M., APRIL 30, 2012
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:35 p.m.
2.
ROLL CALL:
Present: Trustees: Marie Gilmore, William Soderlund, Robert Follrath and Holly
Brock-Cohn
Absent: Trustee: Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of October 31, 2011 was accepted by the
Pension Board with notation if Member was present at meeting or not: Robert
Follrath-Accept, present; William Soderlund-Accept, present; Holly Brock-
Cohn-Accept, not present; Marie Gilmore-Accept, not present; and Fred Marsh-
Accept, present.
The minutes of the Regular Meeting of January 30, 2012 was moved for approval
by Member Soderlund and seconded by Member Brock-Cohn. Passed 3-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2012
and City of Alameda Police & Fire Pension Funds Financial Reports for
the Period Ending March 31, 2012 from Fred Marsh, Controller. Member
Soderlund moved to accept the report, which was seconded by Member
Follrath. Passed 4-0",PensionBoard/2012-04-30.pdf
PensionBoard,2012-04-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 30, 2012
Page 2
4-B
Notice from Human Resources Director regarding the death of two 1079
Pensioners - Muriel Miesner widow of Firefighter Bernard Miesner and
Ernest L. Servente, Fire Chief, was accepted with regrets on a motion
from Member Soderlund and seconded by Member Follrath. Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
HollyBice
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2012-04-30.pdf
PensionBoard,2012-07-30,1,"GITY
OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 3:30 P.M., JULY 30, 2012
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:30 p.m.
2.
ROLL CALL:
Present: Trustees: Marie Gilmore, William Soderlund, Robert Follrath and Holly
Brock-Cohn
Absent: Trustee: Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of April 30, 2012 was moved for approval by
Member Follrath and seconded by Member Soderlund. Passed 4-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2012
and City of Alameda Police & Fire Pension Funds Financial Reports for
the Period Ending June 30, 2012 from Fred Marsh, Controller. Member
Follrath moved to accept the report, which was seconded by Member
Soderlund. Passed 4-0
4-B
Board Members were reminded to watch the training video regarding the
Sunshine Ordinance and to turn in their signed Sunshine Ordinance
Declaration.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2012-07-30.pdf
PensionBoard,2012-07-30,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 30, 2012
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:35 p.m.
Respectfully submitted,
Holly S.COL
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2012-07-30.pdf
PensionBoard,2012-10-29,1,"of
of
ORATED
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 29, 2012
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:32 p.m.
2.
ROLL CALL:
Present: Trustees: Marie Gilmore, William Soderlund, Robert Follrath and Holly
Brock-Cohn
Absent: Trustee: Nancy Elzig
Staff: Fred Marsh, Controller, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of July 30, 2012 was moved for approval by
Member Follrath and seconded by Member Soderlund. Passed 4-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2012 and City of Alameda Police & Fire Pension Funds Financial Reports
for the Period Ending September 30, 2012 from Fred Marsh, Controller.
Member Follrath moved to accept the report, which was seconded by
Member Soderlund. Passed 4-0
4-B.
Board Members were reminded to watch the training video regarding the
Sunshine Ordinance and to turn in their signed Sunshine Ordinance
Declaration.
4-C. Notice from Human Resources Director regarding the death of a 1079
Pensioner - Louis Johnson, Assistant Fire Chief, was accepted with
regrets on a motion from Member Soderlund and seconded by Member
Follrath. Passed 4-0",PensionBoard/2012-10-29.pdf
PensionBoard,2012-10-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 29, 2012
Page 2
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
Jifk
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2012-10-29.pdf
PensionBoard,2013-01-28,1,"e
the
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 28, 2013
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair William Soderlund at 4:33 p.m.
2.
ROLL CALL:
Present: Trustees William Soderlund, Robert Follrath, Nancy Elzig and Holly
Brock-Cohn
Absent: Trustee Marie Gilmore
Staff: Elizabeth Warmerdam, Assistant City Manager, Fred Marsh, Controller,
Brad Farmer, Accounting Supervisor, Finance and Lelia Faapouli, Administrative
Technician, Human Resources
3.
MINUTES:
The minutes of the Regular Meeting of October 29, 2012 was moved for approval
by Member Follrath and seconded by Member Brock-Cohn. Passed 3-0
4.
AGENDA ITEMS:
4-A.
Pension Payroll and Financial Reports - Quarter Ending December 31,
2012 and City of Alameda Police & Fire Pension Funds Financial Reports
for the Period Ending December 31, 2012 from Fred Marsh, Controller.
Member Elizig moved to accept the report, which was seconded by
Member Follrath. Passed 4-0
4-B. AB 1234 Mandatory Ethics Training reminder was given to Board
members. Member Follrath handed his certificate in (which he did on
line). If training is done on line it is free, or you can request the self-study
materials and take two self-assessment tests at $25 per test. The City will
reimburse your costs.",PensionBoard/2013-01-28.pdf
PensionBoard,2013-01-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 28, 2013
Page 2
4-C. Notice from Human Resources Director regarding the death of a 1079
Pensioner - Robert Schreiber, Police Officer, was accepted with regrets
on a motion from Member Follrath and seconded by Member Elzig.
Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
lifty
the
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2013-01-28.pdf
PensionBoard,2013-04-29,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 29, 2013
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 360
1.
The meeting was called to order by Chair Marie Gilmore at 4:35 p.m.
2.
ROLL CALL:
Present: Trustees Marie Gilmore, William Soderlund, Robert Follrath. Nancy
Elzig arrived at 4:40 pm.
Staff: Elizabeth Warmerdam, Assistant City Manager, Fred Marsh, Controller,
Jill Kovacs, Senior Management Analyst, Human Resources, Lelia Faapouli,
Administrative Technician, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of January 28, 2013 was moved for approval
by Member Follrath and seconded by Member Soderlund. Passed 3-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2013
and City of Alameda Police & Fire Pension Funds Financial Reports for
the Period Ending March 31, 2013 from Fred Marsh, Controller. Member
Soderlund moved to accept the report, which was seconded by Member
Follrath. Passed 4-0
4-B.
AB 1234 Mandatory Ethics Training reminder was given to Board
members to turn in their forms after completing the training.
4-C. Statement of Economic Interests, Form 700 was sent out to Board
members to review and complete forms. Members Soderlund and Follrath
turned in their forms. Member Elzig will turn in her form this week.",PensionBoard/2013-04-29.pdf
PensionBoard,2013-04-29,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 29, 2013
Page 2
4-D.
Notice from Human Resources Director regarding the death of a 1079
Pensioner - Clarence Dockery, Fire Captain, was accepted with regrets
on a motion from Member Soderlund and seconded by Member Follrath.
Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no oral communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
Holly Brock-Cohn,
Human Resources Director
and Secretary to the Pension Board",PensionBoard/2013-04-29.pdf
PensionBoard,2013-10-28,1,"any
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 28, 2013
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:37 p.m.
2.
ROLL CALL:
Present: Trustees Marie Gilmore, William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Robert Follrath
Staff: Elizabeth Warmerdam, Assistant City Manager, Fred Marsh, Finance
Director, Lelia Faapouli, Administrative Technician, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of July 28, 2013 was moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 4-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2013 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2013 was presented by Fred Marsh, Finance
Director. Mr. Marsh also answered the questions from the last meeting about the
Administrative Expenses, which are the actuarial costs for 1079/1082 plans by
Bartel and Associates and an annual audit by Maze & Associates. The reports
were moved for approval by Member Soderlund and seconded by Member Elzig.
Passed 4-0
4-B. The new Agenda Format on the City Website was presented and
explained to the Board by Member Kovacs. A copy of the new format was
handed out so Members could see the difference between the old and new
formats. The new agenda format is processed through Legistar, a centralized
system where agendas, reports, and minutes are posted to the City Website. On",PensionBoard/2013-10-28.pdf
PensionBoard,2013-10-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 28, 2013
Page 2
the website, the parts that are underlined are active links to the documents.
Historically, all communications for the Pension Board have gone out hard copy,
so it was asked if the Board would like to continue that or receive it electronically.
Chair Gilmore suggested that when the packet is ready to go out, an email
should be sent out saying your packet is ready online. She asked if the packet
could also be put on ILegislate for viewing on the IPad and then demonstrated
how ILegislate works and how you can pull up the different agendas on the IPad.
We will check with the City Clerk on this. Member Elzig liked the idea of an email
being sent to notify of the packet and is willing to print out the information.
Member Soderlund is also willing to receive the packet electronically. We will
check with Member Follrath for his preference at the next meeting.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no Pension Board communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
lifth
Jill Kovacs
Interim Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2013-10-28.pdf
PensionBoard,2014-01-27,1,"tooks
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 27, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:30 p.m.
2.
ROLL CALL:
Present: Trustees Marie Gilmore, William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Robert Follrath
Staff: Fred Marsh, Finance Director, Lelia Faapouli, Administrative Technician,
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of October 28, 2013 was moved for approval
by Member Soderlund and seconded by Member Elzig. Passed 4-0
4.
AGENDAITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2013 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2013 was presented by Fred Marsh, Finance
Director. The reports were moved for approval by Member Soderlund and
seconded by Member Elzig. Passed 4-0
4-B. Memo regarding the death of 1079 Pensioners - Frances Gustin (Widow
of Firefighter Alfred Gustin Jr.) deceased 12/8/13 and John T Reilly (Fire
Apparatus Operator) deceased 1/3/14 was accepted with regret by Member
Soderlund and seconded by Member Elzig. Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2014-01-27.pdf
PensionBoard,2014-01-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 27, 2014
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no Pension Board communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
tifth
Jill Kovacs
Interim Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2014-01-27.pdf
PensionBoard,2014-04-28,1,"GOVY
OF
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 28, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Trustee, Interim Human Resources
Manager/Secretary to the Pension Board, Jill Kovacs at 4:36 p.m.
2.
ROLL CALL:
Present: Trustees: William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Marie Gilmore and Robert Follrath
Staff: Fred Marsh, Finance Director, Lelia Faapouli, Administrative Technician,
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of January 27, 2014 was moved for approval
by Trustee Soderlund and seconded by Trustee Elzig. Passed 3-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2014
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2014 was presented by Fred Marsh, Finance Director.
The reports were moved for approval by Member Soderlund and seconded by
Member Elzig. Passed 3-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2014-04-28.pdf
PensionBoard,2014-04-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 28, 2014
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Form 700 was received by Trustees Elzig and Soderlund. Board trustees were
reminded that Sunshine Training was also required. They were advised that
training would be conducted in the Council Chambers on 5/15/14 and 5/29/14 or
that they could take it online. Sunshine Training acknowledgement forms were
distributed via email.
The Pension Board was concerned about Pension Board Trustee Robert
Follrath, who has been absent from meetings due to health issues. The Board
wants Trustee Follrath to know he is in their thoughts and that they wish him
good health and that he would be able to attend future meetings.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:46 p.m.
Respectfully submitted,
if
Jill Kóvacs
Interim Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2014-04-28.pdf
PensionBoard,2014-07-28,1,"a
The
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 28, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:32 p.m.
2.
ROLL CALL:
Present: Trustees: William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Robert Follrath
Staff: Fred Marsh, Finance Director, Tiffany llacqua, HR Analyst I, Human
Resources.
3.
MINUTES:
The minutes of the Regular Meeting of April 28, 2014 was moved for approval by
Trustee Elzig and seconded by Trustee Soderlund. Passed 3-0
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2014
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending June 30, 2014 was presented by Fred Marsh, Finance Director.
The reports were moved for approval by Member Elzig and seconded by Member
Soderlund. Passed 3-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2014-07-28.pdf
PensionBoard,2014-07-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 28, 2014
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Sunshine Training link and acknowledgement forms to be emailed to Trustees.
The Pension Board is concerned about Pension Board Trustee Robert Follrath,
and asked if he would attend the meeting if he was picked up or if the meeting
was moved to Conference Room 360 that is closer to the elevator. Lia Faapouli
of HR Dept will check with Trustee Robert Follrath.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
sight
Jill Kovács
Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2014-07-28.pdf
PensionBoard,2014-10-27,1,"OF
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 27, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:30 p.m.
2.
ROLL CALL:
Present: Trustees: William Soderlund, and Elizabeth Wamerdam (designated
Secretary by City Manager for October 27, 2014 meeting)
Absent: Robert Follrath, Nancy Elzig,
Staff: Juelle-Ann Boyer, Interim Finance Director, Lelia Faapouli, Administrative
Technician, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of July 28, 2014 were presented but
designated Secretary Elizabeth Warmerdam abstained from voting since she
was not in attendance at that meeting and there was not a quorum to vote. The
July 28, 2014 minutes will be held for approval at the next meeting.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2014 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2014 were presented by Juelle-Ann Boyer, Interim
Finance Director. Member Soderlund inquired why the third quarter total went up
on Pension Payroll and Financial Report, Juelle-Ann Boyer will research. The
reports were moved for approval by Member Soderlund and seconded by
designated Secretary Warmerdam. Passed 3-0",PensionBoard/2014-10-27.pdf
PensionBoard,2014-10-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 27, 2014
Page 2
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no Pension Board communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:45 p.m.
Respectfully submitted,
are
Elizabeth Warmerdam
Assistant City Manager
and Secretary to the Pension Board",PensionBoard/2014-10-27.pdf
PensionBoard,2015-01-26,1,"Big
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 26, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:44 p.m.
2.
ROLL CALL:
Present: Trustees: Trish Herrera Spencer, William Soderlund, Nancy Elzig,
Bruce Edwards, and Jill Kovacs
Staff: Brad Farmer: Finance Department, Robin Young and Lelia Faapouli:
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of July 28, 2014 was moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 3-0 with
2
abstaining.
The minutes of the Regular Meeting of October 27, 2014 - Since Members Elzig
and Kovacs were not in attendance at that meeting, they met earlier with Lelia
Faapouli who briefed them on the meeting notes and are now prepared to vote
on the minutes. Chair Herrera Spencer and Member Edwards were not on the
Board until January 2015. Member Soderlund made a motion to accept the
minutes and was seconded by Member Kovacs. Passed 3-0 with 2 abstaining.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2014 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2014 were presented by Brad Farmer, Finance
Supervisor. It was asked at the last meeting why the third quarter went up on the
Pension Payroll and Financial Report. Brad Farmer noted that changes were
decreased in November due to a retiree passing away, and increased in",PensionBoard/2015-01-26.pdf
PensionBoard,2015-01-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 26, 2015
Page 2
December due to payment of new higher Uniform Allowance. Notation for
changes will be included on the bottom of future reports.
Member Soderlund asked why 1082 Health Benefits cost on the Financial Report
is for six months. Brad Farmer answered that the top portion is for three months
and the bottom total is for six months for Health Benefits only. There are
currently 26 1079 pensioners and two 1082 pensioners. The reports were
moved for approval by Member Soderlund and seconded by Member Elzig.
Passed 4-0 with 1 abstaining.
4-B. Memo regarding the death of 1079 Pensioner - Sally Reilly (Widow of Fire
Apparatus Operator John Reilly) deceased 10/26/14, was accepted with regret
by Member Elizg and seconded by Member Soderlund. Passed 5-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the Public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Kovacs officially welcomed new Mayor and Chair, Trish Herrera
Spencer and new Police Representative, Bruce Edwards, to the Pension Board.
Member Kovacs explained that the Pension Board meets quarterly, and is
responsible for oversight of Pension benefits for 28 Retirees or survivors. These
former sworn Safety employees committed their careers to the safety of the
residents of the City of Alameda, so the Pension Board has an important
fiduciary responsibility to oversee their pension benefits.
Member Soderlund requested a letter be sent to former Member Bob Follrath to
thank him for his service to the Pension Board.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
If
Jill Koyács
Secretary to the Pension Board",PensionBoard/2015-01-26.pdf
PensionBoard,2015-04-27,1,"00
the
The
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., APRIL 27, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:35 p.m.
2.
ROLL CALL:
Present: Trustees: Trish Herrera Spencer, William Soderlund, Nancy Elzig, and
Jill Kovacs. Absent: Bruce Edwards
Staff: Elena Adair, Finance Director; Brad Farmer, Acting Financial Services
Manager, and Lelia Faapouli, Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of January 26, 2015 was moved for approval
by Member Soderlund and seconded by Member Elzig. Passed 4-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending March 31, 2015
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2015 were accepted as presented and moved for
approval by Member Soderlund and seconded by Member Elzig. Passed 4-0.
Finance Director Adair brought up a question from the auditors: Do we need to
have a separate annual financial report for the Pension Funds? The Pension
Ordinance does not say we need to have separately audited financial statements
for 1079 and 1082 Pensioners. The Ordinance requires Finance to provide the
Board with a report as we are doing now, but does not ask for a separate annual
financial report. This raises the question, should we continue to have auditors
issue a separate report for these particular Pension plans or can we stop these
reports, which cost the City $10,000. Acting Financial Services Manager Farmer",PensionBoard/2015-04-27.pdf
PensionBoard,2015-04-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 27, 2015
Page 2
said that this is redundant reporting since the same information is in the City's
Comprehensive Annual Financial Report (CAFR) and as such, is still subject to
normal full audit testing. This proposal is to eliminate the external audit and the
separate end of year financial report and save the City $10,000.
Chair Herrera Spencer would like this issue to be on the agenda for the next
meeting so the Board can review and give feedback before deciding and so the
public can be notified. Since we are talking about not having a separate external
audit, it has to be reflected formally because it is a significant change.
Member Kovacs asked the Finance Department to provide a report to the Board
stating what the Ordinance says, what we have been doing and what we are
proposing to do. Chair Herrera Spencer would like to see a copy of the last
external audit attached to the report because that is what is being eliminated in
the future.
Member Kovacs asked if the CAFR includes the required information as a
separate section so the Board could readily locate it. Acting Financial Services
Manager Farmer stated that it is under the ""Trust & Agency"" section. He said the
City is duplicating efforts. The City changed auditors and this new firm
questioned if the separate report is needed. The Pension Ordinance specifically
says there is a report due and that the report should be presented to Council at
the end of the fiscal year and we have been complying by providing a separate
report. The auditors are recommending that we comply with this requirement
through the CAFR versus a separate report.
Chair Herrera Spencer asked if auditors are working now, and was informed that
they would be back in June and then in September for the final audit. Acting
Financial Services Manager Farmer replied that the next Pension Board meeting
will be in July, and the Board can make a decision at that time in time for the final
audit. Member Kovacs asked Finance staff to provide the Board with both the
last Pension Plan audit report and the corresponding CAFR page, so the Board
can see what we are giving up and what we are getting.
Chair Herrera Spencer asked for the $10,000 cost reduction information to be
provided in writing. Member Soderlund asked if this had to go to Council. Acting
Financial Services Manager Farmer advised that Council needs to approve if
funding goes up but not when it goes down. However, the Board can make an
official recommendation. Member Soderlund asked if recommendation to stop
the end of year separate report, is agreed on at the July meeting, if that is
enough time to cancel $10,000 for this year. Finance Director Adair said it
should be enough time, that this is a part of the City's CAFR contract so the
report has to be done anyway. The $10,000 is to issue the separate report.",PensionBoard/2015-04-27.pdf
PensionBoard,2015-04-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, April 27, 2015
Page 3
4-B. Memo regarding the death of 1079 Pensioner - Consuelo Servente
(Widow of Fire Chief Ernest Servente) deceased 10/26/14, was accepted with
regret by Member Elzig and seconded by Member Soderlund. Passed 4-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Kovacs shared with the Board that this is the last meeting for Acting
Financial Services Manager, Brad Farmer, as he will be heading off to Pittsburg
to be their Finance Director. The Board thanked him for his reports and wished
him well.
Member Soderlund asked about the thank-you letter to former Pension Board
member Robert Follrath. Member Kovacs shared a copy of what was sent to Mr.
Follrath by the City Clerk, a certificate and thank you letter with her personal note
on letter. Member Kovacs provided a thank you letter on the Mayor's letterhead
from the Pension Board for all Pension Board members to sign and to be mailed
to Mr. Follrath.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
tifk
Jill Koyacs
Secrétary to the Pension Board",PensionBoard/2015-04-27.pdf
PensionBoard,2015-07-27,1,"en
S
S
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 27, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:34 p.m.
2.
ROLL CALL:
Present: Trustees: Trish Herrera Spencer, William Soderlund, Nancy Elzig, and
Jill Kovacs. Absent: Bruce Edwards
Staff: Elena Adair, Finance Director; Robin Young, Senior Human Resources
Analyst; Sharlene Shikhmuradova, Administrative Technician; and Lelia
Faapouli, Administrative Technician from Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of April 27, 2015 was moved for approval by
Member Soderlund and seconded by Member Elzig. Passed 4-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2015
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending June 30, 2015 were accepted as presented and moved for
approval by Member Elzig and seconded by Member Soderlund. Passed 4-0.
4-B. Recommendation to Produce Pension Trust Funds Annual Financial
Reports only in the Comprehensive Annual Financial Report (CAFR).
Elimination of the separate 1079 & 1082 Financial report will save the City
$10,000 per year. Elena Adair, Finance Director, noted that one of the inquiries
from the Board at the last meeting was if we can get written notice from the
auditors of the reduction in cost of $10,000 with the elimination of this report.",PensionBoard/2015-07-27.pdf
PensionBoard,2015-07-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2015
Page 2
Finance Director Adair made the request to the auditors for written confirmation
but has not heard back from them yet. She has a verbal confirmation and is
awaiting written notice from them.
The Mayor inquired if we should wait until we get the written notice. Member
Kovacs said that we want to move forward because there is a timing issue.
Finance Director Adair said we want to move this issue through because it will be
too late if we wait for Board approval at the next meeting in October. As
mentioned at the last meeting, the auditors asked if we really need this separate
report before the CAFR is produced. City Auditor (elected) Kevin Kearny asked
as well. That is why this issue was presented at the April meeting in order to
stop the separate report, since it is already presented in the CAFR.
Samples of the reports requested at the last meeting were attached to the
agenda for this meeting, and consist of the separate report currently done by
auditors with the same information as presented in the CAFR. Also attached
were the Ordinances (1079 and 1082). Finance Director Adair first presented
the excerpts from the CAFR that shows the Pension funds as of fiscal year
ended June 30, 2014, and explained that this is the report to the City Council
which includes the Pension Funds Reports and shows cash and benefits. It also
shows the income statement: what was contributed to the General Fund and
deductions, and how much was paid out to Pensioners for their pension pay and
contractual costs. Besides the actual dollars, this report also provides some
additional information about the Police and Fire pension plans with the special
notes in the financial statements.
Finance Director Adair then presented the separate report proposed for
elimination, ""City of Alameda, California, Police and Fire Retirement System
Pension Plans 1079 and 1082, Basic Financial Statements, for the Years Ended
June 30, 2014 and June 30, 2013"". Finance Director Adair explained
that
generally all the information is the same in this report as in the CAFR, except the
auditors issue a separate opinion on the Pension Plan that takes a little more
work for them to do. The items that are not included in the CAFR are
demographic. Also the report includes 10 years of statistical tables that are
provided by the Finance Department. If this information of statistical information
was needed from previous years, staff could provide them upon request.
Finance Director Adair further explained that there is a requirement in the
Ordinances for financial information to be reported, but from what she has read in
both the 1079 and 1082 Ordinances, a separate audited report is not required.
Therefore, staff is recommending not to have this stand-alone report, because
that information is already provided in the CAFR to City Council, and the Pension
Board will continue to receive the quarterly reports. She added that this is not
an effective way to spend City dollars. Finance Director Adair stated that she
has a verbal confirmation from the auditors and she is not concerned that there
are any issues particularly since they brought this to our attention.",PensionBoard/2015-07-27.pdf
PensionBoard,2015-07-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2015
Page 3
The Mayor asked where the funds come from to pay for the separate report.
Finance Director Adair replied that it comes from the General Fund, as the entire
Pension Fund is funded by the General Fund. The Mayor replied that the
question is, is this sufficient information to save the City $10,000, and is the
Board still doing it's due diligence to keep track of the Pension funds and to
disperse it?
Member Soderland stated that as long as the Board gets financial reports on the
Pension Funds to see that the City is still paying the Pensioners, the Board is
doing its job. Finance Director Adair stated that quarterly reports will continue to
be provided and that the auditors also check Pensioners to see if they are being
paid what they should be as part of the random audit picks for the City audit.
Member Elzig moved that the Board accept staff recommendation that Pension
reporting only be included in Pension Trust Funds Annual Financials Reports in
the Comprehensive Annual Financial Report (CAFR). Motion was seconded by
Member Soderlund. Passed 4-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Soderlund stated he was very appreciative to the City for doing a good
job and is thankful for all the City has done over the years in paying these
Pensions. He noted Police and Fire personnel are very appreciative of what the
City has done for them, to have something they can depend on through the years
to come.
7.
ADJOURNMENT:
There being no further business to come before the Board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
this
Jill Koyacs
Secrétary to the Pension Board",PensionBoard/2015-07-27.pdf
PensionBoard,2015-10-26,1,"of
STERKA
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., OCTOBER 26, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Secretary Jill Kovacs at 4:33 p.m.
2.
ROLL CALL:
Present: Trustees: William Soderlund, Bruce Edwards, Jill Kovacs and Trish
Herrera Spencer (late, arrived 4:42 p.m.). Absent: Nancy Elzig
Staff: Susan Gonzales, Interim Human Resources Director; Elena Adair,
Finance Director; Geoffrey Buchheim, Financial Services Manager; Chris Low,
Senior Human Resources Analyst; Sharlene Shikhmuradova, Administrative
Technician Human Resources; and Lelia Faapouli, Administrative Technician
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of July 27, 2015 was moved for approval by
Member Kovacs and seconded by Member Soderlund. Passed 3-0. Member
Edwards abstained since he was not in attendance at the July 27, 2015 meeting.
4.-
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending September 30,
2015 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending September 30, 2015.
Finance Director Adair noted to the Board that there were not many changes to
the numbers within the report since there are still the same number of retirees.
She further explained that the September report has slightly higher amounts
compared to June report due to uniform allowance payments.",PensionBoard/2015-10-26.pdf
PensionBoard,2015-10-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, October 26, 2015
Page 2
Member Soderlund inquired about the Cash amount in the bank account balance
sheet. He further explained that he remembers it usually being listed as $0.00.
Finance Director Adair explained that the amount shown on the report is due to
the timeliness of the transfer of funds into the account. Member Kovacs showed
Member Soderlund her copies of prior reports and said that historically, it has not
been listed zero.
Member Edwards asked Finance Director Adair about the minutes from the last
meeting. He asked her to clarify if the audit for this committee will be removed
and that it will be incorporated into the annual report for the entire City. He further
asked if the City Attorney's Office should be reviewing the Ordinances in order to
fulfill the Pension Board's obligations.
Finance Director Adair responded that is not the case. She explained that the
City wide audit already includes a review of the funds for the Pension Board.
She further explained that, in the past, the City did separate reports for these
funds. Upon review of the Ordinances (1079 and 1082), there was no required
need to provide separate reports because it is already incorporated into the
CAFR financial statements that is provided to the entire City. She further
explained that the quarterly and annual reports will still come to the Board.
Member Soderlund stated that the money is coming out of the General Fund.
Finance Director Adair replied, yes, the money for pension payments comes from
the General Fund.
Mayor Herrera Spencer arrived late from another City event. Secretary Kovacs
gave the Mayor an update on where the Board was on the Agenda, explaining
that since her presence was required to approve the July 25, 2015 Minutes, the
Board had deferred action on item 3 until her arrival, and that the Board had
discussed item 4, Pension Payroll and Financial Reports.
Member Soderlund moved that the Board accept the reports for approval.
Member Edwards seconded. Passed 4-0.
Finance Director Adair introduced Geoffrey Buchheim, the City's new Financial
Services Manager, who may be substituting for her in her absence at future
meetings.
Secretary Kovacs announced that both she and Administrative Technician
Faapouli will be retiring before the next Pension Board meeting in January. She
also announced that Administrative Services Director Stephanie Garrabrant-
Sierra was no longer with the City, that she was now Assistant City Manager for
the City of Tracy. Secretary Kovacs stated that the Director position will be filled
as a Human Resources Director and that recruitments were in progress for that
position and other upcoming Human Resources vacancies. She introduced",PensionBoard/2015-10-26.pdf